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Home My WebLink About992237.tiff BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 37 motor graders responsible for the upkeep of all gravel roads in Weld County (approximately 2,100 miles), clearing debris from borrow pits to eliminate obstruction of drainage of water from county rights-of-way; blade patches roads; and snow removal. migammilmiiiiggcommENqg tESOUi C 3 L�4ST FYriiiiiiitOmENnyugioNextErigg BENExtfrok Personnel Services $ 1,271,043 $ 1,317,561 $ 1,317,561 $ 1,317,561 Supplies 56,653 200,255 200,255 200,255 Purchased Services 794,579 639,220 640,220 640,220 Fixed Charges 173,109 176,000 176,000 176,000 Contra Expense -1,161 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,294,223 $ 2,333,036 $ 2,334,036 $ 2,334,036 Revenue 0 0 0 0 Net County Cost $ 2,294,223 $ 2,333,036 $ 2,334,036 $ 2,334,036 Budget Positions 35 35 35 35 SUMMARY OF CHANGES: Repair and Maintenance of Buildings was increased by $1,000 to include the Buildings and Grounds charges for the Johnstown Shop. No other changes. OBJECTIVES: Maintain road traffic safely to the best of our ability, given the funds available. 196 992237 MOTOR GRADER (CONTINUED) 2000-32200 WORKLOAD ACTUAL': STtMAI 1 PF OJEtIEC> Grading gravel roads, snow 2587.91 2587.91 2587.91 removal Preparing roads for stabilization 18 18 18 Snow removal and asphalt roads 700 Miles 700 Miles 700 Miles FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 197 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-37300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Constructs approximately 20 small new bridges each year. 3 ::: M.:1'.:ACTUALM; BUDGETED niSUDGETEDM MREQUESTECVRECOMMEND RESOURCES I.ASI EY CURRENT FY # NEXT, NEXT FY Personnel Services $ 701,904 $ 717,368 $ 717,368 $ 717,368 Supplies 555,206 587,634 587,634 587,634 Purchased Services 417,183 195,969 194,969 194,969 Fixed Charges 17,346 32,000 32,000 32,000 Contra Expense -639 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,691,000 $ 1,532,971 $ 1,531,971 $ 1,531,971 Revenue 0 0 0 0 Net County Cost $ 1,691,000 $ 1,532,971 $ 1,531,971 $ 1,531,971 Budget Positions 17 17 16 16 SUMMARY OF CHANGES: Repair and Maintenance of Buildings was eliminated and monies transferred to Administration because the Bridge Division is now located at the new Public Works Service Center in Greeley. The budgeted positions decreased to 16 because one position was moved from the Bridge Division to Engineering mid-year. OBJECTIVES: 1) Rebuild the old,deteriorated bridges;2)Repairthe bridges and culverts so that the general public can travel safely over them; 3) Perform miscellaneous projects for the public works department; and 4) Assist with snow removal on the county road system. 198 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 t±4'ORKL SAD ACTUAL ESTIMATES t RC JECTEL Barrow Ditch Cleaning 86 96 96 New Bridges 9 9 9 Repair on Bridges 69 76 76 Culverts (New and repaired) 257 282 282 (15" and larger) Special Jobs 46 51 51 Trees 114 125 125 Culverts Cleaned 24 27 27 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 199 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400 DEPARTMENT DESCRIPTION: Performs administrative and supervisory work to assure the fabrication, installation, and maintenance of traffic control devices in the county; uses pavement markings as an effective method of conveying regulatory or warning information; barricades, hazards created by construction, maintenance activities, and emergency situations; cleans and maintains culverts in the north portion of the county. ACTUALpilioppogrwoRE iU S R CL M [END RESOD tGES.........................Okiltnremi: CURRENT t=Y ; JoieNetrifywo ENNExtwom Personnel Services $ 522,982 $ 543,431 $ 543,431 $ 543,431 Supplies 228,840 232,730 254,074 254,074 Purchased Services 293,609 254,416 235,416 235,416 Fixed Charges 0 4,000 4,000 4,000 Contra Expense -1,167 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,044,264 $ 1,034,577 $ 1,036,921 $ 1,036,921 Revenue 0 0 0 0 Net County Cost $ 1,044,264 $ 1,034,577 $ 1,036,921 $ 1,036,921 Budget Positions 13 13 13 13 SUMMARY OF CHANGES: Inventory supplies increased by $21,344 due to paint and beads needed for additional edge-line striping on all Weld County asphalt roads, except in subdivisions, on a bi-annual basis. An amount of$1,000 in Repair and Maintenance of Buildingswas transferred to Administration because the operations of the Johnstown Shop are now located at the new Public Works Service Center in Greeley. Repair and Maintenance was decreased by$18,000 based on actual usage for 1998. Other Operating Supplies was decreased by$20,000 because of a decline in usage since 1997. No other changes. OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges,along with responding to the culverts, cattle guards,and potholes on both asphalt and gravel roads; and 2) Assist with the plowing of snow and cindering of county roads. 200 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 Miles Striping or Paint 1,140 1,490 1,490 Asphalt Patch and Overlay (tons) 115,778.05 75,000 75,000 New Signs/New Installed Signs 6,274 6,274 6,274 Cattle Guard - New and Repaired 8 8 8 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 201 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Puhlir Works -- 2nno-a7500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. A+ 1"U�1L BUDGETED REQUESTED RECOMMENF RESgU +~E AST F'IF.__ GURF hIT FY :., F..EX..:FN' Personnel Services $ 660,883 $ 502,250 $ 687,250 $ 687,250 Supplies 2,005,207 1,876,028 1,982,525 1,982,525 Purchased Services 3,002,217 3,023,681 2,277,334 2,277,334 Fixed Charges 791 1,308,500 311,500 311,500 Capital 7,161 0 0 0 Gross County Cost $ 5,676,259 $ 6,710,459 $ 5,258,609 $ 5,258,609 Revenue 0 0 0 0 Net County Cost $ 7,569,057 $ 6,710,459 $ 5,258,609 $ 5,258,609 Budget Positions SUMMARY OF CHANGES: Personnel Services increased$185,000 in order to match historical usage of hourly employees forthe year2000. Road Construction Supplies increased by$106,497 due to the increased cost of asphalt. Contract Payments decreased by $1,071,347 because monies for contract trucking were transferred to the Trucking Division. Without the transfer of the trucking contract Contract Payments would be up$400,503, plus Engineering in General Fund has $204,900 for engineering costs previously funded in this budget. For a total increase in this area of$605,403. Other Professional Services increased$75,000 fora transportation study(review and more detailed delineation of roadway classifications). Grants and Donations includes monies for Bridges #13/24A and #27/58A. OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 202 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 ORKLOAt ACTUAL ESTIMAT t l ROJECTED Miles Road Rehab: Chip/Seal, 160 215 215 Slurry Seal and Crack Fill Contracts Miles Overlaid 24 19 20 Bridge Contracts 1 2 2 Miles Road Reconstruction 18 5 5 Miles Road Stabilization 8.5 0 0 Miles Road Re-Stabilized 15 15 15 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The 2000 Construction Plan is consistent with the amounts in this budget. BOARD ACTION: 203 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-39600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL. BUDGETED REQUESTED RECOMl END lii$00Ftj. L 1ST lY_. . CURE--NT FY NEXT FY f-Ex7':EY Personnel Services $ 430,029 $ 443,368 $ 443,368 $ 443,368 Supplies 226,482 88,203 100,000 100,000 Purchased Services 438,574 275,936 274,936 274,936 Fixed Charges 193,798 2,000 2,000 2,000 Machinery/Equip Rent 0 140,100 168,725 168,725 Contra Expense -672 0 0 0 Capital 701,812 0 0 0 Gross County Cost $ 1,990,023 $ 949,607 $ 989,029 $ 989,029 Revenue 0 0 0 0 Net County Cost $ 1,990,023 $ 949,607 $ 989,029 $ 989,029 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Other Operating Supplies was increased try$6,400 based on actual usage for 1997 and 1998. Monies from Repair and Maintenance of Buildings were transferred to Administration since all divisions are centrally located at the new Public Works Service Center in Greeley. Machinery and Equipment Rental increased by $28,625 in order to pay off the lease agreement for the hydraulic excavator and two 30-ton trucks that are presently being rented. Road Construction Supplies was increased by$5,397 based on an increased usage for 1998. No other changes. OBJECTIVES: Maintain an adequate supply of gravel for all departments within the public works department including the need for gravel on roads throughout the county and for major upgrades on county roads. Help clear the roads of snow in the winter months. 204 MINING (CONTINUED) 2000-32600 ilai!IiiiiitSWORALOADNIENEMACTUAL : ESTIMATED PROJECTED Crushed Gravel - Tons 615,000 615,000 615,000 Screened Gravel - Tons 26,000 30,000 30,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 205 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBI IC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202,CRS, 1973, 50%of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED tteoue TED RECOMMEND RESOU ICES ;;LAST Ft ; CURRENT FY . iii4,'!,NEXIretNiiii..ifin,:!it.lex.r.wimm Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 526,430 549,660 489,620 489,620 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 526,430 $ 549,660 $ 489,620 $ 489,620 Revenue 0 0 0 0 Net County Cost $ 526,430 $ 549,660 $ 489,620 $ 489,620 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget is based upon the final assessed value of the municipalities with the 2000 mill levy applied. OBJECTIVES: n/a WORKLOAD ACTUAL r'; ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement. BOARD ACTION: 206 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL. BUDGETED REQUESTED RECOM END RESOUtCES LAST FY =CURRENTFY NE TFY _., NEXT:F? Personnel Services $ 0 $ 0 $ 177,462 $ 177,462 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 177,462 $ 177,462 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 177,462 $ 177,462 Budget Positions — — _ -- SUMMARY OF CHANGES: Budget includes a 4% salary adjustment for 2000, plus anticipated increases in the health and disability insurance plans. OBJECTIVES: n/a WORKLOAD ACTUAL ES7'ENIATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 207 Aa:r) Wilk COLORADO 208 SOCIAL SERVICES FUND SOCIAL SERVICES Revenue Changes 0 N L. 0 vk Amb;rdj§,`�Ethpiti his iii n° r pi v 9 $8,000,000 co ri *Ili, _co to ill 2000 CO oi $6,000,000 Cr `E` r 0 1999 111=°, NI. III $4,000,000ifil $2,000,000I J I $o Ai :Al J Property taxes Fund Balance Federal/State 2000 Revenue TOTAL: $12,806,009 (1999: $13,181,098) Property taxes c3; p a $3,163,848 24.7% y Federal/State $7,869,700 61 .5% Fund Balance $1 ,772,461 13.8% 209 it e a o 0 o re o $ No CO 0 N O o e O : Cl? A a 0�0 N „ o N '00 0 w w c a a �"� N 0) CI) „y e F g w o CI) co - 1 E ww o e -is n HImo)Il•I w I afilli in PM 00 .datirr Con 1::$ IVO Wel 11.4 et : r:. CD ill NO .411 H N cr a N N F O 6 O op O W O CD N 1- El ® 1 W rn i miscellaneous k ,r MCI [ lim fraud H ro a o N m aid to needy disabled U 0) bA ■ rn iv-d administration day care VI -izs N _,,,I old age pension ._ rn w ;,d e.. general assistance et b m s4 V administration C p, m k k lama W rn = m rn i leap : U C medicaid N m =s Ewl `W. foster care id in T�//�� p rn ■ placement alternitive care N IIIMEMIl ;- a)a)a) k § § §. w a)rn aMillIIN g I I g U 0 0 0 0 0 0 0 210 as U) a) U a a) cn z N O Ca H U) A •� . 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Ii dd°1 , a , j 1 iiiiik r a 0 N 0 000 COD 'ct0' CVO r 211 0 00000000000 0 00000000000 0 000000o0do oo /- oO o0N y o u) LIJZ CO- D 0((l O O>(V N 0)Cl o2 m rnor OD . mo o 0 vi (d i. . - N0 U W CC 0 00000000000 0 00000000000 6 O o 0 o o o G o 0 o W 00000000 00 r O0 N �0 D 0 - O ' y ' N1NO ONC0 O O W r 0) 0 CO W O N d C 6W IC r K O o 0 0 0 0 0 0 0 0 0 0 N O o 0 0 0 0 0 0 0 0 of 0 0 N o r 0 COO O N O I- C) 0 0(p 6 IC st 0) N I- 0/ W CO r r CO 1` weO (O (O OO) 0O C) (O co' m W_ COZ W W U > 7 W 0 N O o d' N Q Ei H c W 7 GO D C 0 Z J Z W co• W z LL R' W N F- J f U Y F K > K W W d 2ZW 0J 1- cr R' 2M Ka F- 0_ W W W W U DNW 0E ill- HHHHHH JJ o Wx Z d' Z Z ¢¢Z Z¢ Z Z Z < Q UQ � Zwwga gKKga qag 00 < NO cc cc OC90 C7 C7 UU F- F- re 0~ N 00, 0000000 c) (o vv vv v TrW U (n N CO n M M CON Ca < :Trvvvvv vvvv f 7 Z ZZ 0 N N O O O O N O O 0 r r r r N Orr N r 7 IX N N N N N N N CO N N N Q O O O /t v V V V 4 0 U Q O o 0 0 . 000 . 0 . Z o 0 0 0 0 0 0 0 0 0 U- W N N N N N N N N N N 212 000000 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000000000000000 . . . . . . . . . . . . . . . . . . . �n 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) z v000 (n00000000000010000u� l00 i[) OIL OOO id OOOO NOO m N N NW NN (O CO NNrth 0) CO et OD N CO LOO 0 N c 2 u- N N O O W K 0000000000000000000000 00000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . . . . . . . . . . . . . . . . . . . . . N O o 0 0 0 0 0 0 0 CO O O O O O O O O O O N • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O) V O O O N O 0 0 0 0 0 0 0 0 0 0 0 (O O O O N 0 to O N O r 0 0 0 L0 0 Y)O O to O O O) N N N ui CO OW N � O N ' Nar NM 00) O O N ODLs �- � •N- NO W fX 0 0 0 0 0 0 0 0 0 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . . . . . . . . . . . . . . . . . . . . . N O O O O O O O O O M O 0 0 0 0 0 0 0 0 0 of - O 0 0 co 0 0 0 0 0 0 0 O O 0) ✓ 00 0 000000 0 (O 000.. I- ) O N O N O O N 0 0 V W N LLS w O W m N .- COV. r COOO) c (O COCO 0 O) o N c N j 3 CO I- LL 5 W z W W U a XO w W o m O N are U Q O 2 o 2 3 w LU 0 CCZZ ItZ J 0 al LL Z J 0 !n > W W U W Lu Z w ZW teo F K N O Z ZWzKCCa0 m w '' LL 2 z ¢ LL CO H N (D �. W N N z co dN J ONigXa Q2FH W z o z a a CO g. W N ¢ Qz aWWHOJJNO WZce Jz ZVVQLLLi, ro co LL O U Q CI U J 0. 2aoZ ❑ l oOQ ¢7ZW ? OJ21- WZJF W1 ° I- oLLF-< U Z > m -, zo0g < OOw # Z o U) O LO N O o 0 0 0 U1 0 Li-) 0 0 U0 0 uO 0 0 N 1• '-- '- N N M 0 UO (O O (O 1� N. W e- r r r N 0 r Zr N N N N N N N N N N N N N N N NNN CO N CO D O v a v v v a v v v v v v v v v v v e v v v 0 0 0 Co z 000000000000000000000 M LL N N N N N N N N N N N N N N N N N N N N N 213 SOCIAL SERVICES FUND Property Fund Total County Comparisons Tax Balance Share 1999 Budget $ 3,163,848 $ 1,000,000 $ 4,163,848 2000 Budget $ 3,163,848 $ 1,252,050 $ 4,415,898 Dollar Change $ 0 $ 252,050 $ 252,050 The total 2000 Social Services budget is$12,285,598. The program is funded with a fund balance amount of$1,252,050,property tax of$3,163,848,and state and federal funds of$7,869,700. Total budget is down $395,500, but the local share, due to maintenance of effort, is up $252,050. The State will be implementing a new accounting system during 1999 called CFMS. It should provide better monthly financial data for budgeting purposes. Due to Random Moment Sampling and close out procedures it is difficult to project revenue. The department will carefully monitor expenditures and revenue in an effort to obtain maximum reimbursement. The Social Services Department will experience significant change in the next few years as the State replaces computer systems for the various programs. It will affect the manner in which services are delivered to the clients and work routine of staff. In addition to software changes, the State is in the process of replacing the department's personal computers. The majority of remodeling costs should be incurred during 1999. Some minor costs may be charged to the 2000 budget. Personnel and employee benefit expenditures make up the majority of administrative costs. No significant changes are anticipated. Child Welfare cases have increased in complexity and the amount of paperwork associated with meeting State standards. The department will continue recruiting efforts for family foster homes. The retention of homes is difficult with the competition from child placement agencies that pay much higher monthly rates. Child Support collections are anticipated to grow at a moderate rate during 2000. Improved enforcement tools include revocation of professional licenses and data matching with financial institutions. National data banks containing information about new hires and court cases should improve the ability of counties to track cases across state lines. The incentive structure will be changing during 2000. It is difficult to predict the impact this change will have on revenue. The level of clients for the TANF program should remain stable for2000. The department continues to assist clients in working through barriers such as housing, transportation, medical, mental health, and day care. Changes in rules for HCBS will result in more households qualifying for in-home assistance to reduce the number of nursing home cases. Locally the number of beds for nursing homes and assisted living have grown over the last few years. As a result the number of applications for care is increasing. Some minor cost of living adjustments may be effective in areas such as Old Age Pension. Day care cases should increase moderately during 2000 as providers refer more clients to the program. 214 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2000 FEDERAL AND STATE COUNTY TOTAL Regular Administration $6,000,000 $-754,585 $5,245,415 Employment First 0 150,000 150,000 Medicaid Transportation 15,000 0 15,000 Case Services 0 60,000 60,000 Medical Exams 0 7,500 7,500 Fraud 0 80,000 80,000 Child Support Administration 824,100 405,900 1,230,000 Food Stamps 0 -50,000 -50,000 Staff Development 0 5,000 5,000 TANF Administration 0 1,200,000 1,200,000 TANF Program 0 1,485,083 1,485,083 Aid to the Needy Disabled 0 110,000 110,000 Day Care 0 550,000 550,000 Old Age Pension 0 35,000 35,000 Child Welfare 0 900,000 900,000 Core Services 900,000 100,000 1,000,000 LEAP 85,600 0 85,600 General Assistance 0 132,000 132,000 Housing Grants 45,000 0 45,000 Sub-Total $7,869,700 $4,415,898 $12,285,598 Federal/State Reimbursement $7,869,700 County Property Tax 3,163,848 Fund Balance 1,252,050 Total Revenue $12,285,598 NOTE: Due to Electronic Benefit Transfer some of the budget units above do not reflect the State and Federal share of the program. Also, some units do not show the revenue since it is posted to Regular Administration. 215 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payments Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs for these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X Day Care X General Assistance* Optional Optional * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by state law. However, local government have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X Youth Services - Casework Services X Administration: Costs associated with administration include compensation for caseworkers, technicians, and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than the allocation are generally reimbursed through surplus distribution. 216 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Regular Administration -- 2100-42110 DEPARTMENT DESCRIPTION: Administration of social services and assistance payment programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation which limits the reimbursement for administrative expenditures. fits UAL UDG TE REC''oesiteta isktommota Personnel Services $ 4,878,067 $ 4,970,415 $ 3,770,415 $ 3,770,415 Supplies 233,043 175,000 175,000 175,000 Purchased Services 828,345 825,000 825,000 825,000 Fixed Charges 404,940 325,000 325,000 325,000 Contra Expense -6,663 0 0 0 Capital 323,359 900,000 150,000 150,000 Gross County Cost $ 6,661,091 $ 7,195,415 $ 5,245,415 $ 5,245,415 Revenue 9,143,641 10,930,398 9,163,848 9,163,848 Net County Cost $ -2,482,550 $ -3,734,983 $ -3,918,433 $ -3,918,433 Budget Positions 121.0 127.25 127.5 127.5 SUMMARY OF CHANGES: No significant changes are anticipated for this budget unit for 2000. It is difficult to predict State revenue for administration due to RMS and close out methods employed by the State. The department will carefully monitor expenditures and revenue in an effort to obtain the maximum reimbursement on administrative costs. Some minor costs for the remodel of the main building might be charged to the 2000 budget; however, the majority of the costs will be charged to the 1999 budget. The budget position count above does not include four Human Service staff that are part of the TANF program. OBJECTIVES: Administer federal, state, and county public assistance and social services programs. Staff provides child protection, adult protection and youth services. In addition, administrative support and eligibility determination for public assistance is accomplished by regular administrative staff. 