HomeMy WebLinkAbout950842.tiffRESOLUTION
RE: APPROVE VOCA GRANT APPLICATION FOR 1995-1996 AND AUTHORIZE CHAIRMAN
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victims of Crime Act (VOCA) Grant
Application for 1995-1996 for the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the District Attorney, with terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victims of Crime Act (VOCA) Grant Application for 1995-1996 for the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the District Attorney, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 19th day of April, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
D COUNTY, COLIORADO
ATTEST:
r/
Weld County Clerk to the Board
IL hiktatc-
BY: t
Deputy CIerlk-ko the Board
LG: _PR
Dale K. Hall, Chairman
IQ Jfit ,I
arbar; J. Kirkmey r, Prg-TTeda'
George @. Baxter
Constance L. Harbert
n
W. H. Webster
950842
DA0012
VICTIMS OF CRIME ACT (VOCA)
FEDERAL VICTIMS ASSISTANCE PROGRAM;
APPLICATION XIT
1995
GENERAL GUIDELINES
This application kit is intended for agencies and organizations who wish to apply for funds under
the Victims of Crime Act (VOCA) block grant program to provide direct services to victims of
crime. It is essential that applicants read and thoroughly understand this entire document before
preparing the attached application for funding.
Applications must be received by 5:00 p.m.. April 21, 1995. Late applications will not be
eligible for funding. Direct any questions to Candace Grosz at (303) 239-5703 or Carol Poole
at (303) 239-4446.
Send completed original application and 2 full copies (total of 3), and 30 copies of the first 6
pages to:
Candace Grosz
Division of Criminal Justice
700 Kipling St., Suite 1000
Denver, CO 80215
Applications will be reviewed by staff and the Governor -appointed Victims' Compensation and
Assistance Coordinating Committee, which serves in an advisory capacity to the Division of
Criminal Justice (DCJ).
VOCA ASSISTANCE FUNDS
AMOUNT AVAILABLE: $1,076,350.00
NUMBER OF AWARDS TO BE MADE: 90 PROJECTS
PURPOSE: To provide direct assistance to victims of crime as soon as possible after the crime
occurs in order to reduce the severity of the consequences of the victimization, to improve the
victim's willingness to cooperate with the criminal justice process and to restore the victim's
faith in the criminal justice system.
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ELIGIBILITY: To be eligible for VOCA funding, a project must:
• Be operated by a public agency or a non-profit organization, or a combination
thereof, that provides direct services to victims;
• Demonstrate substantial financial support from other sources;
• Utilize volunteers (or request a waiver due to compelling reasons);
• Promote coordinated public and private efforts to aid crime victims within the
local community;
• Assist victims in seeking available crime victims compensation benefits; and,
• Assure that all staff and volunteers have read and understand the Victim Rights
Act and enabling legislation.
REQUIREMENTS:
• Priority Categories: Federal guidelines require that each state allocate at least
10% of its total victim assistance grant funds to each of the four priority
categories: (1) child abuse; (2) sexual assault (including adult survivors of
childhood sexual assault); (3) domestic violence; and, (4) designated previously
underserved victim population(s). For the 1995 VOCA fiscal year, the
Coordinating Committee has determined that previously underserved victim
populations will include victims of the following crimes: elder abuse, hate
violence, gang violence, DUI/DWI, aggravated assault and robbery, and, a1so_,__
the survivors of homicide victims.
The Coordinating Committee may recommend more than the required 10% to a
category. In addition, they may recommend funding for types of victims not
designated in priority categories. It is the responsibility of the Coordinating
Committee to insure that all of Colorado's crime victims are adequately served
and to establish guidelines which promote balance in statewide services. To that
end, no one priority category will receive more that 55% of the total amount of
VOCA funds available to the state.
In 1995 projects which have as a primary purpose the provision of services to
child victims of domestic violence or sexual assault will receive five points to
enhance their score.
• Direct Services: Federal guidelines, determined by Congressional intent, require
that VOCA funds be used to provide DIRECT services to individual crime
victims. Direct services include, but are not limited to:
o Crisis intervention;
o Emergency services such as shelter, food or transportation;
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1) Existing (1 year) victim
2) New (less than 1 year)
3)
o Support services such as follow-up counseling, personal or legal advocacy,
referrals;
o Court -related services such as emotional support during a trial, appellate
process, parole board or probation hearing, or at the time of offender
release;
o Victim advocacy projects within law enforcement agencies; and,
o Recruitment, training and coordination of volunteers who provide the
above direct services to victims.
• Non -Supplanting: Federal funds may not be used to supplant or substitute for
state and/or local funds which would otherwise be available for crime victims
assistance services. Grant funds are intended to enhance or expand services
which extend beyond currently funded legislative mandates.
• Matching Funds: The applicant agency must provide matching funds for the
VOCA project. These funds may be either cash match from a non-federal source
or in -kind match which consists of non -cash donations to project activities. (A
good example of in -kind match is donated space or volunteer time which has been
assigned a dollar value.) Match must be provided as follows:
20% of VOCA project budget
in cash or in -kind match
assistance programs:
victim assistance programs:
Indian tribes or Native
American organizations on
Indian reservations:
35% of VOCA project budget
in cash or in -kind match
5% of VOCA project budget in
cash or in -kind match
• Coordination of Services: All applicants must demonstrate efforts to coordinate
their services with all other victim services from private and public sectors and
avoid duplication of services. This requires finding ways to cooperate,
economize, and activities such as serving on task forces or commissions,
developing written protocols and interagency agreements, and other program
coordination. Such activities qualify an organization to rarpiv'e VOCA funds but
are not activities that can be supported with VOCA funds.
• Coordination with Local VALE Boards: To avoid duplication of efforts and to
promote state/local cooperation, a copy of your VOCA application MUST be
submitted to your local Victims Assistance and Law Enforcement (VALE) Board
by April 21, the same time the application is submitted to DCJ. The Boards are
requested to submit comments/ recommendations to DCJ by May 17. Please
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contact your local District Attorney's Office for the name of your local VALE
Board Coordinator.
• Sound Financial Management: Each applicant will be required to describe the
procedures utilized to insure sound financial management of the agency. Federal
guidelines require programs to undergo an annual audit if they receive $25,000
or more from any federal source. Programs that receive less than $25,000 in
federal assistance must maintain records and internal controls sufficient for audit.
Please note: As of October 1, 1993, the Division of Criminal Justice requires
VOCA subgrantees who receive less than $25,000 to submit a formal financial
review or audit report at least every three years. Current audit reports and
financial reviews should be included with the 1995 applications in Appendix f.
Only one copy is needed.
• Victim Rights Act: A special condition will be included in each grant award.
The subgrantee must assure that all signatories, staff, and volunteers have read
and understand the rights afforded to crime victims pursuant to Section 24-4.1-
302.5 CRS and the services delineated in Sections 244.1-303 and 24-4.1-304
CRS which are known as the Victim Rights Act and enabling legislation.
