HomeMy WebLinkAbout992566.tiff RESOLUTION
RE: APPROVE WELFARE TO WORK LOCAL PLAN AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Welfare to Work Local Plan from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Employment Services of Weld
County, to the Colorado Department of Labor and Employment, with terms and conditions being
as stated in said plan, and
WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Welfare to Work Local Plan from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Employment Services of Weld County, to the Colorado
Department of Labor and Employment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of October, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
COUNTY CO •RADO
ATTEST: LA
-le K. Hall, Chair
Weld County Clerk to the B rd v
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►� �$ rbar. J. Kirkmeyer 'ro-Tem /
BY: Ga �Pr„ .. t$,..�.r, ",'
Deputy Clerk to the Boa . • N
(-1 Geor• - E. ter
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APPROVED AS TO FOR : At/
7) M. J Geile
Cu ntyAttorne A(eid,/
Glenn Vaal=
TTRTb 992566
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MEMOR
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I
C;• TO: Dale K. Hall
COLORADO C-
Board of Country Commissioners
FROM: Walt Speckman AW\
Executive Director, Human Services
DATE: October 21, 1999
SUBJECT: Welfare to Work Program Plan
Enclosed for Board approval is the 2000-2002 Welfare to Work Program
Plan, The plan requests $330,167.46 to provide a range of workforce
development options for TANF individuals who meet the Welfare to Work
criteria as well as for non-custodial parents of TANF recipients. Various
services, such as post placement services, will be provided to individuals
who, due to increased earnings no longer receive cash welfare payments
but need additional services to become self sufficient. Additionally,
individuals are eligible to receive services such as improving essential
work skills in reading, math, and writing, and other services which will
assist them in obtaining needed workforce skills and retaining their
employment.
If you have any questions, please feel free to telephone me at 353-3800
ext. 3317.
99256,3
11/Q Oci 7O
WELD COUNTY WELFARE-TO-WORK
PY 99 LOCAL PLAN
Submitted by:
Linda L. Perez, Director
Employment Services of Weld County
P.O. Box 1805 Greeley, CO 80632
(970) 353-3800 ext. 3363
Fax (970) 356-3975
Email: 1perez@co.weld.co.us
99,75706
I. Welfare-to-Work Program Description.
A. Program Design
1. Describe your local recruiting strategies to reach WtW-eligible individuals
(i.e. TANF recipients and non-custodial parents).
a. What is your primary source for identifying potential clients (e.g.
referrals, word-of-mouth, advertising, etc.)?
The Weld County TANF Program Plan (Colorado Works in Weld County)
wa.s developed collaboratively between the Weld County Department of
Social Services and Employment Services of Weld County and identifies the
roles and responsibilities of each agency regarding the TANF Program.
Under the plan, Employment Services has the primary responsibility for
implementing the work components of the TANF Program, while Social
Services retains the functions of completing an initial assessment o£the
participant and the development of an initial IRC. The initial IRC directs all
TANF participants to Employment Services for employment assessments and
the further development of their IRC to outline required work activities. This
process allows for the Employment Services Welfare to Work Program
(WtW) staff to meet with all TANF recipients to discuss the WtW Program
and to determine the individual client's WtW eligibility category.
Child Support personnel at the Department of Social Services have flyers and
brochures developed by WtW staff to assist Child Support technicians in
recruiting non-custodial parents for the WtW Program. These tools are
designed to encourage non-custodial parents to participate in the WtW
Program to either obtain employment or improve their current employment
situation.
b. What agencies do you receive referrals from?
(1) Describe the referral process. At what point are clients referred (e.g.
as soon as they are eligible, when they start work,just before they
leave TANF, etc.)? Are all of the referred clients WtW-eligible?
Which agency keeps the documentation used to establish eligibility?
As stated above, all TANF recipients and applicants are referred to
Employment Services for employment related assessments and for further
development of their IRC to outline their work activity and number of
hours for TANF participation. TANF recipients/applicants are given a
Welfare to Work Application (Exhibit 1) when they arrive at Employment
Services for their appointment with their Employment Services TANF
case manager. After this appointment, the TANF client meets with WtW
staff to review their application, discuss benefits of the WtW Program, and
establish their eligibility (ie. 30%, 70%). Documentation of eligibility is
maintained at Employment Services in the individual's WtW file,
Non-custodial parents are referred to the WtW Program by Weld County
Department of Social Services Child Support Enforcement staff.
Employment Services WtW staff developed a referral form (Exhibit 24
which aids in the tracking of referrals and provides for feedback regarding
the referral. When an individual is referred to the WtW Program, Child
Support staff send the referral form to Employment Services indicating the
date of the scheduled appointment and include any pertinent information
regarding the individual. After the non-custodial parent meets with the
WtW staff, the referral form is annotated with the results of the
appointment.
