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Home My WebLink About20231436.tiffCor*vaci-tl �L AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WHICH WAY?, LLP This Agreement Amendment made and entered into Z O' day of `M , 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld Counlyepartment of Human Services, hereinafter referred to as the "Department", and Which Way?, LLP, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Mental Health Services and Foster Parent Training, (the "Original Agreement") identified by the Weld County,Clerk to the Board of County Commissioners as document No. 2023-1436, approved on May 22, 2023. WHEREAS the parties hereby agree to amend the term of theOriginal Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2024. This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of June 1, 2024: 1. Paragraph 3. — Term. The term of this Agreement shall be from June 1, 2024, through May 31, 2026, unless sooner terminated as provided herein, and is subject to continued budget appropriations. All other terms and conditions of the Original Agreement remain unchanged. P9thSaL, 5/2 0/2e4 071,6A€201-0) 6/-2°Aa9- ZoZ3-��3(0 Re-kin5 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ' % G 411,44 Clerk to the Board Deputy Clerk to the Bo BOARD OF COUNTY COMMISSIONERS WELD CO o Kevin D. Ross, Chair MAY 2 0 2024 CONTRACTOR: Which Way?, LLP 5803 West 31S` Street Greeley, Colorado 80634 (970) 402-6536 Shari Simmons Shari Simmons (May 2, 202415:01 MDT) Shari Simmons, Co -Founder, LCSW Date: May 2, 2024 0263 _ / �3te SIGNATURE REQUESTED: Weld/Which Way, LLP Amendment #1 Final Audit Report 2024-05-02 Created: 2024-05-01 By: Windy Luna (wluna@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAcwlchx_4fcG5N9ggejFrOTrVW8bE3HeB "SIGNATURE REQUESTED: Weld/Which Way, LLP Amendmen t #1" History t Document created by Windy Luna (wluna@weld.gov) 2024-05-01 - 7:42:16 PM GMT- IP address: 204.133.39.9 El, Document emailed to sharisimmonspeaks@gmail.com for signature 2024-05-01 - 7:42:48 PM GMT ,t Email viewed by sharisimmonspeaks@gmail.com 2024-05-01 - 7:42:55 PM GMT- IP address: 74.125.215.66 6e, Signer sharisimmonspeaks@gmail.com entered name at signing as Shari Simmons 2024-05-02 - 9:01:32 PM GMT- IP address: 73.153.242.3 ul Document e -signed by Shari Simmons (sharisimmonspeaks@gmail.com) Signature Date: 2024-05-02 - 9:01:34 PM GMT - Time Source: server- IP address: 73.153.242.3 • Agreement completed. 2024-05-02 - 9:01:34 PM GMT Powered by Adobe Acrobat Sign ntract Entity Information Entity Name * WHICH WAY? LLP Entity ID* @00046460 Contract Name* WHICH WAY? LLP (PROFESSIONAL SERVICES AGREEMENT AMENDMENT #1. RELATED TO BID #B2300040) Contract Status CTB REVIEW Q New Entity? Contract ID 8162 Contract Lead * WLUNA Contract Lead Email wluna@weldgov.com;cob bxxlk@weldgov.com Parent Contract ID 20231436 Requires Board Approval YES Department Project # Contract Description* (CONSENT) WHICH WAY? LLP (PROFESSIONAL SERVICES AGREEMENT AMENDMENT #1. RELATED TO BID #B2300040). TERM: 06/01 /2024 THROUGH 05/31/2026. Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 4/5/23. Contract Type* AMENDMENT Amount* $0.00 Renewable* YES Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/16/2024 05/20/2024 Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 03/31/2025 Renewal Date* 06/01/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/09/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/09/2024 05/09/2024 05/09/2024 Final Approval BOCC Approved Tyler Ref # AG 052025 BOCC Signed Date Originator WLUNA BOCC Agenda Date 05/20/2024 Conkaci4- lwicaqrict PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND WHICH WAY?, LLP THIS AGREEMENT is made and entered into this Zc, day of , 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld Cou Department of Human Services, hereinafter referred to as "County," and Which Way?, LLP, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor to perform services as required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to perform the required services according to the terms of this Agreement; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; and WHEREAS, the Colorado Department of Human Services has provided Core and Non - Core or other funding to the Department for Mental Health Services and Foster Parent Training. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of the Scope of Services. Exhibit B consist of the Rate Schedule. Exhibit C consists of County's Request for Proposal (RFP) as set forth in Bid Package No. B2300040 which is incorporated into this agreement by reference and will be provided upon request to the Department. Exhibit D consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibits A, Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal. Contractor shall further be responsible for the timely completion and acknowledges that a failure convir+'� 5/ZZ/Z3 e6:071015-9 -47.9-2/0?,5 2023-1436 to -05 to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement shall be from June 1, 2023, through May 31, 2024, unless sooner terminated as provided herein. