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Home My WebLink About20221789.tiffCortivacf-lD-$I-1 y. BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: United Way of Weld County Professional Services Agreement Agreement Amendment #2 for the Child Care Provider Recruitment Project DEPARTMENT: Human Services DATE: May 7, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department entered into an agreement with United Way of Weld County (UWWC) for Child Care Provider Recruitment Project services, identified as Tyler ID# 2022-1789. This agreement was amended on June 21, 2023, to extend the term through June 30, 2024 and to modify the Exhibit A, Scope of Service and Exhibit B, Budget. The Department is now requesting to amend Exhibit B, Budget, in order to modify amounts between budget categories. There is no change to the overall budget amount. What options exist for the Board? • Approval of Amendment #2 with UWWC. • Deny approval of Amendment #2 with UWWC. Consequences: There will be no Amendment #2 with UWWC. Impacts: UWWC will be unable to utilize funding as needed. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Funded through Colorado Works Block Grant. Recommendation: • Approval of the Amendment and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Yh� Scott K. James 414 Kevin D. Ross, Chair Lori Saine Pass -Around Memorandum; May 7, 2024- MS 8 74 ��FJ Cd�.- 5/15/244 2022-1 1,39 }-1200q� AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND UNITED WAY OF WELD COUNTY This Agreement Amendment made and entered into (5k day of M 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and United Way of Weld County, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the Child Care Provider Recruitment Project, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-1789, approved on June 22, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on June 30, 2023. • The Original Agreement was amended on: June 21, 2023 to extend the term date through June 30, 2024 and to amend Paragraph 6, Compensations/Contract Amount, Exhibit A, Scope of Services, and Exhibit B, Budget. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2022-1789. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective April 1, 2024: 1. Exhibit B, Budget, is hereby amended as attached • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ' , BY BOARD OF COUNTY COMMISSIONERS Alerk to the Boar WELD COUNTY, COLORADO O p Kevin D. Ross, Chair MAY 1 5 2024 ited Way Weld County 14 9t" Street Greeley, CO 80631 By: Melanie Woolman, President and Chief Executive Officer May 10, 2024 Date: ao02a_/789 EXHIBIT B 2023-24 BUDGET (Amended 4/1/24) 202•x-23 2024 NOTES Assistant Director of Early Childhood & Education Assistant Director of Universal Preschool (UPK) $ 2,074.00 .1 FTE $ 1,938.00 .1 FTE Finance Staff $ 1,600.00 .1 FTE Benefits $ 1,350.00 22% of wages Shared Occupancy Other (mileage/supplies/licensing expenses) $ 3,700.00 42% of wages $ 16,650.00 Advertising $ 61,000.00 Child Care Providers Content Creation $ 20,000.00 Social media and printed Printed Materials, mailings, postage $ 7,500.00 Proclamation Reception Provider Professional Development Conference $ 2,000.00 Food & venue $ 16,800.00 Ensuring new providers are obtaining needed professional Development hours. (Food & Venue) TOTAL $ 134,612.00 SIGNATURE REQUESTED: Weld/UWWC 2023-24 Amend #2 with Budget Exh B (f) Final Audit Report 2024-05-10 Created: 2024-05-06 By: Lesley Cobb (cobbxxlk@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAr7z81CUPoWrmy34M4Q8SJm-fQ0b2JFrz "SIGNATURE REQUESTED: Weld/UWWC 2023-24 Amend #2 with Budget Exh B (f)" History t Document created by Lesley Cobb (cobbxxlk@weld.gov) 2024-05-06 - 7:53:56 PM GMT- IP address: 204.133.39.9 2. Document emailed to Melanie Woolman (mwoolman@unitedway-weld.org) for signature 2024-05-06 - 7:56:53 PM GMT 5 Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org) 2024-05-07 - 4:30:03 AM GMT- IP address: 146.75.175.1 5 Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org) 2024-05-10 - 2:10:38 AM GMT- IP address: 104.28.50.165 43 Document e -signed by Melanie Woolman (mwoolman@unitedway-weld.org) Signature Date: 2024-05-10 - 2:20:12 PM GMT - Time Source: server- IP address: 216.75.118.238 © Agreement completed. 2024-05-10 - 2:20:12 PM GMT Powered by Adobe Acrobat Sign Contract F Entity Information Entity Name * UNITED WAY OF WELD COUNTY Entity ID* @00001762 Contract Name * UNITED WAY OF WELD COUNTY (AGREEMENT AMENDMENT TO THE CHILD CARE PROVIDER RECRUITMENT PROJECT) Contract Status CTB REVIEW Contract ID 8174 Contract Lead* COBBXXLK Q New Entity? Parent Contract ID 20221789 Requires Board Approval YES Contract Lead Email Department Project # cobbxxlk@co.weld.co.us Contract Description * CONSENT - AGREEMENT AMENDMENT TO THE CHILD CARE PROVIDER RECRUITMENT PROJECT. UPDATE BUDGET AS OF 4/1/24. Contract Description 2 APPROVED PA ATTACHED Contract Type * AMENDMENT Amount* $134,612.