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Home My WebLink About20242007.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, JULY 29, 2024 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 29, 2024, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Kevin D. Ross, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Mike Freeman Commissioner Scott K. James Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli MINUTES: There being no corrections to the Minutes of the Board of County Commissioners meeting of July 15, 2024, as printed, Commissioner Buck moved to approve. Commissioner James seconded the motion and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the Agenda. • CONSENT AGENDA: There being no request for public testimony concerning Partial Vacation, VAC24-0008, of Two -Lot Recorded Exemption, RE -3672, for Removal of Lot B — Paul and Crystal Esh, Partial Vacation, VAC24-0009, of Four -Lot Recorded Exemption, RECX19-0060, for Removal of Lot D — Paul and Crystal Esh, or Partial Vacation, VAC24-0010, of Four -Lot Recorded Exemption, RECX19-0061, for Removal of Lot D — Paul and Crystal Esh, Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Freeman seconded the motion and it carried unanimously. (Clerk's Note: See "Public Comment" concerning the Partial Vacation items.) • PRESENTATIONS: 1) RECOGNITION OF SERVICES, PLANNING COMMISSION - ELIJAH HATCH AND SKIP HOLLAND: Chair Ross read both certificates for the record and thanked Elijah Hatch and Skip Holland for their contributions and voluntary efforts on the Planning Commission. (Clerk's Note: Mr. Holland was recognized again after the "Public Comment" section below.) El 2) RECOGNITION OF SERVICES, BOARD OF PUBLIC HEALTH — FRED HEPNER: Chair Ross read the certificate for the record and thanked Mr. Hepner for his contributions and voluntary efforts on the Board of Public Health. $IZ3 Minutes, Monday, July 29, 2024 Page 1 2024-2007 BC0016 IR WARRANTS: 1) GENERAL WARRANTS — JULY 26, 2024: Commissioner James moved to approve the General Warrants, as printed. Commissioner Buck seconded the motion and it carried unanimously. 2) COMMISSIONER WARRANTS (KEVIN D. ROSS) - JULY 26, 2024: Commissioner Buck moved to approve the Warrant, as printed. Commissioner James seconded the motion, and upon a roll call vote of four (4) to zero (0), the motion carried with Chair Ross recused. CI BIDS: 1) APPROVE BID #B2400060, FORTINET SECURITY APPLIANCE — DEPARTMENT OF INFORMATION TECHNOLOGY: Toby Taylor, Purchasing Department, stated six (6) bids were received and staff recommends selecting the lowest cost solution that meets specifications, Zivaro, Inc., for a total amount of $48,638.12. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck and it carried unanimously. le 2) APPROVE BID #62400073, DEPARTMENT OF PUBLIC WORKS BUILDING FIBER OPTICS CONNECTIVITY — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Taylor stated two (2) bids were received and reviewed staffs recommendation to select Piper Communication Services, Inc., the lowest cost solution meeting specifications, for a total amount of $123,378.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner James and it carried unanimously. e 3) APPROVE BID #B2400103, CABLING PROJECT FOR SHERIFF'S OFFICE JAIL BOOKING REMODEL — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Taylor stated two (2) bids were received and staff recommends awarding to Sturgeon Electric as the lowest cost solution meeting all specifications, with said bid amounting to $41,565.34. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner James and it carried unanimously. 4) APPROVE BID #B2400104, CABLING PROJECT FOR CLERK AND RECORDER'S OFFICE ELECTIONS REMODEL — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Taylor stated two (2) bids were received and staff recommends selecting the lowest cost solution meeting specifications, Sturgeon Electric, for a total amount of $14,845.68. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Buck and it carried unanimously. ▪ 5) PRESENT BID #B2400111, DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUILDING ELEVATOR MODERNIZATION - FACILITIES DEPARTMENT: Mr. Taylor stated two (2) bids were received and staff will make a recommendation on August 12, 2024. le NEW BUSINESS: 1) CONSIDER ACCEPTANCE OF OFFICIAL ABSTRACT OF VOTES CAST FOR JUNE 25, 2024, PRIMARY ELECTION: Carly Koppes, Weld County Clerk and Recorder, presented the Official Abstract of Votes Cast for the County's Primary Election that was held on June 25, 2024. She reported there was low voter turnout of approximately 22% but expressed her pride in the efforts from staff and election judges, alike. She indicated the election was unique due to the special congressional election that was concurrently held and stated she is looking forward to the General Election in November. Adam Gonzales, Clerk and Recorder's Office, echoed the sentiments of