HomeMy WebLinkAbout972303.tiff RESOLUTION
RE: APPROVE INTERGOVERNMENTAL AGREEMENT WITH CITY OF GREELEY FOR
ADMINISTRATION OF GRANT FUNDING FOR GANG RESISTANCE AND
EDUCATION TRAINING AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Intergovernmental Agreement for
Administration of Grant Funding for Gang Resistance and Education Training between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Sheriffs Office, and the City of Greeley, commencing on full
execution of said agreement, and ending June 30, 1998, with further terms and conditions
being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Intergovernmental Agreement for Administration of Grant
Funding for Gang Resistance and Education Training between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the City of Greeley be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of October, A.D., 1997.
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, COOLRADO
ATTEST: at fr 41.,7,,st / ate"
� '' ' Georg . Baxter, Chair
Weld Count .Q
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BY: ' ' 0-! vs f
Deputy Clerk+. .0 •
Dale K. Hall
APPR D AS FORM: ,t ra J Ki kmey ���drL U
Barbara J. Kirkmey
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972303
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INTERGOVERNMENTAL AGREEMENT FOR OVERSIGHT BY
AND COOPERATION WITH THE CITY OF GREELEY FOR
ADMINISTRATION OF GRANT FUNDING FOR
GANG RESISTANCE AND EDUCATION TRAINING(G.R.E.A.T.)
THIS AGREEMENT made this o2i7d day of ice-to
be t-
1997, by and between the CITY OF GREELEY, a Colorado municipal corporation ("Greeley"),
and the WELD COUNTY, COLORADO, SHERIFF'S OFFICE ("WCSO"), for oversight
and administration of grant funding for GANG RESISTANCE AND EDUCATION
TRAINING("G.R.E.A.T.").
WITNESSETH:
WHEREAS, the City of Greeley has entered into a COOPERATIVE AGREEMENT
NO. 97288224 with the United States Bureau of Alcohol, Tobacco and Firearms ("Cooperative
Agreement"), which Cooperative Agreement, a copy of which is attached hereto as Exhibit "A"
and incorporated herein by reference, sets forth the responsibilities for implementation and
continuing operation of the gang prevention task force known as Gang Resistance Education and
Training ("G.R.E.A.T.") in the City of Greeley, Colorado, and;
WHEREAS, the parties and each of them desire to act in accordance with the
Cooperative Agreement and in the best interest of the public health, safety and welfare through
implementation and operation of the G.R.E.A.T. program, and;
WHEREAS, said Cooperative Agreement specifically sets forth the responsibilities of the
City of Greeley, through its police department, which responsibilities are specific conditions of the
allocation of grant money by the federal government for the G.R.E.A.T. program, and;
WHEREAS, the specified responsibilities include obligation by the City of Greeley to
administer the grant program for itself as well as the police department of the University of
Northern Colorado, the Weld County Sheriff's Department, and the police departments of the
cities of Evans, Platteville and Ft. Lupton, Colorado;
WHEREAS, the total of federal funds available through this grant is $70,000, which
amount is to be divided pro rata among the listed departments based on the respective
jurisdictions' population of seventh grade students, as described in the tabulation attached hereto
as Exhibit"B" and incorporated herein by reference, and;
WHEREAS, the Greeley City Council has authorized the City, through the Mayor, to
enter into the Cooperative Agreement;
NOW,THEREFORE, in consideratiaon of the following mutual promises and
covenants, the parties acknowledge and agree as follows:
1. The City of Greeley, in accordance with the terms of the aforementioned
Cooperative Agreement, is responsible for administration of the G.R.E.A.T. grant funds in
accordance with that Agreement.
2. WCSO, as a department/jurisdiction participating in receipt of G.R.E.A.T. grant
funding, acknowledges and agrees that, as a result of such funding, it is subject to oversight and
administration of G.R.E.A.T. funding activities by the City of Greeley.
3. WCSO agrees to abide by the terms of the referenced Cooperative Agreement and
act in accordance therewith and in accordance with the fund designation(s) contained in the
attached Exhibit "B"under the supervision of the City of Greeley.
4. It is specifically understood and agreed that neither the federal government nor any
agency thereof is a party to this Intergovernmental Agreement, and no third party accrues rights
or benefits from or to any terms, covenants or conditions of said Agreement, either as a party or a
third-party beneficiary.