DEFINITIONS:
Existing victim assistance programs: At the time of application the applicant agency has: a
record of providing effective services to victims for a minimum of one year; an operating budget
to provide those services for a minimum of one year; at least 20% of its support from non-
federal sources; the support and approval of its services by the community; and, analysis of its
activities shows that it achieves its intended results in a cost effective manner.
PLEASE NOLi _ : The term "existing victim assistance programs" does not necessarily mean a
program has previously received VOCA funds but that it has .previously provided victim
assistance services.
New victim assistance programs: The applicant agency has not yet demonstrated a record of
effective services as required above, but has substantial financial support from non-federal
sources of at least 35% of its budget for this project.
Native American victim assistance requests: A Native American tribe or organization on a
reservation is required to provide 5% of project costs from non-federal sources. This applies
to either new or existing programs.
Cash Match: A specified amount of non-federal dollars which applicant designates to be used
for the funded project in addition to the federal grant award amount.
In -Kind Match: A specified amount of non -cash donations (assigned a dollar value) which the
applicant designates to be used for the funded project in addition to the federal grant award
amount. A good example of in -kind match is volunteer time which has been assigned a dollar
value.
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Use of Volunteers: Programs must utili7P volunteers unless the Division of Criminal Justice
determines compelling reasons exist to waive this requirement. A "compelling" reason may
include statutory or contractual provisions that bar the use of volunteers for certain positions or
a lack of persons volunteering after a sustained and aggressive recruitment effort has been
conducted. Programs not utilizing volunteers must request a waiver in the application.
FUNDING PHILOSOPHY
The following policies have been established by the Victims' Compensation and Assistance
Coordinating Committee and the Division of Criminal Justice (DCJ) related to the process of
reviewing, evaluating and recommending federal VOCA awards.
• Continuation Funding Limits: There is no pre -determined limit to the number of years
a victim assistance program may apply for federal VOCA funds.
• Community Support and Coordination of Services: The Coordinating Committee
considers community support and service coordination essential for the survival and
effectiveness of a program. Evidence of the following will be required:
1) The proposed services are not duplications of already existing services in the
community.
2) The applicant has developed cooperative agreements or protocols with local
criminal justice, human service and community programs for purposes of making
and receiving referrals and coordinating services.
3) The program serves minorities and recruits minority staff and volunteers in a_ _
reasonable proportion to the number of minorities in the service area.
4) For continuing applications, the program has diversified its funding base and has
engaged in multiple fund raising efforts.
5) There is a program development plan in place for at least the next three years.
For continuing applications, the program has a successful history of providing
services.
• Funding History: There is a great deal of competition for VOCA funds. No specific
limit is established regarding the amount that an applicant may request. However, the
following information may be helpful. In 1994, $926,000 was available. Of 107
applications submitted, 89 were partially funded and the- average award was
approximately $10,065. The median grant amount and the most frequent award amount
were $7,520. Over 95% of the 1994 dollars supported direct services personnel.
EXAMPLES OF NON -FUNDABLE PROGRAMS/SERVICES/COSTS
As previously stated, VOCA funds may be used only to provide direct services to victims. The
following are some examples of ineligible programs/services/costs which should not be included
in the grant application. These examples are provided to assist applicants in understanding
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federal regulations, and to limit the necessity of rejecting programs because they request costs
which cannot be paid with federal VOCA funds.
• Victim Compensation Costs: Costs which would otherwise be eligible for local or
federal Victim Compensation reimbursement cannot be paid for with VOCA funds.
Relocation expenses such as travel, security deposits on housing, ongoing rent or
mortgage payments, and victim protection costs, which may be covered by crime victim
compensation programs are not eligible expenses.
• Medical Costs: Hospital care, nursing home care, home health-care costs and other in-
patient treatment costs are not eligible expenses. VOCA victim assistance grant funds
cannot support medical costs regardless of whether they are a result of a victimization
or not.
• Community Education: Activities intended to raise the public's consciousness of victim
issues are necessary and valuable, but may not be paid for with VOCA funds. These
activities are not considered direct services to victims. However, an applicant may apply
for funds to design a brochure describing the agency's services or to conduct outreach
activities. Do not, however, describe outreach efforts as community education in the
grant application.
• Crime Prevention: Prevention programs are not considered direct services to victims.
• Lobbvin2, Legislative and Administrative Advocacy: The expenses of lobbying for
particular victim legislation, systems improvement, or administrative reform, whether
conducted directly or indirectly, are ineligible for VOCA funding.
• Offender Rehabilitation: No organization can, with knowledge and forethought, use
VOCA funds to provide offender counseling and rehabilitation services, including
victim/offender mediation programs. Furthermore, VOCA funds cannot support services
to convicted, incarcerated perpetrators of crime, even when the service pertains to an
unrelated victimization. NOTE: VOCA Projects are not expected, however, to gather
and assess all facts surrounding a given victimization before rendering services.
• Needs Assessments, Surveys, Manuals and Protocols: VOCA funds cannot be used
to conduct needs assessments, surveys, manuals or protocols. Likewise, VOCA dollars
are not intended to develop extensive training materials for use by individuals from other
organizations, nor to perform general administrative tasks.
• Fund Raising: Any cost of fund raising is ineligible to be funded through VOCA. The
cost of organized fund raising (including Bingo, financial campaigns, endowment drives,
solicitation of gifts and bequests) incurred solely to raise capital or obtain contributions,
may not be charged to VOCA. Likewise, the salary (or portion thereof) of persons
engaged in such activities and indirect costs associated with those efforts are ineligible
for VOCA funding.
• Equipment Purchases/Capital Expenditures: Equipment, capital expenditures and
construction costs are generally not eligible for VOCA funding. Only equipment that is
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necessary and essential to the delivery of direct services to victims may be an allowable
cost. Computers are not an allowable. VOCA expense.
• Witness Management and Notification Programs: Projects whose primary objectives
are to improve the efficiency of a prosecutor's office and whose goals are primarily
witness management and notification are identified as administrative in nature and,
therefore, ineligible for VOCA. However, prosecutor -based programs, which provide
victim services such as escort and support during trials, may apply for VOCA funding
for the direct services portion of the program.
• Criminal Justice Improvements: General criminal justice systems improvements or
programs where crime victims are not the sole or primary beneficiaries are not eligible
for support through VOCA.
• Insurance and Building/Vehicle Repair: The purchase of repairs or liability insurance
on buildings and vehicles are not eligible costs for VOCA funding. Likewise,
organizational costs such as security guards and body guards are not eligible.
• Administrative, Clerical, and Indirect Expenses: The cost of the portion of the
program which is not devoted to the provision of direct services to victims is not eligible
for VOCA funding. For example, secretarial expenses and items such as professional
dues and memberships cannot be paid for with VOCA grant funds.
SCHEDULE OF 1995 ACTIVITIES:
March 9 RFP mailed to prospective applicants
March 13 Application packets mailed to current subgrantees.
March 13- April 17 Application packets mailed, as requested
March 22- April 12 Grant Application Workshops
ALL NEW APPLICANTS ARE URGED TO ATTEND.
Reasonable accommodation will be provided upon request for persons with
disabilities. Please notify Candace Grosz at (303) 239-5703, at least one week
before the session.