217 SOCIAL SERVICES REGULAR ADMINISTRATION (CONTINUED) 2100-42110 WORKLOA ACTUAL ESTIMATED PROJECTED N/A N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval BOARD ACTION: 218 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Fmpinyment First -- 2100 - 42115 DEPARTMENT DESCRIPTION: Program which requires food stamp clients to be actively looking for employment. This program is administered by the Weld Human Services Department. ACTUAL BUDGETED REQUESTED RECOMMEND ;;RESOURCES t ST FY URREI T FY NEXT FYiN!.!1!!!!iiiti*thilli Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 125,183 150,000 150,000 150,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 125,183 $ 150,000 $ 150,000 $ 150,000 Revenue 4,704 0 0 0 Net County Cost $ 120,479 $ 150,000 $ 150,000 $ 150,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This program will remain stable for calendar year 2000. No significant changes are anticipated. The revenue for this program is posted to Administration. OBJECTIVES: The federal government requires that clients who receive food stamps be actively involved in a job search program. Clients on TANF with children under age seven are not required to participate. Other clients who do not have to participate are those already involved in a job search program, such as Unemployment Insurance. WORKLOAD ACTUAL ESSTIMA'1'ED PROJECTED ' Number of households (Avg.) 2,500 2,500 2,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 219 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 2100-42120 DEPARTMENT DESCRIPTION: Purchase of transportation for categorical recipients to reach medical resources. AC'Tt, AL BUDGETED REQUES" E1 RI COMM ND RESOURCES SST Fl( CURRENT Y NEXT F? NE T. Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 7,716 15,000 15,000 15,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 7,716 $ 15,000 $ 15,000 $ 15,000 Revenue 0 15,000 15,000 15,000 Net County Cost $ 7,716 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This program should remain stable for calendar year 2000. No significant changes are anticipated. OBJECTIVES: Provide transportation to obtain medical care for Medicaid recipients and for foster care children. Usually paid in the form of mileage reimbursement to recipients, volunteers, and caretakers. WORKLOAD ACTUAL ESTIMATED PROJECTED Average assisted per month 10 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 220 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Case Services -- 2100-42125 DEPARTMENT DESCRIPTION: Provides travel and miscellaneous costs for foster care children. ACTUALE m'SUDGETEDm P4EQUESTEDg RECOMMEND RESOURCES LAST CURRENT`EY......... IniiNeXtifYgn Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 31,409 0 60,000 60,000 Fixed Charges 20,675 0 0 0 Capital 0 0 0 0 Gross County Cost $ 52,084 $ 0 $ 60,000 $ 60,000 Revenue 0 0 0 0 Net County Cost $ 52,084 $ 0 $ 60,000 $ 60,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated for 2000. Expenditures flow through this budget unit and the revenue is posted to administration due to the structure of the State accounting system. OBJECTIVES: Case Service expenditures are for miscellaneous costs and travel associated with children in foster care. In addition, the department will use case services to arrange for transportation of"run-away"children to return them to their parents or relatives located in another state. WORKLOADI:R!!!!!!!!!!!!@.Yi! niPACIUS0 gqRSTIMATEOWL PROJECTED Average Payments Per Month 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 221 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medical Exams -- 2100-42135 DEPARTMENT DESCRIPTION: Provides funding for client medical exams required for program eligibility. ACTUAL = BUDGt TED REQUESTED RECOMMEND 'RESOURCES LAST PY CURRENT TRY NEXT F? .. , `NEXT T=Y . <' Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 5,010 0 7,500 7,500 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 5,010 $ 0 $ 7,500 $ 7,500 Revenue 0 0 0 0 Net County Cost $ 5,010 $ 0 $ 7,500 $ 7,500 Budget Positions -- -- -- _ SUMMARY OF CHANGES: No significant changes are anticipated for 2000. The expenditures are reported underthis budget unit and the revenue is included as part of the administrative budget. OBJECTIVES: Provides for medical exams to establish eligibility for nursing home care and/or Medicaid. Every six months cases are examined to determine if the client is still eligible. WORKLOADMOR'HinN MaTiACTUALIMO ini,EESTIMATEDINPROJECTED Medical Exams Per month 35 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 222 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Fraud -- 2100-42140 DEPARTMENT DESCRIPTION: This program investigates welfare and food stamp fraud. mACTUALREN gROUDGETEDMRECILIESTEOZiiiftECOMMENDU inikaothitiegli linUitiliiiiPCURRENT EY NEXT FY iiititti111111 Personnel Services $ 15,398 $ 0 $ 78,000 $ 78,000 Supplies 0 0 0 0 Purchased Services 1,081 0 2,000 2,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 16,479 $ 0 $ 80,000 $ 80,000 Revenue 0 0 0 0 Net County Cost $ 16,479 $ 0 $ 80,000 $ 80,000 Budget Positions --- --_ --- --- SUMMARY OF CHANGES: No significant changes are anticipated for 2000. A portion of the expenditures flow through this program but the revenue is posted to administration. OBJECTIVES: The purpose of this unit is to detect fraud in the TANF, Day Care, and Food Stamp Programs. Most referrals come from the general public. Efforts made by this unit reduce the number of cases and reduce participation in the programs. Serious violations are referred to the District Attorney's Office for prosecution. WORKLOAt? ACTUAL ES.TIMATEI PROJECTED Cases Reviewed Annually 2,800 2,800 2,800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 223 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: IV-D Administration -- 2100-47200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTE.. RECOMMENO RE$(7Ut ' E,S LAS' FY ._.....:CURRENtei NEXfi.FY NEXT FY Personnel Services $ 764,227 $ 800,000 $ 900,300 $ 900,000 Supplies 5,977 10,000 10,000 10,000 Purchased Services 145,111 250,000 250,000 250,000 Fixed Charges 30,969 30,000 30,000 30,000 Contra Expense -28,603 0 0 0 Capital 0 40,000 40,000 40,000 Gross County Cost $ 917,681 $ 1,130,000 $ 1,230,000 $ 1,230,000 Revenue 589,583 757,100 824,100 824,100 Net County Cost $ 328,098 $ 372,900 $ 405,900 $ 405,900 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: No significant changes are anticipated for 2000. Improved location methods and enforcement remedies should result in additional collections. The incentive allocation method is being changed. It is difficult to determine how incentive revenue will be affected. OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 224 SOCIAL SERVICES IV-D ADMINISTRATION (CONTINUED) 2100-42200 m w ACTUAL E CIM r 1ii$1,$.1PROJECTEME Averaae onen cases 8,500 ' 500 • 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 225 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Food Stamps -- 2100-42250 DEPARTMENT DESCRIPTION: This department was used to record food stamp recoveries. ---------------- ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FYI!' NEXT FY NEXTFV Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 0 0 0 0 Contra Expense 49,884 0 -50,000 -50,000 Capital 0 0 0 0 Gross County Cost $ 49,884 $ 0 $ -50,000 $ -50,000 Revenue 0 0 0 0 Net County Cost $ 49,884 $ 0 $ -50,000 $ -50,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program expenditures for food stamps are reported through Electronic Benefit Transfer. The contra expenditures in this budget summary are for recoveries made in the food stamp program. No significant changes are anticipated for 2000. OBJECTIVES: N/A WC RKLOAD.....................................................................MRSACTOMOSS. Mi.diEStiltitAittl..i.ki it PROJECTED Average Households 3,600 3,600 3,600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 226 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Staff Development-- 2100-42260 DEPARTMENT DESCRIPTION: Training programs for staff assigned to child protection and youth in conflict. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST F CURRENTEY NEXT.' NEXT.F'Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,929 0 5,000 5,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,929 $ 0 $ 5,000 $ 5,000 Revenue 1,813 0 0 0 Net County Cost $ 116 $ 0 $ 5,000 $ 5,000 Budget Positions -- -- -- __ SUMMARY OF CHANGES: No significant changes are anticipated for 2000. The expenditures are reported through this budget unit and the revenue is posted to administration. OBJECTIVES: Monies spent on staff development are designed to improve an employee's ability to perform his duties. Group and single training can be provided through this program. The training sessions are usually conducted during the normal workday. Reimbursements range from 80% to 100% depending on the type of training. illiiiiiiiWORKLOAD ACTUAL ESTIMATED PROJECTED Number of seminars attended 90 90 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 227 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: TANF -- 2100-42300 DEPARTMENT DESCRIPTION: This department is used to record administrative expenditures for TANF. ACTUAL BUDGETED REQUESTED RECO MEND? .iliMMRESOUROESg.m.uiiLAST FY CURRENTPYNXTFY IEXT.: Personnel Services $ 0 $ 0 $ 1,200,000 $ 1,200,000 Supplies 1,323 0 0 0 Purchased Services 247 0 0 0 Fixed Charges 400 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,970 $ 0 $ 1,200,000 $ 1,200,000 Revenue 476,810 0 0 0 Net County Cost $ -474,840 $ 0 $ 1,200,000 $ 1,200,000 Budget Positions 2 0 0 0 SUMMARY OF CHANGES: This budget unit reflects administrative costs only. Program costs are reflected in budget unit 2100-42365 TANF. Revenue is recorded also in the TANF program and not under this budget unit. OBJECTIVES: Expenditures are used for the administration of the TANF program. • Wt RKLOAD ACTUAL ESTIMATEt PROJECTED Average Caseload 525 525 525 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 228 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAI SERVICES Temporary Assistance to BUDGET UNIT TITLE AND NUMBER: NpMy Families - 7100-47 Sc DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. i�y �i y�y AtwtUAt,/ <�yBiUDG h`TE t lk761 rST Dlltl7MMEyND ': Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 0 0 0 0 Fixed Charges 1,339,675 1,485,083 1,485,083 1,485,083 Contra Expense -337,935 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,001,740 $ 1,485,083 $ 1,485,083 $ 1,485,083 Revenue 253 0 0 0 Net County Cost $ 1,001,487 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated for calendar year2000. The primary emphasis of this program will continue to be helping clients obtain employment and providing temporary assistance until employment is secured. The budget amount only reflects the county share. Since the inception of TANF low caseloads have resulted in significant federal reserves. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. 229 TEMPORARY ASSISTANCE TO NEEDY FAMILIES (CONTINUED) 2100-42365 WORKLO ACTUAL ESTIMATED PR4 JECTE4 Average caseload 525 525 525 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 230 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: aid to NPPdy nisahlpd -- ?inn-42c 7n DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. 1 CTUAL BUDGETED REQUESSTED RECOMMEND RESOURCES LAS .FY CURRENT 1F.1 i NEXT,:FY NEXT F? Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 92,354 110,000 110,000 110,000 Contra Account -15,676 0 0 0 Capital 0 0 0 0 Gross County Cost $ 76,678 $ 110,000 $ 110,000 $ 110,000 Revenue 34,948 0 0 0 Net County Cost $ 41,730 $ 110,000 $ 110,000 $ 110,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This program should remain stable for 2000. No significant changes are anticipated in the upcoming year. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. This program serves as a supplement to the Federal Social Security Program. WORKLOADACTUAL ESTIMATED PROJECTED Average caseload 1,900 1,900 1,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 231 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SFRVICES BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDG TE REQUESTED RECOMMEN1 logixtsougtenostAttitatii 11,tuRRENrEymNEXT FY NEXT FY , Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 538,282 550,000 550,000 550,000 Contra Expense -1,313 0 0 0 Capital 0 0 0 0 Gross County Cost $ 536,969 $ 550,000 $ 550,000 $ 550,000 Revenue 0 0 0 0 Net County Cost $ 536,969 $ 550,000 $ 550,000 $ 550,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: In recent years the number of day care cases has grown due to the introduction of TANF. The department projects that expenditures should remain stable during 2000 for day care. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of "special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services. WORKLOAD ACTUAL ESTI ATED PROJECTED Average caseload 625 625 625 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 232 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICFS BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5% by the state. Administrative costs are reimbursed 80% and are included as part of the Social Services Administrative budget. ACTUAL. BUDGETER , REQUESTED RECOMMEND s RESOURCES t,.A T t:Y .... CURRENT FY NEXT FY NEXT FY' Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 8,536 35,000 35,000 35,000 Contra Expense 0 0 0 0 Gross County Cost $ 8,536 $ 35,000 $ 35,000 $ 35,000 Revenue 0 0 0 0 Net County Cost $ 8,536 $ 35,000 $ 35,000 $ 35,000 Budget Positions -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated for 2000 in this program. The caseloads should remain stable. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age,resource and income tests. Program costs are reimbursed 100%by the state,exceptfor home care allowances where the county contribution is 5% of these costs. Administrative costs are reimbursed 80%by the state. OAP money payments serve as income supplement to social security payments in many OAP households. W RKLOA ACTUAL ESTIMATED PROJECTED Average caseload 1,900 1,900 1,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 233 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Foster Care of Children -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, residential child care facilities. MEREMOMMENNEACTUAL. NREQUESTEM RECOMMENCE RESOU CES LAST F1C. .. CURRENT fiY... 11111111111100$111,6111111,1111,001001 Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 891,368 1,200,000 1,200,000 1,200,000 Fixed Charges -78,919 -300,000 -300,000 -300,000 Capital 0 0 0 0 Gross County Cost $ 812,449 $ 900,000 $ 900,000 $ 900,000 Revenue 252 0 0 0 Net County Cost $ 812,197 $ 900,000 $ 900,000 $ 900,000 Budget Positions -- -- -_ SUMMARY OF CHANGES: The number of child welfare cases and the complexity of cases is increasing. In addition, the courts are ordering more services for existing cases. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youths beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. WORKLOADi',:.:04tOgaINO.R.KLOATingeMMONACTUALEN, MESTIMATEDNIESTIMATEDPROJECTED '. Average caseload 440 500 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 234 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUE GETED REQUESTED RECOMMEND RESOUtR CE.S LAST '... CURRENT FY NEXT;FY NEXT F? Personnel Services $ 0 $ 25,000 $ 25,000 $ 25,000 Supplies 0 0 0 0 Purchased Services 974 0 0 0 Fixed Charges 869,480 825,000 975,000 975,000 Capital 0 0 0 0 Gross County Cost $ 870,454 $ 850,000 $ 1,000,000 $ 1,000,000 Revenue 718,585 730,000 900,000 900,000 Net County Cost $ 151,869 $ 120,000 $ 100,000 $ 100,000 Budget Positions SUMMARY OF CHANGES: No significant changes are anticipated for this program in 2000. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out of home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the state for approval. Cases are monitored to determine the effectiveness of providers and program. WORKLOAD ACTUAL . .......................... PRO, ECTED Average caseload 110 110 110 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 235 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100% federally funded. ACTUAL BUDGETED REQUESTED RECOMMEND I'lilillRESOURCES LAST FY CURRENTEY NEXT:FY NEX.T'.; Y Personnel Services $ 52,829 $ 54,500 $ 54,500 $ 54,500 Supplies 1,710 2,000 2,000 2,000 Purchased Services 1,080 6,000 6,000 6,000 Fixed Charges 0 1,500 1,500 1,500 Capital 0 0 0 0 Gross County Cost $ 55,619 $ 64,000 $ 64,000 $ 64,000 Revenue 52,765 64,000 64,000 64,000 Net County Cost $ 2,854 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: No significant changes are anticipated for this program in 2000. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined afteran application is submitted by clients. Staff are seasonal ortemporary. WORKLOAD ACTUAL ETIMATEI PROJECTED Average household 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Outreach -- 2100-42615 DEPARTMENT DESCRIPTION: Provides communication to the public concerning Low Income Energy Assistance Program and eligibility requirements. ACTUAL BUI GETEIY I EQUESTEC RECOMMEND OBBRESOURCESMO i::!iiiliatAglr.!!FYIN!iiVeURPieNt:F.Y%RailEXiltftng inWNEXtFY Personnel Services $ 24,553 $ 18,500 $ 18,500 $ 18,500 Supplies 11 1,100 1,100 1,100 Purchased Services 2,550 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 27,114 $ 19,600 $ 19,600 $ 19,600 Revenue 26,808 19,600 19,600 19,600 Net County Cost $ 306 $ 0 $ 0 $ 0 Budget Positions -- -- -_ SUMMARY OF CHANGES: This program should remain stable for2000. No significant changes are anticipated. OBJECTIVES: The federal government provides 100% of the funding for outreach activities associated with Low Income Energy Assistance Program. These funds are used to alert the public to the availability of heating assistance. WORICOADSEMENg ItiNACTUALSEESTIMATED PROJECTED Average household 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 237 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES LOW INCOME ENERGY BUDGET UNIT TITLE AND NUMBER: ASSISTANCE PROGRAM -- 2100-42620 DEPARTMENT DESCRIPTION: Program provides financial assistance to low income households for household utility costs. ACTUAL ! BUDGETED 'REQUESTED RECOMMEND H. ORESOURCES (,..AST Fly'.... ': CURRENT FY .. ; NEXT,FY NEXT Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 156 0 2,000 2,000 Contra Expense -1,739 0 0 0 Capital 0 0 0 0 Gross County Cost $ -1,583 $ 0 $ 2,000 $ 2,000 Revenue 546 0 2,000 2,000 Net County Cost $ -2,129 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program expenditures are reported through Electronic Benefit Transfer. Only miscellaneous expenditures are processed through this budget unit. OBJECTIVES: The program helps clients with the cost of heating their homes or apartments. Most payments are made directly to the energy providers. Payments are available during the winter months only. They are reimbursed 100% by the federal government. WORKLOAD ACTUAL........................................................., PROJECTED Average households 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 238 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Emergency -- 2100-42625 DEPARTMENT DESCRIPTION: Program makes payments for clients that have lost utility service or have received notice of shutoff. ACTUAL BUDGETED .REQUESTED RECOMMEND RESOURCES LAST FY..... MMIRRENtFY NEXT FYCiiiiiiii!Iiii ENNEXt Pan Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 5,088 0 0 0 Contra Expense 0 0 0 0 Capital _ 0 0 0 0 Gross County Cost $ 5,088 $ 0 $ 0 $ 0 Revenue 3,805 0 0 0 Net County Cost $ 1,283 $ 0 $ 0 $ 0 Budget Positions -- -- -- SUMMARY OF CHANGES: Program costs are reported through EBT. Some miscellaneous credits may be processed through this budget unit. No significant changes are anticipated for2000. OBJECTIVES: The purpose of Low Income Energy Assistance Program Emergency funds is to provide for advance payments in which no vendor agreement is in effect and discontinuance of heating fuel/gas is going to occur. Window, thermostat, and furnace replacement are also covered under this program. !BNIENNOWORKLOACCiaiiidgNMACTUAL. ESTIMATED PROJECTED Average households 100 100 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for federal/state categorical assistance programs and provides help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. OWEEMEIREMENig EtUtatitain nft-tatgle-02R COMM ND ° t7fc3()Ul"tCE5 t A t Y LUf3R N'�Alt iJB t ; Y, NET i Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 116,336 134,000 134,000 134,000 Contra Expense -523 -2,000 -2,000 -2,000 Capital 0 0 0 0 Gross County Cost $ 115,813 $ 132,000 $ 132,000 $ 132,000 Revenue 0 0 0 0 Net County Cost $ 115,813 $ 132,000 $ 132,000 $ 132,000 Budget Positions -- -- __ SUMMARY OF CHANGES: No significant changes are anticipated for 2000. This program funds client needs that are not covered under any State or Federal program. Below is a breakdown of the amounts requested: Dental $ 17,000 Vision 17,000 Shelter 50,000 Kind 10,000 Prescription 5,000 Burial 25,000 Shelter Care Mgt. 10,000 Refund - 2.000 Total $132,000 240 SOCIAL SERVICES GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non mandated and funded 100% by the county. BEREMIlilii'ENWORKLOAMMESEMiti.EacTW444.......................... 'RWEGTEQ .,' N/A N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 241 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Housing Grants -- 2100--42810/42815/42820 DEPARTMENT DESCRIPTION: ESG grants for mass shelters and direct payments for rent. MitiiiiiiniiinginingiaiieniBiliinatiltiALEN iigi3UDGETEDINiiiREQUESTEDR RRECOMMENEK itiliRESOURCES LAST FY .... CURRENT FY NEXT Ftilig liiii:kiigtifliti Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 39,102 45,000 45,000 45,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 39,102 $ 45,000 $ 45,000 $ 45,000 Revenue 30,634 45,000 45,000 45,000 Net County Cost $ 8,468 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes anticipated for 2000. OBJECTIVES: The ESG grant is designed to fund mass shelters,case management,and provide a limited amount of direct rent. WO KLOAt ACTUAL ii ESTIMATED !iii.1!!'fiRaikeiiiii Number of households N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 242 HEALTH FUND HEALTH FUNID Revenue Changes co co co d9 N sr $1,800,000 ri ao ,. 