HomeMy WebLinkAbout950889.tiff RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR 1995 MIGRANT HEAD
START PROGRAM WITH DEPARTMENT OF HEALTH AND HUMAN SERVICES AND
AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance for
the 1995 Migrant Head Start Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Weld County Division of
Human Services' Family Educational Network of Weld County, to the U. S. Department of Health
and Human Services, commencing July 1, 1995, and ending June 30, 1996, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Federal Assistance for the 1995 Migrant Head Start
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human Services' Family
Educational Network of Weld County, to the U. S. Department of Health and Human Services be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of April, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORA 0
ATTEST:
Dale K. Hall, Chairman
Weld Cou ktpti to the 8QaP
2—) iN. . Barbar9 J. Kirkmey r Pro-Te�
BY:
Deputy Clerk o the Board A
-George-E. Baxter
APP D AS TO FORM: �✓, ��e �yf2%�Z�cd�
Constance L. Harbert
ou�y Attorn
FxCIISFn
W. H. Webster
950889
C['_ : f/51 STH15 HR0065
TABLE OF CONTENTS
Form SF 424 1
Line Item Budget 4
In-Kind Breakdown 13
Western Slope Budget Breakout 16
Budget Narrative
PA 23 17
PA 23 DS 20
PA 20 T/TA 20
Salary Scale 21
Salary Fringe Breakout 22
Program Narrative
PA 23 23
PA 23 DS 37
PA 20 T/TA 38
ATTACHMENTS
I Area Maps
II Project Summary Description
III Job Descriptions
IV Organizational Chart
V Assurances
VI Weld County Cost Allocation Plan
950889
SSPPLICATION FOR
'EDERAL ASSISTANCE
.TYPE OP SUBMISSION I.DATE SUBMITTED APPLICANTIDENTPPR
APPLICATION REAPPLICATION 90CM0136
1CONSR T
UCTION CONSTRUCTION 1.DATERECEIVEDBYSTATE STATE APPLICANT IDENTIFIER
90CM0136
NON-CONSTRUCTION NON—CONSTRUCTION M.DATE REDEEM/BY FEDERAL AGENCY FEDERAL IDENTIFIER
�� 90CM0136
I.APPLICANT I(SROMATON
FOAL NAME OtANIEATIO AL UNIT
WELD COUNTY DIVISION OF HUMAN SERVICES FAMILY EDUCATIONAL NETWORK OF WELD COUNT
ADDREnmVE CRY.COUNTY.STATE AND TIP CODE) NAME AND TELEPHONE NUMBER OP TEE PERSON TO BE CONTACTED ON MATTERS INVOLVING
1551 NORTH 17TH AVENUE THIS APPLICATION(GIVE AREA CODE)
P.O. BOX 1805 WALTER J. SPECKMAN, EXECUTIVE DIRECTOR
GREELEY, CO 80632 (970) 353-3800
6.EMPLOYER IDENTIFICATION NUMBER(EEO TYPE OP AWIJCANTODlTER APPROPRIATE LETTER IN BOX) B
8 4 - 6 0 0 0 8 1 3 A.STATE W INDEPENDENT SCHOOL DIST.
TYPE OF APPLICATION B.COUNTY L STATE CONTROLLED INSnIITON OF MOILER LEARNING
NEW X CONTINUATION REVISION C.MUNICIPAL I.PRIVATE UNIVERSITY
D.TOWNSHIP X.INDIAN TRIBE
IF REVISION ENTER APPROPRIATE LETTER(S)IN DOTES) E INTERSTATE L INDIVIDUAL
A INCREASE AWARD B.DECREASE AWARD C.INCRESE DURATION F.INTF1MUICRN' M.PROFIT ORGANIZATION
D.DECREASE DURATION OT®(SPECIFY O.SPECIAL DISTRICT N.OTHER(SPECPY)
9.NAME OF FEDERAL AOENCT:
DHHS
ID.CATALOG OF FEDERAL DOMESTIC 11.DESCRIPTIVE TITLE OP APPLICANTS PROJECT:
ASSISTANCE NUMBER 9 3 - 6 0 0 1995 MIGRANT HEAD START PROGRAM
TITLH HEAD START PY95 PA 23 $1,263,867
12.AREA AFFECTED BY ROmCT(CInIB,COUNTESS,STATESETC.) PA 23 DS $27,650
PA 20 $23,002
STATE- WIDE (COLORADO)
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICT OF
START DATE ENDING DATE A.APPLICANT B.PROJECT
A 07/01/95 06/30/96 4
I l IL.M APPLICATIO1 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER nln RIX'Effi1
Is-ESTIMATED FUNDING
A.FEDERAL
S 1,314,519.00 X A.YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
E APPACANt
3 328,630.00 STATE EXECUTIVE ORDER mn PROCESS FOR REVIEW ON
C.STATE S .00 DATE
D.LOCAL I .00 B.NO PROGRAM IS NOT COVED BY EO 12372
E.OTTER 3 .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
F PROGRAM INCOME 3 .00 IT.IS TIE APPLICANT DELINQUENT ON ANY FEDERAL DEBT/
G.TOTAL T 1,643,149.00 7YES I^YET'ATTACH AN EXPLANATION KW.
I3.TO THE BEST OF MY VNOWLEDOE AND BELIEF.ALL DATA IN THIS APPLICATION,PREAPPLICATION ARE TRUE AND CORER.THE DOCUMANT HAS BEEN DULY - —
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND TEE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IP THE ASSISTANCE LT AWARDED.
A TYPED NAME OF MEMORIZED REPRESENTIVETIT
B. LE C.TELEPHONE NUMBER
DALE K. HALL, CHAIR, W LD COUNTY BOARD OF COUNTY COMMISSIONERS (970) 356-4000
DATE SIGNEDD.SIONA OF AvrnDoIZED 04/24/95
I
950889
PART III - BUDGET INFORMATION
SECTION A - BUDGET SUMMARY
Grant Program Estimated Unobligated Funds New or Revised Budget
Function Federal
or Activity Catalog No. Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) (d) (e) (f) (g)
1. PA23 93.600 $ $ $1,263,867 $315,967 $1,579,834
2. PA23DS $27,650 $6,913 $34,563
3. PA20 $23,002 $5,750 $28,752
4.
5. TOTALS $ $ $1,314,519 $328,630 $1,643,149
SECTION B - BUDGET CATEGORIES
6. Object Class Categories - Grant Program, Function or Activity Total
(1) PA23 (2) PA23DS (3) PA20 (4) (5)
a. Personnel $694,316 $11,434 $705,750
b. Fringe Benefits $135,982 $1,866 $137,848
c. Travel $0 $6,500 $6,500
d. Equipment $0
e. Supplies $44,379 $1,846 $46,225
f. Contractual $186,003 $12,504 $198,507
g. Construction $0
h. Other $165,218 $16,502 $181,720
i. Total Direct Charges $0
j. Indirect Charges $37,969 $37,969
k. TOTALS $1,263,867 $27,650 $23,002 $0 $1,314,519
7. Program Income $ $ $ $ $
95081119
SECTION C - NON-FEDERAL RESOURCES
(a)Grant Program (b)APPLICANT (c)STATE (d)OTHER SOURCES (e)TOTALS
8. PA23 $315,967 $315,967
9. PA23DS $6,913 $6,913
10. PA20 $5,750 $5,750
11.
12. TOTALS $328,630 $328,630
SECTION D - FORCASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal $1,314,519 $525,808 $525,808 $65,725 $197,178
14. Non-Federal $328,630 $131,452 $131,452 $16,432 $49,294
15. TOTAL $1,643,149 $657,260 $657,260 $82,157 $246,472
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
FUTURE FUNDING PERIODS (YEARS)
(a)Grant Program (b)FIRST (c)SECOND (d)THIRD (e)FOURTH
16. PA23 $1,263,867 $1,314,422 $1,366,999 $1,421,678
17. PA23DS $27,650 $28,756 $29,906 $31,102
18. PA20 $23,002 $23,922 $24,879 $25,874
19.
20. TOTALS $1,314,519 $1,367,100 $1,421,784 $1,478,655
SECTION F - OTHER BUDGET INFORMATION
(Attach Additional Sheets if Necessary)
21. DIRECT CHARGES:
22. INDIRECT CHARGES:
23. REMARKS
PART IV PROGRAM NARRATIVE(ATTACH PER INSTRUCTION) 95089
HEAD START LINE—ITEM BUDGET GRANTEE/DELEGATE 90CM0136
IlegOIWOMENRRIEBEN11100-"Nlabligamm
Percem4a Number ofPedeml
A.CYP and Non fn-XbuLc
?'?""solkei
siamcmigiam:m::g!Qi:0,%:•r•••-•.•• .,....twas:vs.mi
..... ajoigna:
I. PERSONNEL
(Object class category 6.a)
A. Administrative
1. Executive Director $13,463 100
2. Fiscal Manager $7,720 100 1
3. Head Start Director $13,829 100 1
4. Accountant $4,790 100 1
5. Administrative Assistant $9,070 100
(Office Mgr)
6. Secretary $9,684 100 1 2
(Office tech)
7. Center Director
A. Fiscal Tech. $10,309 100 2
B. Personnel Tech. $5,707 100
C. PBX Operator $2,554 100
D.
E.
