HomeMy WebLinkAbout971698.tiffRESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR PROGRAM
IMPROVEMENT FUNDS AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance
for Program Improvement Funds between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County, Head Start and Migrant Head
Start Programs, and the U. S. Department of Health and Human Services, with terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application for Federal Assistance for Program Improvement
Funds between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, Head Start and Migrant Head Start Programs, and the U.
S. Department of Health and Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of August, A.D., 1997.
ATTEST
Weld C
BY.
Deput
APPR
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, C LORADO
/Jtc
Geor
. Baxter, Chair
Constance L. Harbert, Pro- T em
EXCUSED DATE OF SIGNING (AYE)
Dale K. Hall
Barbara J. Kirkmeyer
ox(LL k
W. H. Webster
Ce; /15
971698
HR0068
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- J.QPELYDI;i C
DMB AppcwaI No.034 -0OAl
APPLICATION FOR
FEDERAL ASSISTANCE
E DATE SUBMITTED
Applicant Sold.,
90CM0136/08C90020
I. TYPE OF SWIMISSKJIN
Application
PrwawpColson
3 DATE RECEIVED SY STATE
Slate Ago'Kahan IaanlIt
90CM0136/08CH0020
0 Construction
® Non -Construction
0 Construction
O Non -Construction
4 DATE RECEIVED BY FEDERAL AGENCY
Federal Banos
90090136 /080H0020
I. APPLICANT INFORMATION
Legal Name
Weld County Division of Human ServicEsFamil?
Organizational Unit
Educational Network of Weld Covn
Address (give city county state. and tip codet
N 17 Avenue`
P. -O. Box 1805
Greeley Colorado 80622
Name and Wootton* number of the Orson to W COntectad an matter* mrolv+W
this aDDOcation (give area COOL1551
Walt Speckman
(970) 353-3800
I EMPLOYER IDENTIFICA(ION MUMMER MINI
LEI
7. TYPE OF APPLICANT: (enter apaeopnare WOW in boat [El
8
4
—
6
0
0
0
8
1
3
A State H Indagrerll School Owl
B Cdtn y I State Controlled entdutcn of Higher Leaning
C Mummpal J Private Umnrsity
S TYPE OF APPLK:ATIOet
O Na O Continuation
6 Ranson
0 Townsho K. Indian Tob.
E. Interstate L IndNidUal
F htermuna]oal M Prole Organization
G SfecW DOirct N Other ISoaciht
II Revision. enter aporooriaie Mtter(i) In bOales$:
A increase Award B. Decrease Award
I.
C Increase Duration
O Decrease Ouraton Other (specityt
Program Improvement
I. NAME OF FEDERAL AGENCY:
DHHS
II. CATALOG OF FEDERAL DOMESTIC
ASSISTANCENUMSER:
q
3•
6
0
n
11. DESCRIPTIVE TITLE OF APPUCANTI PROJECT:
Migrant Head Start
TITLE
Head Start
Region VIII Head Start
Program Improvement Funds
1E. AREAS AFFECTED ST PROJECT (carp. CounAei states. etc.,
State -Wide
IT. PROPOSED PROJECT:
14. CONGRESSIONAL DISTRICTS OF.
Start Oate
Ending Data
a ApIRKant
b Piolac(
IS. ESTIMATED FUNDING:
It IS APPLICATION SUBJECT TO REVIEW SY STATE EXECUTIVE C DER ROCESST
a YES THIS PREAPPLICATKRLAPPLICATION WAS MADE AVAILABLE TO THE'
STATE EXEOJT1VE ORDER 12372 PROCESS FOR REVIEW ON
DATE
a Federal
S .00
281. 799
b Aool.urlt
E 70,450
b NO O MCCOLL, IS NOT COVERED BY E O. 12372
a OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
c Stale
S _DO
e local
a W
a Other .
S .00
I Program Income
$ 00
IT.
IS
THE APPLICANT DEUNOUENT ON AMY FEDERAL DEBIT
Yea It 'Ye*.' attach an •.Wanton.
