HomeMy WebLinkAbout970543.tiffRESOLUTION
RE: APPROVE 1997 HOUSING PRESERVATION GRANT APPLICATION TO OFFICE OF
RURAL DEVELOPMENT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 1997 Housing Preservation Grant
Application from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the Office
of Rural Development, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex -officio Housing Authority Board, that the 1997 Housing Preservation
Grant Application from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the
Office of Rural Development be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of March, A.D., 1997.
ATTEST:
Weld County Cle
BY.
APP
eputy Clerk t. th- Board
AS TO F .
Attorney(
Dale K. Hall
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
4.4
eorge E. Baxter, Chair
C-• ance L. Harbert, Pro-Tem
J
'Barbara J. Kirkmeyer
FxrtisFn
W. H. Webster
970543
HA0017
U.S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities.
The regulations were published as Part IV of the January 30, 1989, Federal Register (pages
4722-4733). Copies of the regulations may be obtained by contacting the Department of
Agriculture agency offering the proposed covered transaction.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective primary participant certifies to the best of its knowledge and belief,
that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) have not within a three-year period preceding this proposal been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (1)(b) of this certification; and
(d) have not within a three-year period preceding this application/proposal had one or
more public transactions (Federal, State or local) terminated for cause or
default.
(2) Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
proposal.
Weld County Housing Authority
Organization Name
PR/Award Number or Project Name
George E. Baxter Chair, Weld County Board of Commissioners
Name an Title of Authgrized Representative
el
i gnatur
1
03/24/97
Date
Form AD -1047 (2/89)
970543
WELD COUNTY HOUSING AUTHORITY'S
HOUSING PRESERVATION GRANT APPLICATION
I. Statement of Activities:
a. Types of, and Conditions for Financial Assistance:
The Weld County Housing Authority (WCHA), as administrator of the FmHA Housing
Preservation Grant Program (HPG) for the County of Weld, proposes to
moderately rehabilitate FIVE (5) owner -occupied dwelling units of very low
and low income persons within nine months after the Housing Preservation Grant
contract is executed
Rehabilitation activities will address Weld County's Uniform Building Code
(UBC) violations, health and safety code violations, handicapped accessibility
and over -crowding. Structural changes may be provided to alleviate
overcrowding.
This program will leverage HPG funds with the WCHA's existing CDBG Housing
Rehabilitation Program, and the Weld County Revolving fund program. HPG funds
will not duplicate funds provided through the CDBG program. Funds will be used
to restore substandard dwellings to a condition meeting Weld County's Uniform
Building Code (UBC), the WCHA's Section 8 and Minimum Property Rehabilitation
Standards and Thermal Performance Construction Standards.
Each applicant for the housing rehabilitation program must meet the income and
other eligibility criteria as outline in the management plan for the program
(See attachement A). All homeowner assisted by HPG funds must prove that they
have occupied the unit at least twelve months prior to the time of the
assistance and must, during the next five years continue to occupy the unit.
Ownership must be verfied through the Weld County Assessors Office or by
documentation provided by the applicant which clearly verifies ownership of
the property.
HPG funds will be used to leverage existing funds previously awarded the
County. HPG funds will make it possible to rehabilitate properties which may
not be feasible without leveraged funds due to the extensiveness of the
rehabilitation.
Under our housing rehabilitation program, no more than fifty percent of the
total project costs will be allocated to FmHA HPG. Loans will be amortized at
an interest rate ranging from -0- per cent to 5 per cent based on the income
of the household, over a term which will conform with the ability of the
homeowner to repay.
A promissory note and deed of trust will be required to be signed by the
approved family. A lien will be placed on the property for the term of the
deed of trust.
b. Selection Process and Determination of Housing Needs:
The WCHA will solicit applications through broad media publicity, local
community outreach, contracts with local leaders, public notices and hearings,
and door-to-door contacts with citizens of the program target area.
Applicants will be evaluated based on the WCHA's existing applicant ranking
system. Points will be awarded to each applicant according to their personal
and household characteristics, such as income, housing conditions, age,
disability or handicap, and overcrowded conditions. Applicants showing the
greatest need will be assisted first. Each dwelling will be inspected by the
under the auspices of WCHA. and the Weld County Building Inspection
Department. Inspections will assess the number and degree of code violations
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and health and safety hazards as they relate to the various standards
mentioned above. As part of the final application and evaluation procedure,'
each dwelling will be evaluated based on its geographical proximity to a 100 -
year floodplain. Any dwelling located within a 100 -year floodplain will not
be eligible for rehabilitation assistance. Also, any dwelling proposed for
rehabilitation which is 50 years in age or older will be evaluated by the WCHA
and and if determined eligible for Historic Preservation designation,
submitted to the State Historic Preservation Office for their review. If the
State Historic Preservation Office determines that mitigation concerning the
rehabilitation of the structure will be necessary, the WCHA will comply fully
with their instructions.
Based on the inspection of each unit scheduled for rehabilitation, a work
description itemizing the size, type and quality of all necessary repairs will
be put out for bid to qualified general contractors. Overcrowded units will
be addressed through the rehabilitation program through the addition of living
space/bedrooms when feasible. All bidding procedures will be supervised by
WCHA, and low bids will be recommended to each applicant for selection. Once
a contract and proceed order are signed between owner and contractor, the
WCHA, in conjunction with the County Building Inspection Department, will
conduct periodic on -site inspections prior to any payment requests by the
contractor. When 80% of the contract work has been satisfactorily completed
and inspected, and all lien waivers from general contractors, subcontractors
and suppliers have been received, a payment for 50& of the original contract
amount will be issued. When 100% of the contract work has been completed and
inspected, a payment for an additional 30% of the contract amount will be
issued. A payment for the remaining 20% of the contract amount will be issued
not later than thirty days from the date of the final inspection. Any change
order payments will be issued as a fourth payment. A Certificate of project
completion must be signed by the homeowner before the before the final payment
will be issued. This will assure homeowner satisfaction with the work
performed.
c. Development Standards for Housing Preservation Work:
The WCHA will use the Farmers Home Administration's adopted Minimum Property
Rehabilitation Standards and Thermal Performance Construction Standards as
promulgated by the Farmers Home Administration. '
d. Time Schedule for Completion of HPG Program:
All units will be completed within nine months after execution of the Housing
Preservation Contract.
e. HPG Program Staff:
The director of the Weld County Housing Authority will be responsible for the
over-all administration of the Housing Preservation Grant program. We employ
a part time staff perosn who is responsibel for eligibility determinations of
applicants. Work write ups are developed through a contract with Greeley
Urban Renewal Authority. All projects a re monitored by the Housing Authority
director.
f. Estimated Number and Type of HPG Beneficiaries:
Sixty five percent of the families assisted through the Housing Preservation
Grant program shall be very low income persons. The remanining families shall
have incomes below 80% of the median income limit. In previous housing
rehabilitation programs the WCHA has administered, an average of 43% of the
beneficiaries were members of minority groups, while 57% were members of non -
minority groups. The WCHA expects approximately the same number of minority
and non -minority beneficiaries from the HPG program.
