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Home My WebLink About952244.tiff RESOLUTION RE: APPROVE 1996 VALE GRANT APPLICATION FOR VICTIM ASSISTANCE PROGRAM AND AUTHORIZE CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a 1996 Vale Grant Application between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Victim Assistance Program, and the Victim's Assistance and Law Enforcement Board, commencing January 1, 1996, and ending December 31, 1996, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1996 Vale Grant Application between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Victim Assistance Program, and the Victim's Assistance and Law Enforcement Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25th day of October, A.D., 1995. BOARD OF COUNTY COMMISSIONERS 1 r D COUNTY, COL RADO � �c ,� ' t =,," " Dal K. Hall, Chairman • .. , UWeld itud3y Clerk to the Board a ` ' ' 0 arbara J. Kirkmeye , P T gad t/ '.A'` Aka i V_I)A.LQ A- , , 7 Deputy Clerk tOhe Board L/` `yl ` ' ✓ d George E Baxter q AP ED AS TO FOR ' 7Q7. F,-, j;:e.> J i ` tteteu-r-rt Constance L. Harbert C nt Attorney W. H. Webster 952244 DA0012 Or : Di-? lr ' LD COL ITI 1995 ET 23 Ri I: 35 CLERK TO THE BC -1D TO: Weld County Board of Commissioners FROM: Nancy I. Haffner y District Attorney's Offfi, G(J(J DATE: October 23, 1995 SUBJECT: 1996 VALE Grant for Victim Assistance Program Attached please find one original copy of the 1996 VALE Grant for the Victim Assistance Program funding. Please note that the VALE Board requires the original copy of the grant to be delivered to them. I have enclosed one copy for your review at the Board Meeting on October 25, 1995 and for your files. I will be present at the Board of Commissioner's meeting on Wednesday, October 25, 1995 to make a brief presentation on the funding needs. I will be happy to answer any questions you may have at that time. Attachments (2) /' L ULL a , r - ghat_ s52a44 CI K T� District Attorneys Office o „� �� Nineteenth Judicial District • A.M. Dominguez, Jr. - District Attorney K P QThomas uammen - Assistant District Attorney ✓UD\G CONTRACT CONTRACT between Victim Assistance and Law Enforcement Board("Donor")and Office of the District Attorney ("Recipient"), P. O. Box 1167, Greeley, Colorado 80632, for the funding of Victim-Witness Program, referred to in the grant. The parties in consideration of the mutual promises contained herein agree as follows: 1. The Recipient hereby contracts to perform the services outlined in your grant application form, as submitted to the V.A.L.E. Board and incorporated herein by reference. 2. The parties acknowledge that the grant contemplated herein is made pursuant to Colorado law and Recipient specifically agrees to use the grant for the purposes specified in C.R.S., 1973, S24-4.2-105, as amended. In addition, Recipient agrees to submit to Donor quarterly reports on "VALE Quarterly Report Form- 19th Judicial District." Quarterly reports are due not more than fifteen (15) days after the end of each successive three month period of the grant term. Failure to submit quarterly reports may result in withholding of funds. 3. This grant commences on January 1, 1996, and terminates on December 31, 1996. 4. Donor hereby grants to Recipient the sum of$46,277 of which an initial sum of $11,569.25 will be paid to Recipient on or about January 15, 1996. The projected disbursement of the balance will be as follows: $11,569.25 on or about April 15, 1996 $11,569.25 on or about July 15, 1996 $11,569.25 on or about October 15, 1996. 5. The grant may be terminated by the Donor if: a) the Recipient does not submit the required quarterly reports, or if the reports or other information does not show adequate achievement of the grant purpose as stated on the application form and pursuant to C.R.S., 1973 S24-4.1-105, as amended; and b) the Donor has insufficient funds to continue the grant; Before termination for inadequate achievement,the Recipient shall have an opportunity to meet with the VALE Board. The grant may be terminated by the Recipient at any time. Post Office Box 1167• 915 Tenth Street•Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023 c")1,, CONTRACT Page 2 6. At the end of the Contract term, or upon Contract termination, all unspent funds shall be returned to the Donor. 7. The Contract termination date may be extended by written mutual agreement of both parties. The services to be provided may also be modified by written mutual agreement of both parties. 8. Persons identified to withdraw funds, please list full name, date of birth, and tax identification number. The signatories certify that we have read the Contract and are fully cognizant of our duties and responsibilities for this Grant project. Project Directorey c � � �_� Date /6/2 4 ; D `> qS Apn�c�lSpfficial: Date / ,� � / + - E{ Dale K. Hall, Chairman •i • .eld County Board of Cortimissioners Financial Officer: , �. / / (,v/(l�'A Date /o/2Sti onald . arden VALE Board Chair: Date rt-n.y,, ;. "cps Victim's Assistance & . • 'k •'• Law Enforcement Board } 4.9 *. Nineteenth Judicial District 8 7 ...•••" 6.. •-•............. GRANT APPLICATION FORM GRANT CYCLE: JANUARY 1, 1996 TO DECEMBER 31, 1996' 1 . PLEASE SUBMIT EIGHT (8) COPIES OF THE APPLICATION AND ATTACHMENTS. 2 . PLEASE ADDRESS ALL QUESTIONS LISTED BELOW AND LIMIT THE NARRATIVE PORTION TO 6 PAGES. ALL INFORMATION PROVIDED IN THIS APPLICATION WILL BE TREATED WITH TOTAL CONFIDENTIALITY BY THE V.A.L.E. BOARD. I . Project Title VICTIM WITNESS PROGRAM II . Lead Agency/Organization Office of the District Attorney Contact Person Nancy I. Haffner Phone 356-4010 Address P. 0. Box 1167 (915 10th St.) Greeley, CO 80632 III . Amount Requested $46,277 (VALE Grant Funds) + $14,719 VALE/CVC Accruals $45,717 (VALE and Vic Comp Collections) IV. Non-profit Status X* Yes No In Process *Governmental SECTION A: SUMMARY 1 . Please submit a one-page summary of the proposed project and budget. SECTION B: PROJECT CONCEPT/DESIGN 2 . Identify and describe the project' s goals and objectives. 3 . What is the overall problem your goals and objectives are addressing? 4 . What is your timetable for accomplishing your objectives? 5 . How do you plan to accomplish your objectives? 