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 05/11/2024 05/15/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 05/30/2024 Committed Delivery Date Renewal Date Expiration Date* 06/28/2024 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/13/2024 Approval Process Department Head JAMIE ULRICH DH Approved Date 05/13/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 05/15/2024 Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 05/13/2024 05/13/2024 Tyler Ref # AG 051524 Originator COBBXXLK AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND UNITED WAY OF WELD COUNTY This Agreement Amendment, made and entered into c...4 day of V.a., 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and United Way of Weld County, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the Child Care Provider Recruitment Project, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-1789, approved on June 22, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on June 30, 2023. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of July 1, 2023: 1. Paragraph 3, Term, is hereby amended as follows: The term of this Agreement shall be from Julv 1, 2023, through June 30, 2024, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 2. Paragraph 6, Compensation/Contract Amount, is hereby amended as follows: County agrees to pay an amount no greater than $134,612,00 for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Budget as described in Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 3. Exhibit A, Scope of Service, is hereby amended as attached. 4. Exhibit B, Budget, is here by amended as attached. All other terms and conditions of the Original Agreement remain unchanged. 07t'644-1'61) G24,2.2-'789 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST. U• BY: COUNTY: BOARD OF COUNTY COMMISSIONERS TY, COLOR Deputy Cle f to th : �y* ; :�, � 1 `. / �� Perry L. .uck, Pro —Tern nited Way of Weld County 814 9th Street Greeley, CO 80631 u/aa By: JUN 2 12023 Melanie Woolman, President and Chief Executive Officer Jun 14, 2023 Date: oZo.202- /7a`� Exhibit A Scope of Services I. GOAL OF SERVICES Weld County Department of Human Services ("County") is contracting with United Way of Weld County ("Contractor") for the following: Recruit additional childcare providers using a marketing campaign and social media ads. Ensure that contacts with recruitment leads/or interest in non -licensed legal care includes referrals of providers to contract with the Colorado Child Care Assistance Program (CCCAP). Marketing and promotion of www.Childcare4Weld.org for programs and families, CCCAP and Universal Preschool participation/registration. For purposes of this agreement, home providers will include both licensed and non - licensed homes. II. CONTRACTOR'S ROLES AND RESPONSIBILITIES a. Recruitment Efforts i. In recognition of each parties' efforts, both parties shall implement multiple nonduplicative methods of outreach to recruit child-care providers. These methods will include: 1. Creation of promotional materials for recruitment purposes. a. All materials will be reviewed and approved by both County and Contractor within 10 business days of submitted request. b. All marketing materials shall be subject to County, State, and Federal regulations. c. Co -branding with joint applicable logos shall be placed on all marketing materials funded with these funds. It will be assumed that the Weld Child Care logo will be included in all materials unless it is shared during the design process that it should not be. d. Marketing materials will be paid for from "Professional Services" as specified in Exhibit B, Budget. 2. Colorado Child Care Assistance Program (CCCAP) Advocacy a. Efforts shall be focused on the development of home providers who have CCCAP authorizations. b. Efforts shall be focused on child care programs to contract with CCCAP. 3. Weld County Child Care Website Maintenance 1 a. Consistent and timely updates to the website, at a minimum monthly, to ensure appropriate support and shared messaging to our providers and the community. b. Immediate communication to County of any URL changes within the Contractor website. c. Joint review of the website to assure information and language is appropriate at least 2 (two) times/year ii. Recruiting efforts will be directed toward in -home child care, to include after-hours and weekend care, in addition to traditional licensed home care. 1. All potential non -licensed providers, also known as Realizing Economic Advancement Through Caring Homes (REACH) providers, will be referred to County within five (5) business days following the completion of a one-on-one meeting between the potential provider and the Contractor employed Weld Child Care recruiter. 2. Provide impartial guidance to all child care providers to ensure an opportunity for each provider to identify their most appropriate child care path. b. Provider Support i. Provide support and guidance to individuals expressing interest and/or intent of becoming a child care provider. 