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be renewed for 2 (two) additional one-year terms upon mutual written agreement of the Parties. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated Amendment, unless approved and documented otherwise by the County Representative. Any change in work made without such prior Amendment shall be deemed covered in the compensation and time provisions of this Agreement, unless approved and documented otherwise by the County Representative. 6. Compensation. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described as Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to the Contractor. No payment in excess of that set forth in the Exhibits will be made by County unless an Amendment authorizing such additional 2 payment has been specifically approved by Weld County as required pursuant to the Weld County Code. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. S. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or 3 individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non -confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise itsemployees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance. 4 Workers' Compensation / Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury; $5,000 Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance 5 of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of 6 God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of Work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required and received by the sending party; or Either party may change its notice address(es) by written notice to the other. Notice may be sent to: TO CONTRACTOR: Name: Shari Simmons Position: Co -Founder, LCSW Address: 5803 West 31St Street Address: Greeley, Colorado 80634 E-mail: sharisimmonspeaks(a,gmail.com Phone: (970) 402-6536 TO COUNTY: Name: Jamie Ulrich Position: Director Address: P.O. Box A Address: Greeley, Colorado 80632 E-mail: iulrich(Nweld.gov Phone: (970) 400-6510 19. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in 7 this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 24. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 8 30. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 31. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 32. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: BOARD OF COUNTY COMMISSIONERS ATTEST: WsderAVO WELD COUNTY, COLORADO BY: Deputy Cle C/117 to the Board P to th- t 9 Mike Freeman, Chair MAY 2 2 2323 ONTRACTOR: Which Way?, LLP 5803 West 31St Street Greeley, Colorado 80634 (970) 402-6536 Shari sipyrmrons, LCtSkV By: Shari Simmons, LCSW (May 12, 2023 10,34 MDT) Shari Simmons, Co -Founder, LCSW Date: May 12, 2023 .2002.5- /3 EXHIBIT A SCOPE OF SERVICES Contractor will provide Mental Health Services and Foster Parent Training, as referred by the Department. Program Area: Mental Health Services 1. Caseworker Training Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Lecture ii. Videos iii. Role Plays iv. Case Study v. Written Exercises b. Anticipated Frequency of Services: i. All trainings will be delivered in two (2) hour increments. ii. Not to exceed agreed upon timeframe. c. Anticipated Duration of Services: i. On -going trainings will rotate as needed. d. Goals of Services: i. Participants will learn how to provide interventions that are trauma informed. ii. Participants will learn tools and strategies for helping children feel safe. iii. Participants will learn tools and strategies for addressing problem behaviors. iv. Participants will understand the needs of the I Generation/Generation Alpha. v. Participants will obtain skills in understanding their own triggers and learn what it means to be the strongest nervous system. vi. Participants will gain tools for holding foster parents and facilities accountable to providing trauma informed care. vii. Participants will develop skills in establishing healthy boundaries and communicating effectively with team members and colleagues. e. Outcomes of Services: i. Caseworkers will increase longevity at the Department and learn how to avoid burn out. ii. Caseworkers will understand trauma, have the tools to establish safety and be equipped to teach providers how to do the same. iii. Caseworkers will improve their job satisfaction and develop a healthy work/life balance. f. Target Population: i. Caseworkers. ii. Caseworker Supervisors. g. Language: i. English h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. At the Department. Program Area: Foster Parent Training 1. Foster Parent Training