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Home My WebLink About981826.tiff RESOLUTION RE: APPROVE REVISIONS TO BYLAWS OF FAMILIES, YOUTH AND CHILDREN COMMISSION (FYC)AND APPOINT MEMBERS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Bylaws of the Families, Youth and Children Commission (FYC) were approved by the Board by Resolution #980802 on May 11, 1998, and amended by Resolution #981668 on September 9, 1998, and WHEREAS, after review and upon the recommendation of the FYC and the Weld County Department of Social Services, the Board deems it advisable to revise the FYC Bylaws to delete the local foundation representative position (Article III.A.(16)), and add the position of"kinship care person or adoptive parent" (Article III.A.(16)) as members to the FYC, and WHEREAS, the Board also deems it advisable to appoint Jacqueline Martinez to membership on the FYC, in the position of foster parent with her term to expire December 31, 1999, and WHEREAS, the Board also deems it advisable to appoint Brian Lessman to membership on the FYC, in the position of occupational training or employment programs with his term to expire December 31, 2000, and WHEREAS, the Board also deems it advisable to appoint Theodore Palmisano to membership on the FYC, in the position of kinship care and/or adoptive parent with his term to expire December 31, 2000. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the FYC Bylaws be, and hereby are, revised to delete the local foundation representative position (Article III.A.(16)), and add the position of"kinship care person abd/or adoptive parent" (Article III.A.(16)) as members to the FYC. BE IT FURTHER RESOLVED by the Board that Jacqueline Martinez be, and hereby is, appointed to membership on the FYC, with her term to expire December 31, 1999. BE IT FURTHER RESOLVED by the Board that, Brian Lessman and Theodore Palmisano, be, and hereby are, appointed to membership on the FYC, with their terms to expire December31, 2000. 981826 ec.. S VS SS0002 RE: REVISE FYC BYLAWS AND APPOINT MEMBERS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of October, A.D., 1998. BOARD OF COUNTY COMMISSIONERS W D COUNTY, COLORADO ATTEST: %id/ ,t fir, j ��-.7.-�o� corrfr t/ % Constance L. Harbert, Chair Weld County Clerk t. th_ ��SUe. �p/ ce it '04.►► W. H. Web ter, Pro-Ter BY: a-. ' .. ask,, ,Pu.,, Deputy Clerk to thY eorge E. axter AP ED AS ORM: . a my tt me Barbara J. Kirkmeyer 981826 SS0002 BYLAWS WELD COUNTY FAMILIES, YOUTH AND CHILDREN (FYC) COMMISSION Article I - Name of Commission The Commission shall be called the "Weld County Families, Youth and Children Commission" (hereinafter referred to as "the FYC"). Article II - Functions of the FYC The functions and duties of the F'YC are to: • Function as the "placement alternatives commission" for Weld County, as referred to in C.R.S. § 19-1-116 (2)(a), and prepare the plans required by C.R.S. § 19-1-116 (2)(b). • Review and advise the Board of County Commissioners of Weld County regarding the following: 1) The local plan for Expedited Permanency Planning between Weld County and the 19th Judicial District. 2) Weld County's compliance with the Child Welfare Settlement Agreement between the Colorado Department of Human Services and the Colorado Lawyers Committee. 3) Weld County's compliance with the out-of-home placement allocations and associated requirements of C.R.S. §§ 26-5-101, et. seq. 4) Weld County's Family Preservation Program with Core Services and Family Support Program. 5) The effectiveness of programs within Weld County which are designed to prevent or reduce placement. • Function as the"family preservation commission" for Weld County, as referred to in C.R.S. § 26-5.5-106 (1), and comply with the review and reporting requirements of C.R.S. § 26-5.5-106 (2). Page 1 of 5 Pages 981826 Article III - Membership of FYC A. Membership-The FYC shall consist of sixteen(16)members. The membership shall include: (1) A physician or licensed health professional. (2) An attorney. (3) A representative of a local law enforcement agency. (4) A representative of the probation department. (5) A representative of the Juvenile Court or District Court of the 19th Judicial District.. (6) A representative from a local mental health clinic. (7) A representative of a local school district specializing in special education. (8) A foster parent. (9) A representative specializing in occupational training or employment programs. (10) A representative of a local substance abuse program. (11) A representative from the "SB-94 Committee" for Weld County. (12) A representative from the"Child Protection Team" for Weld County. (13) An accountant from the lay