6 . what problems do you anticipate in implementing your program' s goals and objectives, if any? 7 . How do your program' s goals address the victim service needs outlined in the V.A.L.E. statute? Post Office Box 1167•915 Tenth Street•Greeley,CO 80632•(970)356-4010•FAX(970)352-8023 S522 i } SECTION C: SERVICE INFORMATION 8 . Define the population and geographic area targeted for service through this project . 9 . How many people are in need of these services? How many people are presently being served? How many people will be served by the project during its operation? 10 . Define the management plan for the project . (Specifically who will be responsible/accountable for the administration of the project . ) 11 . Are there community agencies currently providing • like services in the targeted population? 12 . Specify how this project will diminish or eliminate duplication of services . 13 . What cost savings will the public experience as a result of this project? SECTION D: EFFICIENCY 14 . How will you evaluate that this project has met its stated goals and objectives? SECTION E: BUDGET 15 . How will future funding needs be met? 16 . Use attached budget page . 17 . Budget Narrative: Explain and justify the project budget and relate the item budgeted to project activities. SECTION F: ATTACHMENTS 18 . Please include a copy of your agency' s current fiscal year budget, including a list of funding sources . 19 . If a not-for-profit, please attach a list of your agency' s Board of Directors . 9Ja.*rr i r n2 l9 , -1- SECTION A: SUMMARY The Nineteenth Judicial District' s VALE Board continues to be a critical source of funding for the Victim-Witness Program. In the next year the Office of the District Attorney is requesting $46 , 277 in financial support from the VALE Board in order to fund a portion of the Victim-Witness Program through a VALE Grant . As in the past years, VALE funds will be used primarily to support direct services to crime victims . Travel and training expenses will be requested to the VALE Board as needed from VALE Funds or VALE Administrative Funds for program' s staff and for VALE and Victim Compensation Board members (not to exceed $3 , 000 as in previous year' s grant) . A continued request for $4 , 139 from VALE Accrued Administrative Funds is being requested to support the Victim-Witness Office Technician II (receptionist) full-time status which became Effective January 1, 1995 . This upgrade covers the receptionist position for the two (2) hours at the end of the day (3 : 00 pm to 5 : 00 pm) , which previously, was not covered. This position also assists the Coordinator of the VALE and Crime Victim Compensation Board and is also responsible for entering of data for the Crime Victim Compensation Software Program. Previously, during the last two hours of the day when there was no coverage on the front desk, the VRA Technician left her work to cover for the receptionist . This presented a serious problem related to the VRA notification time constraints. The VRA notification requirements are far more time-consuming than anticipated and requires detailed scrutiny of each notification. It is a must to cross-train the two Office Technician II positions in order to cover the VRA responsibilities when the VRA Technician is gone (vacation or illness) . Constitutional requirements must be carried out and arranged for through the Victim-Witness Office on a daily basis which places an added burden of responsibility on this receptionist position. Because this position assists Gary Rathke with Crime Victim Compensation and VALE Program responsibilities, it is critical to maintain the stabilization and consistency needed in this very demanding and detail-oriented position. NEW POSITION BEING REQUESTED FOR 1996 : The Victim Witness Program would like to request funds from the CVC/VALE Accrued Administrative Funds for a new half-time Community Services Technician I position (20 hours per week) . The amount being requested to fund this position is $10, 580 . This position would become effective January 1, 1996 . If the VALE Board approves the funding, we would advertise the position with the Weld -2- County Personnel Office (bulletin board) and the Weld County Jobline . Interviews would be held and the position would begin January 1, 1996 . • JOB RESPONSIBILITIES : The Community Services Technician I position would work 20 hours per week. Attached is a Job Description provided from the Weld County Personnel Office (ATTACHMENT A) . Additional job responsibilities in the Victim Witness Office will include the following: (1) REQUIRED KNOWLEDGE, SKILLS AND ABILITIES : Ability to work effectively and maintain positive working relationships with all staff members in the District Attorney' s Office, clients, the Courts, and public agencies . Some knowledge of locations of all cities, towns and municipalities within Weld County and Colorado. Ability to relate to, communicate with, assess, and place clients according to program guidelines . Ability to communicate effectively both orally and in writing. Ability to type/enter computer data with accuracy. Ability to perform receptionist and clerical work for Victim Witness Program. (2) EDUCATION: High School graduate . Bachelor' s Degree preferred with emphasis in sociology, psychology, criminal justice or related area appropriate to this position. (3) EXPERIENCE : One year experience in office setting, clerical or other public contact as required by this position; OR any equivalent combination of education of experience . (4) ADDITIONAL DUTIES IN VICTIM WITNESS OFFICE : Consistent staffing of CAP Waiting Room in Court House; maintenance of CAP Waiting Room; weekly compilation of witness lists for pending County Court jury trials; witness support, education for specified County Court trials; witness support, education for specified District Court trials; witness coordination for specified County Court trials; call off of witnesses no longer needed for jury trials in County Court and District Court . FUNDING FOR NEW COMMUNITY SERVICES TECHNICIAN I POSITION: As this will be a new position within the Victim Witness Program, I am requesting that the salary/benefits be taken from the Accrued Administrative Funds for 1996 . The position is half-time (20 hours per week) at an hourly rate of $8 . 67/hour. The position is Grade 16 within the Weld County Personnel job classification system. Benefit package will include 7 . 