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g. Proposed Target Area:
The area targeted for HPG funds will encompass Census Tracts 17 and 18,
19.01, 19.02, 20 and 21, 22.01, 22.02 and 25.01. All FmHA-exempted service
areas will be excluded from use of these funds.
h. Estimated HPG Program Budget:
The annual budget for the HPG program was arrived at as follows:
ADMINISTRATION COSTS
Salaries
Community Services Technician 1,500
Employee Benefits
FICA and Medicare
Office Supplies
Postage
Advertising/legal notices
Telephone
Travel 206 mi./month for 9 mons.
120
100
50
30
100
500
Subtotal 900
Contracted costs for Work Write-ups.
Greeley Urban Renewal ® $900.00 per unit. 4,500
TOTAL ADMINISTRATIVE COSTS 6,900
TOTAL REHABILITATION COSTS five units ® $8,000 per unit =$ 40,000
TOTAL PROJECT COSTS = $46,900
The proiect utilizes no more than 15t of total funds for administration.
i. Description of Accounting System
The WCHA proposes to draw down program funds per rehabilitation contract.
Administration funds will be drawn down for actual and
anticipated costs.
Fiscal administration will be conducted by the WCHA and the Weld
County Finance Department. All program funds will be deposited with the
Weld County Treasurer in a separate account of the WCHA. The Weld
County Finance Department utilizes a fund accounting approach which
allows for separate accountability of funds.
There are no outstanding or unresolved audit or investigative funding
which will impair our abiliuty to carry out our objectives.
j•
Method of Evaluation to Determine Program Effectiveness:
The WCHA will evaluate rehabilitation activities weekly by on -site
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970M3
inspections, as well as inspections by the Weld County Building
Inspections Department. The Weld County Inspection Department is an
entity of Weld County government, organizationally under the Weld County
Planning Department, while the Housing Authority is organizationally
under the Department of Social Services.
The WCHA will contract all rehabilitation work to qualified general
contractors who supervise all construction activity. The WCHA's
Director will inspect each unit which is rehabbed to assure that work is
carrie dout in compliance with the work write-up and program standards.
Quarterly interim and final program reports will be prepared and submitted to
the Office of Rural Development
k. Sources and Amounts of Other Financial Resources
PROJECT TOTAL WCHA
HPG
ACTIVITY FUNDS FUNDS
Administration $6,900 6,900
Housing Rehabilitation $40,000 50,000 CDBG and Revolving Loan funds
Total $46,900 $56,900
CDBG funds through the Colorado Division of Housing have been awarded to Weld
County to be utilized for housing rehabilitation of owner occupied housing. If
awarded, HPG funds will only be utilized for the rehabilitation of owner
occupied housing.
1. Use of Program Income:
All program income will be recycled into the WCHA's revolv-
ing and on -going housing rehabilitation program.
m. Plan for Disposition of Security Instruments:
Upon the dissolution of the WCHA, all security instruments held by
the WCHA as a result of HPG activities will be delegated to the Weld
County Commissioners and the County Attorney's Office for disposition.
II. WCHA'S Experietfie and Management Capability:
a. Projects Completed or In -Progress:
Name of Project Year Completed Total Cost Source
Section 8 Existing on -going $612,290 HUD
CDBG-Gill Rehab. 1983 1985 $288,000 DOLA
DOH -East Eaton Rehab. 1985 $ 62,912 DOH
CDBG-Kersey Rehab. 1984 1986 $295,000 DOLA
Rental Rehabilitation 1986 $ 21,000 DOH
Section 8 Voucher on -going $351,000 HUD
CDBG Rehab. 1986 1987 $350,000 DOLA
DOH -Emergency Rehab. 1987 $ 25,000 DOH
CDBG Rehab. 1987 1988 $200,000 DOLA
Rental Rehabilitation 1987 $100,000 DOH
FmHA Housing Preservation 1990 $100,000 FmHA
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CDBG 1988
Rental Rehabilitation
CDBG 1989
Rental Rehabilitation
CDBG 1990
CDBG 1991
DOH -Guadalupe
HOME 1993
HOME Rental Rehab
HOME Replacement
HOME 1995 Program
CDBG 1996 Program
b. Management Capability:
1989 $230,000 DOLA
1989 $100,000 DOH
1990 $230,000 DOLA
1992 $75,000 DOH
1992 $230,000 DOLA
1993 $184,000 DOLA
1994 $41,000 DOH
1995 $180,000 DOLA
1995 $130,400 DOLA
1995 20,000 DOLA
1996 71,556 DOLA
1997 190,000 DOLA
The WCHA has previously administered housing rehabilitation programs since
1983. We are currently administering a housing rehab program in the target
areas of CT 17 and 18, 19.01, 19.02, 20 and 21, 22.01, 22.02 and 25.01.
Although our target area encompasses communities which are not in the Office
of Rural Development designated areas, no Office of Rural Development funds
will be used in a non Office of Rural Development area. Our housing
rehabilitation program applies a deferred payment loan/straight loan strategy
to addressing the rehabilitation needs of the low and moderate homeowners.
As a result, the staff and management team are already organized and in
operation. The staff is organized as follows:
Jim Sheehan, Director, WCHA; twenty years experience in an
administrative capacity concerning state and federally funded programs:
Section 8 Existing; CDBG Housing Rehabilitation; DOH Grant Programs;
Rental Rehabilitation; Low Energy Assistance Program (LEAP); and replacement
housing, etc. Reports to the Director of Social Services.
Weld County Housing Autority contracts the housing rehabilitaiton work write
up function to the Greeley Urban Renewal Authority. Greeley Urban Renewl
Authority has administered successfull housing rehabilitation programs for
twenty years within the City of Greeley.
Management responsibility of the Housing Preservaation Program will continue
to rest with Weld County.
Per Office of Rural Development Instruction 1944-N, Section 1944.679(3), staff
of the Housing Authority have considerably more than two years of successful
experience in managing: housing rehabilitation programs and housing assistance
programs which benefit low and very low income families.
III. Evidence of Applicant's Legal Existence:
Weld County County Housing Authority is a quasi -political entities under Title
Five section 29-4-501 of the Colorado Revised Statutes.
The County Commissioners of Weld County serve as ex -officio members of
the Weld County Housing Authority Board.
Members of the Weld County Housing Authority Board:
George E Baxter, Chair
Constance Harbert, Pro Tem
Barbare Kirkmeyer
W.H. Webster
Dale Hall
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IV. Financial Statement:
Not applicable per Office of Rural Development instruction 1944-N;
1944.676(b)(5).
V. Narrative Statement of Area Housing Needs:
The statistics that follow reflect the percentages of low and very
low income housholds in the proposed HPG target area. Using an average
for the entire target area, 24% of all households have annual incomes
below $10,000; approximately 381 of households of Spanish origin have
annual incomes below $10,000. These figures, coupled with the fact that
a high percentage of the area's housing stock was built in the first
half of the century, indicate that a moderate housing rehabilitation
program would be a welcome benefit to those persons lacking the
financial resources to repair their dwellings. Finally, the HPG Program
will serve to continue the efforts of the Weld County Housing Authority
in preserving existing housing stock from continued deterioration.
a. Target Area Statistics: (based on 1990 Census)
Census Tract 15
PERSONS OF
ALL PERSONS SPANISH ORIGIN
TOTAL PERSONS 4,137 647
HOUSEHOLDS 1,484 174
MEDIAN INCOME $29,930 $17,252
HOUSEHOLDS BELOW $15,000
PER YEAR 604 or 41% 116 or 55%
HOUSEHOLDS BELOW $10,000
PER YEAR 318 or 21% 64 or 37%
TOTAL FAMILIES 1,152 107
FAMILIES BELOW POVERTY LEVEL44 or 3.8% 8 or 18%
OCCUPIED HOUSING UNITS 1,491 253
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE 34 or 2% 1 or 3%
41% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 90%
BEFORE 1970.
