HomeMy WebLinkAbout951919.tiffFXCI ISFII f1ATF OF SIGNING
W. H. Webster
RESOLUTION
RE: APPROVE CONTRACT FOR COMMUNICATIONS ENERGY IMPACT GRANT WITH
COLORADO DEPARTMENT OF LOCAL AFFAIRS AND AUTHORIZE CHAIRMAN TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Communications Energy
Impact Grant between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, and the Colorado Department of Local Affairs, commencing upon
full and proper execution of said contract, and ending on or before March 31, 1997, with further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Communications Energy Impact Grant between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and the Colorado Department of Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 11th day of September, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
D COUNTY, COL QRALZO
Clerk to the Board
Deputy Clerk foithe Board
Constance L. Harbert
or_ r!; c'M
(AYE)
951919
CM0009
DEPARTMENT OR AGENCY
NAA
EIAF - #3131
Severance Tax Fund
CONTRACT
CONTRACT ROUTING NUMBER
ci 6, i b3
THIS CONTRACT, made this day of LZV€41't 1995, by and between the State
of Colorado for the use and benefit of the Department of Local Affairs, 1313 Sherman Street, Denver, Colorado
80203 hereinafter referred to as the State, and the Board of County Commissioners, County of Weld,
P. O. Box 758, Greeley, Colorado 80632 , hereinafter referred to as the Contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment in Fund Number I 2,
Appropriation Code Number I2' Org. Unit VbA, , GBL S(oO2 , Contract Encumbrance Number
CSS/4,013€3 • and
WHEREAS, required approval, clearance and coordination have been accomplished from and with
appropriate agencies; and
WHEREAS, the State desires to assist local governments and political subdivisions of the State that are
experiencing social and economic impacts resulting from the development of energy/mineral resource industries
in Colorado; and
WHEREAS, pursuant to 39-29-101 to 115 C.R.S., 1982, Rep. Vol., the Local Government Severance Tax
Fund is created, which is to be administered by the Department of Local Affairs ("Department"); and
WHEREAS, applications for distributions from the Local Government Severance Tax Fund have been
received by the State; and
WHEREAS, the Executive Director of the Department desires to distribute said funds pursuant to law; and
WHEREAS, the Contractor is an eligible political subdivision to receive energy/mineral impact assistance
from the Local Government Severance Tax Fund;
NOW THEREFORE, it is hereby agreed that:
1. Area Covered. The Contractor shall perform and accomplish all the necessary work and services
provided under this Contract, as described in the attached Exhibit A, which is incorporated herein and made part
of this Contract by reference, in connection with and respecting the following area or areas: Weld County,
Colorado
2. Scope of Services. In consideration for the monies to be received from the State, the Contractor shall
do, perform, and carry out, in a satisfactory and proper manner, as determined by the State, all work elements as
indicated in the "Scope of Services", set forth in the attached Exhibit A, hereinafter referred to as the "Project".
Work performed prior to the execution of this Contract shall not be considered part of this Project.
3. Responsible Administrator. The performance of the services required hereunder shall be under the
direct supervision of Donald D. Warden an employee or agent of Contractor, who is hereby designated as
the administrator -in -charge of this Project. At any time the administrator -in -charge is not assigned to this Project,
all work shall be suspended until the Contractor assigns a mutually acceptable replacement administrator -in -charge
and the State receives notification of such replacement assignment.
4. Time of Performance. This Contract shall become effective upon proper execution of this Contract.
The Project contemplated herein shall commence as soon as practicable after the execution of this Contract and
shall be undertaken and performed in the sequence set forth in the "Time of Performance" in the attached Exhibit
A. Expenses incurred by the Contractor in association with said Project prior to execution of this Contract shall
not be eligible expenditures. The Contractor agrees that time is of the essence in the performance of its
obligations under this Contract, and that completion of the Project shall occur no later than the termination date
set forth in the Time of Performance.
Revised 08/94
Page 1 of 7 Pages
EIAF - #3131
5. Compensation and Method of Payment. The State agrees to pay to the Contractor, in consideration
for the work and services to be performed, a total amount not to exceed ONE HUNDRED FIFTY THOUSAND
AND NO/100 Dollars ( $150,000.00 ). The method and time of payment shall be
made in accordance with the "Payment Schedule" set forth in Exhibit A. It is expressly understood that if the
Contractor receives funds from this Contract in excess of its fiscal year spending limit, all such excess funds from
this Contract shall revert to the State. Under no circumstances shall excess funds from this Contract be refunded
to other parties.
