HomeMy WebLinkAbout20153678.tiffCKZ1
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Memorandum of Understanding Amendment #1 with Carbon Valley Parks and
Recreation District for the Senior Nutrition (Friendly Fork) Program
DEPARTMENT: Human Services DATE: October 29, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On October 1, 2015 the Department entered into a Memorandum of
Understanding (MOU) with the Carbon Valley Parks and Recreation District, known to the Board as Tyler ID#
2015-3678, to provide the Friendly Fork Program nutrition services and a congregate meal site for Weld
County senior citizens sixty (60) years of age and older, and other eligible individuals.
The Department is requesting to enter into Amendment #1, which amends paragraph 1, to reflect and update
name and address change.
What options exist for the Board?
Approval of Amendment #1 between WCDHS and Carbon Valley Parks and Recreation.
Deny approval of Amendment #1 between WCDHS and Carbon Valley Parks and Recreation.
Consequences: There would not be an amendment between Weld County DHS and Carbon Valley.
Impacts: The MOU would have the incorrect name and address for this congregate meal site.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): There is no cost associated with the
MOU.
Recommendation:
• Approval of the Amendment #1 between WCDHS and Carbon Valley Parks and Recreation District and
authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
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Pass -Around Memorandum; October 29, 2024 - CMS ID 8827
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AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND CARBON VALLEY PARKS AND RECREATION DISTRICT
This Agreement Amendment made and entered into ` k day of HOVeinCJE;V,
2024 by and between the Board of Weld County Commissioners, on behalf of the Weld
County Department of Human Services, hereinafter referred to as the "Program", and Carbon
Valley Parks and Recreation District, hereinafter referred to as the "Site".
WHEREAS the parties entered into an Agreement for the express purpose of providing
nutrition services and a congregate meal site to Weld County citizens sixty (60) years of age
and older and other eligible individuals, (the "Original Agreement") identified by the Weld
County Clerk to the Board of County Commissioners as document No. 2015-3678, approved on
November 18, 2015.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement and any previously adopted
amendment, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
• The Original Agreement is in perpetuity.
• This Amendment, together with the Original Agreement, constitutes the entire
understanding between the parties. The following additional changes are hereby
made to the current Agreement:
1. Amend paragraph 1 name change to reflect:
Carbon Valley Parks and Recreation District, on behalf of Carbon Valley Community
Center, located at 151 Grant Avenue, Firestone, Colorado 80520, hereinafter
referred to as the "Site".
All other terms and conditions of the Original Agreement remain unchanged.
ao/.5 1
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
COUNTY:
ATTEST: ,� , Il r�/nr,BOARD OF COUNTY COMMISSIONERS
BY:
Deputy Clerk to the
LD C
ITE:
COLO
D. Ross, Chair 1�CV 0 4_ 2.014
Carbon Valley Parks and Recreation District
701 5th Street
Frederick, Colorado 80530
By:
Dean Rummel, Executive Director
Date: 10 `l/a if
Contract Form
Entity Information
Entity Name *
CARBON VALLEY
Entity ID*
@00049017
Contract Name" Contract ID
CARBON VALLEY PARKS AND RECREATION DISTRICT 8827
SENIOR NUTRITION PROGRAM MOU AMENDMENT #1
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
Q New Entity?
Parent Contract ID
20153678
Requires Board Approval
YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description *
(CONSENT) AAA SENIOR NUTRITION PROGRAM MEMORANDUM OF UNDERSTANDING AMENDMENT #1 (NAME &
ADDRESS UPDATE)
Contract Description 2
PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB ON 10/29/2024. ORIGINAL CONTRACT IN
PERPETUITY AND KNOWN TO THE BOARD AS TYLER# 201 5-3678.
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 10/31/2024
11/04/2024
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable*
YES Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
10/31/2025
Renewal Date*
12/31/2025
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 10/30/2024
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
10/30/2024 10/30/2024 10/30/2024
Final Approval
BOCC Approved Tyler Ref #
AG 110424
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
11/04/2024
RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO
SIGN - CARBON VALLEY PARK AND RECREATION DISTRICT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency
on Aging ,and the Carbon Valley Park and Recreation District, commencing October 1, 2015, with
further terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging and the Carbon Valley Park and
Recreation District be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of November, A.D., 2015, nunc pro tunc October 1, 2015
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLQRADO
ATTEST: doirilvti + A
Weld County Clerk to the Board
BY:
un y Attorney
Date of signature: 1� g
arbara Kirkmeyer, Chair
teve Moreno
CC :41.Z r rl )47
2015-3678
HR0086
( -4i ck t !P 300
MEMORANDUM
DATE: November 9, 2015
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE:
Memorandum of Understanding between the Weld
County Board of County Commissioners, Weld
County Department of Human Service's Area
Agency on Aging and the Carbon Valley Park and
Recreation District
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Memorandum of Understanding between the Weld
County Board of County Commissioners, Weld County Department of Human Service's
Area Agency on Aging and the Carbon Valley Park and Recreation District. The Weld
County Area Agency on Aging strives to help older adults remain safely in their homes and
communities. One important way this is accomplished is by providing regular and adequate
sources of nutrition to older adults who are in greatest social and economic need. Good nutrition
is a key component in maintaining the health of vulnerable, older adults.
