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Home My WebLink About992236.tiff PLACEMENT OF DIVIDERS -- 2000 PROPOSED BUDGET COVER POINTS OF ISSUE AND POLICY MATTERS -- Between 14 & 15 EMPLOYEE SALARY SCHEDULE AND BENEFITS -- Between 54 & 55 SUMMARY OF FUNDS -- Between 58 & 59 GENERAL FUND -- Between 70 & 71 PUBLIC WORKS FUND -- Between 182 & 183 SOCIAL SERVICES FUND -- Between 208 & 209 HEALTH FUND -- Between 242 & 243 HUMAN RESOURCES FUND -- Between 260 & 261 SPECIAL REVENUE FUNDS -- Between 304 & 305 CAPITAL FUNDS -- Between 322 & 323 PROPRIETARY FUNDS -- Between 360 & 361 GLOSSARY -- Between 390 & 391 992236 FI o03t7 COUNTY OF WELD 2000 PROPOSED BUDGET MESSAGE PRESENTED TO: WELD COUNTY BOARD OF COMMISSIONERS Dale K. Hall, Chair Barbara J. Kirkmeyer, Pro-Tern George E. Baxter, Commissioner M. J. "Mike" Geile, Commissioner Glenn Vaad, Commissioner BY THE DIRECTOR OF FINANCE AND ADMINISTRATION DONALD D. WARDEN September 1999 ont. Mg TABLE OF CONTENTS PAGE BUDGET MESSAGE 1 DISTINGUISHED BUDGET PRESENTATION AWARD 9 2000 BUDGET PLAN 10 2000 BUDGET CALENDAR 13 POINTS OF ISSUE AND POLICY MATTERS: Overview of Budget and Management System 15 Hierarchy of Budget Information 16 Weld County Mission Statement 17 County Strategic Objectives 18 Implementation and Results of Strategic Objectives 19 Budget Process 22 Highlights 23 Target Budget Approach 24 Solutions/Approaches 25 Goals of Budget Process 26 Major Program Specific Goals 27 2000 Guidelines 28 2000 Special Budget Instructions 30 Requirements vs Resource Capacity 32 2000 Program Issues 33 Budget Policies 34 Revenue Policies and Assumptions 35 Specific Revenue Assumptions of Significant Revenue and Trends 36 Policy Directions 38 Significant Changes in Policy from Prior Years 40 Significant Budget and Accounting Policies 41 Investment Policy 43 Capital Improvements Policy 44 Fund Balance and Reserve Policy 46 Explanation of Individual Funds 47 Organizational Responsibility for Budget Units 49 Policy Matters/Points of Issue with Fiscal Impact 52 EMPLOYEE SALARY SCHEDULE AND BENEFITS: Salary Recommendations 55 2000 Plan Comparison 56 Salary Adjustments by Department 57 SUMMARY OF FUNDS: Graph -- All Funds Revenue 59 Graph --All Funds Expenditures 60 Summary of Fund Balances 61 1999 Assessed Values to be Used for 2000 Budget 62 Net Program Cost 63 Summary of 1998 Allocated Costs Applicable for 2000 65 PAGE SUMMARY OF FUNDS (CONTINUED): Ten Year Trend Data: Beginning Fund Balance 66 Cumulative Percent Increase: Expenditures and Taxes 67 Weld County- Organizational Chart 68 Summary of County Funded Positions 69 GENERAL FUND: Graph -- General Fund Revenue Changes 71 Graph -- General Fund Expenditure Changes 72 Ten Year Trend Data: General Government 73 Public Safety 74 Health and Welfare 75 Narrative Fund Summary 76 Summary of Revenue 77 Summary of Expenditures 80 Office of the Board 83 County Attorney 84 Public Trustee 86 Clerk to the Board 88 Clerk and Recorder 90 Elections 92 Treasurer 94 Assessor 96 County Council 99 District Attorney: Ten Year Trend Data 100 Budget Unit Summary 102 Juvenile Diversion 104 Victim Assistance 106 Finance and Administration 108 Accounting 109 Purchasing 110 Personnel 112 Planning Services 114 Buildings and Grounds 116 Computer Services 118 Geographical Information System 120 Capital Outlay 122 Printing and Supplies 124 Sheriffs Office: Ten Year Trend Data 125 Budget Unit Summary-All Departments 126 Sheriff Administration 127 Sheriff Office Operations 129 County-wide Animal Control 131 Regional Forensic Laboratory 133 PAGE SUMMARY OF FUNDS (Continued): Sheriff's Office (Continued): Drug Task Force 135 North Jail Complex 137 Centennial Jail 139 Office of Emergency Management 141 Communications - County Wide 142 Communications System Development 145 E-911 Administration 147 Criminal Justice Information System 148 Coroner 150 Community Corrections 151 Building Inspection 152 Weed and Pest 154 General Engineering 156 Missile Site Park 158 Airport 160 Senior Programs 162 Waste Water Management 163 Developmentally Disabled 164 Mental Health 166 A Kid's Place 168 Transfers: Agency on Aging 169 Health Department 170 Economic Development 171 Building Rents 172 Non-Departmental 173 Extension 175 County Fair 177 Veteran's Office 178 Island Grove Building 180 Contingency (Salary) 181 ROAD AND BRIDGE FUND: Graph -- Revenues 183 Graph -- Revenue Changes 184 Graph -- Expenditures 185 Graph -- Ten Year Trend Data 186 Narrative Fund Summary 187 Concerning Local Accountability for Money Used for Highway Purposes 188 Construction Bidding for State-Funded Local Projects 189 Summary of Revenue 190 Summary of Expenditures 191 iii PAGE PUBLIC WORKS (CONTINUED): Non-Departmental Revenue 192 Administration 193 Trucking 194 Motor Grader 196 Bridge Construction 198 Maintenance Support 200 Other Public Works 202 Mining 204 Grants-in-Aid to Cities and Towns 206 Contingency (Salary) 207 SOCIAL SERVICES FUND: Graph -- Social Services Revenue Changes 209 Graph -- Social Services Expenditures 210 Graph -- Ten Year Trend Data 211 Summary of Revenue 212 Summary of Expenditures 213 Fund Narrative 214 Mandated Federal and State Programs 216 Regular Administration 217 Employment First 219 Medicaid Transportation 220 Case Services 221 Medical Exams 222 Fraud 223 IV-D Administration 224 Food Stamps 226 Staff Development 227 JOBS Program 228 Temporary Assistance to Needy Families 229 Aid to Needy Disabled 231 Day Care 232 Old Age Pension 233 Foster Care of Children 234 Core Services 235 LEAP Administration 236 LEAP Outreach 237 Low Income Energy Assistance Program (LEAP) 238 LEAP Emergency 239 General Assistance 240 FEMA/Housing Grants 242 HEALTH FUND: Graph -- Health Fund Revenue 243 Graph -- Health Fund Expenditures 244 Graph -- Ten Year Trend Data 245 Narrative Fund Summary 246 Summary of Revenue 248 Summary of Expenditures 249 iv PAGE HEALTH FUND (CONTINUED): Budget Unit Summary - All Departments 250 Non-Program Revenue 252 Administration 253 Health Promotion 255 Community Health Services 257 Environmental Protection Services 259 HUMAN SERVICES FUND: Graph -- Ten Year Trend Data 261 Narrative Fund Summary 262 Summary of Revenue 263 Summary of Expenditures 265 Head Start Program 267 Migrant Head Start 268 Pre-School Fund 269 Family Support Program 270 Community Action Health Promotion Program 271 Job Service 272 Summer Job Hunt 273 Employment First Program 274 Youth Corps (YCPI) 275 Temporary Assistance to Needy Families 276 Welfare to Work Program 277 JTPA II-A Adult Program 278 JTPA II-C Youth Program 279 JTPA II-B Summer Youth 280 JTPA PI Grant 281 JTPA EDWAA 60% 282 Workforce Investment Act-Adult 283 Workforce Investment Act- Youth 284 Workforce Investment Act- Dislocated Worker 285 Educational Lab 286 Americorp Program 287 One Stop 288 AAA Administration 289 AAA Support Services 290 AAA Congregate Meal 291 AAA Home Delivered Meals 292 AAA In-Home Support 293 AAA Health Services 294 AAA Elder Abuse Grant 295 AAA Special Ombudsman 296 AAA Single Entry Point 297 JTPA Older Worker 298 Federal Transit Grant 299 AAA Other Programs 300 v PAGE HUMAN SERVICES FUND (CONTINUED): Medicaid Transportation 301 Supplemental Foods 302 Community Services Block Grant 303 SPECIAL REVENUE FUNDS: Narrative Summary of Funds 305 Conservation Trust Fund Summary of Revenue 306 Summary of Expenditures 307 Budget Unit Summary 308 Contingency Fund: Summary of Revenue 311 Summary of Expenditures 312 Budget Unit Summary 313 Emergency Reserve Fund: Summary of Revenue 314 Summary of Expenditures 315 Budget Unit Summary 316 Solid Waste Fund Summary of Revenue 317 Summary of Expenditures 318 Code Enforcement 319 Budget Unit Summary 320 CAPITAL FUNDS: Narrative Summary of Fund 323 Summary of Revenue 324 Summary of Expenditures 325 Budget Unit Summary 326 Long Range Capital Projects Five-Year Plan 327 PROPRIETARY FUNDS: Narrative Summary of Funds 361 Ambulance Enterprise Fund: Summary of Revenue 362 Summary of Expenditures 363 Budget Unit Summary 364 IGS - Motor Pool Fund Summary of Revenue 366 Summary of Expenditures 367 Budget Unit Summary - Motor Pool Equipment 368 Budget Unit Summary -Administration 374 vi PAGE PROPRIETARY FUNDS: (CONTINUED) Health Insurance Fund: Summary of Revenue 376 Summary of Expenditures 377 Budget Unit Summary 378 Insurance Fund: Summary of Revenue 380 Summary of Expenditures 381 Budget Unit Summary 382 Self-Insurance Policy Limits, Coverages, Retentions 384 PBX- Phone Services Fund: Summary of Revenue 385 Summary of Expenditures 386 Budget Unit Summary 387 Weld County Finance Authority Summary of Revenue 388 Summary of Expenditures 389 Budget Unit Summary 390 GLOSSARY 391 vii iacit lURe COLORADO vui DEPARTMENT OF FINANCE AND ADMINISTRATION PHONE (303) 356-5000, EXT.4218 (it FAX: (303) 352-0242 915 10TH STREET P.O. BOX 758 GREELEY, COLORADO 80632 �i COLORADO September 3, 1999 Weld County Board of Commissioners 915 10th Street Greeley, CO 80631 Board Members: The Weld County 2000 budget for operations and capital outlay totals a gross amount of $94,720,522, with a net of $93,211,180 when interfund transfers are excluded. The Internal Service Funds total an additional$6,269,189. The budget has been prepared in accordance with your directives developed during the budget process. The budget is funded with revenue estimates of$50,813,471,anticipated fund balances of$15,982,461,and the maximum allowed property tax of $35,871,084 under Amendment One (TABOR) and the Weld County Home Rule Charter. FINANCIAL PLAN ECONOMIC CONDITIONS AND OUTLOOK As Marie Leigh Livingston, UNC Department of Economics, pointed out in a recent EDAP article, the economic events continue to be truly remarkable. The national and state economies continue to grow for the ninth year in a row, making this economic expansion the second longest since World War II. Economists around the world have been surprised by this growth. The fact is that consumers (who make up the majority of spending) continue to be confident about the economy. As a result, consumers are spending virtually all of their income and saving very little. The low savings rate may reflect the wealth affect of the booming stock market. Northern Colorado and Weld County continue to grow at an even faster pace than the nation. In terms of population, Colorado is the third fastest growing state in the nation, increasing 2% per year, which is double the national rate. Higher rates of economic growth show up in lower unemployment figures. Unemployment is at its lowest rate in this region for almost 30 years. The downside of growth shows up in higher rates of inflation. In Greeley/Weld it is estimated to be about 4% compared to 2.6% for Colorado and 1.6% for the nation. 1 Of course, the high overall rate of growth is not shared evenly between sectors. The finance, insurance, and real estate sector is certainly booming. Construction continues to grow at a rapid pace. For example,the rate of increase in residential permits in Weld County outpaced that found in most of the rest of the state. On the other hand, problems in Asia have produced hits on the agriculture and technology sectors, resulting in significant problems in these sectors. Both agriculture and technology are most closely tied to export markets. Statewide, Japan is Colorado's largest export market(15.6% of total exports) and exports to all Asian countries make up one-third of all exports. It has been estimated that about 500 jobs have been lost in the high technology sector due to the Asian crisis. Agriculture has been hit by the Asian crisis, the weakness of Russia's economy(also an export market)and general conditions of over production at home. A number of factors have contributed to the growth of Greeley and Weld County in the past ten years. Certainly, population growth and the health of the national economy are critical. In addition, the efforts of EDAP have been instrumental in bringing many companies to the region, resulting in significant economic effects in the area. Dr.John Green, Professor and Regional Economist at the University of Northern Colorado, recently completed an impact analysis of the location and expansion of several companies in the Greeley area, where EDAP had a significant role. Specifically, Dr. Green studied the combined impacts of a group of small industries who have located in Greeley in the past ten years, including Computer Information Concepts, Meadow Gold Dairy,Trans World Supplies, Brewer Steel, Florida CirTech, Rubadue Wire Company,and Zateca Foods. Together, these companies produced an additional $65 million in output, hired 393 individuals, paid $10 million in wages and salaries, and $700,000 in business taxes. The positive economic spinoffs from these direct investments have been substantial. Spinoffs can be categorized into indirect effects and induced effects. Indirect effects are the purchases these companies make from other businesses in Greeley. Induced effects are caused by household spending, including employees of the original set of companies and the employees of all other businesses from which purchases are made. Taken in total, spending by these seven companies results in $103 million (direct, indirect and induced) in output, 827 new jobs, $19.5 million in wages and salaries and $2.6 million in business taxes. Therefore, the economic impacts of these companies were more than doubled, when spinoffs are taken into consideration. It is also possible to look at how these dollars affect certain sectors. In this case, Dr. Green's study indicates that in terms of employment, most of the effect was felt in the manufacturing sector(386 employees). In addition, 200 more people were employed in the services sector and 140 in the trade sector. Most of the new value added was in the fluid milk sector but substantial amounts were added in the dehydrated food products and fabricated structural metal sectors. In summary, it is clear that Greeley and Weld County are experiencing the full benefits and some of the problems associated with rapid economic growth. EDAP has contributed to this growth by actively seeking companies that promise to bring new jobs and economic activity to the region. It is hard to imagine that growth will continue at the extremely high rates we have seen in the past year or two. But it seems clear that Northern Colorado will continue to outpace the national economy and be an attractive place for producers and consumers to locate for the foreseeable future. 2 FOR THE FUTURE As Weld County looks to 2000, a number of significant changes will be in focus for the Board and staff to meet the needs of the county. The passage of State Constitutional Amendment One(TABOR)will continue to have a significant impact on the future of Weld County government. The tax, revenue, and spending limitation will constrain many of the fiscal options historically available to Weld County. The TABOR limit, coupled with the Home Rule 5%property tax limitation,will make each year there is continued rapid growth that much more difficult to fiscally keep up with the demands for service the growth and development is making in all aspects of Weld County government. Even if creative financial solutions such as impact fees and grants are developed,without the voters removing the TABOR spending limit, the resources will not be able to be spent. Weld County must continue to deal with the rapid growth that it is experiencing in Southwest Weld County, Windsor, and west Greeley. The growth impacts the criminal justice system, land use planning, transportation systems, and human services. All these new demands from growth pressures come at a time when the public's demand is to limit the size of government and its tax revenues, resulting in such issues as welfare reform, the TABOR tax revenues, and spending limitations. Weld County has to respond with new and creative ways to deal with these issues in a way that is satisfactory to the citizens and maintains the high quality of life they are accustomed to having in Weld County. Federal and state legislation over the past few years has had a significant impact on welfare programs administered by Weld County Social Services. In the future we can expect client eligibility, program design, state rules, allocation methods, and funding levels to change. This will call for Weld County to adjust how we do business in the delivery of human service. In 2000, the outlook is positive primarily due to a healthy economy and adequate program funding. However, in the future the demand for services is likely to grow because of the population growth and an increase in social problems as the county becomes more urbanized. With growth has come the demand and need for a larger criminal justice system in Weld County. The county is experiencing more people and becoming more urbanized. As a result, Weld County has more urban problems, such as crime. The result has been the addition of more police officers in Weld County, which impacts the Sheriff's patrol operation, jails, District Attorney, and courts. All of these areas in the 2000 budget show significant increases in demand for service and costs. The District Attorney is requesting two additional staff members to deal with the growing caseload resulting from over 40 new police officers county wide. The Sheriff has requested four additional officers to respond to calls and investigate the increased criminal activity in Weld County. All this has impacted the population of the new jail that was opened in late 1997, and is already approaching capacity. The criminal justice system costs do not stop with the operational costs of the budget, but spill over into the capital expenditures, also. The capital budget for 2000 includes funds being reserved for additional jail space construction as early as 2001-2002. Weld County needs to convert to a new 800 MHZ digitized radio system over a 5-6 year phased in process. The system is needed since FCC will no longer issue lower level frequencies in high growth areas, such as the Front Range of 3 Colorado. New frequencies are needed due to the growth and demand for public safety services in the area. The new technology will also allow agencies to communicate with each other on the same frequencies when an emergency situation requires multiple agencies to respond. The E-911 Board has committed$1,200,000 to this project, and a$2,000,000 energy impact assistance grant is pending. This project is essential to keep the Weld County Regional Communications Center functioning in the future with all the anticipated growth in the county. Radios to accommodate this system will be acquired via normal attrition and the county's radio replacement program. The growth in construction and development have caused the addition of staff in the Planning and Building Inspection budgets. The spin off is that growth is impacting virtually every county department; not only direct service departments, but also support functions, such as the Geographical Information System. A direct growth impact is increased traffic in Weld County. A major initiative was completed in 1999 by Weld County and several municipalities including Frederick, Firestone, Dacono, Erie, Mead, Longmont, and Windsor to address improvements in transportation systems. The jurisdictions joined with Weld County to conduct a collaborative effort to identify transportation systems to serve these areas, develop uniform transportation infrastructure standards, and implement impact fees to help construct new transportation infrastructures to serve these areas. To complete key parts of that larger project, the county hired a consultant to conduct a study of transportation infrastructure standards, impact fees and develop ordinances to implement impact fees. The county's goals for the larger project were to: • Develop transportation routes that maximize energy efficiency and maximize efficient use of infrastructure resources. • Develop transportation routes that minimize traffic congestion. • Understand the economic implications of growth on the transportation systems of the two areas and identify ways to mitigate negative impacts. • Understand how regional taxes and revenues relate to transportation system funding, particularly impact fees, for the two areas and design a proposal to implement impact fees to complement such taxes and revenues. With actions and programs like transportation planning, GIS, and appropriate staffing in impacted areas, Weld County is positioning itself to deal with growth as it impacts land use, transportation, human service requirements, public safety and economic development in the future. GENERAL GOVERNMENT FUNCTIONS Revenue for general government functions including General, Special Revenue, Capital Expenditures, Internal Service and Enterprise Funds total $92,813,744 in 2000, an increase of 6.27% over 1999. The amount of revenue from various sources and the changes compared to 1999 are shown in the following tabulation: Increase 4 Percent (Decrease) Revenue Sources Amount of Total from 1999 Property Taxes $ 35,871,084 38.6% $ 1,708,146 Other Taxes 3,575,000 3.9% 601,500 Licenses and Permits 1,598,075 1.7% 254,975 Intergovernmental Revenue 29,922,284 32.2% 895,732 Charges for Services 4,132,664 4.5% (7,340) Ambulance Fees 4,604,959 5.0% 877,680 Miscellaneous Revenue 3,788,989 4.1% 442,087 Fee Accounts 3,191,500 3.4% 343,200 Internal Service Charges 6,129,189 6.6% 358,781 Total $ 92,813,744 100.0% $ 5,474,761 Expenditures by function for the General,Special Revenue,Capital Expenditures,Internal Services, and Enterprise Funds total $99,480,369 for 2000, which is an increase of 7.63% over 1999. The amounts by function and the increase over 1999 are as follows: Increase Percent (Decrease) Expenditure Sources Amount of Total from 1999 General Government $ 14,278.733 14.4% $ 788,584 Social Services 12,285,598 12.3% (395,500) Road and Bridge 15,282,673 15.4% 223,988 Public Safety 19,035,467 19.1% 1,664,782 Human Services 8,760,805 8.8% 277,055 Health 4,056,473 4.1% 208,115 Capital 2 ,725,000 2.7% 200,000 Public Works 684,800 0.7% 312,407 Contingency 7,352,050 7.4% 1,252,050 Miscellaneous 3,250,660 3.3% 1,334,981 Culture and Recreation 482,161 0.5% 69,500 Auxiliary 399,401 0.4% (66,008) Ambulance 4,617,359 4.6% 877,680 Internal Services 6,269,189 6.3% 310,781 Total $ 99,480,369 100.0% $ 7,058,415 Enterprise Operations: The county's enterprise operation is comprised of the Ambulance Service. The Ambulance Service is a county-wide advanced life support emergency medical service. The program is totally supported by fees. The operation anticipates nearly 10,250 calls in 2000 and generated revenue of $4,617,359. Capital Project:The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2000 program is funded at$2,725,000 with$2,525,000 from property tax and$200,000 from interest earnings. Anticipated projects include the replacement of the Galeton grader shed ($50,000), parks/recreation($125,000),and special projects($100,000). In addition, $2,250,000 will be reserved forthe construction of Phase II of the North Jail Complex and$200,000 for a South County Campus site. A$1,560,000 carry-over fund balance and a$4,010,000 ending fund balance is anticipated. 5 Debt Administration: In 2000 the county continues to have no bonded indebtedness. With the passage of HB1579 in 1981, Section 30-35-201, C.R.S., now allows the debt ceiling to be 3% of the assessed valuation of the county. Thus, Weld County maintains nearly a fifty million dollar allowable debt capacity in accordance with Colorado State Statutes. There are Certificate of Participation Bond Issues for the construction of the Correctional Facility and Administration Buildings totaling $8,580,000. Cash Management: Cash temporarily idle during the yearwill be invested in time deposits ranging up to 180 days to maturity. Interest earned on investments of cash held by the County Treasurer will be recorded as revenue in the General Fund, with the exception of interest attributed to the Insurance Fund, Capital Expenditure Fund, Health Insurance Fund, Trust Funds, and the interest earned on certain deposits held for other taxing authorities. The amount of interest anticipated in 2000 is $1,968,958. The county's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits are either insured by federal depository insurance or collateralized. All collateral on deposits are held either by the government, its agent or a financial institution's trust department in the government's name. Risk Management: During 2000 Weld County will continue to be a member of Colorado Counties Casualty and Property Pool so all casualty insurance coverage is being provided via pooling with other Colorado counties. The pool offers full safety and risk management programs to minimize losses. Losses are funded on a self-insurance option basis. Worker's Compensation will be provided via a state approved self-insurance program. Mill Levy: The mill levy will be determined once the assessed value is finalized in December. The preliminary assessed value for the 2000 budget is $1,629,273,114, which is up $79.1 million, or 5.1% over last year. All classes of property increased in assessed value for the year, except oil and gas. Oil and gas was down $62.7 million, or 34.7% due to the drop in oil prices. Agricultural properties increased $8.9 million or 9.0%. Residential properties resulted in a $57.1 million increase, or 11.7%. Commercial property was up $39.2 million or 15.7%, and industrial property was up$11.0 million, or 6.9%. State assessed property was up $16.0 million, or 9.2%. This was a reappraisal year, but there was an actual value increase of new construction of$383 million, or nearly a 5.0% increase in actual value. Employee Compensation Pay: The 2000 budget reflects a recommended salary adjustment of 4% with the only benefit changes being the 30% increase in the health insurance county contribution and an increase in disability insurance rates. All other benefits remain the same. MAJOR FACTORS IMPACTING THE 2000 BUDGET The major factors impacting Weld County in 2000 deal with the rapid growth that it is experiencing county wide. The growth impacts the criminal justice system, land use planning, transportation systems, and human services. The growth in construction and development have caused the 6 addition of staff in the Planning, Building Inspection, and Clerk and Recorder budgets. This has been necessary to keep up with the rapid growth in the county. The spin off is that the growth is impacting virtually every county department. Not only direct service departments, but also support functions, such as the Geographical Information System that is being implemented. The year 2000 is the year that Weld County was forced to add a number of positions to keep up with the growth in workload. The additions occurred in the Clerk and Recorder areas (2.5 FTE), Sheriff's Office (6.5 FTE), Planning (1.0 FTE), Building Inspection (2.0 FTE), Buildings and Grounds (1.0 FTE), and Engineering (2.0 FTE). This trend will continue in the future if the growth and development continues. As cited earlier,Weld County needs to convert to a new 800 MHZ digitized radio system over a 5-6 year phased in process that begins in 2000. The system is needed since FCC will no longer issue lower level frequencies in high growth areas, such as the Front Range of Colorado. New frequencies are needed due to the growth and demand