0 0) $1,600,000 c ' `e $1,400,000 Ili '1 Y4�rn l $1,200,000 01999 v„p. .� ,El. $1,000,000 - o 02000 $800,000 i w c to $600,000IN 14421;1112 ;ga $400,000 Zs $200,000 to 0 Interfund Transfers Federal/State Miscellaneous Charges for Services Licenses & Permits Fund Balance 2000 Revenue TOTAL: $4,070,598 (1999: $3,712,483) Interfund Transfers $1 ,496,991 36.8% I, Miscellaneous $9,100 0.2% VISIRMINr . lieS6iiiililliiGaiMili, "" Federal/State Charges for Services ;" $1 ,003,392 24.6% biatt $1 ,148,040 28.2% Licenses & Permits Fund Balance $263,075 6.5% $150,000 3.7% 243 L o N O N tV S u l EN Cl M A, M Eo� eVe/� ,is Aw) ••..4 � U ^ t W .glilleilreiTi::7„:„..... : _ , i tif:telotpi„:„,..,.....::::...,„....:,:r4 = enr_.., / 1 .„:„...4.,..{.:i.i.d..i.:.. ,„:i.„„ilii:i.v.i.r,.: 00 srj ci? _......._ .. \ale„.ehr,:„,,,,,„ ..f..f./..,.,;7,..,tais,:o:;i .......(iiiicm4,10.tati..011.1.,.., 1.., cy.,.„0,,tunr.rr.Q gAs el w al . . .. .„...,..„,:00„ c.1 W mai en .. . ,..., . ..., ce . .. . 1 o o w w il O d N O O aco`cq a Oa S �p C3' pOJ I o m E co o ro to-O a N O E O t E o m N°{J <� =e O O) O Cr, c O O) i 0 El iC 11 • ' aae� . o A ct g ` ¢¢ pp �#8 )i �Pe ;y N 1 y qae,). la �5 e�i�2�'S),ut� r �p i�:fti nB Ia"t" . illiltill..?:111i:il...1.:1;:i.„.4...,4",c,,,'":1:::"..".•.-.7.!1‘...1'.::::"ii ct yid E v; )' o] iiiiiz . �I a w I w a tb ' 1:;:frir!ri:111:11.1:1":.;11::::iiiiirblir;I::•:1:11,1::::::i.,..,,":".......'..r.:12,11.1:. 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The increased request is due to several factors, with approximately $199,350 due to proposed salary increases. $53,000 is requested, but not recommended, for the continuation of the immunization program should state funding be discontinued. This request was initiated by the Weld County Immunization Coalition and recommended by the Advisory Board of Health, but is not recommended by Finance and Administration due to the reduction of federal funding. Finally, $10,000 of the increase was requested to perform a county-wide health and environmental needs assessment. This item is not in the recommended budget, and is a policy issue for the Board. The fiscal year 2000 budget would ordinarily reflect a $93,500 decrease due to the fact that the department no longer pays rent,utilities,and janitorial services; however,this year's budget is based upon actual expenditures from our FY 98 budget. Therefore, several supply and service line items have increased. The Administration Division of the Health Department continues to provide fiscal, personnel and general administrative support to the other divisions. In addition, this division administers the vital statistics function for Weld County. For fiscal year 2000, the Administration Division is projecting an overall budget decrease of$77,552. This is primarily a result of the Department no longer paying North Colorado Medical Center for janitorial supplies, utilities, insurance, and building rent. The Administration budget also reflects an anticipated increase of$10,000 in revenue from the issuance of birth and death certificates. The Health Promotion budget continues to provide community assessment, organizational and educational services to Weld County citizens. Additionally,during FY1999,this division has initiated an Abstinence Only Program funded by a federal grant. The Health Promotion Division's gross county cost was reduced due to the end of several State contracts; however, the net county cost increased by approximately $43,000 due to under filling a nursing position with one FTE Health Education Specialist position. This move was approved during FY1998. Supplies and purchased services increase the net county cost due to requests for additional funding for suicide prevention ($10,000),and a county-wide health and environmental needs assessment($10,000). Both of these are one time requests only. Neither of these items are in the recommended budget amount. The suicide prevention program was funded via a grant in July 1999, and the needs assessment is a policy issue. Overall budgeted positions decreased due to the end of several contracts. The Community Health Nursing Division continues to provide preventive services to those who have no other access to health care and to those in outlying areas of the county. The division anticipates increased funding from State contracts in the EPSDT program ($54,478). In addition, the Division anticipates an increase in the HCP Program of $1,750. A new activity funded by the Colorado Children's Immunization Coalition will provide an additional $77,500. The division projects a $10,000-$20,000 reduction in Maternal and Child Health funding over the next three years with a resulting loss of$30,000 - $60,000 due to a change in the State funding formula. The Division's increase in net county cost results primarily from the proposed salary increase for FY2000. Growth in our community continues to create increasing demands for service from our Environmental Health Services Division. The Division is requesting $1,482,032 for FY2000. This represents an increase of$147,391 over last year's request. This increase is primarily due to the 246 projected increase in salaries and an additional $29,088 to perform environmental education community organizational activities in collaboration with the North Front Range Solid Waste Action Group. The Division also proposes to increase the septic and sewage land application fees to$315 from $200 per year to help offset the increased cost. This would be the first increase for these activities since the program began in 1991. The program does not currently support itself. In addition, all laboratory fees will be increased by 5% to cover increased equipment and personnel costs of the medical screening, sexually transmitted disease and environmental testing programs. The Division projects a $9,000 increase in the Daycare Home contract and a $15,000 increase in the State Air contract. The Department of Public Health and Environment will continue to seek ways to enhance efficiency and effectiveness, through program prioritization, privatization, as well as continued collaboration with other County departments and not for profit agencies. The proposed budget should allow for continuation of effective and efficient services to our community. Overall, the 2000 recommended health budget is up$208,115. The net county costs and subsidy are up$97,310 or 6.95%, even with the$93,500 reduction in space costs. Without the space costs reduction the net county costs or subsidy for the 2000 health budget would be up $190,810 or 13.63%. The requested health budget's subsidy would be up $292,898 or 20.92%. 247 000 00000000000000000 0000000 0000 000 00000000000000000 0000000 0000 666 66dddr66666d666rr 6664666 O O Ci 4D O ON- N- rO) MM I- o V CO rrromm V O 0 W CM 0 0000) Z r_O) O V M I() 0 W r 1- r M IO 10 O 0 0 0 m O o 1- IO M reprd W rrd NV I()AO(V (O (p W 1cOON ORI66 n C] 666 02 V N N N NI� NO CO (0 .40) V M CD ON) O N O N r M U W 000 00000000000000000 0000000 0000 000 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 666666. 0 0000 666 00 M t h <O N N O O O OJ I[j 0 0 0) o) O O i O V O d' O G O OJ O r n n 0 C] CM N W V CO rrrorr 0 V V O (O In O 0000 F (--MO V M 0 0 0 I- 1� M IO 10 O O •- 0 V O W N V M O IO t0 M N V 10I� ON O (0 W 1C hm r OnNN OO Oi OfC O W V N N N N n N N CO W V IIOO N ,_ , M OO W 0 O N O r N CO' W K 000 00000000000000000 0000000 0000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 oI0000DC60666666r6 00000v v 006d 000 O N O O W M M O 10 0 0 W O W W 0 0 0 N V 0000 W V r r 0 0 0 r I O r N O I O r 0000 O N O W 0 N O W V r M e N u O r W O M 0)V N(h dO6r O 1- (O M p o N. I: N rn W V N N r O W N W M M IO M M O O O N N- M W CDr Om) O r N CO CO Q W Z z Z M la U- > 2W FR' JQ LL o W O o = r N Q0 w w m Z W a e w w 0 Z N W Q U O M K z C N LL `n a a Z 000000UN mx 01 w W � W a' > > > > > > > 0 co gs -I w N Z 0I W CO CO V) O CO V) w J H a Z C 1' ce cc cc re K cc K W w J Fro W W W 0000000a zoo <) (y F N (O o > p o W col- w IL W w 4L W W = Z Z y D ozzl < rc � - - ZZZZZZZZZZZZz < rcce � � WZZWg < go¢ aa Uww , F Wo & o p � aaaaaaaF 0zz � � Q 7 a ° ? 0 o U U U U U U U o - 0000 O Or N N N N Q a f y O .0 y Oy y Oy O y O VON 000000 M N W O N N CM M M M M M M M O M C) M CO CO M M V V V V V WO m a V V V O V V V V V V V V V V V V V V 1, V V V V V 'I' d- 2 0 7 Z r Z o 0 0000000000000000 000000 00 zO 00 00000r0000000000 000000 00 m V V CO M M r M N N M M M M M V 0 V r r M M M M a CO M Co ee vrnevrnvrnavvvvvrnvv vv0)n vrn 0 U a Z o CD 0 0 0 O O r 0 10 M r V O 0 O 0 0 0 v 0 O 00 Z W W M M M O N N O CO M M V V N N ( O OO O IrO) O O IWO IMO IMO O W W IO W W U) W 10 W W W 0 IO IO IL NN N N N N N N N N N N N N N N N N N N N N N N NN 248 00000000000000 00000000000000 N V Oi 4 O N 0 CO T Oi OJ 0 On ((OO FA W n c� (D gi ' N2 O C N N O •- O N N c V N r W (nV T O 0 T CO 0 N r N G �- .- 7 �" M a a) N O — 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000000000000 O N V Oi V O (n O V th r of ro o n (O O) co O N co co a co N O) O V N N 0 O 0 N N V V ~ N r CO OOi O LC) 0 r CO r 0 r m O W r r 7 r CO V 0) OD N C7 °J W 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 . . . . . . . . . . O m 0 N r T r 00 M N COO r CO CO 0 0 to N .- (O V n T CO r Cr O V 0 N CO (O T N C) N N T N N T N in Ol W O ^ CO V N O) CO I-- N (O N- per) 0 N r r CO Z I-- m U. C Uj Q Xo = LL ce mQ - 2 V) zz 0 0 0 0 DD CO OD = 0 W W Z Z Z Z S2 gaa4ga )Q ZQFFQ 0001 K W W Q Q OLU O w J I- F 0 0 0 S S Z Z F F F m F W W Q Q Q F -/ -1000 0 2 000i NgzzzZZ00000 z Z Lint! (A (I) CO CO CO It a 0z W ecc' 4' Kc' 55 < < < w < OOzzzzzww » > i- it Z 0000000000000 F o 0 0 0 0 0 0 o 0 0 0 Z N N CO CO CO CO C) V V T O O) D O a a V V V V a V V 4- rn m m 0 0 U z O N N M CO CNO M (Oo (0 N COO (OO LL N N N N N N N N N Lc) N N N 249 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Sl IMMARY-- All Departments -- Fund 9500 DEPARTMENT DESCRIPTION: See individual units. ageMaiiiiiiiinailnag ACTUAL BUDGETED REQUESTED RECOMMEND SSOURCES LAST »i OURREI T Y �iE�CTV ; NEXT Y Personnel Services $ 2,602,606 $ 2,757,962 $ 2,957,311 $ 2,935,585 Supplies 221,444 193,334 230,732 227,557 Purchased Services 811,647 726,561 785,860 743,536 Fixed Charges 518,850 456,212 358,379 352,604 Contra Expense -474,604 -433,136 -355,584 -355,584 Capital 13,056 11,550 16,900 16,900 Gross County Cost $ 3,692,999 $ 3,712,483 $ 3,993,598 $ 3,920,598 Revenue 2,459,043 2,312,802 2,394,519 2,423,607 Net County Cost $ 1,233,956 $ 1,399,681 $ 1,599,079 $ 1,496,991 Budget Positions 69.63 73.45 74.38 73.05 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County;and 4)To develop programs that address the major public health issues within the county. 250 HEALTH FUND SUMMARY - ALL DEPARTMENTS (CONTINUED) FUND 2500 1�VptK>y# A>3 AC 1 tJAfS I t IVt7x IC� lL?,lC 1 t✓D Birth/Death Certificates 13,911 12,000 13,000 Administrative - Staff Hours 14,560 14,560 14,560 Health Education - Education Materials Distribution 12,438 14,000 14,000 Health Education - No. of People Attending Health Ed. Activities 8,267 10,000 9,500 Community Health Services - 20,600 34,659 23,500 Client Contacts Environmental Protection - 47,840 47,840 49,400 Staff Hours FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: See individual budget units. 251 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMFNT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. illgAg31#94111BUC GETEC REQUESTED RECOMMEND insiRosometimm ntiA$10.Fraill,.CURRENT FY NEXT NEXT,FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 195,494 190,000 204,533 204,533 Net County Cost $ -195,494 $ -190,000 $ -204,533 $ -204,533 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Colorado Department of Public Health and Environment is projecting a 7% increase in Per Capita funding for Weld County for next year over the current fiscal year's actual contracted funding. This amounts to an increase of$14,533 over the current fiscal year's budgeted amount. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. BROMIWORKLOADNENMENERACTUASY minESTIMATEMNPROJ CTED See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 252 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HFAI TH nFPARTMFNT BUDGET UNIT TITLE AND NUMBER: Administration .. '2Snn.a1100 DEPARTMENTDESCRIPTION: Overall administration of Health Department, including personnel, fiscal management, data and records management, procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths which occur in Weld County are kept and certified copies are available upon request from the deputy registrar. ACTUAL BUDGETED REQUESTED RECOMMEND l7eSOUFlott LAST FY CUiIFiENT Y i IE IFY ,. N CT k. Personnel Services $ 245,948 $ 259,091 $ 279,759 $ 279,759 Supplies 10,458 17,150 15,350 15,350 Purchased Services 291,341 233,845 170,375 170,375 Fixed Charges 39,844 20,450 100 100 Contra Expense -474,604 -433,136 -355,584 -355,584 Capital 0 2,600 0 0 Gross County Cost $ 112,987 $ 100,000 $ 110,000 $ 110,000 Revenue 112,914 100,000 110,000 110,000 Net County Cost $ 73 $ 0 $ 0 $ 0 Budget Positions 7 7 7 7 SUMMARY OF CHANGES: The overall decrease of $75,751 in the Administration Division's budget for 2000 is primarily a result of the Health Department no longer paying North Colorado Medical Center for janitorial supplies, utilities, insurance and building rental since the department's move to the new County-owned facility in May 1999. There is also a budgeted increase of$10,000 in anticipated revenue from the issuance of birth and death certificates. OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, Community Health Services and Health Promotion. 253 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 YUn Lt3At3 tGTI�RL; ESTti41ATEO Ro.EcTED Birth and Death Certificates 13,911 12,000 13,000 Administrative Staff Hours 14,560 14,560 14,560 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 254 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 7520-41200 7520-41210 DEPARTMENT DESCRIPTION: Provides community organizational and educational services in the areas of adolescent pregnancy prevention,injury prevention,chronic and communicable disease prevention. The Health Promotion Division also conducts community needs assessments in Weld County. aniACTOALME iMiiitUDGETEEMREQUEST RECOMMEND RESOU1 0 iiiiiiiiiiiiiiiiiiiiiiiiiiiii lisLAstifymCO RRENTVIM _ NEX' f=Y ............................... Personnel Services $ 269,565 $ 212,998 $ 173,050 $ 173,050 Supplies 14,384 16,793 21,681 21,681 Purchased Services 75,538 74,505 67,549 47,549 Fixed Charges 56,839 40,482 22,997 22,997 Capital 0 0 0 0 Gross County Cost $ 416,326 $ 344,778 $ 285,277 $ 265,277 Revenue 307,399 212,721 102,607 102,607 Net County Cost $ 108,927 $ 132,057 $ 182,670 $ 162,670 Budget Positions 7.84 6.62 4.3 4.3 SUMMARY OF CHANGES: The gross county Personnel cost was reduced due to the end of several contracts, and the net county personnel cost increased due to moving salary from a nursing position into the General Health Education budget ($42,249) to fund 1 FTE Health Education Specialist position. This move of salary was approved during fiscal year 1998. Supplies and Purchased Services increased due to requesting additional funds for Suicide Prevention($10,000) and a County-Wide Health and Environmental Needs Assessment($10,000),both of which are one year requests. Budgeted positions decreased due to the end of several contracts. OBJECTIVES: 1) Identify and access resources to develop and/or implement health promotion/disease prevention programs relative to needs as justified by data; 2) Increase WCHD ability to perform effective health promotion/education activities by providing technical assistance and training to department staff; 3) Reduce teen pregnancy and other youth risk-taking behavior through implementation of community-based programs promoting the strengthening of family skills; 4) Provide and track health data to WCHD staff for the purpose of resource allocation and program decision making; 5) Increase access to Health Department services through community outreach activities;and 6)Conduct community needs assessment as requested to identify community health issues and develop a plan to address identified issues. 255 HEALTH PROMOTION (CONTINUED) 2500-41200/41210 WORKLOA CTl1ALESTIMATED P OJECTED Educational Materials Distribution 12,438 14,000 14,000 Number of People Attending 8,267 10,000 9,500 Health Fducation Activities FINANCE/ADMINISTRATION RECOMMENDATION: Recommended budget does not include the$10,000 for the suicide prevention program since a grant was received in July 1999, to pay for the program through an outside organization. The funding for the community needs assessment ($10,000)is not in the recommended budget. The need for the assessment is a policy issue for the Board. All other items are recommended. BOARD ACTION: 256 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DFPARTMFNT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300 DEPARTMENT DESCRIPTION: Holds clinics for tuberculosis, sexually-transmitted diseases, maternity, family planning and blood pressure screening. Provides immunizations; physical assessments,screening,counseling,and teaching in clinicsetting;home visits for health promotion, evaluation and health assessment; and community activities. SiiiiXACTUAtageilgiBUDGETEOnnREQUESTEDKRECOMMEND ReSt URGES MitASTOPYMgCURRENITSY0 immisiEXTVEigNEXTIVER Personnel Services $ 1,259,109 $ 1,379,258 $ 1,454,684 $ 1,432,958 Supplies 115,820 104,364 127,210 124,035 Purchased Services 258,745 216,774 338,972 316,648 Fixed Charges 255,850 232,668 192,423 186,648 Capital 0 0 3,000 3,000 Gross County Cost $ 1,889,524 $ 1,933,064 $ 2,116,289 $ 2,063,289 Revenue 864,024 784,997 914,768 914,768 Net County Cost $ 1,025,500 $ 1,148,067 $ 1,201,521 $ 1,148,521 Budget Positions 35.08 36.83 39.33 38.0 SUMMARY OF CHANGES: Continued increased funding from the Colorado Department of Public Health and Environment in the Early Periodic Screening, Diagnosis, and Treatment (EPSDT) Program provided 2.05 additional FTE. These and an additional .29 FTE in the Health Care Program for Children with Special Needs resulted in an increase of 2.34 FTE. A new activity funded by the Colorado Children's Immunization Coalition provided 1.54 FTE for a total of 3.88 additional FTE. A loss of 1.38 FTE in the Maternal and Child Health program resulted from a projected incremental cut to the grant. This results in a net gain of 2.5 FTE. The increase in net county cost is resulting primarily from the proposed salary increases for FY2000. OBJECTIVES: 1) To provide preventive health services to the citizens of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. 257 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 WORKLOAD ACTUAI ESTIMAT D PROJECTED General Clinic Services 11,244 18,945 10,000 Family Services 8,662 8,472 8,500 Children's Services 694 7,242 5,000 FINANCE/ADMINISTRATION RECOMMENDATION: The immunization program in the amount of $53,000 is not recommended. It is the county policy not to pick up state and federal grant programs with local property tax dollars when state orfederal funding is reduced.All other items are recommended. BOARD ACTION: 258 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Environmental Protection Services -- 2560-41400 DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by requiring safe, healthful, and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. AC { AL� BUD TED REE UESTED I ECOMMEND RESt�URCES L4AST FY CUFtF EAiT 1{ !INNEXIMYligiUMi!!::INEXTOYEE. Personnel Services $ 827,984 $ 906,615 $ 1,049,818 $ 1,049,818 Supplies 80,782 55,027 66,491 66,491 Purchased Services 186,023 201,437 208,964 208,964 Fixed Charges 166,317 162,612 142,859 142,859 Capital 13,056 8,950 13,900 13,900 Gross County Cost $ 1,274,162 $ 1,334,641 $ 1,482,032 $ 1,482,032 Revenue 979,212 1,025,084 1,062,611 1,091,699 Net County Cost $ 294,950 $ 309,557 $419,421 $ 390,333 Budget Positions 22.0 23.0 23.75 23.75 SUMMARY OF CHANGES: The Division is requesting an additional .75 FTE to perform environmental education community organization activities in collaboration with the Solid Waste Action Group ($29,088). The Division also proposes to increase the septic and sewage land application permit fees to $315 from $200 per year. This is the first increase since the program began in 1991. The program does not currently support itself. All laboratory fees will be increased by 5% to cover increased equipment and personnel costs of the medical screening, sexually transmitted disease and environmental testing programs. The Daycare Home Contract increased by approximately$9,000. The State Air Contract also will increase by approximately $15,000 for 2000. Several major equipment purchases for the Household Hazardous Waste sites is also included in this request. These items are for increased safety and efficiency at the collection sites. They total approximately$10,000 for next year. A new high-volume filing cabinet($4,500) is also requested for the Waste Program files which have exceeded current capacity. 