5. The parties further understand and agree that, in accordance with the designated
expiration of the Cooperative Agreement, this Intergovernmental Agreement is in effect for a
specified period of time, ending June 30, 1998.
DATED this 04,e1.- day of a0 } , 1997.
THE CITY OF GREELEY, COLORADO WELD COUNTY, COLORADO
• a municipal corporation, a body corporate and politic by and
by and through the City Council through the Bd. of County Comm'rs
By: j/
'Chair Georg, E. ter (10/22/97)
•
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♦ fiFGl ra < 7 Le,/
v 4L7,)E;STx ATTEST:. iteeits°e .
Y Clerk to the
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
B . �� y:
City Atto ty At ey
APPROVED AS TO SUBSTANCE: APPROVED AS TO SUBSTANCE:
1ALAN-
4/1
ity 1Gianager Couffty Finance it c r
AS TO AVAILABILITY OF FUNDS: WELD CO. SHERIFF'S DEPT.:
Director of Finance Sheriff/
GREELEY POLICE DEPARTMENT:La
Chief of Police
•
•
. DEPARTMENT OF THE TREASURY
--�'' BUREAU OF ALCOHOL, TOBACCO AND FIREARMS
y,' WASHINGTON, D.C. 20226
COOPERATIVE AGREEMENT NO. 97288224
BETWEEN
CITY OF GREELEY, COLORADO
and
BUREAU OF ALCOHOL, TOBACCO AND FIREARMS
1. PURPOSE
The purpose of this Cooperative Agreement(Agreement) is to establish a legal
relationship between the Bureau of Alcohol, Tobacco and Firearms (ATF) and the Greeley
Police Department, Greeley, CO (LOCAL GOVERNMENT). This Agreement sets forth
the responsibilities for the implementing and continuing operation of the gang prevention
task force known as Gang Resistance Education And Training (G.R.E.A.T.) in the city of
Greeley, CO. All terms and conditions herein are binding upon execution of the
Agreement by both parties.
2. PERIOD OF PERFORMANCE
This Agreement is limited to the continued operation of the G.R.E.A.T. Program. The
period of performance begins when the Cooperative Agreement is signed by the
Cooperative Agreement Officer(CAO) and ends June 30, 1998.
3. SCOPE OF WORK
In the Treasury, Postal Service and General Government Appropriation Bill of 1997, ATF
was directed to continue operation of the G.R.E.A.T. Program, which was originally
started as PROJECT OUTREACH in the fiscal year 1992 appropriation.
EXHIBIT
COOPERATIVE AGREEMENT NO. 97288224
G.R.E.A.T. is a taskforce which will utilize the skills of ATF, State and local law
enforcement personnel, as well as individuals from community and civic groups,to
develop a program that will educate youth about the dangers associated with joining street
gangs. G.R.E.A.T. consists of three major phases:
Phase I School-Based Education
Phase II Summer Education/Recreation
Phase III Parent Involvement
4. COOPERATIVE AGREEMENT PLAN
During the effective period of this Agreement,the Phase I outlined in the Scope of Work
will be accomplished as follows:
A. RESPONSIBILITIES OF THE CITY OF GREELEY, COLORADO
The city of Greeley, CO through the Greeley Police Department, will participate in
the G.R.E.A.T. program task force as specified below:
1. The LOCAL GOVERNMENT shall arrange with local area middle/junior high
schools,to schedule 9 one-period classes to instruct a minimum of 1,890
students on the dangers of gangs in accordance with the G.R.E.A.T. program
lesson plans. Classes will be taught in an appropriate education time slot as
determined by local school officials. These classroom lessons are to be
presented during the school year and any part of the next school year of the
cooperative agreement period of performance. The lessons will be taught to
seventh grade students within the following public school system:
Greeley Police Department - 950 students
Platteville Police Department- 90 students
Evans Police Department - 280 students
Weld County, CO - 260 students
University Northern Colorado Police Department- 100 students
Ft. Lupton Police Department - 210 students
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COOPERATIVE AGREEMENT NO. 97288224
The LOCAL GOVERNMENT shall ensure that each locality listed above meet
the stated minimum number of students and allocate funds accordingly.