(2) Are there other agencies in your area who work with either T'ANF
clients or non-custodial parents? Describe any plans you might have
to involve agencies who do not currently refer clients to you.
Currently, there are no other agencies in Weld County that work directly
with TANF clients or non-custodial parents. Employment Services
involves numerous community agencies in a Task Force designed to
identify alternatives for hard-to-serve TANF clients who face multiple
barriers to employment. WtW staff are involved in these Task Force
meetings and community agencies are informed about the WtW Program_
services available to eligible clients, and how to refer individuals to the
Program.
c. If you actively recruit clients, please describe the methods you use (e.g.
PSA's, local ads, brochures, etc.).
TANF clients are recruited through the process described above.
Non-custodial parents are recruited through contacts with the Weld County
Department of Social Services Child Support Enforcement Unit. Brochures
and flyers have been developed to aid in this recruitment effort (Exhibit 3).
Additionally, Employment Services WtW staff have met and continue to meet
with the Child Support Unit to improve the referral process. Information has
been given to the courts and the Program has received some court ordered
referrals. Employment Services will continue to work on improving the
referral process for non-custodial parents through discussions with the Child
Support Unit and court system.
d. What methods do you use to recruit employers? What kinds of
employers provide work experience, OJT, or subsidized/unsubsidized
employment? Do you provide information regarding tax credit
programs?
Employment Services recruits employers based on individual client needs and
career goals. The Weld County WtW Program is designed to work with
TANF clients after they have entered unsubsidized employment and are no
longer receiving TANF cash assistance. Based on this design. Employment
Services TANF case managers recruit employers based upon the TANF
recipient's employment goals and abilities. There have been a variety of
employers for the WtW clients. Typically, placements have been in service
industries such as Tech Support, Food Service, CNA, and Hotel/Motel
services. Employers are provided information regarding tax credit programs
and additional WtW training resources.
2. Describe your client flow, starting with intake and eligibility through case
management and post-employment/job retention services.
TANF recipients and applicants are referred to Employment Services for
employment related assessments and for further development of their IRC to
outline their work activity and number of hours for TANF participation. Clients
are given a Welfare to Work Application (Exhibit 1) when they arrive at
Employment Services for their appointment to meet with their Employment
Services TANF case manager. After this appointment, the TANF client meets
with WtW staff to review their application, discuss benefits of the WtW Program.
and establish their eligibility (ie. 30%, 70%). Documentation of eligibility is
maintained at Employment Services in the individual's WtW file.
The WtW case manager maintains contact with the individual's TANF case
managers at both the Department of Social Services and Employment Services
throughout their participation in the TANF Program. Once the client is placed in
unsubsidized employment, the WtW case manager meets with the individual
again to identify potential needs and to reinforce the services available through the
WtW Program.. The Weld County WtW Program is designed to work with TANF
clients after they have entered unsubsidized employment and are no longer
receiving TANF cash assistance, therefore, the primary focus of the Weld County
WtW Program for TANF clients is on post-employment/job retention services and
additional training. If the client does happen to lose their job, the WtW Program
will provide services to assist them in locating and obtaining new employment.
Non-custodial parents are referred to the WtW Program by Weld County
Department of Social Services Child Support Enforcement staff. Employment
Services WtW staff meet with the client and develop a plan to assist the individual
in either obtaining or upgrading their employment. The WtW case manager
continues case management, post employment, and job retention services for the
duration of the individual's participation in the WtW Program and until no other
services are needed for the individual to remain employed.
a. What mix of services do you provide clients? Do you follow a set
sequence of services, or are the services dependent upon the needs of the
individual client?
All services emphasize a "work first" approach and are available after the
individual begins unsubsidized or subsidized employment. Work is
considered any subsidized or unsubsidized employment activity. The majority
of these activities were designed, and strategies developed, under the Colorado
Works in Weld County Program.
The mix of services are based upon identified needs of the individual client, so
therefore, no set sequence of services is established.
(1) What services or activities are included as part of job readiness
activities? How soon does a newly-enrolled client begin job readiness
activities?
This activity is primarily provided through an IRC Skill Development
Seminar (job readiness and job search) for TANF participants under the
Colorado Works in Weld County (TANF) Program. This activity screens
and assesses an applicant's or recipient's job readiness. An intensive job
search activity is also provided during this seminar. The seminar can last
up to four weeks. Upon completion of the seminar, the participant's
results are evaluated and used to revise the IRC and identify the
appropriate work activity. If a participant is successful in obtaining
employment through this activity, they will be eligible for assistance under
the WtW Program for post employment and job retention services.