for service in the area. The new technology will also allow agencies to communicate with each other on the same frequencies when an emergency situation requires multiple agencies to respond. The E-911 Board has committed $1,200,000 to this project, and a $2,000,000 energy impact assistance grant is pending. This project is essential to keep the Weld County Regional Communications Center functioning in the future with all the anticipated growth in the county. Radios government to accommodate this system will be acquired via normal attrition and the county's radio replacement program. In the 2000 budget, $500,000 is funded to start the implementation of this project. As one examines specific areas one finds that the budget for general government functions are up $788,584, primarily due to elections,which is up$306,756 in order to hold three elections next year since it is a Presidential election year. New positions in Clerk and Recording, Planning, District Attorney, and Buildings and Grounds account for the other increases. Public Safety is up $1,664,782 due to Sheriff's Office budget being up $229,840 with the addition of 6.5 positions. Community Corrections is up$707,810 with offsetting revenues from the state. Communications development is up$500,000 for the first year funding of the 800 MHZ digital radio system project. The other public safety increases of$126,112 are for additional building inspectors to keep up with the growth. Engineering is up $312,407 with the addition of two positions and $200,000 for contract engineering services for 2000 road and bridge projects. Health subsidy from the general fund is up $97,310. A 4% salary increase and health insurance rate increases accounts for an increase of$1,277,546. Other budget items are relatively stable for 2000. Licenses and permits are up$255,000 due to building development activity. Grant revenue is up $701,975, almost exclusively attributed to Community Corrections. Charges for services are up $47,918, which is a 3%increase. Fines are up$6,000. Miscellaneous revenues are up$331,936 due to interest earnings. Fees are up$343,200 due to the Clerk and Recorder fees with an offset in a drop in Treasurer fees due to the law change cutting in half the charge for school district tax collections. Other revenues remain very stable and healthy. The 2000 Proposed Budget contains adequate resources to provide a level of service similar to 1999. The county will continue to focus on improving service and communication with our citizens within our resources. Demands in many areas continually exceed resources available. To serve the growing needs in the county, we will continue to explore possibilities for improved efficiency while maintaining excellence in service. Many uncertainties face county governments like Weld County, as they deal with Welfare Reform, 7 cope with growing populations with diverse needs,federal budget reductions,and managing of land use changes associated with a growing economy. Many tough decisions associated with implementation of programs and how they are to be funded must be dealt with by the Board of County Commissioners with citizen input. Hopefully,this budget document has allowed the Board to make those difficult decisions to maximize the value of the tax dollars of the citizens of Weld County. As a final note, I want to acknowledge again the hard work and spirit of cooperation manifested by the elected officials,department managers,and employees in recognizing the problems and issues confronting the county and responding with creativity and understanding. The county, as a whole, also recognizes the Weld County taxpayers and consumers of county services who provide the economic resources to the county, and we pledge our commitment to continue to provide the best in county services possible. Copies of all budget documents are available for the public at 915 10th Street, Room 317,Greeley, Colorado. Very ruly yours, Donald D. Warden, Director Finance and Administration 8 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO Weld County, Colorado For the Fiscal Year Beginning January 1 , 1998 aiewkczzai.ee, President Executive Director 9 2000 BUDGET PLAN Weld County's budget approach is a reflection of its status in the hierarchy of governments, revenue trends,local circumstances,and its commitment to provide efficient and effective services. It is clear that local governments, such as Weld County, are operating in a new environment. it is an environment that has both opportunities and challenges that promise more room for growth, exercise of imagination,responsibility,and accountability than we have known in the past. The key challenge will be to define what must be provided in areas of public services and goods and the most efficient and effective manner in which to deliver them. The manner in which Weld County government meets the challenges ahead will be best decided in an atmosphere of continuing cooperation and interaction between citizens and their government. Although the financial health of Weld County government is currently excellent, it is important to look to the future issues, possible problems and alternative solutions to those problems. Besides the traditional role of budgeting to responsibly manage available current year funding, there must be a continued emphasis on long-term planning, recognition of the cumulative effects of individual decisions, an awareness of changing realities, flexibility, citizen input in setting priorities, and a focus of goals and objectives consistent with the core services philosophy and mission statement. As public managers we must free our imaginations, creative abilities, and ourselves from preoccupation with organizational maintenance, which has been taught to most of us. Good service should be the overriding philosophy and goal of us all. Public managers know our clients best and know our organizations best;we also know how to change our organizations to best serve our clients with fewer resources. In this era of unlimited demands and limited resources, we have to manage creatively to do more with less, even if it means giving up some of our organizational security. Weld County has always been a leader in producing innovative and responsive programs to better serve the public. The concerns,problems and needs voiced by our citizens have been instrumental in setting overall goals that drive budget decisions. As resources are finite and demands for services increase, strategies to meet the county's goals are perpetually needed. We have kept a vigilant watch on the budget and continually look for ways to enhance efficiency. Weld County managers must continue to find ways to reduce costs,increase program productivity, find new revenue sources, and raise revenues without increasing taxes. Weld County government's trend of being more creative and innovative to make better use of limited resources —human, financial, and technological—must continue. It is only through improved practices and approaches that services are maintained and public confidence in government is enhanced. The 2000 budget strategy uses proven methodologies of dealing with past budgets and looking at future strategic approaches. The budget is based upon the following assumptions and approaches: > No local tax initiative will be approved by the voters. > Unless a change is legally mandated, the county's share of partnership programs will not increase, it will decrease wherever possible. Local dollars will not displace federal or state reductions. 10 > Program managers and the public will be made aware of the proposed service reductions as soon as possible. > Early warning sessions will be held in September addressing budget issues identified early in the process. > All county departments and offices will receive a set target amount for 2000 before budget preparations begin. > A target of 10% off the 1999 budget base will be uniformly applied to all budget units. > No salary adjustments will be included in the requested budget. The Board will determine any salary adjustments above the 1999 level in the Final Budget process. Any Department Head or Elected Official justifying to the Board a higher salary for a class unique to that department or office should include the additional salary within the assigned target budget amount. > Fringe benefits will be left at the current level of benefit. > Outside agencies will be treated like county departments, since most provide contractual services. > Any 2000 position classification upgrades will be treated like new position requests in the budget process,with the department funding any requests within the target amount. > New or expanded mandates will be absorbed within the 2000 target amount by all budget units. > Self-supporting budgets will float at the 1999 funding levels. > Additional program options outside the overall budget plan will be proposed for Board consideration. Staff will explore the options as directed by the Board,and these options will be topics of discussion at the public work sessions and hearings. > A review of all discretionary programs will be done by the Department Head or Elected Official and the Board. > There will not be any recommended increases in personnel in the recommended budget to the Board. Increased workload will be absorbed by existing personnel wherever possible through increased productivity. > Resources for new activities will come from increased productivity and determination of existing activities wherever possible. No new non-mandated programs will be proposed without proportionate cutbacks in other programs. > All user and service fees will be examined and recommendations made for increases or other adjustments to match the cost of providing such services. > As 2000 budget requests accommodate or are integrated with long-term program strategies, they will be highlighted. 11 The budget strategy will permit Weld County to cope with the new fiscal and program challenges faced in 2000, while accomplishing a balanced budget. The 2000 budget must be structured to attempt, within available funds, to insure that: > Basic services are funded at adequate levels. > Revenue has been estimated at realistic levels. > Reserves that afford protection for the future are funded. > Productivity improvement programs are continued. > Employee compensation levels are based upon realistic employment market considerations and within the county's ability to pay. > TABOR Amendment limits are adhered to in the budget. > Legislative and regulatory changes are accommodated. > Welfare reform continues to be implemented effectively. > GIS and other technologies are employed in cost effective manners in the county. > Population growth and development is planned and accommodated. 12 2000 BUDGET CALENDAR May 3 Board review of 2000 budget plan. May 10 - 16 Director of Finance and Administration discusses target budgets and 2000 budget plan with department heads and elected officials. June 18 Elected officials and department heads submit requests for Buildings and Grounds special projects to Finance. June 18 Elected officials and department heads submit PBX phone service requests to PBX. June 18 Elected officials and department heads submit new position requests and any reclassification requests to Personnel. July 6 Submit budget request to Finance. August 31 Early warning budget work session and community agency requests. July 6 - September 14 Finance office review. September 15 Budget Message to Board and transmit Proposed Budget to Commissioners. October 19 - 22 Budget work session hearings with Commissioners and elected officials and department heads. November 17 Publish notice of final budget hearing. October 22 - December 10 Prepare final budget. December 13 Public Hearing to adopt mill levy. December 13 Public Hearing on Final Budget, 9:00 a.m. 13 fitrn 111k. COLORADO 14 Air POINTS OF ISSUE AN D POLICY MATTERS OVERVIEW OF BUDGET AND MANAGEMENT SYSTEM POLICY FORMULATION E, Analyze Community Needs Community Develop County-Wide Goals Long Range Planning Assessment Assess Prior Year's Performance Capital Improvements Review Policy Alternatives Establish General Priorities Establish Fiscal Policy SUPPORT FROGRAM PROGRAM EVALUATION PLANNING Assess Program Program Analysis Accounting System Alternatives Design Program Review Program Fiscal Control Define Program Performance Cost Accounting by Program Objectives Relate to Present Examine and Evaluate Operations Alternatives Performance Measurement Revise as Necessary Systems and Reports Service Delivery BUDGETING BASED ON PROGRAMS, PERFORMANCE, PERIODIC PROGRAM REVIEW Allocate Resources by Program Area Develop Multi Year Projections Schedule Action 15 HIERARCHY OF BUDGET INFORMATION STRATEGIC OBJECTIVES BOARD OF COUNTY COMMISSIONERS ifi:E]2!!!!g..#.ypqp.17.1Rpgp!pplgimmi BUDS PROCESS IMPLEMENTATION AND RESULTS OF S RATEGIC OBJECTIV S tiONIS REVENUE POLICIES MAJOR PROGRAM GOALS FOLIC' xIRECTION# SPECIFIC REVENUE ASSUMPTIONS ACCOUN11NG POLICIES POLICY MATTERSII"DINTS OF ISSUE INVESTMENT PCI,>O S WORKLOAD DATA, CAPITAL IMPROVEMENT POLICIES DEPARTMENT OBJECT VE? BUDGET GUIDELINES SIGNIFICANT CHANGES NNNNA, /sr ALLOCATION Cf RESOURCES DEPARTMENT BUDGET UNITS 16 WELD COUNTY MISSION STATEMENT "In order to provide uncomplicated, unburdensome government responsive to the people,' the mission of Weld County government is to provide an environment designed to maintain and enhance the general health, welfare and safety of the people of Weld County. 1 From Weld County Home Rule Charter Preamble 17 WELD COUNTY GOVERNMENT STRATEGIC GOALS • Establish benchmarks with measurable standards to improve the health, safety, and welfare of the people of Weld County. • Explore and utilize, when cost-effective and beneficial, technology and satellite campuses to provide more accessibility and better services to the people of Weld County. • Ensure new growth contributes resources, timed to coincide with and in proportion to its impact on the infrastructure, and support of Weld County. • Develop and maintain public information and interaction through a web site, public relations, and other modes of communication to improve the public's perception of the services received from Weld County. • Work with constituents and constituent groups on processes and matters to have a positive impact on the county and the well being of county citizens. • Include private and nonprofit involvement in maintaining and enhancing the general health, welfare, and safety of the people of Weld County. • Expand and diversify the economic base of Weld County. 18 IMPLEMENTATION AND RESULTS OF STRATEGIC OBJECTIVES In order to implement various strategic objectives,Weld County has continued to seek involvement and input from the community of Weld County. In 1999 staff and the County Commissioners held town meetings with representatives from all 31 city/town councils and interested public to seek involvement and input from the community. In addition, Weld County has over 30 advisory boards to provide input on specific issues. Weld County, Colorado, is a great place to live and work. Our geography and climate are difficult to surpass. Our economy remains strong. Large numbers of businesses and people want to enjoy our advantages. We have seen tremendous growth in Southwest Weld(the Del Camino and 1-25 corridor), Windsor, and west Greeley. But,there are problems created by the advantages and the growth we have enjoyed. Skilled labor continues to be in very short supply. We see growing pressure on our infrastructure such as roads, water, sewer systems and schools. Collectively we have to ask, "How fast do we want to grow?" Weld County has worked with all the municipalities in the county the last few years to get intergovernmental agreements for the purposes of coordinating land use. In the last year several such agreements have been signed and are in the process of being implemented. This will allow better coordination of the growth of the county in an effort to maintain the high quality of life in the county. As indicated above, Weld County is growing rapidly, particularly in the southwest corner of the county, including Frederick, Firestone, Dacono, Erie, Mead, Longmont, and the Windsor area. These growing areas need improvements in transportation systems. The jurisdictions have joined with Weld County to conduct a collaborative effort to identify transportation systems to serve these areas, develop uniform transportation infrastructure standards,and implement impact fees to help construct new transportation infrastructure to serve those areas. The county's goals were to: • Develop transportation routes that maximize energy efficiency and maximize efficient use of infrastructure resources. • Develop transportation routes that minimize traffic congestion. • Understand the economic implications of growth on the transportation systems of the two areas and identify ways to mitigate negative impacts. • Understand how regional taxes and revenues related to transportation system funding, particularly impact fees, for the two areas and design a proposal to implement impact fees to complement such taxes and revenues. This effort was completed in 1999 and will compliment what has already been done in the county dealing with its transportation system. 19 In the area of the Public Works infrastructure Weld County has turned the corner with its bridge replacement program and pavement management program to finally have a road and bridge system that is at a good to excellent level of condition. This has been a twenty-year process to match the needs of the system and the resources to improve and maintain it. This goal has been accomplished and now must be maintained in the future. During the last year, an aggressive marketing initiative for Weld County was developed through the Economic Development Action Partnership(EDAP). This will create results during the coming years. Major efforts of the Weld County Industrial Development Program are: • Community awareness and involvement • Industrial retention and expansion • Industrial attraction from regional, national and international markets • Weld/Larimer County Revolving Loan Fund (RLF) • Greeley/Weld Urban Enterprise Zone Industrial retention and expansion continues to be the top priority of the economic development program. The best marketing agent for the community is the local company manager who has already found the region to be a profitable place to operate. If the existing industry is not happy, it is not likely to expand its local operation, nor will it recommend the community to others. The program has changed its approach from making the maximum calls it can make in one year to concentrating on quality calls and working with industries to solve their problems and assist them in their expansion plans. The EDAP marketing program can be divided into two primary types of activities: 1. Prospecting for new primary sector companies to join our corporate community;and 2. Working with existing primary employers to encourage their retention and expansion in the Greeley/Weld area. While both activities are integral parts of a successful long-term economic development effort,the general public typically hears a great deal more about the prospecting activities. New industry recruitment tends to be the more glamourous side of economic development, and is looked upon with a great deal more enthusiasm than the typical expansion project. In the last year, over 1,200 primary sector jobs have been created in Weld County. The efforts have targeted $12 to $18/hour wage level jobs in high tech manufacturing and agri-processing industries. The success Weld County has experienced is due to a variety of factors, including: • A stable and diversified economy. Weld County ranks among the top counties nationally in the value of its agricultural products, is the second highest producing Colorado county in oil/natural gas production, and consistently ranks as one of the top Colorado counties in the value of its manufactured products. • Weld County has experienced a continued, steady population growth rate. 20 • County and city governments are aggressively pro-business, offering planned industrial properties and attractive incentive programs. Portions of Greeley and Weld County have been designated a State Enterprise Zone, allowing qualified businesses to take credit against their state income taxes for equipment investment and jobs. • Weld County's labor force represents the best of all possible worlds. Entry wage rates generally fall in the $5.25 - $7.00 per hour range, and our employees represent a solid Midwestern work ethic. Organized labor represents approximately 3% of our manufacturing workforce. • An excellent transportation system provides easy access to national and growing regional markets. Two interstate highways (1-25 and 1-76) and two U.S. highways (U.S. 34 and U.S. 85) serve the county, and two additional interstate highways border Weld County (1-70 and 1-80). Fourteen motor freight firms and three railroads provide freight service. Commercial air service is provided by 18 carriers operating from Denver's International Airport to 186 cities and nine countries; the airport is an hour's drive from the county's population centers. The new Denver International Airport is located at the southern edge of Weld County, about 45 minutes from Greeley. • Weld County offers an outstanding quality of life. Within a 50-mile radius are located four major universities with the attendant cultural and athletic events, the Denver metropolitan area forms the county's southern boundary, and six major ski areas are located within a two-hour drive. Weld County is home to the oldest philharmonic orchestra west of the Mississippi River, and is the site of the largest civic auditorium in Northern Colorado. Rocky Mountain National Park, 50 miles to the west, offers outstanding outdoor activities. Twelve school districts offer quality education to over22,000 students. Small town atmosphere,with access to all of the recreational and cultural amenities of larger metropolitan areas, make this an ideal area to work and raise a family. 21 BUDGET PROCESS OBJECTIVES: 1. Identify the cost of existing activities within the county. 2. Analyze new or expanding services,using a common criteria for justification, aimed at identify;ng mandated and optional programs. 3. Rank, in priority order, all new and existing services which fall within a marginal range of funding. 4. Aggressively analyze major revenue sources. 5. Eliminate procedures which were not fully utilized in the decision making process of the budget. 6. Identify optional programs and service levels which may be reduced if necessary. 7. Continue refinement of the budget process with the key aspects of planning, evaluation, priority setting, rational resources allocation process, and creative management approaches. 8. Utilize the target budget approach. 9. Initiate a strategic planning process. 22 HIGHLIGHTS REFINE BUDGET PROCESS TARGET BUDGET APPROACH COST CUTTING/REVENUE RAISING STRATEGIES PRIORITY RANKING DEFER EXPENSES CREATIVE MANAGEMENT LEGISLATIVE PROGRAM SPECIAL INSTRUCTIONS STRATEGIC PLANNING 23 TARGET BUDGET APPROACH > IDENTIFIES COUNTY'S RESOURCE CAPACITY > ALL TARGETS AND RELATED REDUCTIONS ARE VISIBLE > PROPOSED UNFUNDING IS IDENTIFIED EARLY > ALLOWS TIME TO ACCOMMODATE REDUCTIONS (EMPLOYEES) > OFFERS SUPPORT TO MANAGERS TO ELIMINATE MARGINAL SERVICES, LESS PRODUCTIVE EMPLOYEES, ETC. > ALLOWS BOARD DISCRETION IN ALLOCATING FUNDS TO UNFUNDED PROGRAMS IN CRITICAL SERVICE AREAS > TARGETS ALL OFFICES, DEPARTMENTS, OUTSIDE AGENCIES > BETTER REFLECTS COUNTY PRIORITIES > LIMITS ARE KNOWN AND ALTERNATIVE EXPENDITURE LEVELS CAN BE PLANNED SIX MONTHS BEFORE FISCAL YEAR BEGINS > CONSTRAINS GROWTH IN EXISTING LEVELS, SO HIGH PRIORITY REQUESTS CAN BE GRANTED WHILE LOWER PRIORITY PROJECTS ARE CUT 24 SOLUTIONS/APPROACHES > INTEGRATED BUDGET APPROACH > MODIFIED ZBB > PROGRAM/ACTIVITY > PRIORITY SETTING > TARGET BUDGET > REVENUE MAXIMIZATION > IMPROVED PRODUCTIVITY > COST AVOIDANCE > CUT BACK MANAGEMENT > COST CUTTING/REVENUE RAISING STRATEGIES > POSITION SUNSET REVIEW > STRATEGIC PLANNING 25 GOALS OF BUDGET PROCESS > PROVIDES DECISION MAKER WITH NECESSARY INFORMATION > RATIONAL > FAIR > ECONOMY OF TIME > RELEVANT > FLEXIBLE BY DEPARTMENT > MANAGEMENT INPUT > PUBLIC INPUT 26 MAJOR PROGRAM SPECIFIC GOALS > Continue program of a Drug Task Force in conjunction with the municipalities in Weld County (Sheriff). > Reconstruct the following major bridges: 13/24A and 27/58A. > Complete mapping of county in the Geographical Information System in 2000. > Continue initiatives associated with the "Reinventing Weld County Government" project. > Respond to federal welfare reform and its impact on Weld County programs. > Expand the service level of the household hazardous materials program and cleanup program. > Fund the last phase of runway expansion at the Airport. > Implement transportation impact fees for new development in high growth area. > Support domestic violence court in conjunction with District Attorney and Courts. > Increase Sheriffs patrol and investigation functions with four additional officers via a COPS UHP grant. > Complete the 2000 Public Works Work Plan. > Implement an imaging project for Assessor's records. > Begin a four-year project to implement a new 800 MHZ radio system. > Additional engineering staff to deal with drainage issues. > Fund new community building at Island Grove Park. 27 2000 GUIDELINES > There will be no recommended increases in personnel in the recommended budget to the Board. Increased workload should be absorbed by existing personnel wherever possible through increased productivity. > Resources for new activities should come from increased productivity and determination of existing activities wherever possible. No new non-mandated programs should be proposed without proportionate cutbacks in other programs. Any new programs will be highlighted as a policy issue for the Board. > All newly mandated program costs should be clearly identified for the Board. > Unless a change is legally mandated, the county's share of partnership programs should not be increased, the share should be decreased wherever possible. > Methods to maximize manpower avoidance or substitution should be encouraged by all departments through automation, productivity improvements, or cost cutting strategies. > Capital outlay expenses for equipment should only be recommended when the need has been fully justified, the useful life of equipment cannot be extended, and it has been determined that salvage equipment is unavailable for use. Vehicle replacement must be recommended by the Equipment Service Manager for consideration in the budget process. > Budgets are to be prepared on a program basis with submission in a program format, as well as in the normal line item format like 1999's budget presentation. > Salaries should be budgeted at the 1999 level. Any salary increase fora class unique to a department must be absorbed in target amounts. > All user and service fees should be examined and recommendations made for increases or other adjustments to match the cost of providing such services. This is a follow-up to work over the last five years. > Those areas where increased personnel productivity has shown gains in services and/or reductions in cost should be identified. 