Census Tract 17
PERSONS OF
ALL PERSONS SPANISH ORIGIN
TOTAL PERSONS 4,355 1,291
HOUSEHOLDS 1,414 315
MEDIAN INCOME $27,428 $21,393
HOUSEHOLDS BELOW $15,000
PER YEAR 540 or38% 163 or 52%
HOUSEHOLDS BELOW $10,000
PER YEAR 320 or 23% 82 or 26%
TOTAL FAMILIES 1,166 280
FAMILIES BELOW POVERTY LEVEL104 or 8.9% 19 or 18%
OCCUPIED HOUSING UNITS 1,431 243
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE 34 or 2% 5 or 2%
22% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 92%
BEFORE 1970.
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PERSONS
TOTAL HOUSEHOLDS
MEDIAN INCOME
HOUSEHOLDS BELOW $15,000
PER YEAR
HOUSEHOLDS BELOW $10,000
PER YEAR
TOTAL FAMILIES
FAMILIES BELOW POVERTY LEVEL
OCCUPIED HOUSING UNITS
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE
VALUE LESS THAN $35,000
Census Tract 18
ALL PERSONS
TOTAL PERSONS 2,923
TOTAL HOUSEHOLDS 988
MEDIAN INCOME $27,850
HOUSEHOLDS BELOW $15,000
PER YEAR 433 or 44%
HOUSEHOLDS BELOW $10,000
PER YEAR 232 or 24%
TOTAL FAMILIES 870
FAMILIES BELOW POVERTY LEVEL62 or 8%
OCCUPIED HOUSING UNITS 1,003
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE 16 or 2%
PERSONS OF
SPANISH ORIGIN
709
171
$14,330
38 or 22%
26 or 15%
153
30 or 18%
160
2 or 1%
28% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 47% BEFORE
1970.
Census Tract 19.01
PERSONS OF
PERSONS
TOTAL HOUSEHOLDS
MEDIAN INCOME
HOUSEHOLDS BELOW $15,000
PER YEAR
HOUSEHOLDS BELOW $10,000
PER YEAR
TOTAL FAMILIES
FAMILIES BELOW POVERTY LEVEL
OCCUPIED HOUSING UNITS
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE
VALUE LESS THAN $35,000
ALL PERSONS
8,764
2,851
26,5425
692 or24%
437 OR159%
2,296
322 OR 9%
2,855
26
227 or 13%
SPANISH ORIGIN TOTAL
3,426
684
21,562
441 or 64%
212 or 31%
612
18 or 19%
645
20
100 or 16%
42% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 91% BEFORE
1970
Census Tract 20
PERSONS OF
ALL PERSONS
9,620
3,406
31,090
589 OR 17%
315 OR 9%-
2,651
770
3,413
7
30
267 or 11%
SPANISH ORIGIN TOTAL
1,748
430
16,333
400 or 93%
138 or 32%
368
58or 16%
425
S
73 or 17%
970543
3% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 59% BEFORE
1970
Census Tract 21
PERSONS OF
ALL PERSONS SPANISH ORIGIN TOTAL
PERSONS 7,159 1,665
TOTAL HOUSEHOLDS 2,582 441
MEDIAN INCOME $28,922 $21,113
HOUSEHOLDS BELOW $15,000
PER YEAR 565 or 40% 230 or 52%
HOUSEHOLDS BELOW $10,000
PER YEAR 332 or 25% 163 or 37%
TOTAL FAMILIES 1,976 364
FAMILIES BELOW POVERTY LEVEL182 or 8% 64 or 18%
OCCUPIED HOUSING UNITS 2,417 371
OCCUPIED HOUSING UNITS
LACKING COMPLETE PLUMBING
FOR EXCLUSIVE USE 8 or 1% 8 or 2%
33% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 64% BEFORE
1970
The WCHA does not anticipate the use of HPG resources for historic
properties. Current policies of the Board require special review and
approval; however, if an approved applicant's dwelling is determined
eligible for inclusion in the National Register of Historic Places, the
WCHA will contact the State Historic Preservation Office and mitigate
rehabilitation activities per the Historic Preservation Act of 1966
and the Executive Order 11593, "Protection Enhancement of the Cultural
Environment." In addition to the methods of evaluation for determining
program effectiveness as outlined in paragraph (b)(1)(x), program reports
will be submitted to the Office of Rural Development as they relate to the HPG
Time Schedule included in the Statement of Activities. Also, interim and
final program reports will include statistics such as: the number and type of
beneficiaries (i.e.: elderly, handicapped, female head of household);
number of minority and/or women -headed business enterprises awarded
contracts; etc.
VI. Listing of the WCHA's Current Activities:
Weld County and the WCHA are currently administering a HOME Housing
Rehabilitation Program in the proposed HPG target area, and in nearby
communities exclusive of the HPG target area. The funds granted are sufficient
to assure the continued operation of Weld County's current activities during
the period of the HPG grant agreement. HOME funds, will also serve as the
match for the HPG Program.
VII. Description of Process for
Identified Historic
Properties:
1) The WCHA will file Historic Building Inventory Record Forms with
the State Historic Preservation Office for any dwelling fifty years of
age or older. No rehabilitation activities will be undertaken until a
response detailing the dwelling's historical significance is received
from the SHPO.
2) If the dwelling is determined to possess significant historical and
cultural value, the WCHA will coordinate rehabilitation with the SHPO.
All descriptions of work and specifications concerning the historical
dwelling will be submitted for the SHPO's review. The WCHA will comply
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fully with the intent of the Historic Preservation Act and Executive
Order 11593; Protection and Enhancement of the Cultural Environment.
VIII. Consultation with Local Government Officials:
See attached letters from incorporated communities in the proposed
target area. A copy of the WCHA's Statement of Activities concerning
the HPG Program was provided to the Colorado Division of Local Government
their review.
IX. Public Comment Period / Statement of Activities:
Public Notice of the availability of the WCHA's Statement of
Activities was published March 8, 1996 in the Greeley Tribune (please
see Affidavit of Publication). The required fifteen -day comment period
began the day of publication, ending March 21, 1997.
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POLICIES AND PROCEDURES
WELD COUNTY HOUSING REHABILITATION LOAN PROGRAM
REVISION DATED 3/97
L PURPOSE OF THE PROGRAM
These guidelines establish the policies, priorities and procedures governing the operation
the single family owner -occupied housing rehabilitation program of Weld County.
Weld County agrees to develop, implement and administer a housing rehabilitation
program of approximately fifteen (15) existing single-family dwellings, for the
benefit of low- and moderate -income families residing in CENSUS t _ RACTS CT 10,
17, 18, 19.01 19.02, 20 21, 22.01, 22.02 and 25.02 including the communities of
Dacono, Eaton, Evans, Firestone, Fort Lupton, Gilcrest, Hudson, Johnstown,
LaSalle, Milliken, Platteville and Windsor.