Under the terms of this cooperative agreement, ATF will not reimburse the
LOCAL GOVERNMENT for any expenses incurred after June 30, 1998.
2. ATF is mandated by Congress to evaluate the G.R.E.A.T. program and a process
and outcome analysis evaluation will be conducted each fiscal year.
The LOCAL GOVERNMENT agrees to permit evaluators designated by ATF to
conduct G.R.E.A.T. related interviews, establish focus groups of officers, school
administrators, teachers, and students and administer relevant pre and post tests.
A longitudinal study is also part of the evaluation process and access to student
school files, disciplinary records, and related juvenile crime reports is necessary
for a comprehensive evaluation. Therefore, the LOCAL GOVERNMENT must
provide access to such records within the LOCAL GOVERNMENT's control
but only to the extent permitted by law.
The LOCAL GOVERNMENT agrees to provide an officer part-time, to assist
the G.R.E.A.T. program as a Team Leader. The LOCAL GOVERNMENT
agrees to allow this officer to assist in the administration of the agreement for
the police departments listed under 4.1. of this section. The LOCAL
GOVERNMENT also agrees to allow this officer to complete G.R.E.A.T.
Officer Training, teach the G.R.E.A.T. curriculum as stated in paragraph 1
above, complete G.R.E.A.T. Management Leader training, and assist the
National Training Team as a Team Leader. The LOCAL GOVERNMENT
agrees to provide the services of said Team Leader(s) for G.R.E.A.T. training
sessions during the period of performance of this agreement.
3. It is the responsibility of each police department listed under 4.1 of this section
to provide their own G.R.E.A.T program officer.
4. It is the responsibility of the LOCAL GOVERNMENT to plan, initiate and
os 3rsee the completion of the G.R.E.A.T. program; to prepare quarterly
progress reports and quarterly requests for payments; to certify the accuracy of
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COOPERATIVE AGREEMENT NO. 97288224
contractor and vendor billings;to ensure the cost efficient and timely
completion of the project; and to immediately notify ATF in writing of any
issues or problems real or anticipated which might affect the successful
completion of the project within the time frame and cost ceilings established in
the Agreement.
B. RESPONSIBILITIES OF ATF
1. a. ATF has allocated, to the city of Greeley, CO, $50,000 for the school based
education component of the G.R.E.A.T. program. Allocated funds are provided
to reimburse the LOCAL GOVERNMENT's cost incurred as follows:
* Officers' time (regular and overtime) and shall not exceed 70% of total amount
allocated under this Agreement.
* G.R.E.A.T. training expenses such, as instructional materials, workbooks,
instructor fees, and guest speakers fees.
* Expenses incurred in connection with officers receiving G.R.E.A.T. officer
training. This includes transportation, lodging and per diem in accordance with
Federal Government Travel regulations. Officers time (regular and overtime)
will be paid during training.
* Printed materials such as student handbooks, culmination certificates, awards.
* Vehicle expense at Federal Government per diem rates and/or the rental of
vehicles required for the G.R.E.A.T. program.
* Administrative expenses such as overhead, general office supplies and office
space leases during the term of this Agreement.
* Expenses for G.R.E.A.T. promotional material such as pamphlets, bumper
stickers, hats, T-shirts, buttons, pens and pencils.
b. Reimbursements will be made only when provided a completed SF-270,
Request for Advance or Reimbursement form, in accordance with the terms of
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COOPERATIVE AGREEMENT NO. 97288224
this Agreement.
c. Capital expenses such as computers, office equipment, and electronic and video
equipment may be reimbursed after prior approval from the Government
Technical Representative (GTR).
Request for capital expenditures must be submitted in writing to the GTR.
Request shall include the item(s) to be purchased,the amount of item(s), and a
justification as to why such an expenditure is required and it's direct relation to
the G.R.E.A.T. program.
Capital expenditures shall not exceed 20%of total amount allocated under this
Agreement.
LOCAL GOVERNMENT must receive written approval from the GTR prior to
the purchase and/or reimbursement for capital expenditures. Capital
expenditures not approved by GTR will remain the expense of the LOCAL
GOVERNMENT.