28 > Target budget amounts will be provided to each department and office. Any amount exceeding the target base will be competing fora small amount of unallocated funds during the budget hearing process in October. Therefore, all offices and departments should make concerted efforts to put together realistic programs and efforts within the target budget base amount, since the ability of the Board to fund beyond that level will be substantially restricted. Ranking forms will begin at 90% of target. TABOR budget target amounts will be given to each department for the TABOR budget submission. > In reviewing the 2000 budget request, Finance will use criteria developed in the Budget Manual to develop preliminary recommendations to the Board of County Commissioners. Finance will ask the same basic questions that, hopefully, each of the departments asked regarding the evaluation of their program activities. These questions concern need and purpose,objectives,departmental priorities and rank,achievements and benefits expected, means,if any for measuring results,consequences of not implementing the request,impact on other agencies or departments, alternative approaches or service level, resources required, means of financing, and whether or not all cost cutting and revenue generating strategies have been applied. > Unless a significant organizational change has occurred, upgrades of specific positions that were requested but denied in the last two years will not be reconsidered in the 2000 budget process. 29 2000 SPECIAL BUDGET INSTRUCTIONS The following are special budget instructions to be used in conjunction with your Budget Manual for submission of your 2000 budget. 1. All budgets (including Enterprise and IGS) must be submitted by July 6, 1999. 2. All departments are requested to submit, on or before June 18, 1999, the following items that will be part of your 2000 budget: A. Special Project RequestforBuilding and Grounds projects estimated to be over$1,000. B. Any additional position requests or reclassifications, as outlined in the Budget Manual, should be submitted to Personnel no later than June 18, 1999, to allow Personnel to assess the need. C. PBX Phone Service Requests for phone changes in 2000. Unplanned moves will only be done if absorbed in the 2000 budget. 3. Salary and fringe benefits will be budgeted at the 1999 level. Any anticipated increase over 1999 level must be absorbed in target amount. 4. For budgetary purposes, please use the 270 per mile reimbursement rate in developing your 2000 budget. 5. Any requests for equipment should be submitted as part of your departmental budget request. Once a determination has been made as to whether or not the Board of County Commissioners will approve your request for equipment purposes, the total amount will be moved to a Capital Outlay budget unit as has been the practice in the past five years. 6. Motor Vehicle IGA rates should be ascertained from Claud Hanes in Accounting for budget purposes. This is necessary because of the varying rates for unique kinds of vehicles, such as ambulances, patrol cars, etc. Fuel costs should be adjusted to current market conditions. 7. Postage costs are anticipated to remain 330 in 2000. 8. The target budget amount provided to your budget unit(s)can only be adjusted after discussing it with the Director of Finance and Administration in order to coordinate the overall target amounts. 9. Any amount in excess of the 90% target amount must have a form #01-807-914 (Appropriation Request Exceeding Target Budget Level) for the regular budget. TABOR budget target will be provided to each department also. 30 10. Any budget unit with project account codes should prepare a worksheet summarizing each account with total comparison to 1999. See Finance for exact format. 11. Any 2000 position classification upgrades will be treated the same as a new position request in the budget process,with the department funding any requests within the target amount. Unless there has been a significant organizational change, reclassification requests made in the last two years and denied by the Board will NOT be reconsidered in the 2000 budget process. 12. Early Warning Budget Hearings will be held in September. If, in the development of your budget request, you determine that there are unique requirements or unique situations in your department that affect your budget presentation,please do not hesitate to contact the Director of Finance and Administration at extension 4218 to answer questions, or to get approval for variation to the normal procedures outlined in the special instructions above or in the Budget Manual. 31 REQUIREMENTS VS RESOURCE CAPACITY HISTORICAL EXCESS I I I I PROPERTY TAX I I I I I I I OTHER REVENUE I I I PROGRAM I I BUDGET I I REQUIREMENTS I I I I I I I I I FUND BALANCE I I I I I L J RESOURCE CAPACITY REQUIREMENTS PRESENT r 7 I I I EXCESS I I I I I PROPERTY I I TAX I I PROGRAM I I BUDGET OTHER I I REVENUE REQUIREMENTS I I I I I I I I I I FUND BALANCE I I I I I I L J RESOURCE CAPACITY REQUIREMENTS 32 2000 PROGRAM ISSUES > Maintain adequate staff and program development levels for growing prisoner population, as well as capital accumulation for additional jail space. > Refine long-term strategy to deal with the fiscal constraints of Amendment 1. > Continue development of a geographic information system (GIS). > Cope with the continued growth and development in the county. Develop capital plan for anticipated growth in satellite campus service sites. > Develop transportation system to accommodate growth in county's urbanized areas and corresponding transportation impact fees. > Continue benchmark efforts for county services. > Continue document imaging process in county departments. > Identify technology uses to improve services and cost-effectiveness of services. > Enhance public relations and communication efforts with constituents. > Develop 800 MHZ radio system. 33 BUDGET POLICIES The basic budget policies of Weld County are stated in the following forms: • Budget Process • Program Policy Changes/Impacts • County Strategic Objectives • Revenue Policies and Assumptions • Policy Directions • Significant Budget and Accounting Policies • 2000 Budget Guidelines The overall county budget policies are reflected at the program level or each of the "Budget Unit Summary" sheets. The "Budget Unit Summary" sheets describe how the policies impact operations, service levels and/or finances at the program level. In addition, comments on the summaries explain implementation issues and provide objectives and workload data for monitoring purposes. The"Budget Unit Summary"has been structured as follows to accommodate the governing board and public reader • Department Description • Resources • Summary of Changes • Objectives • Workload Measures • Staff Recommendations NOTE: In accordance with Article IV, Section 4-2(6)(b), the Director of Finance and Administration shall cause the policies adopted or approved by the Board of County Commissioners to be implemented in the county as required by the Board of County Commissioners and insure that the activities of the departments are consistent with the policies determined and set by the Board of County Commissioners. 34 REVENUE POLICIES AND ASSUMPTIONS The following revenue policies and assumptions have been used in the preparation of the 1998 budget. 1. Wherever possible,those receiving the benefits of a government service should pay for what they receive in full through current fees, charges, and other assumptions. 2. Continual search for new sources of revenue shall be made to diversify the county's financing plan. 3. The county shall seek the establishment of a diversified and stable revenue system to shelter the county from short run fluctuations in any one revenue source. 4. Estimated revenues are conservatively projected. 5. Proposed rate increases are based upon: A. Fee policies applicable to each activity. B. Related cost of the service provided. C. The impact of inflation in the provision of services. D. Equitability of comparable fees. 6. Programs funded by state and federal revenue sources shall be reduced or eliminated accordingly if state orfederal revenues are reduced or eliminated. Local funding will be substituted only after a full study by the Board and if the program has a high priority to satisfy a local need. 7. Revenue targeting for a specific program shall only be utilized whenever legally required and when a revenue source has been established for the sole purpose of providing a specific program. 8. Revenue from intergovernmental sources with a specific ending date shall not be projected beyond the date. 9. Assume a local economy similar to 1999, historical growth rates, and interest rates of an average of 5.50% throughout 2000. 10. Property taxes are based upon the maximum allowable under Amendment One (TABOR) and the Weld County Home Rule Charter limitation. 11. Assume that unless there is proven evidence to the contrary, federal and state categorical and entitlement grants will continue at the current level of funding. 35 SPECIFIC REVENUE ASSUMPTIONS OF SIGNIFICANT REVENUE Property Tax: Levy with maximum allowable, per Weld County Home Rule Charter and Amendment One (TABOR) limitation. Specific Ownership Tax: Anticipated to remain at the historical level of 9.5% of property tax. Building Inspection and Planning Permits: Based upon continuation of 1999 land use and construction activity level with 2000 rates applied. State and Federal Grant Revenue: Budget at signed contract level or anticipated funding level provided by state or federal agency. Police Service Contract Based on signed contractual agreements. Charges for Services: Charges to special districts and other public entities are based upon signed contracts. Drunk Driving Fines: Based on $30 per offender at anticipated level of 1,020 with 2% waiver rate. Earning on Investments: Calculated on an average earnings rate of 5.50% on approximate average balance of$31,000,000. Royalties: Based on analysis of oil and gas leases active on 40,000 plus acres of mineral interests owned by Weld County. New lease bonus activity is estimated at $10,000 for 2000. Rental: All rental income is based upon signed leases. Overhead/A-87Cost Plan: Revenues are based upon 1998 Indirect Cost Plan approved by HHS. County Clerk Fees: Calculated on the historical level of activity. Treasurer's Fees: Based upon historical level of activity for fees, which have been relatively constant. Highway Users-Special Bridge: Revenue based upon signed state and federal grant contracts. Motor Vehicle Registration Fees: Based upon historical level of activity for fees,which remains predictable over time, plus 4% growth factor due to car price increases. Highway User's Tax: Based on State Department of Highway estimates from gas tax less 3% reduction that Weld County has historically experienced. 36 Social Service Revenue: Based on anticipated caseload as discussed under each program plus state and federal funding formula for each program. Health Grants: Based upon contracts signed July 1, 1999. Health Fees: Based upon historical patient/client caseload with 2000 rates applied. Human Resource Grants: Based upon contract funding level as of October 1, 1999. State Lottery: Funded at the current level, with no anticipated legislative changes. Solid Waste Fees: 10% surcharge applied to historical waste volumes and input on projected volume from landfill operators. Ambulance Fees: Calculated based upon 1998-99 call volume plus 7% rate increase. Internal Service Fund Revenues: Revenues for each IGS Fund equal funded anticipated expenditures in user departments' budgets. DOC Inmate Reimbursement: Revenue based upon average holding of 10 DOC inmates at $48.43 per day per inmate. Work Release Inmate Fee: Based upon average of 75 work release inmates per day. 37 POLICY DIRECTIONS Continue revenue maximization policy to support county services to users. Continue policy of identifying ways to minimize the reliance upon property tax funding. Advocate legislative positions. Recommend a revised compensation pay plan based upon annual salary survey data to keep county compensation competitive with the labor market. Examine county programs on a continual basis to maximize productivity and maintain current service levels with current or reduced workforce. Examine county programs and services to prepare Weld County for continuing financial uncertainties and future limitations. Utilize cost cutting/revenue raising strategies to hold down costs and support county services. This may be accomplished by: Organization assessment Contraction in services Productivity improvement Reprivatization and contracting Automation Energy conservation Administrative reorganization Innovation/technological transfer Continue position sunset review process to assess the need for any vacated positions in 2000. Utilize a target budget approach with the following features: Identifies county's resource capacity - All can see the targets and related reductions Identify proposed unfunding early Allows time to accommodate reductions (employees) - Offers support to managers to eliminate marginal services, less productive employees, etc. - Allows board discretion in allocating funds to unfunded programs in critical service areas Targets all offices, departments, and outside agencies Better reflects county priorities Since limits are known, allows planning of alternative expenditure levels six months before fiscal year begins Constrains growth in existing levels,so high priority requests can be granted while lower priority projects are cut 38 Examine all user and service fees and make recommendations for increases or other adjustments to match the cost of providing such services. This is a follow-up we have been doing the last three years. Clearly identify all newly mandated program costs for the Board. Continue the county's share of partnership programs, unless a change is legally mandated, and decrease the share wherever possible. Maximize manpower avoidance or substitution methods for all departments through automation, productivity improvements, or cost cutting strategies. Recommend capital outlay expenses for equipment only when the need has been fully justified, the useful life of equipment cannot be extended, and it has been determined that salvage equipment is unavailable for use. Vehicle replacement must be recommended by the Equipment Service Manager for consideration in the budget process. Continue to examine priorities,which services to provide, best way to deliver services, and most cost effective way to provide services within the constraints of TABOR. 39 SIGNIFICANT CHANGES IN POLICY FROM PRIOR YEARS • Implement impact fees to fund an identified transportation system as a result of a study of developing a transportation system in southwest Weld County and the Windsor area that the county and municipalities agree to along with transportation impact fees. > Continued implementation of community-oriented policing program in Sheriff's Office. > Added domestic violence courtroom for State Court operations. > Completed all mapping to implement the Geographical Information System (GIS). > Continue the implementation of welfare reform in Weld County. > Added an environmental specialist to perform environmental education as part of the Solid Waste Action Group. • Funding for new community building at Island Grove. > Additional Long Range Planner position to coordinate community growth issues. • Additional engineering staff to deal with drainage issues. • Addition of four Sheriffs Deputy positions via a COPS UHP grant. > Additional .5 FTE Animal Control Officer to increase enforcement. > Agricultural Advisory Committee will review county policies and land use issues associated with agriculture in the county. > Beginning a four-year process to convert the Regional Communications Center to an 800 MHZ radio system. > Additional building inspectors to accommodate building development. 40 SIGNIFICANT BUDGET AND ACCOUNTING POLICIES BUDGETARY ACCOUNTING BASIS: The Weld County budgetary procedure uses the following Basis of Accounting. Basis of Accounting refers to when revenue and expenditures are recognized in the accounts and reported in the financial statements. Basis of Accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The governmental funds and expendable trust funds utilize the modified accrual basis of accounting. Under this method revenue is recognized in the year in which it becomes both measurable and available as net current assets. Revenue susceptible to accrual, that is, measurable and available to finance the County's operations, or of a material amount and not received at the normal time of receipt, primarily consists of 1) state highway users tax; 2) property taxes, assessed in 1999 payable in 2000, and 3) various routinely provided services (ambulance and health department). Unbilled charges for services are recorded in the appropriate funds at year end. Expenditures are generally recorded when the related fund liability is incurred. Proprietary funds follow the accrual Basis of Accounting whereby revenue is recognized in the year in which it is earned and becomes measurable. Expenses are recorded when liabilities are incurred. BUDGET ADOPTION: An annual budget and appropriation ordinance is adopted by the Board of County Commissioners in accordance with the Colorado State Budget Act and Weld County Home Rule Charter. The budget is prepared on a basis consistent with generally accepted accounting principles for all governmental, proprietary and expendable trust funds. The accounting system is employed as a budgetary management control device during the year to monitor the individual departments(level of classification which expenditures may not legally exceed appropriations). All annual appropriations lapse at year end. The Director of Finance and Administration is authorized to transfer budgeted amounts within departments of each fund. Any revisions that alterthe total appropriation for each department must be approved by the Board of County Commissioners through a supplemental appropriation ordinance. 41 AMENDMENT TO BUDGET PROCESS: Section 29-1-111.5, CRS, provides that, if during the fiscal year, the governing board deems it necessary, in view of the needs of the various offices or departments, it may transfer budgeted and appropriated monies from one or more spending agencies in the fund to one or more spending agencies in another fund and/or transfer budgeted appropriated monies between spending agencies within a fund. Section 29-1-111.6, CRS, provides that, if during the fiscal year, the governing body or any spending agency received unanticipated revenue or revenues not assured at the time of the adoption of the budget from any source other than the local government's property tax mill levy, the governing board of the local government may authorize the expenditure of these unanticipated or unassured funds by enacting a supplementary budget and appropriation. Supplementary budget and appropriations require a two-thirds majority vote by the Board of County Commissioners. PROPERTY TAXES: Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied no later than November 15 and are payable the following year in two installments on February 28 and June 15, or in full on April 30. The county,through the Weld County Treasurer, bills and collects its own property taxes as well as property taxes for all school districts,cities and towns and special districts located within the county. In accordance with Section 14-7 of the Weld County Home Rule Charter, all ad valorem tax levies for county purposes, when applied to the total valuation for assessment of the county, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied from ad valorem taxation in the preceding year, plus five percent(5%),except to provide for the payment of bonds and interest. The Board of County Commissioners may submit the question of an increased levy to the County Council and, if in the opinion of a majority of the County Council, the county is in need of additional funds, the Council may grant an increased levy for the county in such amount as it deems appropriate, and the county is authorized to make such increased levy. Any one capital project requiring a capital expenditure out of funds procured by ad valorem taxation equal to a three mill levy for three years shall be prohibited unless approved by a majority vote of the qualified electors at a general or special election per Section 14-8 of the Weld County Home Rule Charter. With the passage of Amendment One (TABOR) effective November 4, 1992, the mill levy cannot be increased above the prior year mill levy, except by a vote of the people. In addition, the growth of property tax revenue cannot exceed the prior year amount plus inflation plus net new construction, without voter approval. 42 INVESTMENT POLICY The County Treasurer is responsible for the investment of all available monies. The statutes defining legal investments for Colorado counties are CRS 24-75-601 and 30-10-708. Investment priorities are (1) safety, (2) liquidity, and (3) yield. In compliance with statutes,deposits/investments are made only in"qualified"financial institutions, i.e., those which are federally insured by either F.D.I.C. or F.S.L.I.C. Further, any deposit/investment amount in excess of $100,000 may only be made at institutions that are designated as public depositories by the state bank or savings and loan commissioners,CRS 1973, 11-10-118 and 11-47-118. Such designation occurs when acceptable collateral is pledged to secure the total deposit. Deposits/investments shall be made in the name of the treasurer in one or more state banks, national banks having their principal offices in this state, or in compliance with the provisions of Article 47 of Title 11, CRS 1973, savings and loan associations having their principal offices in this state which have been approved and designated by written resolution by a majority of the Board of County Commissioners. The Board of County Commissioners can designate, by resolution, an average annual rate of interest income to be paid to a specific fund or funds. All other interest income is deposited to the county general fund forthe purpose of supplementing the county mill levy thus reducing the amount of revenue required from property tax. The county maintains a cash and investment pool that is available for use by all funds except the Pension Trust Fund. Several of the county's funds also hold investments on their own account. The cash and investments of the Pension Trust Fund are held separately from those of the other county funds. Deposits: At year-end,the estimated carrying amount of the county's deposits is$31.0 million. Of this amount, $600,000 will be covered by Federal deposit insurance and the remainder was collateralized with securities held by the pledging financial institution's trust departments or agents in the county's name. Investments: Statutes authorize the county to invest in obligations of the U.S. Treasury, agencies, and instrumentalities,commercial paper,and repurchase agreements. The Pension Trust Fund is also authorized to invest in corporate bonds and mortgages. The county's investments are categorized to give an indication of the level of risk assumed by the entity. Category 1 includes the investments that are insured or registered or for which the securities are held by the county or its agent in the county's name. Category 2 includes uninsured and unregistered investments for which the securities are held in the county's name. No funds are in the form of mortgages in Category 2. Interest revenue is projected on the basis of an average interest rate of 5.50% in 2000. 43 CAPITAL IMPROVEMENT POLICY 1. Capital Improvement Plan-A plan for capital expenditures to be incurred each year over a fixed period of several years (normally on a five year cycle) setting forth each capital project and identifying the expected fiscal year for each project and the anticipated revenues to finance those projects. 2. Capital Improvement Staff Committee - The Director of Finance and Administration develops a long range county-wide Capital Improvement Plan for all major capital expenditures within the county after surveying county-wide needs with program managers. The Board of County Commissioners is responsible for approving capital improvement policies, as well as approving capital improvement programming as a part of the annual budget. 3. Capital Projects-Capital projects are defined as those major, non-recurring projects that have a time interval of at least three(3)years between such expenditures and have a total cost of at least $10,000. Purchases of real property and selected equipment may be exempted from these limitations. Examples of capital projects include: A. New and expanded physical facilities. B. Large scale rehabilitation and replacement facilities. C. Major equipment which has a relatively long period of usefulness. D. The cost of engineering or architectural studies for services related to a major public improvement. E. Acquisition of land and/or buildings. 4. Annual Action Program- Those capital improvement projects from the plan which have been identified by the Director of Finance and Administration and approved by the Board of County Commissioners for funding and implementation for each fiscal budget year. 5. Relationship Between Capital Funding and Operating Budget-Acquisitions of general fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain("infrastructure")general fixed assets consisting of roads,bridges and rights- of-way are not capitalized. No depreciation expense has been provided on general fixed assets. Items of three years of useful life or more and valued at $1,000 or more are considered capital items. 44 Depreciation of all exhaustible fixed assets used by Internal Service Funds and Enterprise Funds is charged as an expense against the operations. Depreciation has been provided using the straight line method over the estimated useful lives, as follows: Buildings 20-30 years Land Improvements 20 years Furniture 3-10 years Equipment 5-20 years Unlike the private sector, counties are prohibited from accounting for depreciation directly as an operating expense in governmental funds. Nonetheless, the county's inventory of vehicles and heavy equipment must be replaced as it ages and depreciates. To avoid the plight of other communities whose budgets are balanced each year by short sighted reductions in capital outlay,Weld County has operated under a system of equipment rental appropriations to depreciation reserve funds. In compliance with accounting regulations, internal service funds have taken the place of designated reserves. This practice ensures that funds are on hand when heavy equipment and vehicles are in need of replacement by virtue of their age and past use. Immediate budgetary balancing considerations have become secondary to the broader need for a fleet and equipment maintenance program that considers total cost of capital outlay plus operating, maintenance and repair costs. This financing system also avoids cost comparison problems within and between departmental budgets, which would otherwise vary widely depending upon which year a given equipment item is actually purchased. With each department treated as a "renter" rather than an "owner", central inventory management and expertise becomes possible, resulting in improved operating efficiency. 