Participants who are unsuccessful in retaining employment may return to
the IRC Skill Development Seminar prior to placement in another work
activity.
(2) Do you utilize work experience or community service? How are
clients selected for these activities? Do you subsidize these activities
(i.e. make up the difference between the TANF grant and minimum
wage for hours worked), or are the hours limited to the amount of
TANF grant? How do you establish the number of hours? What
kinds of experiences or work settings do you use for these activities?
How long do clients remain in work experience or community service?
Employment Services may utilize the following activities with individuals.
These activities are primarily provided through the Colorado Works in
Weld County (TANF) Program while the client is receiving cash
assistance and therefore provided through TANF funds. Non-custodial
parents are assessed to determine whether they would benefit from
participation in these activities and if so their participation would be
funded with WtW funds. The types of experiences and work settings are
determined by client interests and goals. Generally, work experiences and
community service activities are limited to six month durations although
these may be extended due to a client's situation and need for additional
training.
Community Service Programs
These include a Public Sector and a Private Sector Work Activity, The
hours of participation determined for these activities will conform to the
Fair Labor Standards Act. The total dollar amount of the cash assistance
received by the participant is divided by minimum wage to determine the
number of hours an individual can participate in this activity. (Cash
assistance is comprised of the Colorado Works in Weld County assistance
and food stamp assistance.) If the number of hours of required
participation is more than the minimum wage calculation, Other Cash
Assistance (TANF) is paid to compensate the TANF client for the number
of hours worked.
The Public Sector and Private Sector Work Activities are designed to help
the near job ready to enter the world of work, develop occupational skills
and good work habits, and assist the participant to obtain permanent
unsubsidized employment. Work sites will be in either the public or
private sector. Employment Services will enter into agreements with the
work site sponsor and the participant. These agreements will outline the
work activity, expectations of the work site sponsor and the participant,
and the length of the agreement.
Optional training is available under the Public and Private Sector Work
Activity Agreements. The work site sponsor will provide job specific
training necessary for the participant to retain or obtain employment. A
training plan will be developed for the participant and will include the
training criteria, methods by which the training outcomes will be
measured, the duration of the training, and other associated costs. This
training may be provided directly by the work site or through contracts
with training providers.
To ensure that the job specific training meets the local demand of
employers, the training plans and training providers will be reviewed and
approved by the Workforce Development Board.
Work Supplementation Program
Job creation through private sector employment wage subsidies will
primarily be through the Work Supplementation Program.
Work Supplementation is a private sector employment program
specifically designed for recipients of the Colorado Works in Weld County
Program and includes both employment and instructional training. The
employer must provide a minimum of three months of unsubsidized,
continuous full time employment and provide the participant with wages
and benefits that are comparable to other employees doing comparable
work, and provide liability and worker's compensation.
The employer will provide the following:
• a forty-hour work week for the participant that provides for a
combination of work and education hours.
• training to the participant in job specific skills and mentoring of the
participant in work ethics and employment retention skills for either
continued employment with the employer or for employment with
another employer.
• reinforce employer basic skills competencies with the participant
through use of Employment Services prescribed performance
evaluation and/or counseling forms.
• determine if the training will be provided directly by the employer or
through contracts with training providers.
Employment Services will reimburse the employer a monthly work
supplementation fee up to a maximum of 50% of the participants's gross
salary for the month.
The employer may also be reimbursed a training allowance bonus on
behalf of the participant for additional training costs.
(3) Do you utilize on-the-job training (OJT) or subsidized employment?
How are clients selected? What factors do you use to determine which
is used? What kinds of employers provide OJT or subsidized
employment? How long does a client remain in these activities before
they transition to unsubsidized employment?
On-the-job training is designed to teach and/or improve skills of the
participant on the job. Employers must adhere to the "hire first"
philosophy, and provide training to the participant during the contract
period. If an individual needs additional classroom training, beyond the
employer training, the cost of tuition and books will be included as
reimbursable costs to the employer from the WtW Program or other local
resources. There are no set employers established to provide OTC or
subsidized employment situations for clients. Employers are recruited
based upon client career objectives.
The duration that the employer will be reimbursed for the training costs
are calculated by determining the amount of time recommended by the
Dictionary of Occupational Titles (DOT) for a specific job title and
reducing this time by any previous related education or work experience
the participant may possess. On-the-Job Training contracts will not
exceed 6 months. Employers will be reimbursed 50% of the participant's
gross salary on a monthly basis.
(4) Do you provide basic or occupational skills training as a post-
employment activity? How is training coordinated with work
activities?