950889
HEAD START LINE—ITEM BUDGET GRANTEE/DELEGATE 90CM0136
A B C D
Total:Casty Nan-Federal Percen Number of
ACYP aid Non In-Kind Admiui -y Pr su a
EWCV3 E. strait e � €
B. COORDINATION
1. Education Coordinator $9,070 1
2. Director/Education
Coordinator
3. Health Coordinator $9,070 1
4. Social Services $8,521 1
Coordinator
5. Parent Involvement $8,460 1
Coordinator
6. Social Services/Parent
Involvement Coordinator
7. Disabilities Coordinator $7,468 1
(Hcp. Spec)
8. Health/Disabilities
Coordinator
9. Nutrition Coordinator
A. Site Manager $19,670 5 2
B. Service Coordinators $89,236 12
C. Montrose County Staff 5,000
9508if9
HEAD START LINE—ITEM BUDGET GRANTEE/DELEGATE 90040136
Total CaskNon-Federal Percent MilNumber a
IMYR**NSiiii!i!!!:E10.1ipTc4400.0! t.../11011w.milleffogirist:,
C. Education
1. Teacher $183,141 32
2. Teacher Assist. $168,052 40
3. Home Visitor
4. Substitutes
5. Other Education Staff
(Group Leaders) $25,990 7,000 2 13
D. Health
1. Health Aide
2. Other Health Staff
E. Nutrition
1. Cook
2. Nutritionist $2,314 1
3. Other Nutrition Staff
(Lunch Aides)
F. Social Services
1. Social Service Aide
2. Other Social Service Staff
G. Parent Involvement
1. Parent Involvement Aide
2. Other Parent involvement
Staff
95084,9
HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE 90CM0136
' k D
T Casb�- . Non-F ral Percent Numb la
c„, e
itenti; Non In T r Atirni�tt ,^
H. Maintenance
1. Custodian
2. Other Maintenance Staff
I. Transportation
1. Bus Driver $30,368 3 30
2. Bus Aide $1,995 3
3. Other Transportation
Staff
J. Dual Roles
1. Family Worker
2. Teacher Aide/ $49,111 4 22
Bus Aide
3. Other Disabilities
Staff
A. Recruiters $14,377 6
B. Lunch aide/Custodian $1,781 1
C.
D.
TOTAL PERSONNEL $705,750 $12,000 11
950889
GRANTEE/DELEGATE
HEAD START LINE—ITEM BUDGET 90CM0136
alli
Total Cash No —Federa a ; h>E'ifriiit ;
ACYP and Nor 1� � �tm tt
2. FRINGE BENEFITS
(object class category 6.b)
1. Social Security $53,990
2. State Disability $2,060
3. Unemployment
4. Worker's Compensation $25,498
5. Health/Dental/Life Insurance $31,478
6. Retirement $24,822
7. Other Fringe
TOTAL FRINGE $137,848 $960 11
3. OCCUPANCY
(object class category 6.h)
1. Rent (6.f) $5,000 $90,000 5
2. Depreciation/Use Allow $7,738 5
3. Utilities $20,898 5
4. Telephone $7,964 25
5. Building Insurance
6. Child Liability Insurance $926
7. Maintenance/Repair* $12,000 5
8. Renovation
9. Janitorial Service (6.f) $10,393 5
10. Other Occupancy
TOTAL OCCUPANCY $64,919 $90,000 7
9508:$
eTh n
GRANTEE/DELEGATE
HEAD START LINE-ITEM BUDGET 90CM0136
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4. CHILD TRAVEL
1. Contract/Rental (6.f) $12,428
2. Vehicle Maintenance/Repair
3. Vehicle Insurance
4. Vehicle Operating Expenses $70,071 $15,000
5. Field Trips
6. Disabilities Travel
7. Other Child Travel
TOTAL CHILD TRAVEL $82,499 $15,000 0
5. STAFF TRAVEL
1. Out-of-Town (6.c) $5,000 50
2. Local (6.h) $17,500 $500 5
TOTAL STAFF TRAVEL $22,500 $500 15
6. NUTRITION AND FOOD (object class category 6.h)
1. Children's Food $9,135
2. Adult's Food (6.f) $27,186 $10,000
3. Other Nutrition
TOTAL NUTRITION & FOOD $36,321 $10,000 0
7. FURNITURE &EQUIPMENT (object class category 6.d)
1. Vehicle Purchase
2. Office
3. Classroom/Outdoor
4. Kitchen
5. Equip/Maintenance/Repair*
6. Other Furniture/Equipment
TOTAL FURNITURE & EQUIP $0 $0 0
950889 9
HEAD START LINE—ITEM BUDGET GRANTEE/DELEGATE 90CM0136
-":""Actrittituisionto
£ K
8. SUPPLIES (object class category 6.e)
1. Office/Copying/Postage $6,500 100
2. Cleaning $500 5
3. Classroom/Home base $30,879 $7,750
4. Medical/Dental $2,500 $2,500
5. Kitchen $4,000
6. Disabilities Supplies $1,846
7. Other Supplies 14
TOTAL SUPPLIES $46,225 $10,250
9. OTHER CHILD SERVICES
(object calls category 6.h)
1. Education Consultant
2. Substitutes
3. Volunteers(Education)
4. Med./Dental/Screening/Care (6.f) $131,000 $69,760
5. Mental Health Assess./Care (6.f) $12,500 $8,000
6. Nutrition Consultant
7. Speech Therapy
8. Disabilities Services $22,660
9. Other Services
2. 0
TOTAL OTHER CHILD SERV. $143,500 $100,420
//
950889
GRANTEE/DF.IYI}ATE
HEAD START LINE—ITEM BUDGET 90CM0136
A B O <
Tot I ` FederaLRFK
....y✓` s aC .y
10. OTHER PARENT SERVICES
1. Parent Activities (6.h) $1,500 $1,500
Parent Travel
2. Out—of—Town (6.c) $1,500
3. Local
4. Other Parent Services $5,000
TOTAL OTHER PARENT SERV. $8,000 $1,500 0
11. OTHER (object class category 6.h)
1. Audit
2. Legal
3. Theft Bond
4. General Liability Insurance
5. Payroll/Accounting
6. Subscriptions/Memberships $1,000
7. Printing/Advertising $2,400 100
8. T & TA CDA $8,502 •
9. Other T & TA $8,000
10. Other Training $3,000
11. Disabilities Training
12. Other Disabilities
13. Storage $2,239
14. Data Processing $6,847
TOTAL OTHER $28,988 $3,000 8
12. INDIRECT COSTS
1. Indirect Costs $37,969 85,000 100
TOTAL INDIRECT SERVICES $37,969 $85,000 100
950889
HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE
90CM0136
IISEIANIMINiliilliaBy
T on- a"
1.!liAmostfoom gleplopotilio.st
13. TOTALS
ALL BUDGET CATEGORIES $1,314,519 $328,630 11%
TOTAL BUDGET (Cols A+B) $1,314,519 $328,630 11%
TOTAL ACYF BUDGET 14.6% Admin with Inkind
(A + B + C below)
A. Program Funds $1,263,867
B. Disabilities Services $27,650
C. T & TA $23,002
TOTAL NON-FEDERAL BUDGET Cash
In-Kind $328,630
950889 /`-
14. Other Funds that Support the Head Start Program
Other funds that support the Head Start program but are are not included on the
SF 424A and the Appendix to the SF 424A:
USDA $36,550
Other Cash
Other In-Kind
15. Functional Allocation of Costs. ACYF will automatically allocate line-item costs among
program component functions. For example, all education staff, services and supplies will
be allocated to the education component and all health staff, services and supplies will be
allocated to the health component. The automatic allocations are as follows:
Staff and Coordinators. 100% to the appropriate component function or split
evenly between functions, except for the position of Head Start Director/
Education Coordinator, which is allocated 75% to Administration and 25% to
Education.
Maintenance. 95% Occupancy and 5% Administration.
Dual Roles. Split equally between the appropriate component roles except for the
position of Teacher Aide/Bus Driver, which is allocated 80% to Education and
20% to Transportation.
Occupancy. Rent, Depreciation/Use Allowance, Utilities, Building Insurance,
Maintenance/Repair, Renovation, and Other Occupancy is 95% Occupancy and
5% Administration; Telephone is 75% Occupancy and 25% Administration;
Children's Liability Insurance is 100% Occupancy.
Staff TraveL Local Travel is 95% Transportation and 5% Administration;
Out-of-Town travel is 50% Transportation and 50% Administration.
Furniture and Equipment. Vehicle Purchase is 100% Transportation; Office is
100% Administration; Classroom/Outdoor is 100% Education; Kitchen is 100%
Nutrition; and Equipment Maintenance/Repair and Other are 100% Other.
Supplies. Office/Copying/Postage is 100% Administration; Cleaning Supplies are
95% Occupancy and 5% Administration.
950889 R
INKIND BREAKDOWN
PY 95-96
PERSONNEL:
MONTROSE COUNTY STAFF---The Montrose County Housing Authority staff donates and
documents time to the program but does not charge us for it.---estimated at
$5,000+ $400 fringe.
VOLUNTEER TIME ---Parents and other non-staff individuals volunteer hours to work
in the classrooms---estimated at 1,140 hours @ approximately $6.14/hr--$7,000+
$560 fringe.
OCCUPANCY:
RENT---We are not charged any rent by the school districts for the land our
modulars sit on, nor are we charged for the playgrounds and cafeterias the school
districts allow us to use at each site. This has been estimated at---$90,000.
CHILD TRAVEL:
VEHICLE OPERATING EXPENSE---The county does not charge us for the land the vans
are parked on, the license plates for the vans, or the building that house the
transportation staff. We also receive a discount on the purchase of gasoline---
estimated at $15,000.
STAFF TRAVEL:
LOCAL---We do not reimburse our volunteers for their mileage to and from the
classrooms---estimated at $500.
NUTRITION AND FOOD:
FOOD SUPPLIES---Donated value of food supplied for classroom snacks, projects,
outings, meetings and family nights---estimated value of $10,000.
SUPPLIES:
CLASSROOM/HOMEBASE---Classroom supplies donated or sold at a discount to the
program---estimated value of $7,750.
MEDICAL/DENTAL---Medical supplies that are donated or sold at a discount to the
program including vaccines---estimated value of $2,500.
