HomeMy WebLinkAbout970826.tiffSTATE OF COLORADO
OFFICE OF THE GOVERNOR..
Colorado Workforce Coordinating Council
1580 Logan Street, Suite 410
Denver, Colorado 80203
Phone: (303) 894-2076
FAX: (303) 894-2064
April 7, 1997
The Honorable George Baxter
Chair, Board of County Commissioners
Weld County Courthouse
P.O. Box 758
Greeley, CO 80632-0758
Dear Commissioner:
Roy Romer
Governor
Margaret E. Porfido
Chair
Ledy Garcia -Eckstein
Executive Director
Previously, you have received correspondence from Meg Porfido, the Governor's Chief
of Staff and Chair of the Workforce Coordinating Council, and Joe Donlon, former
Executive Director of the Department of Labor and Employment, regarding the changes
which will occur in the delivery of employment and training services in Colorado. Many
of these changes will be instituted through the creation of a statewide network of locally
administered One -Stop Career Centers in Colorado. To aid in accomplishing these
changes, Colorado has been awarded a $10.5 million grant, over a three-year period, from
the U.S. Department of Labor.
$1.8 million of the $3.5 million available in the first year will be granted to regions for
purposes of implementing the One -Stop system. Your region is one of seven identified in
the application to the U.S. Department of Labor as ready to begin implementation in the
first year of the grant period, beginning on July 1, 1997. Implementation funds to create
your One-Stop(s) will be distributed by a formula, which was described in a March 10,
1997 mailing to you.
Please note that the grant is in addition to funding you will receive from Wagner-Peyser
and JTPA. One -Stop grant funds must be used only for start-up and extraordinary
expenses associated with creating your One-Stop(s). Funds for ongoing costs that will
continue after grant funds are exhausted in three years will not be approved.
In the attached document is a description of the application process for implementation
funds. After we receive your completed application, Workforce Coordinating Council
staff will contact each region's One -Stop director to arrange for an initial site visit.
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970826
Page Two
April 7, 1997
Please submit your application no later than May 16, 1997. Should you need additional
time, please let us know immediately. A Memorandum of Understanding (MOU) will
then be sent to the Chief Elected Officials of the counties in your region. Once we have
received the signed MOU, each region will begin receiving funds.
Please do not hesitate to call me if you have questions. We look forward to working with
you to implement your One-Stop(s).
Sincerely,
Ledy Garcia -Eckstein
Executive Director
Attachments
Requirements for Receiving Implementation Funds
APPLICATION INSTRUCTIONS
The application for implementation funds consists of the following:
1. A transmittal letter signed by the Chief Elected Official of each county in the region
containing the following information:
• Name, address and telephone number of the One -Stop director;
• The region's commitment to administer the One-Stop(s);
• Short narrative describing the innovations that you will undertake as a result of
obtaining this funding, i.e., how this will be a new system and not business as usual;
• Signatures of all chief elected officials of counties in the region.
2. An annual Regional Workforce Development Plan, prepared in accordance with the
Statement of Work which was provided to you in the February 5, 1997 mailing. A
second draft of the Statement of Work is attached with slight modifications. Please
explain if your plan is substantially different from that which was submitted to the
Workforce Coordinating Council in January of 1996.
3. A budget for the first one-year implementation grant period, using the attached
budget form. Please note that a second budget, due July 1, 1997, must be completed
for One -Stop service delivery dollars. The second period of the grant, which will
begin sometime in April or May of 1998, will be a shorter period, ending in
December of 1998. This is necessary if we are to show progress to the U.S.
Department of Labor, as required in our grant contract.
After we review and approve the documents, the Workforce Coordinating Council will
prepare an account for each region to withdraw grant funds.
ITEMIZED BUDGET INFORMATION
One -Stop Career Center Implementation Budget
April 1997
Year One
1. Personnel Services
2. Travel
3. Equipment
4. Supplies
5. Contractual
6. Other (specify)
7. Total, Direct Cost
(Lines 1 through 6)
8. Indirect Cost
9. Training Cost/Stipend
10. TOTAL Funds Requested
(Lines 7 through 9)
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R-2/4/97
Statement of Work Requirements
for Regional Annual Workforce Development Plans
I. Background
A. Federal intent. For the past several years, the US Department of Labor has encouraged states
to develop and implement One -Stop Career Center systems through a series of planning,
demonstration and implementation grants.
1. Purpose. The One -Stop system is intended to encourage the continued development
and training of a skilled workforce able to compete in the emerging global economy,
foster economic development and eliminate program duplication.