65 percent which includes Social Security and Medicare . Should the employee choose the health insurance package, a cost of $72 . 81/month will be needed to cover county costs . Total funding for 1996 for this new position is $10, 580 . 04 (SEE ATTACHMENT B FOR BREAKDOWN OF COSTS) . NOTE : 1996 funding for this position is being requested from the Accrued Administrative Funds . Thus, this funding request will "spend down" the accrued funds and not take additional grant funds from other agency requests for 1996 . However, depending on the Accrued Funds balance at the end of 1996 , 1997 funds may be requested from the VALE Grant funds . 5 22`4, -3- The Victim-Witness Program is the only -program in Weld County to offer specialized comprehensive services to -all victims of crime with all of the following services and more : * Crisis intervention * Criminal Justice System advocacy and liaison * Support and counseling * County-wide outreach -* Information and referral * Individual and community criminal justice education * Victim impact statement and restitution assistance * Victim Compensation * Information, education, and notification services related to the Victim' s Rights Amendment, passed on the November 3rd, 1992 ballot . * Courtroom Assistance Program (CAP) The Victim-Witness Program has continued to grow significantly in every aspect . The Weld County Board of Commissioners approved one full-time office technician to assume responsibilities, as of January 1, 1-994 , for the Victim Rights Amendment impact on the Victim-Witness Program. This position works primarily with the notification responsibilities and the increased Victim Compensation clerical demands. The added workload due to the growth of this program has been managed exceptionally well through the extraordinary commitment of the Program' s staff, volunteers, and student interns . The Colorado Constitutional Amendment for Victims Rights, designated Amendment A on the 1992 general ballot, passed on November 3rd, 1992 . This amendment requires that victims of violent crime be notified at each critical stage of the criminal justice process . The Victim-Witness Program continues to provide these services . The Victim-Witness Program has worked consistently to provide a comprehensive service to victims of crime with limited staff and resources . However, the passage of this amendment is greatly impacting this Program in terms of increased client contacts . In addition to the client contacts, the Program is experiencing an -extremely large and unprecedented increase in paperwork and phone calls that is involved in the mandatory notification and response to victims of crime in the Nineteenth Judicial District . r;r: e -4- When taking into consideration that County Court alone deals with approximately 12, 000 cases per year and District Court deals with approximately 900-1, 000 cases filed in court per year (NOTE: these numbers have doubled since 1995) -- (understanding that those cases involving victims, may include multiple victims) and another 400 cases will be reviewed for filing during 1996, the Victim-Witness Program is experiencing a significantly increased workload. We are finding that the notification process is far more complex than originally anticipated. Each step in the notification process must be scrutinized for problems and special circumstances, making the time involved for each case extremely time-consuming. In addition, the Victim-Witness Program is finding that many people are seeking information and notification from this Program who do not meet the statute criteria for Victim' s Rights. These people need information and education related to the amendment, bringing the number of possible contacts (traffic and phone calls) to this Program even higher. It is also important to mention that increased demands from victims with higher expectations from the criminal justice system will also impact the Victim-Witness Program. In 1996, if the Board funds at the level requested, the Victim- Witness Program will use the VALE grant in the following manner: * As in past years, the VALE grant, $46, 277 will be used to pay a portion of the salaries for Community Service Counselors : Gary Rathke (Coordinator of the VALE and Victim Compensation Boards) , Travis Niehaus (Domestic Violence Coordinator and Courtroom Assistant Program Coordinator) , and Estrella Gonzalez (Office Technician II -Receptionist) . In accordance with County Personnel policies, the above amounts include a 75% portion to pay cost-of-living and benefits for the above named staff positions . * We are requesting to continue the amount of $4, 139 from VALE Accrued Administrative Funds supplemental funding for the Office Technician -II, Estrella Gonzalez, due to the increased workload in direct services and the Victim Compensation Program. Estrella is an extremely competent staff member in the Victim-Witness Office . -* We are requesting funds in the amount of $10, 580 from the Accrued Administrative Funds supplemental funding for the new position of Community Services Technician I (half-time position of 20 hours per week) to begin January 1, 1996 . * As these staff members may be eligible for and receive grade and/or step pay increases during 1996, it may be necessary to request these additional salary monies from (per on,4 -5- the VALE Accrued Administrative Funds near the end of the 1996 calendar year. NOTE : These grade/step increases are not figured into our current grant dollar request . * as all staff must provide direct services and train volunteers and interns to work with victims of crime, it is critical that extensive training be available to all staff . However, travel and training will be requested as needed from the VALE -Board to support this need. Without the requested level of support, the Victim-Witness Program will not be able to retain its current staff, and services to crime victims will be reduced. The Program' s goals and objectives for 1996 are as follows : 1 . To continue utilizing all staff and their strengths to provide comprehensive services to victims of crime in Weld County. 