OTHER CHILD SERVICES:
MEDICAL/DENTAL/SCREENING/CARE & MENTAL HEALTH ASSESS. /CARE---Weld Mental Health,
local doctors, dentists and Colorado Migrant Health provide a range of services
to the program free or at discounted rates beyond the requirements of the
contracts. This also includes the donated time provided by student interns to
the program.---estimated at $77,760.
DISABILITIES SERVICES---For the students requiring Speech and Language Therapy,
the school districts have agreed to provide these services at no cost to the
program.---estimated at $22,660
350889 V
OTHER PARENT SERVICES:
PARENT ACTIVITIES---Part of the cost of parent activities is paid for by the
parents themselves---estimated at $1,500.
OTHER:
OTHER TRAINING---Value of trainings provided to staff at no cost to the program--
-estimated $3,000.
INDIRECT COSTS:
WELD COUNTY INDIRECT COSTS---Weld County does not charge us a lease amount for
our building---the percentage that applies the the Migrant Program is estimated
at $85,000.
TOTAL---$328,630
950889 JS
GRAND JUCTION BREAKDOWN OF DIRECT COSTS
FULLTIME/ TOTAL TOTAL
PARTTIME SALARY FRINGE
1 AREA MANAGER FT $5,957.33 $1,162.71
1 SERVICE COORDINATOR FT 5,572.98 1,087.70
6 TEACHERS FT 22,381.70 4,368.32
10 TEACER AIDES . PT 30,096.52 5,874.04
3 TEACHER AIDES/BUS AIDES FT 7,983.35 1,558.14
2 RECRUITERS PT 3,000.82 585.68
2 OFFICE TECHS PT 3,249.80 634.28
-TOTAL SALARY &FRINGE $78,242.50 $15,270.87
OCCOBANcrgnigaINgigiginanagingiiilligiIiitinniiinialtignigNignEMBIOnnniiiinSantigigiil
RENT $5,000
UTILITIES 4,180
CHILD LIABILITY INSURANCE . 168
REPAIR AND MAINTENANCE 2,400
TOTAL OCCUPANCY $11,748
CONTRACT/RENTAL $12,428
TOTAL CHILD TRAVEL $12,428
LOCAL TRAVEL $4,000
TOTAL STAFF TRAVEL $4,000
CHILD FOOD $1,657
ADULT FOOD 4,930
TOTAL NUTRITION •$6,587
ALL SUPPLIES $8,048
TOTAL SUPPLIES $8,048
MEDICAL'DENTAL SCREENINGS $23,756
MENTAL HEALTH CARE 2,267
TOTAL OTHER CHILD SERVICES $26,023
.... „,. . ......—...........„.........._„„........-.„.„..„....„...„........-.............„...............„........-............„.............„-..„...........„-..............„....„.--..„.„•.......,..„,.„,„..,„..,-„,.....,..„-„,..............„..„....„.„,„:„,:„.......„:,:„:„:„..„.„,„.„..:„
ADVERTISING $1,200
OTHER T&TA 1,000
STORAGE • 2,239
TOTAL OTHER $4,439
TTAL DIRECT'COSTS
$166,786
....,..„,,.......-.....„...•...............--..„...-.......... -..---.--..., ..---...AND •..,-....-.,,,,,,,.,•,,:::TION.,-.:.:;,::1::%,:,:1,,,:::,::,:S:t1:::::::1:::,::::::::::::::,t:5,,,,:,1:1:7:::;:!:,,1:;::,,,,,,,1:,,1%,1%,:.:::,,,,,:,,:::::7::,:::::::::
/ig
950889
BUDGET NARRATIVE
PROGRAM ACCOUNT 23
Personnel:
Pays for staff gross salaries. See Attachment I for salary breakdown
according to position and site.
Fringe Benefits:
Pays for fringe benefits for regular employees at the following rates:
. FICA .0620 x salary
. Medicare .0145 x salary
. Disability .0051 x salary
. Life Insurance .000265 x 3 x salary
. Retirement .06 x salary
. Workmens Compensation varies according to position
. Health and Dental $1,747.44 /staff/year
See Attachment I for fringe total for each position.
Occupancy:
Rent - $3,000 is for the contracted cost of our site in Grand Junction.
$2,000 the contracted costs for our site in Olathe.
Depreciation/Use Allowance - These funds cover the depreciation costs we
pay for the modulars Weld County purchased for the program.
Utilities - this cost was figured on an average cost per site of $2,089.80.
Telephone - this cost was figured on an average cost per site of $796.40.
Child Liability Insurance - Our insurance is with Fritts Insurance Company
and is expected to be the same cost as last year' s policy.
Maintenance/Repair - This is used for the upkeep of our Migrant Head Start
sites and was based on the amount that was spent for this service last
year.
Janitorial Service - This service will be contracted out with the school
districts.
Child Travel:
Contract/Rental - This cost is a contracted amount for transportation for
the sites in Grand Junction and Olathe.
Vehicle Maintenance/Repair - These funds are for the cost of transportation
to the sites in Weld County. It has been budgeted at an estimated cost of
$1.25 per mile for 56,057 miles. This amount includes the cost of
maintenance and repair, transportation for field trips and disabilities travel.
950889 /7
Staff Travel:
Local - These funds are used for staff mileage reimbursement for travel to
and from the centers including the ones on the Western Slope. Mileage is
reimbursed at $.25 per mile. For travel to Grand Junction mileage and/or
airfare is provided as well as hotel costs and a daily per diem.
Nutrition & Food:
Children's Food - Pays for the cost of food projects, meals provided for
field trips, and meals for children ineligible for USDA reimbursement.
Adult Food - Pays for the costs of Adult meals for teachers, teacher aides,
and volunteers who are supervising the mealtimes for the children in the
family style setting. These costs are contracted out and are not
reimbursable by USDA.
Supplies:
Office/Copying/Postage - This covers the administrative cost of supplies,
copying and postage used in the office. This cost was based on the amount
used last program year.
Cleaning - Covers the cost of cleaning supplies used at the sites, like
Lysol and hand soap. This estimate was based on the costs incurred during
the last program year.
Classroom/Home base - Pays for supplies used in the classroom and was based
on amounts that were spent during the last program year.
Medical/Dental - These funds are used to cover the cost of vaccines and to
keep first-aid kits stocked during the program. This cost was based on the
amount spent during the last program year.
Kitchen - Pays for the costs of kitchen supplies, including paper products
and utensils, used to serve snacks and in the making of food projects in
the classroom. This cost was based on what was spent during the last
program year for these products.
Other Child Services:
Med./Dental/Screening/Care - This is a contracted cost with the Colorado
Department of Health - Migrant Health Program to provide health and dental
services for the migrant Head Start children.
Mental Health Assess. /Care - This is a contracted cost with Weld Mental
Health Services to provide Mental Health services for the Migrant Head
Start children.
l(3/
950889
Other Parent Services:
Parent Activities - Covers the cost for Parent Meetings and Parent
Trainings which include travel reimbursements and child care costs.
Out-of-Town - This covers the cost of one parent to attend the National
Migrant Head Start Conference.
Other:
Subscriptions/Memberships - These funds are used to cover our costs for our
memberships in the Northern Area Migrant Coalition, the Colorado Migrant
and Rural Coalition and for the yearly license for our Migrant Head Start
sites.
Printing/Advertising - These funds are used to advertise the staff that
needs to be hired to staff the Migrant Program including those needed for
the Sites in Grand Junction and Olathe. It also covers the cost of any
printing that needs to be done during the program year. The budgeted
amount was based on what was spent during the last program year.
Storage - The budgeted amount is used to pay for the storage of the Migrant
Head Start supplies and equipment when not in use in Weld County and Grand
Junction.
Data Processing - This is Migrant Head Starts share of the cost of the
computer system used by staff members.
Indirect Costs:
Indirect Costs - Weld County charges the Family Education Network of Weld
County a yearly indirect cost amount. Please refer to the enclosed cost
allocation booklet compiled by an independent source. There is a two year
lag between when the costs are compiled and when they are charged so you
will notice that the booklet refers to FY 1993. On summary page 4 you will
see the total cost that is charged to the Family Educational Network of
Weld County (FENWC) : $87,595. Then refer to Schedule 1.001 and subtract
the building use charge for FENWC (this is because we charge depreciation) :
$11,658. The balance; $75,937 is then divided equally between the Head
Start and the Migrant Head Start Programs to arrive at the budgeted amount.
950889
BUDGET NARRATIVE
PROGRAM ACCOUNT 23DS
Personnel:
Includes the gross salary costs of our Special Needs Tech. and a portion
of the gross salary of our Health and Education Coordinator who provide
services for the special needs children.
Fringe:
Pays for the fringe costs for our Special Needs Tech. and a portion of the
Health and Education Coordinator.
Supplies:
Disabilities Supplies - These funds cover the cost of special supplies
(like special utensils, bean bag chairs and much more) that are needed for
the children with special needs.
Other:
Other Child Services pays for the costs of special medical and mental
health needs of the special needs children. These costs are part of the
contracts with Weld Mental Health and Colorado Department of Health.
BUDGET NARRATIVE
PROGRAM ACCOUNT 20
Travel:
Pays for the travel costs for out-of-state trainings and conferences.
Migrant Head Start Directors Association Business or other miscellaneous
trips.
T & TA Training:
Pays for the costs of staff members working to acquire their CDA.
Other T & TA:
Pays for staff members to attend in-state trainings and seminars. This
includes registrations, and reimbursement for mileage.
950859 c9b
FAMILY EDUCATION NETWORK
SALARY SCALE
1994-1995
HOURLY A B C D E
HA 5.65 5.80 5.95': 6.08 6.24?
