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Home My WebLink About20000514.tiff .m . 2000 FINAL BUDGET • Weld Library District ._,, . ../ ... .. ...., . .• ,..,,t,,,,,, ., y, 11 ' ' � l,w1 Apr 11/41/4 r - t / 41111r:{40,4111:41);:`:,,J,IPr 2000-0514 Li coos December 13, 1999 Library Board Weld Library District 2227 23rd Avenue Greeley, CO 80631 Dear Library Board: The Weld Library District will begin a new era of service in 2000 as a result of the passage of a mill levy increase of 1.8 mills. The mill levy increase will provide for the construction of new libraries in Ault and Greeley, renovation of the Centennial Park and Lincoln Park Branches in Greeley, and the expansion of library services District-wide. The 2000 budget resources for the Weld Library District totals $6,240,994. The district will have a mill levy of 3.249 mills, raising a net of$4,663,014 from the assessed value of$1,435,215,212. Other revenues total $489,800. A beginning fund balance of$1,088,180 is anticipated. Expenditures are composed of$1,015,533 for the district support functions, $420,000 for capital items,$111,200 for the new library lease, $128,603 for the Carbon Valley Branch Library, $676,491 forthe Centennial Park Branch,$383,491 forthe Lincoln Branch, $390,155 forthe Bookmobile, and $915,337 for the share-back to the municipal libraries to support those facilities. The 2000 budget of $4,040,810 will support the district's operation for 2000, and allow for an ending fund balance of$2,200,184. Very truly yours, Steve Cottrell, Director Weld Library District BUDGET MESSAGE The Weld Library District will begin a new era of service in 2000 as a result of the passage of a mill levy increase of 1.8 mills. The mill levy increase will provide for the construction of new libraries in Ault and Greeley, renovation of the Centennial Park and Lincoln Park Branches in Greeley, and the expansion of library services District-wide. Mission The mission of the Weld Library District is to provide free access to information, materials, and services to all residents of the District to stimulate ideas, advance knowledge, and enhance the quality of life. Vision - Branch Library System The Weld Library District's branch library system is a visible, proactive partner in the informational, business, educational, civic, and cultural affairs of our communities. The services and activities of the District libraries reflect the changing needs of the various communities and are conducted at an exceptional level of quality. Roles and Services - Branch Library System Lincoln Park Branch The Lincoln Park Branch will serve as a neighborhood library with an emphasis on services and materials for senior citizens and Hispanics. The adult and children's Spanish language collection will be placed together in one area of the building. The area will be easy to identify and will project a pleasant, comfortable atmosphere. Books, magazines, videos, and audio cassettes in Spanish will be added to the collection on a regular basis. The library staff will go outside the library's walls to promote and provide library services to Hispanics. The library will continue to provide a strong children's collection and a variety of programming. The library will develop a more extensive collection of materials to be used for English as a Second Language programs. The library will form partnerships with Aims Community College, the Rodarte Center, and the Monfort Children's Clinic to promote the collection. The library will also work more closely with the Right To Read program to provide a collection of materials for literacy students and quiet places for one-on-one tutoring. A large print collection of books as well as books-on-tape and other materials will be provided for senior citizens at the Lincoln Park Branch. Book delivery to shut-ins will be provided. An Outreach Librarian will be hired and a van purchased to provide outreach services to Hispanics and senior citizens. Outreach services to senior citizens will place an emphasis on service to residents of the branch library's service area living inside the city limits of Greeley. The Lincoln Park Branch will house a collection of 65,000 items, with an emphasis on popular adult fiction and non-fiction, Spanish language materials, large print, literacy materials, and children's and young adult material including a strong reference collection. The library will provide an appropriate number