community. (14) A parent from the lay community. (15) A clinic nurse from the lay community. (16) A kinship care person or adoptive parent. No members may be employed by or otherwise associated with a provider of out-of-home placement services. B. Appointment of Members - The members of the FYC shall be appointed by the Board of County Commissioners of Weld County, according to the following procedure: (1) Persons interested in serving on the FYC shall submit an application which will provide biographical information. Page 2 of 5 Pages /,.f / (2) A Nominating Committee, consisting of the FYC Executive Committee members and the Board of County Commissioners' Coordinator for the Weld County Department of Social Services, shall review each application and establish a list of nominee(s) for vacancies and reappointments for consideration by the FYC. (3) The FYC shall review and consider the list for recommendation to the Board of County Commissioners. (4) The Board of County Commissioners shall review the list of nominee(s) and may interview such nominee(s) according to the Board's desires. The Board, in its sole discretion,may appoint members to fill vacancies or reappoint members for additional terms. (5) The Board of County Commissioners may designate on an annual basis such community advisors as the Board deems necessary in order to benefit the FYC Standing Committees of Program Effectiveness and Outcomes, Family Support, and Collaboration and Innovation. Such community advisors shall be representative of the community and have demonstrable personal or professional knowledge of the area of their designation. Community advisors shall not vote on matters which come before the Standing Committees for determination. C. Terms of Members - Regular membership terms of the FYC shall be for three (3) years. No member may serve for more than two (2) consecutive terms. New FYC members may be assigned first terms of less than three (3) years to assure appropriate staggering of members' terms. D. PAC Membership on Date of Approval of Bylaws - Members of the former Weld County Placement Alternatives Commission ("PAC") as of the date of the approval of these Bylaws shall automatically become members of the FYC for the length of their current terms on the PAC and shall be subject to the two(2)term limit set forth in Section III., C., above. Members of the former PAC, who are considered to be "Providers," as that term is defined in Section III., A., above, shall not be eligible for a second term once their current term has ended. Article IV - Officers A. The FYC shall elect from its own members a Chair and Vice-Chair. Term of office shall be for one year. B. In the absence of the Chair, the Vice-Chair will act in that capacity. C. In the absence of the Chair and the Vice-Chair,a temporary Chair will be selected by the FYC. D. A secretary shall be appointed by the FYC Chair. Page 3 of 5 Pages '7i C'4( Article V -Nomination and Election of Officers The nomination and election of annual officers shall be held during the first regular meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and elections shall be written ballot unless there is no contest for the office. Article VI - Meetings A. Regular meetings of the FYC will be conducted quarterly on days agreeable to the membership, provided there is business to conduct. B. Written notice of all regular meetings shall be mailed to each member at least seven(7) days prior to each regular meeting date. C. Special meetings may be called when deemed necessary by the Chair. D. A quorum shall consist of not less than nine (9) members of the FYC. A quorum shall be necessary at any meeting in order to conduct business. E. The concurring vote of a majority of those present shall be required to pass any motion made. F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. Article VII - Duties of Chair It shall be the responsibility of the Chair to call all special meetings, preside at all meetings, and carry out general Chair responsibilities. Article VIII - Duties of Vice-Chair It shall be the responsibility of the Vice-Chair to assume the duties of the Chair in his absence. Also, he shall perform other duties assigned by the Chair. Article IX - Duties of Secretary It shall be the responsibility of the secretary to send members notices of all meetings of the FYC and to keep minutes, or to arrange for the keeping of minutes, of all meetings. Page 4 of 5 Pages Article X - Standing Committees There shall exist at least five (5) standing committees of the FYC, including the Executive, Nominating,Program Effectiveness and Outcomes,Family Support,and Collaboration and Innovation Committees. The Nominations Committee shall have the membership, duties and responsibilities listed in Section III.,B., (2),above. The remaining Committees shall have the membership, duties and responsibilities which are listed on the attached Exhibits "A-D." The Chair of the FYC may appoint such other committees as are deemed necessary. Article XI - Amendment of Bylaws These Bylaws may be amended according to the following procedure: 1. The proposed amendments to the Bylaws may be presented at any meeting of the FYC at which a quorum is present, provided seven (7) days notice has been given to each member. 