2. It is the responsibility of the GTR or his/her designee to monitor the project
underway;to review and certify interim and final payment requests submitted by
the recipient; to ensure that the Agreement funding ceilings are not exceeded;
and to provide ATF with written recommendations on any proposed changes or
modifications to this Agreement.
C. PHASES II and III OF G.R.E.A.T.
Funds allocated to the LOCAL GOVERNMENT under this Agreement may
also be used for Phases II and III of the G.R.E.A.T. program, at the discretion of
the LOCAL GOVERNMENT. The extent that these phases will be
accomplished shall be determined by the LOCAL GOVERNMENT.
Implementation of Phases II and III must be in accordance with the following
guidelines:
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COOPERATIVE AGREEMENT NO. 97288224
Phase II
The LOCAL GOVERNMENT will coordinate summer education/recreation activities
set at community centers and/or other sites selected by the police department. The
educational/recreational activities will be in support of Phase I of this Agreement.
Additionally, the LOCAL GOVERNMENT will attempt to match available existing
community programs and resources with G.R.E.A.T. students and graduates.
phase III
The LOCAL GOVERNMENT will endeavor to institute an education program for
parents of young people involved in gangs and/or at risk of joining gangs, and for parents
of other Phase I participants.
D. THIRD/FOURTH GRADE SCHOOL BASED EDUCATION PROGRAM
In addition to the G.R.E.A.T. middle/junior high school component, the LOCAL
GOVERNMENT may elect to teach the third/fourth grade G.R.E.A.T.
component.
The LOCAL GOVERNMENT shall arrange with local area elementary schools,
to schedule 4 one-period sessions to instruct third and fourth grade students on
the dangers of gangs in accordance with the G.R.E.A.T. program lesson plans.
Classes will be taught in an appropriate education time slot as determined by
local school officials. These classroom lessons are to be presented during the
school year and any part of the next school year of the cooperative agreement
period of performance. The lessons will be taught to third and fourth grade
students within the public school systems listed under Section 4.1.
Under the terms of this cooperative agreement, ATF will not reimburse the
LOCAL GOVERNMENT for any expenses incurred after June 30, 1998.
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COOPERATIVE AGREEMENT NO. 97288224
5. OPTIONAL PERIODS OF PERFORMANCE
a. The term of any cooperative agreement awarded to the LOCAL GOVERNMENT will
have a performance period effective from the date agreement is signed by the CAO
through June 30, 1998. The Government reserves the right to extend the term of the
agreement additional years as shown below:
Option Year 1: July 1, 1998 through June 30, 1999
Option Year 2: July 1, 1999 through June 30, 2000
Option Year 3: July 1, 2000 through June 30, 2001
Option Year 4: July 1, 2001 through June 30, 2002
b. Should Congress appropriate funds and ATF decide to exercise an option period, the
LOCAL GOVERNMENT will receive a written notice from ATF stating our intent to
exercise the option sixty days prior to the agreement's expiration date.
c. When funds become available, and ATF has decided to exercise an option period, the
LOCAL GOVERNMENT will receive a modification to this Agreement, advising that
funds are available and the amount allocated to the LOCAL GOVERNMENT by ATF for
that option year.
6. FUNDING, PAYMENT AND SUBMISSION OF INVOICES
a. ATF will obligate and reserve the total amount of funds established under this
agreement. Requests for reimbursement for work completed will be made by the LOCAL
GOVERNMENT on a SF-270, Request for Advance or Reimbursement, to the GTR for
review and certification. Payments will only be issued to the LOCAL GOVERNMENT,
rather than vendors or contractors.
ATF will not provide Federal funding in excess of the amount specified for each year the
agreement is in effect in Greeley, CO. The LOCAL GOVERNMENT accepts
responsibility for all costs associated with the G.R.E.A.T. program which exceed the level
of Federal funding provided by ATF.
