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Home My WebLink About980865.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MAY 20, 1998 TAPE #98-12 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, May 20, 1998, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Constance L. Harbert, Chair Commissioner W. H. Webster, Pro-Tem Commissioner George E. Baxter Commissioner Dale K. Hall Commissioner Barbara J. Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of May 18, 1998, as printed. Commissioner Webster seconded the motion, and it carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Baxter moved to approve the consent agenda as printed. Commissioner Hall seconded the motion, and it carried unanimously. PROCLAMATIONS: MEMORIAL DAY, MAY 25, 1998: Chair Harbert read the proclamation pertaining to Memorial Day. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. 980865 Cj 8 coed BC0016 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $196,087.68 Commissioner Webster moved to approve the warrants as presented by Mr. Warden. Commissioner Hall seconded the motion, which carried unanimously. BIDS: PRESENT AND APPROVE EMERGENCY FOURIER SPECTROPHOTOMETER BID - SHERIFF'S DEPARTMENT (FORENSIC LAB): Pat Persichino, Director of General Services, presented the Fourier Spectrophotometer bid on an emergency basis. He stated Mattson Instruments and Nicolet Instrument Corporation did not meet the bid specifications and recommended the Board accept the low bid from Bio-Rad Digilab Division. Larry Pederson, Director of the Weld County Forensic Lab, read a memo to the Board explaining the existing equipment is showing signs of repair and if it fails, will bring all paint comparison cases and many types of drug cases to a halt. Commissioner Kirkmeyer moved to accept said bid from Bio-Rad Digilab Division, in the amount of $22,579, on an emergency basis. Commissioner Webster seconded the motion, which carried unanimously. PRESENT LAUNDRY BID - VARIOUS DEPARTMENTS: Mr. Persichino presented the sole bid received. Said bid will be considered for approval June 3, 1998. PRESENT THREE-YEAR CONTRACT FOR OXYGEN, ACETYLENE, AND VARIOUS GASES BID - VARIOUS DEPARTMENTS: Mr. Persichino presented the three bids received. Said bids will be considered for approval June 3, 1998. APPROVE 1998 CHIP AND SEAL PROJECT BID - PUBLIC WORKS DEPARTMENT: Mr. Persichino recommended the low bid from Kirkland Construction, RLLP, be accepted, and presented letters to the Board from the County Engineer, Kirkland Construction, and Best-Way Paving Company. Herman Altergott, representative for CAMAS Colorado, Inc., requested the Board consider awarding the bid to CAMAS as the second low bidder. Mr. Altergott stated the company recently purchased Best-Way Paving Company and employs many Weld County residents. He further stated CAMAS is involved in various projects within Weld County and awarding this bid to them would benefit the Weld County economy. Jim Kirkland, owner of Kirkland Construction, RLLP, stated the company has a longstanding reputation; and although he respects CAMAS, the difference between the low bid and second bid is $18,000. He stated Kirkland Construction will purchase materials from local suppliers which will benefit the County. Commissioner Baxter moved to accept the low bid from Kirkland Construction, RLLP, in the amount of$647,295 for alternate one and $598,635 for alternate Minutes, May 20, 1998 980865 Page 2 BC0016 two. Although he agreed with what Mr. Altergott had to say, the difference in price between the two bids is too great. Commissioner Webster seconded the motion, which carried unanimously. BUSINESS: OLD: CONSIDER ACCEPTANCE OF DEED OF DEDICATION AND AUTHORIZE CHAIR TO SIGN -OLIVER (CON'T FROM 05/18/98): Lee Morrison, Assistant County Attorney, stated this project is adjacent to Highway 119 and requires a Third Phase Filing for Mr. Oliver's Planned Unit Development (PUD). Mr. Oliver is dedicating the new roadway in order to proceed with construction and have it completed by the end of spring. The final plat will reflect the new road and a detention structure. Mr. Morrison stated the area was originally included the Zone District PUD, although it was not platted on the first or second filing. He further stated Don Carroll, Public Works, and the surveyor have reviewed the project and expressed no concerns. Commissioner Webster moved to accept said Deed of Dedication and authorize the Chair to sign. Seconded by Commissioner Hall, the motion carried unanimously. CONSIDER EASEMENT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - KN ENERGY (CON'T FROM 05/18/98): Don Somer, Department of Public Works, stated KN Energy agreed to install a tap at the Hokestra Gravel Pit. Mr. Somer also stated the Board will save $4 per foot. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. NEW: CONSIDER APPOINTMENT AND REAPPOINTMENTS TO THE BOARD OF PUBLIC HEALTH: Chair Harbert read said appointment of Michael Willits to replace Frank Torsleff as the District 2 representative, and reappointments of Ben Slater and Roy Spitzer to the Board of Public Health. Commissioner Hall moved to approve said appointment and reappointments. Commissioner Baxter seconded the motion, which carried unanimously. CONSIDER PURCHASE OF SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - NORTHERN COLORADO CYTOLOGY SERVICE: Judy Nero, Health Department representative, stated Northern Colorado Cytology Service will provide anatomic pathology services for Health Department clinics and will be paid $9 for each pap smear processed. Ms. Nero stated the term of this agreement is from January 1, 1998, through December 31, 1998, and will automatically renew each year. Commissioner Hall moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. CONSIDER TWO AGREEMENTS FOR SAMPLING AND ANALYSIS OF DRINKING WATER AND AUTHORIZE CHAIR TO SIGN: Ms. Nero stated all contracted fees with the Town of Mead and Sierra Vista Mobile Home Park are in accordance with Ordinance #82-S. The term of the agreements is from January 1, 1998, through December 31, 1998. Commissioner Webster moved to approve said agreements and authorize the Chair to sign. Seconded by Commissioner Baxter, the motion carried unanimously. Minutes, May 20, 1998 980865 Page 3 BC0016 PLANNING: CONSIDER ROAD MAINTENANCE AND IMPROVEMENTS AGREEMENT AND AUTHORIZE CHAIR TO SIGN-ODENBAUGH: Gloria Dunn, Department of Planning Services representative, stated this Road Improvements Agreement is a requirement before the final plat can be recorded for Use by Special Review Permit#1095 . Ms. Dunn explained the Board approved USR#1095 in October 1996, and the site is approximately 6.78 acres in size. She stated the improvements will be made on a one-half mile portion of Weld County Road 23 south to Weld County Road 32.5. Ms. Dunn stated the agreement has been reviewed by the Public Works Department and County Attorney's Office. In response to Commissioner Kirkmeyer, Don Carroll, Department of Public Works, stated Weld County Road 23 is along the designated haul route; however, it has been stabilized for several years. He further stated the County does do routine maintenance on Weld County Road 23 and it is not expected to be used for a haul route past the four-year life of the mine. Mr. Carroll further stated the operator does not have the equipment to do the work; therefore, the Public Works Department will mix the base at the County pit, supply it to the location, and do the final stages of the project. Responding to Commissioner Kirkmeyer, Mr. Barker stated an additional line can be added to Condition #3 to state, "The operator will pay the invoice within thirty (30) days of receipt thereof." Commissioner Kirkmeyer moved to approve said agreement, with the amendment to Condition of Approval #3, and authorize the Chair to sign. Seconded by Commissioner Webster, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: IL" `� i , 6>ac 4 .tiia Constance L. Harbert Chair Weld County Clerk t. he =o 1.a�`1/42 / 1 ��_ BY: ./ %� ��a1��'�Js►�� W. H. ister, Pro-Tem Deputy Clerk to rge &Baxter Dale K. Hall /1 Barbara J. Kirkmeyer Minutes, May 20, 1998 980865 Page 4 BC0016 Hello