1. Respond to inquiries no later than three (3) business days. 2. Review recruitment tracking document monthly to provide updates to the County. Which may include a status for each provider. 3. Support new providers in accessing professional development training opportunities. c. Collaborative Partnership i. Contractor shall work collaboratively with County and contracted child care partners to serve REACH providers, with an open fiscal agreement and either expressed licensed interest or pending licensure, to meet individual provider needs. ii. Contractor shall work collaboratively with County with regards to the Child Care Provider Day Proclamation to co -host a celebration following the Proclamation event to include invitations to providers and light refreshments. III. COUNTY'S ROLES AND RESPONSIBILITIES a. County will work closely with Contractor to recruit and retain in -home child care providers by ensuring that Contractor is provided with necessary resources to 2 provide sufficient information sharing opportunities and diligent recruitment efforts. b. County will work collaboratively, while not duplicating efforts, to have a presence at recruitment venues and to ensure marketing materials meet the intended goals. c. County will direct recruitment efforts of all in -home child care providers with an emphasis on REACH providers. d. With the individual's permission, all potential licensed providers and interested REACH providers will be referred to Contractor within five (5) business days. e. County will maintain scheduling of all required partner meetings to ensure efforts and outcomes are in alignment and efforts are not duplicated. i. The agenda for said meetings will be drafted and distributed by the County REACH Supervisor a minimum of two (2) business days in advance. f. County will work with all Child Care partners, ensuring appropriate referrals are made and appropriate delegation of duties are assigned. IV. SERVICE ACCESSIBILITY Services outlined in the above roles and responsibilities of both parties, shall be accessible to all in -home childcare providers, including REACH, licensed, and all potential community members. 3 EXHIBIT B 2023-24 BUDGET 2023 - 2024 NOTES Staffing/Benefi' s & Shared Costs Assistant Director of Early Childhood & Education $ 6,400.00 .1 FTE Assistant Director of Universal Preschool (UPK) $ 6,400.00 .1 FTE Finance Staff $ 8,000.00 .1 FTE Benefits $ 4,576.00 22% of wages Shared Occupancy $ 8,736.00 42% of wages Other (mileage/supplies) $ 2,500.00 Professional Services Advertising $ 61,000.00 Child Care Providers Content Creation $ 20,000.00 Social media and printed Printed Materials, mailings, postage $ 7,500.00 Provider Appreciation (Venue & Food) Proclamation Reception $ 2,000.00 Food & venue Provider Professional Development Conference $ 7,500.00 Ensuring new providers are obtaining needed professional Development hours. (Food & Venue) TOTAL $ 134,612.00 SIGNATURE REQUESTED: Weld/UWWC 2023-24 Amend #1 for Child Care Provider Recruitment Services Final Audit Report 2023-06-14 Created: 2023-06-14 By: Lesley Cobb (cobbxxlk@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAIM_HEGxw0D1aKtJxYG7_PXLsZIe4YQra "SIGNATURE REQUESTED: Weld/UWWC 2023-24 Amend #1 for Child Care Provider Recruitment Services" History 5 Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-06-14 - 6:08:26 PM GMT- IP address: 204.133.39.9 P. Document emailed to Melanie Woolman (mwoolman@unitedway-weld.org) for signature 2023-06-14 - 6:09:23 PM GMT 5 Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org) 2023-06-14 - 6:17:34 PM GMT- IP address: 104.28.48.214 E3® Document e -signed by Melanie Woolman (mwoolman@unitedway-weld.org) Signature Date: 2023-06-14 - 6:46:12 PM GMT - Time Source: server- IP address: 173.14.18.225 O Agreement completed. 2023-06-14 - 6:46:12 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity Information Entity Name* UNITED WAY OF WELD COUNTY Entity ID* $.10001762 Contract Name* UNITED WAY OF WELD COUNTY (AGREEMENT AMENDMENT TO THE CHILD CARE PROVIDER RECRUITMENT PROJECT) Contract Status CTB REVIEW Contract ID 7106 Contract Lead* COBBXXLK ❑ New Entity? Parent Contract ID 20221769 Requires Board Approval YES Contract Lead Email Department Project cobbxxlkOIco.weld.co.us Contract Description * CONSENT - AGREEMENT AMENDMENT TO THE CHILD CARE PROVIDER RECRUITMENT PROJECT. EXTEND TERM: JULY 1, 2023 TO JUNE 30, 2024 AND UPDATE SCOPE AND BUDGET Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 5 20;23. Contract Type* AMENDMENT Amount 01 34,612.00 Renewable* NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM- HurnanServicesc weldgov.co 111 Department Head Email CM-HumanServic_es- DeptHead eldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYAWELDG OV.COM Requested BUCC Agenda Date* 06,26/2O3 Due Date 06/24;'2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a [LISA enter NINA Contract ID