ALL WORKSHOPS ARE SCHEDULED 9:30am TO NOON
March 22 GOLDEN: Jefferson County Courts and Administration
Building, 100 Jefferson Parkway, 1st Floor, Room 1552A
March 29 GRAND JUNCTION: The Resource Center, meeting will
be held at 1003 Main Street. Please park at 1129 Colorado
Avenue, one block away.
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April 4 FORT MORGAN: Morgan County Sheriffs Office, 801
East Beaver Avenue, Training Room.
April 21 5:00 p.m. - Application Submission Deadline
LATE APPLICATIONS WILL NOT BE ACCEPTED
May 17 Local VALE Comments Due
June 20 - 21 Application Review by the Victims' Compensation and
Assistance Coordinating Committee
Selected Applicant Oral Presentations - Glenwood Springs, CO
July 20 - 22
July 27
August 9
August 28
October 1
September 30, 1996
Notification of Denials
Appeals and Final Recommendations
Announcement of Awards
1995 VOCA Projects Begin
1995 Funds Expire
REJECTION OF PROPOSAT S: The State of Colorado reserves the right to reject any or all proposals,
to waive informalities and minor irregularities in proposals received, and to accept any portion of the
proposal, or all items proposed, if deemed in the best interest of the State of Colorado to do so. Failure
of the applicant to provide any information requested in the grant application shall be the responsibility -
of the applicant agency, and may result in the disqualification of the applicant. The fact that an applicant
meets eligibility requirements and applies for eligible services does not guarantee funding.
ACCEPTANCE OF PROPOSAL CONTENT: The contents of the application will become contractual
obligations of the grant award issued to a successful applicant (the subgrantee). Some applicants will be
asked to make an oral presentation before the Committee. However, since a presentation is not
guaranteed, an applicant should make the written application as complete as possible.
EVALUATION CRITERIA:
Staff Review
1. Applicant provides an adequate, clear and complete application.
A. Applications must be typewritten and single-spaced.
B. Applicants may duplicate the official application form on their own computers.
However, identical spacing and page numbering systems must be used.
C. Applications must not be placed in binders.
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2. Applicant demonstrates adequate referral systems and coordination with all victim services,
including Victim Compensation.
3. Applicant demonstrates adequate support from the local community including the local VALE
Board(s).
4. Applicant appears to demonstrate (if new) or has demonstrated (if continuing) ability to administer
funds and comply with federal and state accountability requirements.
Coordinating Committee Review
1. Applicant demonstrates community's need for service. Proposed service does not duplicate
existing service.
2. Applicant demonstrates reasonable fund raising efforts, local volunteer and/or financial support
(and a diversified funding base, if appropriate).
3. Applicant proposes (if new) or demonstrates (if continuing) efficient and effective delivery of
victim services.
4. Applicant meets the intent of VOCA by providing high priority services which meet the
immediate short term critical needs of victims of violent crime.
5. Applicant proposes a VOCA project which includes a strong volunteer component.
Score Enhancer
Projects which have as a primary purpose the provision of services to child victims of domestic violence
or sexual assault will receive five points to enhance their application scores.
GENERAL PROPOSAL WRITING TIPS
1. Follow instructions and guidelines specifically.
2. Allow plenty of time.
3. Keep your responses as brief and simple as possible without forfeiting completeness.
4. Avoid circular language.
5. Explain in detail as to a generalist. Do not assume the reader knows your agency's jargon and
terminology.
6. Ask someone else to proofread.
7. Make sure the final copy is neat and pleasing to the eye.
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1995 VOCA ASS/STANCE APPLICATION
(pages 1-23, right side)
APPLICATION INSTRUCTIONS
(left side)
Please Note:
The original and two full copies (total of three) and 30 copies of pages
1-6 must be submitted to DCJ. When making the required copies, you
need not copy instructions. COPY APPLICATION SIDE ONLY_ Only one
copy of audit reports and financial reviews are needed.
9JOgti'`u
1995 VOCA ASSISTANCE APPLICATION
TITLE PAGE
Award $:.
?ASP
9Svcgmt.app - Reused 2/95
Page 1 of 23
1. ProjectTitle:
19th Judicial District Attorney's Dom. Vio. & Spec. Pop.
Liaison Proj.
2. Brief Project Description: This project will provide direct services to domestic
violence victims and their children and will enhance and expand direct
services to elderly and disabled victims of crime, ie,i victim compensation
referral to community agencies and liaison within the Criminal Justice
System.
3. ApplicantAgency:. 19th Judicial District Attorney's Office
Address: P. 0. Box 1167 Greeley, Colorado 80632
Telephone: ( 970 ) 356-4010 U.S. Congressional District: Fourth
Federal Employer ID Number: 8 4 6 0 0 0 S 1 3 Judicial District in
which Community Programs
Agency islocated: 19 t h
4. ProjectDirector: Nancy I. Haffner
Telephone: ( 970) 356-4010x4730 Fax Number: ( 970 ) 352-8023
5. Federal VOCA Funds Requested: $ 5,087
6. Prior VOCA Funding for this Project:
Grant Number: 94 -VA -19-63 Amount: $4,700.00
Title: Administrator
Grant Number: 93 -VA -19-73 Amount: $5,000.00
Grant Number: 92 -VA -19-63 Amount: $4,605.00
7. Primary Types of Victims to be Served by this Project (The sum of all categories chosen must total to I00%):
Programs with combined services must estimate a percentage of total VOCA caseload for each type of victim served.
5 % Child Abuse (physical or sexual)
70 % Domestic Violence
5 % Sexual Assault (including adult survivors of child sexual abuse)
20 % Previously Underserved (specify types & percents) % Violence
% DUIIDWI 10% Elder Abuse Gang
% Homicide Survivors % Robbery 5 % Other (please specify)
i% Assault % Hate Violence Di c a h l P d
100 % Total
8. When did the applicant submit a copy of this application to its local VALE Board, or the State VALE Board, as required?
In Which Judicial District: 19 t h
Date of Submission: 4-21-95
VOCA ASSISTANCE APPLICATION Page 2 of 23
9. Purpose of Application: (Check only one)
a. Start a new victim services project in a new or existing agency which did not previously serve victims of crime.
x b. Continue a victim assistance project funded by VOCA in a previous year.
c. Expand or enhance an existing victim assistance project not funded by VOCA in the previous year.
d. Start or continue a tribal victim assistance project on a Native American reservation.
10. Requested VOCA funds will be used to:
a. Expand services into a new geographic area
b. Offer new types of services
x c. Serve additional types of victims
11. Description of Applicant Agency:
Criminal Justice/Govt.
Law Enforcement
x Prosecution
Court
Corrections
x d. Continue existing services to crime victims
e. Other
Non -Criminal Justice/Government _ Native American Tribe or Org.