2. Governing principles. The four principles governing the development of a One -Stop
Career Center system are: universality, customer choice, performance -based criteria, and
integration.
a. Universality. The One -Stop system must integrate delivery of services under
existing unemployment, employment, and job training programs. The system
must provide all populations with an array of job search and employment
development assistance. In Colorado, an assortment of high quality information
and services will be available to every individual and employer in the state.
b. Customer choice. In Colorado, the entire workforce development system is
built on the idea of consumers making informed decisions about their futures as
workers and employers at every stage of their involvement in the system. Choices
will include: choice of location and choice of services at each location; choice in
how to access information; and choice among education and training providers.
c. Performance -based criteria. The One -Stop Career Centers and service
providers must be held accountable for the information and services they provide.
Colorado feels that performance outcomes are vital to measure the success of the
overall system and envisions a results -oriented system with clearly defined,
measurable outcomes to measure system performance. This will ensure that
resources are efficiently invested and continuous improvement is maintained.
d. Integration. To provide a comprehensive and accessible One -Stop system,
programs, services, and governance structures must be as fully integrated as
possible. In Colorado, programs will be physically and electronically integrated
to the greatest extent feasible. The One -Stop system will be the only true program
in Colorado.
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3. State -local partnerships. Just as the national employment security network was
conceived of as a federal -state partnership, the One -Stop Career Center system is to be a
state -local partnership, responsive to local needs.
B. Colorado efforts.
1. Planning. Colorado applied for and received a One -Stop planning grant in 1994.
These funds were used to encourage the development of local plans, which were then
consolidated into the "One -Stop Framework" and presented to the Colorado Workforce
Coordinating Council for consideration.
2. Implementation. The "Framework" document served as the basis for a proposal to the
US Department of Labor for an implementation grant in 1996. The State was awarded
$3.5 million in each of three years to implement a statewide One -Stop Career Center
system.
C. Governor's charge. Governor Romer charged the Colorado Workforce Coordinating Council,
Colorado Department of Labor and Employment, and Governor's Job Training Office with the
task of reorganizing employment and training programs in Colorado. He envisioned the new
system as a network of locally administered One -Stop Career Centers that merge the
Employment Service with the Job Training Partnership Act system, and consolidates these
programs at the state level under the auspices of the Department of Labor and Employment. The
Department will enter into performance -based contracts with each region to administer the
system and provide oversight and technical assistance.
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II. CDLE Strategic Direction for One -Stop
A. Overall. It is the intent of the Department of Labor and Employment to help the regions
implement a One -Stop Career Center system throughout the state that incorporates federal
directives and the Governor's instructions, and recognizes regional needs and priorities.
B. Expectations.
1. The system will provide a high level of accountability at both the state and regional
levels through state oversight and monitoring, and the development of outcome -based
performance measures.
2. Although each region will be required to provide a set of basic core employment and
training services, regions will be encouraged to tailor services to meet regional needs and
to develop and offer additional services.
3. Each region will have the flexibility to develop its own service delivery mechanisms
and operational structure, although it must ensure that at least one full service One -Stop
Career Center is physically located within the region.
4. Each region, regardless of whether it elects to administer the One -Stops Career
Center(s), will establish a Regional Workforce Board, appointed by the Local Elected
Officials and certified by the Governor. The board, in conjunction with the Local Elected
Officials, will be responsible for workforce development activities within the region.
Specifically, the board:
a. Shall prepare an annual workforce development plan for regional workforce
development and One -Stop system service delivery in accordance with the
planning guidelines contained in this document. The plan must be approved by
the Local Elected Officials of each county in the region prior to its submission to
the state.
b. May establish additional regional performance standards and develop and offer
additional services, at no charge or for a reasonable fee -for -service, to supplement
those required by the state.
c. Shall provide policy oversight and guidance for the efficient and effective
operation of the One -Stop Career Center(s). Such oversight and guidance may
include performance monitoring of daily activities to supplement and enhance
state monitoring activities.
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d. In conjunction with the Local Elected Officials, select the location or locations
of the One -Stop Career Center within the region, determine whether additional
methods of service delivery are necessary, and select the state, a lead county,
community college, not -for-profit entity, or for-profit entity to operate the
regional system in accordance with federal and state law.
e. Shall coordinate services with regional School -to -Career councils, welfare
reform activities, and other appropriate employment and training programs at the
discretion of the board, to the fullest extent practicable.
f. Shall offer the full range of services to special populations such as youth,
migrant and seasonal farmworkers, veterans, persons with disabilities, older
workers, non-English speaking workers, and minorities.
g. Shall ensure that services are accessible to persons with disabilities, and take
into consideration factors such as location, availability of public transportation to
and from center locations, appropriate methods of service delivery, etc.
5. The regions are encouraged to explore other funding sources (e.g. foundation and
corporate grants, in -kind contributions, etc.) to supplement state funding.
6. There will be incentives for regions who exceed performance -based outcome
measures, to the extent allowed by federal funding sources.
