HomeMy WebLinkAbout650198.tiffTRANSFER $18,997.50 FROM
SPECIAL ROAD AND BRIDGE FUND
TO ROAD AND BRIDGE FUND:
WHEREAS, District Three has requested monies transferred from the
Special Road and Bridge Fund, being funds allocated to Weld County through the
National Disaster Law, for payment of a completed contract with Boyer and Fry
Construction Company, and
WHEREAS, the Board believes it to be in the best interests of the County
to make said transfer.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners
of Weld County, Colorado, that the County Treasurer be and he is hereby
authorized to transfer $18,997.50 from the Special Road and Bridge Fund to the
Road and Bridge Fund, thereby increasing the 1965 appropriation for District
Three by said amount.
The above and foregoing resolution was, on motion duly made and
seconded, adopted by the following vote:
DATED: DECEMBER 15, 1965
19
APPROVED: "c".'
County Attorney
TY COMMISSIONERS
WELD COUNTY, COLORADO
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650198
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STATE OF COLORADO
DIVISION OF ACCOUNTS & CONTROL
NATURAL DISASTER PROGRAM
State Disaster
Instructional Bulletin No. 3
December 10, 1965
RECORDS & DOCUMENTATION
1. Your attention is invited to State Disaster Instructional Bulletin
No. 1, dated October 11, 1965.
2. It is requested that you amend the above referenced Instructional
Bulletin as follows:
a. Amend paragraph 5c to read:
"SD Forms 1 through 6 are to be prepared by the applicant in
an original and four copies. The original and three copies
are to be submitted to the Natural Disaster Coordinator,
300 Logan Street, Denver, Colorado, 80203, and the fourth
copy is to be retained in the applicant's file."
b. Amend paragraph 8c in respect of the telephone number for
the Deputy Natural Disaster Coordinator to read: "Phone:
733-2431."
RON D. WOOD
upervisor,
Natural Disaster Program Auditor
STATE OF COIARADO
DIVISION OF ACCOUNTS & CONTROL
NATURAL DISASTER PROGRAM
State Disaster
Instructional Bulletin No. 4
December 9, 1965
1. GENERAL:
a. Each applicant by this time should have received a copy of O.E.P.
Circular 4000.5A and State Disaster Instructional Bulletin No. 1,
dated October 11, 1965, and No. 2, dated October 27, 1965. Copies
of these documents should be in the hands of the applicant's
authorized representative and the person whose responsibility it is
to keep the records and prepare the claim for final audit.
b. Apparently some applicants are not familiarizing themselves with
these documents. We want to again emphasize that the 0.E.P. will
evaluate your claim within the framework established in 4005.A and
that compliance with the State Bulletin will help you organize your
claim so that it will meet the requirements of the Circular.
2. ELIGIBLE COSTS AND RECORDS:
a. Payroll Costs: This term is to be interpreted to mean gross payroll
and includes amounts deducted from the employees' checks for FICA.
Employer's contribution for FICA and Workmen's Compensation may also
be claimed. The employer's contribution should be shown on SD Forms
1 and 2 as follows:
1. In column i'f) "total earned and amount claimed," opposite each
employee's name enter "FICA amount," followed by the amount
being claimed. Directly under this entry enter "Workmen's
Compensation amount," followed by the amount being claimed.
Enter the check or warrant number in column (g).
b. Charges from other political subdivisions: The amount reimbursable
under this category of cost is restricted to the actual costs in-
curred by the performing subdivision. Invoices submitted by the
performing subdivision must be supported by the same amount of detail
which would be required if the performing subdivision were submitting
the claim direct to the O.E.P. under its own project application.
Refer to Pages 34 through 39 of O.E.P. Circular 4000.5A for detailed
instructions.
c. Grants -In -Lieu: SD Forms 1 through 4 need not be submitted on those
line items which have been approved as Grants -In -Lieu. The applicant
should record Grants -In -Lieu items on SD Form 5, showing the amount
claimed and amount approved. The total cost of the line item should
be shown in column (f) of the form. The applicant should have sub-
stantiating cost data available at the time the audit is conducted.
Page 2.
State Disaster
Instructional Bulletin No. 4
December 9, 1965
d. Availability of supporting documentation: At the time your claim
is audited, it is important that all supporting documents be avail-
able at your office. These documents should be pulled, segregated,
and put in a separate folder in order to expedite the completion of
the audit.
Hugh R. Warder
Natural Disaster Program Auditor
-
FLOOD DAMAGE
(PL 875 & H.B. 1002)
DEPARTMENT OF HIGHWAYS
STATE OF COLORADO
4201 EAST ARKANSAS AVENUE
DENVER, COLORADO 80222
NOVEMBER 1, 1965
TO: MESSRS. MILES, HARRIS, McCOY, McELDOWNEY, CASEY, HAASE
FROM: ADOLPH ZULIAN
SUBJECT: INSPECTION OF PL 875 AND H.B. 1002 FLOOD RELIEF PROJECTS
Attached hereto is a copy of letter from BPR, dated October 14,
1965, together with copy of Memo from K. S. Chamberlain to A. R.