HB 6.23 6.39 6.53 6.70 6.87
He 6.39 6.53 6.70 6.87 7.05
HD 6.70 6.87 7.05 7.23 7.42
HE
HF 6.87 7.05 7.23 7.42 7.60
HFO 7.44 7.62 7.82 8.02 8.21
HG 7.54 7.74 7.92 8.15 8.35
NH 8.54 8.76 8.96: 9.19 9.42`
HI 8.96 9.19 9.42 9.67 9.92
HIC 9.57 9.81 I0.05 10.32 10.57
HIE 10.23 10.51 10.76 11.03 11.32
HI 13.00 13.33 13.67 14 00 14.35'
HK 15.85 16.23 16.64 17.06 17.49
HKD 16.64 17.06 17.49 17.92 18.37
MW 4.25
MONTHLY A B C D E
HA 983.10 1009.20 1035.30! 1057.92 1.085.76 '
HB 1084.02 1111.86 1136.22 1165.80 1195.38
TIC 1111.86 1136.22 1165.80 1195.38 1226.70
HD 1165.80 1195.38 1226.70 1258.02 1291.08
HR
HF 1195.38 1226.70 1258.02 1291.08 1322.40
HFO 1294.56 1325.88 1360.68 1395.48 1428.54
HG 1311.96 1346.76 1378.08 1418.10 1452.90
HH 1485.96 1524.24 1559.04 1599.06 1639.08`
HI 1559.04 1599.06 1639.08 1682.58 1726.08
IIC 1665.18 1706.94 1748.70 1795.68 1839.18[
HIE 1780.02 1828.74 1872.24 1919.22 1969.68
HI 2262.00 2319.42 2378.58 2436.00 2498.64
HK 2757.90 2824.02 2895.36 2968.44 3043.26
HKD 2895.36 2968.44 3043.26 3118.08 3196.38
MW 739.50
UP 4% REVISED 3/94
950889 a"
PART IV
PROGRAM NARRATIVE
The Family Educational Network of Weld County (FENWC) provides a comprehensive
early childhood education program which focuses on early childhood development
and provides support to migrant families in Northern Colorado, supported by the
(Migrant) Head Start framework. FENWC works with various agencies to identify
the needs of migrant families and determines eligibility for Migrant Head Start
Children. Programs are individualized so that they are responsive to the needs
of each family. The following services are available to migrant children and
families through FENWC.
Education Services. Individual education plans (IEP' s) are implemented to
stimulate social, emotional, motor and intellectual learning experiences,
self-reliance, self-esteem and self-confidence are encouraged, thus a
solid ground work is established for future educational success.
Health Services. The Health Component works in collaboration with the
Colorado Department of Health, local health clinics and private providers
to provide a broad range of medical, dental and mental health activities.
Children with disabilities are identified, and services are provided for
them. Health and nutrition education is provided to the parents to
promote sound physical and mental child development.
Family Services/Parent Involvement. Family Services works directly with
various social service agencies to obtain needed assistance for families,
and provide them with social services, educational and employment
training, to enable them to improve the quality and condition of their
lives.
FENWC considers parents an integral part of the total staff. Parent
participation is encouraged in the decision-making process of their
children's education, as well as decisions concerning the over-all
operation of the program. We support parents in their role, and jointly
develop goals for their children.
The Family Educational Network of Weld County is committed to providing migrant
children and families with a developmentally appropriate, comprehensive program
which promotes self-esteem, fosters social-competence, develops independence, and
enables children and families to experience future successes.
Funding for FENWC comes primarily from Federal Grants, administered by the
Department of Health and Human Services/Administration for Children Youth and
Families/Administration of Children and Families/Head Start Bureau/Migrant Head
Start Branch. Other funding sources come from the State of Colorado, passed
through local school districts.
Children qualify through the following funding sources: The Migrant Head Start
and Head Start Programs, Colorado Pre-school Program, School District'
Disabilities Funds, and families paying for services. During the summer months
the Migrant Head Start Children have their own classrooms so that their unique
needs can be met. FENWC currently has eleven sites throughout Northern Colorado.
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950889
I. OBJECTIVE AND NEED FOR ASSISTANCE:
The Family Educational Network of Weld County provides Migrant Head Start
Services to families in Northern Colorado and the Western Slope, targeting the
following areas (See Attachment I, area maps) :
Greeley Locations: 6 locations provide services to children and families
in Northern Weld County to include the towns of Eaton, Greeley, Gill,
Kersey, La Salle, Evans, Gilcrest, Johnstown, Milliken, and Larimer
County.
Frederick: Provides services to children and families in Southern Weld,
East Boulder County and Adams County, including; the towns of Frederick,
Firestone, Erie, Longmont, Fort Lupton, Lafayette, Brighton, Commerce City
and Wattenburg.
Hudson: Serves children in Northeast Weld County which include: Hudson,
Keenesburg, and Prospect Valley.
Fort Morgan: Services children in Morgan, Logan, Washington and the
Northeast Colorado Counties, including the towns of Fort Morgan and Brush.
Western Slope: 2 locations (Olathe & Grand Junction) will provide
services to families in Mesa, Delta and Montrose Counties. These counties
include the towns of Grand Junction, Palisade, Fruita, Delta, Montrose and
Olathe.
The State of Colorado depends on agriculture as a major source of economic
security. Twenty-three percent (23%) of Colorado's revenue is dependent upon
agricultural activity. The following is a summary from the Community Needs
Assessment, showing the need for migrant services in the aforementioned areas.
North Central Colorado
North Central Colorado consists of the following counties, Weld, Adams,
Boulder and Larimer. This area is very rich agriculturally and the
following crops only represent a portion of the produce from this area;
pickles, onions, sugar beets, beans, corn, potatoes and other table
produce. Families work from approximately 6:30 a.m. to 6:00 p.m.
depending on the crop and time of year (planting, harvesting, etc. ) .
Due to housing shortages in North Central Colorado especially the southern
areas, the majority of families will be located in northern Weld and
Larimer Counties.
Many agencies are reporting that solo-males are currently migrating to the
area to secure work before the season actually begins. Stiff competition
for work is anticipated, because migrants will be coming into the area
from California due to recent floods. This will pose a hardship for
families.
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950889
Northeastern Colorado
The northeast area of Colorado includes the counties of Morgan, Logan and
Washington.
Crops requiring migrant farm workers are sugar beets, pickles, beans,
potatoes and onions. There are two principle migration waves, the first
from mid-May into late July for the sugar beets. The second migrant
impact is from mid-July to mid-August for the potato season. Families
generally work from 6:00 a.m. to 6:00 p.m.
Western Slope
The Western Slope is located west of the Continental Divide in Colorado.
The Western Slope includes the counties of Mesa, Delta and Montrose.
The Western Slope has predominately "tree crops" which include: cherries,
apples and peaches. Seventy percent (70%) of the tree crops are located
in Delta County. Other crops include broccoli, cauliflower, lettuce and
various other table crops. The impact season for migrant workers is from
mid-June through mid-September.
STATISTICAL INFORMATION
NUMBER OF ELIGIBLE CHILDREN BEING SERVED BY FENWC
ESTIMATED 1/
OF ELIGIBLE ESTIMATED li NUMBER
APPROXIMATE MSFW OF ELIGIBLE SERVED BY
AREA # OF MSFW'S FAMILIES CHILDREN FENWC MHS
North Central 10,500 300 450 261
Colorado
Northeast Colorado 2, 700 50 90 45
Western Slope 1,300 95 150 80
TOTALS 14,500 445 690 386
The aforementioned figures indicate that FENWC's Migrant Program provides
services to 56% of the eligible migrant farm workers in its jurisdiction.
It is evident from the above statistics that there is need for comprehensive
Migrant Head Start services in the areas of Colorado, identified above. The
Family Educational Network of Weld County is committed to providing eligible
migrant families and children with a developmentally appropriate comprehensive
program which promotes self-esteem, social competence and enables children and
families educational success which leads toward self-sufficiency.
25
950889
The Family Educational Network of Weld County proposes to continue its
comprehensive Migrant Head Start Program to provide services to eligible migrant
children and families. Our targeted enrollment is 386 children. There will an
enrollment of no fewer than 39 children with disabilities and no more than 39
children in the 10% over-income category. We operate on an open entry enrollment
system, therefore; children are enrolled throughout the migrant season.
The Program Options proposed are:
PA-23 Extended Day/Extended Week Monday through Friday
(12 hours per day) , Saturday (8 hours per day) ,
serving infants, toddlers and pre-school age
children and their families.
PA-23 Disabilities Extended Day/Extended Week, Migrant Head
Start/Handicapped Services, serving infants,
toddlers and pre-school age children and their
families.
The following center information includes the anticipated number of eligible
migrant children to be served. The number of children to be served at each site
may be higher than the licensable number by the State of Colorado Department of
Social Services, Licensing Requirements, because of the high mobility of our
population. At no time do the actual numbers in the classroom exceed the
licensed numbers. Colorado's migrant population is extremely mobile and we
constantly replace our enrollment, therefore; allowing a higher projection of
numbers at each site. Refer to Attachment II for Project Summary Description.
GREELEY/EVANS-serves Central and Northern Weld & Larimer Counties
Central Office
1551 North
PO Box 1805
Greeley, Colorado 80632
In Greeley a total of 169 migrant children will be served at six (6)
locations. Sites are either infant/toddler or pre-school as determined by
the State of Colorado Department of Social Services, Licensing
Requirements.
. PRESCHOOL CENTERS
Centennial Elementary School
1400 37 Street
Evans, Colorado 80620
2 Pre-school Classrooms, serving 34 children
26
950889
Jefferson Elementary School
1315 4 Avenue
Greeley, Colorado 80631
2 Pre-school Classrooms, serving 32 children
East Memorial Elementary School
614 East 20 Street
Greeley, Colorado 80631
2 Pre-school Classrooms, serving 34 children
. INFANT/TODDLER CENTERS
Billie Martinez Elementary School
341 14 Avenue
Greeley, Colorado 80631
1 Infant Classroom, serving 11 infants
1 Toddler Classroom, serving 12 toddlers
Madison Elementary School
24 Avenue and 6 Street
Greeley, Colorado 80631
1 Infant Classroom, serving 11 infants
1 Toddler Classroom, serving 12 toddlers
Dos Rios Elementary School
2201 34 Street
Evans, Colorado 80260
1 Infant Classroom, serving 11 infants
1 Toddler Classroom, serving 12 toddlers
HUDSON - Serves Southeast Weld County
Hudson Elementary School
605 Birch
Hudson, Colorado 80642
2 Pre-school Classrooms, serving 34 children
**NOTE: This center is a back-up center for Frederick overflow. Their has
not been a need to open this center for the past two years.