of computers for a variety of uses. Centennial Park Branch The Centennial Park Branch will serve as a neighborhood library with an emphasis on services to children and young adults. The library will maintain its children's library and create an exciting new area for young adults. A partnership will be formed with UNC to use student interns to assist children and young adults with homework. Computer technology and electronic resources will be readily available. The library will continue to provide a strong children's collection and a variety of programming. The District's genealogy collection and services will be provided at Centennial Park. Additional space for the collection and public seating will be allocated to this service. The German/Russian collection will be re-located to become part of the genealogy collection. Centennial Park Branch will house a collection of 75,000-80,000 items supporting popular adult fiction and non-fiction, genealogy, young adult materials, and children's materials. Carbon Valley Branch The Carbon Valley Branch will continue to serve as a small neighborhood library. Hours of service will be expanded to include more evening and weekend hours. An emphasis will continue to be placed on services and programs for children and young adults. Improved technology will promote access to research for adults and teens. Residents of southwest Weld County will also be served by expanded Bookmobile service (see "Bookmobile"). West Greeley Branch The new Branch Library in west Greeley will serve the dual role of neighborhood library and resource center for the entire District. The West Greeley Branch will house a large reference collection and will provide walk-in and telephone reference service, and electronic access to anyone in the District, using e-mail and a toll-free telephone line when appropriate. The reference department will be staffed at a level adequate to provide telephone service to individual patrons and the branch and member librarians. Interlibrary loan service will be administered at the West Greeley Branch. Modems, facsimile equipment, and e-mail will be used for document delivery. As a neighborhood library, the West Greeley Branch will provide a strong children's collection and a variety of programming. The West Greeley Branch will enter into partnerships with other community organizations to establish a small business collection. The collection will be responsive to the needs of the business community. In addition to a collection of popular fiction and non-fiction materials, the West Greeley Branch will house a more in-depth collection of non-fiction and fiction items to serve the needs of all of the District libraries. An emphasis will be placed on the provision of electronic resources, which will be provided District-wide when feasible. The West Greeley Branch will serve as the hub for the District's on-line computer system. Bookmobile Services Bookmobile service to Weld County will be expanded through the addition of a second bookmobile. The Bookmobiles will serve as traveling neighborhood libraries with an emphasis on services and materials for children and senior citizens. A popular children's paperback collection will be established to allow a greater number of materials to be carried on the Bookmobiles. The Bookmobiles will carry collections of 4,000 to 5,000 books and non-print materials. Emphasis will be on fiction materials for both children and adults, with smaller non-fiction collections. Outreach service to senior citizens will be provided through deposit collections located at a senior centers outside the city limits of Greeley. A rotating collection of materials will be administered by the Bookmobile staff. Computer technology will be added as a service on the Bookmobiles. Patrons and staff will have access to the District's computerized catalog and circulation system, as well as the Internet and other computerized databases. Reference service to Bookmobile patrons will be greatly enhanced through computer technology. District Support Services District Support Services will administer the operation of the branch library system, manage the District budget, provide long range planning for the District, and provide centralized services to all District libraries. Centralized services will include: 1. A Technical Services Department that will be responsible for the ordering, cataloging, and processing of all books and other materials for the District. An emphasis will be placed on a quick turnaround time for getting new materials out to the libraries. 