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Home My WebLink About962166.tiff REGIONAL LIBRARY SERVICE SYSTEM APPLICATION FOR COUNTY EQUALIZATION GRANT INSTRUCTIONS: Complete this form and return to: COUNTY EQUALIZATION ADMINISTRATION NAME OF COUNTY NAME OF LIBRARY OR AGENCY THAT WILL ADMINISTER Weld PROJECT High Plains Regional Library Service Systen ADDRESS 800 8th Ave . , #341 Greeley , CO 80631 FISCAL AGENT(IF DIFFERENT FROM LIBRARY OR AGENCY ADMINISTERING THE PROJECT) NAME OF PERSON TO CONTACT FOR FURTHER INFORMATION ABOUT THIS PROJECT NAME: Nancy Knepel TELEPHONE NUMBER: 970/356-4357 1. According to the statistical reports of public libraries in We 1 d County, total local library support for FY 95 was$ 2 , 233 , 792 . 2. [ ] I hereby certify that all libraries participating in the County Equalization Grant provide free library service to all residents of the county. 3. [ ] I hereby certify that total local support budgeted for library service in the county is at or above the minimum level mill levy or mill rate equivalency of.5 mills. 4. [(X] I hereby certify that the total local support budgeted for library service in the above name county forFY 96 is $ 2 ,452 , 887 5. If the amount listed in #4 is less than the amount listed in#1, please respond to one of the following questions: a) Is the legal maximum mill levy support for library service being provided in the county even though the actual dollar amount going to libraries is reduced because of a drop in assessed valuation? Yes No b) Other reasons (please specify) LLI/A-k. `C, Chairman, Board of ounty Comnai4sioners AMOUNT OF STATE GRANT $ 13 , 110 . 00 Revised 7/95 �NIc � i V�i 962166 I. PLANNING COMMITTEE XX County Planning Committee consisting of the County Commissioners or designee, and at least one representative from each legally established public library NAME TITLE AFFILIATION Kathy Murphy Director Windsor/Severance Library District Rosalie Martinez Board Member Weld Library District Patricia Ross Board Member Weld Library District Dianna Pennington Board Member Weld Library District Neil Best Board Member Weld Library District Dan Templeton Board Member Weld Library District Michelle Vetting Board Member Weld Library District Nancy Conklin Board Member Weld Library District Suzanne Whiteford Director Dacono Public Library II. PARTICIPATING LIBRARIES NAME LOCATION Ault Public Library Ault Eaton Public Library Eaton Dacono Public Library Dacono Weld Library District, Centennial Park Greeley Weld Library District, Lincoln Park Greeley Weld Library District, Carbon Valley Frederick Platteville Public Library Platteville Ft. Lupton Library Ft. Lupton Windsor/Severance Library District Windsor Glenn A. Jones M.D. Memorial Library Johnstown Hudson Public Library Hudson 2 III: STATEMENT OF NEED DACONO PUBLIC LIBRARY Dacono is a very small rural community, and its residents usually travel to Longmont, Denver, or Boulder for employment. One service the library does provide for these commuters is access to a good supply of current, unabridged books on tape. The library participates in the audio cooperative program sponsored by the High Plains Regional Library Service System, which makes available to isolated towns the latest titles on audiocassette at a fraction of the purchase cost. Truckers and farmers are particularly demanding of this collection in Dacono, and they often wait at the door of the library in anticipation of the new titles as the packages are rotated. Twelve "packages" of audio books are rotated among participants, and added to annually so each library, by the time a package makes a full circuit, receives almost twice as many titles as the prior time it was sent to the community. Every library contributes $500 each year to increase the collection and replace damaged cassettes. Dacono loans its materials freely to any person or library making a request. While walk-in borrowing by non-residents is fairly common, interlibrary loan is not. This is a condition which is of concern to the librarian. Dacono is a Colorado Library Card participant. The automation project is still a priority in Dacono. Library Director Susie Whiteford and staff are nearly finished with the preparation of the shelflist, begun with last year's County Equalization funds. A software program entitled CALICO has been identified as affordable,easy to use, and capable of producing records to be loaded for access through ACLIN. A number of very small libraries will be installing it, or something very much like it, in response to: a. local users' need for efficient utilization of existing collection on site b. recently approved STRATEGIES 2000 c. anticipated STANDARDS FOR PUBLIC LIBRARIES (now in draft format), and d. anticipated requirements for inclusion in State-wide Funding for public libraries program. Purchase price for all appropriate modules of CALICO is approximately $1,000, $692 of which will come from County Equalization funds. WINDSOR-SEVERANCE LIBRARY DISTRICT The Windsor-Severance community has shown extremely strong support for its library, both in usage statistics and the overwhelming majority vote in last year's local library bond issue. The electorate approved the funding for a new facility and an increase in the library's operating budget. The well-planned and managed growth of the library, its collection, and its services will make it a real showcase. While a significant number of WSLD residents commute to their work sites and may use the 3 library in that city, a growing percentage rely on Windsor as both the economic and employment center. The local schools and library factor heavily in what is fast becoming an enviable quality of life. Because the library offers the depth and breadth of collection, users expect of it and the staff services usually associated with larger libraries... and that includes efficient interlibrary loan. The staff is expert in the use of ACLIN, interne, and other on-line tools. Document delivery is provided by fax and courier. WSLD plans to use $1,192 to continue participation in the High Plains Courier, which serves as a link between and among the libraries in Colorado. At present, the library collection is accessed on-site via a Library Corporation Circ/PAC system. The Staff and Board are eager to include the holdings on ACLIN and are awaiting an appropriate grant opportunity