HomeMy WebLinkAbout990950.tiff RESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR 1999 HEAD START
COST OF LIVING INCREASE AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance
for the 1999 Head Start Cost of Living Increase from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Family Educational Network, to the U.S. Department of Health and Human
Services, commencing January 1, 1999, and ending December 31, 1999, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Assistance for Head Start 1999 Cost of
Living Increase from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services,
Family Educational Network of Weld County, to the U.S. Department of Health and Human
Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of April, A.D., 1999, nunc pro tunc January 1, 1999.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, COLORADO
ATTEST: Lu
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E `,
a Dale K. Hall, Chair
Weld County Clerk tot BO:
C� -` 1 -•rbar J. Kirkmeyer, o-Tem
BY: co •40 rt./�,�
Deputy Clerk to the BoStv-IU U �
Geor eg . Baxter
ED S TO FORM: idtii
. . G ile
ounty Attorney t %lc/%
Glenn Vaacf—
990950
��'C' HR0070
„' . MEMORANDUM
IDTO: Weld County Board of County Commissioners
C
FOM: Walt Spkm , Executive Director, DHS
COLORADO DATE. April 28, 1999
SUBJECT: Head Start Cost of Living Allowance, Quality
Improvement and Training and Technical
Assistance Funds
Enclosed for Board approval is a proposal to Region VIII, Department of Health and
Human Services, Head Start Bureau for$68,364.00. The funds will cover a Cost of Living
Increase for Head Start employees of 4.016%.
If you have any questions, please telephone Tere Keller-Amaya at 353-3800; extension
3342.
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. f~"_.. ,1, iI�J.,i
r � DATE SUBMITTED Applicant Ipemi
FEDERAL ASSISTANCE 08CH0019
I. TYRE OF SUBMISSION. 2.DATE RECEIVED BY STATE
Slate ApphWtlon M]enUiler •
application Pteappbcanon 08CH0019
Et Construction 0 Construction
I DATE RECEIVED BY FEDERAL AGENCY Federal identifier
XI Non-Construction p Non-Construction 08CH0019
5. APPLICANT INFORMATION
Legal Name Organizational Unit
Weld County Division of Human Services Family Educational Network of Weld County
Address(give city. county. stare. and tip code! Name and teleonone number of the person to he contacted on matters invoivmg
--155T-North 17th Avenue this application (give area code)
P.O. Box 1805 Walt Speckman, Executive Director
Greeley, Co 80632 (970)353-3800
I. EMPLOYER IDENTIFICATION NUMBER tEIN1: 7. TYPE OF APPLICANT:lamer aoptopnale letter rn box) La
8 4 — 6 0 0 0 8 1 3 A State H Independent Schap Gist.
B County I. State Controlled Institution Of Higher Learning
C. Municipal J Private University
S. TYPE OF APPLICATION:
D Township K. Indian Tribe
0 New ICI Continuation Revision E. Interstate L Individual
F Inbermunicipal M Profit Organization
It Revision.enter appropriate Wtter(s)in Cosies): C O Spoof &District N. Other(Specify)
A Increase Award a Decrease Award C Increase Duration
0 Decrease Duration Other(specrty): S. NAME OF FEDERAL AGENCY:
DHHS/ACF/Region V11 Office. for Children & Famil
IC CATALOG OF FEDERAL DOMESTIC II. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
ASSISTANCE NUMBER: 9 3 • 6 0 0
TITLE: PY99 Head Start COLA, QI , & T & TA
Head Start
12. AREAS AFFECTED BY PROJECT(cities.counties. stales. are.)
Weld County, Colorado
12. PROPOSED PROJECT: II. CONGRESSIONAL DISTRICTS OF
Start Date Ending Date a Appbcant D. Protect
1/1/99 12/31/99
15.ESTIMATED FUNDING: Is.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12312 PROCESS?