2 . To continue Courtroom Assistance Program (CAP) , the volunteer/intern -court support/advocate program to limit costs, support the staff and maximize services to crime victims . This program has been in effect since 8/1/94 and continues to be utilized by the Attorney' s in the District, County and Juvenile Courts. NOTE: If the VALE Board approves the new Community Services Technician I position (half-time) we will not utilize interns/volunteers for 1996 as one of our goals . 3 . To expand outreach by striving to provide at least one contact to each potential Victim Compensation applicant (which will include improved services to victims in rural areas) . 4 . To -continue to assist in monitoring system-wide responsiveness to victims of domestic violence. 5 . To participate in county-wide efforts to identify the needs and to provide better services to victims of sexual assault and the under-served populations (elderly and disabled) . b . To provide the mandated rights and comprehensive services to crime victims in accordance with the Colorado Constitutional Amendment for Victims of Crime passed on the November 3rd, 1992 ballot . -6- SECTION B : PROJECT CONCEPT/DESIGN B. 2 . IDENTIFY AND DESCRIBE THE PROJECT' S GOALS AND OBJECTIVES. GOAL 1 : To continue using all staff and their strengths to provide comprehensive services to victims of crime in Weld County. Performance Objectives : 1 . To investigate and prepare over 1, 000 victims applications for the Crime Victim Compensation Board. 2 . To advise and coordinate activities for the VALE Board (grants of about $120, 000 annually) , the Crime Victim Compensation Board (awards in excess of $250, 000 annually) . 3 . To provide more than 3 , 000 crime victims with needed advocacy, support, education, information and referral . A . To keep crime victims, witnesses, and police officers apprised of case status information and notify victims related to the Victims Rights Amendment. 5 . To provide a waiting area for victims and witnesses prior to testifying in court proceedings . 6 . To assist prosecutors with "call-offs" and trial coordination as needed. 7 . To assist crime victims in filing restitution requests and victim impact statements . Goal 2 : To continue volunteer/intern Courtroom Support and Advocacy Program for Victims in order to limits costs, support the staff and maximize services to crime victims . NOTE: If the VALE Board approves the addition of the Community Services Technician I position (half-time) , we will not utilize interns/volunteers for 1996 as one of our grant goals. Performance Objectives : 1 . To provide 200 volunteer/intern hours in the provision of services to crime victims . Goal 3 : To expand outreach by striving to provide at least one contact to each potential Victim Compensation applicant (to include services to victims in rural areas) . -7- Performance Objective : 1 . To coordinate services and provide education for all of Weld County' s 19 law enforcement agencies . Goal 4 : To continue in assisting the monitoring of the system-wide responsiveness to victims of domestic violence . Performance Objectives : 1 . 'Po assist the Weld County Domestic Violence Coalition by participating in the Domestic Violence Coalition meetings . 2 . To monitor the functioning of the Criminal Justice System with domestic violence cases . 3 . To advocate for more than 450 victims of domestic violence providing them with information concerning the system, and other direct services . Goal 5 : To participate in county-wide efforts to identify -needs and to provide better services to victims of sexual assault and abuse and the under-served populations (elderly and disabled) . Performance Objective : 1. To attend regular meetings with various Weld County agencies addressing the problem of sexual assault and abuse, including the -University of Northern Colorado Sexual Assault Task Force, the United Way Child Abuse Coalition, the Weld County Department of Social Services Child Protection Team, and other relevant groups . Also, to provide information/outreach to groups and populations related to crimes involving the elderly and disabled. Goal 6 : To provide the mandated rights and comprehensive services to 'crime victims in accordance with the Colorado Constitutional Amendment for victims of crime . Performance -Objectives : 1 . To notify victims of crime related to notification to be present, informed, and/or heard at the critical -stages of the criminal justice process . 2 . To assist in providing services for crime victims in Weld County with education, information, and referral related to the Victims' Rights Amendment . -8- B. 3 PROBLEM STATEMENT The Nineteenth Judicial District includes all of Weld County, Colorado. Census figures indicate that the population •of Weld County increased by 6 . 5% during the ten years prior to 1988, and the population was reported to be 142 , 185 . General population figures in the county swell in the summer to include a large migrant population. Also, college students further increase the community' s size by about 10 , 000 individuals annually. 'There are 19 police agencies in Weld County, most of which are in rural areas . Currently only two of these agencies have victims advocate programs : Greeley Police Department Victim Services Unit recently expanded services to include the communities of Evans, :LaSalle, Kersey, Johnstown, Milliken, and Windsor in addition to Greeley; and the newly created Fort Lupton Police Department Victims' Advocate Program. The Nineteenth Judicial District Attorney' s Victim-Witness Program is the one system-based agency where victims of all crimes can obtain immediate and comprehensive victim services. the program not only provides comprehensive victim services throughout the county, but also offers leadership to the existing network of victim service agencies . The Program' s goals and objectives center around maintaining current established services and to undertake the additional _responsibilities of the Constitutional Amendment related to Victims Rights . Each year the -number of victims served by the Victim-Witness Program has increased significantly, and these increases are expected to continue . This is particularly true with Victims Rights Amendment contacts . For example : extensive records and reports are required for the Compensation Program, all grants require regular performance reports, and the Constitutional Amendment is adding new responsibilities . Currently, the Program is limited by the lack of financial resources . In the future, as these