(Identify) _ On Reservation
Off Reservation
Private Non -Profit Organization
12. Total Funding for Agency's Victim Services Program: If the information provided is for a period other than the 12 months of
1994 and 1995, please indicate here
Federal funds (excluding VOCA)
VOCA federal $ (not match)
State funds
Local VALE funds
I oral Government funds
Private funds
TOTAL
Actual Revenues Rec'd Anticipated Revenues
1994 1995 Sources of Revenue
$ —0—
$ 4,700.00
$ -0-
$38,395.00
$ 62,542.00
$ -
-0-
5,087.00
38,395.00
63,176.00
$ 105,637.00 $106,658.00
VOCA and matching funds represent approximately
VOCA
Dist #(s): 19
Weld County
% of the agency's annual victim assistance budget.
13. VOCA Project Staff: Identify number and FTE (full-time equivalent) staff who will be assigned to the proposed VOCA project.
1 number of PAID staff 6 number of VOLUNTEER staff
. 4 0 FTE of PAID staff 50 FTE of VOLUNTEER staff
I wish to apply for a waiver of the requirement to use volunteers in programs funded by VOCA. Reasonsare explained
on page 5, #19.
14. Types of Services to be Provided by this Project (check all that apply):.
x
x
x
Assistance with/referral to Victim Compensation (required by federal VOCA regulations)
Counseling Shelter or Safehousing x Personal Advocacy
Follow-up Contact �'— Information/Referral x Other (as specified below)
Therapy Criminal Justice Advocacy Courtroom Assistance
Group Treatment/Support Emergency Financial Assistance Information about fill'
Hotline Counseling Emergency Legal Advocacy compensation forms
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VOCA ASSISTANCE APPLICATION Page 3 of 23
15-18 Project Summary
15. Statement of Need for This Project in the Community:
Domestic violence continues to grow in the 19th Judicial District
(the 19th Judicial District is synonymous with Weld County). The
Statistics indicate the severity of domestic violence problems and,
the need for victim services within the District Attorney's Office,
particularly at the critical early stages of the criminal justice
process. During 1994, A Woman's Place, the battered women's
shelter in Greeley, reported 3,827 nights of crisis shelter given
to 92 battered women & 150 children. These numbers impact our
office as we provide education, legal liaison with the DDA's,
referral and individual and courtroom support services to these
victims. Our program is the only one of its kind within the 19th
Judicial District. The special populations of elderly and disabled
are in great need of these same services. There are no unique
services for the elderly and disabled within the 19th Judicial
District's Criminal Justice system. We feel that investing time
with these special populations can be empowering in order for them
to be invested in the court process and their own recovery.
16. Project Description:
The 19th Judicial District Attorney's Domestic Violence and
Special Populations Victim Liaison Project is staffed with one .20
FTE, Community Counselor II, who is the coordinator with volunteer
assistance, all of whom work directly with domestic violence and
the elderly and disabled victims of crime, as well as assisting
with coordinating services for child abuse, and adult sexual abuse
victims who are involved within the 19th Judicial District. The
expansion of services during 1994-95 included the Courtroom
Assistance Program (CAP) to provide victims with courtroom
education, orientation, and support throughout the court process,
utilizing a volunteer staff of 6 University of Northern Colorado
Criminal Justice student interns.
Domestic violence victims are referred to this project by A
Woman's Place (domestic violence shelter), Greeley Police
Department Victim Advocates, and/or Brighton Police Department
Victim Advocates. It is at this time that the support services and
education are offered to that victim, i.e., court process
information, bond/sentencing options, referrals to other agencies,
victim compensation and crisis counseling.
This project will provide legal liaison, education and personal
support services to the elderly and disabled victims of crime who
are involved in the 19th Judicial District Criminal Justice System.
Referrals will come from law enforcement, District Attorney's
office, and other agencies working with this special population in
the community. As a part of the District Attorney's Office, this
project continues to educate law enforcement, the D.A.'s Office and
the community agencies about the special services to be provided by
this project early in the criminal justice process and to collect
data on numbers served for future planning.
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VOCA ASSISTANCE APPLICATION Page 4 of 23
17. Goals and Objectives:
GOAL 1:
To enhance and expand direct services to victims of crime as
Criminal Justice support and education to victims of domestic
violence in the 19th Judicial District Criminal Justice system.
(Please note that the project has developed an accurate system of
collecting data during the funding cycle for measuring increases
and successes.)
OBJECTIVES:
- By September 30, 1996, the project will provide liaison services
to 330 domestic violence victims (i.e., case status, DDA's drop
charge policy, bond conditions, and disposition), an increase of
10% over the victims served during last year.
- To enhance formal courtroom assistance through the Courtroom
Assistance Program (CAP) to 100 victims of domestic violence.
This program will increase by over 25% as courtroom assistance
had been utilized by the 19th Judicial District Attorney's
Office for only nine months during the previous year.
- By September 30, 1996, the project will provide victims of
domestic violence with 800 referrals to other community agencies
including: victim compensation, A Woman's Place, Legal Aid,
mental health services, Department of Social Services and Child
Advocacy Resource and Education, Inc. (CARE) for services. This
represents the same number of referrals as we projected for last
year.
GOAL 2:
To enhance and expand direct services as criminal justice support
and education to elderly and disabled victims of crime in the 19th
Judicial District Criminal Justice system (to include coordinating
services for child abuse and adult sexual assault services within
the 19th Judicial District Attorney's Office.)
OBJECTIVES:
To act as liaison to 10 elderly and 10 disabled victims of crime
between the victim and the District Attorney by providing legal
education, liaison, referral, courtroom assistance, and support
services. These numbers will remain the same for reported
elderly and disabled victims of crime as last year.
By September 30, 1996, the project will provide direct service
and assistance to 10 elderly and 10 disabled victims of
crime in applying for Victim Compensation. These numbers will
remain the same for reported elderly and disabled victims of
crime for last year.
- To assist with the coordination of 25 victims of child sexual
abuse and adult sexual assault within the 19th Judicial District
Attorney's Office, an increase of 25% over the reported number
for last year.
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VOCA ASSISTANCE APPLICATION Page 5 of 23
18. TO BE COMPLETED BY CONTINUING APPLICANTS ONLY. NEW PROJECTS NEED NOT COMPLE1h.
Describe the major differences between your 194VOCA Project and the proposed 1995 VOCA. Project. Justify any increase
requested over your 19934 award mount
1) The 1994 VOCA project concentrated on direct services to
special populations (elderly and disabled) theVictims' Rights
and
oviolence
victims with increases due to the impf
Amendment. The project received more dom. vio. eferrrals .'s also
Police Depa
rtment Deputy Victim Advocate Programs; p Y
referred more domestic violence, elderly and disabled victims.
2) In relation to "efforts to cooperate": Travis Niehaus has
been the Co -Chair of the Coordinating committee
for Victims of
sorved to bring
Crime (CCVC). (CCVC, a committee formed a y
together local agencies involved in providing services for
vito ctims
of crime to ensure continuity of those services,
ent
duplication of services and to develop a "flow chart" for this
purpose. This committee has now completed these priority tasks and
is moving in new directions.
3) Salary increase for Ms. Travis
Niehaus, Community s nocounselor
II, are reflected in the personnel This lade/step and
increase in salary, but a reflection of increase in g
yearly cost of living increase.