259 ENVIRONMENTAL PROTECTION SERVICES (CONTINUED) 25 60-41400 OBJECTIVES: 1) To minimize the risk and rate of transmission of food-borne illnesses in Weld County;2)To assure institutional environments are maintained in a healthy and safe manner;3)To minimize the risk and rate of transmission of vector-borne disease in Weld County; 4)To minimize the risk of transmitting waterbome disease through public swimming pools and natural bathing areas in Weld County; 5)To protect air quality in Weld County;6)To minimize the environmental impacts from waste disposal; 7)To protect water quality; 8) To maintain and promote an effective and efficient public health and environmental protection system through cooperative partnerships at the federal, state, regional, and local levels; 9) To provide support for the Preventive Health Services; 10) To minimize the environmental impacts from animal confinement operations. igigiNiai,IMORKLOAPIRMigiiM!!: !0.!PACIVAIWPP rtn�A PROJECTEp Staff Hours 47/40 47_840 49,400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the budget as requested with the only change being the addition of $29,088 in added revenue from the Solid Waste Fund to pay for the costs of the related programs. Recommend proposed rate and fee increases to make the programs more self sufficient. BOARD ACTION: 260 Sabi HUMAN RESOURCES FUND co a) U .E a) co C co c6 X E f6 D H I WI Ca , nQea 2ZVcz, . . . . CI 5 a) a) , , , . a) c.) . , .., a) 4„,,,ele cg ,, r.... 4 co 0)Lw Pi Zcle W . . Els 5 v r r a o N N o in in o 261 HUMAN SERVICES FUND SUMMARY The Human Services Fund for 2000 is projected to increase by$277,325 or 0.33%, for a total of $8,592,944. Changes are associated with Welfare Reform and implementation of the Temporary Assistance to Needy Families (TANF), which places a major emphasis on helping clients find employment as opposed to granting them a welfare payment. Welfare Reform will require Human Services and Social Services to work closely together programmatically, similar to when Weld County had the Welfare Diversion Program in the 1980's. This approach calls for information networks, consolidation of programs, one-stop career centers, vouchers, and training programs, which are all familiar methods to Weld County. Other funding is very stable. Being totally reliant upon state and federal funding sources, Human Services continues to operate in an environment of uncertainty. The Human Services Fund's 2000 budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 2000 budget. The primary programs of Human Services are associated with the Job Training Partnership Act (JTPA)funded under the Department of Labor, Employment and Training Administration,through the Governor's Office. This program is anticipating $1,769,000 for 2000. In addition, the Job Service contract will be for$350,000. Temporary Assistance to Needy Families(TANF) is funded at$124,000 primarily for training of TANF clients. The Welfare to Work Grant has been added in 2000 in the amount of$205,000. The Human Services Fund is totally funded through state and federal programs with the exception of the 25% local match for the Aging Program, which amounts to $12,351. All Human Services indirect costs are included in the 2000 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 2000 funding levels: Transportation $ 58,000 Supplemental Foods 1,075,000 Area Agency on Aging 615,000 Senior Nutrition 394,000 CSBG 201,000 In the above programs, Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 2000. The budget includes funding for Head Start programs totaling $1,941,700, with an additional $1,800,000 for Migrant Head Start. 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ACTUAL BUDt E'TED REQUESTED RECOMMEI D oniiii!oeStmdeiontwastiftlimmtURRENtFYIN MENEXTCPYWNNEXT kY Personnel Services $ 954,754 $ 880,000 $ 950,000 $ 950,000 Supplies 78,244 60,000 95,000 95,000 Purchased Services 957,945 836,000 885,000 885,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,990,943 $ 1,776,000 $ 1,930,000 $ 1,930,000 Revenue 1,990,943 1,776,000 1,930,000 1,930,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: FY2000 grant has increased due to federal legislation expanding Head Start programs. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. WORKL AD ACTUAL' ES'TIMATEC PR lJECTED Children Served 520 520 520 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 267 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Migrant Head Start-- 60000 - 2614 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool-age migrant children in Northeast Colorado and the Western slope. ACTUAL BUDGETED i REQUESTED COMMEND RESOURCES LAST E1' CURR.ENT r < EEXT NEVIIIE Personnel Services $ 973,667 $ 850,000 $ 950,000 $ 950,000 Supplies 84,372 54,000 100,000 100,000 Purchased Services 798,595 666,000 750,000 750,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,856,634 $ 1,570,000 $ 1,800,000 $ 1,800,000 Revenue 1,856,688 1,570,000 1,800,000 1,800,000 Net County Cost $ -54 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: FY 2000 grant has increased due to federal legislation expanding Migrant Head Start programs. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan approved by the Board. WORKLOAD A TUAL. ESTIMATE© PROJECTED Children Served 300 350 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 268 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Preschool Fund--60000 - 2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. ACTUALBUDGETEDREQUESTED RECOMMEND il ItliRESOURCES ;€ LAST l „MORRENtiren il!ii!insetriliginNEXT A' Personnel Services $ 125,904 $ 100,000 $ 125,000 $ 125,000 Supplies 1,675 5,000 2,500 2,500 Purchased Services 84,314 195,000 100,000 100,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 211,893 $ 300,000 $ 227,500 $ 227,500 Revenue 211,893 300,000 227,500 227,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- SUMMARY OF CHANGES: Program contracts are down $72,500 for 2000. OBJECTIVES: Provide preschool services to school district requesting the services. WORKLOAD ACTUAL.; ESTIMATED PROJECTED Clients served 70 70 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 269 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SFRViCFS FI wn BUDGET UNIT TITLE AND NUMBER: Family Support Program -- 60000 -2619 DEPARTMENT DESCRIPTION: This program uses PAC funds to provide intense case management to hard to serve TANF families. ACTUALiSiBUDGETEMNIIIREQUESIttaRECOMI END RESOURCES LAST FY .,..; CURRENT F Y';;,. NEXT t' NEXT:FY Personnel Services $ 58,002 $ 54,000 $ 0 $ 0 Supplies 614 1,000 0 0 Purchased Services 12,090 45,000 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 70,706 $ 100,000 $ 0 $ 0 Revenue 70,706 100,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -_ SUMMARY OF CHANGES: Program will terminate September 30, 1999. OBJECTIVES: Provide intensive case management to high risk families. WOO LOAD ACTUAL =. ESTIMATED PROJECTED T Families Served 90 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 270 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: CAHP -- 6000 - 2620 DEPARTMENT DESCRIPTION: Community Action Health Promotion program which provides health training to Head Start clients and staff. ACTUAL U.,,,,,ED " RE tUESTED RECC M fEND RESOURCES LAST FY i NitURRENrigta I NEXT FY NEXT;FY .,; Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 11,724 11,625 11,700 11,700 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 11,724 $ 11,625 $ 11,700 $ 11,700 Revenue 11,724 11,625 11,700 11,700 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - SUMMARY OF CHANGES: No significant change. OBJECTIVES: N/A WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 271 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser) -- 60000 - 2626 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. InEfilitIONSEMBINERACTUAL Oiiii:i!:,ilettc.bETEDENRE UESTED RE iMMEND RESOURCESIIINittitOWESEld IntittrIKRE...CURRENT FY NEXT )~� NEXT: Y Personnel Services $ 213,467 $ 170,000 $ 230,000 $ 230,000 Supplies 2,067 3,000 4,000 4,000 Purchased Services 39,216 82,000 116,000 116,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 254,750 $ 255,000 $ 350,000 $ 350,000 Revenue 254,750 255,000 350,000 350,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions _- -_ _ -- SUMMARY OF CHANGES: Contract amount with the state to increase $95,000 due to new allocation formula. OBJECTIVES: 1)Administer Job Service Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WO KLOAD ACTUAL i; ESTIMATED PROJECTED Applicants served/yr 12000 15000 15000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 272 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND Number: Summer Job Hunt -- 60000 - 2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. EMENIENIIINiliffilliENAMPAPEUMPIMETERMilklggOggrgR$ RECOMMEND. illiiiii!iglilliiREs0(00Ewliimii ) AST Flf CURRENT POE NEXT':.: NEXT FY Personnel Services $ 8,945 $ 9,000 $ 9,000 $ 9,000 Supplies 0 0 0 0 Purchased Services 1,055 1,000 1,000 1,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 10,000 _ $ 10,000 $ 10,000 $ 10,000 Revenue 10,000 10,000 10,000 10,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1)Administer Job Service contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WORKLOAD ACTUAL: ESTIMATED PROJECTED Youth Served 700 750 750 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 273 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Employment First-- 60000-2629 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities. CTUAL # f3 7 7 R t U ST tiiiiftEgp.mmogre RESOURCES LAST CUR EN T F`f f NEXT FY` NEXT FY Personnel Services $ 63,482 $ 100,000 $ 65,000 $ 65,000 Supplies 376 2,000 2,000 2,000 Purchased Services 25,341 38,000 28,000 28,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 89,199 $ 140,000 $ 95,000 $ 95,000 Revenue/Transfers In 89,199 140,000 95,000 95,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program reduced $45,000 for 2000. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients Served 540 550 550 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Ynuth Cnrps -- Fnnnn - 7Ain DEPARTMENT DESCRIPTION: Employment and training for hi-risk out of school youth . ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LET FY CURRENT NEXT FY NEXT FY ' Personnel Services $ 27,911 $ 20,000 $ 30,000 $ 30,000 Supplies 0 1,000 1,000 1,000 Purchased Services 27,844 34,000 24,000 24,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 55,755 $ 55,000 $ 55,000 $ 55,000 Revenue 55,755 55,000 55,000 55,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide employment and training for school dropouts. EgiBMINSWQRISIMAP:EiNE$REACTUAL ESTIMATED . PROJECTED Minibuses replaced 25 25 25 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 275 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER:Temporary Assistance to Needy Families - 60000-2632 DEPARTMENT DESCRIPTION: Employment program for clients on welfare. ACTUAL BUDGETEDk QU STED RECOMMEND Ri SOURCES T CURRE T h"P NEX' F NEXT' Y` Personnel Services $ 196,995 $ 85,000 $ 63,000 $ 63,000 Supplies 1,658 1,000 1,000 1,000 Purchased Services 72,435 114,000 60,000 60,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 271,088 $ 200,000 $ 124,000 $ 124,000 Revenue 271,088 200,000 124,000 124,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: TANF case managers now on WCSS payroll. OBJECTIVES: Provide employment services to TANF clients. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients served/month 268 270 275 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 276 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Welfare to Work-- 60000 - 2633 DEPARTMENT DESCRIPTION: Program to work with the employed,hard-to-serve TANF clients. A TUAL BUDGETEDR QU STED ;REC MMEND IMIRESOURCEStag EHLIASIMPetCURRENT FY NEXT YPliHNEXTFINE Personnel Services $ 0 $ 60,000 $ 100,000 $ 100,000 Supplies 0 1,000 5,000 5,000 Purchased Services 0 89,000 100,000 100,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 150,000 $ 205,000 $ 205,000 Revenue 0 150,000 205,000 205,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program increased by $55,000 for FY 2000. OBJECTIVES: To keep clients off of public assistance and employed. WORKLOA ACTUALi::5110sitito.4100111111).0.):000.01*111 Clients served/month 0 60 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 277 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: .ITPA II-A Adult Program -- 60000 - 9636 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged adults. ACTUAL BUDGET 4 R QUEST D ECOMMEND RESOURCES158;!RESOUKOECHEMILASTREIVEgi iMICOMENtirabiiiNEWPCIR w N w Personnel Services $ 133,286 $ 150,000 $ 90,000 $ 90,000 Supplies 3,197 1,000 1,000 1,000 Purchased Services 73,898 89,000 54,000 54,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 210,381 $ 240,000 $ 145,000 $ 145,000 Revenue 210,381 240,000 145,000 145,000 Net County Cost $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: JTPA terminates on June 30, 2000, and will be replaced by the Workforce Investment Act (WIA). OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL ESTWATEC� PROJECTED Clients Served 114 110 60 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 278 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICFS FUND BUDGET UNIT TITLE AND NUMBER: .ITPA II-C Youth Program -- 60000 - 7637 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged youths. •ig:!•i!.iiIiIHMiEii!iiiiMEMiiialligaiMACTUALitig$MiBUDGETEEMBREQUESTEDR RECOMMEND RESOURCES LAST :'. CUR NT NEX NEXT FY Personnel Services $ 43,396 $ 30,000 $ 18,000 $ 18,000 Supplies 0 100 100 100 Purchased Services 8,317 14,900 9,000 9,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 51,713 $ 45,000 $ 27,100 $ 27,100 Revenue 51,713 45,000 27,100 27,100 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: JTPA terminates on June 30, 2000, and will be replaced by the Workforce Investment Act. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. ZEMEENVORKCOACtieRiggeneACTUALESTIMEATED PROJECTED Clients Served 30 30 20 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 279 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: .ITPA II-B Summer Ynuth -- 60000 - 763R DEPARTMENT DESCRIPTION: Employment!Training/Education opportunity for low income youth during summer vacation from school. irESACTUALBSEiBUDGETEWE oREQUESTECfrCOMMEND ' NMERESOURettigiiiiNII ST FY CURRENT N 7f T Y N T F`f Personnel Services $ 205,524 $ 175,000 $ 150,000 $ 150,000 Supplies 1,290 5,000 2,000 2,000 Purchased Services 76,482 70,000 50,000 50,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 283,296 $ 250,000 $ 202,000 $ 202,000 Revenue 283,296 250,000 202,000 202,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: JTPA terminates on June 30, 2000, and will be continued as the Workforce Investment Act (WIA). OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAF ,ACTUAL; EST►MATEDippowegtoopp Clients served 160 120 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 280 BUDGET UNIT .REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: .ITPA PI Grant-- 6000 - 7640 DEPARTMENT DESCRIPTION: Supplements the JTPA IIA and IIC programs. Received as a bonus for meeting program goals. Pays for Administrative costs and staff training. ACTUAL BUDGETED ' REQUESTED 1 COMMEND RESOURCES ! LAST `e CURRENT N1' :; NEX NEX `<Pt' Personnel Services $ 2,320 $ 7,000 $ 5,000 $ 5,000 Supplies 92 1,000 1,000 1,000 Purchased Services 6,452 12,000 6,000 6,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 8,864 $ 20,000 $ 12,000 $ 12,000 Revenue 8,864 20,000 12,000 12,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARYOF CHANGES: JTPA terminates June 30,2000,and be taken over as the Workforce Investment Act (WIA). It is unknown if incentive funds will be available in year 2000 for WIA. OBJECTIVES: 1)Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD TACTUAL STIMAT D PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: BOARD ACTION: Recommend approval. 281 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: .ITPA PDWAA AO% -- 80000 - 7849 DEPARTMENT DESCRIPTION: Provides employment and training programs to JTPA eligible clients who have lost their jobs through no reason of their own. A+ TUAL BUDGETED ' REQUESTED RECOMMEND CURRENT FY,,,' NET € NE3 T F , Personnel Services $ 96,723 $ 60,000 $ 80,000 $ 80,000 Supplies 1,723 10,000 10,000 10,000 Purchased Services 60,192 80,000 70,000 70,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 158,638 $ 150,000 $ 160,000 $ 160,000 Revenue 158,638 150,000 160,000 160,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: JTPA terminates on June 30, 2000, and will be replaced by the Workforce Investment Act (WIA). OBJECTIVES: 1) Administer JTPA grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL; ESTIMATED PROJECTED Clients Served 140 150 120 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 282 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER. Workforce Investment An Adult Prngram -Anflnn-263R DEPARTMENT DESCRIPTION: This program will replace the JTPA adult program on July 1, 2000. ACTUAL I BUDGETED .' REQ.UESTED RECOM TEND RESOURCES LASTNOURRENtFY ''; NEST FY NEXT'FY Personnel Services $ 0 $ 0 $ 90,000 $ 90,000 Supplies 0 0 1,000 1,000 Purchased Services 0 0 54,000 54,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 145,000 $ 145,000 Revenue 0 0 145,000 145,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: New program for coming fiscal year. OBJECTIVES: Provide eligible adults with core services to attain employment. WORKLOAD ICTUA ESTIMAT D PROJECTED Clients served to be determined FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 283 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER•Wnrkfnrre Investment Ad-Youth Pro0ram-6000n -7637 DEPARTMENT DESCRIPTION: This program replaces JTPA youth programs on July 1, 2000. ACTUAL BUDGETED RE IU STED RECOMMEND • NERESOUtidESERIpiii!nitibtitilliiIiillitURROltIOMIlliiiliHNEXIMI EillSigittlilit Personnel Services $ 0 $ 0 $ 170,000 $ 170,000 Supplies 0 0 2,000 2,000 Purchased Services 0 0 60,000 60,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 232,000 $ 232,000 Revenue 0 0 232,000 232,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This program will combine JTPA youth and summer youth programs. OBJECTIVES: To provide core services to eligible youth. WORKLOADNiSERME,'WORKSADRESNREgg'STUALMETSESTIMATEDiVili q.PpROJECTEVEFL Clients served to be determined FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 284 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER- Iliclnratarl Wnrkar Prngram -- Annnn_9r a4 DEPARTMENT DESCRIPTION: This program replaces the JTPA Dislocated Worker Program on July 1, 2000. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES..._ LAST CURRENT.FYf NEXTF NEXT:FY Personnel Services $ 0 $ 0 $ 80,000 $ 80,000 Supplies 0 0 10,000 10,000 Purchased Services 0 0 70,000 70,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 160,000 $ 160,000 Revenue 0 0 160,000 160,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: New program replacing JPTA Dislocated Worker Program. OBJECTIVES: Provide retraining for eligible layed off clients. WORKLOAD ACTUAL: ESTIMATED . PROJECTED Clients served to be determined FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 285 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Fducational I Rh -- Annan - 7645 DEPARTMENTDESCRIPTION: This fund covers the cost of operating the Computer Educational Lab. ACTUAL :NISUDGETEte i REQUESTED RECOMMEND RESOURCES L.AS'T SIMP iii6i4i.k.ESiitt'igiiiiiil!!illfilletl!Oltiii$iMMIIINEiitiFY Personnel Services $ 86,198 $ 80,000 $ 90,000 $ 90,000 Supplies 12,695 20,000 20,000 20,000 Purchased Services 8,312 50,000 40,000 40,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 107,205 $ 150,000 $ 150,000 $ 150,000 Revenue 135,915 150,000 150,000 150,000 Net County Cost $ -28,710 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide a computer educational experience for clients. WORKLOAD ACTUAL; ESTIMATED ,ni:PROJECTEDNO Clients served 2060 2100 2500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 286 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Amarirnrp PrnOram -- 6nnnn - 2A46 DEPARTMENT DESCRIPTION: Youth corp program contracted with Larimer County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES L.AS" Plt....; CURRENT F? . NEXT Ftr NEXT<P t Personnel Services $ 79,421 $ 90,000 $ 90,000 $ 90,000 Supplies 782 2,000 2,000 2,000 Purchased Services 6,339 20,000 2u,000 20,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 86,542 $ 112,000 $ 112,000 $ 112,000 Revenue 86,542 112,000 112,000 112,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change OBJECTIVES:Provide Federal Americorp program for youth to receive stipends and college tuition credits for public service work. r.WORKLOAD ;ACTUAL: ESTIMATED PROJECTED Clients on team 9 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 287 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: (Ina Stop -- norm - 764A . DEPARTMENT DESCRIPTION: Funds given to help consolidate employment services into one stop centers. ACTUAL BUDGETEDiiii tAggyestatri;iimNAtziiisextlii lieiiiiiitittiti011ettntiltAtriiiitKilliiilililiiiitiittitnitommNtkiron!!:T!:;!!!!!i!!!!!!!!!!!!!!!!!!!!!!!!0*.!!!!n.E.i!!! Personnel Services $ 61,015 $ 30,000 $ 0 $ 0 Supplies 25,007 20,000 0 0 Purchased Services 16,420 40,000 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 102,442 $ 90,000 $ 0 $ 0 Revenue 102,442 90,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This grant was only for 3 years---1999 is the last year of funding. OBJECTIVES: Consolidate JTPA and Wagner Peyser programs into a One Stop Employment Center. WORKLOADACTUAL` .ESTIMATED # RO JEC `ED j n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 288 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Admin -- R000 - 2R51 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior Programs of the Area Agency on Aging. ACTUAL BUD ETED IREQUESTEtti iRECONIMENUii RESOURCES LOST 011. .'