constraints on the Program change, it is anticipated that the Victim-Witness Program will need to grow to continue to meet the increasing demands . The Victim-Witness office moved from the County Courthouse to the District Attorney' s Office in the Centennial Building (2nd floor) during August, 1994 . This move has been most positive and has offered this program increased space and more accessibility to the District Attorney' s Office, particularly with the Courtroom Assistance Program (CAP) . In addition, a waiting area for victims is furnished and available for victims on the 4th floor of the Weld County Courthouse, providing a safe and secure waiting area as required by the Victims Rights Amendment . -9- B.4 -TIMETABLE All of the Victim-Witness Program' s listed goals and objectives will be met during 1996 . Quarterly _reports explaining the Program's progress in accomplishing its goals and objectives will be submitted to the VALE Board. P .5-6 PLAN OF ACTION TO ACCOMPLISH GOALS/OBJECTIVES AND ANTICIPATED PROBLEMS As stated in previous grant requests, the Victim-Witness Program continues to serve ever increasing numbers with a small_ staff . Flexibility in utilizing all staff members and non-paid workers to perform a variety of tasks in a team effort has helped to increase the Program's responsiveness to victims of crime. B. 7 STATUTE REQUIREMENTS The Victim-Witness Program }provides, on a daily -basis, all twelve services listed in C.R. S. 24-4 . 2-105, (4) , as services for which the VALE Board may contract with agencies . These twelve services were selected by the legislature as necessary to assuring the rights of crime victims . Also, the Victim-Witness Program provides, on a daily basis, all services listed in C.R.B. 23-4 . 1- 303 (5) related to the notification and services (Victims Rights Amendment) . SECTION C: SERVICE INFORMATION C.B POPULATION AND GEO-GRAPHIC AREA The Victim-Witness Program serves all crime victims in the Nineteenth Judicial District (Weld County) . In addition, federal guidelines dictate that designated under-served victims be emphasized and sought out for services. These under-carved populations include victims in the following areas : victims of drunken drivers, victims of domestic violence, victims of sexual assault, victims in minority populations, families of murder victims, victims of sexual assault on a child, and victims of physical abuse against a child. C.-9 NUMBER OF PERSONS TO BE SERVED The number of persons to be served total over 3, 000 victims of crime with more than 5, 000 projected victim contacts as described in the goals and objectives . These projections are based on current performance information and allowances have been made for expected growth and indicate an increased number projected for the past year (1995) . A continued significant increase is expected due to the passing of the Colorado Constitutional Amendment for Victims' Rights . -10— C. 10 MANAGEMENT PLAN The Victim-Witness Program, in the Nineteenth Judicial District (Weld County) , has a highly qualified staff that is commuted to the provision of services to victims of prime. As this _Program is a part of the Office of the District Attorney, its ultimate supervision is provided by Al Dominguez, Jr. and Thomas Quammen, the Assistant District Attorney. In addition to his supervisory oversight, Mr. Dominguez supports the Victim-Witness Program and its staff by securing available funds _from the County Commissioners . The Project Director is Nancy I . Haffner, M.A. , who is the Community Programs Administrator for the District attorney' s Office . Nancy spends approximately fifty percent of her time with the Victim-Witness Program. Nancy holds a masters degree in Professional Psychology: Agency Counseling and Bachelor of Science Degree in Business Administration from the University of Northern Colorado. She joined the District Attorney' s Office on December 2, 1985 in the position of Community Counselor III working with juvenile offenders in the _Juvenile Diversion _Program. In this role, she provided counseling to first-time juvenile offenders and their families, facilitated Shoplift Groups, facilitated various other juvenile groups including drug/alcohol information and a life Skill Group series . During December, 1991, Nancy assumed additional -management-related responsibilities for both the Juvenile Diversion Program and the Victim-Witness Program. During this time, she continued to work as Diversion counselor, developed and coordinated the Student Intern _Program, co-facilitated a _Parent Orientation Group, and provided assistance to the Community Programs Administrator. Effective December 16, 1994, Nancy assumed the responsibilities of the Community Programs Administrator when Nancy McMenamin terminated this position. Since 1988, Gary -Rathke, the Community Services Counselor III, has been the masters-level counselor and the coordinator of the Crime Victim Compensation Program. Mr. -Rathke, who has an educational background in business administration, education, -counseling, and criminal justice, has approximately twenty years experience working with various human service programs . Currently, Mr. -Rathke' s work— related efforts on behalf of crime victims include the following: providing direct services to crime victims; performing a variety of administrative duties; helping to promote public awareness concerning -crime victims (educational and various group involvements) . Gary assumed the responsibilities of assisting the VALE Board beginning January 1, 1:994 . The Community Services Counselor II, Travis Niehaus, joined the Victim-Witness staff in February of 1994 as the VRA Technician and was later (May, 1994) promoted to the Counselor II position replacing Kristy Stearns . Ms . ]Niehaus holds a Bachelor' s Degree in Sociology. Her background includes being a volunteer advocate for -11- A Woman's Place and also developed and implemented their Domestic Violence Training. Ms . Niehaus' experience also includes working at an adolescent group home as a case manager. Ms . Niehaus provides assistance to victims within the Victim-Witness 'Program office and also assists in the processing of Victim Compensation claims, coordinates the Courtroom Assistance Program, Co-Chaired the Coordinating Committee For Victims Of Crime (CCVC) in Weld