a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Lecture ii. Videos iii. Role Plays iv. Case Study v. Written Exercises b. Anticipated Frequency of Services: i. All trainings will be delivered in two (2) to four (4) hour increments. ii. Not to exceed agreed upon timeframe. c. Anticipated Duration of Services: i. On -going trainings will rotate as needed. d. Goals of Services: i. Participants will learn how to create a home that is trauma informed. ii. Participants will learn tools and strategies for helping children feel safe. iii. Participants will learn tools for addressing problem behaviors. iv. Participants will understand the needs of the I Generation/Generation Alpha. v. Participants will obtain skills in understanding their own triggers, the triggers of their children and role play ways to become the strongest nervous system in the household. vi. Participants will learn how to create a Family Behavior Contract. vii. Participants will develop skills in establishing healthy boundaries and communicating effectively with team members. e. Outcomes of Services: i. Foster/Kinship Parents will maintain placements of children in their care. ii. Foster/Kinship Parents will understand trauma and have the tools to establish safety. iii. Foster/Kinship Parents will be equipped to deal with the issues that fostering can bring up for the children in their care, their biological children and themselves. f. Target Population: i. Foster/Kinship Parents. g. Language: i. English h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. Location will be determined per training and approved by the Department. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team CWServiceReferral(afweldgov.com) within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(&,weldgov.com. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS-CWServiceReferral(aiweldgov.com. No other Department staff or other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral(afweldgov.com within three (3) days of when the client is placed on a behavioral plan or discharged 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to aoccur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(a/weldgov.com immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(a,weldgov.com immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Stuffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS- CWServiceReferral(u�weldgov.com of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336- 7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Program Area Mental Health Services Foster Parent Training, Rate 150.00 Unit Service Name Type $ 150.00 Hour 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7. day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7. day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133. Exhibit C WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page is intentionally left blank Exhibit D Contractor's response to the Request for Proposal Exhibit D contains the following documents: • Attachment B — Provider Information Form (PIF) • Attachment C — Proposal • Attachment D — Staff Data Sheet • Certificate of Insurance (COI) ATTACHMENT B WELD COUNTY DEPARTMENT OF HUMAN SERVICES — PROVIDER INFORMATION FORM (PIF) i _ AGENCY INFORMATION Which Way?, LLP Agency Name: Provider Contact Full Name: Shari Simmons 970-402-6536 Primary Phone Number (10 -digit): Ext.: Trails Provider ID (if known): Title: Co -Founder h Primar Contact Email: sarisimmonspeaks@gmail.com y Agency Location Address (street, city, state, zip): Agency Mailing Address (Street, city, state, zip): Agency Type (pick one): Public Company Fax Number (10 -digit): Web Address: www.thetraumaspeakers.com 5803 W 31st St, Greeley, Co 80634 same Private Non -Profit i Private for Profit r _ Send Referrals for Service to: Shari Simmons Referral Contact Name: 970-402-6536 Referral Phone Number (10 -digit): Title: Co -Founder Ext.: Email: sharisimmonspeaks@gmail.com Billing Contact Billing Contact Name: Shari Simmons Billing Phone Number (10 -digit): 970-402-6536 Title: Co -Founder Ext.: Email: sharisimmonspeaks@gmail.com CERTIFICATION II certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicted in this bid form. l further affirm intention to enter into an agreement with Weld County,on behalf of the Weld County ty • Department of Human Services, and comply with ail requirements of the contract, if awarded. ▪ The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept Ithe bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of : Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are I. competitive in price and quality. • WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. I i Shari Simmons Co -Founder • Authorized Rep. Full Name: Title: I A h r"z sharisimmonspeaks@gmail.com •ut o I ed Rep. Email: 5803 W 31st St, Greeley Co 