Note, the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Ontase Contract Dates Effective Date Review Date" 04:30;2024 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date" 06(28x'2024 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 06 15 2023 Approval Process Department Head JAMIE ULRICH DH Approved Date 06115,2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06:`21 2023 Originator COEBXXLK Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 06,`15'2023 06`15 2023 Tyler Ref # AG 062123 RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR CHILD CARE PROVIDER RECRUITMENT PROJECT AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for the Child Care Provider Recruitment Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and United Way of Weld County, commencing July 1, 2022, and ending June 30, 2023, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for the Child Care Provider Recruitment Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and United Way of Weld County, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of June, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddiluA) r..X,Gtoi� Sc6WlCJames, Chair Weld County Clerk to the Board BY: AP ount Attorney Date of signature: 7/7/22. Fre=man, Pro -T Perry teve Moreno 25744 Lori Saine cc: t -IS D 7/2.6/22 2022-1789 HR0094 Cvoc+ tPki s9 cos PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 14, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement with United Way of Weld County for the Child Care Provider Recruitment Project Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement with United Way of Weld County for the Child Care Provider Recruitment Project. The Department is requesting to enter into an agreement with United Way of Weld County (UWWC) to recruit additional child care providers and support the development and quality of providers, primarily focusing on home providers which includes both licensed and non -licensed homes. The term of this agreement is July 1, 2022 through June 30, 2023, with a maximum reimbursement of $105,144.71. I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign. Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; June 14, 2022 - CMS 5963 Page 1 2022-1789 OLo/ZZ 141eooay WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND UNITED WAY OF WELD COUNTY CHILD CARE PROVIDER RECRUITMENT PROJECT VO THIS AGREEMENT is made and entered into this Z.- day of lime , 2.,oZZ, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and United Way of Weld County, who whose address is 814 9th Street, Greeley, Colorado 80631, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Exhibit B, Budget, which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A and B. 3. Term. The term of this Agreement shall be from July 1, 2022, through June 30, 2023, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than $105,144.71 for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Budget as described in Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. 1 Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. 14. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if 2 applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 15. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 3 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non- performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and 4 Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5- 101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-103 prior to the effective date of the contract. 31. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. �//,, COUNTY: ATTEST: �/ �• '�`- BOARD OF COUNTY COMMISSIONERS lerk to the Bo. d WELD COUNTY, COLORADO BY: Deputy Cl . James, Chair JUN 2 2 2022 NTRA TOR: United Way of Weld County 814 9th Street Greeley, CO 80631 7eafrrifi;fe 77-wwea By: Jeannine Truswefl (Jun 3, 202214:07 MDT) Jeannine Truswell, Chief Executive Officer and President Date: Jun 3, 2022 5 020w02 / 719 Exhibit A Scope of Services I. GOAL OF SERVICES Weld County Department of Human Services ("County") is contracting with United Way of Weld County ("Contractor") to recruit additional childcare providers. For purposes of this agreement, home providers will include both licensed and non -licensed homes. II. CONTRACTOR'S ROLES AND RESPONSIBILITIES a. Recruitment Efforts i. In recognition of each parties' efforts, both parties shall implement multiple nonduplicative methods of outreach to recruit child-care providers. These methods will include: 1. Creation of promotional materials for recruitment purposes. a. All materials will be reviewed and approved by both County and Contractor within 10 business days of submitted request. b. All marketing materials shall be subject to County, State, and Federal regulations. c. Co -branding with joint applicable logos shall be placed on all marketing materials. It will be assumed that the Weld Child Care logo will be included in all materials unless it is shared during the design process that it should not be. d. Marketing materials will be paid for from "Marketing" as specified in Exhibit B, Budget. 