County through 1995, gives attention to special populations (elderly and disabled victims of crime) and provides services to domestic violence victims . Linda K. Wurts, the Community Services Technician, has been with the District Attorney's Office since 1981 . Between 1981 and 1985 , prior to the hiring of the first VALE-funded counselor, Ms . Wurts was the primary person in the Victim-Witness _Program helping crime victims . Currently, Ms . Wurts provides a variety of services in the Program, including the following: providing victim advocacy and support ; assisting crime victims, particularly victims of rape and ncxual assault on children with their Victim Compensation applications; working with prosecutors to coordinate trials; gathering restitution information, primarily in felony cases, restitution information; assisting with the Courtroom Assistance Program, and performing various clerical and other duties . Judith Weber joined the Victim-Witness Program February 13, 1995 and held the position of Office Technician 11 Receptionist through May 25, 1995 . This is a full—time position which was funded by Weld County as of January 1, 13394 . Judy then made a lateral transfer to the Victim Rights Amendment Office Technician 1I position on May 26 , 19-95 . She learned her new duties very quickly and was most efficient in this new position. Judy provided the notification services required -by the Victims Rights Amendment . Judy has several years of office experience and has -lone an excellent job of helping to streamline the procedures for our victim notification process . Judy is leaving our department effertive October 5, 1995 and beginning a new position with the Juvenile Unit in the District Attorney' s office as an Office Technician III . Danette Stromberger joined the Victim-Witness Program on September 27, 1995 as the Victim -Rights Amendment Office Technician II . Danette attended Aims Community College for 2 1/2 years and took business secretarial courses . Her references were outstanding. She also has several years of secretarial work and computer experience . She is learning her new job duties very quickly and will be an asset to the Victim Assistance Office. She will provide the notification services required by the Victims Rights Amendment . Danette will cross-train with the receptionist position to assist with answering phones and greeting the public. Estrella Gonzalez joined the Victim Assistance Program on May 30, 1995 as our Office Technician II Receptionist . Estrella holds a -12- Bacheler' s degree in Sociology from the University of Northern Colorado and comes to us with outstanding references . Estrella contributes to the office by answering phones and greeting the public, providing clerical support to the Crime Victim Compensation Board, assisting Gary Rathke with the VALE Board clerical needs, and will cress-train to learn the Victims Rights Amendment notification procedures. This will allow each Office Technician II position to be trained and able to complete the necessary tasks when the other person is ill or on vacation. Our new half-time position being re-quested, Community Services Technician I, will provide 20 hours per week of assistance to the Courtroom Acsistance Program, the Office Technician II receptionist and the Office Technician II Victim Rights Amendment staff persons . This position will -thus be cross-trained in two other areas in the office to allow for more efficiency in completing work projects, greeting/assisting the public, and providing necessary assistance when either of the Office Technician staff are ill or on vacation. C. 11-12 SIMILAR AGENCIES The Victim-Witness Program -does not duplicate the services provided by any other agency in Weld County. The Program' s core services are unique in the county and, when needed, referrals are made to appropriate agencies . In addition, the Program recognizes its limitations and actively promotes communication and cooperation with all victim service providers . C. 13 COST SAVINGS One cannot understate -the importance of a program that treats crime victims with fairness and dignity, and one that seeks to reduce victims' pain and suffering. When one looks at the number people served, services provided, and dollars disbursed, the Victim- Witness _Program provides vital assistance to victims of crime, and performs this with a small staff and at a minimal cost . For 1996, we are requesting that the funding for the new Community Services Technician I position be taken from the Accrued Administrative Funds . Thus, this funding source will "spend down" the accrued monies and net take away from other agencies seeking VALE grant funding for 1996 . however, depending on the balance of the Accrued Administrative Funds at the end of 199E , the funding for this new position may be requested from the VALE Funds for 1997 . SECTION D. EFFICIENCY D. 14 PROJECT EV-ALUATION/EFFICIENCY The Victim-Witness Program will report to the VALE -Board quarterly concerning its performance relative to its goals and objectives . -13- SECTION E. BUDGET E. 15 FUTURE FUNDING • As in past years, the funding for the Victim-Witness Program will come from a variety of sources . First, the Program will continue to use its portion of the Crime Victim Compensation and VALE collections to pay a portion of staff salaries and other related expenses . Second, the County will continue to pay for the Community Service Technician' s salary and benefits (Linda Wurts) , and for the phone expense, and the added contribution of a Office Technician II for the Victims Rights Amendment notification requirements (Danette Stromberger) . Third, this year the Program has received a grant from the VOCA Fund ($5 , 087) and the Program will continue to seek outside funding. Finally, as there are only a limited number of dollars available to the Program from governmental and private sources, the Victim-Witness Program will continue to depend on the VALE Board for sustaining support . E. 17 BUDGET NARRATIVE Personnel Costs : The Victim-Witness Program is requesting $46, 277 to pay for staff salaries and benefits and $14 , 719 from VALE Accrued Administrative Funds to support the Office Technician II receptionist position and the new position, Community Services Technician I . These VALE dollars will be used to subsidize a