45 FUND BALANCE AND RESERVE POLICY As required by Article X, Section 20 of the Colorado Constitution, the County will maintain an Emergency Reserve Fund to assist with the expenses of unforeseen emergencies. The amount shall be no less than 3% of the fiscal year spending limit established by Article X, Section 20. The county will budget a year-end fund balance in each property tax-supported fund, other than the contingent and Emergency Reserve Funds, sufficient to reduce the likelihood of its having to enter the short-term debt market to pay for current operating expenditures. Annually the county will in total maintain satisfactory levels of fund balance reserves and contingent/emergency reserves to insure a continued strong financial position within the county. The actual fund balance and reserve amounts will be reviewed and set annually by the Board of County Commissioners at the time of the adoption of the annual budget. 46 EXPLANATION OF INDIVIDUAL FUNDS GOVERNMENTAL FUND TYPES: General Fund The General Fund accounts for all financial transactions of the county that are not properly accounted for in other funds. Ordinary operations of the county such as public safety, county administration and other activities financed from taxes and general revenues are reflected in this fund. Special Revenue Funds Special Revenue Funds are established to account for taxes or other earmarked revenue for the county which finance specified activities as required by law or administrative action. Public Works Fund: The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. Social Services Fund: The Social Services Fund accounts for the various public welfare programs administered by the county. Conservation Trust Fund: The Conservation Trust Fund accounts for revenue received from the State of Colorado to be used for the acquisition, development and maintenance of new and existing conservation sites within Weld County. The funds are derived from the Colorado State Lottery. Contingent Fund: The Contingent Fund records any property tax revenue levied by the Board of County Commissioners to cover reasonably unforeseen expenditures. Emergency Reserve Fund: This fund was established in accordance with State Constitution Amendment One(TABOR), passed November 3, 1992. The reserve can only be used for true emergencies as defined by the amendment. Funding level must be 1% of fiscal spending in 1993, 2% in 1994, and 3% in 1995 and fiscal years thereafter. Public Health Fund: The Weld County Public Health Department provides health services to county residents. The fund reflects revenue and expenditures for health care, health education, health monitoring and other related activities. Human Services Fund: The Human Services Fund accounts for various Federal and State human service grants. Primary funding agencies are DOL, HHS, and CSA. Solid Waste Fund: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites for the purpose of combating environmental problems and for further improvement and development of landfill sites within the county. 47 Capital Project Funds Capital Project Funds are established to account for financial resources used for the acquisition or improvement of the capital facilities of the county. Capital Expenditures Fund: This fund accounts for various capital improvement projects on county property as required by Section 29-1-301, CRS, 1973. PROPRIETARY FUND TYPES: Internal Service Funds Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Motor Vehicle Fund: This fund accounts for the revenue and costs generated by equipment and vehicles rented to the Public Works Fund and to various departments of other county funds. Insurance Fund: This fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Phone Services Fund: This fund accounts for all phone costs provided to the county and other outside agencies on a cost-reimbursement basis. Health Insurance Fund: This fund accounts for the self-insured dental and vision plans offered to county employees. Weld County Finance Corporation Fund: This fund accounts for the lease/purchase of county facilities. The only active lease is for the Human Services Building. Enterprise Funds Enterprise funds are established to account for operations (a) that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Ambulance Fund: This fund accounts for all the rescue unit fees and costs associated with the operation of a county-wide ambulance service for the citizens of Weld County. 48 ORGANIZATIONAL RESPONSIBILITY FOR BUDGET UNITS BUDGET UNIT RESPONSIBLE OFFICIAL General Fund: Office of the Board Chairman, Board of County Commissioners County Attorney County Attorney Public Trustee Public Trustee Planning and Zoning Director, Planning Services Clerk to the Board Director, Finance and Administration Clerk and Recorder Clerk and Recorder Elections Clerk and Recorder Treasurer Treasurer Assessor Assessor Maintenance of Building and Plant Director, Personnel/General Services County Council Chairman, County Council District Attorney District Attorney Juvenile Diversion District Attorney Victim Witness District Attorney Finance and Administration Director, Finance and Administration Accounting Comptroller Purchasing Director, Personnel/General Services Printing and Supply Director, Personnel/General Services Personnel Director, Personnel/General Services Computer Services Director, Finance and Administration Capital Outlay Director, Finance and Administration Sheriff Sheriff Crime Control and Investigation Sheriff Regional Forensic Lab Sheriff Communications - County-wide Director, Finance and Administration 49 BUDGET UNIT RESPONSIBLE OFFICIAL Communications System Development Director, Finance and Administration Coroner Coroner Correctional Administration Sheriff Community Corrections Chairman, Community Corrections Board Public Service - DUI Director, Useful Public Service Building Inspection Director, Planning Services Office of Emergency Management Sheriff County-wide Animal Control Sheriff Pest and Weed Control Director, Public Works Economic Development Director, Finance and Administration Waste Water Management Director, Finance and Administration Engineering Director, Public Works Extension Service Extension Agent Veteran's Office Director, Personnel/General Services Airport Director, Finance and Administration Mental Health Director, Finance and Administration Developmentally Disabled Director, Finance and Administration Seniors Program Director, Finance and Administration Missile Site Director, Personnel/General Services County Fair Extension Agent Public Works Fund Director, Public Works Social Services Fund Director, Social Services Health Fund Director, Health Services Human Services Fund Director, Human Services Conservation Trust Fund Director, Finance and Administration Contingency Fund Director, Finance and Administration Emergency Reserve Fund Director, Finance and Administration Solid Waste Fund Director, Finance and Administration Capital Expenditure Fund Director, Finance and Administration 50 BUDGET UNIT RESPONSIBLE OFFICIAL Ambulance Fund Director, Ambulance Services Motor Pool Fund Comptroller Insurance Fund Director, Finance and Administration Phone Services Fund Director, Personnel/General Services Health Insurance Fund Director, Finance and Administration 51 POLICY MATTERS/POINTS OF ISSUE WITH FISCAL IMPACT FUNDING INCLUDED EXCLUDED Assessor: Office Manager upgrade $ 22,964 Lead Appraiser to Appraiser III $ 816 Logo shirts 1,500 Training 10,000 19,500 Pagers (36) 3,000 Part-time clerical 10,500 Clerk and Recorder: 2.5 Office Tech III 67,570 Elections: Office Tech III 23,037 District Attorney: 2.0 FTE Office Tech III 56,089 Upgrade Deputy DA III to IV 11,604 Personnel: Clerical upgrade (2) 5,700 Planning: 2 FTE Planner I 76,861 Buildings and Grounds: Custodian 23,036 Maintenance Worker Upgrades 19,004 Sheriff: Office Tech II - Fingerprinting 23,098 Administrative Assistant 50,902 Four officers for COPS UHP Grant 156,226 Animal Control Officer (.5 FTE) 11,502 52 FUNDING INCLUDED EXCLUDED Communications: 800 MHZ system $ 500,000 Coroner: Deputy Coroner $ 44,643 Upgrade Office Tech II to III 2,200 Building Inspection: 2 FTE Building Inspectors 95,261 Engineering: Civil Engineer I 50,812 Developmentally Disabled Development Services: Funding Increase 87,346 Island Grove Building: 100,000 Health: Community Needs Assessment 10,000 Immunization Program 53,000 Solid Waste Action Group 29,088 Ambulance: Rate Increase (7%) n/a Non-Departmental: Island Grove Treatment Center 60,000 Radio Reading Service 7.500 TOTAL $ 1,236.667 $ 396,092 53 Asi; lINDe COLORADO EMPLOYEE SALARY SCHEDULE AND BENEFITS L1% SALARY RECOMMENDATIONS Weld County strives to pay competitive and equitable salaries. To maintain this competitive position, Weld County participates in various salary surveys. Salaries are set by the Board of County Commissioners after full consideration is given to: > Present pay rates compared to labor market competitors. The competitive job market may vary by job classification or specific jobs. > Ability to pay. > Benefit and supplemental pay policies. > Supply/demand situation for personnel needs. > Supply/demand situation in the labor market. > Employees' expectations. Salary Surveys Utilized: Mountain States Employers' Council Longmont Salary Survey Front Range Budget Conference Budget reflects a salary adjustment of 4%with the only benefit change being the 30% increase in the health insurance county contribution and a rate increase for disability insurance. All other benefits remain the same. The only exceptions to the 4% increase are certain Ambulance positions due to a change in the method of overtime compensation. No minimum increase is provided for "grandfathered" employees. The breakout by fund is as follows: General Fund $ 1,227,546 Road and Bridge Fund 177,462 Health Fund 199,350 TOTAL $ 1,604,358 Social Services salaries will be set in accordance with the Board's policy now that Social Services employees are no longer in the State Merit System, as of July 16, 1997. A 4.0% increase is included in the Social Services budget. 55 POS'2000 HEALTH INSURANCE PLAN COMPARISON CUSTOM MEDICAL BENEFITS HMO HMO NonHMO PLUS Lifetime Maximum Unlimited Unlimited $1 Million $1 Million Office Visit Co-payment $15 $15 n/a n/a Preventive Care Co-payment $15 $15 Not Covered Not Covered Emergency Room Co-payment $50 $50 n/a n/a Hospital Admission Co-payment $100 $100 n/a n/a Outpatient Surgery Co-payment $25 $25 n/a n/a Individual Deductible n/a n/a $250 $200 Family Deductible n/a n/a $500 $400 Co-insurance n/a n/a 70-30% 80-20% U'' Individual Max Out of Pocket* n/a n/a $2,750 $1,200 Family Max Out of Pocket* n/a n/a $5,500 $2,400 `` Pres ri. Di . o-.a men ;1 ._ 5 ',40 . .40 . 15 ',25 ',40 15 ', 5 ;40 *For allowable covered charges including deductible and co-insurance. DENTAL PROGRAM: >- COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > 100% PREVENTIVE CARE > 50%/50% CARE OTHER THAN PREVENTIVE > EXCLUDES ORTHODONTIC CARE > MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $1000/YEAR VISION PROGRAM: > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > MAXIMUM AMOUNT PAID FOR SINGLE $300/YEAR OR FAMILY $600/YEAR > NO DEDUCTIBLE > 50% OF COVERED EXPENSES INCURRED > EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR LIFE: Three times annual salary up to $400,000 at $.40/$1,000 DISABILITY: $.81/100 compensation WELL: Well program will be continued to all county employees. Executive Pay Plan: Elected Officials, and Chief Deputies have a direct benefit plan for health purposes. 56 4% +Step 8 compared to current budget FUND DEPT# DEPARTMENT NAME 2000 1999 DIFFERENCE 1000 10100 Board of County Commissioners 366,240.00 364,527 1,713.00 1000 10200 County Attorney 407,744.00 380,347 27,397.00 1000 10400 Clerk to the Board 98,350.00 89,770 8,580.00 1000 11100 County Clerk 1,263,800.00 1,197,076 66,724.00 1000 11200 Elections 137,841.00 133,950 3,891.00 1000 12100 Treasurer 410,508.00 398,365 12,143.00 1000 13100 Assessor 1,434,510.00 1,377,697 56,813.00 1000 15100 District Attorney 1,946,880.00 1,820,186 126,694.00 1000 15200 Juvenile Diversion 248,488.00 233,153 15,335.00 1000 15300 Victim Assistance 182,346.00 179,840 2,506.00 1000 16100 Finance 235,111.00 218,006 17,105.00 1000 16200 Accounting 317,230.00 292,400 24,830.00 1000 16300 Purchasing 83,987.00 77,968 6,019.00 1000 16400 Personnel 300,234.00 277,901 22,333.00 1000 17100 Planning 591,862.00 591,862 0.00 1000 17200 Building & Grounds 1,374,355.00 1,246,062 128,293.00 1000 17600 Printing & Supply 59,106.00 54,304 4,802.00 1000 21100 Sheriff Administration 703,603.00 686,617 16,986.00 1000 21200 Sheriff Operations 3,027,341.00 2,839,447 187,894.00 1000 21230 Animal Control 55,854.00 51,053 4,801.00 1000 21260 Forensic Laboratory 90,573.00 86,364 4,209.00 1000 23200 County Coroner 139,096.00 129,884 9,212.00 1000 24410 North Jail 3,246,955.00 2,978,500 268,455.00 1000 24420 Centennial Jail 3,056,917.00 2,900,079 156,838.00 1000 25100 Building Inspection 569,784.00 569,784 0.00 1000 26100 Weed& Pest 53,886.00 49,771 4,115.00 1000 26200 Office of Emergency Management 53,886.00 49,771 4,115.00 1000 31100 Engineering 425,661.00 393,037 32,624.00 1000 50100 Missile Park 22,833.00 22,616 217.00 1000 96100 County Extension Office 205,809.00 193,972 11,837.00 1000 96400 Veterans Affairs 44,189.00 43,124 1,065.00 Total General Fund 21,154,979.00 19,927,433 1,227,546.00 2000 30100 Public Works Administration 386,403.00 370,094 16,309.00 2000 32100 Public Works Trucking 578,945.00 548,282 30,663.00 2000 32200 Public Works Motor Grader 1,384,151.00 1,317,561 66,590.00 2000 32300 Public Works Bridge 724,703.00 717,368 7,335.00 2000 32400 Public Works Maintenance Spt 574,141.00 543,431 30,710.00 2000 32600 Public Works Mining 469,223.00 443,368 25,855.00 Total Public Works Fund 4,117,566.00 3,940,104 177,462.00 2500 41100 Health Administration 279,759.00 259,091 20,668.00 2500 41210 Health Education 173,051.00 212,998 (39,947.00) 2500 41300 Community Health 1,454,684.00 1,379,258 75,426.00 2500 41400 Environmental Protection 1,049,818.00 906,615 143,203.00 Total Public Health 2,957,312.00 2,757,962 199,350.00 57 fiMi: 4 WINk. COLORADO 58 ice / SUMMARY OF FUNDS ALL FUNDS REVENUE $40,000,000 ..... $35,000,000 $30,000,000 El 1999 $25,000,000 $20,000,000 2000 $15,000,000 $10,000,000 $5,000,000 $0 / ._A 4 ICI-._4 A A -u O T 5 -C. C) T 5 D o s m m - C a m 6 o m m m cov X N CDC CD7 N CD 7 7 (D x u! N N CD 5 co Et2 y 0 — n CD Ul 2000 Revenue Total: $ 108,796,205 ( 1999 $98,923,954) Property Tax $35,871,084 33.0% ---- Licenses/Permits $1,598,075 1.5% Internal Services $6,129,189 5.6% Other Taxes $3,575,000 3.3% irrt - Miscellaneous $3,788,989 3.5% e' Charges for Services $4,132,664 3.8% M .11111/ Ambulance Fees $4,604,959 4.2% ladthila Es Fees $3,191,500 2.9% - 8 - Fund Balance $15,982,461 14.7% Intergovernmental $29,922,284 27.5% 59 ALL FUNDS EXPENDITURES 20,000,000 15,000,000 ry 10,000,000 : 1 . 5 000,000 I • 1 r ul; /J +, :,• • 4 y1p • ' 1 • L ¢� , � ®m..as'a .uw':In:»b IP»nv,�5� ..bl" ......-...sI L......aam..) •0 Iu..»»Y3+:6I cn CD > 02 D G) I CD Z) K Z D o co z C - D W z K r 0 r m w ..7.7 r zH r H r r m D - Dp m C r (� Z > D 2 n Z C Q° H z r m cn O m - r > r m go m x Z co n z m O < m C m0 m m m 0 m m () m C < C z m m m n en z — H z 2000 EXPENDITURES Total $99,480,369 (1999 $92,421,954) Internal Services $6,269,189 6.3% General Government $14,278,733 14.4% Ambulance $4,617,359 4.6% — Culture and Recreation $482,161 0.5% Social Services $12,285,598 12.3% - Road and Bridge $15,282,673 15.4% , : ',, Public Works $684,800 0.7% — � di --- Miscellaneous $3,250,660 3.3% ------ Contingency $7,352,050 7.4% Public Safety $19,035,467 19.1% - Auxilary $399401 0.4% Health $4,056,473 4.1% Capital $2,725,000 2.7% I --- Human Services $8,760,805 8.8% 60 O - OOOOO O roONro O O O O Q 08 JW V S. 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O y NNOZg - N N N 0 at m t0 .W¢ ci N N N — NI V .t CO co N o N z o v s o e 0 Z " ) m Z LL D g C m 0 0 W w 0 c K IL Q Z W O E O 8 D W Z 0 Z 0 v c w N m w w D c < -. > o c w % c co W N p"p Q H c O C. - !A Z y > 0 m N m 0) r m 3 O :9 W 5 0 W a to c 4 W Z � c c n m E v K 'a N a F- Z 4 N m c 0 v 9 )'p. a re 0 0 0 0 E w 0 , a m E D g W 0 0 0 t O W 0 J a N O O W 2 2 Co ,J O a a CO d' HO.: Q E I 5 d Fa- }2. - a — K O W 2 - 0 ®IL g N g 8 § § § § § 8 W 1 ° = z = , § gig § iz4 WELD COUNTY 1999 ASSESSED VALUES TO BE USED FOR 2000 BUDGET DIFFERENCE 1998 1999 + or(-) PCT `-- Agriculture $ 98,913,040 $ 107,843,030 $ 8,929,990 9.0% Commercial 250,135,740 289,356,820 39,221,080 15.7% Industrial 158,897,260 169,910,350 11,013,090 6.9% Natural Resources 5,331,440 6,015,470 684,030 12.8% Oil and Gas 346,540,470 283,818,260 -62,722,210 34.7% Residential 487,384,770 544,498,340 57,113,570 11.7% Vacant Land 31,299,450 40,619,580 9,320,130 29.8% TOTAL COUNTY ASSESSED $r1,378,502,170 $1,442,061,850 $ 63,559680 4.6% STATE ASSESSED PROPERTY 174,668,900 190,691,000 16,022,100 9.2% TOTAL ASSESSED VALUE $ 1,553,171070 $1,632,752,850 $ 79,581780 5.1% LESS TAX INCREMENT -2,987,870 -3,479,736 -491,866 16.5% NET ASSESSED VALUE $',1,550,183,200 $1 629,273,114 $ 79,089914 5.1%' 62 NET PROGRAM COST ALLOCATED NET COST SUPPORT TOTAL MANDATED: CHARTER/STATE CONSTITUTIONAL OFFICES OFFICE OF THE BOARD $454,630 $200,289 $654,919 PUBLIC TRUSTEE $4,000 $10,104 $14,104 CLERK&RECORDER ($1,032,903) $0 ($1,032,903) ELECTIONS $602,675 $74,342 $677,017 TREASURER ($211,023) $0 ($211,023) ASSESSOR $1,569,293 $506,032 $2,075,325 COUNTY COUNCIL $24,801 $5,857 $30,658 DISTRICT ATTORNEY $1,923,706 $338,703 $2,262,409 SHERIFF $826,334 $782,345 $1,608,679 CORONER $278,708 $47,945 $326,653 CLERK TO THE BOARD $84,964 $0 $84,964 TOTAL $4,525,185 $1,965,618 $6,490,803 MANDATED:STATE/FEDERAL COUNTY COST NORTH JAIL $4,128,930 $139,712 $4,268,642 CENTENNIAL JAIL $2,937,455 $806,847 $3,744,302 COMMUNITY CORRECTIONS $0 $19,780 $19,780 SOCIAL SERVICES $4,415,898 $138,341 $4,554,239 HUMAN RESOURCES $12,351 $491,979 $504,330 PUBLIC HEALTH $1,496,991 $294,363 $1,791,354 TOTAL $8,862,695 $1,751,309 $10,614,004 CRITICAL--NON-MANDATED COUNTY COST CRIMINAL JUSTICE INFO SYSTEM $575,256 $0 $575,256 CRIME LAB $57,803 $11,035 $68,838 POLICE SERVICES(LEVEL) $3,139,337 $146,074 $3,285,411 COMMUNICATIONS-COUNTY-WIDE $600,735 $0 $600,735 COMMUNICATION SYSTEM DEVEL $500,000 $0 $500,000 E-911 $700 $0 $700 OFFICE EMERGENCY SERVICES $42,461 $5,819 $48,280 DRUG TASK FORCE $70,250 $5,603 $75,853 TOTAL $4,986,542 $168,531 $5,155,073 63 NET PROGRAM COST ALLOCATED NET COST SUPPORT TOTAL LOCAL DISCRETION PLANNING&ZONING/BLDG INSP $54,191 $286,758 $340,949 ANIMAL CONTROL $140,721 $10,208 $150,929 PEST&WEED CONTROL $208,281 $49,996 $258,277 EXTENSION SERVICE $276,486 $161,933 $438,419 VETERAN'S OFFICE $50,412 $22,519 $72,931 AIRPORT $41,660 $16,733 $58,393 MENTAL HEALTH $135,875 $0 $135,875 MISSILE SITE PARK $2,000 $3,805 $5,805 COUNTY FAIR $38,661 $8,480 $47,141 JUVENILE DIVERSION $198,266 $19,780 $218,046 DEVELOPMENTALLY DISABLED $44,023 $0 $44,023 SENIOR COORDINATORS $12,500 $0 $12,500 VICTIM ASSISTANCE $82,788 $22,410 $105,198 WASTE WATER MANAGEMENT $6,964 $0 $6,964 ECONOMIC DEVELOPMENT $103,833 $0 $103,833 A KID'S PLACE $7,500 $0 $7,500 GEOGRAPHICAL INFORMATION SYSTEM $135,217 $0 $135,217 ISLAND GROVE BUILDING $100,000 $0 $100,000 TOTAL $1,396,661 $602,623 $1,999,284 GENERAL ASSISTANCE: $132,000 $0 $132,000 PUBLIC WORKS $2,118,873 $711,870 $2,830,743 ENGINEERING $684,800 $50,236 $735,036 TOTAL $2,803,673 $762,105 $3,565,778 CAPITAL: EQUIPMENT $50,000 $0 $50,000 Buildings $2,525,000 $0 $2,525,000 TOTAL $2,575,000 $0 $2,575,000 SUPPORT FUNCTION COUNTY ATTORNEY $372,326 ($372,326) $0 BUILDING&GROUNDS $2,314,688 ($2,314,688) $0 FINANCE&ADMINISTRATION $223,922 ($223,922) $0 ACCOUNTING $390,459 ($390,459) $0 PURCHASING $85,412 ($85,412) $0 PERSONNEL $304,837 ($304,837) $0 PBX/PHONES $0 $0 $0 INSURANCE $550,000 ($550,000) $0 NON-DEPARTMENTAL $226,990 ($226,990) $0 BUILDING RENTS $739,160 ($739,160) $0 COMPUTER $1,998,687 ($1,998,687) $0 PRINTING&SUPPLY $31,604 ($31,604) $0 TOTAL $7,238,085 ($7,238,085) $0 64 ar 0 (O CO CO MO 0 a N NLo 0vN 0) N (OrNr 1,- t9 M N 0) N r (AN .-- CO N. 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O co i- 0 N r v rn W2Q Ce Q U ' + + + + 3 W U 0 W NOc co2 O rO co O O cM I--co V co ad r4 MO co h co M O r M r r O N r to 7 co O N r CO U W K 0 W MNZ CO O I cc O W0o cm c Orl O I--v M O I- Co M N DN r COrr O) NM CO0 10 m IL W oa W0— F- 2NW N coZ mO O v N KQO Q_W rMhcO4r- N NcOM M c� M O r r CO rr CD N I- CoD D} co ut CO Z D 0 U o aco o rn rn uF-O M(O co V1O col NN NCO r- h co M I- (�r- r- M r-r-r- W N M c� cO tel Q CO 0 F— Z Z 3 W c_ ❑ 2 w zU) CY ❑ IL U < r m Z Lu a) 0 COW n o NS 2 n _ n0 Jj o tO O al o Ew= V F- K y O aa W > z m U a) W 2 2Q~_1 _1 OZvU c rn cU z I— F ' F= cw. E _I 0Q ❑c °0v� O � EmmE 0 Q D Z a v< ca o 2•c•c I- v a) a) o F- 0 X coQ W❑ O <C F—m� =¢=x° 0 m ¢ 0 70 DDflB D D D WO D D D DDDD _ -_ t GENERAL FUND t c_____,Th 1 DDDDDDDDDDD DDDD D 6 ❑ ❑D DDDD ❑ ❑ ❑ D ❑ GENERA! J FUND Revenue Changes N m _W NL. .,..,_.. 30,000,000 u m t 25,000,000 mm. 20,000,000 ;6,41101999 a w 03 02000 ti - N fA W A N 15,000,000 - " N o CD N _.. _W O._... TrmEA is N C W N N A W W O 10,000,000 N pp N c - O :EilJ p0 A O O W O t it t i T , l $0 O T r$5,000,000 a s m c 5' N c o mco m m m m a a P. -i 8 o m m n co —� x m m Iv CD CD ] N O' r: O 0 x N rn (n y N 3 m y v v 2 CD 2000 Revenue TOTAL: $40,842,220 (1999: $35,543,739) Funtl Balance 5.4% $2,200,000 _ Miscellaneous 8.3% $3,402,389 Licenses/Permits 3.0% $1,205,000 Charges for Services 4.0 $1,649,423 Property Tax 61.9°/. til Fines/Fofeitures 0.1% $25,261,313 g $30,000 ;1IV i _. . Intergovernmental 9.4% $3,827,595 Other Taxes 0.2% $75,000 Fee Accounts 7.8% $3,191,500 71 GENERAL FUND Expenditure Changes $19,035,467 25,000,000 $17,37Q;6 $14,278,733 20,000,000 Hog � ' ,Qy 1 n 1999 11011 t s C2000 15,000,000 �'I `1 till !E I . 515555 10,000,000 t 555 5,5 $2,200,660 $1,632,866 684,80�EIS:V„ $�8n 20 $399.4( 1 ca 1 •35 $5,000,000Eil E. + 5 4 .,465, 72 4,a g�2p v t53,66 $0 Public Safety Health & Welfare Misc. Public Works General Gov. Human Serv. Auxilary Culture/Rec. Type of Expenditure Total: $38,566,795 (1999 $34,443,739) Public Safety $19,035,467 49.4% Culture/Recreation $154,661 0.4% Health 8 Welfare $1,632,866 4.2% CIO le AlleAMPrrigfiniiigilidilligUiiNti;W''''' .t --Miscellaneous $2,200,660 5.7% Public Works $684,800 1.8% Human Services $180,207 0.5% Auxilary $399,401 1.0% -- General Government $14,278,733 37.0% 72 > 0 0 0 CD c X w CO I__ 0 I El IS ,,,,..,!...,•,. 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The budget for general government functions are up$788,584,primarily due to elections,which is up$306,756 in order to hold three elections next year with it being a Presidential election year. New positions in Clerk and Recording, Planning, District Attorney, and Buildings and Grounds account for the other increases. Public Safety is up $1,664,782 due to the Sheriffs Office budget being up $229,840 with the addition of 6.5 positions. Community Corrections is up$707,810 with offsetting revenues from the state. Communications development is up $500,000 for the first year funding of the 800 MHZ digital radio system project. The other public safety increases of$126,112 are for additional building inspectors to keep up with the growth. Engineering is up $312,407 with the addition of two positions and$200,000 for contract engineering services for 2000 road and bridge projects. Health subsidy from the general fund is up $97,310. A 4% salary increase and health insurance rate increases account for an increase of$1,277,546. Other budget items are relatively stable for 2000. The available resources to the General Fund amount to$40,842,220 compared to$35,543,739 in 1999, up$5,298,481 or 14.91%. Without the change of$1,195,029 in beginning fund balance,the increase would be $4,103,452,or 11.55%. Property tax is set at $25,261,313. Licenses and permits are up $255,000 due to building development activity. Grant revenue is up $701,975, almost exclusively attributed to Community Corrections. Charges for services are up $47,918, which is a 3% increase. Fines are up $6,000. Miscellaneous revenues are up $331,936 due to interest earnings. Fees are up$353,200 due to Clerk and Recording fees with an offset in a drop in Treasurer fees due to the law change of cutting in half the charge for school district tax collections. Other revenues remain very stable and healthy. The beginning fund balance is anticipated to be $2,200,000 for 2000. An estimated ending fund balance of $2,275,425 is projected for year-end 2000. This amount serves as an additional contingency amount during the fiscal year. In addition to the regular Contingency Fund is the Emergency Reserve Fund amounting to$2,500,000 required underthe TABOR Amendmentwhich passed in 1992. This fund balance amount is consistent with the anticipated ending fund balances for the last few years. It is prudent management for Weld County to maintain an anticipated fund balance to respond to unforeseen needs of the citizens of Weld County in 2000 and future years. 76 0000 000000 000000000000000000000 000 . 0000 000000 000000000000000000000 000 , ricidei OOOoo o Oo0) ooCOoiddoor000dd ui O. . . 0 0 000000 O O N (O LO O) a r M O W 0 0 0 0l 0 O'l r ! 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(O m 0 O O O) WO) W W < 0 O O O O O O O N O 0 0 0 0 0 0 000 00000 00 0 0 0 0 W 0 W 0 (0 0 0 0 0 0 0 000 00000 00 D 0 0 0 0 00000 O 000 0 0 00000 00 rr 81 00000000 00000000 O C) '- O N 6 N U) rn N (O O < C) O) Z CD CO (O O O N O) N W CO as O ill N N ED (00 O N CO r N O) N o2 05 M NO O W 000000 00 000. 000 00 O C) O (V (O (V rn N c00 '- Tr C) e- rno) (oo NI- 00 6 Reio o R vv O W N 0 N O U' N NO N NCd N co O O O O O 0 0 O O 0 0 0 0 0 0 0 O 0 •- O N O N O) a)) N CON N- H W N O rn C) co N N Lc' M 0 p Z lL liJ a g W o 0 LL w p � Q 7 CO z c9 O : Z y D O Z F 5 W QZQ LL L=i. IDW W Z QJ LII = Z = O rt Z a OF < 0 HWCZ LiuOJW 2Zp Z Ow Z O0_ NZF g O X Q W Q O J w If z w W N > 0) F F qtz 000000) 0 O o 0000) N C V O) Z 0 (O (0 (0 (O 70 rnrnrnrnrn 0 0 U U Q Z o 0 0 0 0 0 D 0 0 0 0 0 0 LL 82 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: BOARD OF COUNTY COMMISSIONERS BUDGET UNIT TITLE AND NUMBER: Office of the Board -- 1000-10100 DEPARTMENT DESCRIPTION: Statutory head of county government. Each major department is overseen by one Commissioner, with each Commissioner serving as an assistant in another area, on a rotating basis each year. Statutory duties also include sifting as a Board of Equalization to hear appeals on tax assessments; sifting as the County Board of Welfare; and filling, by appointment, all vacancies in county offices except the Board of Commissioners. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCESt,l,E]!aEi.6REStiliRdEVEN:1!!,WASZ. Ftfii180 NOURRENZOYS MNEXINFMNSNEXTt`Y Personnel Services $ 357,352 $ 364,527 $ 364,527 $ 364,527 Supplies 1,120 350 350 350 Purchased Services 68,880 74,553 89,753 89,753 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 427,352 $ 439,430 $ 454,630 $454,630 Revenue 0 0 0 0 Net County Cost $ 427,352 $ 439,430 $ 454,630 $ 454,630 Budget Positions 6 6 6 6 SUMMARY OF CHANGES: Budget is up$15,200 attributed to increases of$1,000 in NACO and CCI dues, $10,000 in travel for mileage,$4,100 for meeting expenses,and$200 for printing. Food supplies are down $100. All other items are unchanged. OBJECTIVES: Board objectives are the strategic objectives for the entire county. See Strategic Objective Section in Budget message. WORKLOAD ACTUAL ESTIMATED PROJECTED N/A FINANCE/ADMINISTRATION: Recommend approval. BOARD ACTION: 83 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COUNTY ATTORNEY BUDGET UNIT TITLE AND NUMBER. County Attorney -- 1000-10200 DEPARTMENT DESCRIPTION: Renders opinions on constitutional questions. The County Attorney defends any lawsuits against Weld County and brings civil actions for enforcement of county regulations. Of three full-time assistants, two share the responsibilities of the County Attorney, while one enforces child support obligations and handles dependency neglect cases. ACTUAL BUDGE " tU TED RECOMMEND RstSOURC S L{ i 1±1t ... ttipk 1 o' , I om Io f' pe Personnel Services $ 362,953 $ 380,347 $ 380,347 $ 380,347 Supplies 4,634 4,000 1,500 1,500 Purchased Services 46,498 41,654 50,479 50,479 Fixed Charges 0 0 0 0 Capital 10,404 0 0 0 Gross County Cost $ 424,489 $ 426,001 $ 432,326 $ 432,326_ Revenue 59,600 80,000 60,000 60,000 Net County Cost $ 364,889 $ 346,001 $ 372,326 $ 372,326 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Supplies are down$2,500 due to shift of expenses to other accounts. Other professional services are down $2,675 for the same reason. Printing is up $2,000, and memberships are up$1,500. Subscriptions are up$8,000 to cover the addition of the Westlaw law library service for the jails. All other expense items are unchanged. Revenues are down $20,000 due to lower utilization of the County Attorney's staff with the addition of another attorney directly assigned to Social Services in 1998. Net county costs are up $26,325. OBJECTIVES: 1) Continued maintenance of current litigation files - avoiding any adverse judgments against Weld County; 2) Maintenance, on a current basis, of all child support and assistance in dependency and neglect and child abuse matters for Social Services; and 3) Continued representation of all units of county government in all matters pursuant to Statute and the Weld County Home Rule Charter. 84 COUNTY ATTORNEY (CONTINUED) 1000-10200 WORKLOAD11111.111MithiktbAbitallitalliOttatiOUEST$MATED PROJ CTED Litigation - County Commissioner 35% 35% 35% Social Services - Support and 35% 25% 25% Juvenile Other Departments 28% 38% 38% Bankruptcy Matters 2% 2% 2% FINANCE/ADMINISTRATION: Recommend approval. BOARD ACTION: 85 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBI IC TRUSTEE BUDGET UNIT TITLE AND NUMBER: Public Trustee -- 1000-10300 DEPARTMENT DESCRIPTION: Performs the duties of public trustee in the county as prescribed in CRS 38-37-101 et. seq., 1973. County General Fund provides supplies only, salaries and operating costs are funded by public trustee fees outside of county budget. ACTUAL BUDG ED REQUESTED i C }MMEND RESOUI CES LAST F'Y CURRENT FY NEXT FY NEXT FY Personnel Services Supplies $ 3,801 $ 4,000 $ 4,000 $ 4,000 Purchased Services 0 0 0 0 Gross County Cost $ 3,801 $ 4,000 $ 4,000 $ 4,000 Revenue 0 0 0 0 Net County Cost $ 3,801 $ 4,000 $ 4,000 $ 4,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. Per Section 38-37-104(3), CRS, all expenses of the office are to be paid from Trustee fees prior to payment to the County Treasurer. Excess funds are to be maintained in a special reserve fund until one year's operating costs are accumulated. This could take several years in Weld County. Based upon this statute, no revenues are budgeted for2000. However, per Section 38-37-102(3), CRS, the county must continue to furnish all books, blanks, and stationery for the use of the Public Trustee at a total cost of$4,000. OBJECTIVES: Perform statutory duties as prescribed by CRS 38-37-101 et. seq., 1973. ORKL# ADi!igiMPACTUALEM gtESTIMATEDENP OJECTED Foreclosures 270 300 300 Releases 17,754 18,000 18,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval,per Section 38-37- 102(3), CRS. See the following page for Public Trustee budget which, as a state office, is maintained independent of Weld County's budget. BOARD ACTION: 86 WELD COUNTY PUBLIC TRUSTEE BUDGET 2000 Income Foreclosure Revenues $ 91,000 Release Revenues 215,000 Interest Revenues 6,500 Total Income $ 312,500 Cost of Foreclosures Cost of Foreclosures $ 64,000 Cost of Releases 96.300 Total Cost of Foreclosure 160,300 Personal Expenses Salaries 53,000 Trustees Allowance 32,000 FICA, Medicare 6,703 FUTA 224 SUTA 255 Employee Health, Life 6,000 Total Personal Expenses 98.182 Office/Other Bank Service Charges 75 Dues and Subscriptions 1,200 Equipment Purchase 9,000 Equipment Lease 5,000 Insurance/Bond 750 Moving Expense 6,000 Office Supplies 400 Postage/Delivery 1,500 Professional Fees 3,000 Rent 10,740 Maintenance and Repair 1,500 Telephone 4,000 Travel and Conferences 1,500 Utilities 2,400 Miscellaneous 500 Total Office/Other 47.565 Total Personnel and Office Expense 145.747 Total Expenses 306.047 Net Income $ 6,453 87 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCF AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Clerk to the Board -- 1000-10400 DEPARTMENT DESCRIPTION: The Clerk to the Board records all meetings and hearings of the County Commissioners, retains all records of the Board, and processes liquor licenses. ACTUAL BUDGETED REQUESTE.. RECOMMEN I RE$bUf2CES 1S. f ,, ...CEIRREN"t"ritt ..... it ....FY Personnel Services $ 84,037 $ 89,770 $ 89,770 $ 89,770 Supplies 15,224 2,745 2,745 2,745 Purchased Services 5,752 13,001 13,001 13,001 Fixed Charges -4,840 -5,034 -6,518 -6,518 Capital 21,253 0 0 0 Gross County Cost $ 121,426 $ 100,482 $ 98,998 $ 98,998 Revenue 12,301 11,590 14,034 14,034 Net County Cost $ 109,125 $ 88,892 $ 84,964 $ 84,964 Budget Positions 3.5 3.5 3.5 3.5 SUMMARY OF CHANGES: No change on the total expenditure side of the budget for 2000 other than reallocation of $230 between phone costs and advertising for legal notices based upon historical expenditure patterns. Revenue is up $2,444 with an increase of $500 for copies, and $1,944 for charge backs to PBX for phone operator services. Contra account is up $1,484 for County Attorney's Office charge backs for clerical services. Net county costs are down $3,928. OBJECTIVES: 1) Maintain all records for the Board of County Commissioners. 2) Complete the conversion of all historical Planning records to the new imaging system. 3) Update codification all county ordinances and regulations. 88 CLERK TO THE BOARD (CONTINUED) I000-I0400 O KLOADENZIEM !ACTUALISE iiiitSTIMATEMINPROJEC f D Commissioner Meeting 104 104 104 Hearings 73 75 75 Liquor License Hearings 8 8 8 BOE Appeals 47 350 50 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 89 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CLERK AND RECORDER BUDGET UNIT TITLE AND NUMBER: Clerk and Recorder-- 1000-11100 DEPARTMENT DESCRIPTION: Oversees two divisions: 1) Recording records, microfilms, processes and provides certified copies of all legal documents, issues marriage licenses, conducts lien searches;and 2)Motor Vehicle collects registration fees, specific ownership tax, sales tax and files chattel mortgages on motor vehicles, processes title applications, maintains files on all titles and license plates issued in Weld County, provides law enforcement agencies with vehicle registration information. NEEMEMESERinigi OinilACTUALOMBURG TEI REQUE TED RECOM REND R SdUt C Snliiii.USCPCMUICURRENtiftigigiiMNEXTfra Personnel Services $ 1,062,878 $ 1,129,506 $ 1,197,076 $ 1,197,076 Supplies 34,131 29,480 26,480 26,480 Purchased Services 144,906 103,437 143,541 143,541 Fixed Charges 0 0 0 0 Capital 6,355 0 0 0 Gross County Cost $ 1,248,270 $ 1,262,423 $ 1,367,097 $ 1,367,097 Revenue 2,473,452 2,000,000 2,400,000 2,400,000 Net County Cost $ -1,225,182 $ -737,577 $ -1,032,903 $ -1,032,903 Budget Positions 37.5 37.5 40.0 40.0 SUMMARY OF CHANGES: Budget includes the addition of 2.5 Office Tech III positions due to the workload increases in the department. One FTE would be assigned to the Motor Vehicle Division, one to Recording, and .5 FTE to the Ft. Lupton Office. Additional revenue of$400,000 is indicative of the added activity of the department. Supplies are down $3,000 based on shift to other accounts. Postage is up $21,000 due to volume and sending of new license plate designs. Phone and maintenance of equipment costs account for the other increases. Overall costs are up $104,674. OBJECTIVES: 1)Maintain all records in each department;2)Provide helpful and efficient statutory services to the public. 90 CLERK AND RECORDER (CONTINUED) I000-1I100 ONNIONiiYiNWO.ftKi4ADNaM199M iMMOVAVENESt Ait. EPROJECTEDER Vehicle Registrations 261,495 276,495 291,495 FINANCE/ADMINISTRATION RECOMMENDATION: Based upon an examination of the workload,increases in the department forthe requested positions and additional service and supply line item costs are justified. The department has dealt with the growth of workload through automation for several years and has not added staff for over 12 years. Current staffing level is inadequate to keep up with the workload and provide reasonable service levels. As a result, the additional 2.5 FTE's are recommended, along with the other line item increases. Additional revenue more than offsets the added costs for FY 2000. BOARD ACTION: 91 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CLERK AND RECORDER BUDGET UNIT TITLE AND NUMBER: Elections -- 1000-11200 DEPARTMENT DESCRIPTION: The Elections Department conducts primary and general elections every two years, conducts voter registration, maintains records alphabetically and by precinct, conducts schools for election judges, provides supplies for elections, issues certificates of registration for proof of age and citizenship for international travel, service municipal clerks, school districts, special districts, and conducts special elections each November in the off year. ACTUAL BUDGETEDREQUESTED RECOMMEND RESC)URCEa� LRST �Y CURRENTY .' NEXT FY NEXT f'k Personnel Services $ 233,976 $ 184,233 $ 307,836 $ 284,799 Supplies 208,973 122,011 262,833 262,833 Purchased Services 41,482 69,954 136,822 136,822 Fixed Charges 11,378 1,500 55,000 0 Gross County Cost $ 495,809 $ 377,698 $ 762,491 $ 684,454 Revenue 136,581 50,000 81,778 81,779 Net County Cost $ 359,228 $ 327,698 $ 680,713 $ 602,675 Budget Positions 4 4 5 4 SUMMARY OF CHANGES: The 2000 budget funds three elections with the primary, general election, and the Presidential Primary. The only item not included in the recommended budget is the funding for an additional Office Tech position that is not justified. Workload is accommodated with part-time hourly election workers without adding a permanent full time staff member($23,037). The capital request for additional ballot equipment is not funded in the 2000 budget, but will be purchased out of the 1999 capital equipment budget ($55,000). The additional equipment is to accommodate the ten new precincts that were created due to precincts being over the 1,500 registered voter limit. Revenue is budgeted at $81,778 for TABOR election revenue, and state ballot issue revenues. OBJECTIVES: 1) Register voters and maintain records; 2) Conduct elections; 3) Instruct and assist municipal clerks, school districts, and special districts in forms and law changes. 92 ELECTIONS (CONTINUED) 1000-11200 WO L OAC OTUAL CIMATE PROJECTED Registered Voters 91,156 93,500 110,000 (1998) (As of June 30, 1999) (2000) Votes Cast 47,212 50,000 80,000 (1998) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval without the requested additional Office Tech position. There is insufficient justification to add a full-time staff member. The election workload can be handled by part-time hourly election workers on an as needed basis during 2000. Adequate hourly funds exist in the 2000 budget to handle the workload. BOARD ACTION: 93 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TREASURER BUDGET UNIT TITLE AND NUMBER: Treasurer-- 1000-12100 DEPARTMENT DESCRIPTION: The Weld County Treasurer takes custody of county funds,such as collecting taxes and disbursing funds collected for the state, county school districts, municipalities and special districts. The Treasurer deposits county funds in banks in the county, and invests reserve funds as allowed by statute and approved by the Board of Commissioners. A TUAL BUDGETED REQUESTEt RECOMMENf tESOtl01Eo . SST' E`t .. CURRENT Fy NlE < NEXire.' •;. Personnel Services $ 372,702 $ 398,365 $ 398,365 $ 398,365 Supplies 30,331 21,000 21,248 21,248 Purchased Services 159,245 105,664 106,864 106,864 Fixed Charges 0 0 0 0 Capital 1,989 0 0 0 Gross County Cost $ 564,267 $ 525,029 $ 526,477 $ 526,477 Revenue 852,848 787,500 737,500 737,500 Net County Cost $ -288,581 $ -262,471 $ -211023 $ -211,023 , Budget Positions 10 11 11 11 SUMMARY OF CHANGES: Request includes an additional $1,200 in travel costs for the Treasurer to attend GFOA conference. Software licence costs are up$248. Treasurer's Fees will be reduced by $125,000 in 2000 due to statutory change in fees charged to school districts (decreased from .50% to .25%). With growth in revenue less the $125,000 loss of school fee revenues, the net change in revenue is a reduction of$50,000 over the prior year. OBJECTIVES: 1)To efficiently and effectively collect taxes and to pass through funds to the state, school districts, special districts, municipalities, and county; 2) To assure the greatest security of principal for investments with a reasonable return on funds invested; 3) To maintain rapport with all agencies and all constituents of the county; 4) To make a maximum effort to collect on bankruptcies; 5) To print and process tax notices more efficiently. 94 TREASURER (CONTINUED) 1000-12100 W tK 1A A i+1�Ate !ii.:iggestrmAisoloa simitaagagoit Tax Collection 114,142,658 95,000,000 117,000,000 Number of tax notices (including 118,391 87,000 120,000 delinquent notices) Investments as of year end 34,054,796 30,000,000 34,000,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 95 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: ASSESSOR'S OFFICE BUDGET UNIT TITLE AND NUMBER: Assessor's Office -- 1000-13100 DEPARTMENT DESCRIPTION: Does the assessment on all properties in Weld County. Is responsible for placing proper value on all real and personal property. Keeps copies of current tax roll in alphabetical sequence and also by parcel number. ACTUALNEBUDOETetteREQU T D f C>MA C p .REST URC s .......................................................... NEr NE tet Personnel Services $ 1,318,887 $ 1,376,881 $ 1,400,661 $ 1,377,697 Supplies 75,169 35,046 185,350 54,296 Purchased Services 212,508 159,431 181,831 176,300 Fixed Charges 0 0 30,000 0 Capital 0 0 0 0 Gross County Cost $ 1,606,564 $ 1,571,358 $ 1,797,842 $ 1,608,293 Revenue 173,851 39,000 39,000 39,000 Net County Cost $ 1,432,713 $ 1,532,358 $ 1,758,842 $ 1,569,293 Budget Positions 38 38 37 37 SUMMARY OF CHANGES: The requested budget includes the upgrade of an Office Manager position ($22,964), reclassification of a Lead Appraiser to Appraiser III ($816), and additional temporary help($10,500). Only the upgrade of the Lead Appraiser is recommended. Many supply line item increases requested were not justified based upon past expenditure patterns. Software and computer projects were requested, but not recommended pending Information Services Governance Committee review and recommendation. Funds for automation are all budgeted in the Information Services budget. Funding for oil and gas audits are done as supplementals based upon revenue generation, so $106,000 is not in the recommended budget. $1,500 for shirts with logos is not recommended. A multiple regressions analysis consultant ($10,000) is not recommended. This leaves professional services at $45,000, which is the same as 1999. Assessor should prioritize the use of the funds. The$40,000 in professional services for mapping should be coordinated with GIS. $29,500 was requested for training and education without any detailed justification. Only$10,000 is recommended to accomplish the necessary training identified by the Assessor's Office. Thirty (30) pagers for appraisal staff members' safety and emergency calls are not included in the recommended budget($3,000). Office Tech (.5 FTE) eliminated due to TelePath in July 1999, is eliminated in the 2000 budget. 96 ASSESSOR (CONTINUED) 1000-13100 OBJECTIVES: 1) To carry out the mandate of the General Assembly to equalize property value within the county; 2)To modify neighborhoods within the county so that they have smaller ranges of value and greater homogeneity than in 1998, 3) To complete the mass appraisal of property in Weld County in a way that satisfies the audit requirements (thereby indicating equalization) and does not disrupt county government. �+UOl CLt�AbEMACTUALEM,NESTIMATEDENPROJECTEDN Inspect Parcels (Real and Personal) 7,100 7,300 7,500 Verify Sales 1,200 1,300 1,500 Building Permits 1,000 1,100 1,200 FINANCE/ADMINISTRATION RECOMMENDATION: The following are comments on various items not recommended: 1. A review by Personnel has determined that the Office Manager position is properly classified and an upgrade is not recommended. 2. Reclassification of the Lead Appraiser to Appraiser III was approved in July 1999, when the position was vacant. The single Lead Appraiser position was no longer appropriate for the department's organizational structure. 3. Request for$1,500 for shirts with logos for appraiser positions is not recommended. The purpose for the shirts is to identify the appraisers to the public. Name tags, county ID cards, and business cards are currently provided to all county employees for this purpose. Policy issue. 4. The Assessor requested$29,500 for training without presenting a training plan. The amount seems excessive compared to previous requests and other like county departments. $10,000 is recommended, which is an increase of $10,000 over 1999. This amount should accommodate the training needs identified to compliment the Assessor's strategic plan. 5. Thirty pagers($3,000)have been requested for appraisers in the field to be reached in cases of emergency, and for safety purposes. It is questionable if pagers would introduce any added safety measures for the staff in the field. The safety issues can be resolved by adopting safety policies and practices for field staff, similar to the Social Services staff policies. If field staff wish to have contact with individuals who want to reach them in times of an emergency, it is recommended they provide their own personal pager or cellular phone like other county personnel. 6. The computer and imagining requests will be dealt with through the Information Services Governance budget process. 7. The Assessor's Office committed to elimination of one Office Tech position when the new TelePath phone answering system was approved. Therefore, the position has been eliminated in the 2000 budget. 97 ASSESSOR (CONTINUED) 1000-13100 FINANCE/ADMINISTRATION RECOMMENDATION(Con't): 8. Part-time hourly clerical help has been requested in the amount of$10,500 to assist with the valuation of personal property and oil and gas valuation. This request was granted in 1999 mid-year due to the reappraisal year. It does not appear justified in 2000, which is not a reappraisal year. It is recommended that staff be managed and reallocated to these areas during the peak workload times. The overall Assessor's recommended budget has been reduced $189,549 from the requested amount. Even with the reductions in the recommended budget,the Assessor's recommended 2000 budget is up $36,935 over 1999. BOARD ACTION: 98 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COUNTY COUNCIL BUDGET UNIT TITLE AND NUMBER: County Council -- 1000-14100 DEPARTMENT DESCRIPTION: Weld County's Home Rule Charter provides for a five member unsalaried County Council chosen in non-partisan elections. Major responsibilities of the Council are setting salaries of all elected officials, filling vacancies in the Board of County Commissioners, reviewing county government and making periodic reports to the citizens, and authorizing an increased levy in ad valorem taxes if requested by the County Commissioners. ACTUAL BUD ETED REQUESTED RECOMAMHEND : RESOURCES LASS', FY . CURRENT F`Y. ; .. NEXT FYpiliNgler,:pepag Personnel Services $ 8,443 $ 14,644 $ 13,986 $ 13,986 Supplies 902 400 400 400 Purchased Services 2,742 9,757 10,415 10,415 Fixed Charges 0 0 0 0 Capital 2,389 0 0 0 Gross County Cost $ 14,476 $ 24,801 $ 24,801 $ 24,801 Revenue 0 0 0 0 Net County Cost $ 14,476 $ 24,801 $ 24,801 $ 24,801 Budget Positions 1 PT 1 PT 1 PT 1 PT SUMMARY OF CHANGES: Line items have been reallocated, but over all total budget is unchanged. OBJECTIVES: 1) Comply with various responsibilities as outlined by the Home Rule Charter, responding to situations as they arise; 2) Conduct performance audits of county departments as determined to be necessary; 3) Investigate policies and procedures of county government and make reports to the people of Weld County of the findings by County Council; 4) Increase accessibility to Weld County citizens by continuing to conduct Council business during regularly scheduled meetings in outlying communities, encouraging opportunities for dialogue with County residents. WORKLOAD ACTUAL ;! ESTIMATED PROJECTED Performance Audits 0 0 1 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. 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W WrAIr fi i,{ PO , ,tll ® .: M uI mdt rl L, d , t t .. [_ 1h��I1 �� p ({(�L]tl I}i3 iI ��,..i ti� i. C \ \ VJ le 0 co N O 00 CO 'tt N T T T o 101 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: District Attorney-- 1000-15100 DEPARTMENT DESCRIPTION: Prosecutes crimes upon complaints of citizens or investigation and complaint of law enforcement agencies;answers all criminal complaints of the people;handles such civil matters as juvenile actions, and non-support actions; serves as attorney for all county officers except the County Commissioners;handles consumerfraud and welfare fraud complaints. AOTUAGMatOGETEME.< REQUESTED RECOMMEND gigi!ine.StSURetSSgiB.UaSnftali$.IitIMRENtFYE: N JCT FY NEi4T 1f Personnel Services $ 1,623,942 $ 1,752,493 $ 1,820,186 $ 1,820,186 Supplies 38,230 46,800 54,800 54,800 Purchased Services 96,105 97,454 103,041 103,041 Fixed Charges 26,726 33,279 33,279 33,279 Capital 0 0 0 0 Gross County Cost $ 1,785,003 $ 1,930,026 $ 2,011,306 $ 2,011,306 Revenue 77,538 78,600 87,600 87,600 Net County Cost $ 1,707,465 $ 1,851,426 $ 1,923,706 $ 1,923,706 Budget Positions 35.25 35.25 37.25 37.25 SUMMARY OF CHANGES: The budget includes the addition of two Office Tech III positions for scanning and microfilming that were approved mid-1999 for the remainder of 1999 only. The positions are now recommended to be permanent positions to cope with the growth in workload in the DA's Office ($56,089) In addition upgrade of an Deputy Attorney III position to a Deputy Attorney IV position is recommended ($11,604)for the Crimes Against Children Unit, based upon a review by Personnel it is an equal pay for equal work issue and the position should be upgraded. Several service and supply line items have increased due to increased costs, larger volume of activity, and additional employees ($13,587). Revenues are up due to new revenues from subpoenas served ($9,000). Net county costs for the 2000 budget are up $72,280. OBJECTIVES: Prosecute cases as indicated below in workload measures. 102 DISTRICT ATTORNEY (CONTINUED) 1000-15100 StffiittUtela File Juvenile Cases 1012 1200 1400 Checks/Consumer 2081 1690 1800 District/County Jury Trials 37/49 50/60 50/60 Prosecute District and County Court Cases 15,983 17,000 18,000 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval of the added clerical positions based upon workload. Recommended upgrade of Deputy DA position as discussed previously. Increases in services and supply accounts appear justified and are recommended. BOARD ACTION: 103 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: Juvenile Diversion -- 1000-15200 DEPARTMENT DESCRIPTION: Reviews and recommends charges in juvenile cases to reduce the juvenile caseloads forthe Courts and Probation. Counseling component provides supervision, counseling, apology letter to victim, restitution payments, community service hours, a variety of groups offered and other services to juvenile offenders who would otherwise be prosecuted through the Courts. ACTUAL BUDGETED REQUESTED RECOMMEND gigNRESOURCES LAST FY gitURRENTEYBERNEXrinacNNEXT If Personnel Services $ 225,570 $ 235,811 $ 233,153 $ 233,153 Supplies 3,786 3,639 4,639 4,639 Purchased Services 11,391 16,553 16,553 16,553 Fixed Charges 4,758 0 0 0 Capital 0 0 0 0 Gross County Cost $ 245,505 $ 256,003 $ 254,345 $ 254,345 Revenue 68,688 56,079 56,079 56,079 Net County Cost $ 176,817 $ 199,924 $ 198,266 $ 198,266 Budget Positions I 6 I 6 I 6 I 6 SUMMARY OF CHANGES: Supplies increases include $400 for printing, $400 for supplies, and $200 for postage for a total increase of $1,000. Expenditure patterns justify the increases. Salaries are down $2,658 due to staff changes for grants. All other expense items are the same for 2000. Revenues include$49,829 for State Department of Criminal Justice grant, and $6,250 for program fees. OBJECTIVES: To provide a community-based alternative to the formal court system for juveniles who have been taken into custody one-two times for misdemeanor offenses or once for a felony and, therefore, would likely result in ajuvenile filing. In addition,to provide the following groups to first-time offenders: Shoplift Group, Female Offender Groups, Victim Empathy Groups, Drug/Alcohol Education Groups and Life Skills Groups. The IFI Program includes all of the Diversion Program options as well as provides a series of Family Groups attended by the juvenile, parents and family members and intensive monitoring of juvenile. 104 JUVENILE DIVERSION (CONTINUED) 1000-15200 Provide counseling/supervision to Diversion: 222 250 250 juvenile offenders accepted Collect restitution from juvenile Diversion + IFI: $5,000 $5,000 offenders and disburse to victims $5,127 Supervise juvenile offenders in Diversion + IFI: 1,000 1,000 serving community service hours 2,650 IFI Program serves high risk IFI: 46 30 30 families - crisis intervention FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 105 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DISTRICT ATTORNEY BUDGET UNIT TITLE AND NUMBER: Victim Assistance -- 1000-15300 DEPARTMENT DESCRIPTION: Provides services for victims of crime through the Federal Victims of Crime Act, Victim Assistance Law Enforcement, Crime Victim Compensation and the Victims Rights Amendment. We provide services to all victims/witnesses involved in cases being prosecuted through the District Attorney's Office. ACTUAL BUDGETED REQUESTED RECOMMEND RESQL(ACES LAST FY CURRENT FY NEXT In',11EXTTMEN Personnel Services $ 159,959 $ 170,289 $ 179,840 $ 179,840 Supplies 3,580 4,020 4,520 4,520 Purchased Services 11,149 16,438 16,438 16,438 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 174,688 $ 190,747 $ 200,798 $ 200,798 Revenue 108,744 115,081 118,010 118,010 Net County Cost $ 65,944 $ 75,666 $ 82,788 $ 82,788 Budget Positions 5.5 5.5 5.75 5.75 SUMMARY OF CHANGES: Salaries reflect an increase of.25 FTE clerical position due to added grant funding. An addition of $500 for postage is due to increased volume of mail. All other expenditure items are unchanged. Revenues are for VALE grant($61,298),VOCA grant($5,551), and VALE Administrative grant ($51,161), for a total of$118,010. OBJECTIVES:1)To investigate and prepare victim applications for the victim compensation board; 2)To advise and coordinate activities for the VALE and Crime Victim Compensation Boards; 3)To prepare victim impact statements; 4) To advocate for, counsel, and provide referral services for victims of crime; 5) To keep victims appraised of case status; 6) VRA Amendment includes notifications (mailings and phone calls) and case status information. 