2. Colorado Child Care Assistance Program (CCCAP) Advocacy a. Efforts shall be focused on the development of home providers who have CCCAP authorizations. 3. Weld County Child Care Website Maintenance a. Consistent and timely updates to the website, at a minimum monthly, to ensure appropriate support and messaging to our providers and the community. b. Immediate communication to County of any URL changes within the Contractor website. ii. Recruiting efforts will be directed toward in -home child care, to include after-hours and weekend care, in addition to traditional licensed home care. 1. All potential non -licensed providers, also known as Realizing Economic Advancement Through Caring Homes (REACH) providers, will be referred to County within five (5) business days following the completion of a one-on-one meeting between the potential provider and the Contractor employed Weld Child Care recruiter. 1 2. Provide impartial guidance to all child care providers to ensure an opportunity for each provider to identify their most appropriate child care path. b. Provider Orientations i. Provider support and guidance to individuals expressing interest and/or intent of becoming a child care provider. 1. Respond to inquiries within three (3) business days. 2. Provide monthly updates to County regarding current status for each provider. c. Collaborative Partnership Contractor shall work collaboratively with County and contracted child care partners to serve REACH providers, with an open fiscal agreement and either expressed licensed interest or pending licensure, to meet individual provider needs. III. DEPARTMENT'S ROLES AND RESPONSIBILITIES a. County will work closely with Contractor to recruit and retain in -home child care providers by ensuring that Contractor is provided with necessary resources to provide sufficient information sharing opportunities and diligent recruitment efforts. b. County will work collaboratively, while not duplicating efforts, to have a presence at recruitment venues and to ensure marketing materials meet the intended goals. c. County will direct recruitment efforts of all in -home child care providers with an emphasis on REACH providers. d. All potential licensed providers and interested REACH providers will be referred to Contractor within five (5) business days. e. County will maintain scheduling of all required partner meetings to ensure efforts and outcomes are in alignment and efforts are not duplicated. i. The agenda for said meetings will be drafted and distributed by the County REACH Supervisor a minimum of two (2) business days in advance. f. County will work with all Child Care partners, ensuring appropriate referrals are made and appropriate delegation of duties are assigned. IV. SERVICE ACCESSIBILITY Services outlined in the above roles and responsibilities of both parties, shall be accessible to all in -home childcare providers, including REACH, licensed, and all potential community members. 2 EXHIBIT B 2022-23 BUDGET 2022 - 2023 NOTES Child Care Provider Recruitment Specialist $ 42,000.00 1 FTE Early Childhood Initiatives Director $ 5,500.00 .1 FTE Finance Staff $ 8,750.00 .2 FTE Benefits $ 14,062.50 25% of wages Shared Occupancy $ 23,625.00 42% of wages Other (mileage, printing, promotions, ect) $ 6,000.00 Marketing and Promotions $ 5,207.21 TOTAL $ 105,144.71 New Contract Request Entity Information Entity Name* UNITED WAY OF WELD COUNTY Entity ID* 00001762 ❑ New Entity? Contract Name* Contract ID UNITED WAY OF WELD COUNTY (AGREEMENT FOR CHILD 5963 CARE QUALITY PROJECT) Contract Status CTB REVIEW Contract Lead* COB BXXLK Contract Lead Email cobbxxlk@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description * AGREEMENT FOR PROFESSIONAL SERVICES FOR CHILD CARE PROVIDER RECRUITMENT PROJECT. TERM: JULY 1, 2022 TO JUNE 30, 2023 Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTS 06,E 16 22. Contract Type AGREEMENT Amount* 5105,144.71 Renewable * NO Renewal Department HUMAN SERVICES Department Email CM- HumanServicesreldgov.co m Department Head Email CM-HumanServices- DeptHeadeldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYA I I ORN EYC WELDG OV.COM If this is a renewal enter previous Contract ID fal ID Requested BOCC Agenda Date* 06; 29) 2022 Due Date 06,`25, 2022 Will a work session with BOCC be required?" NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Termination Notice Period Contact information Contact Info Contact Name Contact Type Purchasi Department Head JAMIE ULRICH DH Approved Date 06/13/2022 MCC Signed Date ROCC nda Date 06,3'22,(2022 Originator COBBXXLK Review Date* €4/281202.3 Committed Delive Finance Approver CHERYL PA I I ELLI Renewal Date Expiration Date* 06, 30 2023 Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date Legal Counsel BRUCE BARKER Legal Counsel Approved Date 06,14,`2022 05:14,'2022 Tyler Ref # AG 062222 Hello