. ..GURR N f FT NEX tit NEXT. Personnel Services $ 35,428 $ 22,000 $ 36,000 $ 36,000 Supplies 1,702 1,000 2,000 2,000 Purchased Services 9,000 22,000 8,000 8,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 46,130 $ 45,000 $ 46,000 $ 46,000 Revenue/Transfers In 33,779 32,649 33,649 33,649 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. County subsidy of$12,351 unchanged. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WO KLOAD ACTU tL ESTIMATED P OJECTED Programs Administered 12 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 289 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Support Services -- Bnnno - 2A52 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; Adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. ACTUAL :; B DGETED REQUESTED RECOMMEND RESOURCES LAST FY .;<..CURRENT F ' < NEXT FY I EXT:FY Personnel Services $ 52,529 $ 35,000 $ 71,000 $ 71,000 Supplies 88 1,000 1,000 1,000 Purchased Services 96,774 104,000 101,000 101,000 Fixed Charges 5,837 0 0 0 Capital 0 0 0 0 Gross County Cost $ 155,228 $ 140,000 $ 173,000 $ 173,000 Revenue 155,228 140,000 173,000 173,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Grant amount increased $33,000. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. RKLOAD ACTUAL ESTIMATES _ PROJECTED Programs provided 9 9 9 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 290 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Cnngre0ate Meal Program -- sown - 2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. AGTUA BU ETED REQU TED RECOM END • RESOURCEim!ilftAsyrilltCURRENT FY N XT ptin FY __ Personnel Services $ 80,873 $ 40,000 $ 50,000 $ 50,000 Supplies 8,824 15,000 9,000 9,000 Purchased Services 230,731 245,000 283,000 283,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 320,428 $ 300,000 $ 342,000 $ 342,000 Revenue 340,679 300,000 342,000 342,000 Net County Cost $ -20,251 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program revenue anticipated to be up $42,000 in FY 2000. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL ESTIMAT D PROJECTED Meals served 75000 75000 75000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 291 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 60000 - 2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals from our nutrition sites and through Meals on Wheels. iiiiMACTUA . BUDGETED REt U STED I ECOMI END RESOURCES LAST FY CURRENT FY I NEX FY NEXT FY Personnel Services $ 9,711 $ 2,000 $ 0 $ 0 Supplies 7,783 20,000 10,000 10,000 Purchased Services 46,534 63,000 42,000 42,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 64,028 $ 85,000 $ 52,000 $ 52,000 Revenue 75,097 85,000 52,000 52,000 Net County Cost $ -11,069 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Cost of home delivered meals from the congregate sites changed to the C-1 program. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. UYORKLO D ACTUAL ESTIMATEDM::PROJECTED65 Meals Served 43000 45000 45000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 292 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: In-HnmP Suppnrt -- Ann00 - 7655 DEPARTMENT DESCRIPTION: This grant provides in-home support services to the elderly. ACTUALiiiiiiii!iii iiinilismpougpop miggfWESTEIViligcOMMENttii Re$001§CES FAST CURRENT PY NEXT P NEXT FY Personnel Services $ 5,692 $ 2,500 $ 7,000 $ 7,000 Supplies 0 0 0 0 Purchased Services 731 2,000 5,000 5,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 6,423 $ 4,500 $ 12,000 $ 12,000 Revenue 6,423 4,500 12,000 12,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program revenue up $7,500 due to more eligible clients. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. MEINEigiEWORKLOADMIEiniiinACTUAL:! ESTIMATED PROJECTED Clients served 41 45 45 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 293 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Hpalth Servires -- soon - 265B DEPARTMENT DESCRIPTION: This grant provides health services to needy elderly clients. MEACTUALla ESLIDGETEDM]::REQUESTEWERECOMMEND RESOURCE t,AST Pt ...;; CURRENT FY NEXT FY N T.FY Personnel Services $ 0 $ 2,500 $ 0 $ 0 Supplies 380 0 0 0 Purchased Services 5,931 8,000 15,000 15,000 Fixed Charges 854 0 0 0 Capital 0 0 0 0 Gross County Cost $ 7,165 $ 10,500 $ 15,000 $ 15,000 Revenue 7,165 10,500 15,000 15,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program resources up $4,500 for FY 2000. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL ESTtMA`TCD PROJECTED Clients served 300 565 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 294 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Flier Ahuca C;rant -- sonnn - 7A57 DEPARTMENT DESCRIPTION:This grant provides for educational training to the community on elder abuse. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES .. LAST PtIS itORRENTirei.iiii€itsoarricin.FE:i:N$EXV:Pr.g.!i.i!ii.!!'i!. Personnel Services $ 0 $ 1,000 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 500 1,500 1,500 Fixed Charges 194 0 0 0 Capital 0 0 0 0 Gross County Cost $ 194 $ 1,500 $ 1,500 $ 1,500 Revenue 194 1,500 1,500 1,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: Provide training to the community on elderly abuse. WORKLOAD 'ACTUAL. ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 295 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 60000 - 2658 DEPARTMENT DESCRIPTION: These funds supplement the support services fund. ACTUALMiBUDGETECin REQUESTED RECOMMEND 11.1.11kEdat§000,110 Personnel Services $ 0 $ 1,500 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 61 500 1,500 1,500 Fixed Charges 117 0 0 0 Capital 0 0 0 0 Gross County Cost $ 178 $ 2,000 $ 1,500 $ 1,500 Revenue 178 2,000 1,500 1,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: Program revenue down $500. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 1NOI KL©AD AC1iUAL. ESTIMA ED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 296 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Single Fntry Paint-- sonan - 7659 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. ACTUAL BUDGETEDig i.'!REQUESTECK. iRECOMMENElig RESOURCES LAST t CURRMNT FYilil!lilililillt40/104110011i'SjittitKiliN Personnel Services $ 283,177 $ 240,000 $ 280,000 $ 280,000 Supplies 996 5,000 5,000 5,000 Purchased Services 49,469 55,000 65,000 65,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 333,642 $ 300,000 $ 350,000 $ 350,000 Revenue 333,642 300,000 350,000 350,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- __ SUMMARY OF CHANGES: Case management revenues up$50,000 due to growing case load. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. �A'(ORKLOAD ACTUAL ESTIMATED PR tJECTED Caseload/month 500 550 550 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 297 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: .ITPA alder Wnrker-- 60000 - 2661 DEPARTMENT DESCRIPTION: Provides employment and training programs to economically disadvantaged persons 55 years of age or older. ACTUAL IN ogypgarpollgIgeog§TEgil ifiggpMMENON i'MNIIESOURCECEN NiifitAttiiiiiFYINCURRENT FY ANNEXtreEig iiggNEXTilirtieP Personnel Services $ 30,780 $ 25,000 $ 14,000 $ 14,000 Supplies 159 1,000 1,000 1,000 Purchased Services 15,095 14,000 10,000 10,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 46,034 $ 40,000 $ 25,000 $ 25,000 Revenue 46,034 40,000 25,000 25,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: On July 1,2000,JTPA will be terminated and replaced by Workforce Investment Act (WIA). The Older Worker Program will terminate at that time also. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients Served 30 30 15 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 298 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Fadaral Transit Grant-- wince - 9662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. ACTUAL � BUDGETED l Et UESTED RECOMMEND RESOURCES_.EN giMEAStIFISiini StURRENtrfeNEXT.'FY NEXT:FY Personnel Services $ 36,481 $ 35,000 $ 50,000 $ 50,000 Supplies 0 0 0 0 Purchased Services 9,121 7,000 14,000 14,000 Fixed Charges 0 0 0 0 Capital 0 0 34,000 34,000 Gross County Cost $ 45,602 $ 42,000 $ 98,000 $ 98,000 Revenue 45,602 42,000 91,000 91,000 Net County Cost $ 0 $ 0 $ 7,000 $ 7,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Request match for minivan with ramp through budget process. OBJECTIVES: 1)Administer program as defined by DOT rules and regulations; and 2) Provide services to eligible clients as specified in the UMTA grant approved by the Board. WORKLOAD 'ACTUALMO n.e$TRATgagm TilTipl3041,ROTEAR Passenger Trips 106224 122157 140480 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 299 BUDGET UNIT REQUEST S UMMAR Y AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Other Programs -- 60000 - 2669 DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the aging programs. ACTUAL BUDGETED : QUESTED RECOMMEND RESOURCESm,:i!,:ii!!!ii,1!alosnrin meumetantNEXT FY NEXT FY Personnel Services $ 10,048 $ 5,000 $ 12,000 $ 12,000 Supplies 33 0 1,000 1,000 Purchased Services 1,192 5,000 3,000 3,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 11,273 $ 10,000 $ 16,000 $ 16,000 Revenue 19,338 10,000 16,000 16,000 Net County Cost $ -8,065 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program revenue anticipated to be up $6,000 in FY 2000. OBJECTIVES: Supplement other seniors programs in Weld County. WORIKLOAD ACTUAL; ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 300 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Meriiraid Transpnrtatinn -- Ronan - 7R72 DEPARTMENT DESCRIPTION: Medical and non-medical transportation of Medicaid clients. CTUAL BUD ETED REQUESTED RECOM END RESOUR S k AtST FY ..: ..CURRENT FY < NET elf NEXT FY Personnel Services $ 7,201 $ 42,500 $ 45,000 $ 45,000 Supplies 0 0 0 0 Purchased Services 1,801 7,500 6,000 6,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 9,002 $ 50,000 $ 51,000 $ 51,000 Revenue 9,002 50,000 51,000 51,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Slight increase of $1000. OBJECTIVES: To establish a new program with transportation and meet a community need. WORKLOAD ACTUAL ESTIMATED - PROJECTED Annual mileage 18343 50000 60000 FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend approval. BOARD ACTION: 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Supplemental Fnnds -- 60000. 7676 DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. ACTUAL. BUDGETED ; tEQUESTED RECOMMEND RESOURCES iiiiiiiiiiiiiiiiiiiiiiiiii. LAST FY_.. CURRENT F f ,i.MEINE..X1rFriEN.:!!,•.NEXTii!ry,!,Bii.iiiiii , Personnel Services $ 48,398 $ 50,000 $ 50,000 $ 50,000 Supplies 2,205 900,000 900,000 900,000 Purchased Services 161,098 125,000 125,000 125,000 Fixed Charges 27,607 0 0 0 Capital 0 0 0 0 Gross County Cost $ 239,308 $ 1,075,000 $ 1,075,000 $ 1,075,000 Revenue 239,308 1,075,000 1,075,000 1,075,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Supply line item includes value of inventory. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. WORKLOAD ACTUAL:; ESTIMATED .!IERR()4EQTE.1"-YREil Participant Caseload/month 1931 2000 2000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 302 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENTNAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Cnmminity SPrvires Rlnrk C;rant -- Bnne° - 9R7ft DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. ACTUAL BUDGETED ': REQUESTED RECOMMEND RESOURCES LAST Pt CURRENT Pt NEXT Pt NEXT t Personnel Services $ 154,054 $ 114,000 $ 150,000 $ 150,000 Supplies 0 1,000 1,000 1,000 Purchased Services 45,851 50,000 50,000 50,000 Fixed Charges 0 5,000 0 0 Capital 0 0 0 0 Gross County Cost $ 199,905 $ 170,000 $ 201,000 $ 201,000 Revenue 199,905 170,000 201,000 201,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Block grant to increase $31,000 in FY 2000. OBJECTIVES: 1) Administer program as defined by DOL rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. WORKLOAD ACTUAL.: ESTIMATED PROJECTED Programs Served 6 6 6 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 303 AW 't 'Mc COLORADO 304 ' PECIAL Silt r LLe)es wanw' re sti fa FUNDS SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of$4,852,050. It is recommended that this amount, coupled with the$2,200,000 carry-over fund balance in the General Fund be retained, especially with all the uncertainty of state and federal funding and tax collections. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,050,000 with no anticipated beginning fund balance. Funds are committed to offset environmental health costs,the household hazardous waste program($576,201),overhead($22,692),and trash enforcement and pickup program($55,609). A one-time expense of$29,088 fora Solid Waste Action Group Project is funded for FY 2000 only. The remaining $366,410 is undesignated. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at$327,500 based upon the anticipated operating costs for 2000. The budget reflects funding of Island Grove Park ($270,611), the Missile Site Park ($44,433), and $12,456 remains undesignated. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established perAmendment One(TABOR), passed November3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of$2,500,000 has been established for 1998, which is greater than the required 3% of fiscal spending. 305 o O O O O O O o O o O O O Z O O O W LUN N N n c2 co cf., N 0 0 W CL 0 0 0 o 0 o O 0 o O O o O O in O V n O W M N O D NW W K 0 O 0 0 0 0 O O O O O O O O O I- O cri Oi O C7 W LC) M O O 0 CO Q CO Z D W U. D j_ Z co W IX W H re G p LL O o r ct > N W 2 c W L 0 0 Z O N 7 LL 0 W c 0 K rnw I- J 7 2 Z I- WNO H z > w > -Jz gZce H C W Z W I- W U O Z H > y N O ZO> 5 C00 7 W J z J W Q Z Q a Z o o W o I- y. o n o m Q e o E 7 z H Z o 0 Z 0 0 0 n n co O0 N N- 0 O a 0 Z O O D N N U- N N 306 0 0 0 0 00 1N N W N- N oM "f M NO N 0 W 0 0 CD. 0 0 N N r, N- CO o CN) M N d K 0 0 O. 0 O 0 0 0 O 0 F of of y o+ W m M Z W rn LL 7 D N 0 Z Q' W F- a z W o O F u. o cc ft W W 2 Z U y 0 U- LL N re C Z O H z 0 COU ] O Z CC Q LL Z K W O W CG F CO D i- > O K W a ZrQ 00 r CZ7 0 MO n 0 U U < ❑ Z 0 LL N 307 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used forthe acquisition, development, and maintenance of new conservation sites within Weld County. !iiiiileitaMENIBliilinaMACTUALBUDGETED REQUESTED FINAL motiiittiokoiontentocoetlittilikkbitlikapISEgriOntilitfartql1 Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 363,962 353,800 323,000 323,000 Fixed Charges 0 0 0 0 Capital 0 5,200 4,500 4,500 Gross County Cost , $ 363,962 $ 359,000 $ 327,500 $ 327,500 Revenue 547,778 359,000 327,500 327,500 Net County Cost $ -183,816 $ 0 $ 0 $ 0 Budget Positions -- -- -- SUMMARY OF CHANGES: Revenues are projected at$327,500 for 2000. Expenditures for the Missile Site Park are set at $44,433. Island Grove Park maintenance is held to $266,111 and provides for capital improvements of $4,500, for a total of $270,611 or a 6.8% increase. Undesignated amounts equal $12,456. OBJECTIVES: See criteria following Administrative Recommendation. ?WORKLOAD ACTUAL ESTIMATED PROJECTED. n/a 308 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Policy issue regarding use of county capital dollars to fund Island Grove Park improvements. Historically, the following is the amount of money received annually since the lottery started: 1983 $ 194,698 1984 195,304 1985 151,033 1986 138,069 1987 162,736 1988 154,074 1989 130,764 1990 136,726 1991 200,103 1992 220,219 1993 264,371 1994 205,534 1995 327,162 1996 312,024 1997 356,262 1998 363,962 The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park, with the exception of the following items: Entity Purpose Amount 1983: Greeley Civic Auditorium $ 141,464 1984: Greeley Civic Auditorium $ 143,000 1985: Greeley Civic Auditorium $ 90,000 1986: Greeley Civic Auditorium $ 51,500 LaSalle Community Center 10,000 Ault Park System 7,500 Dacono Park Improvements 3,000 Windsor Park Improvements 6,000 Ft. Lupton Pearsin Park Sports Complex 10,000 Independence Stampede Headquarters Facility 5,000 Since 1987 all funds have gone to the two county parks. 309 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 In 1984,the Board adopted the following criteria, in priority order,forthe use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or compliment the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. Capital items totaling $56,696 were requested, but only $4,500 are recommended as follows: jtM REtafR REf3MMftCJATIC�N ' (4-H Building) ADA Lift Platform $ 25,000 $ -0- Computer 2,196 -0- Partitions 4,500 4,500 Waterproof Building 25,000 0 $ 56,696 $ 4,500 BOARD ACTION: 310 0 0 00 0 0 p N O O 0 2 N O 2 N N N Q 0 W 0 0 0 00 N N O O N W N N CD NO N V CL 0 0 O 0 O O O O O 0 H O 0 O W O 0 cn 00 3 N N p 07 W 0 Z w LL w W F d' Z Fyo (7 O N 4 a Z 0 EE 7 V) Wo } LL H K Z W W W 0 z C KF- H 0_ z Z Z U D y W J • W� Q � ICY Q FQ- OI- ce 0 mQ z z Z 0 Z (� 0 fL � p0 rn U 0 Q z 0 0 M U N 3II 0 0 00 00 0 0 0 0 Ni cm) mm vv N 0 W CD CD 00 0 Ln LU 0 0 ~ N O Ill W m N lL CC O 0 O O O O O O O O O Ci) in W 0 N w m C M M 0 F 0 Z • Z W za z X o w W o CD u. N z0 ▪ } z O Q U 2 2 y z z O 7 F LL O r z z CD w U ? 3 Z z Z 0 U-1O z U Z w Oo xez 0 I— O r0i 70 rn 0 U U Q Z L M LA. N 312 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. 1111.11111111.1111111A004111f igsgpogtgogulsgoogttomgol0000mmeNabo RESOURCESungesouttosom haltationi CURRENT Flt EX �Y NEXT: Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 Purchased Services 0 0 Fixed Charges 1,200,000 3,600,000 4,852,050 4,852,050 Capital 0 0 Gross County Cost $ 1,200,000 $ 3,600,000 $ 4,852,050 $ 4,852,050 Revenue/Fund Bal. 97,384 900,000 2,600,000 2,600,000 Net County Cost $ 1,102,616 $ 2,700,000 $ 2,252,050 $ 2,252,050 Budget Positions i -- -- -- -- SUMMARY OF CHANGES: The Contingency Fund is funded at the level of$4,852,050 by carry- over fund balance of$2,600,000 and property tax of$2,252,050. OBJECTIVES: n/a WORKLO D ACT AL - ESTIMATED , t ROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $4,852,050 and the Emergency Reserve of$2,500,000 provide adequate reserve for the county and should be retained. In order to reduce the fund balance in the Social Services Fund in 2000 the amount of$1,252,050 is budgeted in the Contingency Fund in the 2000 budget. BOARD ACTION: 313 0 0 0 00 z W o o2 N 0 O W 0 0 00 0 0 r CO ow c NCC 0 0 O O O O r W 0m 0 CO O CO Z W U. 0 W Z 9 • W W • U. 0 W 0 o o ZLU C9 2 • 2 W W yXX w o 2 rU. Y LL rI- re z w a0 I- CCR- r CL Z Z Z U O xwr < o• r 0 C 0 N COW Q a Z ZU` of1 O u"i C) U a ❑ o z • NN LL 314 O O O O 0 O Z O O I-U 10' 0 up p 0 N N 0 U w 00 00 d o 0 0 0 0 N o 0 O W N N 0 V V 00 00 0o 0 0 00 O y 0 W 10i 103 Z• re A Q° N N F c CO LU ▪ W wa wX0 X w o › LL N O 0 Z W O < IL 2 > W y 7 LL W Z W Lip F > >- W = W W K 0 D O W Z 0 O W U W W W W OF 0 F 7K 0 10i 0 U U Q Z Z LL N 315 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EMERGENCY_RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Fmergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only, and that each local government shall reserve for 1993 1% or more, for 1994 2% or more, and for all later years 3% or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. ACTUAL BUDGETED REEL' UESTEI . A tECOMMEND i 1RESOUR.CES LAST FY ! CURRENT FYgi .:mNearroeguumiitlextPrm Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 2,500,000 2,500,000 2,500,000 Capital 0 0 0 0 Gross County Cost $ 0 $ 2,500,000 $ 2,500,000 $ 2,500,000 Revenue/Fund Bal. 3,816 2,500,000 2,500,000 2,500,000 Net County Cost $ -3,816 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Emergency Reserve is funded at$2,500,000, which meets the 3% fiscal year spending requirement. OBJECTIVES: n/a WORKLOAD ACTUAL ESSTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,500,000 be funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: 316 0 0l 0 0i 00 p 00 oo W o0 c 0 0 r C. p U W CL 0 0 0 0 00 00 r o0 0D o0 W 0 0 0 0 0 0 0 0 0 0 F- 0 0 crim W7 A a m p D W Z W U. W W K H LL o cz 0 $ o < O 2 CO CO CO Z co co W U 0 W f WUJa wm3 zre ❑ F- oo0 Z W W N D U0 _I 0 IY U QQ I- CJ Q 0 0 1- CU m Q a 2 Z 0 Z 0 G Et � N ❑ 0 m p o Z U- o U- N 317 0 0 0 000 of o a 8 8 8 Le LLI oO M ` Off) 0 N O U W f1 0 0 0 0 0 0 o � omo o o) o o W 0 o o NO W 0 0 0 0 0 0 o d d u v o N N- 0 y 0 W m a re m F Z LL W W N W N O ❑ r 0 U) g 2 U) LLI y F z W Z j U U- at = W w z 0 W W ~ 7 Zao z a? o � a i-I ww1-O uz 00 _ N O = 0 N co a U U Q 0 ° z 0 0 N N 318 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement-- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT`Pt NEXT'FYal!iiiiiiiiiiNexrresili Personnel Services $ 24,785 $ 25,900 $ 29,259 $ 29,259 Supplies 15 650 650 650 Purchased Services 7,410 20,700 20,700 20,700 Fixed Charges 0 5,000 5,000 5,000 Capital 0 0 0 0 Gross County Cost $ 32,210 $ 52,250 $ 55,609 $ 55,609 Revenue 0 0 0 0 Net County Cost $ 32,210 $ 52,250 $ 55,609 $ 55,609 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Only change is a salary adjustment of$3,359. All other items remain unchanged. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide roadside trash pick-up and enforcement. WORKLOAD ACTUAL ESTIMATED , PROJECTED Calls for service 164 170 175 Enforcement citations 31 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 319 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. AC7tJAiNSUDGETEDM!OREQUESTECri gRECOMmettss nesouRes uks fY CUt ENT a INext l9EXT Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 50 0 0 0 Purchased Services 1,001,194 868,490 971,699 971,699 Fixed Charges 13,199 19,260 22,692 22,692 Capital 8,500 0 0 0 Gross County Cost $ 1,022,943 $ 887,750 $ 994,391 $ 994,391 Revenue 1,081,056 940,000 1,050,000 1,050,000 Fund Balance $ -58,113 $ -52,250 $ -55,609 $ -55,609 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues are up $162,250 due to higher utilization of landfills in Weld County. Health Department costs for the Household Hazardous Waste program and environmental assessments are budgeted at$576,201. Solid Waste Action Group Project,which requires a .75 FTE Environmental Health position will cost$29,088. Indirect costs are$22,692 for 2000. Undesignated amounts of $366,410 are in the budget. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide household hazardous materials program. 320 SOLID WASTE FUND (CONTINUED) 2 700-902 00 WORKLOAD A TUA.1 ESTIMATE . ;PROJECTE[ Household Hazardous Material 4 cleanups 4 cleanups 4 cleanups Landfill inspections 36 36 6 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. $366,410 remains undesignated in the 2000 budget to mitigate impacts of landfills, such as road access, cleanups, and transfer stations. BOARD ACTION: 321 ,is?"' WIIDe COLORADO 322 CI , UNDO' s 0 CAPITAL PROJECT FUNDS SUMMARY Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2000- 2004 is presented in this section and relates to the specifics of the 2000 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2000 program is funded at $2,725,000 with $2,525,000 from property tax and $200,000 from interest earnings. Anticipated projects include replacement of the Galeton grader shed ($50,000), parks/recreation ($125,000), and special projects ($100,000). In addition, $2,250,000wi11 be reserved forthe construction of Phase II of the North Jail Complex and$200,000 for a South County Campus site. A$1,560,000 carry-over fund balance and a$4,010,000 ending fund balance is anticipated. The 2000 budget focuses primarily on small projects, such as the grader shed, undesignated park/recreation projects, and special projects. As one examines the other capital projects in the five-year plan, the most significant one is the jail expansion in 2003. Based upon a study done by the Sheriff's Office staff it is anticipated that the additional 160-bed facility will take approximately $2,000,000 to staff and operate in 2003. This amount is programmed into the five-year operational budget projections. The other project is a reserve for a county administrative building to be built in 6 - 10 years. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance and functionality of the buildings involved. 323 o Lri G \ § N aCD 0 ; § » ~ Q 0 CD 00 \ 0 CO , § D § § z0 § § } , I u. $ ` co w H CC \B I- §( ` \ CD 0 k w\ 2 / o § \ ( G � / § 0 J„ 00 00 00 0 oo 0 W N N o 2 n N N N 0 U W CL 0 0 0 0 0 0 0 0 0 N N o W N NO W 0 0 O O O O 0 O O I- 'd N Q fq CO W in v) j c j N N L m W a • Z 1- W oa Z w 0 W LL X O W } F 2 Z O Y. 2 Q = co O U Q K z Z Q O O F z 0 �za z WW LL 0 J W F IX D O. Q o J Z Q H a 0. I- W U )- 1- (zj o U, DO r O U C) Q ❑ z o D 0 LL 325 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with CRS 29-1-301(1.2)April 5, 1984. Formerly Public Works-County Buildings Fund (Fund 33). ACTUAL BUDGETED i Et U STED FINAL iiii RESOURCES ` LASST t..............i!!!iitiktRENtritiaNEXT ` NEXT ' Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 2,913,457 2,525,000 2,725,000 2,725,000 Gross County Cost $ 2,913,457 $ 2,525,000 $ 2,725,000 $ 2,725,000 Revenue 5,310,264 60,000 200,000 200,000 Fund Balance 0 -60,000 0 0 Net County Cost $ -2,396,807 $ 2,525,000 $ 2,525,000 $ 2,525,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2000 program is funded at $2,725,000 with $2,525,000 from property tax and $200,000 from interest earnings. Anticipated projects include replacement of the Galeton grader shed ($50,000), parks/recreation ($125,000), and special projects($100,000). In addition, $2,250,000 will be reserved for the construction of Phase II of the North Jail Complex and$200,000 fora South County Campus site. A$1,560,000 carry-over fund balance and a $4,010,000 ending fund balance is anticipated. OBJECTIVES: n/a O KLOADEMEACTUALMEN.g.tiESTIMATEMEPROJEC ED :i n/a FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2000 funding level of the Proposed Long Range Capital Plan for 2000-2004. The actual plan is on the pages immediately following. BOARD ACTION: No change. 326 WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 2000 - 2004 Presented By: Donald D. Warden, Director Finance and Administration September, 1999 327 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 2000 - 2004 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget, a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule,estimate of cost,anticipated revenue sources, methods of financing, and such other information as may be required." This five-year plan projects capital improvements for 2000 - 2004. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four (4) sections: 1. Introduction 2. Financing Alternatives 3. 2000 - 2004 Five-year Plan 4. 2000 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program. The 2000 -2004 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation,the proposed solution,and the financing plan for each project. The last section of the report provides a recommended 2000 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 2000 county budget. 328 FINANCING ALTERNATIVES 329 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally,when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach,assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 330 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period,one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 331 5. During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. 332 DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the state,unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957). In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which, together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3%of the assessed value in the county, which is slightly over thirty million dollars in Weld County. Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of multi-year debt. It states that an election is required: "Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans, creation of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years." In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized, made and executed in accordance with the laws of the state, including the borrowing of money to fund county projects,the pledging of project revenues and repayment thereof, and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially,that is, a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally,the last maturing bond comes due ten to thirty years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields or return on investment demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. 333 General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond, it is generally agreed to be a more secure investment than other types of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-year term; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed, not by pledge of the full faith,credit,and taxing authority of the county. Projects typically financed by revenue bonds include airports, stadiums, and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations. Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt,there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty years. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures. 2. Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field. 334 In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements, such as the necessity of the service, control over competition, and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county,which gives the county the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also, some court cases indicate the annual rental must be paid from non-property tax revenues to avoid the lease being considered a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather, it is usually a promise to pay only one year at a time,with an implied intention to continue payment until ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from seven to ten years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are higher. Building Authority: A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction,which also appoints the Board of Directors of the corporation. Weld County created such an authority in 1987 named the Weld County Finance Corporation. The directors are the Director of Finance and Administration, County Attorney, and Director of General Services, each appointed for ten year terms. 335 The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20. 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a "no action" letter should be secured from the Security and Exchange Commission, exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities, the authority leases the facilities to the county. Again, this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. 336 BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation, created in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of General Services as directors. Tax-Exemption of Interest: Once the non-profit corporation is created, the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities, the proposed lease terms, terms of title reversion to the county and the proposed method of financing. Corporate Bonds and the S.E.C.: As corporate bonds are subject to registration requirements of the Securities and Exchange Commission, a "no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract Once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. "no action" letter. 3. Finalization of financing. 337 The Bond Issue: When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority, the county can lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether there is an existing loan on the building, and negotiations, a bond issue can be for only the amount necessary fora down payment. The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains. A revenue ruling would be required, however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 338 COMPLETED CAPITAL PROJECTS 1994 - 1998 339 N- O M (Or N CO N M N 7 LOLO HMO 00) coM N 0 Or NO r6GC co-r r O r-- (OO Q N N r CO O O r r M (O t mr O) N- N (O O I,- O V N MO u) NO) CO (O (+) CO O r i5 I� O O CO I- h CO (- N CD u) r Or (NO00) rO Oi O r O (00 N h T- U r N I- N CO 0) Q CO V d)• O O O W r- O � O % N �j Lc) N- I� Tr in rOrr Q a)o N O) r COTr r r 0 ul-M r Jo r o Et* 0 W _, ec CD O 'ROO) (OO OM OM (OC) u) ISO u) O 0) r O I- 0) r u) O) I� O) (O (O u) O u) :41 "1 O r M r N (O I- N N N O Tr O V O O) r c0 Qcm N V (n N co co(n O)(nNO0 co N MO r M N O) O r r N V r V M CD r N^� N I - I U CD C)) ONr ISO r O (OOV l N O O r u) NOOO CD MO) O Tr Tr O) M CO O) l6 N O) r COCO COtt h (OO) OO CO O) O LU w 0) O co-O co-O r N O) O O r 0) co- N 01 QOr NrV I- Tr (OMM O) N r r O W n V r r M N CO r M —I � 0 2 0 MOOONO V 0) � O MN CT) * NNN r- IX) 00 LC) f- d' CON 0 O) M U) (ONhu) N (OMO ON u) CO N R CD MNOMr M OIL OR V (O (O0) r I- O) hO CO O N r' M (ON V O) O OC u)O) V O) M V O (QN_ r F Cr• O N rCO CO CO O r (V � O N M CO CO O 'V' N (A 0) r r r CO r N U) U) y >A co a) N N N 0- N C w a (a a0x Cl) oU � `m d CD EU a o 212 a) o V) (n 'm a0i Cl) j N Q > N O o C 2 • (L w3 y � U c co m = m ; O L o (o r N N 2 0 0 7 1) f0 (0 O O''O d aEi W m c = m = (n o"oU 3 c (nU0 U = c (A 3 C 7 V — (�0 U 7 C 7 C CO 0 0 f0 7 CV)t 7 N `i° E .n N O y '(p 0 0 0 0 0 0 N N O - 4) 0 0 rt 0Q � UU � —, a (n � UZ (nOx (i 3.5 xxxr 340 2000 - 2004 FIVE YEAR CAPITAL PROJECTS PROGRAMS 341 o O O O O O O �O O O O 0 O U)r N 6 f--in r r M r r K3 O 0 0 0 0 0 O Cr) 0 0 0 O 0 O Lt N 0 N O N r ' r r rM r 2 S //g0 0 0 0 0 O O VV�n O O 0 O 0 ON 0 0- 00- 0N 6 N CC N 0 N r r- V a. r N CO CO H LU O O O O O o O O O 0 0 0 O O O 0N 0 LO!) 0 U) N 0 N (N L.L N r M r r M N CD O N ! d o 0 0 o O O o Q o 0 ci 0 0 0 0 0 U N N1-0 0 N r Or CC N N Q 69 w I LU J > H O O 0 0 O O O O 0 0 ooi to O N 6 r O U r o to r 0 i M O z r D 69 W _1 y co F (n Y a 0 7 Co w 0 0 E oa�i Y 0 0 o a U w w c m . co z m w 3 Z 7 l0 L a N W CC U N 0 S2 (� N CO C J CC Q J - _ E �p N a) F- W Li 0 v c0 'c a O a a -" 0n Q (9 a F— CC 342 RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS 343 CAPITAL EXPENDITURES FUND RESOURCE CAPACITY 2000 - 2004 NTEREST PROPERTY OTHER TOTAL TAX 2000 $ 200,000 $ 2,525,000 $ 0 $ 2,725,000 2001 300,000 2,025,000 0 2,325,000 2002 150,000 2,275,000 0 2,425,000 2003 50,000 1,275,000 0 1,325,000 2004 100,000 1,275,000 0 1,375,000 344 CASH FLOW ANALYSIS CASH REVENUES EXPENDITURES RESOURCES BEGINNING ENDING FUND CAPITAL OTHER/ FUND BALANCE FUND INTEREST CONSTRUCTION BALANCE 2000 $ 1,560,000 $ 2,525,000 $ 200,000 $ 275,000 $ 4,010,000 2001 4,010,000 2,025,000 300,000 4,025,000 2,310,000 2002 2,310,000 2,275,000 150,000 3,500,000 1,235,000 2003 1,235,000 1,275,000 50,000 225,000 2,335,000 2004 2,335,000 1,275,000 100,000 225,000 3,485,000 345 CORRECTIONAL FACILITY Existing Situation: The Centennial Complex Jail was constructed in 1978, and has been remodeled three times to increase the capacity to 294 beds. In 1997 Phase I of the North Jail Complex was constructed with 160 beds, and all the core service facilities. The North Jail Complex is currently designed for a build out of 640 beds, but the site can accommodate a 960-bed facility Each phase would be in increments of 160 beds. Jail population continues to grow in Weld County. Based upon a study done by the Sheriffs Office it is anticipated that by the year 2003 Phase II may be required. Phase II will add 160 beds based upon the design. Proposed Solution: It is proposed that additional phases of the North Jail Complex be constructed in increments of 160 beds as needed. The total project of approximately 211,355 square feet will be constructed in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core service facilities, such as kitchen, administrative offices, medical detention, booking area, and lobby to accommodate 640 inmates. Phase II will be 160 beds and will be both minimum and medium security to accommodate the projected inmate classifications. It proposed that Phase II be constructed in the 2001-2002 time frame for full operation by 2003. Financing: With the recent development of the first phase of the new facility, it is recommended that the county reserve$6,500,000 in additional resources in the next five year plan for funding of Phase II for 160 additional beds. In addition $2,000,000 for operation of the additional 160 bed pod must be programmed into the five-year operational budget plan. 346 +� : I I r 1 — � T —n c ,'I I I I I 1 • II I tit(.i. I III ` 1 J I i I Ii ti`i € I 1 III l I �fE n r I } I = t It' Ii I 1 i i ,, 114 a n t � i� I ;� < i I � 1I , ' �11ii —=— _ wig — 4-- 1k 1g � � s . ,g ! / / ; r-ft J X i II ..1 , � J ; to ggg ge` gg at gu OO .1 , I •' : 1 tdt 434 iht. . it: = it i4� 1 ii {I ->ist t; • ,-•zNI I iARV ! Ni ! [ [ gg g W II , `� I Ei ♦ a • gm El C C Cz l / t i i � gggQI it o I J ) I !I I �, ♦ [ I Z • I E I , s — 1 e 11„---f fpJ r _ $ H. </ p gar \^ - 111; I 114111 1 ' 17F I ` to J ill2cl e i i El.` I - x J 1 347 x-a�o 11 1 1 WELD COUNTY BUSINESS PARK Existing Situation: In 1987 Weld County acquired 160 acres located in the southwest corner of"0"Street and North 11th Avenue in Greeley. Funds for the property came from the sale of the Health Building. Proposed Solution: The property is large enough to allow for future consolidation of county facilities in one area. The utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the aid of a$630,000 EDA Grant. The first facilities, completed in 1989, included a 15,000 square foot building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way. The new correctional facility is located on this site, as well as Human Services, Health Department, Motor Pool, Public Works,and two administrative buildings. A portion of the property was made available for commercial development and offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989. Financing: Development, using future years' funds, is programmed into the long-range plan under specific projects,which include a correction facility($6,500,000), and Administrative Facility($4,500,000). 348 GRADER SHEDS Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate road maintenance function in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. Fifteen have recently been replaced-- Nunn (1981), Gwonda (1982), Vim (1983), New Raymer(1984), Mead (1985), Rockport(1986), Kiowa (1987), Severance(1987), Gilcrest(1989),Ault(1989), Briggsdale(1991), Keenesburg(1994)Stoneham (1994), Dacono(1995), and Fort Lupton(1999). Replacement order is as follows: Galeton (2000) and Gill (2001). Proposed Solution: An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function, it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified. Financing: It is recommended that the county budget$50,000 per year in 2000-2001 to construct, maintain, and upgrade grader sheds. The funding mechanism should be a pay as you go function out of the Capital Projects Fund. 349 COURTHOUSE/COURTHOUSE ANNEX Existing Situation: The Courthouse and Courthouse Annex provide for the space needs of the 19th Judicial District. Under state law the county is obligated to provide and maintain the facilities for court related activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical Buildings. After many remodels and upgrades it still functions as the main court facility for Weld County. In the mid-1980's two buildings across the street from the Courthouse were acquired and remodeled to house the Probation Department. As the population grows and court related activities grow the space requirements continue to expand. Proposed Solution: Over the next five years the courts will require two additional courtrooms, and office space for 15 additional Probation staff members. To accommodate the space needs it is proposed that two new courtrooms be constructed on the second floor of the Centennial Complex in the area where the law library and County Coroner are currently housed. The law library is no longer required and is being eliminated by the state. The Coroner has been relocated to the new Public Health Building in 1999. To accommodate Probation it is proposed that the first story of the Courthouse Annex that is retail space be remodeled into office space. Over the next ten years as the courts require more space it is planned that a new administration building will be built in the Weld County Business Park. This will allow the Centennial Complex to be converted into a justice and law enforcement center exclusively. Initial funding for the new administrative building is programed into this five year capital improvements plan. Financing: In 1999 three additional courtrooms were added, plus space in the Courthouse Annex was remodeled for Probation. This should meet the space needs of the courts for 7 - 10 years. 350 ADMINISTRATIVE OFFICE BUILDING Existing Situation: The long term plan with the development of the Weld County Business Park was for the eventual move of all administrative functions of the county to the business park. All of the functions were housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and Recorder, and Planning were relocated to the business park. With the future space demands of the courts it is anticipated that the remaining county administrative functions at the Centennial Complex will need to be relocated to the Weld County Business Park within the next 5- 10 years. This will leave the Centennial Complex as a justice and law enforcement center exclusively. Proposed Solution: In order to accommodate the court's space needs and the county's administrative functions it will be necessary to construct a new administrative facility at the Weld County Business Park in the next 6- 10 years. To accommodate the space needs of the existing administrative functions and plan for future growth it is anticipated that a building comparable to the new Health Building will be required. Financing: It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds in a reserve for the future construction of a new administrative building. Estimated costs for the facility will be $4,500,000. In the five-year Capital Improvement Plan $3,450,000 is reserved. 