Basic Skills and Occupational Skills training are available to all WtW
participants in need of those services. This training is available as a post-
employment activity. The WtW Program provides for the payment of
tuition, books, fees, and any other costs directly associated with the
training. Participants access services during non work hours through the
local community college, community based organizations, or Employment
Services of Weld County.
(5) What post-employment supportive services or job retention services
do you provide? Have you established any parameters governing the
length of time a client can receive these services?
Post-employment services are provided after an individual is placed in one
of the employment activities discussed previously, or in any other
subsidized or unsubsidized job.
Post-employment services include the following:
s Basic educational skills training and occupational skills training
s Upgrade from part time to full time employment
s English as a Second Language training
s Job Mentoring and Coaching
s A Job Solutions Seminar designed for individuals in unsubsidized
employment to provide them the opportunity to discuss any issues
related to their working environment and identify options available
to solve problems rather than quitting. A Job Retention Package is
provided to participants as an incentive to retain employment and
help cover initial costs of entering unsubsidized employment. This
package includes vouchers to assist with transportation, work
clothes, tools, and personal items such as haircuts, etc.
Job retention and supportive services are provided through WtW
funds if these services are not otherwise available to the participant
through the TAINT Program. Services include, but are not limited to,
transportation assistance; substance abuse treatment, except for
medical treatment; child care assistance; emergency or short term
housing assistance; or other supportive services needs as identified.
A focus is made on providing the individual with the job retention
component which includes workshops that address employment
retention skill development, employment mediation or job coaching.
Services are provided to participants for as long as they are in need
of such assistance and funds are available in the WtW Program.
Other Activities
Intake, assessment, eligibility determination, development of an
individual service strategy, and case management are incorporated in
the design of the allowable activities listed in this section.
b. How do WtW services fit with services provided by other programs? Are
clients ever co-enrolled in other programs? How do you determine which
program will pay for what?
Employment Services of Weld County operates a variety of employment and
training programs. These include the Job Training Partnership Act Adult.
Youth, and Dislocated Worker Programs, the Employment First Food Stamp
Jcb Search Program, the Weld County TANF Program, Youth Crime
Prevention and Intervention Program, and the Weld County AmeriCorps
Program. Weld County's WtW activities were designed to compliment the
TANF Program specifically, but they also fit into other program delivery.
WtW participants may be co-enrolled in other employment and training
programs dependent upon client need and desire. Since all programs are
located in the Weld County Workforce Center, determination of program cost
sharing is simplified. If clients are co-enrolled, determination of which
program will pay the costs for activities is driven by fund availability as well
as which would most benefit the client.
3. Methods of service delivery.
a. Does your region contract out for any WtW services? If yes, which
services?
Employment Services does not contract out any WtW services.
b. If you contract out for services, please describe the process used to select
vendors.
Not Applicable.
4. What local policies and procedures have you developed?
Employment Services has established policies and procedures regarding numerous
aspects of the WtW Program. Policies and procedures for work activities such as
OJT, 'Work Supplementation, and the Public and Private Work activities were
developed under the TANF Program and the WtW Program utilizes the same
processes. Policies were also developed for the Job Retention Packages and apply
to both the TANF Program and the WtW Program.
a. How do you determine whether a supportive service such as
transportation or day care is not otherwise available from another
source?
The Weld County WtW Program is designed to work with TANF clients after
they have entered unsubsidized employment and are no longer receiving
TANF cash assistance. Generally, supportive services other than child care,
are not provided to clients through the TANF Program after the individual is
off basic cash assistance. Determination of what program can provide
supportive services to clients is simplified in Weld County as Employment
Services operates the TANF Program as well as other employment and
training programs.
b. Have you set any time limits on how long a particular service can be
provided?
The Job Retention Package is targeted for six months. All other services have
not been time limited. Employment Services provides services to clients for
as long as they are enrolled in the WtW Program and in need of services.
c. List any additional "characteristics indicative of long-term welfare
dependency" (30% category eligibility) you may have adopted. Please
include:
(1) Any definitions you may have developed for the characteristics
identified in the State plan (i.e. disabilities (physical, cognitive,
learning, etc.), mental health issues, substance abuse, felony
conviction, history of domestic violence, teen parent/pregnancy,
repetitive generations of the family receiving cash assistance, limited
English, and non-custodial fathers with multiple families)?
Employment Services has not developed any further definitions for the
characteristics identified in the State Plan. Weld County feels that to
further define these characteristics would limit the potential for client
inclusion.
(2) Any additional dependency characteristics you have identified which
are unique to your region.