It is the intent of Weld County's Housing Rehabilitation Program to provide decent, safe,
and sanitary housing for low- and moderate -income persons in the targeted areas by
rehabilitating their homes to a condition which brings these structures into compliance
with all applicable codes and regulations of Weld County or applicable municipality and
the Minimum Property Rehabilitation Standards of the WCHA.
H. DESIGNATED AUTHORITY
A. The Weld County Housing Authority (WCHA) through Weld County has the
designated responsibility for the implementation of the CDBG/HOME Contracts.
B. The WCHA staff responsible for the administration of the Housing Rehabilitation
Loan Program are:
1. the DIRECTOR of WCHA;
2. the Office Technician II.
C. The Housing Rehabilitation functions shall be contracted to the Greeley Housing
Renewal Authority. The contract with Greeley Urban Renewal Authority is a part of this
document.
D. Fiscal administration will be conducted by the WCHA and Weld County's Finance
Department and Accounting Department. MI program funds will be deposited with the
Weld County Treasurer in a separate account of the WCHA. Most program payments
will be issued as co -payee warrants, and final individual project payments will be made
once the Certificate of Completion forms have been executed, attesting to satisfactory
project completion. Each request for payment (input document) shall be accompanied by
a signed and dated contractor/service provider invoice. General contractor payments
shall be issued in the following manner:
970543
1. When approximately 80% of the contract work has been satisfactorily
completed and inspected, and all sub -contractors, and suppliers notarized lien }
waivers have been submitted to the WCHA, a payment for 50% of the original
contract amount will be issued;
2. When 100% of the contract work has been satisfactorily completed and
inspected, and all subcontractors and suppliers paid -in -full notarized lien waivers
have been submitted to the WCHA, a payment for 30% of the original contract
amount will be issued;
3. Final payment of 20% of the original amount will be issued no later than 30
days following project completion, defined as satisfactory completion of all
contracted work, as determined by inspection and submittal of all applicable final
permits, and the execution of the Certification of Completion by the contractor,
homeowner, and WCHA;
4. Any cost increases resulting from change -order additions to the contract will be
paid upon contract deadline and satisfactory job completion, as defined in
condition #3 and as a fourth payment; conversely, any change -order decreases
shall be deducted from the contractor's third/final payment, as shall any late
penalties.
D. All amendments to the description of work/work write-up shall be authorized by the
WCHA in the form of change -orders, and must be approved by the homeowner,
contractor, and the WCHA in writing. No change -order work may be performed until
such change -order documents has been signed by all parties. No payment requests will
be approved for processing for work which has not been inspected as satisfactorily
completed.
DI. ELIGIBILITY REQUIREMENTS FOR HOUSING REHABILITATION
ASSISTANCE
The staff of the Housing Authority shall have the responsibility for the eligibility
determination of applicants for the Housing Rehabilitation programs. The Chairman of
the Board shall sign -off on the eligibility determination made by staff, based on staff
recommendation. The Weld County Housing Authority Board shall be used as the appeal
process, for an applicant, and on any denial decision made by the staff.
Program Eligibility Criteria
A. To be considered eligible for the Housing Rehabilitation Loan program, an applicant
must own and occupy a residential single-family dwelling in the designated target area.
To be considered owner of record, the applicant must meet one of the following criteria:
1. The applicant must be listed as owner of the property (and in cases of mobile
homes, the applicant must be listed as owner of mobile home and the land on
970541:3
which it is located) on the Weld County's Tax Roll. or possess a valid contract for
sale or Deed of Trust, each of which has been recorded with the Weld County
Clerk and Recorder, which includes "reasonable rights of redemption "and" quiet
and peaceable possession of the property", or
2. The applicant must possess a Life Estate, or Fee Title evidenced by a Warranty
Deed, or Quit Claim Deed which has been filed for record with the Weld County
Clerk and Recorder.
B. The identified property must not be located within the right-of-way of any street,
highway, or other public right-of-way contemplated in the foreseeable future.
C. Properties located in the 100 -year floodplain, as designated by FEMA maps and data
provided by the Colorado Water Conservation Board, and as interpreted and determined
by WCHA staff, are not eligible for the Housing Rehabilitation Loan Program.
D. The identified property must be considered structurally sound for bringing other
deficiencies into compliance with all applicable codes and standards, at a cost which is
reasonable and appropriate, giving consideration to the condition and the value of the
dwelling, and the availability of funds. If the cost for rehabilitation is likely to exceed
50% of the dwellings assessed value, the WCHA shall determine whether or not to
proceed with the rehabilitation of the structure on the cost of the project. Every effort
will be made to assist any displace or potentially displaced family with alternative
housing, either directly or by referral.
E. The applicant must have either:
1. a 5% or $1,000 cash equity towards the purchase price of the home (whichever
is greater) ;or
2. lived in the home for a minimum of one year prior to the date of application to
the Housing Rehabilitation Loan Program.
3. In order for Farmers Home Housing Preservation Grant funds to be expended
on a unit, the homeowner must have owned and occupied the unit for at least 12
months.
E. To qualify for rehabilitation assistance, an applicant's annual income may not exceed
the amount shown below all applicants must meet the following HUD income guidelines.
These limits are for adjusted gross annual income. A deduction against the adjusted gross
annual income will be applied in cases of continuing medical expenses not covered by
insurance, which exceed 3% of the household's gross annual income.
LOW INCOME
(50% of Area Median)
one person $14,450
MODERATE INCOME
(80% of Area Median)
$23,150
970 543
two people $16,500 $26,450
three people $18600 $29750
four people $20650 $33,050
five people $22,300 $35,700
six people $23,950 $38,350
seven people $25,600 $40,950
eight people $27,250 $43,600
F. Because housing rehabilitation program funds are intended to serve low and moderate
income homeowners having no other means of financing rehabilitation work, applicants
with substantial and available liquid resources will be considered for assistance under
the following guidelines:
1. Applicants under the age of 62 having assets of more than $5,000 will be
required to contribute the amount in excess of $5,000 toward the cost of
rehabilitation;
2. Applicants 62 years of age and older having assets of more than $10,000 will
be required to contribute the amount in excess of $10,000 toward the cost of
rehabilitation.
The WCHA board reserves the right to waive any part of this asset policy under
extenuating circumstances as presented to the WCHA Board and staff by an
applicant.
G. The WCHA will rank clients using a point system based on the following schedule:
Financial:
Income at or below 50
Assets $5,000 -$9,999
Assets over $10,000
15 pts
-5 pts
-10 pts
Household Make-up:
For each member age 62 or older 5 pts
For single, female head of household 5 pts
For Female head of household w/dependents 5 pts
For each household member 18 or younger 5 pts
For household w/disabled member 20 pts
Housing Condition:
Plumbing Severe 10 pts
Electrical Moderate 5 pts
Heating Minor 3 pts
Structural Standard 0 pts
Overcrowding
other
970543
Prior Assistance:
Prior Award was $2,000 or less
Prior Award over $2,000
Award was grant only
-10 pts
-20 pts
-10 pts
All clients receiving more than 50 points will be given a priority ranking. Those
receiving less than 50 points will be put on a waiting list for future consideration.