351 SOUTH COUNTY CAMPUS SITE Existing Situation: Weld County is experiencing tremendous growth in Southwest Weld County, and projections support the trend that the growth will continue for the next 20 years. The area within the next 5-7 years will become the second largest population center in Weld County, only behind the Greeley area. The population center will support the need for a satellite campus of county services to service the citizens in the area. A location that will be compatible with the projected growth patterns will have to be developed. The site will be in addition to the satellite operation in Fort Lupton. A five to ten-acre site will be necessary to meet immediate needs and accommodate future growth in the area over a 20 to 30-year period. Proposed Solution: It is recommended in the five year capital plan to budget$500,000 to purchase a site in Southwest Weld County forfuture development. The Board of County Commissioners should select a site and purchase it in 2001 - 2002. The site to be selected should take into account the future planned development of the area and where the most convenient location would be to serve the maximum people in the area with county services. The 1-25 MUD area will be the most likely site. Financing: It is recommended that in the year 2000 the Board fund $200,000, and in the year 2001 fund $300,000 for the purchase of a satellite campus site in Southwest Weld County. This will secure a building site for the construction satellite county facilities to service the area as the need arises in the next 5 - 7 years. 352 MISCELLANEOUS PROJECTS Existing Situation: Each year there are several small projects to update or renovate county facilities, provide for new county programs, and remodel to accommodate changing programs or meet new legal standards. An approach which provides miscellaneous funds of this nature can prevent postponing necessary remodeling of facilities and,thus, avoid added cost or delay of potential savings to the county and taxpayers. In addition, such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of$100,000 per year be set aside for such projects in the Long Range Capital Projects Plan. Financing: It is recommended the county budget $100,000 in each future year. 353 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested the county proceed very cautiously and very conservatively in the area of financing. To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can be used as a funding mechanism in years beyond 2004. The primary reserve would be for a future correctional facility or other facilities at the North County Complex. Proposed Solution: Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation, or could be used as an accumulation of capital outlay funds for funding of projects beyond 2004. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. 354 MISCELLANEOUS FUNDS 355 AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially those enhancements that will ensure the safety of airport operations. If the Board decides to continue to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FAA ADAP program during the next five years. Funds can also be made available to maintain FAA constructed facilities. Proposed Solution: In the Long Range Capital Projects Plan for 2000 $41,666 is included to accommodate capital improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects that emphasize safety features and other essential enhancements to the current operation. Financing: Funding of$41,666 is included in the budget for 2000. See the following page for the funding of the Airport Master Plan. 356 r O O r r-- V' 0 Ln to r N to N V' N . CO O CO CO O 'Cr- Rco N CO-(0 CO-r O 0 N V. Co r m Co r O 0 O O " f� In r V' co CO CO r r V' '. ''.� M r Ln N c '— er .....:.417:77. r r r nR Cfl 69 Cfl co V' p CO CO CO Wei O • 0 ' O CO CO 0 m CO O : O O 0- M rr CO Rea CO_ co C.V is r r r Efl . ' ' 0 0 O ' 0 0 O O O O O O O O 0 O O ci I; '. O O 0 0 O 0 O -M.Mi: O O - CO N r r O Cfl Z E]s COO V'co O OO O r00 n coM . O OM CO-000 Z IX) rCO CO O 0) 0) co Q 0') MEn r o co co co co a rCO rn cri toX W I- O v o v O o o N- ti vd Q CO 1-0 (0 c0 0 0)• �° 00 r CO cfl e» • O O Co In `C) ii. Inn 0rn CO xr oN-- r N r AMR 64 N (I) co 13 a)V co .`.. O W• 0] a) W U o c. U = - ' co 13 0) D • QW .c 1- Q Z 1- m c CO O cC Z Q > cm c 0� n I-- > OU W H W O W U W U I— CL W U W OO IX 357 CONSERVATION TRUST FUND Existing Situation: With the passage of SB119 (The Colorado Lottery), 40% of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is anticipated to be$350,000 per year. The funds must be used for"the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, CRS, 1973). With the passage of Amendment 8 (GO COLORADO) these funds should stabilize at$350,000 per year, plus lottery sales growth. See Conservation Trust Fund for detailed discussion. Proposed Solution: The Board has the option to use the funds in the following ways: 1. Maintain and improve Island Grove Park. 2. Maintain and improve the Missile Site park. 3. Acquire and maintain open space. 4. Develop and maintain trails. 5. Other project requests from throughout the county. Financing: In addition to Conservation Trust Funds, it is recommended that the county finance parks and recreation projects at a level of $125,000. 358 ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery to the maximum amount possible prior to use of general county tax funds. Beginning in 2000 $100,000 in General Fund dollars will be committed to the construction and maintenance of an indoor arena facility. The facility will be constructed and maintained jointly by the City of Greeley, Farm Show, and Weld County. 359 iii**1 Inc COLORADO 360 --- --- --- PROPRIETARY FUNDS } PROPRIETARY FUNDS SUMMARY Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. AMBULANCE ENTERPRISE FUND: The Ambulance Service is funded totally from 2000 projected fees of $4,617,359 with no county subsidy. Total expenditures include $2,133,400 for salaries, $1,132,000 for bad debt allowance, $327,521 for county overhead, $167,438 for depreciation and the remainder for service and supplies. The budget for new equipment is $285,500. A 7% rate increase is calculated to support the service in 2000, due to a Medicare regulations change. MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to$3,657,204 in 2000, with $764,015 budgeted for new capital equipment. The budget reflects the continuation of the contract fleet management approach adopted by the Board in August 1984. Contract amount is $764,015 (up 3%) for 2000 and excludes the City of Greeley. Depreciation is up to $1,563,542 for new equipment purchases. HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self- insurance program which includes dental and vision coverage. Details of the program and coverage are found under the specifics of the fund summary. In 2000,the county will continue with only dental and vision being self-insured. Health coverage will be provided by a private company. INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are $875,141 in 2000, with a property tax levy of$550,000. Details of the program are provided under the specifics of the fund summary. PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$814,336 in Weld County. Funding is at current level and reflects no capital upgrades. WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County Finance Corporation, which accounts for the lease purchases of county buildings. The active leases are for the Administrative Building and North Jail Correctional Facility. 361 0 0 0 0 0 0 o 6 of a▪ m cLOi Z N g r W O O < v N O 0 cc o O O 0 0 0 O of of o to LO F v o) m y (0 r 0O IL 0 i0 NI v N d W Z O 0 0 0 0 0 0 of of O I- r a N tO F- N I- A W W r r W ❑ trl f7 Z m U. W W D N Z K w a w U w Is- 0 Z 0 o w Z 2 z 2 LL 111 m N z 0 4 > re w w UU Q w w KIx0 wwz ~ w re CC oOm F > Z z0(.0 DOH WOJ O W Z W M < � � CD UU �I- C.)0 I- y o o_ m Q f 0 Z z... Z 0 0 Z 0 0 0 0 0 N N 0 0 a Z 0 0 Z o 0 D 0 0 LL 0 0 362 0 0 0 0 ai of z CO LO N CO W r o g o m $ o a U W K 0 0 00 of0) (n LU M M H r r o W fp (O N o cc 0 0 0 a of rr (l co O H Z V) a W MM r cn 0 ci ci W � m yo n o Z W o W O N W Z• 00 g2 z 2 N LL Q y K a re z o z w U w Z U = z LL 4 W K W = D Z R a m W < I- 0 0 _Z Et 0 N 0 U U Q ❑ Z D 0 LL N 363 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AMRIII ANCF FNTFRPRISF RIND BUDGET UNIT TITLE AND NUMBER: Ambulance -- 5000-23100 DEPARTMENT DESCRIPTION: The Ambulance Service responds to both routine and emergency calls forthe county. It is an advanced life support(paramedic)provider. Personnel and vehicles are stationed in Greeley, Evans, and Fort Lupton. ACTUAL BUDG T R t U ST D MME D RESOUR+ ES EAST F <' eEIRRENT FY € NE?tT ( M1tl l ;p1f Personnel Services $ 1,777,545 $ 1,697,484 $ 2,133,400 $ 2,133,400 Supplies 185,610 135,500 152,000 152,000 Purchased Services 1,057,205 384,420 419,500 419,500 Fixed Charges 1,183,590 1,487,275 1,626,959 1,626,959 Capital 229,229 35,000 285,500 285,500 Gross County Cost $ 4,433,179 $ 3,739,679 $ 4,617,359 $ 4,617,359 Revenue 3,660,359 3,739,679 4,617,359 4,617,359 Net County Cost $ 772,820 $ 0 $ 0 $ 0 Budget Positions 33 39 43 43 SUMMARY OF CHANGES: The 2000 budget calls for reducing scheduled overtime per four year parity plan; increasing the fleet by one unit; and revising SSM to improve coverage of western region of county. Line items are increased due to projected activity. Revenues reflect the anticipated call volume and a 7% rate increase to accommodate the federal reduction of Medicare revenues. The revenue rate change is part of the three-year phase in plan of the Medicare revenue reduction impact. OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2) To maintain maximum possible collection ratios; and 3) To develop stable revenue sources. 364 AMBULANCE SERVICE (CONTINUED) 5000-23100 1998 1999 2000 WORKLOADNOMERWORK4OMMENSMIMA ` UA E TIMIATED PROJECTED Emergency Transports 3,891 4,319 4,665 Routine Transports 2,133 2,368 2,557 Dry Runs 2,801 3,109 3,025 TOTAL 8,825 9,796 10,247 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 365 0 0 0 0 0 N yN O N O O � O N W m COO Or N. CO o O V CD O 2 N NO 0 W CL 0 0000 0 0000 0 0 N OW o 0CDO N N d CL O 0 0 0 0 O 0 0 0 0 V h O h N O 0 0 ( (CD OO f0 D D F- !� I- N Of 0 CO n � n o0 0 co 0 r jai D CO p W Z Z LL W W t7LL. J U. O O ace a ¢ O 2 O f N Z LL V N W W D 00 O -i W W W j y d yr (1) Le CC w ZO W O FOO Z Nye Z W W N =00 g � 022 0 WIX 0WZ QQ N < 00 200i— F U 0 m 0 CO COQ CO NI- 2 7 Z Z 0 O 0 0 ee COn (0 (0 0O rn mm 0 0 0 00 Z 0 00 D 0 00 Lt. 0 CO CO 366 0 0 0 0 0 0 • o V l6 N 1� M LO O 02 a) co N O r M O r O W K 000 000 • 0 LO O N N I C r M OO W at OD Lri N a lx 0 0 0 O O O 0 CO O O CO r F- N V N W a) N ?OD N Q w ' o N MuO Z F m LL Q O W — LL —I Xo O W O o LL N a0 O 4 1- a O 2 2 g U) y 0 z U. U. z N 0 z O UW J o 0 W O W O a F- CCCO0 o J 2 W OZQ w j 0 O ik z 0 0 M DO FN rn 0 U U ao Z 0 0 00 lLL OD OD 367 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment-- 6000-17550 DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use. Mitagnimagns EINACTUALINO iNBUDGETEDSREQUESTED 'RECOMMEND RESOURCES LE ST Pt CURRENT PY € NF.XT NEXT'Pt Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 2,208,054 1,973,542 1,973,542 Gross County Cost $ 0 $ 2,208,054 $ 1,973,542 $ 1,973,542 Revenue 0 0 0 0 Net County Cost $ 0 $ 2,208,054 $ 1,973,542 $ 1,973,542 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See the following page to see the equipment to be purchased in 2000. OBJECTIVES: N/A MilititialiNORKLOAVS0M7 ;ACTUAL ESTIMATED PROJECTED !. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 368 IGA EQUIPMENT Request Recommended Approved Sheriff: Patrol Vehicles (10) $ 210,000 $ 210,000 Civilian Vehicles (3) 48,000 48,000 Full size 4X4 (1) 28,000 28,000 Building and Grounds: 4-Wheel Drive Truck (2) 37,625 37,625 Human Services: Vans (6) 180,000 180,000 Minivans with Lifts (2) 60,000 60,000 County Shops: Service Vehicle 70,000 70,000 Public Works: See List 1,339,917 1,339,917 GRAND TOTAL $ 1,973,542 $ 1,973,542 369 W d W 5 N 0 0 , a` ON ON 0\ ON D\ 01 T 01 '. O 0 0 0 0 0 O O LHU A 0 ,•` O 0 O 0 0 rL'-+� 6N9 CO CO 61 00 Itg rQ-'� si Y3 EA 69 69 NN EA CA W CA W O O 1 ON o, N 7 en 7 0, N a O 0 O 0 0 0 0 0 0 O �O 0 0 en N N N N CO VD b4 in N 00 00 00 00 in z - -- w -I. in y - — w O 0 0 0 0 In 0 1n Om Q0�y 0 0 0 0 0 0 0 00 F w N O co" O 0" N V1 --� as 49 In w 69 49lel 4, 6901 69 A F- F ct Wo 0 a, Q a H W 0 0 0 0 00 0 ry W E. N in o lrl 0 0 tn o N\" N CD F U 69 s9 s9 SS N W a z a. a 0 O 0 ❑ x a b 6. b b v -49 0 0 a to roso «, W 0 0 0 0 °�' o CI d 0 0 0 0 0 3 g g n- . as F. F- F zF z 0 tia p o a.+ O .+ o .+ o .+ O .+ o •�y o N ^� N 't@ N '@ N •@ N 0 ouOo RI Q M M /-. M /.., M /-y M M Al M 370 W 0 CT Len N N N 14 O O 0Vc O 0 0 O O 69 M g V9 4M9 4�9 4�9 ECA A F V] W W O.+ oen O N 0 0 0 — WW O �O 0 0 0 0 0a F CG Ln v -a voi aa)i aa)i aa)i ,N a3i Iel n I CVD Z - - y - z z z - z - - - W 0 0 0 0 0 0 0 0 N 0 N W 0 0 0 0 0 0 O 0 C 0 O\ a A U N O O O O In In kin ClIn .Ct .� W � v, F M 4r9 4499 6699 N M N N N 'y 49 49 69 69 69 49 49 N W 4 EA A � H W WO 0 C4 A 0 0 0 0 0 O 0 0 N 0 W W ON 0 O O 0 O Ln 0 LA 0 N kn 0 F a F In M N N N <i "O N ON er a en CV en N el N W z (A49 69 49 69 49 49 49 49 69 o V c F � N 44 CI* Z • k Cu 2 �� .;Z A �0 o v o Xr o o 'a 3 0 r 1. 0 Mi en pN Ili ON 4i, L.4-4 ~ O sa N 0 W 'b p .0 E C y C CO 7 _ - C C^-4 E-H 0. A • .0 v] p hp 0 CA m V -. .0 W ad F" F-� F a — . ,_ z a i o. o. o a op bq Oq j C C V] C% ti CA Cs C C C o ;) O : O O :a o ;) o O O Oo 0 o 0 o oo oo Oo Oo o ❑ OC OC OC _ 2 NM E. _ _ + _ _ + _ N ,4NN NN N NN N en M F en en F en H en M . en c en 371 w w O M Cts CN O\ Q 0 0 00 0 0 0 0 M M H 69 b9 F W va d k v, ,-a 0 N 0 MI P. 0 0 Z 'I' a a N N3 z z 'ru z W 0 0 0 00 0 py 0 A U o O 0 0 Wo Ct 0 04 0 0 0 0 0 0 O 0 in 0 Q CLI om' a C�C N 6�9 M N M 0 5 U ,G 69 69 '4 if) 0 F N Py LC z 0 k 0 .0 .00 pi: af a.) o ct vv 0 as 1. can UU Oa �� u W C Q 4 �. "0 4 b 7 ,4 'b - C O N Q R. b t O < O P. V] — 04 CL n N ,-. 7 jj U FF" f: r-i H a z 0 o c to to A M /-. f/1 M V1 M enM M 372 W a W 5 N 0 0 0 . rn 11 A 0 0 0 0 W 0 O 0 O0 Ot N m m vi N -0 69 49 69 n. m M F V) W 69 en W Q O O O O y y NN 0 0 N NN et 0 z z - — tr)F z o N Wi., A �U-fON N 0 0 0 0 0 a� F� [� fx W en" N N N m N 0 09 49 m /may Q; 69 f/9 69 69 _ 69 en V 4 — w F F 69 69 W w en • A0 0 0 N0 0 0 0 0 0 O III a4• H W V °O O� 0 00 O yUyen cn 6N9 6NN en- 69 9 69 VI O to) O N W 0. cn b N z 7 Q r 7 7 7 '0 O v I. o ai o >C )C �G' v y - 0 3 N V 6. 7 c. 0o3, °p0o o b tine 3 Tip A 'fl 74 U V Nh. -C)Ici ° ° N YO ti ° ° 'O o gat g F- ti Fi F a ,� ,� — — .. — ,- 00 Z N o •� 5 0 � o oon gb o Aon � 0t .5 y en pg en W en PP M CO en Ce W W P1 373 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-96300 DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. ACTUAL BUDGETED REQUESTED R COMMEND LAST PY ;'...CURRENT PY N '1"PY NEXT;;I Y Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 409,097 483,476 483,476 483,476 Purchased Services 1,436,693 1,552,248 1,560,208 1,560,208 Fixed Charges 1,636,892 1,437,631 1,613,520 1,613,520 Capital 0 0 0 0 Gross County Cost $ 3,482,682 $ 3,473,355 $ 3,657,204 $ 3,657,204 Revenue 3,891,839 3,835,355 4,067,204 4,067,204 Net County Cost $ -409,157 $ -362,000 $ -410,000 $ -410,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects an increase of$41,364 or 3%for contract services with Baker and Associates. Depreciation is up$175,889 based upon fleet size and age. Other line items are stable with slight decreases. Over all budget is up $183,849. The budget is a full cost recovery budget with charges to users of the equipment. Sale of equipment in 2000 is estimated to bring $410,000. OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the county departments through privatization. 374 IS -MOTOR POOL 6000-96300 (CONTINUED) ggiNINMIWORKLOADINEENSEACTUAL ESTIMATED PROJECTED Number of vehicles 412 412 412 FINANCE/ADMINISTRATIVE RECOMMENDATION: Recommend approval. BOARD ACTION: 375 0 0 0cci z AA 2 m m o M NO U W K 0 0 0 0 ro m v CO ni ni 0 W m o N O W 0 0 O O ad N N N O 0 F - tD m rn 0 m U. cn z C7 w W- W O aZuyo K 0 Y cn x- 2 z j LL N *It9U_' = y W z Oz � g F- m � � Z 00 = h W 0 ~ Z W Zg > = � al0 J < ¢ 2 ~ N mQ v m 2 Z z ° o 2 O K 00 m U U 0 0 z U. N U. O 376 00 0O m co ei 0 2 m m NO U W 00 0 0 Co 0 AM ci) co co 0 W O N 0 0 O O O COOtt N N 0 0 0 C) W N ce T ❑ fn '— f7 O W Z W Z X o W O 0 0 Cl, Z Ce ' 2-- < 2 0 y U. en 0 W U Z Z 0 H U N Z Z Le_ Z = W O C Q g O _ Z Q -I a ZFa- w C aeZ F. 0 0 v j O rn 0 U C) Q ❑ Z N CO 377 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400 DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self- insured health program. ACTUAL !,iR'St)DGETEDge.gREQUESTEErRECOMMEND RESOURCES LAST FY CURRENT FY NEB? F`f NEXI FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 116 5,000 5,000 5,000 Fixed Charges 177,894 171,028 178,348 178,348 Capital 0 0 0 0 Gross County Cost $ 178,010 $ 176,028 $ 183,348 $ 183,348 Revenue 884,726 176,028 183,348 183,348 Net County Cost $ -706,716 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision reimbursement plan ($178,348) and wellness program ($5,000). OBJECTIVES: 1)Provide employee health/dental/vision insurance in the most cost effective way possible; and 2) Provide a well program to all employees. 1NQRKLOAD ACT IAL ESTIMATED Pk OJECTED Single coverage 606 625 631 Family coverage 211 240 244 FINANCE/ADMINISTRATION RECOMMENDATION: The health insurance program will require getting proposals for coverage in 2000. It is anticipated that the county could experience up to a 30%rate increase in coverage costs based upon other employers'quote in the area. Rates should be known by October 1999, in time for the final budget. The proposed budget provides for a 30% rate increase for health insurance in 2000. 