80634 • Authorized Rep. Address (street, city, state, zip): 970-402-6536 Phone (10 -digit): Ext.: • • Signature of Authorized Rep.: L. . _ ! . _ a a a a . _ . . _ . . _ . a _ a _ . a _ . ■ _ • . _ . . _ . . _ a ■ _ . . _ . ■ _ .. _ . . a . . _ . . _ ■ . _ . ■ _ . ■ LAAAL C/tm . . Date: I• ( / L3 r II AIM .. _ . . ■ REV. DECEMBER 2021 ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. SECTION 1 Provider and Program Area Information Bidder's Legal Name: Shari Simmons, LCSW Program Area: Foster Parent Training Program Areas are listed in column 1 of the table located in Item XI of the Request for Proposal starting on page 13. Number of services offered on this Attachment C (max 5): You may complete another Attachment Cif you have more than 5. 2 SECTION 2 - Service Name(s) and Information If the service is a monthly package, please offer different levels. All monthly packages must state a specific minimum number of direct service hours. Service #1 Name: Foster Parent Training 2.1a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • Lecture • Videos • Role Plays • Case Study • Written Exercises 2.1b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each _ level: All trainings will be delivered within 2 or 4 hour increments and not to exceed agreed upon timeframe. 2.1c Anticipated duration of service (i.e. 3-4 months): On -going trainings will rotate as needed. 2.1d Three (3), or more, specific goals of the service (DO use bullet points): Goals for Foster/Kinship Trainings — • Participants will learn how to create a home that is trauma -informed. • Participants will learn tools and strategies for helping children feel safe and for addressing problem behaviors. • Participants will understand the needs of the I Generation/Generation Alpha. • Participants will obtain skills in understanding their own triggers, the triggers of their children and role play ways in which to become the strongest nervous system in the household. • Participants will learn how to create a Family Behavior Contract. • Participants will develop skills in establishing healthy boundaries and communicating effectively with team members. 2.1e Three (3), or more, specific outcomes of service: Foster/Kinship Parents will maintain placements of children in their care. Foster/Kinship Parents will understand trauma and have the tools to establish safety. Foster/Kinship Parents will be equipped to deal with the issues that fostering can bring up for the children in their care, their biological children and themselves. Target population of the service, including age and gender: Foster/Kinship Parents Languages service is available in (please list proficiency and if interpreter services are available): English Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: N/A Service location - list where the service will take place (i.e. client's home, in -office, other) Other — Weld County Offices, Church, Conference Center, On-line Service #2 Name: Caseworker Training 2.2a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • Lecture • Videos REV. OCT 2021 1 ATTACHMENT C - PROPOSAL • Role Plays • Case Study • Written Exercises 2.2b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: All trainings will be delivered within 2 -hour increments and not to exceed agreed upon timeframe. 2.2c Anticipated duration of service (i.e. 3-4 months): On -going trainings will rotate as needed. 2.2d Three (3), or more, specific goals of the service (DO use bullet points): Goals for Caseworker Trainings — • Participants will learn how to provide interventions that are trauma informed • Participants will learn tools and strategies for helping children feel safe and for addressing problem behaviors • Participants will understand the needs of the I Generation/Generation Alpha • Participants will obtain skills in understanding their own triggers and learn what it means to be the strongest nervous system • Participants will gain tools for holding foster parents and facilities accountable to providing trauma informed care • Participants will develop skills in establishing healthy boundaries and communicating effectively with team members and colleagues 2.2e Three (3), or more, specific outcomes of service: Caseworkers will increase longevity at the department and learn how to avoid burn out Caseworkers will understand trauma, have the tools to establish safety and be equipped to teach providers how to do the same Caseworkers will improve their job satisfaction and develop a healthy work/life balance 2.2f Target population of the service: Caseworkers, Caseworker Supervisors 2.2g Languages service is available in (please list proficiency and if interpreter services are available): English 2.2h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: N/A 2.2i Service location — list where the service will take place (i.e. client's