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Home My WebLink About960780.tiff RESOLUTION RE: APPROVE CERTIFICATION OF INTENT TO PROCEED AND SPECIAL BRIDGE FUND BRIDGE PROJECT ESTIMATE AND AUTHORIZE CHAIR TO SIGN - BRIDGE #31/68A WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Certification of Intent to Proceed and a Special Bridge Fund Bridge Project Estimate for Bridge #31/68A between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Public Works Department, and the Colorado Transportation Commission, with terms and conditions being as stated in said certification and estimate, and WHEREAS, after review, the Board deems it advisable to approve said certification and estimate, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Certification of Intent to Proceed and a Special Bridge Fund Bridge Project Estimate for Bridge #31/68A between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Public Works Department, and the Colorado Transportation Commission, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said estimate. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of May, A.D., 1996. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO E �. i ,i , / �. c_; le '4 Wa-Ah /Barba' J. Kirkmeye, Chair 1861 cfr, my Clerk to the Board � �' 1, -67zQeter, P - m r. l/}i1 • 1�- -w`" Deputy Cle to the Board Dale K. Hall APP D AS T M: � e8 � u1 onstance L. Harbert W. H. Webster e Pa) 960780 EG0035 CERTIFICATION OF INTENT TO PROCEED The County of weld _ hereby certifies to the Colorado Transportation Commission that it intends to proceed with Bridge Structure Number 6EL031 .0-06R.0A for which it received Special Bridge Fund Account monies; and certifies that it has, or will have the required twenty percent local matching funds by $67,000.00 . Attached is a design engineer's preliminary cost estimate and a specific construction schedule,including a project start date and an estimated project completion date, pursuant to the State Department of Transportation's Procedural Directive Number 43.1. By: (county official) llraw crhpltinna (official's name printed) panty Fngi nar>r (title) Date: S///9 960780 SPECIAL BRIDGE FUND BRIDGE PROJECT ESTIMATE Structure Number: WEL 031.0-068.0A County: Weld Engineering: Preliminary Engineering $ 3.000 Design Engineering $ 27.000 Construction Engineering and staking $ 12.500 Project Engineering $ 14.000 Final Inspection $ 2.160 TOTAL ENGINEERING COSTS: $ 58,600 Labor-Materials-Equipment: Mobilization $ 4,000 Site Preparation $ 30.120 Excavation $ 11,000 Abutments/Piers/Piling $ 68.500 Structure/Deck/Guard Rail $ 55.500 Approaches $ 8.000 Pavement $ 22.000 TOTAL-MATERIALS- EQUIPMENT COSTS: $ 199.120 Contingencies: $ 77.220 TOTAL PROJECT COST $ 335,000 Date of Bid Proposal: September 1. 1996 Project Start Date: November 1, 1996 Project Completion Date: A41.1441 / April 1. 19977 #0,14.11Ei�e stimate Prepared By: it A41. ""°� LA' r n�i nec r , �„ (signature and title) yin„. d!roved Chair l test s �� rd of Weld County Commissioners:/-2W)- /17/iinuyw— , hIa , � (signature) 05/0'6/96 m:eagineedestlmate 960780 • COLORADO ( PROCEDURAL DIRECTIVE F DEPARTMENT OF HIG NAYS DIVISION ` ALL guloc7 ADMINISTRATION OF SPECIAL BR1 w E ACCOUNT AUTHORIZED BY H.B. 1090, "`""`43-4-2-5 61(al. C R.S '973 AS AMENDFD 43. 1 inn 8/e �"�7X OM0""M"""OFFICE OF MANAGEMENT & BUDGET 8/16/8228 PURPOSE Itt;.V VEA LE? { $ MI To promulgate a procedure for the Department of Highways in administration of Special Bridge Account revenues . AUTHORITY House Bill 1090, 1981 Session of the Colorado General Assembly, 43-4-205(6)(a) , and (7)(4) . C.R.S. 1973, as amended; and Highway Commission Resolutions 1188D of 3/18/82, and 1212D of 6/17/82 (Attachments 1 & APPLICABILITY Colorado State Treasurer, all Divisions of the Department of Highways, and the Special Highway Committee of Colorado Counties Inc . and Colorado Municipal League . DEFINITIONS 1 . Special Bridge Account: Sixteen percent of proceeds of additional state motor fuel tax directed by H.B. 1090 to be divided among state, counties and municipalities . The allocation will be based on the percentage of total cost need of deficient bridges with a sufficiency rating of 0 to SO on a scale of 0 to 100 in accordance with the bridge inventory program of the Fe_eral Highway Administration administered by the Colorado Department of Highways. 