The Memorandum of Understanding is a non -financial contract between the Weld County Area
Agency on Aging Senior Nutrition Program (SNP) and the Carbon Valley Recreation Center
(CVRC). It outlines the responsibilities of the SNP and CVRC. The SNP conducts random
inspections of the site to ensure the health and safety of meal participants and policies and
procedures are being followed. CVRC will provide space and equipment, facility oversight and
maintenance, and follows rules, regulations and procedures of the program and Volume 10 of
the Colorado Department of Human Services Code of Regulations (12 CCR 2510-1).
The term of this Agreement shall start on October 1, 2015 and is ongoing as long as both parties
desire to maintain the agreement.
I do not recommend a Work Session. I recommend approval of this Memorandum.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2015-3678
Pass -Around Memorandum; November 9, 2015 - Contract ID 300 Page 1
Memorandum of Understanding
AGREEMENT
THIS AGREEMENT, made and entered into this 1st Day of October 2015, by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Human Services' Area Agency on Aging's
Senior Nutrition Program, hereinafter referred to as the "Program", and Carbon Valley Recreation
Center, located at 701 5th St. Frederick, Colorado 80530 hereinafter referred to as the "Site".
WITNESSETH:
WHEREAS, the parties hereto desire to work together for the express purpose of providing
nutrition services and a congregate meal site to Weld County senior citizens sixty (60) years of age
and older and other eligible individuals: and
WHEREAS, to implement these goals, the parties desire to establish an agreement for the use
of the Site for the Weld County Senior Nutrition Program;
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree
as follows:
1. Program Responsibilities:
a. Inspect or make provisions for inspections of the meal site to insure the health and
safety of the meal participants.
b. Work in conjunction with an ap oveci food vendor to provide meals for the site.
c. Train volunteers in the policies andpocedures related to the congregate meal
program including but not limited to such items as the reservation process, food
handling and food safety.
d. Provide, when not otherwise available or funds allow, the usual equipment needed to
serve meals such as meal carriers, serving equipment, eating utensils, paper products,
meal trays, record keeping supplies, tables and chairs. Such equipment shall remain
the property of the Weld County Senior Nutrition Program. The Site may not use any
of the Program's supplies for non -related senior nutrition functions.
2. Site Responsibilities:
a. Allow the Program the use of its kitchen, including equipment and dining area at no
cost to the Program as a congregate meal site, Tuesday and Thursday between the
hours of 9:00 am — 3:00 pm.
b. To work collaboratively with all regulatory entities such as Administration on Aging,
Department of Human Services State Unit on Aging, Department of Public Health
and Environment or other like agencies.
c. Notify the Program of closures of the dining room facility on a scheduled meal day
(3) weeks in advance of the closure to allow the Program time to notify the food and
transportation vendors. It will be responsibility of the site to notify senior participants
of the closure dates. Notification must be given to the Program office in writing.
Please refer to the Area Agency on Aging's Policy and Procedure for Site
Cancellation of Meals for more details. Repeated cancelation requests could
jeopardize the ongoing status of the meal site.
d. Provide oversight and maintenance of the facility to include regular cleaning of the
site kitchen and dining area, frequent removal of trash and garbage, repairs to the
building and grounds, snow removal and extermination services when necessary.
e. The Site must adhere to all of the following rules, regulations and procedures set
forth in the following resources: (1) the Weld County Senior Nutrition Program
regulations; (2) the Weld County Senior Nutrition Policy and Procedure Handbook;
(3) all applicable local fire code regulations; and (4) Volume 10 of the Colorado
Department of Human Services Code of Regulations (12 CCR 2510-1).
3. Terms of the Agreement:
a. This agreement shall begin on October 1, 2015 and be ongoing as long as both
parties desire to maintain the agreement.
b. Changes or modification of this Agreement require 30 days notice and shall be in
writing and signed by both parties.
c. Both parties will retain an executed copy of this Agreement on file at their premises.