2. For passage, such proposed amendments must receive the vote of the majority of the entire membership of the FYC. Article XII - Disputes Disputes between Social Services and the FYC shall be resolved as expeditiously as possible either by concurrence between the two entities or by intervention by the Board of County Commissioners. Article XIII - Confidentiality Members of the FYC may, by virtue of such membership, inspect or be privy to records and other materials containing personally identifying information maintained by the Weld County Department Social Services. Members shall protect the confidentiality of such records and other materials. Except as provided by law, no information in possession of a member of the FYC about any individual client shall be disclosed in a form including identifying information. M\WPFILES\BYLAWS\BYLFYC BTB Page 5 of 5 Pages RESOLUTION RE: APPROVE REVISIONS TO BYLAWS OF FAMILIES, YOUTH AND CHILDREN COMMISSION (FYC) AND APPOINT MEMBERS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Bylaws of the Families, Youth and Children Commission (FYC) were approved by the Board by resolution on , and amended by resolution on May 11, 1998, and revised by the Board by resolution on September 9, 1998, and WHEREAS, after review and upon the recommendation of the FYC and the Weld County Department of Social Services, the Board deems it advisable to revise the FYC Bylaws to delete the local foundation representative position (Article III.A.(16)), and add the position of "kinship care person or adoptive parent" (Article III.A.(16)) as members to the FYC, and WHEREAS, the Board also deems it advisable to appoint Jacqueline Martinez, Brian Lessman, and Theodore Palmisano to membership on the FYC, in the positions of foster parent, occupational training or employment programs, and kinship care and/or adoptive parent. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the FYC Bylaws be, and hereby are, revised to delete the local foundation representative position (Article III.A.(16)), and add the position of"kinship care person or adoptive parent" (Article III.A.(16)) as members to the FYC. BE IT FURTHER RESOLVED by the Board that Jacqueline Martinez, Brian Lessman, and Theodore Palmisano be, and hereby are, appointed to membership on the FYC, in the positions of foster parent, occupational training or employment programs, and kinship care and/or adoptive parent. ()Si i.; RE: REVISE FYC BYLAWS AND APPOINT MEMBERS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of October, A.D., 1998. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Constance L. Harbert, Chair Weld County Clerk to the Board W. H. Webster, Pro-Tem BY: Deputy Clerk to the Board George E. Baxter APPROVED AS TO FORM: Dale K. Hall County Attorney Barbara J. Kirkmeyer Article III - Membership of FYC A. Membership-The FYC shall consist of sixteen(16)members. The membership shall include: (1) A physician or licensed health professional. (2) An attorney. (3) A representative of a local law enforcement agency. (4) A representative of the probation department. (5) A representative of the Juvenile Court or District Court of the 19th Judicial District.. (6) A representative from a local mental health clinic. (7) A representative of a local school district specializing in special education. (8) A foster parent. (9) A representative specializing in occupational training or employment programs. (10) A representative of a local substance abuse program. (11) A representative from the "SB-94 Committee" for Weld County. (12) A representative from the "Child Protection Team" for Weld County. (13) An accountant from the lay community. (14) A parent from the lay community. (15) A clinic nurse from the lay community. (16) A kinship care person or adoptive parent i„Y,.,,,,tativc f,ea, a local fouitlau.s. No members may be employed by or otherwise associated with a provider of out-of-home placement services. B. Appointment of Members - The members of the FYC shall be appointed by the Board of County Commissioners of Weld County, according to the