19. Describe your current and/or proposed victim assistance VOLUNTEER program: (address all aspects, i.e., recruitment,
screening, orientation, supervision and on -going training.) If requesting a waiver of the requirement to utilize volunteers, explain
here. developed. We
quality learning environment for
The Intern/Volunteer Program for this agency is well deve op
r to provide arofessional setting. Recruitment is done
through voluntiveeers in a p
Aims Community
College the University of Northern ty referrals. We also attend college
job olaas well asru from commuerns. A CAP (Courtroom Assistance Program)
fairs r p recruit interns.
job description is on file at UNC and Aims in various departments.
the
Haffner, pyand Programs
besAdministrator,
dutiesinitially
involved screens
the
student
applicants
ricit Once we determine Ms. Haffnerat the udent has a desire to
makes the referral to
Ms. Niehaus in the CAP program,
ent.
Ms. Niehaus who then schedules an interview r with
A scoring matrix is used for the intis erview process.
with all staff in the
a formal training/Pri.gramtpEach student receives a Vtrains gssistala Program participating. Su ervision is provided by
basis. She performs two evaluation Mstraining manual and refers to it daily.
processes Niehaus in a daily along with documentation of hours
sin training includes worduring the semester,attending staff
uds
learns gtthebturpodsib 1 ties of eacin every two h staff member,
learning rein de and in
e
meetings, and frequent court observations. The students have
direct contact with victims of crime both on the phone
person. aired to work 15-20 hours per week for the entire
Students are required
semester.
95vage
Revise
9508412
VOCA ASSISTANCE APPLICATION . Page 6 of 23
20 - 22 Budget- Section
20. Detailed VOCA Project Budget: This budget details the total VOCA Project cost - the resources covered by both the federal
portion and the required local match as calculated on the Match Work Sheet.. Do not exceed the required match. Carefully
review pages I-5 through I-7 of the General Guidelines for ineligible VOCA costs.
ROUND TO NEAREST WHOLE DOLLAR
PERSONNEL (Employees)
Position
Travis Niehaus
Community Couns II $25,436
Annual Full-time % of Time for
Salary VOCA Project
Subtotal of Personnel
FICA, Retirement, Fringe Benefits
Total Personnel Cost
/YR
/YR
/YR
X
X
X
20
% _
% _
%
1 X % of Salary =
SUPPLIES AND OPERATING EXPENSES (communications, copying,
rent, phone;:-. reoisiration fees) _
Office supplies
Xeroxing
INSTATE TRAVEL (itemize transportation & subsistence)
Total Instate Travel Cost
EQUIPMENT (itemize)
Total Equipment Cost
PROFESSIONAL SERVICES (itemize•individuals and organizations);
Total Professional Services Cost
TOTAL PROJECT.ICOST
Total Cost
(Per Line Item)
$5,087
$5,087
$552
720
Cost Total
$5,087
1,272
$.6,359
.00
.00
I
.00
.00
VOCA ASSISTANCE APPLICATION
Page 7 of 23
Match Work Sheet: DO NOT INCLUDE THIS PAGE WHEN MAKING THE 30 COPIES OF ITEMS #1419 FOR THE
COORDINATING COMMITTEE.
The VOCA budget must include the appropriate match. It is important that the match amount is computed correctly because the
same budget restrictions apply to match that apply to the federal award.
On page 2, item #9, you indicated that this proposed VOCA project: Required Match
35% or .35
a. starts a new project
b. continues a VOCA project
c. expands a project which has existed one year
d. starts or operates a tribal project on a Native American reservation
Re -select the appropriate letter above to determine required match.
80%
Federal percent for letter selected
1. $ 5,087
Federal VOCA dollars requested
$ 6,359
Total Project Cost from above
(Rounded to the nearest whole dollar)
2. Grant Match Summary:
Federal VOCA dollars requested
Required match
Total VOCA Project Cost
20% or .20
Federal Percent
65%or_65
$_6 359 —
Total Project Cost
$5,087 = $1,27__2
Required Match
Federal VOCA dollars requested
$ 5,087
$ 1,272
S 6,359
EXAMPLE for either (b) continuing or (c) existing project:
1. $ 12.250.00 80
Federal VOCA $ requested Federal portion for letter selected
$ 12 250.00 = $ 3,06 ?.00
2. $ 15 313.00 Federal VOCA dollars requested Required Match
Total Project Cost from above
(Rounded to the nearest whole dollar)
3. Grant Match Summary:
Federal VOCA $ requested (no match)
Required match
Total VOCA Project Cost
$ 12 ?50.00
$ 3.063 00
$ 15313.00
All budget pages MUST agree with the above figures.
= $ 15 312.50
Total Project Cost
9O•vag
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D
VOCA ASSISTANCE APPLICATION Page 8 of 23
21. Budget Summary:
ROUND TO THE NEAREST WHOLE DOLLAR
Personnel
Supplies and Operating
Travel
Equipment
VOCA Request I Cash Match .7n -'Kind. Klatch
5,087
5,087
1,272
.00
1,272 .00
.00
.00
Professional Services
.00
TOTALS 5,087
VOCA Funds Requested
5,087
.001 1,272
.00
.00
Required Match Total
(cash match ± in kind match)
.00
6,359
.00
Total Project Cost
1,272
6,359
.00
Indicate choice from match work sheet:
a. New Project
X b. Continuing Project
c. Existing Project
d. Tribal Project on Reservation
35% non-federal match required
20% non-federal match required
20% non-federal match required
5% non-federal match required
What is the source of the matching funds?
CashMatch: Weld Count Board of Commissioners
In -Kind Match:
95(5£ '.
VOCA ASSISTANCE APPLICATION Page 9 of 23
22. Budget Narrative:
Explain and justify the project budget as outlined on the previous page. Follow instructions and address each item in the budget.
PERSONNEL COSTS:
The salary is based on Ms. Travis Niehaus's 1995 figure of
$25,436 with 20% of her time exclusively devoted to the District
Attorney's Domestic Violence and Special Populations Victim Liaison
Project. Ms. Niehaus's remaining salary is made up by the Victim
Assistance Program and VALE Funds.
This position is described as Community Counselor II, per the
Weld County Personnel pay level at $11.77 per hour. This rate per
hour is equivalent to the average pay scale for counselors
performing in a similar position in this area with the addition of
benefits. This rate of pay is determined by Weld County Personnel.
BENEFITS:
Benefisalarytpackage insurance
calcul calculatedand
taxes
atthe Weld County2Ratef Ms. Niehaus's
SUPPLIES AND OPERATING EXPENSES:
Copying, materials and maintenance of copiers
are maintenance). suppliedby
Weld County (copies based on $.11 per copy plus
st
breaks out to be approximately $46/month.all
Supplies are also supplied by Weld County which includes l
materials used for this project (letterhead, envelopes, pens,
pencils, mailing costs, etc.) Cost breaks out to be app
y
$60/month.