2. Special Highway Committee. The Colorado State Highway Commission, in its resolution 1188-D, on March 18, 1982, authorized the Special Highway Committee, consisting of eight representatives (four representing the counties and four representing the municipalities) to recommend local bridge projects to the Highway Commission for funding from the Special Bridge Account as established by H.B. 1090. Representatives of the Colorado Department of Highways ' Staff. Traffic and Safety Projects Branch and Stith' Bridge Design Branch serve as technical advisors to the committee. PROCEDURES Special Bridge Account Shares. The Highway Commission annually, on or before March 31 , by resolution, will notify the State Treasurer of the percentage distri- bution of funds in the Special Bridge Account. Funds from the account will be all ocated to the State Department of Highways, the Counties, and the Municipalities in accordance with the percentage needs as developed by the federal bridge inventory. The funds allocated for the year ending June 30, 1982 are based on the percentage of total cost need as of October 1 , 1981 . The funds allocated for the following years ending each June 30 will be based on the percentage of total cost need as of January 1 of the previous year. w.oe 1 3 960780 saact ADMINISTRATION OF PECIAL BRIDGE ACCOUNT AUTHORIZED BY H.B. 1090, puwea I 43-4-2-S(6)(a),, C. . 197s, AS AMENDED 43.1 State Treasurer. The Colorado State Treasurer's Office will allocate monthly to the State Department of Highways in accordance with the percentages authorized by the State Highway Commission receipts from the percentage of motor fuel tax assigned by law to the Special Bridge Account. The Department of Highways will maintain separate accounts for the shares for counties and municipalities. The State share will go into the State Highway Fund. Interest earned on such accounts will be credited to such accounts. Accounts in the Department of Highways are numbered FMS 00001-105 for municipalities, and FMS 00001-106 for counties. Administration. Administration of the special bridge accounts will be accomplished by the State Department of Highways, Division of Administration, Accounting Branch. The cost of administration shall be shared one-third each by the State, Counties, and Municipalities up to one-half of one percent of their allocation from the special bridge account not to exceed $30,000 a year, paid annually in July and based upon services provided in 'hn prior fiscal year. Process for Allocating Special Bridge Money to Counties and Municipalities. 1 . The applicants submit an application for funding to the Special Highway Committee. 2. The Special Highway Committee reviews the applications and submits specific project recommendations to the Highway Commission. Specific project recom- mendations will include the maximum recommended amount of state funding for each project, not to exceed eighty percent of the total project cost. 3. The Highway Commission approves specific projects to be funded and the maximum amount of state funding for each project. 4. The Special Highway Committee notifies the local 'entity of the Highway Commission's approval of the project. 5. Within forty-five days after receipt of the notification of project approval , the local entity certifies to the Special Highway Committee that it• intends to proceed with the project and that it has, or will have by a specific date, the required local matching funds. A design engineer's preliminary cost estimate and a specific construction schedule, including a start date and • - - projected project close out date. shall accompany the Certification of Intent to Proceed unless good cause is shown for delayed transmittal . Upon the failure of any applicant to provide this certification and engineer's documentation, or the appearance of disproportionate cost in the documentation, the Special High- way Committee may recommend that the Highway Commission remove its approval for funding of the project. 6. The initial portion of- state funds will be released after the local entity submits a Certification of Project Start to the Special Highway Committee or its designated representative(s) (CML and CCI Special Highway Committee staff persons). The Committee or its designated representative notifies in writing the State Department of Highways' Executive Director of the receipt of the Certification and the Executive. Director or his designated representative releases fifty percent of the state funds authorized for the project. ( • PAGE 2 OF 960780 • mar ADMINISTRATION OF SPECIAL BRIDGE ACCOUNT AUTHORIZED BY H.B. 1090, 1RM,DE■ 43-4-2-5(6) (a) , C.R.S. 1973, AS AMENDED 43. 