Ms. Koppes and extended his appreciation to staff and election judges. Commissioner James moved to accept said abstract. The motion was seconded by Commissioner Buck. Chair Ross extended his appreciation to staff for their efforts during the election process. There being no further discussion, the motion carried unanimously. Minutes, Monday, July 29, 2024 Page 2 2024-2007 BC0016 • 2) CONSIDER CONTRACT ID #8527 DATA EXCHANGE ADDENDUM FOR INCREASED INMATE COMMUNICATION SERVICES AND AUTHORIZE CHAIR TO SIGN - GLOBAL TEL*LINK CORPORATION, DBA VIAPATH TECHNOLOGIES: Sonja Kohlgraf, Sheriff's Office, stated the addendum is to the existing contract for inmate communication services and addresses the add-on of a Data IQ software package. Commissioner Freeman moved to approve said addendum and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. IE 3) CONSIDER CONTRACT ID #8525 ACCEPTANCE OF AWARD LETTER AND AGREEMENT TERMS AND CONDITIONS FOR COMMUNITY INVESTMENT GRANT OPPORTUNITY FUNDS FOR DIABETES PREVENTION PROGRAM, AND AUTHORIZE CHAIR TO SIGN - NORTHEAST HEALTH PARTNERS, LLC: Jason Chessher, Director of the Department of Public Health and Environment, stated the County has been awarded grant funds, in the amount of $25,000.00, to be utilized for supplies needed for the Diabetes Prevention Program. Commissioner Buck moved to accept said award letter, approve said agreement, and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. 4) CONSIDER CONTRACT ID #8517 INTERGOVERNMENTAL AGREEMENT FOR CONFLICT WARNING SYSTEMS PROJECT SAFETY IMPROVEMENTS AT SH 392 AND CR 43, AND CRS 17 AND 38 INTERSECTIONS, AND AUTHORIZE CHAIR TO SIGN: Michael Bedell, Department of Public Works, stated the agreement is with the Colorado Department of Transportation (CDOT) to coordinate use of State grant funding, in the amount of $222,000.00, to offset the total project budget of approximately $240,000.00-$250,000.00. He indicated project design has begun and construction is scheduled to commence within six (6) months for the installation of interactive signage, with the statistical hopes of reducing accidents by up to 25%. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Commissioner Buck seconded the motion and it carried unanimously. • 5) CONSIDER TEMPORARY CLOSURE OF CR 39 BETWEEN CRS 44 AND 50: Amy Mutchie, Department of Public Works, requested approval for the closure to begin August 12, 2024, and go through August 16, 2024, to re -deck Bridge 39/46A and replace guardrails. She further stated the detour route is paved. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner James and it carried unanimously. • 6) CONSIDER TEMPORARY CLOSURE OF GOOD AVE BETWEEN HART ST AND WOODRUFF ST: Ms. Mutchie requested the closure on behalf of Coyote Ridge Construction and the Aristocrat Ranchettes Subdivision, to begin August 1, 2024, and go through February 1, 2025, to allow for temporary occupation of water storage tanks that will provide water to the subdivision during the upgrade of the subdivision's existing water system. She stated the portion of Good Avenue being closed has minimal impact, as there is only one (1) access in the area, and there is no need for dust control due to the project being within a subdivision. In response to Commissioner James, Ms. Mutchie confirmed there have been public meetings to inform people who are affected by the closure. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner James and it carried unanimously. • 7) CONSIDER TEMPORARY CLOSURE OF WEST 4TH ST BETWEEN 71ST AVE AND 83RD AVE: Ms. Mutchie requested the closure on behalf of Crow Creek Construction and the City of Greeley, and stated it is in conjunction with the existing 83rd Avenue closure for the continuation of the sewer line and non -potable water line being extended for new development. She reviewed the locations of the lines in relation to the closures, stated the detour route is paved, and confirmed local access will be maintained and affected property owners have been notified. Commissioner James moved to approve said temporary closure. The motion was seconded by Commissioner Buck and it carried unanimously. Minutes, Monday, July 29, 2024 Page 3 2024-2007 BC0016 E 8) CONSIDER PROFESSIONAL SERVICE AGREEMENT FOR SHOOTING RANGE AND AUTHORIZE CHAIR TO SIGN - METALS TREATMENT TECHNOLOGIES, LLC, DBA MT2, LLC: Bruce Barker, County Attorney, stated the vendor will apply new product to berms that are backstops at the Weld County Sheriff's Office Shooting Range, for a total amount of $175,000.00, of which $34,000.00 will be reimbursed by Roche Constructors, Inc., for the removal of concrete on each berm. He stated MT2, LLC, has buyers to purchase approximately $70,000.00 worth of repurposed rubber that they earn 10% back on, and indicated the County will need to contribute approximately $45,000.00-$50,000.00. He further stated MT2, LLC, is aiming to complete the project within a