STATE TRAVEL: Not applicable
EQUIPMENT: Not applicable
CONSULTANT/PROFESSIONAL SERVICES: Not applicable
SUMMARY OF REQUEST:
Personnel: Salary for Travis Niehaus:
$5,087
Supplies/Operating Expenses:
Office Supplies $ 552 1 272
Xeroxing: 700
TOTAL VOCA FUNDS REQUESTED:
$6,359
95v:
9508 s
VOCA ASSISTANCE APPLICATION Page 10 of 23
23 - 29. Organizational Qualifications
23. Brief organizational description and history:
The 19th Judicial District Attorney's Victim Assistance Program
was established in May, 1980, by District Attorney, Robert Miller.
The mission statement: "The Nineteenth Judicial District
Attorney's Victim Assistance Program is dedicatedto assisting the
District Attorney with the prosecution of crime and other
statuatory responsibilities by providing assistance, support and
education to crime victims and witnesses." It is the belief of
this program that crime victims have the right to be treated with
dignity, fairness and respect. Therefore, the Victim Assistance
Program supports the rights of crime victims to be informed,
present and heard at critical stages of the Criminal Justice
Process as defined by the General Assembly (CRS.24,1-302).
Minority issues are recognized by the 19th Judicial District
Attorney's Office and we provide services to females, various
ethnic backgrounds, disabled, and elderly. Community agencies such
as A Woman's Place and law enforcement victim advocate agencies
provide referrals to our office.
24. Describe the network of victim services in your service area, including how your agency's VOCA project fits into that system.
(Address all issues listed in instructions.)
The Coordinating Committee for Victims of Crime provides an
excellent networking opportunity for agencies serving victims of
crime. A crime victims flow -chart was the product of this
committee to assure coordinating, non -duplicating services for
victims. Below is a list of agencies and services:
A Woman's Place: emergency shelter, support groups, and referrals
for domestic violence victims and their children.
Area Agency on Aging: information and referral for elderly.
Child Advocacy & Resource Education: information, support,
education and assistance for child abuse victims and parents.
Choices for Independent Living: services for disabled.
Colorado State Patrol: assistance to victims of vehicular crimes.
D.A. Victim Assistance Program: case status information, community
referrals, victim compensation information/assistance, restitution,
courtroom assistance, direct services for victims of dom. violence.
Ft. Lupton Law Enforcement Advocates: on -scene victim advocacy and
follow-up assistance for crime victims.
Partners, Inc.: juvenile one-to-one partnership with an adult.
North Colorado Center for Disability & Deafness: assistance to
those who are deaf and hearing impaired; also the blind.
Weld County Dept. of Social Services: assistance with child abuse
victims and families.
Rape Crisis: support and advocacy for victims of sexual assault.
Univ. of Northern Colorado: Assault Survivors Advocacy Program:
advocacy, referral and support to sexual assault victims.
Weld Mental Health Center: counseling and groups for crime
victims.
3508l2 7 95"Vt� rir Revisc
VOCA ASSISTANCE APPLICATION
Page 11 of 23
25. Pleace indicate with colored marker the area to be served by your project.
DENVER VICINITY MAP:
19th Judicial District Attorney's Domestic Violence and
a. ApplicantAgency: Special Populations Liaison Project -
b. Description of geographic area to be served: The 19th Judicial District is one of t h e
largest in the state, spanning from the northeast Colorado/Wyoming
border to the Brighton cit limits. It is rimari
agricultural.
c. Types of victims to be served by project:
Child Abuse
x Domestic Violence
x Sexual Assault
x Previously Underserved
Elderly and Disabled
95vag,
9508412
VOCA ASSISTANCE APPLICATION Page 12 of 23
26. Please briefly describe how your VOCA project will provide: 1) training to staff and volunteers; and 2) information to victims
regarding Colorado's Victim Rights Act and its enabling legislation. Please note the special condition included on page 20 of
this application.
The District Attorney, all Deputy District Attorney's and all
Victim Assistance Program staff in the 19th Judicial District have
read and fully understand the Victims Rights Amendment that was
passed to guarantee certain rights to the victims of specified
crimes. The Victim Assistance Program staff have complete
knowledge of the amendment and the crimes that apply.
The training that is provided to staff and volunteers is on -going
education about the constitutional amendment for victims rights.
The District Attorney ensures that all staff are made aware of any
updates in the process. Our Victims Rights Amendment Technician II
position is also up to date on all changes. Ms. Travis Niehaus and
the remaining Victim Assistance staff talk with crime victims, both
on the phone and in person, on a daily basis and inform them of
their rights as a victim of crime. A brochure is given to the
victim and reviewed with them. If a crime victim is in need of
assistance in completing the Crime Victim Compensation application
forms, our staff is ready to assist them.
27. Describe how your agency serves minorities and recruits minority staff and volunteers in a reasonable proportion to the number
of minorities in the service area.
The Domestic Violence and Special. Populations Liaison Project serve
minorities through the following:
- We have one bilingual staff member in the Victim Assistance
Office to assist with interpretation for Spanish -English mono-
lingual victims. This bilingual staff member represents
20% of the Victim Assistance staff and is able to provide a
reasonable bilingual service related to the Hispanic demographics
of Weld County.
- Weld County is an Equal Opportunity Employer.
- Ms. Travis Niehaus is now enrolled in her second course in
learning to speak the Spanish language. She has the interest
and desire to learn Spanish in order to better communicate with
victims of crime she has contact with in our office.
- The Coordinating Committee for Victims of Crime (CCVC) has
established a network with the Greeley Center for Independence
for Disabled, Choices, the Center for Disablity and Deafness,
and Centennial Developmental Services for disabled victims of
Crime.
- Volunteers and interns are recruited by the Univ. of
Northern Colorado & Aims Community College who both strive
to provide a minority staff in a reasonable proportion to the
950812
number of minorities in the service area.
VOCA ASSISTANCE APPLICATION Page 13 of 23
28. Are any of the services provided by your agency eligible for Victim Compensation reimbursement? Please elaborate.
At this time, none of the services provided by this project are
eligible for Victim's Compensation funds.
This project does not provide intensive therapeutic services and is
a free source to victims of family violence.
29. Describe briefly the procedures utilized by your agency to insure sound financial management of the organization. Does your
agency have an independent audit or financial review conducted on a regular basis? Please elaborate.
Our agency is insured sound financial management of the Domestic
Violence Project through the Weld County Financial Department. Mr.
Don Warden, Director of Finance and Administration of Weld County,
is our financial officer. Mr. Warden has won numerous awards in
both the state and nation for finance accomplishments. The
Financial Department of Weld County is audited on a regular basis
and has been found to be in excellent order. I have complete
confidence in the financial management of this program.
95vagm
95081'2'
VOCA ASSISTANCE APPLICATION
Page 14 of 23
30. TO BE COMPLETED BY APPLICANTS WHO DID NOT RECEIVE VOCA FUNDS IN 1994.
Provide below a detailed project workplan and timetable indicating tasks to be accomplished, by when, and by whom. The
workplan should reflect the goals and objectives you developed in item #17.
SJe ,
8
Revise
VOCA ASSISTANCE APPLICATION Page 15 of 23
31. Evaluation: Pleace describe how you will evaluate the effects of your project in the community and the impact of the VOCA
funded services on the victims you assist.