27
950889
FREDERICK - Serves Southwest Weld, Eastern Boulder and Adams Counties
. COMBINATION CENTER
Frederick Center
340 Maple
Frederick, Colorado 80530
1 Infant Classroom, serving 10 infants
1 Toddler Classroom, serving 12 toddlers
2 Pre-school Classrooms, serving 36 children
FORT MORGAN CENTER - serving Morgan and Logan Counties
. COMBINATION CENTER
This center is to be determined, FENWC's Migrant Head Start Program Co-
locates with the Migrant Education Program. Migrant Education has not
determined where they will be located this year.
1 Infant Classroom, serving 10 infants
1 Toddler Classroom, serving 15 toddlers
1 Pre-school Classroom, serving 20 children
WESTERN SLOPE CENTERS - serving Mesa, Delta and Montrose Counties
. COMBINATION CENTERS
Olathe
Olathe Elementary School
Box 505
Olathe, CO 81425
1 Infant Classroom, serving 10 infants
1 Toddler Classroom, serving 10 toddlers
1 Preschool Classroom, serving 20 children
Grand Junction/Clifton
Clifton Elementary School
3276 F Road
Clifton, CO 81520
1 Infant Classroom, serving 10 infants
1 Toddler Classroom, serving 10 toddlers
1 Preschool Classroom, serving 20 children
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950889
STATISTICAL INFORMATION
1 - FUNDED ENROLLMENT: 386
2 - NUMBER OF CHILDREN WITH DISABILITIES TO BE SERVED: 39 (min.)
3 - NUMBER OF CHILDREN FOR WHOM FEES WILL BE CHARGED: 0
4 - NUMBER OF CHILDREN WHOSE INCOME WILL EXCEED THE POVERTY LEVEL: 39
(max. )
5 - NUMBER OF HOURS PER WEEK OF OPERATION: 66 Greeley, Frederick, Hudson
55 Western Slope
40 Fort Morgan
6 - NUMBER OF WEEKS PER YEAR OF OPERATION: 16
7 - NUMBER OF TEACHERS/GROUP LEADERS: 47
8 - NUMBER OF TEACHER ASSISTANTS/AIDES: 69
9 - NUMBER OF CLASSES: 27
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950889
II. OBJECTIVES AND RESULTS OR BENEFITS EXPECTED
The primary objectives of FENWC are to provide the following services to Migrant
Head Start children and families to foster a higher degree of social competence:
1) Parent Involvement, 2) Health Services, 3) Nutritional Services, 4) Social
Services, and 5) Educational Services. The Family Educational Network of Weld
County also encourages active parent involvement in the Following manners: 1)
Parent Policy Council, 2) Center Committee, 3) in the classroom as paid
volunteers, or observers, 4) volunteers in the component areas, 5) working with
the children at home, 6) taking the lead as the primary educator/caretaker of the
child.
A major focus is on parent education. Upon enrollment of eligible families,
parents will receive an information packet regarding the program and specific
component areas and responsibilities. The packet will include educational,
nutritional, mental health and disability educational materials. Parents will
receive educational information which will be provided in a social setting, such
as a Family Night or activity, occurring monthly. Speakers, educational games,
and pertinent information are presented to the parents, as well as hands-on
activities with their children to encourage positive interaction between parent
and child. FENWC will utilize the Parent Involvement Van to take information and
educational materials to the labor camps and areas of migrant concentration.
Program and educational information (videos, books, etc. ) are available to
families to check-out. Area agencies will also coordinate some of their
activities and information sharing with the Parent Involvement Van.
FENWC works cooperatively with Weld County's Division of Human Services, Learning
Lab and other educational institutions to provide literacy services to the
migrant farm workers. Migrant families will be referred to appropriate agencies
for education. Referrals are based on need, reflected in the Family Needs
Assessment, completed for each family.
The Family Educational Network of Weld County assesses the needs of families and
their children and ensures that an individualized program is adopted to meet
their particular needs. A Family Needs Assessment is done with each family by
a service coordinator to determine how the Migrant Head Start Program may best
support the family. Once the assessment is complete, a plan is written for the
family, which takes into consideration the developmental needs of the child.
Goals and objectives are put into place with the families input. Goals and
objectives range from basic needs (food, clothing, housing, etc. ) to employment
and educational needs. The goal of the Family Needs Assessment is to assist
families toward "self-sufficiency". There is follow-up on a pre-determined
basis, by the service coordinator, teacher and family to assure that the family
is reaching its goals, and continue support.
To promote a viable, functioning Policy Council, FENWC will conduct an intensive
training at a Policy Council Retreat. The program will provide; room and board,
per diem, transportation, child care and wage reimbursements. After the retreat
there will be a minimum of 3 meetings throughout the season.
The Education Component utilizes the developmentally appropriate High/Scope
30
950889
curriculum as a frame-work to meet the diverse needs of the children served.
Small group activities are planned around the nine key experiences to ensure that
all students receive a rounded educational experience. The children's primary
language is used in the classroom. Lesson Plans are designed around three Head
Start component areas: Education, Parent Involvement, and Health (Nutrition,
Mental Health, Special Needs) . Parents are also involved in monthly curriculum
planning at the Center Committee Meetings to ensure that the individual and
cultural needs of the children and families are met. In compliance with the Head
Start Performance Standards the education team works cooperatively with the other
components to provide comprehensive services to the children and families. The
Education component is meeting the literacy goals by sharing children's books at
the Center Committee Meetings and Family Night Activities, and through the Parent
Involvement Van's lending library.
The DDST-2 is used as a developmental indicator to identify possible delays or
disabilities. If the screening pinpoints a possible developmental disability
there is further assessment by professionals, whereby; the most suitable means
to serve a child is determined. After the process is complete, and receiving a
professional diagnosis, an Individual Educational Plan (IEP) or Individual Family
Service Plan (IFSP) is written by an interdisciplinary team including the
parents. By writing the IEP/IFSP as a team, the child receives the benefit of
support in the classroom, as well as in the home to ensure growth in the area of
need. Follow-up and support for the family is done via home visits,
parent/teacher conferences and telephone calls (if possible) . Through the
aforementioned process the family and child receive maximum support for their
unique needs. FENWC has developed a new child documentation format which
demonstrates component integration and communication regarding the needs of
children and families.
FENWC is dedicated to providing quality comprehensive services to children and
families. To achieve this goal, FENWC participates in a strong network that has
been developed within the communities served. This network offers maximal
support and services to migrant children and families. As well as offering
support to families of FENWC, we have developed a system which supports staff in
the areas of training, personal development and needed direct services.
The network endeavors of FENWC include:
a strong working relationship with the Colorado Department of
Education. A referral process has been put in place, in all areas.
In Fort Morgan transportation services and space are shared. Shared
space with the local school districts in Grand Junction and Olathe;
working with area Board's of Cooperative Educational Services to
provide Individual Education Plans and direct services to children
with disabilities. The Migrant Head Start Program will receive a
$5,000.00 mini-grant from the State of Colorado/Head Start
Collaboration Grant, for the express purpose of facilitating
discussion and agreements between the State Education Agency, Local
Education Agencies and the Migrant Head Start Program to provide
optimal disabilities services for children and their families;
31
950889
contracting health and dental services with the Colorado Department
of Health, Migrant Health Program, to offer complete, consistent and
comprehensive health/dental services to children and families, which
include immunizations, physical examinations, medical screenings,
well-child care, dental screenings and services, and pharmaceutical
needs;
mental health services. There is a contract in place with Weld
Mental Health to provide mental health related services to migrant
children and families, as well as staff. The program for the 1995
year will be consultive in nature and focus on support in the
classrooms. Therapeutical Services will be available for children
and families;
food services are contracted through and provided by the school
districts. Meals include, breakfast, lunch, snack and dinner where
necessary.
The Family Educational Network of Weld County believes that to ensure success we
must work with the entire family for the children to develop high self-esteem and
be successful in future academic/life endeavors. It is important that our
program work with the parents so they understand the important role they have in
their child's life, as the primary educator. FENWC works with parents so they
may gain confidence to work with their children at home, feel comfortable in a
school setting to support their children, and enable them to further their own
educational and skill levels. A Parent Involvement Van will be utilized to
provide the parents with necessary information needed to support them toward
"self-sufficiency".
FENWC's Migrant Program will complies with 45-CFR 1301, 1304, 1306, 1308, Head
Start Performance Standards. To ensure compliance, a self-evaluation is
completed each program year.
32
950889
III. APPROACH
The Project Summary Description is included as Attachment I. In the Greeley and
Frederick sites, the program operates Monday through Saturday, children are on
site for 11 hours per day, Monday through Friday and 8 hours on Saturdays.
Services in Grand Junction and Olathe run Monday through Friday, with children
on site for 11 hours per day. The Fort Morgan Center operates Monday through
Friday with children on site 8 hours per day. Meals as well as transportation
are provided for the children. Infants and toddlers are secured in appropriate
child restraints in accordance with Colorado State Transportation Laws.
The Component Work Plans have been revised to meet recommendations from the OSPRI
in July, 1994. The work plans are reviewed and revised yearly, as stipulated in
the Administrative Work Plan. Teams composed of component, staff, community
representatives and parents assist the Component Specialists with plan revisions.