H. Credit Considerations
All credit decisions shall be based on the applicant's ability to repay the loan. Action on a
loan shall not be based on the race, creed, color, religion, national order, familial status,
sex, handicap or the age of the applicant.
1. Any applicant in arrears on their mortgage of sixty (60) days or more shall be
denied assistance through the Housing Rehabilitation program.
2. Any applicant who has delinquent property taxes shall be determined ineligible
for Housing Rehabilitation Assistance.
3. Any time there is a pattern to a payment history of an applicant that exhibits
bankruptcy, unpaid charge -offs, or collection accounts, the staff may consider this
pattern when determining the applicant's credit worthiness for the Housing
Rehabilitation program. An applicant may be denied when there is evidence,
based on the credit history, that an applicant is unlikely to re -pay a loan. Any
circumstances which may be considered as mitigating the poor credit history
include:
a. Medically related expenses;
b. A significant change in income which contributed to the credit
difficulty
I. Definitions
1. Adverse Information - Information which a creditor's policy will cause a credit
applicant to be denied or restricted. Examples: past due accounts, unpaid
judgments, bankruptcy filings.
2. Bankruptcy - Federal law providing relief from burdensome debts. The law
contains several chapters which relate to different methods of relief:
Chapter 7 - Straight Bankruptcy
Chapter 11 - Business Reorganizations
Chapter 12 - Farm Debt Bankruptcy
Chapter 13 - Adjustment of Debts of an Individual with Regular
9703
Income (also call a wage earner plan)
3. Charge off - Accounting term to indicate the creditor does not expect to collect
a balance owing.
4. Collection account - Refers to status of account owing a creditor when it has
been transferred from a routine debt to a Collection Department -- either of the
creditor's firm, or to a separate professional debt collection firm.
5. Judgment - Formal decision of a court in a legal controversy. Credit bureaus
obtain data about judgments from court records periodically known as public
record. These usually are civil judgments where money is the source of the
controversy between the parties
6. Judgment satisfied - When a judgment is paid in full, the creditor may file a
satisfaction of judgment form. However, this often is not done and the only way
to determine if a judgment has been paid or not is to contact the parties to the suit
themselves. This also applies to settlements where the creditor accepts less than
the full amount due.
7. Repossession - Forced, or voluntary, surrender of merchandise as a result of
the customer's failure to pay as promised. There are several types and
descriptions of repossession actions, each quite different:
RLD - Paid by dealer.
RLP - Proceeds applied to debt.
RRE - Repossession redeemed
RVD - Returned voluntarily; paid by dealer
RVN Returned voluntarily.
RVP - Returned voluntarily; proceeds applied to debt.
RVR - Returned voluntarily; redeemed.
8. Straight Bankruptcy - A bankruptcy filed in accordance with Chapter Seven of
the Bankruptcy Act. An individual asks (petitions) for relief from all debts (after
exemptions) and the remaining assets, if any, are then converted to cash which is
divided among the participation creditors.
IV. HOUSING REHABILITATION ASSISTANCE AMOUNTS
Once all eligibility requirements have been met by an applicant and verified by WCHA staff, s/he
will be notified of approval for rehabilitation assistance, based on the availability of funds. All
rehabilitation deferred payment loans and non -deferred loans are subject to the provisions of this
Management Plan.
A. All deferred payment loans and non -deferred loans shall be secured by Promissory
Notes and Deeds of Trust, and, if applicable, Security Agreements, which shall be in first
or second position in the chain of title. The WCHA Board reserves the right to waive any
9705e7.:3
part of this lien policy. Loans must be re -paid in accordance with the terms of the
Promissory Note and the Truth in Lending Agreement.
B. Homeowners insurance coverage in an amount sufficient to cover the remaining
balance of the loan(s) must be maintained for the term of the Note and Deed. In
addition, the rehabbed unit must continue to be occupied by the eligible homeowner
during the term of the Note and Deed.
C. The total costs of the rehabbed project shall be considered as the total loan. The
following types of loans may be provided to qualified applicants:
1. Deferred payment loans where no payment is due until a specific date, or
when the property is sold or changes ownership;
2. Fully amortized loans at varying interest rates and terms;
0% to 30% Median Income 0% Interest Rate
31% to 40% Median Income 1% Interest Rate
41% to 50% Median Income 2% Interest Rate
51% to 60 % Median Income 3% Interest Rate
61% to 70% Median Income 4% Interest Rate
71% to 80% Median Income 5%Interest Rate
3. Blended loans, where two loans are made- one by commercial lender and
/or another state or federal agency and one by WCHA.
Loans may deferred for elderly, disabled and handicapped applicants.
D. The Housing Rehabilitation program shall utilize the definition as provided under the
Section 8 program.
1. Elderly shall be considered as age 62 or over
2. A Disabled household who has been determined eligible for Social Security
Disability, SSI or Aid to the Needy Disabled
3. Handicapped within the meaning of Section 202 of the Housing Act of 1959; a
handicapped person is one who has a physical or mental impairment which:
a) is expected to be of long continued and indefinite duration,
b) substantially impedes his/her ability to live independently; and
c) is of such a nature that such disability could be improved by suitable
housing conditions.
E. If a debtor vacates or transfers ownership of his/her Promissory Note and Deed of
Trust prior to the maturity, the balance of the loan and the deferred payment loan shall
become immediately due and payable to WCHA. If a joint owner dies or in some way
970E43
becomes incapacitated, the surviving spouse or lineal heir/s may assume the
responsibilities of the lien.
If a debtor vacates or transfers ownership of his/her rehabilitated property under
extenuating circumstances, the WCHA Board reserves the right to exercise the following
options:
1. waive or defer the conditions of the Promissory Note and Deed of Trust;
2. negotiate a percentage of the balance due; and/or
3. provide for assumption of the loan to the new property owner.
The WCHA shall cancel the Promissory Note and have the Public Trustee release the
Deed of Trust for each client when the conditions of each have been fully satisfied by the
debtor, surviving spouse of lineal heir/s.
F. No applicant may receive a grant/loan of more than $15,000.00 unless:
1. $15,000.00 is insufficient to bring the property up to local building codes and
WCHA's minimum property rehabilitation standards;
2. Every effort has been made by the applicant to secure funding from other
sources;
3. In the event that alternative funding becomes available to the applicant for
rehabilitation, s/he may be required to reimburse the WCHA for any amount
expended prior to alternative funding availability.
G. The purpose of the Housing Rehabilitation program is to provide decent, safe, and
sanitary housing for low and moderate income persons through the rehabilitation of
owner -occupied dwellings, to a condition which brings the unit into compliance with
applicable County Building standards of the Housing Authority.
H. Federal regulations require that when funds are designated for the rehabilitation of
properties fifty years of age and older, prior review from the State Historical Society must
be provided so that a determination can be made whether the property is eligible for
inclusion in the National Register. Historically, properties which are designated for
inclusion require significant aesthetic rehabilitation which can cause the cost of the
project to exceed the budgeted amount.