M
No
g TOTAL
S .00
351,949
l a. TO THE BEST OF NY KNOWLEDGE AND SEU V. ALL OATH IN THIS APPIKATIONnEAPPUCAT ON ARE TRUE AND CORRECT. TIE DOCUMENT HAS SEEN DULY
AUTHORIZED By THE GOVERNING BOOY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE TS AW
i
a Typed Name 01 Authorized Representative
George E. Baxter, Board of County
b Tate
Chairperson
C Telephceet number
970 . —
d Signature of Aut Uen RepeiMtalne Commissioners
C{y/ 971698
• OateSQned
()J1/456/17
a a ' v aab•
,,,roam am
as NO. 113..400.
i
PART III - BUDGET INFORMATION
SECTION A - BUDGET SUMMARY
Grant Program,
Estimated Unobligated Funds
New or Revised Budget
Function
or Activity
Federal
Catalog No.
(b)
Federal
(c)
Non -Federal
(d)
Federal
(e)
Non -Federal
(1)
Total
' (a)
(a)
1. PIP
93,600
$
$
$281 799
$ 713 .4cn
$ 351.949
2
3.
4.
5. TOTALS
$
S
$281,799
$ 70,450
851 949
SECTION 8 - BUDGET CATEGORIES
6. Object Class Categories
- Grant Program. Function or Activity
Total
t
(1) PA 22
(2)
(3)
14)
f )
a. Personnel
S
S
S S
S
b. Fringe Benefits
c. Travet
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
281 799
281,799
i. Total Direct Charges
j. Indirect Charges
lc TOTALS
$281,799
$
$
S
;281;799
7. Program Income
S
S
S
S
S
I
971698
OM. ■a COMam.
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program
(b) APPLICANT I (c) STATE I (d) OTHER SOURCES I (e) TOTALS
s. PIP
$ 70,450
$
$ ($70,450
f
9.
I
10.
11.
12. TOTALS
S 70,450
$
$
$70,450
SECTION D - FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$
$140 900
$140.90(1
$
S'
14. Non -Federal
15. TOTAL
$
$
$
$
$
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (YEARS(
(b) FIRST
(c) SECOND
(d) THIRD
(e) FOURTH
16.
$
$
S
S
17.
18.
19.
20. TOTALS
S
S
S
S
SECTION F - OTHER BUDGET INFORMATION
' (Attach Addftlonal Sheets it Necessary)
21. Direct Charges:
22. Indirect Charges:
23. Remarks:
PART IV PROGRAM NARRATIVE (Attach per Instruction)
971698
PROGRAM IMPROVEMENT REQUEST
PROGRAM YEAR 1998-1998
MIGRANT HEAD START - REGION XII
HEAD START - REGION VIII
Amount Being Requested: $281,799.00 (see attached budget)
Purpose of request: To install a networked Management Information System at all fifteen centers
(Migrant Head Start and Regional Head Start), and the administrative office. The management
information system will aid in the gathering, reporting and analyzing of information for the
Community Assessment, Program Information Report and other necessary statistical reports. This
system will enhance the lines of communication between the central office and program centers, and
augment communication with the transportation office to ease transportation operations. This
system will also include adult education, GED, ESL, etc., software and stand alone computers for
all toddler and preschool rooms. We are requesting seven lap -top computers with scanners to copy
documents necessary to determine eligibility, while enrolling clients at their homes. This would
greatly simplify recruitment efforts.
Due to the magnitude of this project to link centers, and the distance between centers it is impossible
to implement this goal in phases using the funds available in our operating grants. Therefore, we
are making this request for one-time funds. We are hoping that the proposed system will be a model
for other programs and that we could help other programs set up similar systems.
Justification of Need: This request is a direct result of our last on -site monitoring visit, and the
provisions of our Quality Improvement Plan. The addition of the Management Information System
will increase data/statistical gathering abilities, center communication, and simplify the Community
Assessment and planning processes, which the last monitoring team found inadequate. This system
would create an internal communication system that would enhance communication between the
Central Office and the centers. Some of our centers are more than 300 miles from the Central Office.
The system will incorporate adult education (GED, ESL, etc.), to provide parents with basic
educational skills, support family partnerships/parent involvement to meet the mandates of the Head
Start Performance Standards and Welfare Reform efforts. The system will also introduce children
to the technological world, therefore, easing transition into the public education systems and the
world.
I
Consequence of Not Funding One -Time Request: If funds are not available for this project,
meeting the goals and objectives established and approved in our Quality Improvement Plan will
be difficult.
971698
BUDGET NARRATIVE
Hardware:
Includes 40 Compaq Prolinea 466 model 420/CDS PC with 8MB, 420 MB hard drive 66
MHZ 486 processor, CD -Rom drive, DOS, windows, and mouse, 8 MB memory module and
14" Viewsonic 6E SVGA color monitor with 14.4 baud modem. Cost each $1500.00 x 40
= $60,000.00.