to finance the project. Timing has also been a factor; the primary goal of the library for the past several years has been the election and building (along with, of course, maintaining consistently high service levels). Once operations and collection have been transferred to the new facility, including the records on ACLIN will rise in priority. Windsor-Severance Library District is a Colorado Library Card participant. WELD LIBRARY DISTRICT The Weld Library District branches and members have recently completed a long range planning process, incorporating input from staff, residents, and community leaders. Although the final document centered on facilities planning, it was evident that respondents to surveys and participants in focus groups were oftentimes unaware of the services currently provided by libraries with the District. In an effort to maximize cooperation among and between the District and the member libraries and their municipalities, the District staff and Board have met with the city councils in each community. A formal letter of agreement is being required of each library, outlining responsibilities and roles. In addition to that document, another important product of the round of visits is the two-way communication which resulted between the Library District and the City Councils. In almost every case, the council representatives were unaware of the range of services offered by the District, branches, and members. A public relations person is being recruited by the District (32 hours per week), to embark on a campaign to heighten resident's awareness of existing services, and facilitate two-way communication during the District's campaign for growth. All the members and branches of Weld Library District have agreed to spend the majority of their County Equalization grant to fund several of the projects anticipated to come from this new staff member's work. Exact plans are unavailable for actual products; since the ads for the position are just now being placed,the person probably won't be on board until early January. While current staff have some 4 ideas regarding specific outcomes, the community information person will have the greatest responsibility in formulating a plan. Current ideas include brochures, posters, ads in the local newspapers, a video, and information mailed to residents. It is hoped that the new staffer will bring fresh concepts and approaches to the District. This cooperative project is also significant in that it marks one of the first times all the members and branches of the District have pooled grant money for one venture. In the past, they each purchased items or services which were quite willingly shared. This PR campaign and its financing was seen to be of benefit to all, and the cost is to be shared by all. The members voted to budget $7,126 to fund the production of materials in support of the community information campaign. All the WLD branches and members contribute their records to the shared DYNIX database. As that project grows, other databases have been added for all to use, including a locally produced index to the Greeley Tribune, and a link to other regional libraries. The librarians all recognize the importance and efficiency of shared knowledge, and will use the remainder of the County Equalization grant to purchase and mount other information on that network. The exact title or titles have not yet been determined by the group, but they will complete the task before March 1, 1997. Preliminary guidelines include the purchase of full text access, probably information based rather than fiction or leisure, and it will not be game or entertainment oriented. SIRS is at this point the front runner. Again, this cooperative purchase is a show of planned,joint activity, where the money is being used to its greatest advantage, with territoriality taking a back seat. The Weld Library District is a Colorado Library Card participant. All three entities are working toward shared resources and expertise, for the benefit of their patrons and all library users in the county. People will have expanded access to existing collections and acquired information. And the path to enhanced cooperation has been cleared, which has the potential to further enhance user services. 5 IV. GOAL: To improve the quality or accessibility of the established county-wide service. OBJECTIVES ACTIVITIES 1. make interlibrary loan more efficient 1. contract with the High Plains and decrease turn-around time on patron Regional Library Service System for requests courier service 2. give patrons more and enhanced access 2. a. purchase access to full text information to information b. mount data base on shared DYNIX computer 3. inform Weld County residents of services 3. a. develop a PR plan available from WLD libraries b. produce a variety of PR pieces, including(possibly)a video,brochures, posters, and media ads 4. give patrons access to unabridged books 4. continue participation in audio cooperative on tape 5. maximize patron's access to existing 5. complete automation project collection IV. EVALUATION 1. records will be kept on the number of pieces sent and received via courier 2. receipts will be kept for all expenditures 3. statistics will be kept, as much as are collected by the software and equipment, for number of accesses to newly acquired full text data bases 4. copies of PR plan and all products developed with County Equalization funds will be kept on file 5. circulation statistics will be maintained for audio book collection 6. progress log will be kept for Dacono automated circ/pac project 7. annecdotal information will be collected by each library 8. evaluation of PR staff member will be closely tied to the effectiveness of products 6 V. BUDGET Category FY97 County Equalization Budget FY96 Local Budget Salaries/Benefits $1,335,997 Books and Library Materials $3,600 $ 326,955 $3,600 Weld Library District CD-ROM or on-line access AV Materials $ 500 $ 42,210 $ 500 Dacono books on tape co-op participation Equipment $ 84,530 Operating Costs $9,010 $ 551,013 $1,192 Windsor-Severance annual courier fees $7,126 Weld Library District PR campaign $ 692 Dacono purchase of CALICO software Other $ 112,182 $10,830 Hudson building fund $5,000 Platteville archives $5,300 Ault capital outlay $91,052 Weld District capital improvements Total $13,110 $2,452,887 7 Hello