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COOPERATIVE AGREEMENT NO. 97288224
•
b. The LOCAL GOVERNMENT shall submit an original and two copies of all
reimbursement forms. Reimbursements shall be submitted as follows:
Original and one copy of the SF-270, Request for Advance or Reimbursement form, to
Financial Management Division(FMD). FMD's address is as follows:
Bureau of Alcohol, Tobacco and Firearms
Financial Management Division
P.O. Box 51071
Washington, DC 20091-1071
One copy of the SF-270 form, along with receipts/invoices supporting reimbursement
request to the GTR. Request for travel reimbursements must include the TRAVEL
REIMBURSEMENT FORM (Attachment II). The GTR's address is as follows:
Bureau of Alcohol, Tobacco and Firearms
ATTN: Peter Merenyi
P.O. Box 50418
Washington, DC 20091-0418
c. The LOCAL GOVERNMENT also agrees to provide ATF with whatever payment
information is necessary to transfer funds (electronic payment information, bank account
numbers, etc.) to the LOCAL GOVERNMENT.
c.l. The Debt Collection Improvement Act of 1996, Interim rule 31 Code of Federal
Regulations part 208, effective July 26, 1996, mandates that Federal payments under this
cooperative agreement will be made by:
(a) Direct Deposit through the ATF's Electronic Certification System,
(b) Exception: Department of the Treasury check(s) will be issued ONLY when the
recipient certifies that the recipient does not have an account at a financial
institution or authorized payment agent.
c.2. The following applies only to Direct Deposit payments. The cooperative
agreement recipient shall forward a completed SF-3881, ACH
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COOPERATIVE AGREEMENT NO. 97288224
Vendor/Miscellaneous Payment Enrollment Form(attached),to Bureau of Alcohol,
Tobacco and Firearms, Financial Management Division, P.O. Box 51071,
Washington, DC 20091-1071, submit by fax to (202) 927-8622 or return with this
signed modification.
(a) The Agency Information is preprinted to issue payment from ATF.
(b) The Payee/Company Information is to be completed by the Payee. The Taxpayer
Identification Number(TIN) must be provided. The TIN is the Employer
Identification Number. Notice of each Direct Deposit will be forwarded to the
address listed.
c.3. The Financial Institution Information should be completed by the Payee's Financial
Institution.
(a) All payments will be made to checking or savings accounts, not lockboxes.
(b) The Financial Institution's must list their pine digit American Bankers
Association (ABA) identifying number. This number is used for the
routing of direct deposited funds. (Provide this number only if the
receiving financial institution has access to the Federal Reserve
Communications System).
(c) If the receiving financial institution does not have access to the Federal
Reserve Communications System, provide the name of the correspondent
financial institution through which the receiving financial institution
receives electronic funds transfer messages.
c.4. Any changes to information provided under paragraph b. shall be furnished to ATF at
the address in paragraph b., in writing at least 30 days before the effective date of the
change. It is the cooperative agreement recipient's responsibility to furnish these changes
promptly to avoid payments to erroneous addresses or bank accounts.
c.5. All documents furnishing payee information from the cooperative agreement recipient
must be dated and contain the signature, title, and telephone number of the cooperative
agreement recipient official authorized to provide it, as well as the cooperative agreement
9
COOPERATIVE AGREEMENT NO. 97288224
recipient's name.
c.6 The following TOLL-FREE telephone number, 1-800-800-5558, is available for
payment questions. This number is answered between 8:30am and 5:00pm (EST),
Monday through Friday.
d. The LOCAL GOVERNMENT certifies, by signing the SF-270 form,that all requests
for reimbursement submitted shall be supported by valid receipts/invoices which are in
accordance with the project authorized in this agreement. Copies of paid invoices shall be
clearly marked with the appropriate cooperative agreement number to which they are
charged and maintained in the agreement project file by the LOCAL GOVERNMENT.
All such documentation shall be made available for review upon the request of ATF or any
Federal audit agency.
Funds specified and approved for G.R.E.A.T. shall not be transferred to another project or
be used for any other purpose, unless authorized by a written modification to this
agreement signed by the CAO or his designee.
e. The LOCAL GOVERNMENT certifies that no request for payment will be submitted
for work, materials or services which have been previously funded from Federal funds or
any other source.
f. The LOCAL GOVERNMENT will maintain, in accordance with State laws and
procedures for expending and accounting for its own funds, such books, records,
documents and other evidence that will accurately document all costs relating to this
agreement. This documentation must be kept for a period of at least three years following
the end of the agreement's period of performance and final payment. All such documents
will be subject to periodic on-site review as deemed necessary by ATF and any Federal
audit agencies. Including any Contractor hired by the Federal government to perform audit
services.