4. Assurances:
a. The Program agrees that it is an independent contractor and that its officers,
employees, clients, and volunteers do not become employees of the Site, and
therefore is not entitled to any employee benefits as Site employees, as a result of the
execution of this agreement.
b. The Site agrees that it is an independent contractor and that its officers, employees,
clients, and volunteers do not become employees of the Program, and therefore are
not entitled to any employee benefits as Program employees, as a result of this
Agreement.
c. The Site, its officers and employees, shall not be held liable for injuries or damages
caused by any negligent acts or omissions of the Program, its employees, volunteers,
or agents while performing functions as described in this Agreement.
d. The Program, by and through Weld County, the Board of Commissioners of Weld
County, its officers and employees, shall not be held liable for injuries or damages
caused by negligent acts or omissions of the Site, its employees, volunteers, or agents
while performing this Agreement. The site must carry property and liability insurance
in such amounts as needed to protect Weld County, and shall provide evidence of
such coverage to Weld County.
e. The Site shall be solely responsible to provide such liability, worker's compensation
and property insurance, as it deems appropriate and necessary to protect its facility,
and its officers, members, employees, volunteers, agents, Weld County and the
citizens served by the Site. The Program shall have no responsibility, fiscal or
otherwise, to cover any loss or damage experienced by the Site or any damage loss or
injury to any of the Site's officers, members, employees, volunteers, agents or
citizens served by the Site.
f. No officer, member, or employee of the Site and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved
Agreement or proceeds thereof.
g.
The Program and the Site assure compliance with Title VI of the Civil Rights Act of
1986, and that no person shall, on the grounds of race, creed, color, sex, handicap, or
national origin be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
h. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not party to this Agreement.
5. Termination:
a. This Agreement may be terminated upon thirty (30) days written notice by either the
Program or the Site.
b. This Agreement will become null and void if the Site changes their location. A new
contract will be offered when the Site completes all Program, regulatory and code
requirements.
6. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified except as stated in
paragraph 3 herein.
7. Severability:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared unconstitutional
or invalid.
8. Non -Appropriation:
No portion of this Agreement shall be deemed to create an obligation on the part of the
county of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day,
month, and year first written above.
WE C UNTY B OF COMMISSIONERS
yIti
B rbara Kirkmeyer, hair
Board of Commissioners
Date: NOV 18 2015
Carb J alley P '+ d Recre.tion Dis
R . . s Blackm ' , D, ecutive Director
Cirbon Valley ark and Recreations District
ddress 1: _701 5th St
Address 2: _Frederick
State: _CO Zip _80530
Tel: 303-833-3660 Fax: 303-833-7068
Email: rblackmer@cvprd.com
WELD C0T
1/
Judy
ATTE
WEL
By:
Deputy Clerk
WEL D COUNT
ENT OF HUMAN SERVICES
Eva M. Jewell, iv' ' • n Head
Cheryl Hoffman
From:
Sent:
To:
Subject:
Follow Up Flag:
Flag Status:
noreply@weldgov.com
Wednesday, October 18, 2023 10:10 AM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (7540)
Follow up
Flagged
atGl4'ti0t4 I i) ' r754 a
17-ct Lk -Rau _ewe 01
Eq,
Contract # 7540 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: CARBON VALLEY RECREATION CENTER Contract Name: CARBON VALLEY RECREATION CENTER (AAA SENIOR
NUTRITION PROGRAM MOU) Contract Amount: $0.00 Contract ID: 7540 Contract Lead: SADAMS
Department: HUMAN SERVICES
Review Date: 10/16/2024
Renewable Contract: YES
Renew Date: 12/31/2024
Expiration Date:
Tyler Ref #: 2015-3678
Thank -you
Zols 3tv-1
Houstan Aragon
From:
Sent:
To:
Subject:
Onbase
Wednesday, November 5, 2025 2:26 PM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (10048)
Contract # 10048 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: CARBON VALLEY
Contract Name: CARBON VALLEY PARKS AND RECREATION DISTRICT SENIOR NUTRITION PROGRAM MOU
Contract Amount: $0.00 Contract ID: 10048 Contract Lead: SADAMS
Department: HUMAN SERVICES
Review Date: 10/31/2026
Renewable Contract: YES
Renew Date: 12/31/2026
Expiration Date:
Tyler Ref #:
Thank -you
O. urt(ack 0-1 6 0
�o,s'r1vaGAL V\E\Aev-Ded
2uIS--3(Lfl
N}YZOnlo
Provider Name
Birchwood Manor Apt Senior Nutrition Program
Street Address
2830 West 27th Street, Lane
City
Greeley
State
Colorado
Zip
80631
Tyler ID#
2017=0596
Start Date
1/1/2016
Exp Date
None
2021 CMS
Fast Track ID
5313
2022 CMS
Fast Track ID
6447
Broadview Apartments Company LLLP Senior Nutrition
Program
2915 West 8th Street
Greeley
Colorado
80634
2017-0597
1/1/2016
None
5314
6448
Carbon Valley Rec .Center ''Senior Nutrition Program
151,0.80 Avenue
Frederick
Colorado
80520
2015-3678
16/1/2015
None
5315
6449
Eaton Area Comrnunity.C rater
157510 t
Eaton
Colorado
80615
X624-3119
Erie Recreation Center Senior Nutrition Program
450 Powers Street
Erie
Colorado
80516
2017-0492
1/1/2016
None
5316
6450
Evans Senior Center°Nutrltion Program
1108 371h Street
Evans
Colorado;
80620
2017.0493
1/1/2016 `
None
5317
;n6451 ;
Fort Lupton Rec Center Senior Nutrition Program
203 South Harrison Avenue
Fort Lupton
Colorado
80621
2017-0494
1/1/2016
None
5318
6452
Greeley Manor Company Senior NUfrition Program
10001.3th Street
Greeley
Colorado
80631
2017-0598
1/1/2016
None
5319
6453
Greeley Active Adult Center Nutrition Program
1010 6th Street
Greeley
Colorado
80631
2017-0495
1/1/2016
None
5320
6454
Greeley Senior Housing Nutrition Program '
1717 30th Street
Greeley
Colorado
80631
2017-0599
1/1/2016
None
5324
6455
Hill -N -Park Senior Center Nutrition Program
4205 Yosemite Drive
Greeley
Colorado
80634
2017-0496
1/1/2016
None
5325
6456
Johnstown Senior CenterNutritlon Program
101 West Charlotte
Johnstown
Colorado
80534
2017-0497.
1/1/2016
None
5326
6457
Kersey Senior Center Nutrition Program
215 2nd Street
Kersey
Colorado
80644
2017-0498
1/1/2016
None
5327
6458
LaSalle Community Confer Senior:Nutritlon Program
101. Todd Avenue
LaSalle
Colorado
80645
2017-0499
1/1/2016
None
5328
6459
Lochbuie Afterglows Senior Center Nutrition Program
501 Willow Drive
Lochbuie
Colorado
80603
2014-0711
3/26/2014
None
5312
6460
Milliken Community Center
1101 Broad Street
Milliken
Colorado
80543
2019-2321
3/1/2019
None
Nunn Senior Center ltr(tProgarim
775.3rd Street
Nunn
Colorado
80648
2017-0501
1/1/2016
None
5330 ' .
6461
Pierce Senior Center Nutrition Program
221 Main Avenue
Pierce
Colorado
80650
2017-0502
1/1/2016
None
5331
6462
Platteville $enlor Center14 Program
508 Reynolds '
Platteville
Colorado
80651
2018-2756
711/2018''
None
2007
Rodarte Center Senior Nutrition Program
920 A Street
Greeley
Colorado
80631
2017-0504
1/1/2016
None
5333
6464
Wattenberg Senior Center Nutrition Program
514 Marion
IA/attenberg
Colorado
80621
2017-0600
1/1/2016
None
5334
6465
2023 CMS 2024 CMS Fast 2025 CMS Fast
Fast Track ID Track ID
7
Track ID
7542
8804
10047
7543
8805
10050
7545
8807
10052
7547
8808
10054
7550
8811
10056
�1=
7562
8813
10058
7553
8815
10060
8816
10061
7555
8818
10063
7557
7558 .:. .
8820
10065
Close as of 10/1/2024
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon CTB,
FAST TRACK ITEM:
Sara Adams
Wednesday, November 5, 2025 2:22 PM
CTB
HS -Contract Management
FAST TRACK - HCSD Friendly Fork MOU's (CMS VARIOUS)
2025 AAA Senior Nutrition Fast Track - tracking sheet.xlsx
Attached please find the spreadsheet of the twenty (20) Friendly Fork MOU's that are being fast tracked
through CMS for tracking purposes only. These agreements are in perpetuity and are reviewed on a
yearly basis. No changes are required.
Thank you,
Sara
COUNTY, CO
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk: 970-400-6603
P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632
011000
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