a Federal S . 00 XX YES THS PREAPPLICATION,APPLICATION WAS MADE AVAILABLE TO THE
68,364 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
D Applicant S 00
17,092 DATE
C State t .00
D NO C PROGRAM IS NOT COVERED BY E O. 12372
d Local B .00
E OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e Other S 00
t Program income S 00 t7. TTISS�THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
U
q TOTAL = DO Yes It -Yes.' attach an explanation. a No
85,456
Is. TO THE BEST OF MY KNOWLEDGE AND BELIEF.ALL DATA IN THIS APPLICATION➢REAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCEIS AWARDED
a Typed Name of Authorized Representative p Title c Teteonone number
Dale Hall , Chair. Weld County Board of County Commissioners Cg7nj1c6-4n00
d ture of Authorize°Re senta e e Date Signed
01PP 99
wrevious ortio.
Stanoard -pm +24 _. + 68+
P.esc•IOed DY OMB W2
Authorized for Local Reproduction
PART III-BUDGET INFORMATION
SECTION A-BUDGET SUMMARY
Grant Program Estimated Unobligated Funds ICI New or Revised Budget
Function Federal 1
or Activity Catalog No. Federal Non-Federal ' Federal Non-Federal Total
(a) I (b) (c) (d) (e) (fl (g)
I1. PA22 COLA I93.600 '$ $ $24,9211 $6,231 S31,152
2. PA22 QI :93.600 S41,535 S10,384 $51,919
•3. PA 22 T&TA 93.600 1 $1,908! $477 S2,385
__ $0 $0I
15. TOTALS S 'S $683641 $17,092 $85,4561
• SECTION B-BUDGET CATEGORIE'S
i -Grant Program,Function or Activity _ Total
6. Object Class Categories (1) COLA (2) QI (3) TA (4) (5)
a. Personnel $21,227! S30,156 $51,383
b. Fringe Benefits $3,694 S11,379 $15,073
'c. Travel 1 1 SO
'�d. Equipment $0;
'e. Supplies $0
f. Contractual $0
g. Construction 1 SO
h. Other 1 $1,908 $1,908I
r '1
i. Total Direct Charges $0
J. TOTALS $24,921 1 $41,535 $1,908 $0 $68,364
7. Program Income $ S $ $ $
HSC995.WK4
SECTION C-NON-FEDERAL RESOURCES
(a)Grant Program (b)APPLICANT (e)STATE (d)OTHER SOURCES (e)TOTALS
8.COLA $6,230 S6.230.
9.QI S10,384 1
—i— 1 $10,384',
1
10.T&TA $477 5477
11. , 1�
1
12. TOTALS I S17,091 _ S17,091
SECTION D-FORCASTED CASH NEEDS
(Total for 1st Year 1st Quarter i 2nd Quarter I 3rd Quarter 4th Quarter
I
13. Federal j S68364I S22.560: S18.458I $6,836i S20,509
14. Non-Federal - S17,091, $5,640 $4,615I $1,7091 55.127
15. TOTAL 385,455 S28,200'': S23,073 S8,5461 325.637..
SECTION 11-BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
FUTURE FUNDING PERIODS(YEARS)
(a)Grant Program (b)FIRST (c)SECOND I (d)THIRD i (e)FOURTH J
16. COLA 'I S24,921'. S25.918 _ S26,9551 S28.033
17. QI S41,535I S43,196, S44,924, 346,721'
i
18. IT&TA ''. $1,90811 S1,984: $2,064 i $2,146
19.
20. TOTALS S68,364 S71,099i S73,9431 576.900
SECTION F-OTHER BUDGET INFORMATION
(Attach Additional Sheets if Necessary)
HSC995.W K4
• HEAD START
BUDGET NARRATIVE
COLA& QI
T & TA
PA22
The entire COLA allocation of$24,921 is used to give all staff a cost of living adjustment. In
addition, Weld County is using $24,150 of QI funds to add to a total cost of living increase to all
staff. This equates to a total cost of living increase of 4.9522% in total salaries and fringe and
breaks down to a total of 4.016 increase in salaries and the balance of.9363 increase to fringe.