I
26 stand alone (see above) for toddler and preschool classrooms = $39,000.00.
15 Laser Printers at $500.00 = $7,500.00.
7 lap top computers at $2,000.00 = $14,000.00.
7 scanners at $600.00 = $4,200.00.
TOTAL $124,700.00
Management Information Software: Child Plus
Software and licenses for 15 sites at $595.00 = $8,925.00
Laptop software & license x 7 x $995.00 = $6,965.00
Move records software (mainframe) $395.00
Consolidation software (mainframe) $375.00
Host module (mainframe) $195.00
TOTAL $16,855.00
Adult & Child Literacy Software: INVEST (see attached)
Forty-five stations $85,174.00
Telecommunication lines, frame relays & equipment: US West (see attached)
One time cost: $55,050.00
TOTAL PROJECT COST: $281,779.00
971698
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Each HS site has a 58K link, 1 PVC which can be shared by all terminals at the site
Ft. Morgan site Is in the Greeley network 1
Ft. Morgan, Olathe and Clifton sites can access 17th Si site
Router cost for 1551 17th Is estimated
Costs for DDS access to Frame Relay Service for Frederick, Platteville, Hudson and Olathe will vary slightly -
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11175 Birch. GLCR
11202 Main. PLTV
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971698
PREPARED FOR:
QUOTE 8:
DATE PREPARED:
DESCRIPTION:
INVEST LEARNING QUOTATION
Weld County - Mr. Charlie Dalpra
4037
24 -Apr -97
OED Success Package
Learning Gains Package
Forty -Five (46) Stations on WIN 95 or (75) Seventy -Five Stations on WIN 3.x
Courseware to include the following: (1)
-Management System
- Offline Activities CD
- Reading All Tlera
- Writing All Tiers
- Mathematics All Tiers
- Custom Curriculum Builder
- GED Tailored Curriculum
- ESL Tailored Curriculum
- JSEP Plus
- Survival Skills
- Life and Employability Skills
- Citizenship
- TARE Link
Add -On Courseware:
- Rosetta Stone - English ESL Version - Level 1 - Three (20) User License
- Rosetta Stone - English ESL Version - Laval 1 - Four (20) User License
- Kidwere - Windows version - One (50) User License
- Kidware - Windows version - One (50) User License and One (25) User License
Call Center Support (Available for one year after the initial Installation): (2)
- Remote Diagnosticslfechnieal Assistance (Toll -Free Help -Line and Modem Support)
(This seNlce requires the avallebllty of the modem installed In the computer laboratory)
DESTINATIONS Initial Training: (3)
- Inservice Training (7 Days of Trainer/Implementation Planning, up to 10 Participants)
- One additional day of training for the Learning Gains Package
- One additional day of training for Custom Curriculum Builder
- One additional day of training for Rosetta Stone
- One sddltionsl day of training for Kidware-----
Installation Services:
- On -Site Installation by an Invest Learning Certified Systems Engineer (1 day, 8 hi, urs)
(Please note that this cost is per site, per flleserver)
4037 - 4125187
45 Stations
75 Stations
5100,000.00
Sub -Total:
Shipping and Handling:
TOTAL COST EXCLUDING TAX:
569,760.00
99,000.00
56,000.00
Included
Included
0
0
Included
987,150.00
E5423.75
$57,573.75
_ , gco.OO
$12,000.00
$10,000.00
Included
Included
0
00
0
Included
5124,400.00
5810.00
5125,010.00
971697
mEMORMu 1 ,.
'lilt
COLORADO
Weld County Board
of County Commissioners Date August 6,71997
To
Walter J. Speckman, Executive Director, Divis}gnpi-Human _Sgrvices
From
sem ixt: Program Improvement Request for Funds
Presented before the Weld County Board of County Commissioners is a proposal to the Department of
Health and Human Services, ACF/ACYF, Head Start Bureau, for Program Improvement Funds. The
funds are for the installation of a complete Management Information System to be installed at all fifteen
Head Start/Migrant Head Start sites.
This system request is part of the Family Educational Network of Weld County's Quality Improvement
Plan, as per the last on -site review.
The proposal amount is $281,799.00.
For further information please contact Tere Keller-Amaya at extension 3342.
971698
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