Abelard, dated October 11, 1965, both of which relate to final
engineering inspection and reports on Office of Emergency Plan -
ning flood relief projects. The following pertinent points are
called to your attention:
1. The Claimant v wil notify the Office of State Disaster
Coordinator, j�nyj�300 Logan ffireet, Denver, Colorado 80203, when
all work items included in the project application have been
completed and are ready for a final engineering inspection.
Office of State Disaster Coordinator will notify claimants
as to procedure for requesting inspection.
2. The Office of State Disaster Coordinator will attempt to
combine as many projects in the sane area as possible and
will notify the Colorado Department of Highways that -work• -
in' category A (debris removal) and Category C (emergency
repairs and temporary replacement of streets, roads and
bridges) have been completed by the claimant and that an
inspection is desired. The categories A and C shown above
-,--me"nnr with the designation shown on OEP Form 152
DISTRICT ENGINEERS
November 1, 1965
Page Two
FLOOD DAMAGE
(PL 875 & A.B. 1002)
4. The BPR representative will make a report of the final in-
spection noting exceptions and deviations from the work
approved and will include recommendations on whether or
not additional work should be considered eligible.
5. A supply of forms which are to be completed during the
inspection are being furnished you with this Memo. These
include a blue work sheet. Distribution for the white
originals, pink copy and white flimsies is shown on the
sheets.
6. Representatives of your office should familiarize them-
selves with the differences between (1) construction of
structures or roadway of the type called for in the project
application, but which exceeds the maximum geometrics eli-
gible for reimbursement by OEP. In this case the additional
width, surfacing depth, etc., would be treated as non -parti-
cipating work ineligible for reimbursement. (2) a complete
change of structure or roadway type which would mean a grant'
in lieu should be recommended which would be limited to the
amount estimated for the type of work provided for in the
original estimate and (3) overruns in work of the type called
for in the project application such as additional length
required to provide the service contemplated at the time the
estimate was prepared and which due to the nature of the
repair or replacement work, was necessary and should be
considered eligible for reimbursement. The State Disaster
Coordinator may approve increases in PL 875 funds up to 10%
of the amount shown in the original project application if
such additional costs are justified.
7. District personnel should again familiarize themselves with
OEP Circular 4000.5A, Instructions to Applicants, Natural
Disaster Program. The claimant agency will be required to
prepare their claims after final inspection is made. These
claims will be on Form OEP-74 titled "Summary of Documenta-
tion in Support of Amount Claimed From'the Office of Emer-
gency Planning for Eligible Disaster Work" and Form OEP 83
titled "Blanket Certificate Covering Claim From The Office
of Emergency Planning For The Cost of Eligible Disaster
Work". The forms will be furnished them by the State
Disaster Coordinator Office and will be handled directly
between that office and the claimant agency.
8. Provision has been made in the report for signature by the
claimant agency representative. If this signature is
obtained it would indicate concurrence including any addi-
tional work or work which was deleted.
9. Two copies of the report are to be sent to the Division
office of BPR for forwarding to Office of Emergency Plan-
ning. One copy is to be sent direct to the State Disaster
Coordinat.
DISTRICT ENGINEERS
November 1, 1965
Page Three
FLOOD DAMAGE
(PL 875 & H.B. 1002)
10. A copy of the report will be sent to Mr. Con F. Shea,
State Controller by the State Disaster Coordinator.
11. Copies of Form DOH 115 are also being furnished you
for making final inspection report on the portion of
the project to be covered under State funds as pro-
vided by H.B. 1002. This form may be prepared at the
same time as the PL 875 report is prepared. Distri-
bution of this report to be as noted on the form, with
the District retaining any additional copies needed for
their use.
12. Districts are responsible for insuring that work per-
formed and approved for payment under H.B. 1002 is
within the area of damage covered by the original
estimate. The amount approved is not to be above that e shown in thfor approved othertthan thosends rforot to whichbe
it was
approved for pure
originally budgeted.
13. A copy of Memo from the Chief Engineer to District
Engineers dated August 12, 1965 is attached.
ADOLPH ZUL
Assistant Chief Engineer, Engineering
AZ:as
cc: Chas. E. Shumate
L. C. Bower
F. K. Merten
Each Dist. Engr. 5
BPR - 2
K. W. Scott
A. G. Johnson
Garnet Barnett
L. E. Olson
Con F. Shea
Logan R. Rappe
J. C. Kreiling
A. Zulian
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