As families leave the area parents are provided with a summary of their child's
health and educational status to share withthe educational program they will be
entering upon moving upstream or to their home base. This summary facilitates
the continuance of care in other Migrant Head Start Programs or Kindergarten
Classrooms. If a child is identified with disabilities, the IEP/IFSP is given
to the parent so that they may present it at their future destinations, to ensure
a continuum of services.
The Mental Health component was identified as being weak at 1994 Program Review.
A Migrant Head Start specific addendum has been designed to better serve Migrant
Head Start children and families, (refer to Ospri -response for specific
measures) . The agreement takes a more consultive approach in the classrooms,
with therapeutic services offered to children and families.
The Disabilities OSPRI revealed inadequate services for children with
disabilities. To better meet the needs of children with disabilities, FENWC is
working with the Colorado State Department of Education, Special Education Unit
to solicit involvement form the Local Education Agencies. FENWC received -a mini—
grant of $5,000.00 for the Head Start/State Collaboration Project for the purpose
of facilitating negotiations and collaboration for the FENWC, Migrant Head Start
Program, Disability Component. All children .identified with disabilities last
season received IEP's.
Fiscal concerns were also identified as a result of the 1994 evaluation. The
Fiscal Officer is in the process of negotiating indirect cost questions with
Grants Management. She is also working on rectifying other findings. Please
refer to the OSPRI response for more complete information.
FENWC is revisiting the Staff Development Plan/Process, using as a guideline,
"Developing a Head Start Training Plan", developed by DHHS. The plan will
address the training needs of seasonal employees as well as year round employees
(see PA 20 Plan) . Our training documentation has also changed so that we may
more efficiently track and identify staff and program training needs.
33
950889
TENTATIVE CALENDAR OF ACTIVITIES
The calendar of activities is tentative. It is important to note that FENWC's
Migrant Head Start Program has an open enrollment policy. The open enrollment
system permits FENWC to open and close classrooms and sites as needed; therefore,
allowing the program to operate in a cost-effective manner. It is also difficult
to gauge the exact dates of openings and closures of sites due to many
undeterminable factors such as: weather, housing, and the number of families
being recruited to the area, as opposed to single males.
March - April, 1995 Staff Recruitment
May - June, 1995 New Staff Orientation/Training
June 13 - 17, 1995 Staff in-Service and classroom set-up
June 19, 1995 Classrooms Open
July 8 & 9, 1995 Policy Council Retreat
July 1995 Family Activities and training at all sites
August 6 - 7, 1995 Policy Council Retreat
August 25, 1995 Last Day Fort Morgan, Delta & Palisade
August 21, 1995 Migrant Appreciation, Weld County
September, 1995 Program Self Evaluation
September, 1995 Family Activities and training at all sites
September 1995 Begin Community Needs Assessment
October 1995 Review years progress and begin planning for 1995
December 1995 Begin the review & revision of Component Work Plans
February 1996 Finalize work plans
April 1, 1996 Refunding Grant Due
March - May 1996 Prepare and Finalize Contracts
34
950889
STAFFING AND MANAGEMENT
Educational and experience required elements are listed on the Position
Descriptions, in Attachment III. The Organizational Chart is listed as
Attachment IV, this demonstrates the lines of supervision within the FENWC
structure.
Staff pre-service will take place the week of June 13, 1994. Following is a
tentative agenda.
June 12, 1995 Programmatic Overview; Purpose of the Program and
Philosophy. For all staff
Administrative Overview, including; Policies and
Procedures, Funding Sources; & 70.2, The Parents.
For all staff.
Component Functions & Integration. For all
staff.
June 13, 1995 a.m. . Component Functions & Integration (continued) ,
for all staff.
Disability Regulations and Laws, for all staff
June 13, p.m. - . Component Break-out into specific component
June 16, 1995 areas for detailed component information relevant
to component areas.
Service Coordinators are responsible for establishing training for temporary
staff and volunteers at their site. Training will include the aforementioned
topics. See PA 20 plan for year round training and retention plan.
All staff will receive "On the Job Training" through-out the program year. The
Component Specialists will rotate to all sites to provide support and technical
assistance for center staff and volunteers. The Service Coordinators may also
request specific training from the Specialists to improve program quality.
The Family Educational Network of Weld County falls into the management framework
established by the Weld County Board of County Commissioners. All personnel
functions are coordinated with the Weld County Personnel Director, and take into
account special consideration for 45-CFR 1304, 70.2, The Parents. All other
areas of program management such as record keeping, financial and property
management, and procurement are part of the Weld County system and fall into
compliance with all state and federal laws and regulations. There is an annual
audit, as required by federal law, which includes all federal programs.
The Family Educational Network of Weld County monitors its program yearly using
the OSPRI. The Service Coordinators monitor their sites using the OSPRI.
Parents work with the Specialists and Service Coordinators to monitor individual
sites, yearly. Once strengths and needs are identified an action plan is written
and measures are put into place to promote program quality. Action plans are
approved by the Site Manager and the Director and given to the appropriate
specialist for further monitoring and training.
35
950889
FENWC has made minor adjustments to the staffing pattern. These variations will
better meet the needs of families and help the program run more efficiently.
There will be two types of classroom teams. Job descriptions are attached.
Team #1 - consists of a Teacher and Teacher Assistant (2 teacher
assistants in the infant and toddler rooms) , and
Team #2 - consists of a Group Leader and Teacher Aide (2 teacher aides in
the infant and toddler rooms) .
Team #1 is scheduled for forty hours per week and is responsible for the lead in
lesson planning, delivery of early childhood education, individual development
plans and instituting the Head Start Performance Standards. Team #2 will cover
the extended hours and Saturdays. Team #2 is in a position of training and
therefore paid at a lower salary than Team #1. Team #2 will also receive
training throughout the off-season so that they may move up through the system
(a step system) . Team #2 will be supervised at all times by a service
coordinator or director certified staff member.
We have also added the position of Area Manager for the Western Slope. This
person will take responsibility for direct management of the Western Slope.
Currently this position is budgeted as a seasonal position, however; with Quality
Improvement Dollars we hope this will become a year-round position.
36
950889
PROGRAM NARRATIVE
PA 23 DISABILITIES
PROGRAM YEAR 1995
FENWC is currently collaborating with the Colorado Department of Education, to
initiate a state-wide plan. We hope that with this plan, the State and FENWC
will be able to meet the needs of all migrant children with disabilities. In
order to achieve this task we have received a mini-grant from the Governor's
Office, Head Start/State Collaboration grant, of $5,000.00.
Once the state plan is in place, children suspected of having disabilities, will
be assessed by an interdisciplinary team and in IEP will be written, with
parental in-put, for children with a diagnosis. Once the IEP is written children
will receive services from an appropriate professional(s) and FENWC staff.
When a child with a diagnosed developmental disability is preparing to leave the
area, the IEP will be sent with them, so that services may continue at their next
destination.
The Special Needs Technician will coordinate the process and ensure that children
receive the called for treatment and follow-up.
38
950889
PROGRAM NARRATIVE
PA 20 TRAINING AND TECHNICAL ASSISTANCE
PROGRAM YEAR 1995
Training and technical assistance will be focused on the temporary staff. During
the season, FENWC will assess the training needs of the temporary staff. Once
the needs are assessed, a plan will be put into place. PA 20 funds will be used
to pay staff a stipend as well as training costs. Training will be focused on
child development and the CDA principles. Staff who are willing have the
opportunity to participate in CDA training.
FENWC is currently using the guide, "Developing a Head Start Training Plan," as
a framework for devising a comprehensive training plan for all components. We
anticipate that the training plan will be developed by the end of the season for
the upcoming season. As a team, FENWC chose to include the temporary staff in
the process, therefore; accomplishing two things:
1) devising a comprehensive plan to meet the needs of temporary staff
as well as regular staff and,
2) developing a strong hiring pool for upcoming program years.
Training options will include; in-house training, training at the community
level, courses at the local community college, workshops and conferences. FENWC
will pay the costs of materials and registration fees. Tuition will be paid at
the community college level, as a lost resort (after staff have applied for
financial aid, etc. ) .
•
39
950889
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950889
WELD COUNTY DIVISION OF HUMAN RESOURCES
POSITION INFORMATION SHEET
Title: Teacher
Supervisor: Service Coordinator
Department: Weld County Division of Human Resources ' Family Educational Network
of Weld County
Position Supervises: 1 Teacher Aide, 1 Lunch Aide and Volunteers
Working Hours/Days: Monday through Friday, 8:00 a.m. to 5:00 p.m. (or as
designated) Year Round Position
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days) ,
Vacation Leave (after successful completion of six month review period) ,
Retirement Package, Workmen's Compensation and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the
first six months of review period. At the end of the sixth month and end
of the twelfth month, the supervisor will conduct a formal evaluation and
recommendations for continued employment will be made to the Executive
Director.
Salary: $1,426. 54 per month/$8. 21 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Resources
receives the recommendations of the Interviewing Committee and hires
individuals based upon those recommendations and the reference checks.
The Executive Director is the only staff member within the Division of
Human Resources with the authority to hire or fire.
All individuals must be registered for employment with the Employment
Services of Weld County, located at 1551 North 17th Avenue, Greeley,
Colorado, prior to being considered for any position with the Weld County
Division of Human Resources. Please check with the Employment Services
Receptionist, or appropriate Employment Technician, at the above location.
All appointments to positions within the Weld County Division of Human
Resources will be made on the basis ofmerit and fitness, as determined by
job-related, competitive, selection procedures that are equally applied to
all qualified applicants.
The Division of Human Resources' staff is protected against coercion for
partisan political purposes and is prohibited from using their official
authority for the purpose of interfering with or affecting the results of
an election or nomination for office.
REQUIREMENTS
1. BA or AA in Early Childhood Development or a minimum of a Child
Development Associate (CDA) Certificate.
2. One year experience with preschool age children and it must be verifiable.
3. Bilingual (English/Spanish) preferred but not required.
4. Must participate in pre-service and in-service training.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
-1-
950889
REQUIREMENTS CONTINUED
5. Must possess a First Aide Certificate or obtain one within three (3)
months of employment.