Employment Services has identified the following additional dependency
characteristics indicative of long term welfare dependency for the 30%
eligibility category:
✓ Age of the client at their first pregnancy (teen pregnancy)
✓ Chronic illness of children which limits client's ability to work
/ Social environment of the client (ie. family and friends who are not
supportive of the client getting off of TANF assistance)
✓ Clients who live in rural areas where there are limited transportation
and daycare resources which may result in client job loss
(3) Any dependency characteristics which take into consideration
characteristics held by family members if it can be shown that they
affect the participant's ability to obtain or retain employment.
Employment Services has identified an additional dependency
characteristic of the family and social environment of the client. This
would include situations of family and friends not being supportive of the
client going to work and becoming self sufficient.
4. List the performance goals that you intend to achieve in serving the eligible
participants in the WtW program for each of the following factors:
The following indicates the performance goals and outcomes intended for
participants in the Weld County WtW Program.
Job Entry Rate
Basic Rate (1st time employment, all types of employment)
(# participants entering 1st time employment/total participants)
Employment Services anticipates that at the end of the first year of the Program,
35% of the clients served will be placed in employment. At the end of the second
year o.Fthe Program, Employment Services anticipates this to increase to 50%.
30+ Hour Rate (30+ hrs/wk for the first time, new jobs or increased hours )
(# participants working 30+ hrs/wk for the 1st time/total participants)
Employment Services anticipates that at the end of the first year of the Program,
45% of the clients served will be placed in employment for 30 or more hours per
week. At the end of the second year of the Program, Employment Services
anticipates this to decrease to 30%.
Job Retention Rate
Continued employment at 6 months (unsubsidized)
(# still employed/# placed in unsubsidized employment)
Employment Services anticipates that at the six month mark of the Program, 25%
of the clients served will have been placed in and will be maintaining
unsubsidized employment.
Earnings Gain Rate
Increase in earnings of participants employed at 6 months (unsubsidized)
([Total $ earned 2nd qtr - Total $ earned 1st qtr]/Total $ earned 1st qtr)
It is anticipated that individuals will see a 15% increase in earnings at the 6 month
mark. This estimate is for unsubsidized placements only.
After 12 months, it is anticipated that individuals will see a 25% increase in wages
from when they first entered into their job placement.
5. Describe the respective roles and responsibilities of your agency and the
county social service agency/agencies in your region. Include a copy of the
interagency referral and coordination procedures developed with county
social services, and how these procedures will ensure that:
a. TANF assessment results and IRCs will be provided by the local TANF
agency on all clients referred to the WtW operating entity for services;
An initial eligibility and employability assessment will be completed by the
Department of Social Services. An IRC will be initiated and the Social
Service staff will explain verbally and in writing the Colorado Works in Weld
County Program provisions, participant responsibilities and participant rights.
They may also provide information regarding the WtW Program. An
appointment is scheduled with Employment Services and the initial IRC is
provided to Employment Services.
Employment Services will complete an employment assessment and revise the
IRC to outline required work or employment activities. Employment Services
will determine if enrollment into the WtW Program is appropriate.
b. To the fullest extent possible, both agencies will participate in joint case
management;
Employment Services and Social Services will participate in joint case
management.
c. Additional information building upon the initial assessment and IRC will
be added as appropriate;
Once the Department of Social Services completes the initial assessment and
IR.C, Employment Services will continue the assessment and IRC process.
Copies of the updated IRC are provided to the Department of Social Services.
d. Client confidentiality will be safeguarded; and,
Client confidentiality will be safeguarded. Access to either Social Services
data or Employment Services data is limited on a need to know basis.
e. The cost of and responsibility for providing automated support will be
specified.
Employment Services will be responsible for limited data entry into the
Department of Social Services' CACTIS system and these costs will be
covered by WtW funding. The Department of Social Services covers their
costs for data entry. At this point, no additional costs have been identified for
automated support.
6. Describe your procedures for conducting monitoring and oversight of
workforce development regions within your SDA (if applicable) and
contractors to ensure adequate fiscal controls and achievement of quality
program outcomes for WtW participants. Include the following:
a. Mechanisms for monitoring expenditures, allowable activities, and
serving eligible participants;
Employment Services has an approved cost allocation plan to monitor
expenditures. Quarterly fiscal reviews will occur by the Director. The fiscal
department will monitor and evaluate Program payroll and invoicing
procedures at least annually. External contracts and agreements will be
monitored quarterly. Procurement process to ensure compliance with County
and CDLE Procurement policy will occur annually.
A second reviewer will review all files to verify that the individuals meet the
eligibility requirements.
Supervisors will monitor 10% of the active caseload on a monthly basis. The
evaluation will include a review of eligibility and all supporting documents;
the IRC, Program activities, accurate data entry into the Management
Information System; and counselor notes to ensure adequate communication is
occurring.