2. Technology support which includes maintenance of the on-line catalog (WeldCat), circulation system, frame relay, and on-line databases, and the provision of computer consulting and technical assistance for WeldCat and the Internet. 3. Reference service from the new West Greeley Branch, using a toll-free phone line and computer technology to deliver service. 4. Daily courier service between District libraries to ensure rapid delivery of materials and information to patrons and staff. 5. Marketing of District services and activities through psa's, newspaper articles, brochures, bookmarks, flyers, and a quarterly newsletter. 6. Workshops, consulting, and individualized training for library staff and trustees. 7. Rotating collections of large print, audio, and video materials. Budgetary Accounting Basis The Weld Library District budgetary procedure uses the following Basis of Accounting. Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of Accounting relates to the time of the measurements made, regardless of the measurement focus applied. The Weld Library District Fund utilizes the modified accrual basis of accounting. Under this method revenue is recognized in the year in which it becomes both measurable and available as net current assets. Revenue susceptible to accrual, that is, measurable and available to finance the District's operations or of a material amount and not received at the normal time of receipt, primarily consists of property taxes assessed in 1999 and payable in 2000. Unbilled charges for services are recorded in the appropriate funds at year end. Expenditures are generally recorded when the related fund liability is incurred. GENERAL FUND WELD LIBRARY DISTRICT January 1, 2000 to December 31, 2000 2000 DESCRIPTION FINAL ESTIMATED RESOURCES: Beginning Fund Balance, January 1 $ 1,088,180 Estimated Fund Revenue: Property Tax 4,663,014 Other Revenue 489,800 TOTAL AVAILABLE RESOURCES: $ 6,240,994 ESTIMATED EXPENDITURES: Centennial Park Library $ 676,491 Carbon Valley Branch 128,603 Lincoln Park Library 383,491 Bookmobile 390,155 District Support Services 1,015,533 Capital Improvements 420,000 Lease 111,200 Grants-In-Aid 915,337 TOTAL EXPENDITURES: $4,040,810 ENDING FUND BALANCE Operating Reserve $ 697,380 Emergency Reserve 154,292 Capital Reserve 1,348,512 TOTAL ENDING FUND BALANCE: $ 2,200,184 '- 0 a 000 0 0 0 0 r O W uO 000 00000 O J 0 N M W Li ccCV1 t0 N Q M O t- o Z v v U) NE NON 000 0000N 0010 000 00000 N N O 000 00000 C N N T A W COO 0 0 VM' Z 0 eo o O 2 V O u O 0 No U W • K NON 000 0000N )0 0 0 000 0 0 0 0 Y) N M ° 000 00000 v Nm O) Ol W )!)(ONO M N t0 M O) MO t- V OW O D No W Et m O W OOO 00000) F N O M 000 00000 000 000 00000 U Or) OOO) 00of MONOO Ct F- O) N — r CO I— W 0CJ W r N N Wm m O z mo } ; m m▪ W a' a mu- 8 • O N m O 2 O o ow U_ J W K N C } w o U c Q W g > Z m dW CO Z y W to 7 J UU — co w > > w 0 K K Z Ow 0 > Q 7 w �C Z W W J W 7 z J o H yox ooth < Z oZyW z cc -. r wwzO g oo33 0wow1- a ¢ >- � 0WCOzt- k- 0 < Le0- 0 11 < 0 `, za000 ¢ rn. cnr Uc> ar 2LLworr r WO O M O N O O N W U < V V VQ Va "CO 7 z i ; 00 _00 000 po 'OE, 0) 0) COO U 0 Q 0 Z 0 0 0 0 000 CNN N N N N N IL O U) to 0 0 0 0 0 0 0 0 0 r of o r vi of o no V OOD NO a N CO 0 CO m J cp N M O l()O I()O O Z OO r r cn M 0 V D) O N LL V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CODM O 0) LD M O N: CDO O 0 0 O d' fD N C N O on a)(D o co-66 6 w N r CO co r N 0 O 7 N 0 U w 000000000 t•) O r N Hi O N O D) 0 0 O) N M 0 M N- sT (D N V cD 0 M W I- CD r N co m N O r O� O w (D �-- M f7 0 V 0) 0 0 D K N w K F CCO N W 0 0 0 0 0 0 0 0 0 Ce 000000000 ENO 0No) 0r1-- O F O O cD M V N } 0 L j O N- 0 N r N N V N r O V M Q� W O) ❑ N X0 m to J LLJ 0 LL N F 0 Z K O Cr O 2 W CO K co O Y rn w U Z m O 5 J U (n w Z W 2 w EL Q J y a O o aL � a00 F Z > amN - aw o zz ? 015aF3 W H m y o 0 0 r Z a X w ¢ w ? 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W O W C M 0 O c 0 al a a>i K O V m 0 %� 0 W < 0 m K 4 m CO o N 0 a] 4 5 -a W E. Z. cL .] W F Z FO K 0 G] F Z m a O N £ F S. 0 0 0 N M O M N N 0 0 0 F it N 0 0 0 • O 0 >. U U 4 L ll 0 0 ' 0 Zi m a o 0 ¢ 0 a F 0 0 4 0 0 • 0 0 o 0 0 o a ..4 .0i., -. .] IN a U 2 00 F F F H H F F F F FP, F FFFFFF a N N £ F 0 H £ O N O Z 8 p j 00 Di v 0 b T a' Cl Z K .. m 0 0. c. . 