Any project approved by the Colorado Historical Society for inclusion in the National
Register shall require the review and approval of the Housing Authority Board prior to
the approval of a loan. The Board shall have the discretion to reject the project if it
determines that the rehabilitation of the project is not consistent with the specified
purpose of the program.
970543
V. APPLICATION PROCESSING
A. The WCHA shall maintain accurate case files, reports for each applicant. The case
files shall consist of personal data concerning each applicant and the members of the
applicant's household, and shall be held in strict confidence. Information regarding
payment records, work write-ups, contract awards, and bidding qualifications and
procedures shall be made available for public inspection at the offices of the WCHA,
located at 315 North 11th Avenue(the Walton Building) in GREELEY, COLORADO,
during regular business hours by appointment. MI files shall be retained by the WCHA
under the authority of the Retention and Custodial Requirements for Records section of
the CDBG Grantee Handbook.
B. Applications for housing rehabilitation assistance will be made available to all
residents of the target area. The length of the application period will be determined by the
WCHA staff, based on the size of application pool after the time of initial outreach. The
application period may be extended or re -opened in the event that an insufficient number
of applicants has been approved for assistance for the program year. Dates of application
acceptance and deadlines shall be made public through local media resources.
C. A file will be established for each approved applicant, which shall contain the
following :
1. application, signed and dated by the applicant;
2. authorization for release of information;
3. verification forms for income, employment, benefits, property ownership,
mortgage, assets, and home owners insurance, credit history report;
4. lead based paint notice;
5. civil rights notice;
6. lien requirement notice;
7. temporary relocation notice;
8. HUD environment standards checklist;
9. environmental review draw -down checklist;
10. work write-up, notes, drawings;
11. applicant ranking form;
12. loan work sheet;
13. WCHA Board approval form;
14. contract between owner and contractor, with additional conditions, addendum
to the contract and federal labor standards;
15. notice of recision;
16. proceed order;
17. affidavit of subcontractors;
18. change orders, if necessary;
19. lien waivers;
20. LOCCS Set-up
21. LOCCS Draw -down Requests
22. LOCCS Project Completion Reports
970543
23. payment record and payment documentation;
24. correspondence, including copy of client's letter of determination;
25. inspection permits and certificate of completion; and
24. project completion checklist.
D. Upon receipt of all requested verification, the WCHA shall determine each applicant's
eligibility, and rank that applicant's need based on the date of application receipt, the
applicant's personal data, and the initial inspection by the WCHA. All applicants who are
denied assistance shall be given the WCHA's reasons for determination. Should a denied
applicant be in a situation considered rectifiable, which would reactivate the application,
s/he would be given the opportunity to do so, and a redetermination shall be made.
E. The WCHA and the locality's building inspector shall conduct a preliminary
inspection of the dwelling of each approved applicant, and a preliminary work write-up
shall be prepared, based on the results of this inspection.
VL CONTRACTING REHABILITATION WORK
This section sets forth requirements and procedures with respect to construction contracts for
rehabilitation financed through a deferred payment loan and/or non -deferred loan and shall be
undertaken only through a written contract between the contractor and the recipient of the loan.
The Housing Authority shall assist the recipient in arranging for and obtaining an acceptable
rehabilitation contract.
A. Form of Contract: The housing rehabilitation contract shall consist of:
1. The Contract Document;
2. The Addendum to the Contract;
3. The bid proposal from the contractor; and
4. The final work write-up as approved by the homeowner.
B. Contractors interested in bidding on the project are encouraged to contact the
homeowner for an inspection of the property. General contractors must either
come in to the office to pick up a bid packet or requests a bid packet through the
mail. The bid packet will contain the following:
1. the invitation to bid, giving the date, time and location of the bid opening;
2. the instructions to bidders, giving the requirements of acceptable bid format;
3. the bid and proposal form, on which the general contractor shall declare the
lump sum bid price and all subcontractors, names, and addresses;
4. and a copy of the final work write-up, giving all line item bid prices requested.
Contractor's bids will be evaluated on the basis of:
a. the contractor's ability to complete the project in a timely manner;
97054 3
b. the most responsive and responsible bid;
c. the Housing Authority's project cost determinations.
The homeowner shall have the right to select the most responsive and responsible bid.
Any or all bids may be rejected by the homeowner for any reason. The WCHA and it's
Board reserve the right to enforce compliance with all the provisions of the General
Contractor's Certificate of Participation.
C. The WCHA Board shall give the staff of the WCHA the right to use it's discretion in
disallowing the bids of any general contractor who is simultaneously in -progress with two
or more projects under the CDBG Program. The purpose of this policy is to ensure that a
general contractor's obligations are met with regard to contractual deadlines and quality of
workmanship; further, this policy ensures that the WCHA acting as program administrator
under Weld County, meets it's contractual obligations and deadline with the State of
Colorado. This policy may be waived or enforced, at the WCHA's discretion, based on, in
part, such factor's as the size and estimated duration of a project under bid, and the
capacity of a general contractor to complete a project on schedule. Proceed Orders and/or
contract deadlines may be amended to allow for simultaneous projects using the same
general contractor.
D. Each participating general contractor must have signed a General Contractor's
Certificate to Participate prior to signing a housing rehabilitation contract with a
homeowner.
E. Contractor Qualifications:
1. Contractors must submit evidence of current worker's compensation insurance
coverage, naming the WCHA as certificate holder for the duration of the project
(and contractors having no employees are exempt from this requirement);
2. Contractor's must submit evidence of general liability coverage, effective for
the term of the project, which covers:
a. $100,000 bodily injury and property damage (each occurrence)
b. $300,000 bodily injury and property damage(aggregate),and
c. $100,000 personal injury;
3. Contractors must furnish three written references for previous similar work; and
4. Contractors must provide a letter of credit for $10,000 with a local lending
institution. An alternative, may be to provide proof of lines of credit with various
suppliers and subcontractors, sufficient to carry rehabilitation activities through
the term of the contract. No contract may be awarded to any contractor who has
not been cleared through the State Department of Local Affairs.
5. Contractors failing to meet any of these requirements shall be considered
970` 47t3
unqualified, and their bids shall be rejected.
F. Once a qualified contractor has been selected for a job, a meeting shall be conducted at
the homeowners home, with the homeowner, contractor and WCHA staff in attendance.
All contract documents shall be reviewed, and their execution by the homeowner shall be
witnessed by the WCHA. Any changes to the final work write-up shall be in the form of
change orders, which are agreed to and signed by all parties. A proceed order shall be
signed, indicating the start-up of the rehab work. The contract stipulates penalties assessed
the general contractor for delays which are not approved in writing by the WCHA and the
homeowner. The homeowner shall be issued a notice of recision, effective for three
business days from the date of execution of the documents. The homeowner shall be
required to sign a Deed of Trust and Promissory Note as lien documents, prior to signing
the contract with the general contractor. The Deed of Trust and Promissory Note will be
retained by the Housing Authority until the completion of the project. Should the contract
amount change, a revised Deed and Note will be executed by the homeowner(s). Upon
completion of the project the Note and Deed shall be filed with the Weld County Clerk
and Recorder. Frequent inspections of on -going work shall be conducted by the Housing
Authority to ensure code and contract compliance. All work is covered by a one-year
warranty.