C. Process.
1. The state will either provide or contract for services, with input from the regional
board, for any region that does not wish to administer the One -Stop Career Center(s).
2. The board in each region shall prepare and submit an annual workforce development
plan in accordance with Section III, approved by the Local Elected Officials in each
county in the region, and submit it to the state for review and final approval. The state
will provide a preliminary draft allocation of resources available to each region for
planning purposes.
a. The board may draft the plan in any manner it chooses, including writing the
plan itself, convening a group of stakeholders to draft the plan, or delegating all or
part of the task to one or several stakeholders.
3. After the plan is approved, the department will draft a contract reflecting the elements
of the plan, and any federal and state requirements governing the programs and services
that will be provided by the One -Stop Career Centers.
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4. After the contract is finalized and signed by all parties, the state will allocate funds
and resources to the region for the One -Stop system.
a. The department will transfer any resources it currently has within Job Service
Centers located in the region including staff, leases, furniture, equipment and
automation hardware and software to the One -Stop system. The One -Stop system
will be responsible for future maintenance and replacement of these resources.
b. The Governor has stated that no state employee will lose his or her job as a
result of the transition. Accordingly, state employees assigned to regional One -
Stop activities will remain state employees until such times as they retire, transfer,
or otherwise separate from service. Vacancies created by departing state
employees may be filled by county workers, with one exception:
(1) Federal law requires that veteran program staff must be state
employees under the direct supervision of the state and cannot be replaced
by county workers.
III. Regional Plan Elements. The following elements describing how the region will deliver
services, meet the required performance measures, and meet state and federal program
requirements must be included in the proposal:
A. Describe the proposed regional structure, including:
1. List of Regional Workforce Board members, with affiliations.
2. Identify the center operator.
3. List all agencies who will participate in the One -Stop system, including the services
they will provide, the target populations they will serve, and the degree and nature of
their involvement.
B. Describe in detail how the region will provide the required services, how services will be
delivered, what services will be provided in addition to the core services, and whether fee -for -
service will be charged:
1. Logistics:
a. How will services be delivered -- via full -service centers, satellite offices,
kiosks, etc? (NOTE: a minimum of one full -service One -Stop Career Center
must be physically located within the region.)
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b. Where will the One -Stop Career Center(s) be located? If applicable, include
locations for other sites such as satellite offices and kiosks.
c. What are the days and hours of operation for full -service centers? Satellite
offices? Other sites?
d. What are the staffing patterns, including number and job titles, for each site?
e. What inter -regional arrangements have been made, or will be made, to handle
individuals who wish to receive services (other than Wagner-Peyser and
Employment Support Fund services) from a One -Stop center in another region?
2. Services:
a. Describe how each of the core services will be provided (e.g. electronically,
group orientation or intake, one-on-one, self-help, video, etc.).
b. What, if any, services will be offered in addition to the required core services?
Identify the site(s) that will provide additional services.
c. If the region plans to charge a fee -for -service:
(1) What services will be available for a fee?
(2) Who will be charged a fee?
(3) How will the fee structure be determined?
(4) How will fee -generated revenue be used?
(5) How will customers who cannot afford the fee be served?
d. How will the region encourage employer participation as:
(1) Board members
(2) Customers
e. What process will be followed in the event a customer disagrees with a
decision regarding eligibility for services or the manner in which services are
provided, or wishes to file a complaint regarding the One -Stop Career Center or
One -Stop Career Center staff?
3. Describe how the region will meet its performance standards and program
requirements:
a. What steps will be taken to ensure that standards are met? Describe any
regional oversight and monitoring activities.
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b. Will the region impose additional standards? If so, please describe.
4. Describe how the region will serve welfare -to -work clients through the One -Stop
system.
5. Describe the status of School -to -Career activities in the region, including partnerships
and linkages with the One -Stop system.
C. Connections with other agencies and programs in the region
1. List any connections or partnerships with other agencies and programs, including but
not limited to:
a. Adult Basic Education
b. Secondary and post -secondary vocational programs
c. Dislocated worker programs
d. Community College
e. Other programs (e.g. local housing authorities, corrections, CBO's, etc.)
2. Describe the nature of the connection and degree of involvement to the One -Stop
system.
D. Describe how services will be provided for the following special populations:
1. Migrant and Seasonal Farmworkers (MSFW)
2. Veterans
3. People with disabilities
4. Older workers
5. Displaced homemakers
6. Out -of -school youth
7. Non-English speaking populations
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E. How will the region ensure that it meets the state's automation requirements, including:
1. Minimum equipment standards
2. System connection and integration standards
3. System support standards
4. System hardware and software standards
F. Budget:
1. Provide a detailed annual budget
IV. Attachments.
A. Core services
B. Outcome -based performance measures
C. State automation standards
D. Estimated annual budget allocation
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