7. INSPECTION/ACCEPTANCE
Inspection and acceptance of all supplies and services under this agreement shall be
accomplished by ATF's GTR or his designee.
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COOPERATIVE AGREEMENT NO. 97288224
8. MODIFICATIONS
A request for modifications, deletions or additions to the agreement may be made by the
LOCAL GOVERNMENT by submitting a formal written request to the CAA or his
designee. All changes to this agreement must be in writing and signed by the CAO.
ATF reserves the right to make modifications, deletions or additions to the agreement at
any time. Modifications that change any part of the agreement, must be made by mutual
agreement of both parties.
Where modifications are mandated by law or other requirements over which ATF has no
discretion or control, the LOCAL GOVERNMENT agrees to accept the necessary
modifications whenever possible. If however, the LOCAL GOVERNMENT cannot
accept the changes, this agreement will be terminated. Failure to agree to such
modifications is not a dispute within the meaning of the Disputes clause of this agreement.
9. ASSURANCES
This cooperative agreement provides for Federal participation in an education and public
awareness program to warn youth about the disadvantages of gangs. A local government
receiving Federal funds under this agreement, is required to assure and certify that it will,
as a condition of receiving the funds, comply with applicable Federal laws and regulations
governing grants and cooperative agreements. By acceptance of this agreement the
LOCAL GOVERNMENT assures and certifies that it will comply with the regulations in
Attachment I of this agreement, as well as other listed regulations, policies, guidelines, and
requirements including OMB Circulars A-87 Cost Principles for State, Local and Indian
Tribal Governments, A-102 Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments, and A-128 Audits of State and
Local Governments, as they relate to participation in the G.R.E.A.T. program.
In this agreement, the term "Contractor" used in Attachment I clauses and provisions,
refers to the "LOCAL GOVERNMENT."
10. PUBLICATIONS AND NEWS RELEASES
(a) Definition. For the purpose of this clause, "publication" includes:
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COOPERATIVE AGREEMENT NO. 97288224
(1) Any document containing information for public consumption; or,
(2)The act of,or any act which may result in, disclosing information to the public.
(b) The results of this program are planned to be made available to the public
through dedication,assignment by ATF or such other means as the Director of ATF shall
determine.
(c) Federal Government Ownership of Official Products of Work.
All interim and final reports and information, data analyses, special methodology,
findings, and their related documents and work products, including reports, work sheets,
survey instruments, computer tapes, and any other physical materials and products
produced directly under the statement of work set forth in this agreement are considered
Official Products of Work, owned by the Federal government and held for the benefit of
the public.
(d) Publication of Official Products of Work
Official Products of Work, quotations there from, paraphrasing, or disclosures of
interim findings may not be published without the approval of the GTR for a period 60
days after acceptance of the product by the GTR. Thereafter, the LOCAL
GOVERNMENT shall be free to publish without ATF approval.
(e) Acknowledgment and Disclaimer
All Official Products of Work, or any part thereof, and any Independent Products
and Special Products arising out of this instrument, when published by the Local
Government or other participants in the work, shall contain the following
acknowledgement and disclaimer:
"The work that provided the basis for this publication was supported by
funding under a cooperative agreement with the Bureau of Alcohol,
Tobacco and Firearms. The substance and findings of the work are
dedicated to the public. The author and publisher are solely responsible for
the accuracy of the statements and interpretations contained in this
publication. Such interpretations do not necessarily reflect the views of the
Federal Government."
(f) Notice of News Release and Public Announcements
Two copies of all press releases, formal announcements, and other planned, written
issuances containing news or information concerning this cooperative agreement that may
be made by the LOCAL GOVERNMENT or its staff, or any subcontractor or other person
or organization participating in the work of this cooperative agreement shall be provided
to the GTR at the earliest possible time. News releases and other public announcements
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COOPERATIVE AGREEMENT NO. 97288224
may not disclose any interim finding or quote or paraphrase any part of any Official
Product of Work without complying with paragraph (e) above.