Performance standards will be monitored monthly by the Director and
Supervisors to evaluate planned versus actual enrollment, placement, etc.
Corrective actions or adjustments will occur immediately.
. b. Frequency of monitoring; and,
As described above, frequency of the monitoring will vary depending upon the
area.
c. Use of technical assistance to ensure compliance with the Act and as a
tool for corrective action and program improvement.
Technical assistance will be requested as appropriate.
7. Describe your strategies to prevent duplication of services and promote
coordination among WtW, TANF, JTPA, one-stop centers/employment
service and other employment and training systems within your region. Such
efforts may involve employers, labor organizations, business and trade
associations, secondary and post-secondary educational institutions, housing
agencies, community development organizations, transportation agencies,
community-based and faith-based organizations, colleges, and any other
entities that provide assistance needed by the targeted population.
As a single county one-stop center which operates TANF. JTPA and the
employment and training systems in the SDA, strategies have been implemented
which prevent duplication of services and promotes coordination.
Coordination with other entities providing assistance needed by the target
population is coordinated by the case managers. Beginning in July, 1998,
Employment Services expanded its staff development to include presentations by
community agencies. Not only do both agencies benefit by this exchange of
information, but use this time to jointly discuss how our agencies can work
together.
WtW and welfare reform focus groups have been a successful avenue of
promoting and fostering coordination with many of the entities that provide
assistance. To further this effort, the staffing concept will continue to be used to
bring in other community entities and employers to help identify strategies for
many of the hard to employ or other target groups as appropriate.
Copies of the agreement for the One-Stop Center/Employment Services is on file
with the Colorado Department of Labor and Employment. The Board of Weld
County Commissioners has delegated Employment Services of Weld County as
the primary vehicle for the employment and training components in coordination
with the Department of Social Services. A written coordination agreement
between two county departments was not necessary.
B. Regional Coordination - Rural SDA only
Describe how you will coordinate activities and involve the local workforce
development boards within your region and encourage local input, planning and
service delivery.
Not Applicable.
C. Within State Distribution of Funds - Rural SDA only
Describe the formula factors you will use to allocate funds to your workforce
development regions.
Not Applicable.
D. Coordination and Consultation
Describe how you obtained input from, and coordinated your planning process
with, local entities such as public, private and non-profit organizations. Include
either a summary description of the comments received, along with the names of
the individuals or entities that commented, or include copies of the actual
comments received as an attachment to the plan.
Employment Services, Social Services, and the Weld County Workforce Development
Board have been actively involved in the development and refinement of the program
delivery for the Colorado Works in Weld County Program. The Workforce
Development Board is currently conducting focus groups which emphasize the most
hard to employ TANF recipients to help design, implement and evaluate programs and
. services. The focus groups expand input into the system by including other
community agencies and education/training providers, such as mental health providers.
the Community Center for Independent Living, Community Developmental Services,
Inc., Socia:. Security Administration representatives, medical doctors, Island Grove
Treatment Center, Teen Network, etc. Other community members/groups will be
invited to participate as specific situations are identified and input from these croups is
needed.
The focus groups utilize brain storming sessions primarily for those hard to employ
cases who have significant barriers to employment and meet the 70% requirements.
II. Expenditure of Funds
A. Describe your strategies to ensure that at least 70% of your funds will be
expended on hard-to-employ clients.
Employment Services of Weld County has an accounting system which will track
expenditures for each individual participant. The hard to employ participants will be
identified separately from the long-term dependency target population.
A cost allocation system will be used to allocate the supported employment
component. other projects which may benefit both target groups, staff and associated
costs.
B. Project your quarterly expenditures of WtW formula grant funds dollar amount.
Break out;your anticipated costs for administration and allowable activities, and
any planned uses of JTPA funds to serve WtW eligible clients.
rter 3/31/00 06/30/00 99/30100 , 122/34/00 41/31/01 0313'08 0613050 09/30/01 12/21/01 03/31/02 Total
Qua
Administration 1094 1094 1093 1093 5831 5831 5834 ;291 7291 7291 43743
Allowable Activities
70%Participants 50❑ 5012 5012 5012 26733 26733 25733 33415 33415 334'6 20049,
30%Participants 2148 2148 2148 2149 11457 114£7 11456 14320 14320 143_1 8592/
Total 8255 8254 8253 8254 44023 44023 44025 55026 55026 55074 31016-
C. Describe how the you will coordinate the expenditure of any funds provided for
the WtW program between TANF and WtW, and ensure that no WtW funds are
expended for TANF recipients without consideration of the TANF assessment
and IRC.