three (3) week timeline, and the facility is anticipated to be functional sometime between September 15, 2024, and October 1, 2024. Commissioner Buck thanked staff and other parties for working toward a solution to resolve this matter and moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. (Clerk's Note: The title of this item was altered post meeting.) ▪ 9) CONSIDER REAPPOINTMENT TO BOARD OF ADJUSTMENT: Commissioner Freeman moved to approve said reappointment. The motion was seconded by Commissioner Buck and it carried unanimously. ▪ 10) CONSIDER REASSIGNMENT, APPOINTMENT, AND REAPPOINTMENT TO PLANNING COMMISSION: Commissioner Freeman moved to approve said reassignment, appointment, and reappointment. The motion was seconded by Commissioner Buck and it carried unanimously. El PLANNING: 1) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD COUNTY OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA19-0047 - CCRP OPERATING, INC.: Jazmyn Trujillo -Martinez, Department of Planning Services, requested the Board terminate the Road Maintenance Improvements Agreement as a result of the expiration of the 1041 Weld County Oil and Gas Location Assessment Permit, 1041 WOGLA19-0047, on February 3, 2024. She confirmed the applicant was notified of said expiration on February 9, 2024, by the Department of Oil and Gas Energy. Commissioner James moved to approve said termination. The motion was seconded by Commissioner Buck and it carried unanimously. • 2) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD COUNTY OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0054 — MALLARD EXPLORATION, LLC: Ms. Trujillo -Martinez requested the Board terminate the Road Maintenance Improvements Agreement as a result of the expiration of the 1041 Weld County Oil and Gas Location Assessment Permit, 1041 WOGLA20-0054, on September 23, 2023. She confirmed the applicant was notified of said expiration on October 3, 2023, by the Department of Oil and Gas Energy. Commissioner Freeman moved to approve said termination. The motion was seconded by Commissioner Buck and it carried unanimously. • 3) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD COUNTY OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0059 — MALLARD EXPLORATION, LLC: Ms. Trujillo -Martinez requested the Board terminate the Road Maintenance Improvements Agreement as a result of the expiration of the 1041 Weld County Oil and Gas Location Assessment Permit, 1041 WOGLA20-0059, on September 23, 2023. She confirmed the applicant was notified of said expiration on October 3, 2023, by the Department of Oil and Gas Energy. Commissioner Buck moved to approve said termination. The motion was seconded by Commissioner James and it carried unanimously. Minutes, Monday, July 29, 2024 Page 4 2024-2007 BC0016 i 4) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD COUNTY OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0085 - BISON OIL AND GAS II, LLC: Ms. Trujillo -Martinez requested the Board terminate the Road Maintenance Improvements Agreement as a result of the expiration of the 1041 Weld County Oil and Gas Location Assessment Permit, 1041 WOGLA20-0085, on March 26, 2024. She confirmed the applicant was notified of said expiration on June 18, 2024, by the Department of Oil and Gas Energy. Commissioner Freeman moved to approve said termination. The motion was seconded by Commissioner James and it carried unanimously. 5) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD COUNTY OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0086 - BISON OIL AND GAS II, LLC: Ms. Trujillo -Martinez requested the Board terminate the Road Maintenance Improvements Agreement as a result of the expiration of the 1041 Weld County Oil and Gas Location Assessment Permit, 1041 WOGLA20-0086, on March 26, 2024. She confirmed the applicant was notified of said expiration on June 18, 2024, by the Department of Oil and Gas Energy. Commissioner Saine moved to approve said termination. The motion was seconded by Commissioner James and it carried unanimously. PUBLIC COMMENT: 1) Dana and Dennis Good, Town of Nunn residents, offered their comments to the Board concerning the three Partial Vacation items listed on the Consent Agenda, with response from Chair Ross. E (Clerk's Note: Skip Holland arrived at 9:33 a.m. and Chair Ross recognized him for his contribution to the Planning Commission.) RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:34 a.m. These Minutes were approved on the 12th day of August, 2024. ATTEST: dithAd je4t,;(A. Weld County Clerk to the Board BY: eputy Clerk to the Board 2 - BOARD OF COU ► e WELD CO Y, COLORAD ISSIONERS Ross, Chair_ Perry L. By k, Pro-Tem Mike/Freeman Scott K. Jame e Lori Saine Minutes, Monday, July 29, 2024 Page 5 2024-2007 BC0016 ATTENDANCE LIST DATE : 7 /Zot /24 NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (YIN)? 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