VH. ALTERNATE SELF-HELP CONTRACT
As an alternative to contracting rehabilitation work, a recipient may be allowed to serve
as contractor for his own project under the following conditions:
A. If it can be determined that by serving as contractor the project can be completed at
less cost than by awarding the contract to a private contractor;
B. It can be clearly demonstrated that the recipient has the technical skills to complete the
project in a timely manner; and
C. The recipient can demonstrate that they have a line of credit to purchase the material.
VII. REHABILITATION ASSISTANCE CONDITIONS
A. In cases for which it has been determined by the WCHA that the applicant's continued
residence during the period of rehab activities would be detrimental to the completion of
the work, or would pose a threat to the health and safety of the household members, the
occupants will be encouraged to relocate for the duration of the rehabilitation activities. In
the event that relocation is necessary, the WCHA will follow the procedures set forth in
the Uniform Relocation Act of 1970, Title II, and it's policies regarding conditions and
monetary assistance under the WCHA's Temporary Relocation Assistance policies. In the
event that the applicant refuses to relocate, as determined necessary by the WCHA, the
WCHA reserves the right to deny any assistance to the applicant.
970543
B. Each recipient of Housing Rehabilitation Program assistance will be required to
execute a Deed of Trust and Promissory Note for the amount of the rehabilitation deferred
payment loan and non -deferred loan. These instruments will be filed for record with the
Weld County Clerk and Recorder. Property liens will be enforced, pursuant to conditions
set forth in the Deed of Trust, Promissory Note, Truth -in -Lending Agreement, any
applicable Security Agreement, and the conditions outlined in this management plan.
IX. OUTREACH PROCEDURES
A. Information concerning the Housing Rehabilitation Loan Program goals, objectives
and guidelines and grant conditions have been and will be distributed through civic,
religious and social services organizations throughout the target area. Various media
resources will be utilized, as will door-to-door outreach, to further publicize the program.
B. As a condition of the application submitted to the Colorado Department of Local
Affairs (DOLA), the WCHA has conducted at least one public hearing in the target area,
in order to familiarize its residents with the Program's intent and the eligibility
guidelines.
X. EMERGENCY REHABILITATION ASSISTANCE (ERA) PROGRAM
In the event that the applicant's dwelling is determined by the WCHA and the locality's
building inspector and/or the local health department to be an immediate threat to the
health and safety of its occupants, and the applicant lives in Weld County, (but outside the
CDBG Program target area exclusive of the City of Greeley), s/he may be eligible for
ERA Program funds. Though a separate program from the Housing Rehabilitation
Program, the ERA Program shares some of the same eligibility requirements and policies,
as follows:
A. Applicants must meet the income eligibility guidelines as set forth in the Housing
Rehabilitation sections of this management plan.
B. Verification of all personal data of applicant's household members is required.
However, the WCHA reserves the right to waive verification prior to approval of
assistance, in cases of immediate
C. Homeowners insurance shall be required when the cost of the project is $2,000 or
more;
D. Properties located in 100 year floodplains are ineligible;
E. Emergency assistance may not exceed $5,000;
F. No applicant may receive more than one ERA deferred payment loan/non deferred
payment loan;
G. Loan conditions of the Housing Rehabilitation Program apply to the ERA program;
970x!43
H. Applicant's receiving $2,000 or more in ERA assistance will be required to execute a
Promissory Note and Deed of Trust, which shall mature at the end of the loan terms;
I. Applicants are required to secure two bids (WCHA may secure these to expedite the
process) for emergency work and submit them to the WCHA, which will choose the low
bid and arrange for contract signing between the homeowner and the contractor. The
WCHA staff reserves the right to solicit bids instead, based on brief work write-ups and
emergency.
J. Fees charged for bids are not eligible costs under the ERA Program;
K. Contractors participating in the ERA Program are not required to meet contractor
standards. The WCHA staff reserves the right to request references and other information
of contractors under consideration, and to bar from consideration any contractor which it
feels cannot perform such work as required to standards of the WCHA and the locality.
L. An emergency situation shall be defined as one in which there exists an imminent and
correctable threat to the health and safety of the occupants, who were not the cause, either
through negligence or abuse, and who were aware of such situations for fewer than three
months, unless such situation could not be determined sooner (due to weather, etc.) the
WCHA reserves the right to solicit the assistance and expertise of outside resources to
make such a determination of emergency status before approval of any assistance.
XI. APPEALS PROCEDURES
A. Applicant/Borrower Appeals: If an applicant has a grievance concerning the actions
of the WCHA staff, or the procedures of the WCHA or the CDBG Program with regard to
his/her application for assistance the grievance shall forward such complaint to the
Director of the Housing Authority. If, after contact with Director, the applicant wishes to
appeal any decision, the applicant is required to submit a written request to appeal, stating
all pertinent information, complaints, comments, and relief sought, to the WCHA's Board.
The Board shall hold a hearing with the applicant and WCHA staff in attendance. The
Board shall make a determination based on the findings of the hearing, and mail such
information to the applicant. A copy of this written information shall be kept on file at the
WCHA offices. MI WCHA Board determinations are final.
B. Contractor Debarment: Following a finding that the act complained of did occur, the
Board must then determine whether to debar or temporarily suspend the contractor. The
Board may take further testimony to determine whether aggravating or mitigating
circumstances existed for the violation. Aggravating circumstances may include :
1. Willful or intentional acts resulting in violation; pattern or practice of
violations;
2. Prior disciplinary actions
Mitigating circumstances include circumstances outside the control of the contractor
contributing to the violation; the violation being an isolated incident; and lack of impact
on the homeowner.
970.543
XII. LOAN ADMINIS [RATION
MI loans and deferred payment loans are administered by the Weld County Housing
Authority staff. Updated file and computer records shall be maintained to reflect client
loan payments. All payment accounts shall be established through the Weld County
Accounts Receivable system. Payments from clients shall be made directly to the accounts
receivable system. Delinquent accounts shall be assessed late fees, not to exceed thirty
percent of the monthly loan payment as agreed to in the client's signed Truth -in -Lending
Agreement (which outlines all specific loan terms). Clients in delinquent of default status
shall be notified of such status in writing, and shall be given the opportunity to rectify
their status, and/or make alternative payment arrangements. Failure on the part of the
client to rectify default or delinquent loan status, after two month's arrearage in which
time the WCHA has contacted the client in writing, shall result in lien enforcement. Client
shall be notified in writing of the commencement of foreclosure proceedings by the
WELD COUNTY'S ATTORNEY'S OFFICE.
9?UF43
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9:0::,43
PUBLIC NOTICE OF WELD COUNTY Housing Authority's
APPLICATION FOR HOUSING PRESERVATION GRANT FUNDS
The Weld County Housing Authority is planning to submit a pre -application on or about April 1,
1997 to the Office of Rural Development for Housing Preservation Grant funds Housing
Preservation funds will be used to preserve the housing stock in the rural areas of Weld County
for the benefit of low and moderate income homeowners within Census Tracts 17, 18, 19, 20 21,
22.01, 22.02 25.02 of Weld County including the communities of Eaton, Windsor, Nunn,
Johnstown, Milliken, Gilcrest, Platteville, Dacono, Hudson, Keenesburg and Pierce.