home, in -office, other) Weld County Offices Service #3 Name: 2.3a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): 2.3b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2.3c Anticipated duration of service (i.e. 3-4 months): 2.3d Three (3), or more, specific goals of the service (DO use bullet points): 2.3e Three (3), or more, specific outcomes of service: 2.3f Target population of the service: 2.3g Languages service is available in (please list proficiency and if interpreter services are available): 2.3h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: 2.3i Service location — list where the service will take place (i.e. client's home, in -office, other) Service #4 Name: 2.4a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): REV. OCT 2021 2 ATTACHMENT C - PROPOSAL 2.4b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2.4c Anticipated duration of service (i.e. 3-4 months): 2.4d Three (3), or more, specific goals of the service (DO use bullet points): 2.4e Three (3), or more, specific outcomes of service: 2.4f Target population of the service: 2.4g Languages service is available in (please list proficiency and if interpreter services are available): 2.4h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: 2.4i Service location list where the service will take place (i.e. client's home, in -office, other) Service #5 Name: 2.5a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): 2.5b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2.5c Anticipated duration of service (i.e. 3-4 months): 2.5d Three (3), or more, specific goals of the service (DO use bullet points): 2.5e Three (3), or more, specific outcomes of service: 2.5f Target population of the service: 2.5g Languages service is available in (please list proficiency and if interpreter services are available): 2.5h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part 2.6i Service location — list where the service will take place (i.e. client's home, in -office, other) Section 3 — Service Access and Transportation 3.1 Will you charge Weld County for transporting clients or mileage? Check one: 3.2 Will you conduct services in a client's home or in the community? Check one: 3.3 Will you transport clients to and/or from services? Check one: ■ ■ ■ YES NO YES NO YES ►•4 NO 3.4 How many miles are you willing to travel round trip? List a specific number of miles. 3.5 When you calculate mileage, what is your starting point address? Miles Mileage will not be charged if services remain in Greeley SECTION 4 - SERVICE RATES All rates need to include administrative work (i.e. scheduling or report writing) and overhead. Rates cannot be per episode, except for home studies and monitored sobriety testing. Only hourly or monthly rates will be accepted for services, except for those listed above. REV. OCT 2021 3 ATTACHMENT C - PROPOSAL • • • • For For For For hourly monthly Home monitored rates study rates sobriety complete providers complete testing section(s) section complete providers 4.6. section 4.1-4.5. 4.7. complete section 4.8. 4.1 Hourly Service #1 Name: Foster Parent Training $ Amount Unit Type 4.1a In-Office/Video: $150 hour per Select Unit Type. No. of roundtrip miles 4.1b In -Home or Community: Select Unit Type. included in rate: 0 miles 4.1c In-Office/Video, or Community Transportation: In -Home, with Select Unit Type. No. of roundtrip miles included in rate: 0 miles 4.1d FTM, TDM, Prof. Staffing: per Hour 4.1e No show: per No Show 4.1f Mileage rate: per Mile This listed is paid above. after the miles 4.2 Hourly Service #2 Name: Caseworker Training $ Amount Unit Type 4.2a In-Office/Video: $150 hour per Select Unit Type. No. 4.2b In -Home or Community: Select Unit Type. of roundtrip miles included in rate: 0 miles No. 4.2c In-Office/Video, In -Home, Select Unit Type. of roundtrip miles included in rate: miles or Community Transportation: with 0 4.2d FTM, TDM, Prof. Staffing: per Hour 4.2e No show: per No Show 4.2f Mileage rate: per Mile This is paid after the miles listed above. 4.3 Hourly Service #3 Name: $ Amount Unit Type 4.3a In-Office/Video: Select Unit Type. No. of roundtrip miles 4.3b In -Home or Community: Select Unit Type. included in rate: miles No. roundtrip miles 4.3c In-Office/Video, In -Home, or Select Unit Type. included of in rate: miles Community Transportation: with 4.3d FTM, TDM, Prof. Staffing: per Hour 4.3e No show: per No Show 4.3f Mileage rate: per Mile This is paid after the miles listed above. 