106 VICTIM ASSISTANCE (CONTINUED) 1000-15300 RKI,.QAD ACTUAL ESTIMAT D _ +ROJECTED Process claims to Victim 698 702 706 Compensation Board Referral services to victims/ 4,365 5,000 5,000 witnesses of crime; provide counseling to victims Advocate for victims of domestic 1,116 750 750 violence FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 107 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Finance and Administration -- 1000-16100 DEPARTMENT DESCRIPTION: Provides financial and administrative support to the Board of County Commissioners. iiINACTUAISE NSUDGETEOMREQUESTED RC D ?IN END RESC U tC SabLASTAPYM CURRENTFY%1] Mt t N XT: Y Personnel Services $ 205,885 $ 218,006 $ 218,006 $ 218,006 Supplies 0 2,260 250 250 Purchased Services 5,361 3,656 5,666 5,666 Capital 0 0 0 0 Gross County Cost $ 211,246 $ 223,922 $ 223,922 $ 223,922 Revenue 0 0 0 0 Net County Cost $ 211,246 $ 223,922 $ 223,922 $ 223,922 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No change in total budget. Line items were reallocated based on historical expenditure patterns. OBJECTIVES: 1) Review and update Administrative Manual; 2) Continue full participation in CAPP Insurance Pool; 3)Obtain award for GFOA Distinguished Budget Presentation; 4) Develop bud.et strate• to allow count to deal with FY 2001. WORKLOAD RESTINIATECCIPROJ CTC O Insurance .10 FTE .10 FTE .10 FTE _ Budget .45 FTE .45 FTE .45 FTE General Administration .25 FTE .25 FTE .25 FTE Supervision of Administrative .45 FTE .45 FTE .45 FTE function Clerk to the Board .75 FTE .75 FTE .75 FTE FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 108 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: ACCOUNTING DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Accounting -- 1000-16200 DEPARTMENT DESCRIPTION: Is in charge of all general accounting functions. Must maintain and produce accurate records for departments' use to allow proper budgetary control. Maintains records for grants in the county, and assists in the annual audit by an independent auditor. Issues county warrants and provides budgetary control by processing supplemental appropriations, etc. IIIIIIIIIIII ACTUAL BUDGETED REQUESTED REOOMMEND pin RESOURCES u -LAST Pt CURRENT rit NEXT FY E NEXT Pt _::: Personnel Services $ 283,382 $ 292,400 $ 292,400 $ 292,400 Supplies 81,625 79,118 79,118 79,118 Purchased Services 26,996 18,941 18,941 18,941 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 392,003 $ 390,459 $ 390,459 $ 390,459 Revenue 0 0 0 0 Net County Cost $ 392,003 $ 390,459 $ 390,459 $ 390,459 Budget Positions n 6 6 6 6 SUMMARY OF CHANGES: The requested budget for FY 2000 is the same as 1999. OBJECTIVES:To maintain the quality service that has awarded us the GFOA certificate for many years, and to process payroll for the employees of Weld Accounty accurately and efficiently. WiNging. WORKgdAtil.itigiaigEiSFAtritallifigqi!,'$ileSTIMAtEttiaitepRCVEMEDE Payroll 850 850 850 Warrant transaction 36483 37000 38000 Non-warrant transaction 23524 24000 24000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 109 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Purchasing -- 1000-16300 DEPARTMENT DESCRIPTION: Is responsible for all purchases whether by formal bid,telephone proposal, or quotation. Maintains vendor bid list for all types of bidding. Seeks approval from the Board of County Commissioners on all bids. ACTUAL. BUDGETED < REQUESTED RECOMMEND RE$DtlRCES.............................liliiMaSTEFNIDW itliRRENTIECKNEXT FY NEXTIREY Personnel Services $ 77,078 $ 77,968 $ 77,968 $ 77,968 Supplies 849 1,400 1,400 1,400 Purchased Services 4,072 6,044 6,044 6,044 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 81,999 $ 85,412 $ 85,412 $ 85,412 Revenue 0 0 0 0 Net County Cost $ 81,999 $ 85,412 $ 85,412 $ 85,412 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No change. OBJECTIVES: 1) To maintain and operate the centralized purchasing function of Weld County Government; 2) Establish annual requirements for purchasing of like items by departments; 3) Survey user departments for feedback on current system; 4) Maintain adequate liaison with customers and conduct training as required; 5) Provide feedback to user departments; and 6) To limit and provide data to departments and Board regarding unauthorized purchases. 110 PURCHASING (CONTINUED) 1000-16300 0004 AD AC tl AL 'C[MA 'EC :CIN.PROD C'T'ECt Normal and After-the-fact PO's 4,136 4,200 4,200 Sole Source PO's 564 600 600 State Bids 449 475 475 PO's under$5,000 1,368 1,400 1,400 PO's over$5,000 658 650 650 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 111 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Personnel -- 1000-16400 DEPARTMENT DESCRIPTION: Created by the Home Rule Charter. The department is responsible for setting up employment policies, rules,job classification and compensation. All job applicants submit applications to the Personnel Department, which screens them according to skills, education and experience; then they refer three-five chosen applicants to departments for interviews. ACTUAL BUDGETED REQUESTS RECOMMEND R.ESOtI)..ES ..T Y uRREN7 F1' NEXT Y i NEXTFM Personnel Services $ 236,452 $ 272,201 $ 277,901 $ 277,901 Supplies 4,655 6,400 6,400 6,400 Purchased Services 30,524 20,536 20,536 20,536 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 271,631 $ 299,137 $ 304,837 $ 304,837 Revenue 0 0 0 0 Net County Cost $ 271,631 $ 299,137 $ 304,837 $ 304,837 Budget Positions 4 5 5 5 SUMMARY OF CHANGES: Salaries reflect an upgrade of four steps for two Personnel Tech positions due to restructuring of assignments. All other items remain unchanged. OBJECTIVES: 1) To provide personnel services to Elected Officials, Department Heads and employees of Weld County Government; 2) To administer salary and benefit programs for the employees of Weld County; 3) To administer the insurance and safety programs of Weld County Government; 4)To assist in the recruitment and selection of applicants for county positions; 5)To communicate changes in employment law to officials and employees of Weld County Government; 6) To conduct or participate in unemployment, civil rights and grievance hearings. 112 PERSONNEL (CONTINUED) 1000-16400 ISHIONAVORKLOPIDNOMilins IMEACTIMMERNMESTIMATEDM. ROJEOTE Weld County Liability Claims 98 110 110 Training Sessions 21 25 25 Sheriffs Testing 180 180 180 Employees on Benefits 856 875 875 Number of employees on payroll 1031 1040 1040 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 113 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Planning Services -- 1000-17100 DEPARTMENT DESCRIPTION: Provides the Weld County Planning Commission and Board of County Commissioners with research and recommendations regarding land-use decisions in relationship to the Weld County Comprehensive Plan, issues permits,and administers zoning and subdivision ordinances. Assists Weld County citizens and jurisdictions with land use decisions and community development activities. niMiginiiiiMEMBREE STE--Dia EIRE-COMI END R>T*SQURCES .............................; CtlRRE IT FX : anNEKINFME Personnel Services $ 482,538 $ 515,001 $ 591,862 $ 591,862 Supplies 19,929 8,700 17,200 17,200 Purchased Services 50,973 35,719 43,219 43,219 Fixed Charges 13,522 0 0 0 Contra Account -50,049 -50,049 -50,049 -50,049 Gross County Cost $ 516,913 $ 509,371 $ 602,232 $ 602,232 Revenue 385,711 309,800 355,000 355,000 Net County Cost $ 131,202 $ 199,571 $ 247,232 $ 247,232 Budget Positions 12 12 13 13 SUMMARY OF CHANGES: The budget includes the addition of one Planner I position, based upon projected need. Personnel Services are proposed to increase by $76,861 with the new Planner, plus the 1999 mid-year addition of the position approved by the Board. The budget also reflects an increase of$5,000 in supply and CAD related line items, $7,500 in purchased services, and $3,500 for Agricultural Advisory Board and special project expenses. These increases are intented to assist with increases in demand for department supplies, customer oriented activities, historic spending patterns, and a substantial increase in the number of community outreach activities. Revenues have increased due to a rise in development activities. All fees remain the same. OBJECTIVES: 1) Continue to process and complete zoning violation cases. 2) Make necessary changes to Comprehensive Plan, Planned Use Development and Subdivision Ordinances. 3) Actively participate in county wide GIS program. 4) Continue to work on community outreach programs. 5) Review application requirements for necessity of information. 6) Continue Sierra upgrade and related training 114 PLANNING AND ZONING (CONTINUED) 1000-I 7I 00 WORKLOA ACTUAL' MESTIMAIEDigOJECTED Land Use Applications 400 470 470 Public Outreach Meetings 100 220 220 Zoning Cases 300 280 280 Closed Zoning Cases 150 210 210 Approved Subdivisions 8 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Increases are justified due to new development taking place in Weld County and the activities assigned to Planning by the Board, such as the Agricultural Advisory Board. BOARD ACTION: 115 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Buildings and Grounds -- 1000-17200 DEPARTMENT DESCRIPTION: Maintains all county buildings and grounds in the fields of: air conditioning, heating, plumbing, carpentry, painting, electrical, lawn and grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Courthouse, Centennial Complex, Head Start, Human Services Building, Social Services, Library, South County Services Building, Public Works Headquarters,Ambulance Buildings, North County Jail, Health Building, and Weld Business Park Administrative Buildings. • ACTUAL BUDGETE[ REQUESTED RECOMMENCE RESOUROES CAST F1f , . OURRE TIMY NEXT FX NEX.T,FY ; Personnel Services $ 1,109,597 $ 1,204,022 $ 1,246,062 $ 1,246,062 Supplies 280,465 316,400 316,400 316,400 Purchased Services 822,222 952,876 952,876 952,876 Fixed Charges 1,760 26,000 26,000 26,000 Contra Account -441 0 0 0 Gross County Cost $ 2,213,603 $ 2,499,298 $ 2,541,338 $ 2,541,338 Revenue 179,369 226,650 226,650 226,650 Net County Cost $ 2,034,234 $ 2,272,648 $ 2,314,688 $ 2,314,688 Budget Positions 36 39 40 40 SUMMARY OF CHANGES: Due to the addition of the Social Services building and the training center, an additional custodian has been added ($23,036). In order to accommodate the added buildings that go off warranty in 2000, two Maintenance Worker positions have been upgraded to level III($19,004). This staffing level should allow the department to maintain current service levels in all buildings. Service and supply line items in total remain unchanged, but individual line items have been reallocated based upon expenditure patterns. OBJECTIVES: 1) Maintain Weld County property to the highest standards possible; and 2) Complete all capital projects approved by the Board. 116 BUILDINGS AND GROUNDS (CONTINUED) l 000-I 7200 WORKLOADEMEI,MIWORKWADEINIilq1101,i1111,1111111iliMIV401111illiilillRt TEG 'RO J CTED Administration (2) 4,176 Hrs. 4,176 Hrs. 4,176 Hrs. Security (4) 8,352 Hrs. 8,352 Hrs. 8,352 Hrs. Maintenance (work orders) 6098 6,600 7,000 Custodial (sq. ft.) 490,076 540,616 544,616 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 117 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCF AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Computer Services -- 1000-17300 DEPARTMENT DESCRIPTION: Computer services provides data processing support services to Weld County and a few outside agencies via a contract with SCT Corporation. ACTUALBUDGETEDREQUESTEDE :fteouesTabe ERCONINIEND RESOURCESEgiiii. i.BMtAttirfligi{iiii!iigctjRRENr.FFVMiig§NEXtFfig.wgaigiijgeXrPitigim Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 178,790 0 0 0 Purchased Services 1,650,109 1,687,380 1,747,287 1,747,287 Fixed Charges 0 0 0 0 Contra Account 0 -253,872 -297,600 -297,600 Capital 269,254 500,000 600,000 600,000 Gross County Cost $ 2,098,153 $ 1,933,508 $ 2,049,687 $ 2,049,687 Revenue 504,290 41,280 51,000 51,000 Net County Cost $ 1,593,863 $ 1,892,228 $ 1,998,687 $ 1,998,687 Budget Positions -- -- -- -- SUMMARY OF CHANGES: SCT contract costs reflect a 3.5% CPI, for a contract increase of $59,907. Equipment includes the replacement of PC's, printers, servers, and network equipment, plus necessary upgrades. The capital replacement program was adopted with the SCT contract. OBJECTIVES: By way of contract services through SCT Corporation,provide timely,reliable,and effective service to county departments in pursuit of departmental functions. This includes data processing, word processing, personal computing, and other related office automation projects. WORKLOAD ACTUAL ESTIMATEC PROJECTED Information Services Department 39 39 39 User Entities OA User Entities 36 36 36 User Systems 109 112 112 118 COMPUTER SERVICES (CONTINUED) 1000-17300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 119 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Geographical Information System --1000-17350 DEPARTMENT DESCRIPTION: Geographical Information Systems(GIS) provides the technical support forthe development and maintenance of the Weld County geographical information system that serves the entire county and some outside entities via a contract with SCT Corporation. ACTUAL BUDGGET REQUESTEDRECfOMMEND I ESOURCES LAST l �': CURRENT P HEX `EY NEXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 24,059 42,718 43,782 43,787 Purchased Services 232,748 50,144 75,230 75,230 Fixed Charges 0 0 0 0 Capital 1,295 83,578 16,200 16,200 Gross County Cost $ 258,102 $ 176,440 $ 135,217 $ 135,217 Revenue 0 0 0 0 Net County Cost $ 258,102 $ 176,440 $ 135,217 $ 135,217 Budget Positions — — — -- SUMMARY OF CHANGES: Budget includes$34,397 for GIS software,training costs of$21,950, professional services of$53,280,supplies of$9,390,and hardware costs of$16,200. Total budget is down $41,223. OBJECTIVES: Implement a new geographical information system for Weld County via a contract with SCT, and obtain and install new aerial mapping and controls for the orthophotography forthe urbanized areas of Weld County. WORKLOAD ACTUAL, ESTIMATE PRt JECTED Mapping 400 sq. miles 500 sq. miles 500 sq. miles Training 10 staff 15 staff 35 staff 120 GEOGRAPHICAL INFORMATION SYSTEM (CONTINUED) 1000-17350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 121 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL OUTLAY BUDGET UNIT TITLE AND NUMBER: Capital Outlay-- 1000-17500 DEPARTMENT DESCRIPTION: Central account for capital outlay items. ACTUAL BUDGETED REQUESTED tECC3NiMEND RESOURCESEIHREsotiRctsfim INOSriftligCURRE JT FY NEXT:F1r NEX FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 1,732 Purchased Services 0 Fixed Charges 0 Capital 7,687 50,000 50,000 50,000 Gross County Cost $ 9,419 $ 50,000 $ 50,000 $ 50,000 Revenue 0 Net County Cost $ 9,419 $ 50,000 $ 50,000 $ 50,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See listing of requested and recommended items. OBJECTIVES: n/a WC3RKLOAL' ACTUAL ESTIMATEDwiPROJECTEDAN • n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 122 CAPITAL OUTLAY (CONTINUED) 1000-17500 REQUESTED RECOMMENDED APPROVED CLERK AND RECORDER: Map/Plat Cabinets (4) $ 22,000 $ 22,000 Imagelink Retrieval 9,000 9,000 Station UN-DESIGNATED 19.000 19.000 TOTAL $ 50.000 $ 50,000 123 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Printing and Supplies -- 1000-17600 DEPARTMENT DESCRIPTION: Provides printing and supply support services to the county. ONNOINEIBIEN ! DUAL 1 C�k�t T iU1 STED RECOM END '; RESOURCESINNLASINEYEINCURRENTIPtgNEXT -Y I� XT:r Y Personnel Services $ 51,066 $ 54,304 $ 54,304 $ 54,304 Supplies 44,349 54,200 54,200 54,200 Purchased Services 101,818 106,100 119,600 119,600 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 197,233 $ 214,604 $ 228,104 $ 228,104 Revenue 174,598 183,000 196,500 196,500 Net County Cost $ 22,635 $ 31,604 $ 31,604 $ 31,604 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: No change; however, postage utilization is up $13,500 with corresponding revenues, with no change in net county costs. Budget level is reflective of the printing, postage, and supply activity levels in the county. Net county costs are associated with the postal operation and the courier service. All other costs are charged back to using departments. In doing a cost comparison it is still cost effective to do the county printing and supply function in-house. OBJECTIVES: 1) Provide high quality printing and copying services to user departments;2)Meet needs of departments in obtaining office supplies; 3) Accommodate departments in metering postage; 4) Continue to maintain inventory levels at proper level; and 5) Provide county-wide courier service to county departments. WORKLOAD ACTUAL ESTIMATED• PROJECTED is _...... _.. _. Reprographic Work Orders 2,231 2,500 2,750 Impressions 2,243,970 2,300,000 2,400,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 124 a) U_ O� C CA w U C ii ' 0 r::: � 4 ,:.if a) 4�toi N .. , , , 0.) o „ „ ., , ,. , . , , , ,„ . , . , , , ,,, .. , , , g , ,„g , I, ",.,.„,.,,..,,, g., 1 , , . , , It , .. , . a) Emil •(~�ros 5v i , .,n ... 03 �i ii .. 411) 1::4 •• CC) e � .... VJ 1� ......„ .... ..., .. . . .liT4 0 r..i CC) so U U T ) �AAW♦ ,-.14 ic p .' ., CO I ".4..1:, ''..„..",,, . : ....,":,.,.... .,,..,,,,....,.,.,.....: . , . COa)0.) ..."' „ g: „... ,liT4 .,,„g:,:.".,..:,..„.., g..„...,,.g.,,g...,..,,g...„„:".., .....,. ,,.„ .. .;;,...1.1 ca tit ,,,g,,,,,Ig,",..„.14.,..„, ,,....,„,„„.,:g„.,,g,,,p„.:,,.,g........ g. gg..i Rt U \ \ N" 0N O opCCD V N c- 125 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFFS OFFICE BUDGET UNIT TITLE AND NUMBER: Summary -- All Departments DEPARTMENT DESCRIPTION: See individual units. EMENNOMEMMENBACTUALItBUDGETEDM$i!i•RectuesTEDI iftECOMMENDI RESOURCES T CUR ENT NEXT F N X" Fl Personnel Services $ 9,398,710 $ 9,536,456 $ 9,790,319 $ 9,739,417 Supplies 347,886 330,016 275,928 275,928 Purchased Services 2,374,029 2,356,682 2,411,375 2,394,575 Fixed Charges 154,809 0 0 0 Capital 43,237 79,194 148,819 122,268 Gross County Cost $ 12,318,671 $ 12,302,348 $ 12,626,441 $ 12,532,188 Revenue 1,165,245 1,178,955 1,211,897 1,211,897 Net County Cost $ 11,153,426 $ 11,123,393 $ 11,414,544 $ 11,320,291 Budget Positions 213.5 217.5 224 223 SUMMARY OF CHANGES: See individual organization budget units. Sheriffs budget net costs are up $196,898 or 1.77% without salary adjustments. OBJECTIVES: See Individual Organization Units. WORKLOAD ACTUAL; ESTIMATED PROJECTED w_... www w . www w. Average Daily Inmate Population 295 305 330 Jail Bookings 12,136 13,200 13,850 Civil Documents Processed 7082 7200 7320 Patrol Calls for Service 15,862 15,500 16,000 FINANCE/ADMINISTRATION RECOMMENDATION: See individual organizational budget units. BOARD ACTION: See individual organizational budget units. 126 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriff Administration -- 1000-21100 DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency. These activities include office automation,clerical staff,training,uniforms,common office supplies, accounting for inmate funds,commissary accounting/distribution to inmates, inventory control,etc. Policy development and formulation of written directives are also key functions of the Sheriff and the staff assigned to this budget unit. ACTUAL ;BUDGETER <REQUESTED RECOMMEND EBERE$OURCESMS liNLASTIFYnig SONIMPNIME!!!!TEENECrifYinig Personnel Services $ 492,548 $ 540,182 $ 737,519 $ 686,617 Supplies 78,549 86,000 91,325 91,325 Purchased Services 55,986 52,392 75,192 58,392 Fixed Charges 0 0 0 0 Capital 0 0 10,552 0 Gross County Cost $ 627,083 $ 678,574 $ 914,588 $ 836,334 Revenue 10,582 16,000 10,000 10,000 Net County Cost $ 616,501 $ 662,574 $ 904,588 $ 826,334 Budget Positions 12 12 16 15 SUMMARY OF CHANGES: Budget request includes an additional clerical position($23,098)and a S.O.Administrative Assistant position($50,902), plus the transfer of two Manager positions from Operations to better align budget with duties. Supplies are up for uniforms and cleaning. Services are up $6,000 for vehicles. The Sheriffs office made two late reclassification upgrade requests. Neither of the two requests are recommended. OBJECTIVES: 1) Promote effective and efficient delivery of services agency-wide; 2)Complete the jail training design project and implement training; 3) Facilitate transition to central records and communications with the Greeley Police; 4) Coordinate, and implement transition to integrated records and jail management computer system. 127 SHERIFF ADMINISTRATION (CONTINUED) 1 000-2 1 1 00 RKLOADEMPEACTUALIMIN EMESTIMATEEMPROJECTED Applicants Processed 118 150 182 Civil Documents Processed 7082 7200 7320 Commissary Revenue Generated $23,230 $24,000 $24,800 FINANCE/ADMINISTRATION RECOMMENDATION: The additional Office Tech II position is recommended due to court ordered fingerprinting and mug shots for non-custodial bookings. It is estimated that 3,500 to 4,000 such processes will take place each year. Added support staff for this function is necessary. The additional position for the S.O. Administrative Assistant for the maintenance and all coordination of the written directive system in operations and jails is not recommended. Three years ago a position that did much of this function and training was eliminated and a new Manger position was created. The tasks should be accomplished by the Manager position that was formerly the training position and/or Business Manager, if it is a priority of the department, without the creation of an additional position.($50,902). Capital items for office furniture totaling$10,552 are not recommended. These can be purchased from the capital budget if the remodel is approved. Professional services are reduced$16,800 in the recommended budget due to duplicate budgeting for uniform cleaning. A late request to upgrade an Office Tech III to a IV for the court technician job does not warrant an upgrade based upon a Personnel Department review. The job is properly classified. The late request to increase the pay of a clerical position that does interpretation on weekends and holidays is not recommended. The request is to pay the equivalent of a certified court interpreter. There is not a requirement for a certified interpreter for the job. Also, based upon the Sheriffs Office own research, nearly all other counties use existing in-house staff members who are bilingual for the position and do not even have an interpreter designated position. BOARD ACTION: 128 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriffs Operations -- 1000-21200 DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity or threat to general public safety in unincorporated areas of county and within municipalities contracting for law enforcement service. Department provides crime prevention information and strategy education, serves civil process and arrest warrants, transports prisoners, and conducts criminal investigations. Activities are frequently coordinated with municipal,other county,state and federal law enforcement and regulatory agencies. HigaiNEEMINiMiniMANACTUALEMBUDG TEt RE UE TED .RECOMMENCE RESOURCES LAS.7 FY CURRENT FY NE7iTT'fi NEXTY Personnel Services $ 2,680,256 $ 2,806,558 $ 2,839,447 $ 2,839,447 Supplies 41,652 77,906 52,358 52,358 Purchased Services 527,981 539,358 527,985 527,985 Fixed Charges 2,733 0 0 0 Capital 7,680 38,344 61,266 48,266 Gross County Cost $ 3,260,302 $ 3,462,166 $ 3,481,056 $ 3,468,056 Revenue 186,400 267,104 328,719 328,719 Net County Cost $ 3,073,902 $ 3,195,062 $ 3,152,337 $ 3,139,337 Budget Positions 59 59 61 61 SUMMARY OF CHANGES: Personnel has increased with the requested addition of officers through the COPS UHP grant, which includes federal money to supplement salaries and benefits through the first three years. Also requested is the addition of one investigator and one Crime Analyst as stated in the Long Term Analysis 1998-2010 Operations Department. Weld County Sheriff's Plan. Also, two manager positions have been moved to the Administrative budget to better align the budgetwith duties. Revenue increase reflects the federal COPS UHP grant for the second year of the 1999 grant and first year of the 2000 grant application. OBJECTIVES: 1) Involve community members more directly in prevention, investigation, and prosecution activities; 2) Integrate victim advocacy in role of deputy sheriff; 3) Allow deputies to become more self-directed as community facilitators, problem-solvers, and positive role models; 4) Maintain the safety of the public, employees, and prisoners; 5) Maintain open, active, honest communication internally and externally; 6) Meet statutory responsibilities of the Sheriff. 129 SHERIFF'S OPERATIONS (CONTINUED) 1 000-2 1 2 00 ;iiiipolaniiiimitiRKLOAtelmoNEMMRXOTUALMIMmiiiigSTIMATECrimiiiiPROJECTEllio: Total Calls for Service 15,862 15,500 16,000 PartA Incident Offenses 2,195 2,100 2,150 Emergency Response Time 12.9 min. 13.5 min. 14 min. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The only item requested which is not in the recommended budget is the traffic speed sign ($13,000). This can be accommodated with a new traffic control sign purchased in July 1999, by Public Works. BOARD ACTION: 130 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Countywide Animal Control -- 1000-21230 DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88, as amended, pertaining to dogs-at-large. Department composed of three, half-time, hourly positions providing a total of 60 hours service each week. Response outside the dedicated time provided by deputies is limited to cases where public safety threat exists. ACTUAL BUDGETEDilittetIVESTEW RECOMMEND RESOURC S LAST tf CURRENT FY_., NEXT EYjaPiNEXVFYIEN Personnel Services $ 35,851 $ 38,551 $ 51,053 $ 51,053 Supplies 2,253 2,100 1,950 1,950 Purchased Services 57,362 61,141 77,718 77,718 Fixed Charges 40,000 0 0 0 Capital 1,175 0 10,000 10,000 Gross County Cost $ 136,641 $ 101,792 $ 140,721 $ 140,721 Revenue 0 0 0 0 Net County Cost $ 136,641 $ 101,792 $ 140,721 $ 140,721 Budget Positions 1.5 1.5 2.0 2.0 SUMMARY OF CHANGES: Personnel has been increased by $11,502 to fund an additional 0.5 FTE Animal Control Officer. The amount paid for animal shelter costs have increased$12,060 due to a change in the state lawwhich increased the hold period from 3 to 5 days for stray animals. A new animal control box is included in capital ($10,000). OBJECTIVES: 1) Provide efficient and effective service within allocated resources. UMENNINORKLOADINEMEM IMACTUALIMMEESTIMATECOgPROJECTED ... Call for Service 2237 2628 3019 Animals Transported to Shelters 799 811 827 131 SHERIFF'S OPERATIONS (CONTINUED) 1 000-2 1 230 FINANCE/ADMINISTRATIONRECOMMENDATION: Additional 0.5 FTE is a service-level issue for the Board to decide. Funds are included in the recommended budget due to call volume. Policy issue. BOARD ACTION: 132 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Regional Forensic Laboratory-- 1000-21260 DEPARTMENT DESCRIPTION: Jointly funded, limited forensic laboratory between the City of Greeley and Weld County. Two municipalities also have agreements for services on a contract basis. Laboratory provides forensic analysis of evidence in drug, arson, and paint transfer cases. The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for accreditation by the American Society of Crime Lab Directors. ACTUAL. BUDGETED REG U STD RECOMMEND RtsduRC£S LAST FY CURRENT FYil! §ENNEXTVNIiiENEXT.FY Personnel Services $ 80,674 $ 86,364 $ 86,364 $ 86,364 Supplies 5,014 5,250 5,250 5,250 Purchased Services 10,060 8,573 9,023 9,023 Fixed Charges 18,299 18,300 0 0 Capital 25,082 4,500 23,330 23,330 Gross County Cost $ 139,129 $ 122,987 $ 123,967 $ 123,967 Revenue 82,023 62,583 66,164 66,164 Net County Cost $ 57,106 $ 60,404 $ 57,803 $ 57,803 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Publication and subscriptions are up$450,lease costs forthe GC/MC are down $18,300 with the buy-out of the lease, and equipment is up $18,830. Revenue is from the contract with the City of Greeley to split the costs of the crime lab. OBJECTIVES: 1) Provide accurate, competent, and timely analysis of evidence to meet the needs of submitting agencies; and 2) Maintain ASCLD Laboratory certification. 