A staff breakdown sheet is included.
The balance of$1'7,385 of QI funds are used for two things. $4,874 is Head Starts portion of
adding a Step 7 on the pay scale for employees that have worked in the program 10 years or
more. This is a 2.5% increase to nine employees this year. The County had added the Step 7 to
their scale for 1999, so this evens out the scales within the County structure.
The balance of$12,511 is Head Starts portion of a roving Service Coordinator. This person will
be used for coverage and special projects.
The additional $1,908 of T & TA funds will be added to our current T & TA budget to increase
our staff professional development area.
The inkind match needed of$17,092 will be provided by additional donated Contractor Services.
REGIONAL PARENT POLICY COUNCIL
MINUTES
April 8, 1999 - Gilcrest Center
Roll: Victoria Kircher (Chairperson), Karen Schmer (Hudson), Paula Amen (Hudson),
Julie Davis (Platteville), Yvonne Benavides (East Memorial), Mary Pierce (Gilcrest) and
Becky Brewer(community representative).
Guests: Tere Keller-Amaya, Melissa Lelm, Beverly Sanchez, and Dixie Hansen.
II. Seating of New Members: None
III. Approval of Agenda: Mary motioned to approve the agenda and Yvonne seconded the
motion. No changes or additions were made and the agenda was approved.
IV. Approval of Minutes: The minutes were read by members and approved as written.
V. Approval of New Hires: An executive meeting was called to review and approve the
new hires to the Program. A new form for new hires was presented at the request of
council members (i.e., listing persons on the interviewing panel,job qualifications and
experience of the applicant). Yvonne motioned to approve the hiring of the new hires list
presented. Paula seconded the motioned and members voted for approval of the following
people: Wendy Quezada, Teacher Aide/Lunch Aide for Dos Rios; Anne McGinnis,
Floating Teacher for the Program; Jeanne Haverty, Teacher Assistant for Dos Rios; Karen
Hansen, Rotating Service Coordinator; Shaye Summers, Service Coordinator for East
Memorial; Stephanie Waggoner, Teacher Aide/Lunch Aide/Transportation for Dos Rios
and Jenny Marschang as Teacher Aide/Lunch Aide for Madison.
VI. Treasure's Report: Becky Brewer read the report to members and Julie motioned to
approve the report as read. Mary seconded and members voted in favor.
VII. OSPRI Report: Health - Dixie Hansen, Health Specialist, presented the report
explaining the findings to the members and answering questions that members had. Paula
motioned to approve the report and Yvonne seconded the motion. Council voted to
approve.
VIII. Old Business:
a) Approve FENWC Policies & Procedures.
HEALTH- Yvonne motioned and Julie seconded to approve the policies and procedures
as presented. Council voted unanimously for approval.
ADMINISTRATION - Paula motioned and Yvonne seconded for approval and members
voted to approve the policies and procedures as presented.
EDUCATION - Yvonne motioned for approval and Julie seconded the motion. The
Specialists confirmed that parents from the standing committees were consulted during
the writing of the policies and procedures for each area. Council voted for approval.
FAMILY PARTNERSHIP/PARENT INVOLVEMENT - Becky motioned and Paula
seconded to approve the policies and procedures for this area with the change of the name
of the Parent Volunteer Appreciation Picnic to the FENWC Family Picnic. Members
voted to approve.
b) Cinco de Mayo Update. Yvonne motioned to replace the current Chairperson of this
committee due to the lack of attendance at the monthly meetings. Mary seconded the
motion. Victoria volunteered to take over this position. Council voted to approve
Victoria as the new chairperson for this committee. An invitation will be sent to the
centers as soon as possible requesting craft items from anyone interested in donating.