4.4 Hourly Service #4 Name: $ Amount Unit Type 4.4a In-Office/Video: Select Unit Type. No. 4.4b In -Home or Community: Select Unit Type. included of roundtrip miles in rate: miles No. 4.4c In-Office/Video, In -Home, or Select Unit Type. included of roundtrip miles in rate: miles Community Transportation: with 4.4d FTM, TDM, Prof. Staffing: per Hour 4.4e No show: per No Show 4.4f Mileage rate: per Mile This is paid after the miles listed above. REV. OCT 2021 4 ATTACHMENT C - PROPOSAL 4.5 Hourly Service #5 Name: $ Amount Unit Type 4.5a In-Office/Video: Select Unit Type. No. 4.5b In -Home or Community: Select Unit Type. of roundtrip miles included in rate: miles 4.5c In-Office/Video, In -Home, or Select Unit Type. No. included of roundtrip miles in rate: miles Community Transportation: with 4.5d FTM, TDM, Prof. Staffing: per Hour 4.5e No show: per No Show 4.5f Mileage rate: per Mile This above. is paid after the miles listed 4.6 Monthly Service Rates (each level must be listed): Service Name with Level Rate Month per Minimum Service: Hours of 4.6a Foster Parent Trainings on training needs — No monthly rate, Only hourly based 4.6b Caseworker on training Trainings needs — No monthly rate, Only hourly based 4.6c 4.6d 4.6e 4.6f 4.6g 4.6h 4.6i 4.6j 4.7 Home Study Providers — List your rates in the box below. Minimum 4.8 Monitored Sobriety Providers — List your rates in the box below. Provider special notes: REV. OCT 2021 5 ATTACHMENT D - STAFF DATA SHEET Bidder Must List All Staff Who Will Administer the Proposed Service(s) BIDDER'S LEGAL NAME (As it appears on the W-9) AGENCY CONTACT Shari Simmons, LCSW Which Way?, LLP PHONE NUMBER 970-402-6536 " - EMAIL sharisimmonspeaks@gmail corn PROPOSED SERviCE(S) Foster Parent Training, Caseworker Training e Y _LegalLast Name , r ,, ?:" , Meddle t Initial -- �t �`"'y, ° Previous Legal Last Name (If applicable) �yw r , Legal First Name - 6.,- fi Service Type , « .._r' �' Licensure/ z Credentials " = ,--DORA # (If applicable) Simmons L Wylie Shari Training LCSW 0991864 Simmons L Nichols Jann Training t h CHILD WELFARE REQUEST FOR PROPOSAL 2023-24 - VARIOUS SERVICES �HPSO 08/03/22 Shari Simmons 5803 W 31st St Greeley, CO 80634-8517 1100 Virginia Drive, Suite 250 Fort Washington, PA 19034-3278 Phone.1-800-982-9491 Fax:1-800-758-3635 Website: www. h pso. com Dear Shah Simmons: Enclosed is the replacement certificate of insurance that you requested. If you have any questions or need assistance, please call us toll free at 1-800-982-9491. Our Customer Service Representatives are available weekdays from 8:00 a.m. to 6:00 p.m., EST. Sincerely, Customer Service Enclosure Dedicated To Serving The Insurance Needs of Healthcare Providers Healthcare Providers Service Organization is a registered trade name of Affinity Insurance Services, Inc.; (AR 244489); in CA & MN, AIS Affinity Insurance Agency, Inc. (CA 0795465); in OK, AIS Affinity Insurance Services Inc.: in CA, Aon Affinity Insurance Services, Inc., (0G94493), Aon Direct Insurance Administrators and Berkely Insurance Agency and in NY, AIS Affinity Insurance Agency. Q032 ANA HEALTHCARE PROVIDERS SERVICE ORGANIZATION PURCHASING GROUP Certificate of 3lugurance OCCURRENCE PROFESSIONAL LIABILITY POLICY FORM IIIHPSO Print Date: 8/03/2022 The application for the Policy and any and allsupplementary information, materials, and statements submitted therewith shall be maintained on file by us or our Program Administrator and will be deemed attached to and incorporated into the Policy as if physically attached. PRODUCER BRANCH PREFIX 018098 970 HPG Named Insured and Address: POLICY NUMBER POLICY PERIOD From: 07/31/22 to 07/31/23 at 12:01 AM Standard Time Program Administered by: Healthcare Providers Service Organization 1100 Virginia Drive, Suite 250 Fort Washington, PA 19034 1-800-982-9491 www.hpso.com Insurance Provided by: American Casualty Company of Reading, Pennsylvania 151 N. Franklin Street Chicago, IL 60606 Shari Simmons 5803 W 31st St Greeley, CO 80634-8517 Medical Specialty: Social Worker, Clinical Excludes Cosmetic Procedures 0619453604 Code: 80723 Professional Liability $ 1,000,000 Your professional liability limits shown above include the following: each claim $ 5,000,000 aggregate * Good Samaritan Liability * Malplacement Liability * Personal Injury Liability * Sexual Misconduct Included in the PL limit shown above subject to $ 25,000 aggregate sublimit Coverage Extensions License Protection Defendant Expense Benefit Deposition Representation Assault Includes Workplace Violence Counseling Medical Payments First Aid Damage to Property of Others Information Privacy (HIPAA) Fines and Penalties Media Expense Workplace Liability Workplace Liability Fire & Water Legal Liability Personal Liability Total $ 328.00 $ 25,000 per proceeding $ 25,000 aggregate $ 1,000 per day limit $ 25,000 aggregate $ 10,000 per deposition S. 10,000 aggregate $ 25,000 per incident $ 25,000 aggregate $ 25,000 $ 10,000 $ 10,000 $ 25,000 $ 25,000 per person per incident per incident per incident per incident $ 100,000 aggregate $ 10,000 aggregate $ 10,000 aggregate $ 25,000 aggregate $ 25,000 aggregate Included in Professional Liability Limit shown above Included in