133 REGIONAL FORENSIC LABORATORY (CONTINUED) 1000-21260 VkFi1CLOAD ACTUAL! ESTIMATED PROJECTED Drug Items per Year 129 175 200 Arson Items per Year 8 20 20 Paint Items per Year 10 20 20 Analysis Hours per Year 332 400 450 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 134 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MULTI-JURISDICTIONAL DRUG TASK FORCE BUDGET UNIT TITLE AND NUMBER: Drug Task Force -- 1000-21410 DEPARTMENT DESCRIPTION: Multi-Jurisdictional Drug Task Force providing drug interdiction by overt and covert investigation throughout Weld County. This is the only drug or narcotics unit for any law enforcement agency in Weld County. Task Force personnel are directly supervised by the Greeley Police Department with policy and strategic direction from a Control Group of area chiefs and the sheriff. ACTUA . BUQt E' Eft REQUESTS f;E MMEN, !. RESOURCES LAST �^'! ' Ot1RRElUT NEXtf I EXT in Personnel Services $ 129,567 $ 136,451 $ 147,586 $ 147,586 Supplies 0 0 0 0 Purchased Services 0 87,810 $ 70,248 70,248 Fixed Charges 87,810 — 0 _ 0 0 Capital 0 0 0 0 Gross County Cost $ 217,377 $ 224,261 $ 217,834 $ 217,834 Revenue 126,795 136,451 147,584 147,584 Net County Cost $ 90,582 $ 87,810 $ 70,250 $ 70,250 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: The above numbers reflect the period from January 1, 2000 through December 31, 2000. The Sheriff's Office has been approved and is operating on the grant commencing July 1, 1999 through June 30, 2000; and will be requesting another grant to operate the 12 month period commencing July 1,2000. The above figures reflect the projected cost to the County anticipating approval of that grant. OBJECTIVES: 1) Identify drug dealers and habitual users; 2) Prosecute targeted individuals identified; 3) Establish an exchange of information with other law enforcement agencies. 135 MULTI JURISDICTIONAL DRUG TASK FORCE (CONTINUED) I000-214I0 WgF�KI. 1W ACTUAL' sgesttsateopinumiiipptoJeoltorce Criminal Cases 280 290 300 Drug Arrest 161 172 183 Search Warrants 89 92 95 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 136 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHFRIFF'S CFFICF BUDGET UNIT TITLE AND NUMBER. North Jail Complex- 1000-24410 DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The jail is mandated to be clean, wholesome, safe, well-maintained and in good repair by Colorado statutes and a wide range of professional services, including medical care, food preparation, structured prisoner programs and activities are provided to meet these mandates. The county jail also operates a non-secure residential work release facility and electronic home monitoring as jail alternative programs. ACTUAL BUDGETED REQUESTED RECOMMEND FtESQtfRCE$ LI ST FY CtiRR-fit n1f' SEXTh sY NEX11 Personnel Services $ 3,348,057 $ 2,978,500 $ 2,978,500 $ 2,978,500 Supplies 212,562 150,000 143,945 143,945 Purchased Services 1,394,419 1,375,729 1,445,513 1,445,513 Fixed Charges 5,240 0 0 0 Capital 9,300 1,400 43,671 40,672 Gross County Cost $ 4,969,578 $ 4,505,629 $ 4,611,629 $ 4,608,630 Revenue 582,625 489,587 479,700 479,700 Net County Cost $ 4,386,953 $ 4,016,042 $ 4,131,929 $ 4,128,930 Budget Positions 74 74 74 74 SUMMARY OF CHANGES: Service line items were all increased to meet the demands of increased inmate population. Purchased Services are based on current cost with adjustments for projected ADP levels for 2000. Revenues have decreased mainly due to the reduction of bond fees. ADP for DOC holds is estimated to average 10 for2000. Additional revenue in 2000 comes from INS holds. 137 NORTH JAIL COMPLEX (CONTINUED) 1000-24410 OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and effective manner; and 2) Identify and implement Jail alternatives to prolong the useful life of the new jail facility. WORKLOAD ACTUAL ESTIMATED PROJECTED Average Daily Population 164 195 220 Bookings 12,136 13,200 13,850 Avg. Length of Stay 11.5 days 12.5 days 13.0 days FINANCE/ADMINISTRATION RECOMMENDATION: All items are recommended except the requested projectorfor$2,999 in capital. This item should be purchased as part of the new Public Safety Training Center. BOARD ACTION: 138 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Centennial Jail -- 1000-24420 DEPARTMENT DESCRIPTION: The county jail is an adult facility with no detention capability for juvenile offenders. The Sheriff must receive and safely keep all prisoners lawfully committed. The Jail is mandated to be clean, wholesome, safe, well-maintained and in good repair by Colorado statutes and a wide range of professional services, including medical care, food preparation, structured prisoner programs and activities are provided to meet these mandates. The county jail also operates a non-secure residential work release facility and electronic home monitoring as jail alternative programs. MONDGETED f Ei UESTED RECOMIi END RE$Gt7RC 5 IJ T FY ._; . URR NT F .: .I tE)(3 FYRR EmEiNE)CriFYNEN Personnel Services $ 2,584,473 $ 2,900,079 $ 2,900,079 $ 2,900,079 Supplies 7,356 4,660 0 0 Purchased Services 301,244 203,359 177,376 177,376 Fixed Charges 727 0 0 0 Capital 0 13,950 0 0 Gross County Cost $ 2,893,800 $ 3,122,048 $ 3,077,455 $ 3,077,455 Revenue 148,581 167,500 140,000 140,000 Net County Cost $ 2,745,219 $ 2,954,548 $ 2,937,455 $ 2,937,455 Budget Positions 67 67 67 67 SUMMARY OF CHANGES: Various line items have been reduced due to the cancellation of the BI Monitoring contract. Electronic Home Monitoring (EHM) is being accomplished through Intervention, Inc. No capital items are requested. Revenues are down due to the loss of EHM payments. Net county costs for the budget are down $17,093. OBJECTIVES: 1) Perform statutory duties of the Sheriff as Keeper of the Jail in an efficient and effective manner; 2) Identify and implement Jail alternatives to prolong the useful life of the new jail facility. 139 CENTENNIAL JAIL (CONTINUED) 1000-24420 osimainimoRKLOADEmiginim MMACTUALUENESTIMATED . m'PROJECTEDim Average Daily Population 131 110 110 Average Daily DOC Population 17.8 10 10 Work Release Population 68 71 75 Electronic Home Monitoring 20 35 45 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 140 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Office of Emergency Management -- 1000-26200 DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of either natural or other disaster on county, state, and federal level. Coordinates emergency response exercises for participants to evaluate effectiveness and improvements. ACThAL BUDG TED REr U STED RECOM E D lidi!iii!:!ResttkdEtlililigUllitAstiapyamtURRENTFIr miaiNEXItten Personnel Services $ 47,284 $ 49,771 $ 49,771 $ 49,771 Supplies 500 4,100 4,100 4,100 Purchased Services 26,977 28,320 28,320 28,320 Fixed Charges 0 0 0 0 Capital 0 2,700 0 0 Gross County Cost $ 74,761 $ 84,891 $ 82,191 $ 82,191 Revenue 28,239 39,730 39,730 39,730 Net County Cost $ 46,522 $ 45,161 $ 42,461 $ 42,461 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No changes. OBJECTIVES: Comply with state and federal EMA programs. WORKLOAD ACTUALMI. INESTIMATEM,ESTIMATED qPROjeareo, Number of Completed Plans 1 1 1 Number of Public Education 17/517 15/500 20/600 Classes/Students Number of Incidents 64 70 80 Number of Exercises 4 4 4 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 141 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER. County-wide Communications -- 1000-22100 DEPARTMENT DESCRIPTION: Provides dispatch services for22 law enforcement agencies, 18 fire departments,2 rescue/ambulance departments, plus local government including publicworks. ACTUAL UDG TED REQUESTED a MMEND RESOURCES u r URREN N r l�Y NEXTI i t Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 150 0 0 0 Purchased Services 780,206 764,825 812,992 812,992 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 780,356 $ 764,825 $ 812,992 $ 812,992 Revenue 161,045 197,091 212 257 212,257 Net County Cost , $ 619,311 $ 567,734 $ 600,735 $ 600,735 Budget Positions -- -- -- -- SUMMARY OF CHANGES: On May 3, 1993, Weld County entered into a contract with the City of Greeley to operate and maintain the Weld County Regional Communications Center, criminal records management, and criminal justice information center. Details of the total cost of the contract are as follows: 142 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1 000-22 1 00 PERSONNEL 1998 1999 WCRCC CJIS 1.0 Upgrade of Police Sergeant to Captain $ 19,284 $ 21,261 $ 21,261 $ 0 1.0 Upgrade Computer Systems Manager 12,977 14,307 0 14,307 1.0 Systems Administrator(Previously Systems Admin I) 51,896 55,292 0 55,292 1.0 P C Specialist (Previously System Admin. I) 38,551 38,565 0 38,565 0.5 Services Sergeant 34,419 38,644 38,644 0 1.0 Dispatcher II 41,834 45,890 45,890 0 13.5 Dispatcher I 492,637 513,357 513,357 0 Dispatch Temp Services 6,760 7,350 7,350 0 Dispatch Overtime 8,320 10,706 10,706 0 6.25 Data Coordinator I 189,767 209,217 0 209,217 Clerks Temp Services 6,000 6,300 0 6,300 Records Overtime 9,000 9,450 0 9,450 0.5 Data Coordinator II Upgrade from Data Coordinator I 0 3.003 0 3.003 TOTAL PERSONNEL COSTS $ 911,445 $ 973,342 $637,208 $ 336,134 COMPUTER SYSTEM Radio Maintenance Contract $ 103,784 $ 102,900 $ 102,900 $ 0 Computer Enhancements 100,000 100,000 0 100,000 Radio Enhancements 20,000 20,000 20,000 0 Tower Rental 17,250 5,784 5,784 0 Utilities 6.000 11.100 11.100 0 TOTAL COST $247,034 $239,784 $139,784 $100,000 HARDWARE/SOFTWARE MAINTENANCE 1998 1999 WCRCC CJIS Tiburon $ 96,776 $ 101,613 $ 0 $ 101,613 IBM 6,606 7,267 0 7,267 Digital 22,325 24,272 0 24,272 Dictaphone Logger/Call Checks 5.500 5.970 0 5.970 TOTAL $ 131,207 $ 139,122 $ 0 $ 139,122 PROGRAM TOTALS $1,289,686 $1,352,248 $776,992 $575,256 143 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 The County receives any cost reimbursement from user agencies for radio repair ($21,500), Emergency Medical Dispatchers($111,000),tower rentals($38,208),and reimbursementforAirLife services($41,549)for a net cost of$600,735. Of the above costs,the$1,352,248 contract will be allocated as follows: $776,992 to the Weld County Regional Communications Center and $575,256 to the Criminal Justice Information System. Included as an enhancement to the computer system is$100,000 via Tiburon. Phone costs of$31,000 and motor pool costs of$5,000 are included in the budget outside of the contract. The net costs of the budget are up$62,562 for 2000. Personnel costs are up$61,897, with salary adjustments. The radio maintenance contract is down$884, tower rentals with the new towers are the same, and computer maintenance costs are up $7,915. Total contract costs are up$62,562 with revenues being up$15,166,for a net increase of$33,001. OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and ambulance departments/agencies throughout the county; 2) Schedule radio maintenance and repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user agencies; 4) Operate and maintain the E-911 emergency telephone system. 5) Begin implementation of the 800 MHZ system. ACTUAL S IMAT D PROJECTED WORKLOADEME04:NENWORKLOADEMISMEM 0.LASTIPINCURRENTERNExrPing FY Calls for Service - Fire 10,118 11,500 12,000 Calls for Service - Law Enforcement 178,548 180,000 186,000 Primary agencies dispatched 43 43 43 * NOTE: Does not include City of Greeley calls. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 144 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Communication System Development-- 1000-22200 DEPARTMENT DESCRIPTION: Capital outlay for development of the county-wide communications system. diiiiiiiliiiiiIIIMNiiiiiiiinillit iliNAMVAniiii0 pigiAPPPRFaiiiiiREQUESTED RECOMMEND iilililifilil!fillIRESOOKOES..........................man Pt ..;: .CURRENT WE Iiiiigiii,Nexteitimio iniENEXTreit Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 550 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 Capital -1,633 0 500,000 500,000 Gross County Cost $ -1,083 $ 0 $ 500,000 $ 500,000 Revenue 0 0 0 0 Net County Cost $ -1,083 $ 0 $ 500,000 $ 500,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: $500,000 is budgeted for the capital costs to begin the implementation of a new 800 MHZ system. OBJECTIVES: 1)To enhance the existing regional communications radio system until it provides satisfactory county-wide coverage. 2) Implement an 800MHz digitized radio system. WORKLOADOinggini 11:Eig!iii!,%40TUALffilini ESSVIMATOPEPROJECTED n/a 145 COMMUNICATIONS SYSTEM DEVELOPMENT (CONTINUED) 1000-22200 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Weld County needs to convert to a new 800 MHZ digitized radio system over a 5-6 year phased in process.The system is needed since the FCC will no longer issue lower level frequencies in high growth areas, such as the Front Range of Colorado. New frequencies are needed due to the growth and demand for service in the area. The new technology will also allow agencies to communicate with each other on the same frequency when an emergency situation requires multiple agencies to respond. The E-911 Board has committed$1,200,000 to this project,and a$2,000,000 energy impact assistance grant is pending. This project is essential to keep Weld County Regional Communications Center functional in the future with all the anticipated growth in the county. Radios for Weld County government to accommodate this system will be acquired via normal attrition and the county's radio replacement program. BOARD ACTION: 146 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300 DEPARTMENT DESCRIPTION: Administration of County-wide E-911 system. EIACWAlgingi ligappeNgymi. ililagaggs%gpiaRECOMMEND REI!,,tiesoUttettomo iliglitAStyprimi!ii GURREN'T F`f NEXT FY NEXT.F1f Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 489 700 700 700 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 489 $ 700 $ 700 $ 700 Revenue 0 0 0 0 Net County Cost $ 489 $ 700 $ 700 $ 700 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and maintain E-911 emergency telephone system. WORKLOADACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 147 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400 DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system serving multiple public safety agencies, including computer-aided dispatch, criminal records management, jail records management, and prosecution system. ACTUAL:.']]:.::414071i.ALERMA3140QETEDM gREQUESTEDKRECOMMEND lillattittiOide§101011.ELAttiffINI4`URREL+17" Y.. NEXT FY REEX f:FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 464,679 557,403 575,256 575,256 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 464,679 $ 557,403 $ 575,256 $ 575,256 Revenue 0 0 0 0 Net County Cost $ 464,679 $ 557,403 $ 575,256 $ 575,256 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See Communications budget unit for details of the consolidation of the communications dispatch center and criminal records system with the City of Greeley. The budget includes $336,134 in personnel costs, $100,000 for enhancements to Tiburon, and $139,122 for computer maintenance costs for a total of$575,256. This is an increase of$17,853 or 3.1%. The increases are primarily in personnel costs. OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system that includes criminal records management, computer-aided dispatch, jail records management, and prosecution system. 148 CRIMINAL JUSTICE INFORMATION SYSTEM (CONTINUED) 1000-22400 WORKLOADREINACTUALMENNESTIMATEDNEPRO,!E tED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 149 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CORONER BUDGET UNIT TITLE AND NUMBER: Coroner-- 1000-23200 DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs the registered pathologists and laboratory facilities of North Colorado Medical Center and McKee Medical Center. A TUAL BUD TED REOUESTEt RECOMMEND RESOURCES UPS ..:W.CURR NT I="Y .; Aim F4-1111 Personnel Services $ 126,010 $ 129,884 $ 176,727 $ 129,884 Supplies 4,804 3,150 3,150 3,150 Purchased Services 130,986 134,474 146,474 146,474 Fixed Charges 523 0 0 0 Capital 0 0 0 0 Gross County Cost $ 262,323 $ 267,508 $ 326,351 $ 279,508 Revenue 800 500 800 800 Net County Cost $ 261,523 $ 267,008 $ 325,551 $ 278,708 Budget Positions 3 3 4 4 SUMMARY OF CHANGES: Requested budget includes an additional Deputy Coroner($44,643) and an upgrade of an Office Tech II to Office Tech III ($2,200). The position increases are a service level policy issue for the Board to decide, and are not in the recommended budget. The only other line item increase is in professional services for an increase in the projected number of autopsies in 2000 OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations. WORKLOAD ACTUAL..................................MESTIMATEDEI EPROJECTED Death Caseload 697 725 750 FINANCE/ADMINISTRATION RECOMMENDATION: For scheduling purposes, the Coroner wants to add an additional deputy to have 2.5 deputies, plus himself for calls. This is the same issue that has been addressed the last few years. Additional staff has been added incrementally the last 3-4 years. The issue is one of service level that is a policy issue for the Board to approve or deny. BOARD ACTION: 150 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200 DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with Section 17-27-101, et seq,CRS, 1973,which authorizes the diversion of non-violent offenders not eligible for probation from state penal facilities to community programs. Operates underthe Board of County Commissioners with delegated authority to the Community Corrections Board. ACTUALfigil.gcupporgogisREt UESTED RECOMMEND 213.1 RESOURCES LAS " FY CURRENT FY .. NEXT FY N T< Personnel Services $ 32,285 $ 34,213 $ 36,400 $ 36,400 Supplies 690 500 500 500 Purchased Services 2,803,506 2,666,671 3,362,346 3,362,346 Fixed Charges 70,737 9,736 18,684 18,684 Capital 0 2,000 3,000 3,000 Gross County Cost $ 2,907,218 $ 2,713,120 $ 3,420,930 $ 3,420,930 Revenue 2,907,218 2,713,120 3,420,930 3,420,930 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget consists of the base Community Correction budget funded at$171,046, the Residential Treatment Center funded at$1,185,414, and the Restitution Center funded at $2,064,470. Total state funding for the program is up $707,810 or 26.1%. OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2) Carry out all community corrections contract requirements of the State of Colorado. WORKLOAD ACTUAL `I ESTIMATED PROJECTED Client Days FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100% state funded. BOARD ACTION: 151 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Building Inspection- 1000-25100 DEPARTMENT DESCRIPTION: Administers building codes; makes on-site inspections during each phase of construction to insure minimum requirements are met. Assists Weld County Citizens in understanding and applying the Uniform Building Code for upmost construction safety. latitittiMINE RESfJt itts tAS COY OURReNt NEXT:.. NEXT F4` Personnel Services $ 428,501 $ 456,272 $ 569,784 $ 569,784 Supplies 6,469 5,500 7,800 7,800 Purchased Services 58,400 44,679 65,579 65,579 Fixed Charges 50,049 50,049 50,049 50,049 Capital $ 0 $ 0 $ 0 $ 0 Gross County Cost $ 543,419 $ 556,500 $ 682,612 $ 682,612 Revenue 1,132,496 695,200 875,650 875,650 Net County Cost $ -589,077 $ -138,700 $ -193,038 $ -193,038 Budget Positions 10.5 10.5 12.5 12.5 SUMMARY OF CHANGES: The budget includes the addition of one Combination Inspector and one Office Technician III,based upon projected need. The budget also reflects funding the existing one-half FTE forthe Building Compliance Officer,to be reviewed in January. This increase reflects additional department staff needed to handle an increase in permit load and processing. The budget also reflects a $2,300 increase in supply related line items and a $15,900 increase in purchased services which include publications (code books), phones, vehicle repair and maintenance, the replacement of one existing vehicle and the addition of one vehicle. This increase is intended to assist with increases in department activities, an increase in department personnel, increased inspection activity and historic spending patterns. A request for a digital camera ($900) and car phone ($315) are also included in this budget request. Revenues have increased due to a rise in construction and development activities. Fees remain unchanged. OBJECTIVES: 1) Review and issue 2,310 construction permits; 2) Conduct 15,229 construction inspections; 3) Upgrade from Sierra to the windows Permits Plus version; 4) Continuation of follow-up on old permits; 5) Update and redesign current forms and handouts. 152 PLANNING AND ZONING (CONTINUED) 1000-25I00 V 3f E 1. tACS C t tJA,�.' TC1 11 bgaistamEarErin Construction Permits 1,760 2,200 2,310 Construction Inspections 11,603 14,504 15,229 Building Code Finaled/Expired 225 200 250 Old Permits Finaled/Expired 115 150 250 NOTE: Building permits are up 40% compared with the same period a year ago. The same amount of growth throughout the entire County is projected for the coming year, and anticipation that the growth trend will continue, especially within the urban corridors. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all increases in staffing and line items due to increased building activity in Weld County. The increases allow the expected service level to be maintained. BOARD ACTION: 153 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Weed and Pest-- 1000-26100 DEPARTMENT DESCRIPTION: Enforces noxious weed ordinances and statutes for weed district within the county. Sprays county roads for weed control. Inspects elm trees for DED and removes infected trees. MigaCTUALIMI!i IREQUESTEDS i;RECOMMEND maREsouReasno MIASTIFWMCURRENT PY MENEXTPCM OENEXTFCM Personnel Services $ 121,300 $ 113,174 $ 113,174 $ 113,174 Supplies 53,313 50,390 50,390 50,390 Purchased Services 42,489 44,717 44,717 44,717 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 217,102 $ 208,281 $ 208,281 $ 208,281 Revenue 5,730 1,000 1,000 0 Net County Cost $ 211,372 $ 207,281 $ 207,281 $ 208,281 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Carry out Colorado Weed Management Act(Noxious weed control)on county property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate educational programs to inform the public of the"Colorado Weed Management Act"; and 4)Carry out weed control for all divisions of the Public Works and Buildings and Grounds Departments. 154 WEEDS AND PESTS (CONTINUED) 1 000-2 6 1 00 Noxious Weed Control (miles) 7,300/2,379 7,300/2,379 7,300/2,379 Other Vegetation Management (acres) 58 60 60 Landowner Contacts (each) 600 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 155 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100 DEPARTMENT DESCRIPTION: Provides consulting services for selected bridge designs, air pollution permits and land mine reclamation permits; field survey operations to establish line and grade control; administrative and inspection work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality; all phases of highway engineering, bridge engineering, design and construction inspection. ACTUAL BUDGETED REQUESTED I COMMEND HER ESOtf ECES.......................inglaStREVEHOCURRENITYCN t7 `fMENEVrifyiNS Personnel Services $ 306,285 $ 295,832 $ 409,289 $ 409,289 Supplies 18,082 16,000 17,500 17,500 Purchased Services 71,194 60,561 258,011 258,011 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 395,561 $ 372,393 $ 684,800 $ 684,800 Revenue 0 0 0 0 Net County Cost $ 395,561 $ 372,393 $ 684,800 $ 684,800 Budget Positions 6 6 8 8 SUMMARY OF CHANGES: Budget includes the addition of two positions. The transfer of an Engineering Tech from the Bridge Department and the addition of an Engineering II position for transportation planning, bridge, and drainage issues. Supplies are up $1,500 for CAD supplies. Professional services are up$204,900 to accommodate the 2000 Construction Plan for surveying, environmental services, geological services, and contract engineering. Overall budget is up $312,407. OBJECTIVES: 1) Design and manage contract construction and provide technical support for other Public Works Department, as well as other Weld County departments, such as Planning, Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections, pavement management, construction management and inspection material testing, bridge grant administration, and utility permitting and inspections. 156 GENERAL ENGINEERING (CONTINUED) 1 000-3 1 1 00 WORKL AF ACTUA , STIMAT D . RaPROJEttetin Bridge Inspections 102 140 131 Bridge Design/Construction and 39,900 311,000 311,000 Administration Road Projects 17 20 20 Utility Permits 299 178 180 FINANCE/ADMINISTRATION RECOMMENDATION: Based upon the 2000 Construction Plan and the need for additional engineering expertise for transportation planning, etc., the additional position and transferred position are recommended along with the other line item increases. BOARD ACTION: 157 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MISSILE SITE PARK BUDGET UNIT TITLE AND NUMBER: Missile Site Park-- 1000-50100 DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security forthe park. giUNIMACTUALneurietrecim tREQUESTED itkeetosirkiteNa, RCS©UCtC SiMiAA$ViErniiiiaittIRRENriPta geneXtrfiNgf T Y Personnel Services $ 19,516 $ 21,367 $ 22,616 $ 22,616 Supplies 1,197 700 1,200 1,200 Purchased Services 15,317 17,768 22,400 22,400 Fixed Charges -38,844 -38,835 -44,216 -44,216 Capital 0 0 0 0 Gross County Cost $ -2,814 $ 1,000 $ 2,000 $ 2,000 Revenue 1,967 1,000 2,000 2,000 Net County Cost $ -4,781 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Gross costs forthe park have increased$6,381. $1,249 is attributed to salary increases for the caretaker. The other increases are primarily forthe water since the park is now on municipal water($3,000),and vehicle costs($2,300). Revenues have doubled to$2,000, up$1,000 due to more utilization of the park with the opening of the Poudre River Trail, and park improvements made in 1997-98. OBJECTIVES: 1)To maintain and improve Missile Site park; 2)To improve the quality of life for all Weld County residents. 