The URL can be used to link to this page

Browse Search

Home My WebLink About980247.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 11, 1998 TAPE #98-04 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, February 11, 1998, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Constance L. Harbert, Chair Commissioner W. H. Webster, Pro-Tem Commissioner George E. Baxter Commissioner Dale K. Hall Commissioner Barbara J. Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden READ ORDINANCE BY TAPE: READ ORDINANCES #147-N AND #191-B BY TAPE: Commissioner Kirkmeyer moved to read Ordinance #147-N and #191-B by tape. Commissioner Baxter seconded the motion, which carried unanimously. MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of February 9, 1998, as printed. Commissioner Hall seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Baxter moved to approve the consent agenda as printed. Commissioner Webster seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. 980247 BC0016 PUBLIC INPUT: Karen Van Gorder, representative for the Gill Community Group, presented a petition to the Board requesting assistance with installing a surface water drainage system. Ms. Van Gorder explained during the rainy season Gill has problems with flooding, standing water, mosquitos, and poor road conditions. Ms. Van Gorder stated the petition has been signed by 63 residents, as well as 10 leaders and members from the Jerusalem Temple Church in Gill, representing 64 properties, equaling 84% of the community. The petition states property owners will pay for necessary culverts near their properties, will remove obstacles, and will maintain the ditches by keeping them free of debris. Commissioner Hall stated he attended a meeting in Gill last November when the petition was discussed, and added that he has contacted the State Department of Local Affairs regarding the possibility of receiving additional assistance. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $321,171.53 Commissioner Webster moved to approve the warrants as presented by Mr. Warden. Commissioner Kirkmeyer seconded the motion, which carried unanimously. BIDS: PRESENT BIDS: Pat Persichino, Director of General Services, stated there were no new bids to present. PRESENT AND APPROVE MAPO BID - PUBLIC WORKS: Mr. Persichino stated this is the normal Pest and Weed request for herbicides for the 1998 spray season through MAPO (Municipal Assembly for Procurement Officials). The low bidders that meet specifications for each item are Van Diest Supply Company in the amount of$35,303.30, and United Horticultural Supply in the amount of $18,370.05, for a total chemical purchase of $53,673.35. Commissioner Kirkmeyer moved to approve said bid. Seconded by Commissioner Hall, the motion carried unanimously. APPROVE 1998 AERIAL MAPPING BID - ASSESSOR'S OFFICE: Mr. Persichino presented the sole bid from Total Engineering Service, Inc., in the amount of$42,190. Mr. Warden requested the Board continue this bid for two weeks, to accommodate the GIS bidding which might make this bid unnecessary. Commissioner Kirkmeyer moved to continue this bid for two weeks. Seconded by Commissioner Hall, the motion carried unanimously. APPROVE 1998 TRAFFIC PAINT BID-PUBLIC WORKS DEPARTMENT: Mr. Persichino requested this bid be continued for one week to allow bidders to submit paint and paint tote samples. Commissioner Webster moved to continue this bid for one week. Seconded by Commissioner Baxter, the motion carried unanimously. Minutes, February 11, 1998 980247 Page 2 BC0016 APPROVE MAXI VANS - DEPARTMENT OF HUMAN SERVICES (CON'T FROM 02/04/98): Mr. Persichino stated the low bid does not meet specifications; therefore he recommended approval of the second low bid from Garnsey and Wheeler Ford in the amount of$27,404.80 for each of six vans, plus $144 for a complete set of service manuals. Commissioner Baxter moved to approve said bid. Seconded by Commissioner Webster, the motion carried unanimously. APPROVE MAXI VAN WITH LIFT AND TIEDOWN BID - DEPARTMENT OF HUMAN SERVICES(CON'T FROM 02/04/98): Mr. Persichino stated the low bid does not meet specifications; therefore he recommended approval of the second low bid from Garnsey and Wheeler Ford in the amount of$34,007.80, plus $144 for a complete set of service manuals. Commissioner Baxter moved to approve said bid. Seconded by Commissioner Webster, the motion carried unanimously. APPROVE VAN (PARENT INVOLVEMENT VAN) BID - DEPARTMENT OF HUMAN SERVICES(CON'T FROM 02/04/98): Mr. Persichino stated the low bid does not meet specifications; therefore he recommended approval of the second low bid from Garnsey and Wheeler Ford in the amount of$27,240.80, plus $144 for a complete set of service manuals. Commissioner Webster moved to approve said bid. Seconded by Commissioner Baxter, the motion carried unanimously. APPROVE VAN (CONVERSION/CUSTOM DESIGN) BID -DEPARTMENT OF HUMAN SERVICES(CON'T FROM 02/04/98): Mr. Persichino stated the low bid does not meet specifications; therefore he recommended approval of the second low bid from Garnsey and Wheeler Ford in the amount of$31,890.20, plus $136 for a complete set of service manuals. Commissioner Baxter moved to approve said bid. Seconded by Commissioner Webster, the motion carried unanimously. BUSINESS: NEW: CONSIDER RENEWAL APPLICATION FOR 3.2 BEER LICENSE AND AUTHORIZE CHAIR TO SIGN - KEN'S MARKET, INC., DBA OUR LITTLE STORE: Bruce Barker, County Attorney, stated Deputy Wilson presented no concerns regarding this establishment. Commissioner Hall moved to approve said renewal. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. REVIEW OF CONDITIONS FOR RENEWAL OF TAVERN LIQUOR LICENSE -J. MONTES, INC., DBA EL RODEO BAR: Mr. Barker explained Condition F, from the resolution dated October 6, 1998, required the Board to review the conditions set and determine if the applicant is in compliance. Due to an oversight, this review was not scheduled; however, the applicant was present on January 5, 1998. Mr. Barker asked Deputy Profitt to review the liquor license and submit any comments. Regarding Conditions D and E, Mr. Barker stated the applicant submitted certificates from Loya Security Agency and information Minutes, February 11, 1998 980247 Page 3 BC0016 about T.I.P.S. Deputy Profitt reported he needed to research some recent incidents which cause concern. Mr. Barker stated he feels the applicant is making an effort to comply with the conditions set, and no action is necessary. In response to Chair Harbert, Mr. Barker stated the license will expire in October. Daniel Carr, representative for the applicant, stated they were present at the January 5, 1998, meeting and stated he has received no concerns from Deputy Profitt. Commissioner Kirkmeyer moved that the conditions have been complied with. Commissioner Webster seconded the motion, which carried unanimously. CONSIDER AGREEMENT FOR PURCHASE OF STOCKPILED MATERIALS AND AUTHORIZE CHAIR TO SIGN: Mr. Barker stated the agreement with Gary and Jean Sheffler ended January 8, 1998, and added the County will be charged a higher price of$.45 per cubic yard to continue mining and stockpiling. Mr. Barker explained this agreement is to allow the County to remove said stockpiled materials and begin the reclamation process. Commissioner Baxter moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER MEMORANDUM OF UNDERSTANDING FOR THE GEOGRAPHICAL INFORMATION SYSTEM AND AUTHORIZE CHAIR TO SIGN: Mr. Warden stated he has been working with the Assessor's Office regarding the Geographical Information System (GIS) and parcel maps. The Assessor is required by law to maintain parcel maps and this memorandum of understanding will incorporate parcel maps into the GIS system. Mr. Warden explained GIS will provide better parcel identification, more information, and will help in the conversion process from paper maps to digitized maps. Mr. Warden stated the conversion process is estimated to take about one year, the proposals for Orthophoto maps will be next Wednesday, and he commended the Assessor's Office on their cooperation. In response to Commissioner Kirkmeyer, Mr. Warden explained a temporary position will be provided for a six to nine month period, to relieve an Assessor employee to work on the GIS team. The position will be funded through savings from the mapping bid. Commissioner Hall moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. PLANNING: FIRST READING OF ORDINANCE#147-N, IN THE MATTER OF AMENDING THE WELD COUNTY COMPREHENSIVE PLAN: Shani Eastin, Department of Planning Services representative, explained this is a request to amend the Structural Land Use Plan Map 2.1 included in both Ordinances #147-N and #191-B, and stated the applicant's representative was present to answer any questions. In response to Commissioner Hall, Ms. Eastin explained the proposal is to add 310 acres to the Mixed Use Development Area (MUD). This parcel was not originally included because there was no access to the St. Vrain Sanitation Sewer; however, service to sanitation sewer is now available. Ms. Eastin stated by including the applicant into the MUD area, if development ever occurs, the applicant will be required to meet the MUD standards. Responding Minutes, February 11, 1998 980247 Page 4 BC0016 to Commissioner Baxter, Ms. Eastin stated the property is actually 310 acres; therefore, the legal needs to be corrected. Gary Tuttle, representative for Glen Douthit, applicant, explained the location of the new sewer pipeline which goes through the applicant's property. Mr. Tuttle stated since St. Vrain Sanitation has requested the applicant contribute to the cost of installation, he si now requesting inclusion in the MUD area. In response to Commissioner Baxter, Mr. Tuttle explained the north quarter of the property has been designated as commercial/business which is similar to activities on the other side of Highway 66. The rest of the property is residential, which is an appropriate land use. Commissioner Hall moved to approve Ordinance #147-N on first reading. Seconded by Commissioner Baxter, the motion carried unanimously. In response to Commissioner Kirkmeyer, Mr. Barker stated he will work with staff to get a correct legal and make necessary changes prior to the second reading. FIRST READING OF ORDINANCE #191-B, IN THE MATTER OF AMENDING THE WELD COUNTY MIXED USE DEVELOPMENT (MUD) PLAN: This item was discussed with the previous matter. Commissioner Hall moved to approve Ordinance #191-B on first reading. Commissioner Webster seconded the motion, which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. Ordinances #147-N and #191-B were approved on first reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. BOARD OF COUNTY COMMISSIONERS �n� WELD COUNTY, COLORADO ATTEST: eGI , ` • �n + EXCUSED DATE OF APPROVAL {r = 1 Constance L. Harbert, Chair/1 Weld Cou ioe, 1 ii % a,,: Y y, n r/ �I �j�/ U� __ ,,, �(((YY�(l/lV // `/uu'Ch1U/ L/1 1 '% . W. H. Webster, Pro-Tem BY: - ,JL�,. !� :aXc J Deputy Cle� :*r:' d / l . Baxter Daly-7K. Hall , 1t Barbara J. Kirkmeyer Minutes, February 11, 1998 980247 Page 5 BC0016 Hello