1 • 7. The second portion of state funds will be released after the entity certifies to the Special Highway Committee or its designated representative(s) that forty percent of the project is complete. The Committee or its designated representative notifies in writing the State Department of Highways' Executive Director of the receipt of the Certification and the Executive Director or his designated representative releases an additional forty percent of state funds authorized for the project. B. The remaining portion of state funds will be released after the local entity certifies to the Special Highway Committee or its designated representative(s) that the project is complete, the entity has contributed a cash match, which is, at a minimum, twenty percent of the total project cost, and that it has advertised for and has made final payment to the contractor. The committee or designated representative notifies in writing the State Department of Highways' Executive Director of the receipt of the Certification and the. Executive Director or his designated representative releases the last ten percent of the state funds committed to the project. 9. Any approved project may be withdrawn prior to the commencement of construction upon notification by the applicant to the Highway Commission through the Special Highway Committee. Preliminary and Construction Engineering. It is the responsibility of the local entity to provide preliminary and construction engineering estimates, design, and supervision. If the local entity requests that the Department of Highways provide such services, the costs will be billed to the local entity. Preliminary engineer- ing and design costs incurred are an obligation of the local entity whether or not the project proceeds to construction. Upon Certification of Project Start by the local entity, preliminary engineering and design costs will be included in the project cost, together with construction engineering and supervision. Costs for such services should be no more than twenty percent of the total poject cost. The Action Plan process of the Colorado Department of Highways need not be followed for such local bridge projects. Unless Federal funds are involved, the brittle rerovatior: .ot have to meet federal standards for design .unless the local entity specifi t s. Bridge design on such state-local funded local bridge projects shall as inimum conform to the •Geometric Design Guide for Local Roads and Street ,' is red by the American Associa- tion of State Highway and Transportation Offi - I ( = 0). / / % Executive Director PAGE 3 oc 3 960780 rn CCI Colorado Counties, Inc. 1177 Grant Street•Denver,Colorado 80203 Phone:(303)861-4076•Fax:(303)861-2818 E-Mail: cci@capcon.com April 19, 1996 Board of County Commissioners r' yiot t _7 Weld County Courthouse • P O Box 758 Greeley,CO 80632 RE: Notification of Project Approval Structure No. WEL031.0-068-0A Dear Board Members: I-am pleased to inform you that your project referenced above was authorized for funding from excess revenues within the Special Bridge Fund Account by the Colorado Transportation Commission on June 22, 1995. Your structure was chosen by the Special Highway Committee to be placed on an alternate funding list to be obligated as moneys were returned to the account. Sufficient moneys have been retumed by projects reaching completion under cost and therefore this money will be allocated to you. The maximum funding level from this account has been set at$268,000.00 and this project authorization is subject to the following conditions: A. The approved maximum funding limit on any project cannot exceed 80 percent of the actual project cost. B. The approved maximum funding limit will not be increased to cover increased costs or cost overruns. C. No State funds will be paid for any costs,'including engineering cost, unless and until actual construction on the project is started. D. A "Certification of Intent to Proceed" must be submitted to this office within 45 days of the date of this letter, (see step 5 on page 2 of the enclosed Colorado Department of Highways"Procedural Directive No.43.1") If you have any further questions or desire additional information please contact Micki Hackenberger,CCI, at(303) 861-4076. Sincerely, Micki Hackenberger Legislative Coordinator President Marsha W.Osborn,Summit County•First Vice President Robert"Chris"Christensen,Douglas County•Second Vice President R.A."Rikki"Santarelli,Gunnison County Third Vice President Rod Hines,Saguache County•Fourth Vice President Mark A.Arndt,Morgan County•Treasurer Loren Whittemore,El Paso County Seeman'Doralyn Genova,Mesa County•Past President Stan Shafer,Yuma County 1•y ® 9 Q 60790 Hello