The Employment Services case manager will be responsible to ensure that no WtW
funds are expended for TANF recipients without consideration of the TANF
assessment and IRC. The Employment Service's case manager will coordinate
additional services and needs with the Social Services case manager.
D. Complete the attached Budget Information Summary (BIS).
III. Estimate of Matching Funds
While local match is not required,please complete this section if you anticipate
spending any non-federal funds on WtWI, or are aware of any agencies in your area
who anticipate serving WtW-eligible clients with non-federal funds.
A. Include an estimate of the amount of any non-federal funds (e.g. county funds,
foundation grants, private donations), if any, that will be expended on allowable
activities for WtW-eligible participants which might qualify as match.
Employment Services has not determined an estimated amount of in-kind funds which
may be generated during the implementation of the WtW Program. As potential in-
kind amounts become available, Employment Services will document the amount and
source and forward this information to the Colorado Department of Labor and
Employment.
B. Include an estimate of the dollar amount of allowable activities provided in your
region through partner agencies or employers for WtW-eligible participants and
that might qualify as in-kind match. Please identify the agency and provide the
name and phone number of a contact person.
Employment Services has not determined an estimated amount of in-kind funds which
may be generated during the implementation of the WtW Program. As potential in-
kind amounts become available, Employment Services will document the amount and
source and forward this information to the Colorado Department of Labor and
Employment.
IV. Assurances: See Attachment A.
V. Signatures:
SDA Director (Type and Sign Nape) 1 �' ,"7 Date Signed
Linda L. Perez i yizettef '1 �CJ-Z October 21, 1999
LEO (Type and Sign Name /7/ Date Signed
Dale K. Hall + October 25, 1999
PIC Chair (Type and Sign Name Date Signed
Sue Bjorland October 21, 1999
Attachment A
PROGRAM ASSURANCES
The (Name of SDA) assures to the following requirements under Title IV-A of the Social
Security Act.
PROGRAM ADMINISTRATION/ACTIVITIES
1. The SDA/PIC has consulted and coordinated with the appropriate local entities in the areas
regarding the plan and the design of WtW services in the region.
2. The SDA/PIC shall not use any part of these grant funds, nor any part of state expenditures
made to match the funds, to fulfill any obligation of any State, political subdivision. or
private industry council to contribute funds under sections 403(b) or 418 or any other
provision of the Social Security Act or other Federal law.
3. The SDA/PIC will return to CDLE any part of the WtW funds that are not expended within
3 years after the date the funds are so provided.
4. The SDA/PIC WtW Program will be conducted in accordance with the WtW legislation,
regulatory provisions, future written guidance provided by CDLE, and all other applicable
Federal. State and local laws.
5. The SDA/PIC will apply the TANF law and regulations to the operation of the WtW
Program, unless otherwise specified by CDLE or defined in Section 403(a)(5) or the
applicable WtW regulations.
6. The SDA/PIC assures that services under the WtW grant are provided to eligible
participants only.
7. The SDA/PIC will maintain and submit accurate, complete and timely participant and
financial records reports, as specified by the Colorado Departments of Labor and
Employment and Human Services.
8. The SDA/PIC will establish a mechanism to exchange information and coordinate the WtW
Program with other programs available that will assist in providing welfare recipients
employment.
9. The SDA/PIC will comply with the uniform fiscal and administrative requirements of OMB
Circular A-I02 as codified for DOL at 29 CFR Part 97.
10. The SDA/PIC will follow the audit requirements of The Single Audit Act of 1984 and
OMB-Circular A-133.
11. The SDA/PIC will follow the allowable cost/cost principles of OMB Circular A-87.
WORKER PROTECTIONS
1. The SDAIPIC assures that workers will not be displaced as a result of work activities under
a program operated with funds provided under WtW.
2. The SDA/PIC assures that the Health and Safety standards established under Federal and
State law otherwise applicable to working conditions of employees shall be equally
applicable to working conditions of other participants engaged in a work activity under a
program operated with funds provided under WtW.
3. The SDA/PIC will enforce the provision that an individual may not be discriminated
against by reason of gender with respect to participation in work activities under a program
operated with funds provided under WtW.
4. The SDA/PIC saall establish and enforce standards and procedures to ensure against fraud
and abuse, including standards and procedures against nepotism, conflicts of interest among
individuals responsible for the administration and supervision of the State WtW Program.
kickbacks, and the use of political patronage.
5. The SDA/PIC will comply with the nondiscrimination provisions of the laws enumerated at
Section 408(d), with respect to participation in work activities engaged in under the WtW
Program.