portion of the two Community Service Counselor' s positions and to pay a portion of the Office Technician II (receptionist) wage . All of the funding received from the VALE Board will be spent providing direct services to crime victims . As you will see on the "Estimated 1996 Budget and VALE Grant Analysis" form (page 14) , we will need $45, 717 from the VALE and Victim Compensation Collections to meet the remaining needs of our 1996 budget . Training -Expenses : All staff must provide services to crime victims, and also are required to train volunteers and interns to support the staff . Therefore, it is crucial that all staff receive extensive training. The Victim-Witness Program will request funding for training on an "as-needed" basis if approved by the VALE Board. Training opportunities will include workshops -and seminars on topics relevant to the victims served, COVA meetings and conferences, and networking meetings with other professionals . Please refer to the financial information included for additional information concerning the Victim-Witness Program' s budget on the following page. -14- WELD COUNTY DISTRICT ATTORNEY' S OFFICE VICTIM-WITNESS PROGRAM ESTIMATED 1996 BUDGET & VALE GRANT ANALYSIS ESTIMATED REVENUES : TOTAL INCOME Admin Fund Accruals $ 14, 719 9% VALE Grant 46, 277 30% VOCA 5, 087 3% VALE Adm Coll . (10%) est . 24 , 000 16% Vic Comp Admin Coll (6%) est . 12 , 750 8% Weld County (Personnel Cost) 52, 372 34% TOTAL ESTIMATED REVENUES $ 155, 205 100% ESTIMATED EXPENSES; TOTAL VALE VALE EXPENSE % EXPENSE Salaries & Benefits : Comm Sry Coun III $43 , 179 43% $18, 567 Comm Sry Coun II 35, 300 70% 24 , 710 Comm Sry Tech 29, 631 0% 0 Office Technician II 22 , 741 36% 3 , 000 Office Technician II 22 , 741 0% 0 Comm Sry Tech I (pt) 10, 580 0% 0 Total (Estimate) $164, 172 $46, 277 Add $14 , 719 from Accrued Admin Funds : 14 , 719 Total VALE Funding $60, 996 SUMMARY OF PROGRAM COST: Total Personnel Cost : $ 164 , 172 County Funding: - 52, 372 VOCA: - 5, 087 VALE : - 46 , 277 Admin Accruals : - 14 , 719 Total Remaining From VALE & Vic Comp Coll : $ 45, 717 NOTE: Above salary figures include 15% for cost of living and benefits . • VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD DETAILED AGENCY BUDGET 16. DETAILED PROJECT BUDGET: Include the estimated cost of all resources needed to undertake the project. round off figures to the nearest dollar. This budget page must include all monies available. In-kind. services need to be listed only in the budget narrative, not on this page. CATEGORY TOTAL TOTAL a. Personnel (Employees) (11 Salaries (list each position with salary rate and percentage of time devoted Comm Services Counselor III 43, 179"" t 43,179 Comm Services Counselor II 35,300/YR t 35,300 Comm Services Technician 29,631/YR t 29,631 Office Technician II 22,741 /YR t 22,741 Office Technician II 22,741/1R } 22,741 Comm Services Technician I 10,580 10,580--new half-time position Subtotal of Personnel $ (2) FICA,lietirement, Fringe Benefits, etc. 15 Total Personnel Costs t I j64, 172 11 $ 164,172 b. Supplies and Other Operating Expenses (communications, reproduction) • Total Supplies and Operating Expenses I $ I $ —D c. Travel (itemize transportation and subsistence) & Training *To be requested when needed; not to exceed $3,000/year as in previous years Total Travel Costs I $ I $ see explanation d. Equipment (itemize) Total Equipment Costs I $ e. Professional Services (itemize individuals and organizations) Total Professional Services Costs I $ 1 $ —0— f. TOTAL PROTECT COST I $ 164, 172 g. Total Percent by SourceAccrualg 14,719 (1) Federal FundsVOCA $ 5,087 & (2) VALE Funds $ 46,277 t *$45,717 will be needed from (3) Other Iena,COUNTY $ 52,372 = VALE and Vic Comp Collections to finalize the budget. TOTAL $ 118,455 100 % Please explain the source of "Other Funds` in the budget narrative. 17. BUDGET NARRATIVE: Explain and justify the project budget and relate the item budgeted to project activities (use continuation sheets). GRVAPPL.VW *See attached budget sheet will more detailed information *CVC/VALE Accrued Admin. Funds: TOTAL REQUESTED: $14,719 ($4,139 for Office Tech II Receptionist and $10,580 for total cost for new Comm Services Tech I position) • Attachment A Community Services Technician I Job Description Attachment B Budget Summary for New Position: Community Services Technician I Attachment C Letter of Support : Al Dominguez, Jr. , District Attorney Attachment D Letter of Support : Shellie Larson, Coordinator Greeley Police Department : Victim Services Unit Attachment E Letter of Support : Sharon Mitchell, Executive Director A Woman' s Place, Inc . ATTACHMENT A WELD COUNTY, GOLORADO 06816 COMMUNITY SERVICE TECHNICIAN DESCRIPTION OF WORK General Statement of Duties: Performs professional in-take reception placement, monitoring and follow-up of clients; and receptionist and secretarial work for a Community Service Program. Supervision Received: Works under the general supervision of the Community Program Administrator or designee. Supervision Exercised: None. EXAMPLES OF DUTIES (Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class) . Assists clients or participants with applications. Interviews clients to _determine appropriate placement in the proper community service program. Refers clients to suitable and available public agencies. Performs follow-up monitoring of compliance or non-compliance in the program. May do eligibility determination if necessary. Responsible for monitoring of active cases. Maintains working relationship with agencies, municipalities, and governments. Maintains an open communication with other community and state organizations leading to a successful program service. Communicates knowledge of appropriate statutes governing the program, it's clients, and processes. Completes all forms, prepares reports and other paperwork, maintains files as required. Provides clerical and receptionist support for the program; maintains records, types reports and paperwork as required. Attends meetings, conferences, and workshops as- required. Coordinates with supervisor in meeting assigned goals. Confers with supervisor in regard to difficult problems of clients. Performs related work as required. MINIMUM QUALIFICATIONS Required Knowledge, Skills and Abilities: Ability to work effectively and maintain working relationship with co-workers, clients, the Court, and public agencies. Some knowledge of the basic locations of cities, towns, and municipalities in Weld County and Colorado. Ability to relate to, communicate with, assess , and place clients according to program guidelines. Ability to communicate effectively orally and in writing. May need the ability to type accurately. Ability to perform basic secretarial and clerical duties. Education: High School Graduate. Bachelor's Degree preferred with emphasis in sociology, psychology, criminal justice or related area appropriate to this position. Experience: One year experience in office, Clerical, or other public contact work as required by the position. OR Any equivalent combination of education and experience. ATTACHMENT B BUDGET SUMMARY FOR NEW POSITION: Community Services Technician I COMMUNITY SERVICES TECHNICIAN I Grade 16 $8 . 