Volunteers to help run the FLNWC booth will also be greatly appreciated! The event
will be Saturday, May 1, 1999, at Lincoln Park in Greeley. Policy Council will also be
selling T-shirts and sweatshirts at the Cinco de Mayo booth.
c) Parent/Staff Picnic Activity Update -The picnic will be held on Saturday, June 5, 1999 at
the LaSalle Park. There will be games and prizes for the children totally free.. Becky
motioned to give the committee that is organizing this event authority to make any
reservations for games and/or equipment needed with the majority approval 'within that
committee. The committee will be allocated a budget of$750.00 for this purpose. Paula
seconded the motion and members voted for approval.
d) Date for Policy Council Training - Mary motioned to postpone training until next fall due
to the fact that the program year is coming to an end soon. Paula seconded the motion and
members voted for postponement of additional training at this time.
IX. New Business:
a) Cost of Living Grant - Members were presented with copies of the proposed grant and
Tere went through each section explaining the need and where the money would be used.
Yvonne motioned to approve the application for the grant and Paula seconded the motion.
All questions were addressed and members voted to approve the application,.
b) Reading is Fundamental Project - Information about the project was distributed to
members. 'The project will be considered at the next regular meeting in May.
X. Other: Yvonne motioned to replace the current chairperson for the T-shirt
committee due to lack of attendance at the monthly meetings. Mary seconded the motion.
Becky volunteered to finish up this project since it mostly consists of distributing shirts
and depositing money collected. As treasurer, she is involved with this already. Council
members voted in favor of Becky replacing the current chairperson for this committee.
XI. Mileage Reimbursement:. Mary voted to approve mileage reimbursements that were
presented and Yvonne seconded the motion. Members voted for approval and
reimbursements were paid.
XII. Meeting Adjourned/New Meeting Place and Time: The meeting was adjourned at 8:30
p.m. The next meeting will be Saturday, May 8, 1999 at 10:30 a.m. at the Centennial
Head Start Center in Evans.
Submitted by Becky Brewer, Secretary & Treasurer for the Regional PPC
CONCILIO POLITICO REGIONAL DE LOS PADRES
MINUTA
8 de Abril de 1999
I. Miembros Presentes: Victoria Kircher (Presidenta), Karen Schmer (Hudson), Paula
Amen (Hudson), Julie Davis (Platteville), Yvonne Benavides (East Memorial), Mary
Pierce (Gilcrest), y Becky Brewer (representante de Ia comunidad).
Invitados: 'Tere Keller Amaya,Melissa Lelm, Beverly Sanchez y Dixie Hansen.
II. Asiento de Nuevos Miembros: No hubo nuevos miembros.
III. Aprobacion de la Agenda: Mary mociono aprobar Ia agenda e Yvonne secundo la
mocion. No hubo cambios en la agenda y el Concilio vote,para su aprobacion.
IV. Aprobacion de la Minuta: La minuta fue leida por los miembros y fue aprobada come,
fue escrita.
V. Aprobacion de Nuevas Contrataciones: Se forme, un comite ejecutivo para revisal:y
aprobar las nuevas contrataciones en el Programa. Una nueva forma fue presentada a
peticion del Concilio con informacion relacionada a la experiencia del aplicante, personas
presentes en el panel de entrevistadores, etc. Yvonne mociono aprobar las contrataciones
y Paula secundo la mocion (lista archivada en la oficina principal).
VI. Reporte del Tesorero: Becky Brewer presento el reporte a los miembros. Julie mociono
aprobar el reporte de Ia tesorera y Mary secundo la mocion. El Concilio voto para
aprobar el reporte.
VII. Reporte de la Evaluacion (OSPRI): Salud - Dixie Hansen, Especialista de la Salud,
present() ur reporte explicando los resultados de las evaluaciones de los centros y
respondio algunas preguntas hechas por los miembros del Concilio. Paula mociono
aprobar el reporte e Yvonne secundo la mocion. El Concilio vote para su aprobacion.