6. Accountinq. At all times from the effective date of this Contract until completion of this Project, the
Contractor shall maintain properly segregated books of State funds, matching funds, and other funds associated
with this Project. All receipts and expenditures associated with said Project shall be documented in a detailed and
specific manner, and shall accord with the "Budget" set forth in Exhibit A. Contractor may adjust budgeted
expenditure amounts up to ten percent (10%) within said Budget without approval of the State. Adjustments of
budget expenditure amounts in excess of ten percent (10%) must be authorized by the State in an amendment
to this Contract properly executed and approved pursuant to the State Fiscal Rules. In no event shall the State's
total consideration exceed the amount shown in Paragraph 5 above.
a. Unless otherwise provided in this Contract, if Exhibit A provides for more than one
payment by the State, the initial payment set forth in the Payment Schedule shall
be made as soon as practicable after proper execution of this Contract. The
Contractor shall initiate all subsequent payment requests by submitting documented
proof of proper expenditure of State funds thus far received to a contract monitor
designated by the State.
b. The Contractor shall request the final payment, which is the amount withheld by the
State until the Project is complete, for the Project by submitting to the contract
monitor a detailed cost accounting of all State funds received and expended towards
completion of the Project. Upon determining to its satisfaction that all funds
received by the Contractor have been properly spent towards accomplishment of the
Project, the State shall promptly make final payment to the Contractor.
c. Within ninety (90) days of completion of the Project, the Contractor shall submit to
the contract monitor a detailed cost accounting of expenditures of the final payment
received from the State. Any State funds not expended in connection with the
Project shall be remitted to the State at that time.
7. Audit. The State or its authorized representative shall have the right to inspect, examine, and audit
Contractor's records, books and accounts, including the right to hire an independent Certified Public Accountant
of the State's choosing and at the State's expense to do so. Such discretionary audit may be called for at any time
and for any reason from the effective date of this Contract until five (5) years after the date final payment for this
Project is received by the Contractor, provided that the audit is performed at a time convenient to the Contractor
and during regular business hours. Whether or not the State calls for a discretionary audit as provided for in this
paragraph, if the Project is accomplished within a single fiscal year of the Contractor, the Contractor shall, at the
conclusion of the Project, and in addition to any other reports required, submit a report and auditor's statement
of the Project account to the Office of Field Services in the Department of Local Affairs. Such report shall be
prepared in conjunction with Contractor's regular yearly audit, and must be submitted within six (6) months after
the close of the then current Contractor's fiscal year.
8. Personnel. The Contractor represents that it has, or will secure at its own expense, unless otherwise
stated in Exhibit A, all personnel, as employees of the Contractor, necessary to perform the work and services
required to be performed by the Contractor under this Contract. Such personnel may not be employees of or have
any contractual relationship with the State and no such personnel are eligible for any employee benefits,
unemployment compensation or any other benefits accorded to State employees. Contractor shall pay when due
all required employment taxes and income tax withholding. All of the services required hereunder will be
performed by the Contractor or under its supervision.
The Contractor is responsible for providing Workman's Compensation Coverage and Unemployment
Compensation Coverage for all of its employees to the extent required by law, and for providing such coverage
for themselves. In no case is the State responsible for providing Workman's Compensation Coverage for any
employees or subcontractors of Contractor pursuant to this Agreement.
Page 2 of 7 Pages
9. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fulfill in a timely
and proper manner his obligations under this Contract, or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Contract, the State shall thereupon have the right to terminate this Contract for
cause by giving written notice to the Contractor of such termination and specifying the effective date thereof, at
least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents,
data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the
Contractor under this Contract shall, at the option of the State, become its property, and the Contractor shall be
entitled to receive just and equitable compensation for any satisfactory work completed on such documents and
other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages
sustained by the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any
payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the State
from the Contractor is determined.
10. Termination for Convenience of State. The State may terminate this Contract at any time the State
determines that the purposes of the distribution of State monies under the Contract would no longer be served by
completion of the Project. The State shall effect such termination by giving written notice of termination to the
Contractor and specifying the effective date thereof, at least twenty (20) days before the effective date of such
termination. In that event, all finished or unfinished documents and other materials as described in Paragraph 9
above shall, at the option of the State, become its property. If the Contract is terminated by the State as provided
herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services
actually performed bear to the total services of the Contractor covered by this Contract, less payments of
compensation previously made. Provided, however, that if less than sixty percent (60%) of the services covered
by this Contract have been performed upon the effective date of such termination, the Contractor shall be
reimbursed (in addition to the above payment) for that portion of the actual out-of-pocket expenses (not otherwise
reimbursed under this Contract) incurred by the Contractor during the Contract period which are directly attributable
to the uncompleted portion of the services covered by this Contract. If this Contract is terminated due to the fault
of the Contractor, Paragraph 9 hereof relative to termination shall apply.