67/hour $8 . 67 hour x 20 hours per week $173 .40 per week (salary) x 52 weeks per year $9 , 016 . 80 per year (salary) $ 9, 016 .-80 $173 .40 /week - 7 . 65% of hourly wage for Social Security/Medicare $ 13 . 26 /week x 52 weeks per year $689 . 52 /year $ 689 . 52 If employee chooses health insurance package, county cost is $72 . 81/month $ 72 . 81/month x 12 months $873 . 72 $ 873 . 72 TOTAL COST/YEAR: $ 10 , 580 . 04 ATTACHMENT C �Q O "IV,Tu,9 District Attorney's Office eco 1/4p. * . m Nineteenth Judicial District vA.M. Dominguez, Jr. - District Attorney cj-t9 a • G\Q Thomas Quammen - Assistant District Attorney October 20, 1995 Dear V.A.L.E. Board Members: I would like to offer this letter of support as we present our 1996 V.A.L.E. grant proposal. The Victim Assistance Office component of the 19th Judicial District Attorney's Office relies upon funding from the V.A.L.E. Board and its supplemental resources for a significant portion of our program needs. These needs could not be met without V.A.L.E. assistance since there is a lack of governmental funds to meet the requirements of our program. The Victim Assistance staff provide unique services for the communities of our Judicial District. We do not duplicate services offered by any other agency. We provide direct services to victims and witnesses of crime and offer them education and support for their respective case throughout the prosecution process. We work very closely with numerous other agencies throughout Weld County to ensure that the victims and witnesses are provided with the resources that are available to them. People that experience victimization are particularly vulnerable; and by agency cooperation, we strive to empower them with correct information and resources. Therefore, the services provided by the Victim Assistance Program are unique to our Judicial District. Sincere A. ominguez, Jr. D. trict Attorney 9th Judicial District Post Office Box 1167 •915 Tenth Street •Greeley, CO 80632 • (970) 356-4010 • FAX (970) 352-8023 ATTACHMENT D AtrIN g. 1 ) POLICE DEPARTMENT ,;,IC, / • / City of PUBLIC SAFETY BUILDING, 9197TH STREET, GREELEY, COLORADO 80631 (303) 350 9605 Greeley • October 19, 1995 Victim Assistance and Law Enforcement Board Greeley, CO Dear VALE Board: I am pleased to write a letter of support for the District Attorney' s Victim Witness Unit located in the 19 Judicial District . I am the coordinator of the Greeley Police Department Victim Services Unit . Together we work in cooperation with each other, to ensure victims of crime continuation of support as they proceed though the criminal justice system. We provide crisis intervention and referral information. When appropriate, one of the mast important referrals we give, is to the District Attorney' s office Victim Witness program. Domestic violence is one of our most efficient and fastest hand offs . We have worked hard to eliminate problems as they are identified. People that have experienced this particular type of victimization are particularly vulnerable to discouragement when they are unsure of what is going to happen. An important part of their recovery can be to have some control in the justice process . Our programs working together, ensure victims receive the correct information in an expeditious manor. We are also able to work together in answering questions victims pose . They have the right to know if and when their case is filed with the District Attorney' s office. Some cases take time to investigate and determine if filing will occur. Through communication between our programs, we can notify victims promptly. Our programs complement one another and are very important for victims of crime to receive the rights granted them in the Victims Bill of Rights . I wholeheartedly support the continued funding of the Victim Witness Program in the 19th Judicial District . Sincerely, Shellie K. Larson Greeley Police Department Victim Services Program NTInformation/Donations 351-0476 Community Coordinator 351-0712 VanATT I Executive Director 351di950 Ft. Lupton Office B572642 Crisis Calls 356-4226 , ns, Domestic violence agency forWeld County October 16, 19195 Dear VALE Board Members, A Woman's Place, Inc. and the Office of the District Attorney Victim/Witness Assistance Program collaborate on a daily basis to assist domestic victims/survivors. The Victim/Witness Assistance Program plays an integral role with our domestic violence program in empowering women through the court system. The women are kept informed on their abusers' cases, and they receive legal advocacy and victim compensation services as needed by a very knowledgeable staff. Our counselors, legal advocates, and casemanager wor-k more -effectively with domestic violence victims/survivors insuring them of their rights and -helping them overcome their fears because of this program. It is the continual referring and networking of our two programs that makes this a very successful partnership. Funding the Victim/Witness Assistance Program gives many women the courage to follow through and take the necessary steps to -end domestic violence in their lives and in their children' lives. It is with strong conviction that I recommend continual funding for this outstanding program due to the expertise of the staff and the services they offer. Sincer-ely, Sharon A. Mitchell Executive Director P.O. Box 71,Greeley, Colorado 80632 10A United Way Agency P.O. Box 312,Ft. Lupton, Colorado 80621 Hello