6. Must be able to relate to and work with low income and minority people.
7. Must be familiar with and abide by the State Law on Child Abuse.
8. Must have a physical examination with thirty (30) days of employment.
9. Must have current immunization records.
10. Must have a Valid Colorado Driver's License and auto insurance.
11. Must work YEAR ROUND and travel to county site.
12. Must present three (3) letters verifying character and suitability to work
with young children.
JOB DUTIES (Include, but are not limited to the following) :
1. Knowledgeable in implementing Head Start Goals and Performance Standards,
NAEYC'S Developmentally Appropriate Practices, Colorado Department of
Social Services Rules and Regulations for Child Care Centers, FENWC'S
Policies and Procedures.
2. Continue professional growth by staying knowledgeable of early childhood
practices and maintain professional credentials.
3. Be able to identify and individualize a developmental program for each
child to meet developmental and cultural needs, and document on weekly
lesson plans, IEP's, and share information with support staff during
staffings, and as needed.
4. Be. involved with each FENWC Component in providing services to children
and families.
5. Complete home visits, parent teacher conferences, parent meetings. Team
work with support staff and submit documentation.
6. Provide parents with information, training on child development and
developmentally appropriate practices through parent contacts such as but
not limited to home visits, letters, meetings, telephone calls.
Responsible for parent involvement activities as outlined in the
Performance Standards.
7. Supervise and train classroom teacher aides and volunteers to ensure
appropriate practices, policies and procedures, performance standards are
followed through.
8. Be able to document performance and submit evaluations of teacher aides as
required.
9. Develop training plans with aide and your own training plan and follow
through on the training plans and trainings attended.
10. Complete accurate documentation, lesson plans, IEP'S, information on each
child's classroom file, referrals, meal counts, attendance, and other
required paperwork, and submit as required.
11. Attend trainings, meetings, in-service, parent nights as required.
12. Responsible for ensuring developmentally appropriate practices are
implemented at all times for children indoors and outdoors, and children
are SUPERVISED AT ALL TIMES.
13. Have knowledge of Child Abuse Policy and implement as needed. No Corporal
Punishment, total isolation, inappropriate forms of communication
(verbal/non-verbal) or any form of child abuse or neglect will be
permitted within the child care center.
14. Will obtain parent substitute when absent. Teacher Aide will know the
responsibilities when teacher is absent.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
2- 950889
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Teacher Assistant
Supervisor: Teacher
Department: Weld County Division of Human Services' Family Educational Network
Position Supervises: -0-
Working Hours/Days: Hours and days will vary depending on time of year (Year-Round Position)
Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days) , Vacation
Leave (after successful completion of a six month review period) . Retirement Package,
Workmen's Compensation, and Social Security Benefits
Review Period: Twelve month review period. No vacation may be taken during the first six
months of review period. At the end of the sixth month and end of the twelfth month, the
supervisor will conduct a formal evaluation and recommendations for continued employment
will be made to the Executive Director.
Salary: $1,111.86 per month/$6.39 per hour
REFERENCES WILL BE CHECKS
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives the
recommendations of the Interviewing Committee and hires individuals based upon those
recommendations and the reference checks. The Executive Director is the only staff
member within the Division of Human Resources with the authority to hire or fire.
All individuals must be registered for employment with the Employment Services of Weld
County, located at 1551 North 17th Avenue, Greeley, Colorado, prior to being considered
for any position with the Weld County Division of Human Services. Please checks with the
Employment Services Receptionist, or appropriate Employment Technician, at the above
location.
All appointments to positions within the Weld County Division of Human Services will be
made on the basis of merit and fitness, as determined by job-related, competitive
selection procedures that are equally applied to all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan
political purposes and is prohibited from using their official authority for the purpose
of interfering with or affecting the results of an election or nomination for office.
REQUIREMENTS
1. High School Diploma or GED - verification required.
2. Must be Assistant Group Leader Qualified according to the Colorado Rules and Regulations
for Child Care Services.
3. Bilingual (English/Spanish) preferred but not required.
4. Must possess a First Aide Certificate and Adult/Infant CPR Certificate or obtain within
three (3) months of Employment.
5. Must be able to relate to and work with low income and minority people.
6. Must be familiar with and abide by the State Law on Child Abuse.
7. Must have a physical examination within thirty (30) days of employment.
8. Must have current immunization and TB record.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
01/95 -1
950889
REQUIREMENTS: (Continued)
9. Must have a Valid Colorado Driver's License and provide proof of auto insurance.
10. Must work YEAR ROUND and travel to County site.
11. Must present three (3) letters verifying character and suitability to work with young
children.
JOB DUTIES: (Include, but are not limited to the following) :
1. Greet each child upon arrival/departure.
2. Daily planning and execution of all classroom and outdoor activities.
3. Involved with children by providing developmentally appropriate engagement of activities
both indoors and outdoors.
4. Provide for well being, health, and safety of each child enrolled in the center.
5. Supervisor children at all times including bathrooms, playground, bus stop. At no time
shall a child be unsupervised.
6. Provide appropriate meal service and nutrition and health activities.
7. Clean and disinfect classroom and its contents, and keep playground, halls, bathrooms
free of debris, and safe and healthful for children.
8. Assist in the classroom with materials, set up and preparation. Keep classroom and
materials neat and orderly at all times.
9. Assist in parent conferences, home visits, parent meetings, parent nights, and submits
documentation.
10. Attend training workshops, conferences, in-service training as required.
11. Complete accurage paperwork, reports as assigned by supervisor after training.
12. Substitute for teacher in teacher' s absence. Assist in obtaining parent substitute on
ones own absence.
13. Maintain confidentiality of issues as outlined in policies and procedures.
14. Community with teacher, and support staff using a team concept approach.
15. Have knowledge of Child Abuse Policy and implement as needed. No Corporal Punishment,
total isolation, inappropriate forms of communication (verbal/nonverbal) or any form of
child abuse or neglect will be permitted within the child care center.
16. Will implement training in the classroom and with parents. Will follow through on
training plan designed by supervisor.
17. Work with teacher on parent involvement activities as outlined in the Performance
Standards.
18. Implement Head Start Performance Standards, FENWC Policies and Procedures.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
01/95 -2
950889
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Group Leader - TEMPORARY POSITION
Supervisor: Service Coordinator
Department: Weld County Division of Human Services ' Family Educational Network's Migrant
Head Start Program
Position Supervises: 1-2 Teacher Aides, and Volunteers
Working Hours/Days: Monday through Friday - Up to 40 hours per week - MUST BE FLEXIBLE
Fringe Benefits: Workmen's Compensation, and Social Security Benefits
Review Period: Temporary employees are on review for duration of employment and can be
terminated without cause for any reason up to and including elimination of funding.
Salary: $ per hour
REFERENCES WILL BE CHECKS
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services receives the
recommendations of the Interviewing Committee and hires individuals based upon those
recommendations and the reference checks. The Executive Director is the only staff
member within the Division of Human Services with the authority to hire or fire.
All individuals must be registered for employment with the Employment Services of Weld
County, located at 1551 North 17th Avenue, Greeley, Colorado, prior to being considered
for any position with the Weld County Division of Human Services. Please check with the
Employment Services Receptionist, or appropriate Employment Technician, at 353-3800 or
at the above location.
All appointments to positions within the Weld County Division of Human Services will be
made on the basis of merit and fitness, as determined by job-related, competitive,
selection procedures that are equally applied to all qualified applicants.
The Division of Human Services' staff is protected against coercion for partisan
political purposes and is prohibited from using their official authority for the purpose
of interfering with or affecting the results of an election or nomination for office.
REQUIREMENTS
1. Must be Group Leader certified by the Colorado Department of Human Services for
preschool or infant/toddler classrooms.
2. Bilingual (English/Spanish) preferred but not required.
3 . Must participate in pre-service and in-service training.
4. Must past FBI/CBI background check, as well as Department of Social Services Central
Registry check.
5. Must have a physical examination and pass criteria as set forth in the Migrant Head
Start Rules and Regulations within thirty (30) days of employment or be terminated.
Must have current immunization record.
6. Must be able to work with and relate to low-income and minority people.
7. Must be familiar with and abide by the State Law on Child Abuse.
8. Must have a valid Colorado Driver's License and Auto Insurance. Must provide own
transportation as you will be required to travel to county site.
9. Must be able to work FLEXIBLE HOURS AND DAYS.
10. Must possess a First Aide/CPR Certificate or obtain one within thirty (30) days of
employment.
11. Must present three (3) letters verifying character and suitability to work with
children.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
1 950889
JOB DUTIES (Include, but are not limited to the following) :
1. Knowledgeable in implementing Colorado Department of Social Services Rules and
Regulations for Child Care Centers, FENWC's Policies and Procedures.
2. Continue professional growth by staying knowledgeable of early childhood practices
and maintain professional credentials.
3. Follow directives given by supervisor to meet component integration services.
4. Supervise and train classroom teacher assistants and volunteers to ensure appropriate
practices, policies and procedures are followed through.
5. Be able to document performance and submit evaluations of teacher assistants as
required.
6. Complete accurate documentation and other required paperwork, and submit as required.
7. Attend trainings, meetings, in-service, parent nights as required.
8. Responsible for ensuring developmentally appropriate practices are implemented at all
times for children indoors and outdoors, and children are SUPERVISED AT ALL TIMES.
9. Have knowledge of Child Abuse Policy and implement as needed. No Corporal
Punishment, total isolation, inappropriate forms of communication (verbal/non-verbal)
or any form of child abuse or neglect will be permitted within the child care center.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female.
2- 950889
WELD COUNTY DIVISION OF HUMAN SERVICES
POSITION INFORMATION SHEET
Title: Teacher Aide/Bus Aide (Temporary Position)
Supervisor: Teacher
Department: Weld County Division of Human Services' Family Educational Network
of Weld County
Position Supervises: -0-
Working Hours/Days: Hours and days will vary.