11. COLLECTION OF DATA
Collection of information from ten or more persons and sponsored by ATF, shall
be subject to 5 CFR 1320. A collection of information undertaken by a recipient of a
Federal grant/cooperative agreement is considered to be sponsored by ATF only under the
following conditions:
a. The recipient of a grant/cooperative agreement is collecting information at the
specific request of the agency; or
b. The terms and conditions of the grant/cooperative agreement require specific
approval by the agency of the collection of information or the collection procedures.
12. DISPUTES
All questions of interpretation of any or all parts of this agreement shall be first
addressed and resolved by negotiation between the representative(s) of the LOCAL
GOVERNMENT and the CAA and GTR. Any disputes not resolved will be referred to
the CAO and Chief Executive Officer of the LOCAL GOVERNMENT.
The CAO will be the final deciding official in all disputes concerning this
agreement, unless otherwise disposed of in a court of law.
13. STOP WORK
a. The CAO or his designee may issue, and the LOCAL GOVERNMENT will
accept, a written order to hold or Stop Work on the G.R.E.A.T. program funded under this
agreement for a period of up to 30 days. Such orders will be issued only for sufficient
cause, such as reason to believe work is being performed outside of the terms of the
agreement, for financial improprieties found during a monitoring inspection or voucher
and records review, or a change in relevant laws or regulations.
b. A Stop Work order may be continued, canceled or reissued as an order of
termination.
c. The LOCAL GOVERNMENT is responsible for any costs incurred after the
issuance of a Stop Work Order unless such work, material, equipment or services were
purchased prior to the issuance of the Stop Work Order and delivery cannot be cancelled.
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COOPERATIVE AGREEMENT NO. 97288224
14. TERMINATION
a. This agreement may be terminated in-full or in-part by the LOCAL
GOVERNMENT at anytime prior to the completion of project listed in the agreement
provided that all Federal funds received for the project by the LOCAL GOVERNMENT
are refunded in full to ATF. All termination notices shall be made in writing by the
LOCAL GOVERNMENT to the CAO.
b. This agreement may be terminated by ATF at anytime prior to the completion of
the project listed in the agreement. Such terminations may be the result of the failure of
the recipient to start or complete the project in accordance with the agreement or for a
violation of the agreement. All termination notices shall be made in writing by the CAO
to the recipient.
c. This agreement shall not be terminated by either party after the completion of
the project and the issuance of final payment by ATF unless by mutual agreement.
._ . BREACH OF AGREEMENT
a. In the event full services are not provided by the LOCAL GOVERNMENT,
unless as a result of fire, riot, act of God or other emergency acceptable to the CAO, the
LOCAL GOVERNMENT will reimburse ATF for all funding provided by the agreement.
b. The provisions of the paragraph 15a above will be exercised by ATF only after
violation(s) of the provisions for G.R.E.A.T. has been established, and negotiations
between ATF and recipient have not resulted in a mutually acceptable resolution. A
written notice of Breach of Agreement must be issued by the CAO.
16. REPORTS
a. The LOCAL GOVERNMENT shall submit to the GTR a quarterly report within
10 days of the close of each calendar quarter. This report shall describe the programmatic
and financial status of the project. The GTR shall be advised of any significant
programmatic or financial adjustments/modifications. A progress report format is
provided in Attachment III.
b. A final cooperative agreement report shall be submitted by the recipient at the
completion of the project. This final report will contain the date of completion, final costs,
and a statement that the cooperative agreement is completed.
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COOPERATIVE AGREEMENT NO. 97288224
c. Failure to submit quarterly progress reports or the final cooperative agreement
report may be interpreted as non-compliance with this agreement.
17. GOVERNMENT REPRESENTATIVES
a. The Cooperative Agreement Officer(CAO) is
John Krieger on(202) 927-8820. Mr. Krieger is located at 650 Massachusetts
Avenue,NW, Room 3290, Washington, DC 20226.
b. The Cooperative Agreement Administrator(CAA) is
Charles J. Conrad on(202) 927-8686. Mr. Conrad is located at 650 Massachusetts
Avenue, NW, Room 3290, Washington, DC 20226.