SDA Director (Type and Sign Name)
Linda L. Perez, Director " �� t� C
7eltf
LEO (Type and Sign Name)
Dale K. Hall !�
PIC Chair(Type and Sign
Sue Bjorland, Chair
Date Signed: October 21, 1999
Attachment B
BUDGET INFORMATION SUMMARY (BIS)
Welfare To Work(85%, and 15%)Funds
® Original El Modification#
Subgrantee: Employment Services of Weld County Title of Funds: WtW
Project: Welfare 1:o Work Year of Funds: FY 99
Reference Code: Vax ER#:
Current Period of Performance: From January 2000 To January 2002
Revised Period of Performance: From To
Current Changes Revised
Cost Category
Budget In (+)/ Out(-) Budget
Administration
(not to exceed
$43,747.00 $43.747.00 13.25%
13.25% of total
WtW funds)
Program $286,420.46 $286,420.46 86.75%
TOTAL $330.167.46 $330.167.46 100%
L.n„,vr t, 1
Application for Welfare-To--Work Program
. . Social Security Number
2. Last Name First Name MI
Mailing Address 4. City 5. State 6. Zip
- , Telephone B. Message Phone 9. Date of Birth Age
10. Are you? I ) Male I ] Female 18. Are you a Non-Custodial Parent with multiple
families? Y — It
11. Selective Service Registrant ( ] Yes f ) No
tIf male, 18 or older, and born after December :31, 19591 If yes, have more than one of ':hose families
received or are currently receiving a
F
— assistance? Y h
If "YES", skip 120 TBRtI 024.
.2. Citizen Status: [ 1 1. u.S. Citizen
( 1 2. Registered Alien Are you a Non Custodial Parent., .Ind the 2ustodial
( 1 3. Rt Parent is receiving TANF? y rt---
[ [ 4. Othhegee her Legal Alien 1
[ 15. Other
13. Ethnic Group: 1 1. White (not Hispanic) 19. TANF ASSISTANCE: TANF Case 0s�
(Choose ONE) 1 2. Black or African American COMPLETE TOE FOLLOWING:
1 3. Hispanic or Latino (NOTE: If you answered "Yes" on 119 above,
1 4. American Indian or Alaska Native complete the following questions for your
1 5. Asian qualifying childs family. )
1 9. Pacific Islander
RAP. I-
14. Family Status: 20. TANF Y N�
I 1 1. Parent in a one parent family 21. long term TANF (+30 mths) I k
1 1 2. Parent .in a two parent family 22. will become ineligibie for TANF within
12 months? Y N
Number of family members (including self) OR
Are you no longer receiving TANF because you have
15. Are you a pregnant or parenting teen? Y _ N reached Federal or State imposed time limits?
23. Have any prior generations of your family received
16. Do you have a High school dploma or GED? cash assistance?
Y _ H
Y NT
24. Have you ever been arrested or convicted of a N
Felony?
17. EMPLOYMENT: Have you worked full-time in unsubsidized
Employment for more than 13 consecutive weeks in the 25. Do you require substance abuse treatment
Past 12 calendar months? Y N__ for employment? Y PI
26. Do you have a mental health barrier? Y N
27. ❑o you have a history of domestic violence?y N�
28. Do you have a disability which is a barrier to emp.7
29. Do you have limited English language prof c
proficiency?
E :h.b't
QUESTION GLIDE FOR THE WELFARE TO WORK APPLICATION
#11. Selective service registrant- If you are female the answer to this question is no. Males are
required to register for the draft when they turn 18 years old.
#17. Unsubsidized employment is when the employer is paying all of your wages. Jobs that you
would get at Moniorts, Stanek, Walmart, etc. are unsubsidized. Work experience through
the TANF program is subsidized.
#18. A non-custodial parent has children living with someone other than them. If your child lives
with their other parent then you are a non-custodial parent.
#19-22. You may not know the answers to these questions. It is okay to leave them blank if you
need to.
#23. Have your parents or grandparents ever received welfare assistance?
#24-29. Please answer these questions honestly. This information is kept confidential and may
help you when applying for the program.
#30. Please be sure to give us the name of a friend or a relative who is not living with you.
Also, please be sure to sign and date the application.
If you need assistance have any other questions about this application please ask your TANF case
manager or the Welfare to Work case manager.
Lin t
EMPLOYMENT SERVICES OF WELD COUNTY
Welfare to Work Referral Information for Non-Custodial Parent
Non-Custodial Parents Name
SS #
Telephone/Message Number
Custodial Parents Name
SS #
Is the custodial parent currently receiving TANF? Yes No
Child Support Technician's Name and extension
For appointments please contact Laurie Speck ext. 3406
Appointment Date and Time
Child Support Technician Comments:
WtW Case Manager Comments:
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