Fringe Benefits: Workmen's Compensation and Social Security Benefits
Review Period: Temporary employees are on review for duration of employment and
can be terminated without cause for any reason up to and including elimination
of funding.
Salary: $5.65 per hour
REFERENCES WILL BE CHECKED
HIRING PROCEDURE
The Executive Director of the Weld County Division of Human Services
receives the recommendations of the Interviewing Committee and hires
individuals based upon those recommendations and the reference checks.
The Executive Director is the only staff member within the Division of
Human Services with the authority to hire or fire.
All individuals must be registered for employment with the Employment
Services of Weld County, located at 1551 North 17th Avenue, Greeley,
Colorado, prior to being considered for any position with the Weld County
Division of Human Services. Please check with the Employment Services
Receptionist, or appropriate Employment Technician, at the above location.
All appointments to positions within the Weld County Division of Human
Services will be made on the basis of merit and fitness, as determined by
job-related, competitive selection procedures that are equally applied to
all qualified applicants.
The Division of Human Services' staff is protected against coercion for
partisan political purposes and is prohibited from using their official
authority for the purpose of interfering with or affecting the results of
an election or nomination for office.
REQUIREMENTS
1. High School Diploma or GED - verification required.
2. Must be Assistant Group Leader Qualified according to the Colorado Rules
and Regulations for Child Care Services.
3. Bilingual (English/Spanish) preferred but not required.
4. Must possess a First Aide Certificate and Adult/Infant CPR Certificate or
obtain one within thirty (30) days of employment.
5. Must pass FBI/CBI background check, as well as Department of Social
Services Central Registry check.
6. Must have a physical examination and pass criteria as set forth in the
Migrant Head Start Rules and Regulations within thirty (30) days of
employment or be terminated. Must have current immunization record.
7. Must be able to work with and relate to low-income and minority people.
8. Must be familiar with and abide by the State Law on Child Abuse.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer.
Male/Female.
1. 95O88'1
REQUIREMENTS: (Cont.)
9. Must have a Valid Colorado Driver's License and provide proof of auto
insurance.
10. Must be able to work flexible hours and days.
11. Must present three (3) letters verifying character and suitability to work
with young children.
JOB DUTIES: (Include, but are not limited to the following) :
1. Provide for well being, health, and safety of each child enrolled in the
center.
2. Supervise children at all times including bathrooms, playground, bus stop.
At no time shall a child be unsupervised.
3. Attend training workshops, conferences, in-service training as required.
4. Maintain confidentiality of issues as outlined in policies and procedures.
5. Have knowledge of Child Abuse Policy and implement as needed. No Corporal
Punishment, total isolation, inappropriate forms of communication
(verbal/nonverbal) or any form of child abuse or neglect will be permitted
within the child care center.
6. Aide bus driver on Migrant Head Start routes.
7. Implement Head Start Performance Standards, FENWC Policies and Procedures.
Weld County is an Affirmative Action/Equal Employment Opportunity Employer.
Male/Female. 4/95
2. 950889
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•
950889
AtdneM V
ass ucy6vv.eS
950889
Certification Regarding Lobbying
Certification for Contracts. Grants, Loans.
• and Cooperative Agreementg
The undersigned certifies, to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been
paidyporswi or llobe
paid, by or on behalf of the undersigned,
•
influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension,
continuation, renewal,
amendment, or r oromodifi ation f agreement.y
Federal contract, grant,
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrantt, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a
prerequisite for making or entering into this transaction
imposed by section 1352 , title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than
$10C , 000 for each such failure.
WELD COUNTY BOARD OF COMMISSIONERS
prganization
ti al
• IR AN / 04/24/95
HALALL,, CHAIRMAN
Authorized Signature Title Date
NOTE: If Disclosure Forms are required, please contact:
Division of Discretionary Grants, Aerospace Center, 6th Floor West
370 L'Enfant Promenade, SW, Washington, DC 20447
ATTN: Lynda 3508E39
•
Certification Regardina Debarment. Suspension. and Other
jtesoonsibility Matters - Primary Covered Transactions
By signing and submitting this proposal, the applicant, defined as
the primary participant in accordance with 45 CFR Part 76,
certifies to the best of its knowledge and believe that it and its
principals:
(a) are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal Department or agency;
(b) have not within a 3-year period preceding this
proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving
stolen property;
(c) are not presently indicted or otherwise criminally or
civilly charged by a governmental entity (Federal, State of local)
with commission of any of the offenses enumerated in paragraph (1)
(b) of this certification; and
(d) have not within a 3-year period preceding this
application/proposal had one or more public transactions (Federal,
State, or local) terminated for cause or default.
The inability of a person to provide the certification required
above will not necessarily result in denial of participation in
this covered transaction. If necessary, the prospective
participant shall submit an explanation of why it cannot provide
the certification. The certification or explanation will be
considered in connection with the Department of Health and Human
Services(HHS) determination whether to enter into this
transaction. However, failure of the prospective primary
participant to furnish .a certification or an explanation shall
disqualify such person from participation in this transaction.
The prospective primary participant agrees that by submitting this
proposal, it will include the clause entitled "Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion - Lower Tier Covered Transaction. " provided below
without modification in all lower tier covered transactions and in
all solicitations for lower tier covered transactions.
950889
•
Certification Reaardina Debarment, Suspension. Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transactions
(To Be Supplied to Lower Tire Participants)
By signing and submitting this lower tier proposal, the prospective
lower tier participant, as defined in 45 CFR Part 76, certifies to
the best of its knowledge and belief that it and its principals:
(a) are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or
agency.
(b) where the prospective lower tier participant is
unable to certify to any of the above, such prospective participant
shall attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting
this proposal that it will include this clause entitled
"certification Regarding Debarment, Suspension, Ineligibility, and
Voluntary Exclusion - Lower Tier Covered Transactions. •without
modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
950889
U.S. Department of Health and Human Services
Certification Regarding Drug-Free Workplace Requirements
Grantees Other Than Individuals
By signing and/or submitting this application or grant agreement,the grantee is providing the certification
set out below.
This certification is required by regulations implementing the Drug-Free Workplace Act of 1988,45 CFR Part 76,Subpart
F. The regulations,published in the May 25,1990 Federal Register,require certification by grantees that they will maintain
a thug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed
when the Department of Health and Human Services(HHS)determines to award the grant. If it is later determined that
the grantee knowingly rendered a false certification,or otherwise violates the requirements of the Drug-Free Workplace
Act,HHS,in addition to any other remedies available to the Federal Government,may taken action authorized under the
Drug-Free Workplace Act. False certification or violation of the certification shall be grounds for suspension of payments,
suspension or termination of grants,or governmentwide suspension or debarment.
Workplaces under grants,for grantees other than individuals,need not be identified on the certification. If known,they
may be identified in the grant application. If the grantee does not identify the workplaces at the time of application,or upon
award,if there is no application,the grantee must keep the identity of the workplace(s)on file in its office and make the
information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's
thug-free workplace requirements.
Workplace identifications must include the actual address of buildings(or parts of buildings)or other sites where work
under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State
highway department while in operation,State employees in each local unemployment office,performers in concert halls or
radio studios.)
If the workplace identified to HHS changes during the performance of the grant,the grantee shall inform the agency of
the change(s),if it previously identified the workplaces in question(see above).
Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace
common rule apply to this certification. Grantees'attention is called,in particular,to the following definitions from these
rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21
USC 812)and as further defined by regulation(21 CFR 1308.11 through 1308.15).
"Conviction" means a finding of guilt(including a plea of nolo contendere) or imposition of sentence, or both,by any
judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution,
dispensing,use,or possession of any controlled substance; ( )
"Employee"means the employee of a grantee directly engaged in the performance of work under a grant,including: i
All"direct charge"employees;(ii) all"indirect charge"employees unless their impact or involvement is insignificant to the
performance of the grant;and,(lii) temporary personnel and consultants who are directly engaged in the performance of
work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of
the grantee(e.g.,volunteers,even if used to meet a matching requirement;consultants or independent contractors not on
the grantee's payroll;or employees of subrecipients or subcontractors in covered workplaces).
The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,dispensing,possession or
use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;(2)The grantee's policy of maintaining a drug.free workplace;(3)Any
available drug counseling,rehabilitation,and employee assistance programs;and,(4)The penalties that may be imposed
upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the
grant,the employee will:
(1)Abide by the terms of the statement;and,(2)Notify the employer in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; from an
(e) Notifying the agency in writing,within ten calendar days after receiving notice under subparagraph(d)(2)
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice,
including position title,to every grant officer or other designee on whose grant activity the convicted employee was working,
unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the
identification number(s)of each affected grant;
(Continued on reverse side of this sheet)
950889
HHS—Certification Regarding Drug-Free Workplace Requirements—continued from reverse page
(f) Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted:
(1)Taking appropriate personnel action against such an employee,up to and including termination,consistent with the
requirements of the Rehabilitation Act of 1973,as amended;or, (2)Requiring such employee to participate satisfactorily
in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal,State,or local health,law
enforcement,or other appropriate agency;
(g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs(a),
(b),(c),(d),(e) and(f).
•
950889
Mc4une Inskr-M
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950889
, ,t mEmoRAnDum
VIIV t Board County Commissioners
1 To Dale K.. Hall , Chairman Date Anril 17. 19% 06312i7
COLORADO From Walter J. Speckman, Executive Director, Human Services
subject: Migrant Head Start Continuation Grant
Enclosed for Board approval is the Migrant Head Start Continuation Grant.
PA 23 Basic $1,263,867
PA 23 Disabilities 27,650
PA 20 T/TA 23,002
TOTAL $1,314,519
If you have any questions, please telephone Tere Keller-Amaya at 353-3800,
extension 3342
950889
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