158 MISSILE SITE PARK (CONTINUED) 1000-50100 WORKLOADIIMMINNEltAkiitiAaililiMilfillEililiMAdttiAL TI T C Q.JECTED Visitors 4,500 5,000 5,000 Overnight campers 1,968 2,000 2,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Utilization of the park continues to grow, especially with the opening of the Poudre River Trail in the area of the park in 1998. BOARD ACTION: 159 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AIRPORT BUDGET UNIT TITLE AND NUMBER: Airport Transfer-- 1000-56100 DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. MEMACTUALMiliitUDGETEDIN l'ftelQUESTECCEiRECOMMEND RESOU tCE t 1STRIZURRENTIFYM MiNEXretingNEXT.Pt Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 611,574 127,778 41,666 41,666 Gross County Cost $ 611,574 $ 127,778 $ 41,666 $ 41,666 Revenue 0 0 0 0 Net County Cost $ 611,574 $ 127,778 $ 41,666 $ 41,666 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Greeley-Weld County Airport is requesting funding for the matching funds for the FAA airport runway expansion project. This project is part of the Airport Master Plan previously approved by the City of Greeley and Weld County. Details of the costs and matching funds for the airport expansion for the initial five years of the plan are listed on the schedule that follows on the next page. OBJECTIVES: n/a WORKLOAD AC UAL> S IMA 1 ED, PROJ ED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This request is consistent with the Board's policy of funding the capital expansion associated with the Airport Master Plan. BOARD ACTION: 160 r O O r rr N O CD CO N 0 , N CO 0 CO CO 1 O 06 r CC) CV r r c0 H r r r r 64 O O co o COO co OO cc i ' COO COO COO o'. COO CO 00 O V V COO C? O co LU O . C V ; r r r r EA 69 O O O r 0 OOOOOO O oO O O O „:: gr O r C (O Ea Z O O V 0 O O N- ticc Vr-O M OO O V CO 0: O CY) CD CO ODZ 0 CO rOOQ C c(2) CC) r O coC O CO O a r cr co- o X w 6, 64 Q O ' O s N N M d co O O O co O CO O O) O) CO Q to ,::: ::; co COO O r0- co r"% co- co co- Co E9 N- N in CO i........... O) O (7 CT N OOM cO tb.. OO N O O V V Or y r r N r 64 C 15 O F- U C in W CO cm al a O w E °� w -° m m 0 Z W C I� J Z H a c CO c J Z cn Q E F— > a) m o- o- H > O u_ F- LL O u_ U w 0 w U w O c 161 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: RFNInR PRnr4PAMR BUDGET UNIT TITLE AND NUMBER: Saninr Programs __ inn0_cRi In DEPARTMENT DESCRIPTION: Weld County's financial support to the sen ior centers throughout the county. NseACTUAL SUDGE ER REQUESTE3 RECOMMEND RESOURCES uAST ' CURREN°T Pt NEXT FY N XT keit Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 12,500 12,500 12,500 12,500 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Revenue 0 0 0 0 Net County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Budget Positions — — — — SUMMARY OF CHANGES: No change. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. ENNERWORKLOADMERMENACTUAL ESTIMATED PROJECTED Seniors Served 4,500 4,500 4,500 FINANCE/ADMINISTRATION RECOMMENDATION: No change. BOARD ACTION: 162 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT BUDGET UNIT TITLE AND NUMBER: Waste Water Management-- 1000-56120 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management, and Big Thompson watershed Forum. ACTUAL BUDGETED REWESTED RECOMMEND RES lURCES LAST Y a CURRENT rtg InNestFYEgtitexrritigni Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 7,502 6,359 6,964 6,964 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 7,502 $ 6,359 $ 6,964 $ 6,964 Revenue 0 0 0 0 Net County Cost $ 7,502 $ 6,359 $ 6,964 $ 6,964 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Includes dues for the North Front Range Water Quality Planning Organization ($5,964) and the Big Thompson Watershed Forum ($1,000). Net increase of$605. OBJECTIVES: n/a WORKLOAD ACTUAL, < ESTIMATEDiii,'NPROJECTECCR n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 163 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services Inr -- 1000-56130 DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development Services, Inc., which provides services for the developmentally disabled citizens of the county. 1 TUAL BUDOETEVINR t U STED REGi MM ND Ingligesougoesogp EaSirifrin ( OI, R EN` F5 !i!iTimiNEXTErni:ciil!l!ilINESVECEN Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 43,160 44,023 131,369 44,023 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 43,160 $ 44,023 $ 131,369 $ 44,023 Revenue 0 0 0 0 Net County Cost $ 43,160 $ 44,023 $ 131,369 $ 44,023 Budget Positions -- -- -- -- SUMMARY OF CHANGES: CDSI has requested the county increase its budget by $87,346 to the local match requirement of the State Development Disability Services contract. Only current funding level is included in the recommended budget. OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via contract with Centennial Development Services, Inc. 164 DEVELOPMENTALLY DISABLED (CONTINUED) 1000-56130 t?�,lC) r �Y7AiRESSTWATOR MittOlteltni n/a FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be a major policy shift for the county from past practices and an assumption of another state mandate. Statutory authority exists to have a special mill levy for this purpose. The Board has advised CDSI in the past that if they want an increased funding level they should organize a grassroots campaign to pass a special mill levy and the Board would consider putting the issue on the ballot. No such effort has been devoted to this matter by CDSI. It is not recommended to increase the funding level without a voter approved mill levy for the developmentally disabled. BOARD ACTION: 165 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MENTAL HEALTH North Front Range BUDGET UNIT TITLE AND NUMBER: Rehavioral Health -- 1000-56140 DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range Behavioral Health which provides extensive mental health services to citizens in Weld County. ;ACTUAL EUDGETED REQUESTED RCOMN NOOREWURCESCE!!!:' LAST F' CURRENT Y :, NEXT F' U NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 20,250 135,875 135,875 135,875 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 20,250 $ 135,875 $ 133,875 $ 135,875 Revenue 0 0 0 0 Net County Cost $ 20,250 $ 135,875 $ 135,875 $ 135,875 Budget Positions -- -_ -- -- SUMMARY OF CHANGES: No change. Budget includes $91,875 for North Front Range Behavioral Health (NFRBH)for 2000, which is the same as the current funding level. In addition, $29,000 for inpatient care at NCMC, and$15,000 for psychiatrist costs associated with the 72-hour holds picked up by police agencies are included in the budget. OBJECTIVES: (1) Provide mental health services to Weld County citizens via contract with North Front Range Behavioral Health. (2) Provide payment for 72-hour mental health patients put on hold by police agencies. 166 MENTAL HEALTH (CONTINUED) 1000-56140 1 ToRKLQAt ACTUAL E'stiMATEMPROJECTEDM Admissions 1,578 1,600 1,600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 167 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150 DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young victims of child abuse and non-offending family members. ACTUAL. BUDGET? REQUESTED RECOMMEND RESOURCES LAST t .. CURRENT F'Y NEXT NEXT:Pt Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 7,500 10,000 10,000 10,000 Contra Charges 0 -2,500 -2,500 -2,500 Capital 0 0 0 0 Gross County Cost $ 7,500 $ 7,500 $ 7,500 $ 7,500 Revenue 0 0 0 0 Net County Cost $ 7,500 $ 7,500 $ 7,500 $ 7,500 Budget Positions — — — -- SUMMARY OF CHANGES: No change. OBJECTIVES: n/a WORKLOAD ACTUAIL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 168 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program (Human Services Budget). ACTUAL. BUDGETED REQUESTED RECOMMEND NRIRESOOROSSEMi illinASTEPeRgAtURRENt.li.teiNEXT#FY NEXT PY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 12,351 12,351 12,351 12,351 Capital 0 0 0 0 Gross County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Revenue 0 0 0 0 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: See Human Services budget detail. WORKLOAD ACTUAL ' ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 169 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Health Department Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations. ACTUAL BUDGETED REQUESTED RECOMME1 D Hig!!,,:i.ResouRcEssial!g!ifitASTUFYIM MCURRENtflig, NEXTFY NEXT;FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 1,376,306 1,399,681 1,599,079 1,496,991 Capital 0 0 0 0 Gross County Cost $ 1,376,306 $ 1,399,681 $ 1,599,079 $ 1,496,991 Revenue 0 0 0 0 Net County Cost $ 1,376,306 $ 1,399,681 $ 1,599,079 $ 1,496,991 Budget Positions -- -- -- -_ SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See Health Fund for details. OgiaaNWORKIMAirgiiiPROOACTUAt ES IMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 170 BUDGET UNIT .REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development-- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Economic Development Action Partnership (EDAP), a public/private non-profit organization. A CUAL BUDOET REQU ST D R oimogD Amiagoso �Rt S .................................. euRREN'T y NExti.r NLxto Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 114,208 103,833 103,833 103,833 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 114,208 $ 103,833 $ 103,833 $ 103,833 Revenue 18,000 0 0 0 Net County Cost $ 96,208 $ 103,833 $ 103,833 $ 103,833 Budget Positions -- -- -- SUMMARY OF CHANGES: EDAP is requesting the same funding level as last year. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote continued economic vitality to the county; 2)Assist existing businesses in their expansion efforts; 3)Work to retain existing businesses in the county; 4)Support state and regional efforts to attract businesses to Northern Colorado. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation are high priorities for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County. BOARD ACTION: 171 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. .e::.;::11.2Illtlliqr!iSliAiM.III.1111h1.6%11icpilitthlliiiihliihilegl#EIQ'—lifgibll RESOURCES CURRENT Flt NEXTFIt NEXTEU Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 260,000 275,000 290,000 290,000 Interest 479,925 465,330 449,160 449,160 Gross County Cost $ 739,925 $ 740,330 $ 739,160 $ 739,160 Revenue 437 0 0 0 Net County Cost $ 739,488 $ 740,330 $ 739,160 $ 739,160 Budget Positions -- — — -- SUMMARY OF CHANGES: Budget reflects the following county lease purchase contracts: RENT INTEREST TOTAL Administration Building $235,000 $63,960 $298,960 Correctional Facility 55,000 385,200 440,200 Total $290,000 $449,160 $739,160 .1.112.111:840,kitLitailiiii!ONIGNEigiinAt.tUALMIIIPS'i#StiMAtEditigi!iii.!iiiiiNi#06400te.Milig n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 172 LEASE-PURCHASE AGREEMENTS The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2)(d), CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property Correctional Facility $ 440,200 Administration $ 298,960 $ 739,160 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms Correctional Facility $7,325,000 Administration $ 980,000 $8,305,000 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property $ -0- D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal $ -0- 172 A BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. ACTUAL BUDGETED REQU STED RECOMMEND MiERESOURCESEMELAST FY CURRENT Pt ! NEXT€ t NEXT FY Personnel Services $ 0 $ 4,000 $ 0 $ 0 Supplies 25,118 20,500 24,500 24,500 Purchased Services 287,216 163,500 237,700 177,700 Fixed Charges 60,431 40,990 24,790 24,790 Capital 0 0 0 0 Gross County Cost $ 372,765 $ 228,990 $ 286,990 $ 226,990 Revenue 25,832,326 25,740,822 28,113,170 28,113,170 Net County Cost $ -25,459,561 $ -25,511,832 $ -27,826,180 $ -27,886,180 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Expenditures for the budget are down $2,000 in personal services and miscellaneous charges. Line items have been reallocated to fit expenditure patterns. $3,000 is included for the Convention and Visitors' Bureau. $60,000 requested by the Island Grove Treatment Center is not included in the recommended budget. Revenues include all resources not attributed to a department generating the revenue, such as property taxes, fines, overhead fees, rents, etc. The General Fund summary highlights major revenues. OBJECTIVES: n/a 1A O KLOAD ACTUAL .. ESTIMATED ROJECTED n/a 992236 173 NON-DEPARTMENTAL (CONTINUED) 1000-90100 FINANCE/ADMINISTRATION RECOMMENDATION: Funding of the Island Grove Regional Treatment Center (IGRTC) is a policy issue for the Board. In the past the county provided the IGRTC building as the in-kind local match for the program. Since the new building was built the match has been the in-kind value of the land. This arrangement ended with the 1999 budget. The $500,000 CDBG grant for the new building that the county obtained for the program is not being viewed by the IGRTC as a county contribution. They are now requesting cash in the amount of $60,000. IGRTC requested cash in the 1999 budget process and the Board denied the request. The funding structure for the program has changed to a managed care component the last few years, which impacted the way the program is funded compared to past when local match was a clear component of the funding structure. The program does serve Weld County residents and compliments the criminal justice system. Larimer County contributes cash to the program. Policy issue whether to fund and if so, amount. BOARD ACTION: 992236 174 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION DFPARTMENT BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based education for agricultural, environmental and consumer issues. NEHA TUA , BUDGET RE UESTEE F COMMEND R SOURCES _ LASS Y U tFt N NA Y NEX. FY Personnel Services $ 218,047 $ 228,868 $ 248,972 $ 248,972 Supplies 10,328 9,350 9,350 9,350 Purchased Services 45,984 49,001 49,001 49,001 Fixed Charges 0 0 0 0 Capital 4,624 0 0 0 Gross County Cost $ 278,983 $ 287,219 $ 307,323 $ 307,323 Revenue 23,716 16,100 30,837 30,837 Net County Cost $ 255,267 $ 271,119 $ 276,486 $ 276,486 Budget Positions 12.25 11.55 12.25 12.25 SUMMARY OF CHANGES: The Colorado State University Memorandum of Understanding for the county portion of the salary for the six agents increased salaries by $1,500. The only other change is the increase in salaries for the addition of a 0.3 FTE position for EFNEP and FSNEP grants with offsetting grant revenues. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local, state, and national issues affecting individuals, youth, families, agricultural enterprises and communities. 44223E 175 EXTENSION (CONTINUED) 1000-96100 '�€?'f��UD AC�'C¥�X,' L '�1►fi�1T'&A ��tC"Ci�Ta Total Educational contacts with 53,536* 54,000 55,000 people involved in Agriculture, Consumer and Family Education Issues and Youth Development *Monthly Activity Report System from Colorado State University, 1997 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 992236 176 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair-- 1 nnn-gs2nn DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. Oninignititffitieigiiiiia4Ciniagg! iifiguriarreonlimoutsThreilii$REcommew RESOURCES LAST FY CURRENT'FV NEXT PY NEXT'FY Personnel Services $ 3,771 $ 6,051 $ 6,051 $ 6,051 Supplies 930 0 0 0 Purchased Services 72,424 46,610 46,610 46,610 Fixed Charges 1,889 0 0 0 Capital 0 0 0 0 Gross County Cost $ 79,014 $ 52,661 $ 52,661 $ 52,661 Revenue 45,064 14,000 14,000 14,000 Net County Cost $ 33,950 $ 38,661 $ 38,661 $ 38,661 Budget Positions 0.3 0.3 0.3 0.3 SUMMARY OF CHANGES: No changes in base budget. OBJECTIVES: 1) Exhibit of educational work and skills learned by youth;2) Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. HOMENRWQ131.540APHOMEN;HEACTUAL ESTIMATED !iiiiMPROJECTKOM n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 992236 177 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. 11G't' 1L BUDGET D REQUESTED RECOMMEND RESlit1RCe3 AsT Mf'Y CURRENT tr NEXT= ....7 i Personnel Services $ 40,837 $ 43,124 $ 43,124 $ 43,124 Supplies 142 300 300 300 Purchased Services 3,504 6,988 6,988 6,988 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 44,483 $ 50,412 $ 50,412 $ 50,412 Revenue 600 2,400 2,400 0 Net County Cost $ 43,883 $ 48,012 $ 48,012 $ 50,412 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: No change. OBJECTIVES: 1)To provide referral and processing services to veterans;2)To provide outreach to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration. 992236 178 VETERAN'S OFFICE (CONTINUED) 1000-96400 RIf L t"1iRt� REACILIALIM,. sintorgaI opiRoje.oreati In-office Consultations 3,000 3,000 3,000 Training Sessions 40 40 40 Out-of-office Consultations Outreach 500 500 500 Meetings 25 25 25 Client Caseload (Active) 2,000 2,000 2,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 992236 179 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500 DEPARTMENT DESCRIPTION: Maintenance and debt service for the Island Grove Park Community Building. ACTUAL BUDGETED R t U ST D R C MM ND RESOURCES ' , LA#s`)i' CURRENT FW NEXT PY NEX F ? Personnel Services $ 0 $ 0 $ 100,000 $ 100,000 Supplies 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 100,000 $ 100,000 9Revenue 0 0 0 N9et County Cost $ 0 $ 0 $ 100,000 $ 100,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget includes the$100,000 commitment for the new Community Building located in Island Grove Park. The funds will go to subsidize the operational costs and debt service of the building. The project is being done in partnership with the City of Greeley and the Farm Show. OBJECTIVES: Provide additional building space for Island Grove Park activities. WORKLOAD ACTUAL ESTIMATE© PROJECTED N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 992236 180 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency -- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those proposed budget, this includes appropriations for points of issue. gagES.:!;:ifigenggiffidii:SACTUALMS iovegmenqmpIREWESTP.PiiR COMMEND RESQLlRCESiflatfailm fiCiiiiRehlr”MNEXTIMilNEXT Yf Personnel Services $ 0 $ 0 $ 1,227,546 $ 1,227,546 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 1,227,546 $ 1,227,546 Revenue 0 0 0 0 • Net County Cost $ 0 $ 0 $ 1,227,546 $ 1,227,546 Budget Positions -- -- -- SUMMARY OF CHANGES: Budget reflects a 4%salary adjustment with the only benefit changes being a 30% increase in health insurance rates and an increase in the disability rates due to high utilization in both cases. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: ?9?236 181 far; lINDe COLORADO ?9?236 182 0 N Lnoo O a? 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Ellin v CD 0 0 CO 99?236 a c,:. o 186 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. Fund balance of$800,000 is included in the total available resources in addition to the revenues shown in this budget. Property tax is set at$2,118,873. Specific Ownership Tax is estimated to be $3,500,000, up $600,000. HUTF is up $430,000 at $7,480,000. Grant revenue includes $584,800 from an Energy ImpactAssistance grant for the construction of Two Rivers Parkway, and $248,800 for the engineering only of Bridge #13/24A and Bridge #27/58A. Motor Vehicle Registration Fees are estimated at $300,000, and Permits at $130,000. All other revenues are stable. The resources for 2000 are up $223,988 at $15,282,673, of which $800,000 is from the fund balance. Operating service and supply line items are stable with only minor changes. Municipal share back is funded at $489,620. Salary increases are set at 4%. Hourly employee salaries increased $185,000 in order to match historical usage of hourly employees for the year 2000. Road Construction Supplies increased by $106,497 due to the increased cost of asphalt. Contract Payments decreased by $1,071,347because monies for contract trucking were transferred to the Trucking Division. Without the transfer of the contract for trucking, Contract Payments would be up $400,500. Also, Engineering in the General Fund has $204,900 for engineering costs previously funded in this budget. For a total increase in this area of$605,403. Other Professional Services increased$75,000 fora transportation study(review and more detailed delineation of roadway classifications). Grants and Donations includes monies for Bridges#13/24A and #27/58A. 187 992236 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2000 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 2,334,036 Administration 481,728 Maintenance Support 1,036,921 Bridges 248,800 Truck Hauling 1,471,850 Asphalt 243,131 Overlays, reconstruction, chip and seal projects 1,912,334 TOTAL $ 7,728.800 188 9% 236 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, CRS,as amended, cities or counties of 30,000 persons or more are required to bid projects of over$150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects),and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration,repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project"does not include routine maintenance activities such as snow removal,minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2000 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAUOTHER Bridge Construction $ 1,531,971 $ 0 $ 1,532,971 Graders 2,334,036 2,334,036 0 Maintenance Support 1,036,921 1,036,921 0 Trucking 2,983,297 1,471,850 1,511,447 Mining 989,029 0 989,029 Administration 481,728 481,728 0 Municipalities 489,620 0 489,620 Public Works: Miscellaneous 365,500 0 365,500 Bridges 311,000 248,800 62,200 Part-time 687,250 0 687,250 Asphalt 1,982,525 243,131 1,739,394 Contract 1,912,334 1,912,334 0 Salary Contingency 177,462 0 177,462 $15,282,673 $ 7,728,800 $ 7,554,873 Based upon the above allocation Weld County, at a minimum, must competitively bid out bridge projects totaling$248,800,asphalt of$243,131,truck hauling of$1,471,850,contracts foroverlays, reconstruction and chip and seal of$1,912,334. However it is anticipated that, in addition to the minimum required by law,Weld County will bid out an additional$1,739,394 in asphalt purchases, for a total of$5,615,509 bid projects for 2000. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 189 99223E 0 0 0 0 0000000 0 0 0 0 0 000 0 000000o 0 0000 . . . . M O M 0 0 0 0 0 0 0 0 6 O O O M p co0n 0 0000000 00 z mom o 00000wm oo 0 0 W 000 co' O m 0000Ci r r r NN O 2 r to m .M- CO d d CO N CO CO CO p 2 N M N r O d N O 0 w K 0oo o 0000000 O 0000 000 0 0000000 0 0000 CO O M 0 0 0 0 0 0 0 0 6 0 0 0 M r0 0 0000000 o CI o H moCOO 0 00000mro o oo o N OJO O O m OOOOCI NN O W a- N IICO CO d a �CO CO CO OD C 8 Cl ci ui r W N U W 7 O O 0 0 0000000 0 0 0 0 0 0 0 0 0 0000000 0 0000 0 0 0 6 0 0 0 0 0 0 0 i 0 0 0 0 C 0 O O O O 0000000 CO 0 0 0 CO n O n O O O O O O d d N O.O. O m Wm O CO- O m O O O N m W m. N.m O CO MMdy a W TW MN O NOD N .- 0 O N N Id r 0 CO 0 0] W z 2 CO W Y > tLw O K uy o a N J m < z a z 2 W 0 W C y 0 2 J co co W W W K X z co (n O N W H a co Q ~ 2 0W 0W 0 co O Y te K co1- Z O w W > > O W O w EC W C7 D > K K N w 2 w aW w MZ wow 0 yy 0 zg3 pi h a H -� w00 co . 0 WJ F i O X N > W Q W F 00 c2 N y 7 z z ° QQ~ W0 OJOZ ¢ > y ? 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ACTUAL BUDGETED REQUESTED R COMMEND RESOURCES CAST F1l' CURRENT FY .I NET NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 13,915,151 13,858,685 14,482,673 14,482,673 Net County Cost $ -13,915,151 $ -13,858,685 $ -14,482,673 $ -14,482,673 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Fund balance of$800,000 is included in the total available resources in addition to the revenue shown in this budget. Property tax is set at $2,118,873. Specific Ownership Tax is estimated to be$3,500,000, up$600,000. HUTF is up$430,000 at$7,480,000. Grant revenue includes$584,800 from an Energy Impact Assistance grant for the construction of Two Rivers Parkway, and $248,800 for the engineering only of Bridge #13/24A and Bridge #27/58A. Motor Vehicle Registration Fees are estimated at$300,000 and Permits at$130,000. All other revenues are stable. OBJECTIVES: n/a ORKLOAD ACTUAL ESTIMATED PROJECT n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 192 99?236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary;coordinates complaints; and maintains cost accounting records on projects. . . . NOMMMOMMEMEii!igii,'ACTUALEM iiM.BUDGETEDngREQUESTED RECOMMEND RESOURCESil........................giotariryogCURRENT FY NEXT F'Y NEXT F'! Personnel Services $ 299,198 $ 370,094 $ 370,094 $ 307,094 Supplies 38,138 20,000 20,000 20,000 Purchased Services 112,218 50,234 91,134 91,134 Fixed Charges 0 500 500 500 Contra Expense _ -921 0 0 0 Capital 2,762 0 0 0 Gross County Cost $ 451,395 $ 440,828 $ 481,728 $ 418,728 Revenue _ 0 0 0 Net County Cost $ 451,395 $ 440,828 _ $ 481,728 $ 481,728 Budget Positions 7 7 7 7 SUMMARY OF CHANGES: Repair and Maintenance of Buildings was added to cover Buildings and Grounds charges for all Public Works facilities with the exception of grader sheds. A total of $10,000 was placed into this line item. Utilities were increased to cover utilities for the new Public Works Service Center and does not include grader sheds. No other changes. OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; and 2) Try to find solutions to any problems that may arise within the Public Works Department. WORKLOAD ACTUALME ggiESTIMATEDER SRPROVJEOTEPMESTIMATED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 193 99?.236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100 DEPARTMENT DESCRIPTION: Responsible for hauling dirt, gravel, and asphalt to job sites, as well as mining, crushing, and screening of gravel in county-owned quarries. A TUA BUDt t d QUIIMSTERECOMMEND t SOURC B tAS ` ` CURRE— ' , 61:0731i Militarantg Personnel Services $ 545,304 $ 548,282 $ 548,282 $ 548,282 Supplies 11,120 3,600 8,000 8,000 Purchased Services 868,707 953,665 2,425,015 2,425,015 Fixed Charges _ 0 2,000 2,000 2,000 Contra Expense -594 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,424,537 $ 1,507,547 $ 2,983,297 $ 2,983,297 Revenue _ 0 0 0 0 Net County Cost $ 1,424,537 $ 1,507,547 $ 2,983,297 $ 2,983,297 Budget Positions 14 14 14 14 SUMMARY OF CHANGES: Other Operating Supplies increased by $4,400 based on actual usage for 1997 and 1998. Repairand Maintenance of Buildingswas eliminated and monies($500) were transferred to Administration because all divisions are centrally located at the new Public Works Service Center. Contract Payments was added to cover the costs of contract trucking in the future. The amount for the year 2000 is$1,471,850. This is an increase of$170,000 over the current year. Contract Trucking was previously funded from the Other Public Works budget. OBJECTIVES: 1) Gravel and maintain good, sound roads for the general public and upgrade roads for gravel; and 2) Haul all asphalt for overlay, major patch work, and clearing roads of snow in the winter. 194 99?23c TRUCKING (CONTINUED) 2000-32100 • ACTIN;IlAL S 'Ia AtiD PROJECTED Asphalt- Tons 115,778 75,000 75,000 Tons of Material Hauled 650,000 660,000 660,000 Miles of Roads Graveled 487.5 400 to 450 400 to 450 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 195 992236 Hello