Effectiveness of this project will be measured by an evaluation
form that allows staff to track the numbers of victims receiving
direct victim services from this office on a daily basis. The form
also measures the efficiency of services. These totals are
calculated on a quarterly basis and given to the Community Programs
Administrator.
Effectiveness will also be measured through the continuing
assessments and networking of the Coordinating Committee for
Victims of Crime (CCVC).
Weld County will be undergoing a new financial software package
effective January 1, 1996. Within this package is a program to
monitor grants. It is my intent to learn more about this grant
software program and hopefully utilize it for keeping data,
statistics and financial information.
95vagr
9508. Nsr
VOCA ASSISTANCE APPLICATION Page 16 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS:
The applicant hereby certifies that the project described in this application meets all the requirements of the Victims of Crime
Act, 1984, as amended, that all information contained in the application is correct, that there has been appropriate coordination
with affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state
laws, rules and regulations that have been or may hereafter be established.
The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this
application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award
and in the Division of Criminal Justice publication Administrative Guide for Federal Justice Grant Programs.
A. Financial and Administrative Management
1. The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division
of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient
disbursement of funds received.
2. The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-102
(Common Rule), A-128, A-110, and A-133, and will comply with the provisions of the Office of Justice Programs
publication M7100.1D, Financial and Administrative Guide for Grants. For practical purposes, the requirements which
are pertinent to the management of Victims of Crime Act funds have been extracted from the above documents and are
contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide
cannot cover every foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable
state and federal laws, rules and regulations.
B. Match and Non -Supplanting of State/Local Funds
• The applicant assures that federal funds made available under this formula grant will not be used to supplant state or local
funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available.
C. Inspection, Recordkeeping, and Audit
1. The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant.
Audits must be performed in accordance with OMB Circular A-128 (State and Local Units of Governments), or OMB
Circular A-133 (Institutions of Higher Education and Non -Profits). At such time as the audit is completed, ONE COPY
OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance.
If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in a timely manner, then
the applicant accepts responsibility for the costs of a financial program audit to be performed by the Department of
Public Safety.
2. The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the
date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a
completed audit have not been resolved satisfactorily.
3. The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate
file bearing the project title and grant number. All expenditures must be supported by documentation and only actual
approved expenditures will be permitted.
4. The applicant assures that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller
General of the United States Department of Justice or designee, shall have arress for purposes of audit and examinations
to any bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of
the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions.
9 0 tart _/95
VOCA ASSISTANCE APPLICATION Page 17 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
5. The applicant assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of
Criminal Justice.
6. The applicant assures that it shall maintain such data and information and submit such reports in such form, at such
times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer
the program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 15
days of the end of each calendar quarter and shall be current and actual; and that Final (Reports shall be submitted on
the form provided by the Division of Criminal Justice within 45 days of the end date of the subgrant.
D. Discrimination Prohibited
1. The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and
Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act
of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the
Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order
11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as
applicable to construction contracts.
2. The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as
amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.CRS 1988
Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16,
1975. Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts.
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, creed,
color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor
will take affirmative action to insure such applicants are employed, and that employees are treated during
employment without regard to the above mentioned characteristics. Such action shall include, but not be limited
to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs
or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for
employment.
b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, creed, color,
national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age.
c. The contractor will send to each labor union or representative of workers with which he has collective bargaining
agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor
union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and
Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor.
d. The contractor and labor unions will furnish all information and reports required by Executive Order, Equal
Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor,
or pursuant thereto, and will permit arrecs to their books, records, and accounts by the contracting agency and the
office of the Governor or designee for purposes of investigation to ascertain compliance with such rules, regulations
and orders.
e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor
organizations, or expel any such individual from membership in such labor organization or discriminate against any
Ja1.4
Revised 2/95
VOCA ASSISTANCE APPLICATION
Page 18 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national
origin, or ancestry. (24-34-402(1)(c) C.R.S.)
f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing
of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions
of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined
in this contract to be discriminatory. (24-34-402(1)(e) C.R.S.)
In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of
such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and
the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in
Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders
promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked
as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules,
regulations, or orders promulgated in accordance therewith, or as otherwise provided by law.
h. The contractor will include the provisions of paragraph (a) through (h) in every sub -contract and purchase order,
pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions
will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub-
contracting or purchase other as the contracting agency may direct, as a means of enforcing such provisions,
including sanctions for non-compliance; provided, however, that in the event the contractor becomes involved in,
or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting
agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the
State of Colorado.
3. The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds,
the recipient will forward a copy of the finding to the Division of Criminal Justice.
4. a. The applicant assures that if required to formulate an Equal Employment Opportunity Program (EEOP), in
accordance with 28 CFR 42.301 et. seq., it will maintain a current one on file and agrees to submit a copy of the
current EEOP which meets the applicable requirements to the Division of Criminal Justice.
b. If the parent organization of the subgrantee receives subgrants of $500,000 or more in federal funds; an equal
employment opportunity program for women and minorities is required to be approved by the U.S. Department of
Justice through the Division of Criminal Justice prior to the start of the project.
g.
E. Victim Assistance Services
1. The applicant assures that victim assistance grant funds shall be used only to provide direct services to victims of crime.
2. The applicant assures that it will assist victims in seeking available crime victim compensation benefits.
3. The applicant assures that it will promote, within the community served, coordinated public and private efforts to aid
crime victims.
F. Procurement and Contracts
1. The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant,
including especially the purchase of equipment and professional services. All contracts for professional services, of any
amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal
Justice.
950892
y_tv2rnsa;
Revised 21
VOCA ASSISTANCE APPLICATION
Page 19 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
2. The applicant assures that no contract or agreement will be made for execution of project activities or provisions of
services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in
the approved application or approved in advance by the Division of Criminal Justice.
3. The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
4. The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty -free license
to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so,
which are produced under this subgrant.
G. Indemnification
To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents,
against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a
result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms
of this subgrant.
H. Prohibited Ads
with 18-8-301, et. and t ) 1. Thet. eq., Aries hereto aver that they are of Public Office), CRS, 986rReplacement Vol., and that no viola[ on ofpsuch provisions and18-8-401,
present
seq., (Abuse
2. The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the
service or property described in the application/proposal.
Other Federal and State Requirements
1. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution and enforcement of this subgrant. - Any provision of this subgrant whether or not incorporated herein by
reference which provides for arbitration by any extra -judicial body or person or which is otherwise in conflict with said
laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein
by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid
or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision
rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent
that the subgrant is capable of execution.
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available.
3. Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
4. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be
terminated if the services are not satisfactorily performed by the
etsubgrantee
ubgra a or r if it is in thstate, besttinterest of theee tte of
be
Colorado to terminate the grant. If the grant is terminated by gapurchased
shall be
paid a prorated amount based on the number of days of project operation prior to termination. Any equipmentP
under this grant would revert, at the option of the Division of Criminal Justice, to the Division of Criminal Justice upon
termination of the grant.
5. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to
comply with the provisions of the Victims of Crime Act or any of the Certified Assurances and Special Provisions.
9t""(�f3. rq Rvagrnr.aP.
