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Home My WebLink About990047.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JANUARY 6, 1999 TAPE #99-01 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, January 6, 1999, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Dale K. Hall, Chair Commissioner Barbara J. Kirkmeyer, Pro-Tem Commissioner George E. Baxter Commissioner M. J. Geile Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of January 4, 1999, as printed. Commissioner Vaad seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Baxter moved to approve the consent agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Vaad stated the Fair Board has adopted the rules for this year's fair and they will be available to the public in February 1999. PUBLIC INPUT: There was no public input. • 990047 BC001616 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $510,462.95 Commissioner Kirkmeyer moved to approve the warrants as presented by Mr. Warden. Commissioner Baxter seconded the motion, which carried unanimously. BIDS: PRESENT BIDS: Pat Persichino, Director of General Services, stated there are no new bids to present. APPROVE WIRING (HEALTH BUILDING) BID - PHONE SERVICES DEPARTMENT: Mr. Persichino recommended approval of option #2, from H & H Data Services in the amount of$37,534.82. He explained option #1 from H & H Data Services, which was the low bid, did not meet the specifications. In response to Commissioner Kirkmeyer, Mr. Persichino stated this bid is being presented for emergency approval due to the progress of the building and the necessity for wiring to be completed prior to completing the walls. Responding to Commissioner Geile, Mr. Persichino stated the Health Building project is on budget and should be ready for occupation in May. Commissioner Kirkmeyer moved to approve said bid on an emergency basis. Seconded by Commissioner Baxter, the motion carried unanimously. BUSINESS: NEW: CONSIDER AGREEMENT FOR TRANSPORTATION FUNDING AND AUTHORIZE CHAIR TO SIGN - COLORADO ASSOCIATION OF TRANSIT AGENCIES: Walt Speckman, Director of Human Services, stated this agreement will secure $142,400.00 for the transportation program, and the County will be responsible for$474.00. Commissioner Baxter moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER GRANT AWARD FOR 1998 LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mr. Warden stated the Sheriffs Office applied for this grant and it has been included in their budget. Commissioner Kirkmeyer moved to approve said grant award and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF PORTION OF WELD COUNTY ROAD 14 - LILLIAN VEENENDAAL: Frank Hempen, Jr., Director of Public Works, this license agreement will allow Lillian Veenendaal to use and maintain the public right-of-way on the indicated portion Weld County Road 14. Mr. Barker explained these license agreements give the resident the ability to upgrade public right-of-way; however, the resident is responsible for maintenance and must provide indemnity to Weld County in the case of negligent maintenance. He further stated the agreements do not grant exclusive use and the road will remain open to the public. In response to Commissioner Vaad, Mr. Barker stated collateral is not required and explained the other terms of the agreement for the record. Commissioner Baxter moved Minutes, January 6, 1999 990047 Page 2 BC0016 to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF PORTION OF WELD COUNTY ROAD 102 -JOE AND DEBBIE ESSERT: Mr. Hempen clarified the agreement with Joe and Debbie Essert is for a portion of Weld County Road 102 east of Weld County Road 13, and stated this agreement is similar to the previously discussed matter. In response to Commissioner Kirkmeyer, Mr. Hempen stated license agreements provide the public with the opportunity to upgrade a public right-of-way and use them as a driveway to reach a landlocked parcel of property, without bringing the right-of-way to County standards. Commissioner Hall commented these agreements protect the County and provide a formal way of tracking the various portions of right-of-way which are being used, but are not upgraded to County Standards. Commissioner Vaad moved to approve said agreement with a correction to reflect the portion of Weld County Road 102 is located east of Weld County Road 13. Seconded by Commissioner Baxter, the motion carried unanimously. CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF PORTION OF WELD COUNTY ROAD 17 - DUANE ARANCI: Commissioner Baxter moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF PORTION OF WELD COUNTY ROAD 88 - MARLENE ARANCI: This matter was approved with the previous item of business. CONSIDER AMENDED ROAD MAINTENANCE AND IMPROVEMENTS AGREEMENT AND AUTHORIZE CHAIR TO SIGN -COULSON EXCAVATING COMPANY, INC.: Mr. Hempen stated this is an amendment to the Road Maintenance Agreement Weld County had with Al Challenger. He explained Coulson Excavating Company, Inc., % Richard Coulson, now owns Challenger Gravel Pit and this amendment clarifies who is responsible for maintenance of the haul route. In response to Commissioner Geile, Mr. Barker stated this agreement is required as a Condition of Approval for Amended Special Review Permit (USR) #672. Responding to Commissioner Vaad, Mr. Hempen stated paragraph #7 ensures the construction meets the adopted Weld County Standards. Commissioner Kirkmeyer commented the agreement should be amended to associate the Road Maintenance Agreement with the USR rather than the current operator. Following discussion, Commissioner Kirkmeyer moved to approve said agreement with the deletion of the word "Coulson" from paragraph #8. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON WELD COUNTY ROAD 34.5 BETWEEN WELD COUNTY ROAD 5 AND TOWN OF MEAD TOWN LIMITS: Mr. Hempen stated he has received a dust complaint from the Weld County Health Department, and a recent traffic count indicates the average daily count is more than 470 vehicles per day. He explained State health regulations require that dust abatement measures be taken on roads Minutes, January 6, 1999 990047 Page 3 BC0016 which have a traffic count more than 200 vehicles per day; however, the Public Works Department is scheduled to pave that portion of Weld County Road 34.5 in April or May. As an interim abatement measure, Mr. Hempen recommended reducing the speed limit from 55 miles per hour to 35 miles per hour until the paving project is completed. Chair Hall expressed concern with reducing the speed for no other reason than dust abatement. In response to Commissioner Kirkmeyer, Mr. Hempen stated there are fines for not following the State health regulations. Commissioner Kirkmeyer suggested sending a letter to the Health Department explaining the County has an abatement plan for paving that portion of Weld County Road 34.5 which will be implemented in April or May. Commissioner Vaad moved to table this matter until Mr. Hempen has the opportunity to meet with the Town of Mead and discuss possible solutions until the paving project is complete. Commissioner Baxter seconded the motion. Following discussion, Chair Hall explained the meeting with the Town of Mead is not a public meeting and suggested replying to the complainant and the Health Department to notify them of the abatement plan which will be implemented this spring. Commissioner Glenn Vaad retracted his motion, and Commissioner Baxter agreed. Commissioner Kirkmeyer moved to refer this item back to the Public Works Department with instruction to notify the complainant and Health Department. Seconded by Commissioner Vaad,the motion carried unanimously. CONSIDER RESOLUTION RE: DECLARE CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE SALE OF SAME TO LEE'S SALES AND SERVICE: Commissioner Baxter moved to approve said resolution. Seconded by Commissioner Geile, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:40 a.m. BOARD OF COUNTY COMMISSIONERS c. y CVI�ELD CO C LO DO ATTEST: I , , � ; Dale K. Hall, Chair Weld County Clerk to th tit r Q) Uv EXCUSED DATE OF APPROVAL BY. C� ` ��t" Barbara J. Kirkmeyer, Pro- m • Deputy Clerk to the Boar r eorge . axter M. Geile / Glenn Vaal--_ Minutes, January 6, 1999 990047 Page 4 BC0016 Hello