VIII. Negocios Anteriores:
a) Aprobacion de las Politicas y Procedimientos del Programa
SALUD - Yvonne hizo una mocion para aprobar las politicas y procedimientos de esta
area y Julie secundo la mocion. Esta fue aprobada por todos los miembros.
ADMINISTRACION - Paula hizo una mocion e Yvonne secundo la motion para aprobar
las politicas y procedimientos de esta area. El Concilio voto para su aprobacion.
EDUCACION - Yvonne hizo una mocion para aprobar las polfticas y procedimientos de
esta area y Julie secundo la mocion. La Especilista de Education dijo que los padres de
este comite fueron incluidos en el proceso de escritura. El Concilio voto para aprobar
estas politicas y procedimientos.
ASOCIACION FAMILIAR/PARTICIPACION DE LOS PADRES - Becky motion()
aprobar las politicas y procedimientos de esta area con el unico cambio en el tftulo del
Dia de Apreciacion a los Voluntarios a Dia de Campo para la Familia de FENWC. Paula
secundo la mocion y el Concilio hizo su aprobacion final.
b) Actualization del Cinco de Mayo - Yvonne hizo una mocion para reemplazar a la
encargada de este comite devido a la falta de participation. Mary secundo esta mocion.
Victoria Kircher ofrecio sus servicios. El Concilio voto en acceptar a Victoria como la
encargada de este proyecto. Una invitation sera enviada a todos los centros pidiendo
proyectos a las personas interesadas. Tambien apreciamos de antemano su participation
en el kiosko que tendremos en el parque Lincoln en Greeley. Este evento sera el dfa lero
de mayo; venderemos camisetas del Programa.
c) Plan para el Dia de Campo para la Familia de FENWC -El dia de campo se Ilevara acabo
el dfa sabad.o, 5 de junio de 1999, en el parque de la ciudad de LaSalle. Tendremos juegos
y premios para los ninos totalmente gratis. Becky hizo una mocion para dar al comite
organizando este evento autorizacion para hacer las reservaciones necesarias. Este comite
fue otorgado un presupuesto de 750.00 dolares para culminar este evento.
d) Fecha para un Dia de Entrenamiento para los Padres del Concilio. Mary propuso en
postergar este proyecto para el proximo ano debido a que el Programa esta a panto de
terminar. Paula secundo esta propuesta, y los miembros decidieron aceptarla.
IX. Nuevos Negocios:
a) Informacio:n Sobre el Costo de Vida-Tere presento a los miembros copias del
presupuesto sobre el costo de villa. Ella explico la necesidad y el use de esta. Yvonne
hizo la mocion para aprobar este presupuesto y Paula secundo la mocion. Luego de
responder algunas preguntas, los miembros aceptaron la mocion.
b) Information sobre un Proyecto de la Lectura Fundamental - Esta information fue
distribuida a los miembros, y el tema se discutira en la siguiente reunion.
X. Otros:
a) Yvonne hizo una mocion para reemplazar a la encargada del Comite de Ventas de
Camisetas debido a la falta de asistencia a las reuniones mensuales. Mary secundo la
mocion. Becky se ofrecio en estar a cargo de este comite ya que como Secretaria del
Concilio ella esta al tanto de to que sucede. Los miembros votaron a favor de esta
propuesta.
XI. Reembolso de las Millas y del Cuidado de Ninos: Mary mociono aprobar los
reembolsos presentados e Yvonne secundo la mocion. Los miembros aceptaron la
mocion, y se hizo entrega de los pagos correspondientes.
XII. Cierre de La Reunion/Fecha y Lugar de la Proxima Reunion: La reunion concluyo a
las 8:30 p.m. La proxima reunion del Concilio sera en el Centro de Centennial el sabado,
dia 8 de mayo de 1999 a las 10:30 a.m.
Entregado por Becky Brewer, SecretarialTesorera del Concilio Regional.
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