following procedure: (1) Persons interested in serving on the FYC shall submit an application which will provide biographical information. Page 2 of 5 Pages 1 , ' iri, rct e •ttt _ MEMORANDUM ' TO: Bruce Barker CCounty Attorney FROM: Vicky Sprague COLORADO Office of the Board DATE: September 24, 1998 SUBJECT: Families, Youth, and Children Commission Per the attached correspondence, please prepare a resolution to accomplish the following: The board approved revising the bylaws as follows: I) Kinship care or adoption parent position added 2) Local foundation position deleted. The board also approved the following three appointments: 1) Jacqueline Martinez, foster parent 2) Brian Lessman, occupational training or employment programs 3) Theodore Palmisano, kinship care and/or adoption In determining expiration dates for the three new members, I realized an error in previous appointments. Members appointed 06-17-98 were given staggered terms that expire 12-31-99, 12- 31-2000, and 12-31-2001. We really should not have assigned any terms expiring in 2001 as those terms are three years plus six months. I apologize for not catching that at the time. Do we need to correct it? Our decision will affect the terms we assign these three new members. Please advise. Cr :- 1 - F BAXTER HALL i HARBERT i, DEPARTMENT OF SOCIAL SERVICES KIRKMEYER P.O. BOX A GREELEY, COLORADO 80632 Administration and Public Assistance (970) 352-1551 WEBSTER Child Support(970) 352-6933 Protective and Youth Services (970) 352-1923 rvlr.lvan ANDUM Food Stamps (970) 356-3850 COLORADO Fax (970) 353-5215 TO: Board of Weld County Commissioners Date: September 18, 1998 FR: Judy A. Griego, Director, Social Services./. 1, et i �u RE: Families, Youth, and Children (FYC) Con/nission Recommendations Concerning FYC Commission Candidates to Fill Vacancies and Propose a Bylaw Revision The purpose of this Memorandum is to outline recommendations proposed by the FYC Commission to the Board of Weld County Commissioners for approval. The FYC Commission approved these recommendations at its General Membership Meeting of September 18, 1998. FYC Vacancies and Recommendations for Members: The FYC Commission Bylaws outline that the membership of the FYC Commission will consist of sixteen (16) members, not employed by or otherwise associated with a provider of the Weld County Department of Social Services. There are currently seven (7) vacancies within the FYC Commission. The list below outlines those vacancies and recommends two candidates for FYC membership. Each candidate being proposed has a biographical information sheet attached to this report. These candidate recommendations are being forwarded to the Board of Weld County Commissioners for approval and appointment. FYC Membership: Candidate: A. A foster parent Jacqueline M. Martinez B. A representative specializing Brian L. Lessman in occupational training or employment programs (Representative of the Regional Workforce Board) C. A representative of the probation Unknown, awaiting decision from Probation department 1 of2 MEMORANDUM Board of Weld County Commissioners September 18, 1998 D. A representative from a local Unknown, meeting with LTNC Candidate mental health clinic E. A clinic nurse from the lay Unknown, in recruitment process community F. A representative from a local Unknown, in recruitment process foundation. G. A representative of a local Unknown, in recruitment process substance abuse program II. Request for FYC Bylaw Revision Concerning FYC Membership Representation: As the FYC Commission reviewed its program of work, the FYC Commission feels that the inclusion of another parent who represents kinship care and/or adoption would be beneficial to the Commission. In our original meeting with the Board of County Commissioners, the Board expressed their preference of having the FYC membership limited to sixteen. In reviewing the representative areas of the FYC,the FYC Commission feels that a"representative from a local foundation" may be less of a priority. Recommendation: That a"a kinship care or adoption parent" be included as part of the sixteen membership list of the FYC Commission and that a"representative from a local foundation"be deleted from the membership list. Recommendation: If the above recommendation is approved by the Board of County Commissioners,that Mr. Theodore Palmisano whose biographical information sheet is included in this packet be approved by the Board of County Commissioners for FYC Commission appointment. If you have any questions,please telephone me at extension 6510. cc: Bruce Barker, Weld County Attorney Vicky Sprague, Office of the Commisioners Adm\fycvac.jag 2 of 2 Hello