`�SAevised 2/9
VOCA ASSISTANCE APPLICATION Page 20 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
J. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions
(Subgrantees receiving $25,000 or more) that neither it nor its principals, subcontractors or
1. The prospective subgrantee certifies, by submission of this proposal,
suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency. By signing and submitting this proposal; the
prospective subgrantee is providing the certification set out below.
a. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospative subgrantee knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government, the
h dep r debaorament or gency
with which this transaction originated may pursue available remedies, including suspension
b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted
if at any time the prospe,tive subgrantee learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used
in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive
Order 12549.
d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered
Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions (i.e., contracts for services).
f. A participant in a covered transaction may rely upon a certification (OJP Form 4061/1) of a prospective participant
in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement
List.
ystem f records in g. Nothing contained in the foregoing shall be construed
establishment
and informationoof a participantdis noer ot
render in good faith the certification reqib Y th sclause. The knowledge
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
h. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction
ction with a , ineligible, or
knowingly
arenters xc u into a participationwer rcovered in this transaction, in person
n to other remedies available to the Federal
voluntarily mexcluded from available remedies,
Government, the department or agency with which this transaction originated may pursue
including suspension and/or debarment.
2. Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective subgrantee
shall attach an explanation to this application.
SPECIAL CONDITION: Each applicant must comply with the following condition: The applicant assures that the application
signatories and all staff and volunteers assigned to the VOCA-funded project have read and understand the rights afforded to crime
victims pursuant to section 244.1-302.5 CRS and the services delineated pursuant to sections 244.1-303 and 244.1-304 CRS. The
previous two statutory cites are commonly known as the Victim Rights Act and enabling legislation.
ft r.ipcp fig95vagmt.<
,,Je,)� C. S khn Revised 2
APPLICATION F'OR VOCA. ASSISTANCE FUNDS.
Instructlons:for Page 21
33. Certification:
Project Director: Enter the name, title, agency, address, telephone and FAX numbers of the Project Director. The
as
project and is ere individual enhwhowill
aarrea and ability in administration and supervision of personnel. The pbe in direct charge of the project. This should be a person roject
knowledge and experience in the project
director will be expected to devote a major portion of his/her time to the project.
Financial Officer: Enter the name, title (as related to the applicant agency), address, telephone and FAX numbers of
the Financial Officer. The financial officer is themanagement of funds, beverifi responsible
on leofor
exfiscal
matters
ream g to e
project and in ultimate charge of accounting, man g
reports. This must be an individual other than the project director.
Authorized Official: Enter the name, title (as related to the applicant agency), address and telephone number of the
Authorized Official. This is the individual authorized to enter into binding commitments on behalf of the applicant
agency. In local units of government, this individual will normally be a city manager, district attorney, mayor and/or
commissioner. At the state level, this individual will be a department or division head. For private non-profit
a encies this individual will be the Chair of the Board of Directors. This must be an individual other than the Project
Director or Financial Officer.
Signamres: All signatures must be original (blue ink preferred) on the first copy of the application and written by the
individual whose name appears in the appropriate block. Signatures completed by an individual's superior or secretary
are not acceptable. Date is the day, month and year signature was affixed.
NOTE: Authorized Official signs S two places - page 21 and page 22.
930F3' MI
VOCA ASSISTANCE APPLICATION Page 21 of 23
33. CERTIFICATION: (Original signatures required. Please sign in BLUE ink.)
The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project
proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions.
"The signatories certify that we have read the instructions for this application and are fully cognizant of our duties and
responsibilities for this project."
Proiect Director
ture of�PrreaDirector
Nancy I. Haffner
Typed Name
April 17, 1995
Date
Community Programs Administrator
Title
Agency Address: P. 0. Box 1167, Greeley. Colorado 80632
Agency Telephone: q 7 0- 3 5 6- 4 0 1 0 x. 4730
Financial Officer
Si a e of inancial Officer
Donald Warden
Typed Name •
Address: Weld County, 915 Tenth Street
Greeley, Colorado 80631
Telephone: 970-356-4000
Authorized Official
_( /(2
Signature of Authorized •ffic
Dale K. Hall
Fax //: 970-352-8023
04/19/95
Date
Finanrial Officer
Title
Fax#: 970-352-8023
04/19/95
Date -
Chairman, Board of Weld
County Commissioner's
Typed Name
Address:
Weld County, 915 Tenth Street
Greele , Colorado 80631
Telephone: 970-356-4000
Title
95vagm
9E,08 r) Revised
VOCA ASSISTANCE APPLICATION Page 22 of 23
34. Certification of Appropriation of Match:
Date:
Division of Criminal Justice
700 Kipling St., Suite 1000
Denver, CO 80215
To Whom It May Concern:
RE: Certification of Appropriation of Match
Please be advised that WELD COUNTY has appropriated
(Applicant Agency)
cash and/or in -kind funds in the amount of $ / 2. 7 at- to match federal funds for the
19th Judicial District Attorney's Domestic Violence
and Special Populations Liaison Project proposedVOCAproject.
(Project Title)
Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget
process, for use as matching funds for the 1995 VOCA Assistance application.
Sincerely,
Signature of Authorized tj'fficial / 04/19/95
Dale K. Hall
Typed Name
Chairman
Title
Board of Weld County Commissioners
Applications Due: 5:00 p.m., April 21, 1995
Send completed original application*, 2 full copies (total of 3), and 30 copies of the first 6 pages to:
Candace Grosz
Division of Criminal Justice
700 Kipling St., Suite 1000
Denver, CO 80215
Phone: (303) 239-5703
* In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered to
be a public record.
�95.0/' �T95vagr
8, w�Revise
TO:
FROM:
District Attorney's Office
Nineteenth Judicial District
`'A:M.7Dotiniiigue#?, Jr. - District Attorney
Thomas Quammen - Assistant District Attorney
Weld County Board o Commissioner
Nancy I. Haffner
Community Program Ad finis or
District Attorney's Of ice
DATE: April 17, 1995
SUBJECT: VOCA Grant Application, 1995-96
(Victims of Crime Act)
I would like to request your consideration of the 1995-96 VOCA
(Victims of Crime Act) Grant application proposal that is being
submitted for your review and signatures. We are requesting
approximately the same amount as 1994-95 with the only increase
being the cost in salary for Ms. Travis Niehaus in the Victim
Assistance Office. (Note: salary increase is from grade/step
increase and cost of living increase received for her Community
Counselor II position, per Weld County Personnel standards).
Signatures from the Mr. Dale Hall, Chairman of the Weld County
Board of Commissioners and from Mr. Don Warden, Finance Director,
are necessary on page 21 of the grant application kit.
The signature of Mr. Dale Hall, Chairman of the Board, is necessary
on page 22 of the grant application kit.
I will be attending the Board of Commissioners meeting on
Wednesday, April 19, 1995 in the event that you have any questions.
I appreciate your consideration of this grant request.
bfiec/c}
Post Office Box 1167 • 915 Tenth Street • Greeley, Colorado 80632 • (303) 356-4010 • FAX (303) 352-8023
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