4 3 4 a .p 7 0 3 0 RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE WELD LIBRARY DISTRICT, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2000, AND ENDING ON THE LAST DAY OF DECEMBER 2000 WHEREAS, the Library Board of the Weld Library District has appointed Steven Cottrell, Weld Library District Director, to prepare and submit a proposed budget to said governing body at the proper time; and WHEREAS, Steven Cottrell has submitted a proposed budget to this governing body for its consideration; and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on December 13, 1999, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld Library District, Colorado: Section 1. That estimated expenditures for each fund are as follows: General Fund $4,040,810 Section 2. That estimated revenues for each fund are as follows: General Fund: From unappropriated surpluses $ 1,088,180 From sources other than general property tax 489,800 From the general property tax levy 4,663,014 Total General Fund $ 6,240,994 Section 3. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Weld Library District for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman, Weld Library District Board, and made a part of the public records of the District. ADOPTED, this 13th day of December, A.D., 1999 President Libra Board ATT ST: 666 Se etary, Library Board RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES,IN THE AMOUNTS AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD LIBRARY DISTRICT, COLORADO, FOR THE 2000 BUDGET YEAR. WHEREAS, the Library Board has adopted the annual budget in accordance with the Local Government Budget Law, on December 13, 1999, and WHEREAS, the Library Board has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to an for the purposes described below, so as not to impair the operations of the District. NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld Library District, Colorado: That the following sums are hereby appropriated from the revenue of each fund, to each fund, for purposes stated: General Fund: Current Operating Expenses $3,373,545 Capital Outlay 667,265 Emergency Reserve 0 Debt Service -0- Total General Fund $4,040,810 ADOPTED, this 13th day of December, A.D., 1999. Mitit 61 I- 614/14 Preside Libr y Board AT EST:: a A,. j .r ^ Se retary, Library Board u RESOLUTION TO SET MILL LEVIES A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 1999 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE WELD LIBRARY DISTRICT, COLORADO, FOR THE 2000 BUDGET YEAR. WHEREAS, the Library Board of the Weld Library District has adopted the annual budget in accordance with the Local Government Budget Law, on December 13, 1999, and WHEREAS, the amount of money necessary to balance the budget for general operating expenses is $4,663,014, and WHEREAS, the 1998 valuation for assessment for the Weld Library District as certified by the County Assessor is $1,435,215,212. NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld Library District, Colorado: Section 1. That for the purpose of meeting all general operating expenses of the Weld Library District during the 2000 budget year, there is hereby levied a tax of 3.249 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2000. Section 2. That the District Librarian is hereby authorized and directed to immediately recertify to the County Commissioners of Weld County, Colorado, the mill levies for the Weld Library District as hereinabove determined and set. ADOPTED, this 13th day of December, A.D., 1999. �} 27-44,„ „,4--, President,' ibrarV/Board iST: UUU Ie Ace --a� tary, Library Bo rd j/ CERTIFICATION OF TAX LEVIES TO: County Commissioners of Weld County, Colorado. The Library Board of the Weld County Library District (governing board) (unit of government) hereby certifies the following mill levies to be extended upon the GROSS assessed valuation of $ 1 -435 215 212 . Submitted this date: 12/13/99 PURPOSE LEVY REVENUE 1. General operating expenses (This includes 3 249 mills $ 4,663,014 fire pension) 2. (MINUS) Temporary property tax credit/ ( )mills $( Temporary mill levy rate reduction 39-1-111.5, C.R.S. SUBTOTAL mills $ 3. General obligation bonds and interest* mills $ 4. Contractual obligations approved at election mills $ 5. Capital expenditures (levied through public hearing mills $ pursuant to 29-1-301(1.2),C.R.S.) for(counties and municipalities only), 29-1-302(1.5),C.R.S.for(special districts only)or approved at election 6. Refunds/Abatements mills $ 7. Other(specify) mills $ mills $ mills $ TOTAL 3949 mills $ 4 663 014 Contact person: Donald D. p �� Warden Daytime phone: ( 970 ) 356-4000 Est. 4218 ti Signed: `"1L,,/tritLat H TitlePresident, Weld County Library District *SPECIAL DISTRICTS must certify separate mill levies and revenues to the Board of County Commissioners, one each for funding requirements of each debt (32-1-1603, C.RS.) Space is provided on the back of this form. Totals should be recorded above on line 3. NOTE: Certification must be carried to three decimal places only. If your boundaries extend into more than one county,please list all counties here: Send a completed copy of this form to the Division of Local Government, Room 521, 1313 Sherman Street, Denver, Colorado 80203, (303) 866-2156. FORM DLG 70(Rev 1/98) 12/03/99 11:15 FAX WELD ASSESSOR IA 003/00.3 AMENDED CERTIFICATION OF VALUES Name of Jurisdiction: WELD LIBRARY New District: N USE FOR STATUTORY CALCULATIONS (5.5% LIMIT) ONLY In accordance with 39-5-121(2)and 39-5-128(1), C.R.S.,The total Assessed Valuations for taxable year 1999 In Weld County On December 3,1999 Are: Previous Year's Net Total Assessed Valuation:. $ 1,365,830,800 Current Year's Gross Total Assessed Value: $ 1,438,697,310 (-) Less TIF district increment, if any: $ 3,482,098 Current year's net total assessed valuation: $ 1,435,215,212 New Construction*: $ 63,018,320 Increased production of producing mine**: $ 0 Annexations/Inclusions: $ 0 Previously exempt federal property*": $ 0 New primary Oil or Gas production from any $ 16,127,876 cil and gas leasehold or land(29-1-301(1)(b)C.R.S.)***: Taxes collected last year on omitted property $ 1,191.88 as of AUGUST 1 (29-1-301(1)(a)C.R.S.): Taxes abated and refunded as of AUGUST 1 $ 15,369.64 (29-1-301(1)(a)and 39-10-114(1)(a)(I)(B)C.R.S.): New Construction is defined as:Taxable real property structures and the personal property connected with the structure. Jurisdiction must submit a certification to the Division of Local Government in order for a value to be accrued.(DLG52&52A) ""*Jurisdiction must submit an application to the Division of Local Government in order for a value to be accrued.(DLG 528) USE FOR'TABOR' LOCAL GROWTH CALCULATIONS ONLY In Accordance with the Provision Of Article X,Section 20,Colorado Constitution,The Actual Valuations for the Taxable Year 1999 In Weld County On December 3,1999 Are: Current Years Value of All Real Property*: $ 6,004,805,326 ADDITIONS TO TAXABLE REAL PROPERTY: $ 327,692,426 Construction of taxable real property improvements": Annexations/Inclusions: • • $ 0 Increased mining production***: $ 0 Previously exempt property: $ 405,700 Oil or Gas production from a new well: $ 18,720,226 Taxable real property omitted from the prevous year's tax $ 1,064,563 warrant.(Only the most current year value can be reported): DELETIONS FROM TAXABLE REAL PROPERTY: $ 407,031 Destruction of taxable real property improvements: Disconnection/Exclusion: $ 0 Previously taxable property: $ 2,382,291 • This Includes the actual value of all taxable real property plus the actual value of religious,private schools,and charitable real property. " Construction Is defined as newly constructed taxable real property structures. Includes production from a new mine and increase in production of a producing mine. NOTE:All levies must be certified to the Board of County Commissioners no later than December IS,1999. CERTIFICATION OF TAX LEVIES TO: County Commissioners of Weld County, Colorado: This is to recertify that the tax levy to be assessed by you upon all property within the limits of the Weld Library District, based on a total assessed valuation of $1,435,215,212 for the year 1999 as determined and fixed by the Library Board on December 13, 1999, is: General Operating Expenses 3.249 mills $4,663,014 TOTAL: 3.249 mills $4,663,014 You are hereby authorized and directed to extend said levy upon your tax list. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Weld Library District, Colorado, this 13th day of December, 1999. 04 Preside Libr Board CERTIFICATION I hereby certify that the attached 2000 Final Budget is a true and accurate copy of the budget of the Weld Library District, adopted by the Library Board on the 13th day of December, 1999. WELD CO , COLORAD BY: 747��1/� Donald . Warden, irector Finance and Administration '04ppp0B�'. SUBS R1113EginatrpR : TO before me this 13th day of December, 1999. r Notary P blic , My Commission Expires June 8.2002 Hello