c. The Government Technical Representative(GTR) is Peter Merenyi on 1-800-726-
7070. Mr. Merenyi's address is P.O. Box 50418, Washington, DC 20091-0418.
18. LIMITATION OF TECHNICAL DIRECTION FROM THE GTR
a. Performance of work under this agreement shall be subject to the technical
direction of the GTR identified in paragraph 17.c of this agreement, or a designated
representative. The term "technical direction" is defined to include, without limitation,
direction to the LOCAL GOVERNMENT which directs or redirects the labor effort, shifts
the work between work areas or locations, fills in details and otherwise serves to ensure
that the tasks outlined in the agreement are accomplished in a satisfactory mariner.
b. Technical direction must be within the scope of the agreement. The GTR does
not have the authority to,and may not, issue any technical direction which:
1. Constitutes a change of assignment or additional work outside the scope of
work of the agreement;
2. Constitutes a change in the agreement that requires a modification as
specified in Section 8 "Modifications."
3. In any manner cause an increase or decrease in the agreement price, or the
time required for agreement performance.
4. Changes any of the terms, conditions or scope of work of the agreement; or
15
COOPERATIVE AGREEMENT NO. 97288224
5. Interferes with the LOCAL GOVERNMENTS right to perform under the
terms and conditions of the agreement.
c. Technical directions may be oral or in writing,by GTR or a designee. Oral
directions shall be confirmed in writing within two working days of issuance.
d. The LOCAL GOVERNMENT shall proceed promptly with the performance
resulting from technical directions issued by the GTR, or his designee. If in the opinion of
the LOCAL GOVERNMENT, any instruction or direction of the GTR, or his designee,
falls within the purview defined in paragraph b.1. through 5. above,the LOCAL
GOVERNMENT shall immediately notify the CAO at the beginning of the next
Government work day.
e. Failure of the LOCAL GOVERNMENT and the CAO to agree that the technical
directions are within the scope of the agreement shall be subject to the terms of the clause
entitled Disputes in Section 12.
19. COOPERATIVE AGREEMENT OFFICER'S AUTHORITY
The CAO is the only person authorized to approve modifications in any of the
requirements of this agreement. This authority remains solely with the CAO. In the event
the LOCAL GOVERNMENT affects any modifications at the direction of any person
other than the CAO, the modifications will be considered to have been made without
authority and no adjustment will be made in the agreement price to cover any increase in
costs incurred as a result thereof. The CAO shall be the only individual authorized to
accept non-confirming work, waive any requirement of the agreement, and/or modify any
term or condition of the agreement. The CAO is the only individual who can legally
obligate the Government to expenditure of public funds.
20. FORMS
The following standard forms, which are provided, must be completed and
submitted with the agreement:
* SF-3881 ACH Vendor/Miscellaneous Payment Enrollment Form
* SF-424 Application for Federal Assistance
* SF-424A Budget Information - Non-Construction Programs (with
instructions)
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COOPERATIVE AGREEMENT NO. 97288224
The following forms,which are provided, must be completed and submitted with
request for reimbursements:
* SF-270 Request for Advance or Reimbursement (make copies as
needed)
*Attachment II Travel Reimbursement Sheet(make copies as needed)
The following form, which is provided, must be completed and submitted
quarterly:
*Attachment III Progress Report(make copies as needed)
LOCAL GOVERNMENT's signature Date
ATF's COOPERATIVE AGREEMENT OFFICER's Date
signature
17
July 3, 1997
G.R.E.A.T. GRANT
TOTALIDIALEEDERALIflO
No Local Match Required
SALARY REiMRTTILSEMF,NT - $49,000 (70%)
7th Grade Students % of Students Pro-rated share Training Class Total Salary
Reimbursement
Greeley 950 51.4% $19,018 $ 2,000 $21,018
Evans 280 15.2% 5,624 2,000 7,624
WCSO 260 14.1% 5,217 2,000 7,217
Ft. Lupton 210 11.4% 4,218 2,000 6,218
Platteville 90 4.8% 1,776 2,000 • 3,776
UNC 58 3.1% 1,147 2,000 3,147
TOTAL 1,848 100% $37,000 $12,000 $49,000
TRAINING TUITION AND SUPPLIES - $21,000 (30%1
2-week class tuition estimated at $1,500-$2,000 each (x 6 officers) $12,000
Miscellaneous supplies and promotional items 9.000
TOTAL $21,000
EXHIBIT
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