the PL limit shown above subject to $150,000 aggregate sublimit $1,000,000 aggregate Base Premium $328.00 Premium reflects Self Employed , Full Time Policy Forms and Endorsements (Please see attached list of policy forms and endorsements) Medical Speciality is amended to include Consulting Services (GSL-5587) Chairman of the oard Secretary Keep this Certificate of Insurance in a safe place. It and proof of payment are your proof of coverage. There is no coverage in force unless the premium is paid in full. To activate your coverage, please remit premium in full by the effective date of this Certificate of Insurance. Coverage Change Date: Endorsement Date: CNA93692 (11-2018) © Copyright CNA All Rights Reserved. Master Policy: 188711433 POLICY FORMS & ENDORSEMENTS The following are the policy forms and endorsements that apply to your current professional liability policy. COMMON POLICY FORMS & ENDORSEMENTS FORM # FORM NAME G -121500-D (04-08) Common Policy Conditions G -121503-C (07-01) Workplace Liability Form G -121501-C (07-01) Occurrence Policy Form CNA94164 (11-18) Amendment Definition of Claim Endorsement G -145184-A (06-03) Policyholder Notice - OFAC Compliance Notice G -147292-A (03-04) Policyholder Notice - Silica, Mold & Asbestos Disclosure GSL15563 (02-10) Information Privacy Coverage Endorsement HIPAA Fines, Penalties & Notification Costs GSL15564 (10-09) Sexual Misconduct Sublimits of Liability Professional Liability & Sexual Misconduct Exclusion GSL15565 (03-10) Healthcare Providers Professional Liability Assault Coverage GSL17101 (02-10) Exclusion of Specified Activities Reuse of Parenteral Devices and Supplies GSL13424 (05-09) Services to Animals CNA80051 (09-14) Amended Definition of Personal Injury Endorsement CNA80052 (10-14) Distribution or Recording of Material or Information in Violation of Law Exclusion Endorsement G -123846-005 (07-01) Colorado Cancellation and Non -Renewal CNA81753 (03-15) Coverage & Cap on Losses from Certified Acts Terrorism CNA81758 (01-21) Notice - Offer of Terrorism Coverage & Disclosure of Premium CNA82011 (04-15) Related Claims Endorsement CNA89027 (10-17) Entity Exclusion Endorsement CNA79575 (07-14) Exclusion of Cosmetic Procedures CNA89026 (05-17) Media Expense Coverage GSL-5587 (11-05) Consulting Services Liability Endorsement PLEASE REFER TO YOUR CERTIFICATE OF INSURANCE FOR THE POLICY FORMS & ENDORSEMENTS SPECIFIC TO YOUR STATE AND YOUR POLICY PERIOD. For NJ residents: The PLIGA surcharge shown on the Certificate of Insurance is the NJ Property & Liability Insurance Guaranty Association. For KY residents: The Surcharge shown on the Certificate of Insurance is the KY Firefighters and Law Enforcement Foundation Program Fund and the Local Tax is the KY Local Government Premium Tax. As required by 806 Ky. Admin Regs. 2:100, this Notice is to advise you that a surcharge has been applied to your insurance premium and is separately itemized on the Declarations page or billing instrument attached to your policy, as required KRS. §136.392. For WV residents: The surcharge shown on the Certificate of Insurance is the WV Premium Surcharge. For FL residents: The FIGA Assessment shown on the Certificate of Insurance is the FL Insurance Guaranty Association - 2022 Regular Assessment. Form #:CNA93692 (11-2018) Named Insured: Shari Simmons Master Policy #: 188711433 Policy #: 0619453604 © Copyright CNA All Rights Reserved. HEALTHCARE PROVIDERS PROFESSIONAL LIABILITY COVERAGE PART ENDORSEMENT Additional Insured — Person or Entity In consideration of the premium paid, and subject to the Professional Liability limit of liability shown on the certificate of insurance, it is agreed that the PROFESSIONAL LIABILITY COVERAGE PART is amended as follows: The person or entity named below (the "additional insured") is an insured under this Coverage Part but only as respects its liability for your medical incidents and solely to the extent that: 1. a professional liability claim is made against you and the additional insured; and 2. in any ensuing litigation arising out of such claim, you and the additional insured remain as co- defendants. In no event is there any coverage provided under this policy for a medical incident that is the direct liability of the additional insured. Additional Insured: The Board of County Commissioners of Weld County and its Officers and Employees Weld County 1150 O Street Greeley, CO 80631 This endorsement is a part of your policy and takes effect on the effective date of your policy, unless another effective date is shown below. All other provisions of the policy remain unchanged. Must Be Completed ENDT. NO. 01 Policy 619453604 Complete Only When This Endorsement Is Not Prepared with the Policy Or Is Not to be Effective with the Policy ISSUED TO ENDORSEMENT EFFECTIVE DATE Shari Simmons 07/31/2023 G -121486-B (07/2001) Page 1 of 1 SIGNATURE REQUESTED: Weld/Which Way PSA Final Audit Report 2023-05-12 Created: 2023-05-12 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAaBLzN2eHFSBzbjAcCB2gwB2XfRu6rSJx "SIGNATURE REQUESTED: Weld/Which Way PSA" History ,t Document created by Windy Luna (wluna@co.weld.co.us) 2023-05-12 - 4:31:22 PM GMT e Document emailed to sharisimmonspeaks@gmail.com for signature 2023-05-12 - 4:33:53 PM GMT in Email viewed by sharisimmonspeaks@gmail.com 2023-05-12 - 4:34:08 PM GMT 6a Signer sharisimmonspeaks@gmail.com entered name at signing as Shari Simmons, LCSW 2023-05-12 - 4:34:43 PM GMT Op Document e -signed by Shari Simmons, LCSW (sharisimmonspeaks@gmail.com) Signature Date: 2023-05-12 - 4:34:45 PM GMT - Time Source: server el Agreement completed. 2023-05-12 - 4:34:45 PM GMT Powered by Adobe Acrobat Sign Contract Form N� Request �tion Entity Name' WHICH WAY? LLP Entity ID' @00046460 ❑ New Entity? Contract Name' Contract ID WHICH WAY?, LLP (NEW BID #62300040 PROFESSIONAL 6999 SERVICES AGREEMENT) Contract Status CTB REVIEW Contract Lead' WLUNA Contract Lead Email wlunaAweldgov.com;cobbx xlk@iweldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description' (CONSENT) WHICH WAY?, LLP (NEW BID #62300040) PROFESSIONAL SERVICES AGREEMENT. TERM: 06/01/2023 THROUGH 05/31/2024. Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 03/29/2023 AND AS A COMMUNICATION ITEM/PA SENT TO CTB 03 30I2023. Contract Type' AGREEMENT Amount' $0.00 Renewable YES Automatic Renewal Grant IGA DePartmen. HUMAN SERVICES Department Email CM- HumanServices@weldgov.co Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WELDG OV.COM Requested BOCC Agenda Date' 05/24/2023 Due Date 05/20/2023 Will a work session with BOCC be required?' NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MA enter MSA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase contra ct Dates Effective Date Review Date. 03,129/2024 Renewal Date* 05/31/2024 Termination Notice Period Contact Type Contact Email Contact Phone 1 Contact Phone 2 Contact Name Purchasing Approver APProval Process Department Head JAMIE ULRICH DH Approved Date 05/15/2023 Final BOCC Approved BOCC Signed Date BOCC Agenda Date 05/22/2023 Originator WLUNA Committed Delivery Date Finance Approver CHERYL PATTELLI Expiration Date Purchasing Approved Date Finance Approved Date 05/17/2023 Tyler Ref # AG 052223 Legal Counsel BYRON HOWELL Legal Counsel Approved Date 05/18/2023 Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Friday, April 4, 2025 1:41 PM CM-ClerktoBoard; Windy Luna; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9320) Contract # 9320 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: WHICH WAY? LLP Contract Name: WHICH WAY? LLP (PROFESSIONAL SERVICES AGREEMENT AMENDMENT#1. RELATED TO BID #82300040) Contract Amount: $0.00 Contract ID: 9320 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 3/31/2026 Renewable Contract: NO Renew Date: Expiration Date:5/31/2026 Tyler Ref #: Thank -you eon-Vvo.ek-V,Vg2o 2023- ItA(f) Houstan Aragon From: Sent: To: Cc: Subject: Sara Adams Friday, April 4, 2025 1:15 PM CTB HS -Contract Management FAST TRACK - Various Core Agreements (Tyler# Various) Good afternoon CTB, FAST TRACK ITEM: The below list will be Fast Track items in CMS for tracking purposes only to correct the expiration date. Contractor CMS # Tyler# New CMS# APPA THERAPY, PLLC 8150 2023-1434 9290 ASPEN COUNSELING, LLC BARTGES, ANGELA CASA OF LARIMER COUNTY COLORADO STATE UNIVERSITY CREATIVE NURSING, LLC CROSSROADSX COUNSELING 8141 2023-1393 9291 8165 2023-1460 9292 8176 2024-1270 9293 8286 2024-1518 9294 8151 2024-1221 9297 8171 2024-1268 9298 CRUX COUNSELING, LLC DEEP WATERS PARENTING KEEP SWIMMING,LLC KRAFT, DARLA MAISHA BORA LLC NEUROPSYCHOLOGICAL SOLUTIONS, LLC NOCO SPEECH & DIAGNOSTICS NORTH HORIZ0 BEHAVIORAL_ HEALTH POLARIS PARTNERS LLC RABILLARD, APRIL REACHING HOPE REECE, ALI ON RHEGNUMI CONSULTING, LLC mow ON'LEARNING SENSITIVE SOLUTIONS BEHAVIORAL HEALTH, LLC Sl t# iCYG SIMPLE ASSENT, LLC SOVER`NTY COUNSELING SERVICES PLLC SPECIALTY COUNSELING & CONSULTING LLC THE 'HOE UNIVERSITY OF NORTHERN COLORADO 8132 2023-1396 9300 8734 2024-1264 9301 8750 2023-1438 9302 8167 2023-1568 9303 8163 2024-1265 9304 8383 20244266 8156 2023-1439 8187 2024-1319 8148 2023-1401 8397 2023-1569 9305 9306 9308 9309 8190 2024-1321 9310 8170 202,4-1473 .} 9311 8168 2024-1267 9312 8204 2024-1325 9313 8182 8528 8215 2024-1271 9314 2€23-1432 9315 2024-1416 9323 8193 2424-1324 9316 8263 2024-1474 9317 8188 ,024-1320 9318 8219 2024-1327 9319 LLP 8162 2023-1436 9320 WILLOW COLLECTIVE PLLC MI YUNGS PRAYER 8192 2024-1323 9321 9015 2023-1397 9322 Thank you, Sara COUNTY, CO Sara Adams Contract Administrative Coordinator Department of Human Services Desk: 970-400-6603 P.O. 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