The proposed project is requesting $46,900 for the moderate rehabilitation of five single family
owner occupied dwellings for low and moderate income persons residing in the above designated
areas. One hundred percent of the funds will benefit low and moderate income persons.
Written or oral comments concerning this proposed application are welcome and must be
received by March 21, 1997 at the offices of the Weld County Housing Authority, 710 11th
Avenue, Suite 103 or P.O. Box A, Greeley, Colorado 80632 or phone (970) 356-4000 extension
4401. All comments will be considered by the Weld County Housing Authority prior to the
.submission of the pre -application for Housing Preservation Grant funds.
The Statement of Activities concerning the Housing Preservation Grant Program is available at
the Weld County Housing Authority office between the hours of 8 am and 5 pm Monday through
Friday. Copies of the Statement of Activities are available for a reproduction fee. Advanced
notice is requested . Weld County Housing Authority supports Equal Housing Opportunities.
February 27, 1997
James M. Sheehan
Director
970E43
WELD COUNTY HOUSING AUTHORITY'S PROPOSED
HOUSING PRESERVATION GRANT PROGRAM
TIME SCHEDULE
ACTIVITY •
MONTH 1
2
3
4
5
6
7
8
9
10
11
12
INITIAL
OUTREACH
X
X
X
APPLICATION
PROCESSING
X
XXXXXX
Two Units
COMPLETED
X
Five Units
COMPLETED
XI
970E;13 '
OMB Approval No. 0348.0040
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to your project or program. If you have questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require apflicant s
to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal
assistance, and the institutional, managerial and
financial capability (including funds sufficient to
pay the non -Federal share of project costs) to
ensure proper planning, management and com-
pletion of the project described in this application.
2. Will give the awarding agency, the Comptroller
General of the United States, and if appropriate,
the State, through any authorized representative,
access to and the right to examine all records,
books, papers, or documents related to the award;
and will establish a proper accounting system in
accordance with generally accepted accounting
standards or agency directives.
3. Will establish safeguards to prohibit employees
from using their positions for a purpose that
constitutes or presents the appearance of personal
or organizational conflict of interest, or personal
gain.
4. Will initiate and complete the work within the
applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental
Personnel Act of 1970 (42 U.S.C. §§ 4728-4763)
relating to prescribed standards for merit systems
for programs funded under one of the nineteen
statutes or regulations specified in Appendix A of
OPM's Standards for a Merit System of Personnel
Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of
1964 (P.L. 88-352) which prohibits discrimination
on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. §§ 1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex;
(c) Section 504 of the Rehabilitation Act of 1973, as
amended (29 U.S.C. § 794), which prohibits dis-
crimination on the basis of handicaps; (d) the Age
Discrimination Act of 1975, as amended (42
l' S.C.§§ 6101-6107), which prohibits discrim-
ination on the basis of age;
(e) the Drug Abuse Office and Treatment Act of
1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f)
the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of
1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§ 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title
VIII of the Civil Rights Act of 1968 (42 U.S.C. §
3601 et seq.), as amended, relating to non-
discrimination in the sale, rental or financing of
housing; (i) any other nondiscrimination
provisions in the specific statute(s) under which
application for Federal assistance is being made:
and (j) the requirements of any other
nondiscrimination statute(s) which may apply to
the application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P.L. 91-646)
which provide for fair and equitable treatment of
persons displaced or whose property is acquired as
a result of Federal or federally assisted programs
These requirements apply to all interests in real
property acquired for project purposes regardless
of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act
(5 U.S.C. §§ 1501-1508 and 7324-7328) which limit
the political activities of employees whose
principal employment activities are funded in
whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of
the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-
7), the Copeland Act (40 U.S.C § 276c and 18
U.S.C. §§ 874), and the Contract Work Hours and
Safety Standards Act (40 U.S.C §§ 327-333),
regarding labor standards for federally assisted
construction subagreements.
Authorized for Local Reproduction
Standard Form 4248 14 da;
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9705.43
10. Will comply, if applicable, with flood insurance
purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234)
which requires recipients in a special flood hazard
area to participate in the program andto purchase
flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which
may be prescribed pursuant to the following: (a)
institution of environmental quality control
measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive
Order (EO) 11514; (b) notification of violating
facilities pursuant to CO 11738; (c) protection of
wetlands pursuant to CO 11990; (d) evaluation of
flood hazards in floodplains in accordance with EO
11988; (e) assurance of project consistency with
the approved State management program
developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§ 1451 et seq.); (0
conformity of Federal actions to State (Clear Air)
Implementation Plans under Section 176(c) of the
Clear Air Act of 1955, as amended (42 U.S.C. §
7401 et seq.); (g) protection of underground sources
of drinking water under the Safe Drinking Water
Act of 1974, as amended, (P.L. 93-523); and (h)
protection of endangered species under the
Endangered Species Act of 1973, as amended, (P.L.
93-205).
12. Will comply with the Wild and Scenic Rivers Act
of 1968 (16 U.S.C. §§ 1271 et seq.) related to
protecting components or potential components of
the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring
compliance with Section 106 of the National
Historic Preservation Act of.1966, as amended (16
U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the
Archaeological and Historic Preservation Act of
1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the
protection of human subjects involved in research,
development, and related activities supported by
this award of assistance.
15. Will comply with the Laboratory Animal Welfare
Act of 1966 (P.L. 89-544, as amended, 7 U.S.C.
2131 et seq.) pertaining to the care, handling, and
treatment of warm blooded animals held for
research, teaching, or other activities supported by
this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§ 4801 et seq.) which
prohibits the use of lead based paint in
construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial
and compliance audits in accordance with the
Single Audit Act of 1984.
18. Will comply with all applicable requirements of all
other Federal laws, executive orders, regulations
and policies governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
APPLICAMT ORGANIZATION
Weld County Housing Authority
TITLE
Chair
DATE SUBMITTED
*U.S. Government Printing Office: 1990-755-820
SF 42408,0E43
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WI�Yc
COLORADO
MEMORANDUM
TO: George E. Baxter, Chair
Date: March 17, 1997
Weld County Board of Commissioners
FR: Judy Griego, Director, Social Services
RE: Housing Preservation Grant Applicati
As discussed at the Housing Authority Work Session of March 17, 1997, Weld County
Housing Authority is requesting funds in the amount of $46,900, through the Housing
Preservation Grant Program (HPG) , of the Office of Rural Development, for the
rehabilitation of five (5) owner occupied single family units in the rural areas of the
County. $40,000 is requested for rehabilitation program costs and $6,900 for
administration of the program. Management policies for the HPG program are identical
to our currently funded program, with the exception that HPG funds may only be used in
rural areas of the County and that the family owns the property for at least one year
prior to assistance.
The Housing Preservation Grant program requires matching funds. The matching funds
for this application consist of Community Development Block Grant (CDBG) funds
provided by the State and Revolving Loan funds provided from the revenues of previous
housing rehabilitation loans which are being paid back to the Housing Authority.
If approved by the Office of Rural Development, the funds will supplement the cost of our
current housing rehabilitation program.
Staff is recommending Board approval of the 1997 Housing Preservaation Grant
application.
If you have any questions, please telephone me at 352-1551, Extension 6200.
970543
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