378 IS - HEALTH INSURANCE 6200-93I00 (CONTINUED) The 2000 program is calculated with current participation as follows: Single Coverage: 631 Dependent Coverage: 227 DENTAL AND VISION: Administration/Well Costs = $ 5,000 Fixed Costs: $ 5,000 LOSS FUND: Dental = $ 140,348 Vision = 38.000 GRAND TOTAL - COSTS $ 183,348 REVENUE: Single Vision/Dental 875 X $13/month X 12 = $ 136,500 Dependent Vision/Dental 244 X $16/month X 12 = 46,848 TOTAL REVENUE $ 183,348 BOARD ACTION: 379 0 000 00000 0 000 00000 O O M M m d d d W O 0 (0 tm0 � 00 '0 ,- Z IOn O N N 0O O� N OO) N W G .t In N N CO N 0 U w CC 0 000 00000 0 000 00000 O dai vi 0 o0 of r O O m m L 0 0 N -cl- O 0 m c0 V O O V ON N CON CON N OO W N N N CO NO W 0 000 00000 0 000 00000 O 0 0 0 d o 0 o d 0 000 00000 O o lf) N 0 0 0 0 1 A H O O I- N N 0 0 In hl W NCO NN m r N O) N N Or In N N CO aO O D Z m 7 W W MD U' Z W W W Z• ee Z 0 a0N c }Mre Z a o z F 7 U. _J N 0 m 2 J W 0 0WW W ZV2 2 NCD W � OOO W 2 W W W W } 0 O U cOCC =o: 5550Lecerew w0Ozz w a wwww DZzzS r 0 0 CO CO KCL °' W Wz00 yJj7 P d O O O < Z O Q Q w M H H LL - - Z gmtoW y < Z Z W W w o J O Z Z 2 J O• wW C' KKJ W � aa < < U d' < a ¢ 1- yce22I- r Q 1- 0 0001- 2W000000 ~ N 00 000 WO ma v vv aaa 2 z Z 2 O O O 0 0 0 MMNM u- t+) (0M C) C) CO 00 0) 0) 0) mom 0 U a O O 00 000 Z O O O 000 D co corn M C) co l L CO 0 0 CO CO m 380 0 0 0 O O O O N rn Z c v v m og NO U LU It 000 0 0 0 C) M 0 V N T r O. co N Lc) r n- o W - co NO K o O O o O 0 tO O O o) COO N C) N Z• y O) W V V 0 W Off LL O 7 W Z o w Q' Xo W o0 U. N yo z > Q o ▪ 2 is. J y 0 0 W Z U Z U QZ O < = O V1 Z W LL 2 0 _J m CO < o J z y W K m Q X Oa0 W F (Z9 0 N C) Z (+) o) 00 0) 0) 0 U U 0 Z 0 0 D m co LL co N 381 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - INSURANCE BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300 DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage. Administered by Finance and Administration unit in the General Fund. ACTUAL BUDOE'TED < REQUESTED RECOMMEND SiBi!iiiii*ESQURCESSM MZURRENINEYN taiNextiryamNEXT FY Personnel Services $ 1,999 $ 0 $ 0 $ 0 Supplies 557 6,100 3,600 3,600 Purchased Services 6,686 41,850 50,000 50,000 Fixed Charges 479,361 803,570 821,541 821,541 Capital 0 0 0 0 Gross County Cost $ 488,603 $ 851,520 $ 87c,141 $ 875,141 Revenue/Fund Bal. 878,291 (159,236) 325,141 325,141 Net County Cost $ -389,688 $ 1,010,756 $ 550,000 $ 550,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of CAPP, but using the self-insured option underthe insurance pool fora fixed cost of$200,911, and loss fund of$250,000. Effective January 1, 1992, Weld County became self-insured for workers' compensation. Workers' compensation includes excess insurance and bonds costing $54,230, claims administration costs of$45,000, and a loss fund of$325,000. Unemployment insurance is being charged directly to departments. The program is supported by property tax ($550,000), charges for service ($230,141), interest ($65,000), and compensation for losses ($30,000). OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible. WORKLOAD ACTUAL;: E TIMAT D PROJECTED Property and Casualty Claims 72 80 80 Workers' Compensation Claims 114 120 120 382 INSURANCE FUND 6300-93300 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance program as outlined above in the summary of changes. In accordance with Section 8-44-110, CRS, it is recommended that a mill levy be used to fund the insurance program for local county activities and a charge back mechanism be used only for programs funded by state and federal funding sources. Weld County,through CAPP,has reduced limits of coverage and placed reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases. Continuation of the self-insured program forworker's compensation is recommended,which should result in cost savings, plus no shared risks with other counties. Unemployment costs are recommended to be charged directly to departments for revenue raising strategies and departmental accountability for costs. The fund enjoys a fund balance of$1,600,000 to safeguard against any extraordinary losses in a given year. BOARD ACTION: 383 SELF-INSURANCE FUND POLICY LIMITS, COVERAGES, RETENTIONS CAPP: Property (Includes EDP, Inland Marine, Auto Physical Damage): $50,000,000 Each Occurrence "All Risk" basis with sublimits of $500,000 Each Occurrence. Aggregate applying separately to Flood & Earthquake *General Liability: Bodily Injury/Property Damage: $400,000 Each Claim *Automobile Liability: Bodily Injury/Property Damage: $400,000 Each Claim Personal Injury Protection: Statutory *Errors & Omissions: $400,000 Each Claim $1,000,000 Aggregate Crime Coverages: Monies & Securities (Inside): $150,000 Each Loss Monies & Securities (Outside): $150,000 Each Loss Employee Fidelity: $150,000 Each Loss *Excess Liability (Federal and Out of State only): $1,750,000 Each Claim Maintenance Deductible: $500 Applying only to Property, Auto Physical Damage & Crime Losses. *Claims Made Coverage Form CAPP retains$150,000 for each claim/loss for property and$250,000 for each claim/loss of liability to a combined total per claim/occurrence of $2,000,000 for all CAPP members. Thus, the total coverage available to CAPP members for the first$150,000 per person of loss and loss expense will be$4,000,000 forthe year,excluding defense costs and associated expenses. An annual stop loss of$4,000,000 for all claims is provided for total losses of all members. Weld County has taken the self-insured option with a $125,000 deductible per incident. WELD COUNTY. Workers' Compensation $325,000 Loss Fund $300,000 Self-Insurance Retention Boiler $10,000,000 Each Occurrence Excess $1,000 Deductible Clinic Malpractice $500,000 Each Claim/Aggregate excess $1,000 Deductible 384 00 0 0 ro ro Zof co W vv o 2 w w NU U W 00 0 0 dO CO M M N oW COa0 Na W fL 00 0 0 Lri W W g mU 0 0 co O m Z W 7 z U. 0 W t9 > — W d' LLo > O 8 re W (n W = VJ Z n. um a N CO W W7 00 — W W W CO CO N iu F_ _ h 0 0 0 0 0 ✓ LL LL Z W W a D 0 CC CC J U etQ f QU U O - I- K 0 ma v f Z Z U a Ce C- 0 0 0 U Q 0 Z 0 U LL 385 O 0 O o co co Q cn (n Z lh M W Co o NO 0 W 0 0 0 6 CD CO CO CO CO NO W K 0 0 O O N N Co CO en m W COO ee Z OI ❑ LL F- m U) 8 aZ y W ala U W 8 5 LL N W O y � W < Z O � I a y i D LL N U z co O w F U U > j (o W U. W N W U W d' > Z U S o a w a OF X 20 W aF z F 0 0 • 0 0 U Q z Z o0 LL 386 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400 DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system. INCESEMEMENE IiiiltiOGETECYOgIREQUESTgag..ERECOMMENW RESOURCES CAST FY ::.:: CURRENT FY NEXT`:FY NEXT Pt Personnel Services $ 108,369 $ 114,925 $ 124,608 $ 124,608 Supplies 11,292 4,100 3,300 3,300 Purchased Services 514,483 523,877 571,253 571,253 Fixed Charges 117,857 141,913 115,175 115,175 Capital 0 0 0 0 Gross County Cost $ 752,001 $ 784,815 $ 814,336 $ 814,336 Revenue 744,929 784,815 814,336 814,336 Net County Cost $ 7,072 $ 0 $ 0 $ 0 Budget Positions 3 3 3 3 SUMMARY OF CHANGES: Budget reflects salary increases of 4%. Phone costs for local and long distance charges are up $29,951. Other line items are stable and reflect spending patterns, but in total are unchanged. Revenues are fully recovered from users of the phone system. OBJECTIVES: To operate and maintain all county phone systems, including research for replacement, improved productivity, and other service requests. WORKLOAD ACTUAL W ESTIMATED PROJECTED Centennial Incoming Calls 45,658 46,000 46,000 Social Services Incoming Calls 27,521 29,000 30,000 Health Building Incoming Calls 6,584 7,000 7,000 Human Services Incoming Calls 28,115 30,000 30,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 387 00 00 00 O cD m WCO. CO rn rn o r r- NO U LU 0 0 0 0 00 0 0 H w n M 00o La n NO W K 0 O 0 O M CO M 0 H O m W n N- mU' O m0 CO LL N W a z_ Z O W P cc W O O N a > re re z W N Z N z Q O Z V- LT. a C Cl) O Oa z0 00 N � U W m H z0 < qOz z J LL LL W CO U H Q ¢ Ell- re 0E- A. N Q V 2 z 2 z O CC 00 U U 0 0 o O L LL CO 388 00 O 0 O O m CO Z of oU-I co f o2 nn o0 N Q ce W o 0 0 O o corn ( c°'i m o W N o � NO O 0 O 0 O O co co co co U. W mOO a 0 1-- Z G O z UJ gxo Wg O LL N K a O r O K U Qa W 2 Z 2 LL Z co u) 0 LL Z 0 F z0 Q O a U F. re Z gO W Lu no z oz o W LL U Lij z Q O_ ZO W LL F ik Z O rO O D O 0 U U Q 0 ZLI- CO 00 CO 389 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority-- 6500-17700 DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings. ACTUAL BUDG TEDliggogOrEfrii R!piggpmmpso.,:c. RESOURCESOnAsVPOP CUR# NT FY ;_ NE 7 FY < EEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 783,106 740,330 739,160 739,160 Capital 0 0 0 0 Gross County Cost $ 783,106 $ 740,330 $ 739,160 $ 739,160 Revenue 753,985 740,330 739,160 739,160 Net County Cost $ 29,121 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts: RENT INTEREST TOTAL Administrative Building $235,000 $ 63,960 $298,960 Correctional Facility 55,000 385,200 440,200 Total $290,000 $449,160 $739,160 OBJECTIVES: n/a WORKLOAD ADTUALSEM NIESTIMAIEDULPROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 390 GLOSSARY GLOSSARY ACCOUNTING PROCEDURES All processes which discover, record, classify, and summarize financial information to produce financial reports and to provide internal control. ACCRUAL BASIS The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. ACCRUED EXPENSES Expenses incurred but not due until a later date. ACTIVITY A specific and distinguishable line of work performed by one or more organizational components of a government for the purpose of accomplishing a function for which the government is responsible. For example, "food inspection" is an activity performed in the discharge of the "health" function. ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of work performed by organization units. For example, "sewage treatment and disposal", "garbage collection", "garbage disposal", and "street cleaning" are activities performed in carrying out the function of"sanitation". The segregation of the expenditures made for each of these activities constitutes an activity classification. ALLOCATE To divide a lump-sum appropriation into parts which are designated for expenditure by specific organizational units and/or for specific purposes, activities, or objects. ALLOCATION A part of a lump-sum appropriation which is designated for expenditure by specific organizational units and/or for special purposes, activities, or objects. ALLOT To divide an appropriation into amounts which may be encumbered or expended during an allotment period. ALLOTMENT A part of an appropriation which may be encumbered or expended during an allotment period. 391 ALLOTMENT PERIOD A period of time less than one fiscal year in length during which an allotment is effective. Bi-monthly and quarterly allotment periods are most common. ANNUAL BUDGET A budget applicable to a single fiscal year. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATION BILL, ORDINANCE, RESOLUTION, or ORDER A bill, ordinance, resolution, or order by means of which appropriations are given legal effect. It is the method by which the expenditure side of the annual operating budget is enacted into law by the legislative body. In many governmental jurisdictions, appropriations cannot be enacted into law by resolution but only by a bill, ordinance, or order. APPROPRIATION EXPENDITURE An expenditure chargeable to an appropriation. Since virtually all expenditures of governments are chargeable to appropriations, the term expenditures by itself is widely and properly used. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. AUTHORITY A government or public agency created to perform a single function or a restricted group of related activities. Usually such units are financed from service charges, fees, and tolls, but in some instances they also have taxing powers. An authority may be completely independent of other governments or partially dependent upon other governments for its creation, its financing, or the exercise of certain powers. BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. 392 BUDGET DOCUMENT The instrument used by the budget-making authority to present a comprehensive financial program to the appropriating body. The budget document usually consists of three parts. The first part contains a message from the budget-making authority, together with a summary of the proposed expenditures and the means of financing them. The second consists of schedules supporting the summary. These schedules show in detail the information as to past years' actual revenues, expenditures, and other data used in making the estimates. The third part is composed of drafts of the appropriation, revenue, and borrowing measures necessary to put the budget into effect. BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget-making authority to the legislative body. The budget message should contain an explanation of the principal budget items, an outline of the government's experience during the past period and its financial status at the time of the message, and recommendations regarding the financial policy for the coming period. BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating budget into the general ledger as part of the management control technique of formal budgetary integration. BUDGETARY COMPARISONS Governmental GAAP financial reports must include comparisons of approved budgeted amounts with actual results of operations. Such reports should be subjected to an independent audit, so that all parties involved in the annual operating budget/legal appropriation process are provided with assurances that government monies are spent in accordance with the mutually agreed-upon budgetary plan. BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional expenditures, budgetary expenditures are limited in amount to exclude amounts represented by noncurrent liabilities. Due to their spending measurement focus, governmental fund types are concerned with the measurement of budgetary expenditures. 393 BUDGETED FUNDS Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Board approval is composed of budgeted funds. CAPITAL BUDGET A plan of proposed capital outlays and the means of financing them. CAPITAL OUTLAY Expenditures for equipment,vehicles,or machinery that results in the acquisition or addition to fixed assets. CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of years to meet capita: needs arising from the long-term work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, Special Assessment Funds, and Trust Funds). CAPITAL RESOURCES Resources of a fixed or permanent character, such as land and buildings, which cannot ordinarily be used to meet current expenditures. CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise included in the budget. CONTINUING APPROPRIATION An appropriation which, once established, is automatically renewed without further legislative action, period after period, until altered or revoked. The term should not be confused with INDETERMINATE APPROPRIATION. DEFICIT (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. 394 DEPRECIATION (1) Expiration in the service life of fixed assets, other than wasting assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. (2) The portion of the cost of a fixed asset other than a wasting asset which is charged as an expense during a particular period. In accounting for depreciation,the cost of a fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the entire cost of the asset is ultimately charged off as an expense. ENCUMBRANCES Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. The amount of revenue appropriated is the amount approved by the Board. EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. The unmodified use of the term expenditures in this text is intended to mean budgetary expenditures. FISCAL PERIOD Any period at the end of which a government determines its financial position and the results of its operations. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS Assets of a long-term character which are intended to continue to be held or used, such as land, buildings,improvements other than buildings, machinery and equipment. FUNCTION A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. For example, public health is a function. 395 FUNCTIONAL CLASSIFICATION Expenditure classification according to the principal purposes for which expenditures are made. Examples are public safety, public health, public welfare, etc. FUND A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources,together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. GENERAL FUND The fund used to account for all financial resources except those required to be accounted for in another fund. GRANT A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed the grantee. INDETERMINATE APPROPRIATION An appropriation which is not limited either to any definite period of time or to any definite amount. A distinction must be made between an indeterminate appropriation and a continuing appropriation. In the first place, whereas a continuing appropriation is indefinite only as to time, an indeterminate appropriation is indefinite as to both time and amount. In the second place, even indeterminate appropriations which are indefinite only as to time are to be distinguished from continuing appropriations in that such indeterminate appropriations may eventually lapse. For example, an appropriation to construct a building may be made to continue in effect until the building is constructed. Once the building is completed, however, the unexpended balance of the appropriation lapses. A continuing appropriation, on the other hand, may continue forever; it can only be abolished by specific action of the legislative body. INDIRECT COSTS Costs associated with, but not directly attributable to, the providing of a product or service. These costs are usually incurred by other departments in the support of operating departments. 396 INTERFUND TRANSFER Amounts transferred from one fund to another. INTERGOVERNMENTAL REVENUE Revenue received from another government for a specified purpose. In Weld County,these are funds from municipalities, the State of Colorado, and the Federal Government. INTERNAL SERVICE FUND Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Printing and Supply Fund and the Computer Services Fund. LINE-ITEM BUDGET A budget that lists each expenditure category(salary, materials, telephone service,travel, etc.)separately, along with the dollar amount budgeted for each specified category. MANDATE Any responsibility, action or procedure that is imposed by one sphere of government on another through constitutional, legislative, administrative, executive, or judicial action as a direct order or that is required as a condition of aid. MILL The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of property valuation. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund type Spending Measurement Focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period". Expenditures are recognized when the related fund liability is incurred except for: (1) inventories of materials and supplies which may be considered expenditures eitherwhen purchased orwhen used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than-normal accumulations must be disclosed in the notes to the financial statements; 397 (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. All governmental funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. OBJECT As used in expenditure classification, this term applies to the article purchased orthe service obtained(as distinguished from the results obtained from expenditures). Examples are personal services,contractual services,materials,and supplies. OPERATING BUDGET Plans of current expenditures and the proposed means of financing them. The annual operating budget(or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. OPERATING EXPENSES Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING GRANTS Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. OPERATING INCOME The excess of proprietary fund operating revenues over operating expenses. OPERATING TRANSFER Routine and/or recurring transfers of assets between funds. ORGANIZATIONAL UNIT A responsibility center within a government. ORGANIZATION UNIT CLASSIFICATION Expenditure classification according to responsibility centers within a governments organization structure. Classification of expenditures by organization unit is essential to fixing stewardship responsibility for individual government resources. 398 OVERHEAD Those elements of cost necessary in the production of an article or the performance of a service which are of such a nature that the amount applicable to the product or service cannot be determined accurately or readily. Usually they relate to those objects of expenditure which do not become an integral part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc. PROGRAM An organized set of related work activities which are directed toward a common purpose or goal and represent a well defined expenditure of county resources. PROGRAM BUDGET A budget wherein expenditures are based primarily on programs of work and secondarily on character and object class. A program budget is a transitional type of budget between the traditional character and object class budget, on the one hand, and the performance budget, on the other. REIMBURSEMENTS (1) Repayments of amounts remitted on behalf of another party. (2) Interfund transactions which constitute reimbursements of a fund for expenditures or expenses initially made from it which are properly applicable to another fund -- e.g., an expenditure properly chargeable to a Special Revenue Fund was initially made from the General Fund, which is subsequently reimbursed. They are recorded as expenditures or expenses (as appropriate) in the reimbursing fund and as reductions of the expenditure or expense in the fund that is reimbursed. RESERVE (1) An account used to earmark a portion of fund balance to indicate that it is not appropriate for expenditure. (2) An account used to earmark a portion of fund equity as legally segregated for a specific future use. RESIDUAL EQUITY TRANSFER Non-recurring or non-routine transfers of assets between funds. 399 REVENUES (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers-in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers-in are classified separately from revenues. SOURCE OF REVENUE. Revenues are classified according to their source or point of origin. SUBACTIVITY A specific line of work performed in carrying out a governmental activity. For example, "cleaning luminaries" and "replacing defective street lamps"would be subactivities underthe activity of"street light maintenance". SUBFUNCTION A grouping of related activities within a particular governmental function. For example, "police" is a subfunction of the function "public safety". SURPLUS The use of the term "surplus" in governmental accounting is generally discouraged because it creates a potential for misleading inference. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. TAX RATE The amount of tax stated in terms of a unit of the tax base; for example, 25 mills per dollar of assessed valuation of taxable property. 400 TAX RATE LIMIT The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments,state and local, having jurisdiction in a given area. TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. TRADITIONAL BUDGET A term sometimes applied to the budget of a government wherein expenditures are based entirely or primarily on objects of expenditure. WORKLOAD MEASURES Specific quantitative and qualitative measures of work performed as an objective of the department. WORK PROGRAM A plan of work proposed to be done during a particular period by the administrative agency in carrying out its assigned activities. WORK UNIT A fixed quantity which will consistently measure work effort expended in the performance of an activity or the production of a commodity. NOTE: Most of the above definitions were taken from Governmental Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, Appendix B. pp. 53-77. 401 #*!tv "Pc COLORADO 402 Hello