11. Changes. The State may, from time to time, require changes in the scope of services of the Contract
to be performed hereunder. However, this Contract is intended as the complete integration of all understandings
between the parties, at this time, and no prior or contemporaneous addition, deletion, or other amendment hereto,
including any increase or decrease in the amount of monies to be paid to the Contractor, shall have any force or
effect whatsoever, unless embodied in a written contract amendment incorporating such changes executed and
approved pursuant to the State's Fiscal Rules. Notwithstanding this provision, changes in the time of performance
may be agreed to by letter if so provided for in Exhibit A, and Contractor may make adjustments of less than ten
percent (10%) in budget line items as provided for in Paragraph 6 of this Contract.
12. Reports. At least two (2) copies of all reports prepared as a result of the Project will be submitted
- to the Office of Field Services in the Department of Local Affairs within two (2) weeks of completion of such
reports.
13. Employment Referrals. The Contractor shall accept and require that all subcontractors accept, from
either the Job Training Partnership Act Service Delivery Area employment and training agency or the Job Service
Center in .the area, referrals as candidates for filling vacant job positions supported by or created as a result of
funds provided by the State under this Contract.
14. Conflict of Interest.
a. No employee of the Contractor shall perform or provide part-time services for
compensation, monetary or otherwise, to a consultant or consultant firm that has
been retained by the Contractor under the authority of this Contract.
b. The Contractor agrees that no person at any time exercising any function or
responsibility in connection with this Project on behalf of the Contractor shall have
or acquire any personal financial or economic interest, direct or indirect, which will
be materially affected by this Contract, except to the extent that he may receive
compensation for his performance pursuant to this Contract.
c. A personal financial or economic interest includes, but is not limited to:
i) any business entity in which the person has a direct or indirect
monetary interest;
Page 3 of 7 Pages
ii) any real property in which the person has a direct or indirect
monetary interest;
iii) any source of income, loans, or gifts received by or promised to the
person within twelve (12) months prior to the execution date of this
Contract;
iv) any business entity in which the person is a director, officer, general
or limited partner, trustee, employee, or holds any position of
management.
For purposes of this subsection, indirect investment or interest means any investment or interest owned
by the spouse, parent, brother, sister, son, daughter, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-
in-law, or daughter-in-law of the person, by an agent -on his/her behalf, by a general, limited, or silent partner of
the person, by any business entity controlled by said person, or by a trust in which he/she has substantial interest.
A business entity is controlled by a person if that person, his/her agent, or a relative as defined above possesses
more than fifty percent (50%) of the ownership interest. Said person has a substantial economic interest in a trust
when the person or an above -defined relative has a present or future interest worth more than One Thousand
Dollars ($1,000.00).
d. In the event a conflict of interest, as described in this Paragraph 14, cannot be
avoided without frustrating the purposes of this Contract, the person involved in such
a conflict of interest shall submit to the Contractor and the State a full disclosure
statement setting forth the details of such conflict of interest. In cases of extreme
and unacceptable conflicts of interest, as determined by the State, the State
reserves the right to terminate the Contract for cause, as provided in Paragraph 9
above. Failure to file a disclosure statement required by this Paragraph 14 shall
constitute grounds for termination of this Contract for cause by the State.
15. Compliance with Applicable Laws. At all times during the performance of this Contract, the Contractor
shall strictly adhere to all applicable Federal and State laws that have been or may hereafter be established.
16. Severability. To the extent that this Contract may be executed and performance of the obligations
of the parties may be accomplished within the intent of the Contract, the terms of this Contract are severable, and
should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or
failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof
shall not be construed as waiver of any other term nor as waiver of a subsequent breach of the same term.
17. Binding on Successors. Except as herein otherwise provided, this agreement shall inure to the benefit
of and be binding upon the parties, or any subcontractors hereto, and their respective successors and assigns.
18. Assignment. Neither party, nor any subcontractors hereto, may assign its rights or duties under this
Contract without the prior written consent of the other party.
19. Limitation to Particular Funds. The parties hereto expressly recognize that the Contractor is to be
paid, reimbursed, or otherwise compensated with funds provided to the State for the purpose of contracting for
the services provided for herein, and therefore, the Contractor expressly understands and agrees that all its rights,
demands and claims to compensation arising under this Contract are contingent upon receipt of such funds by the
State. In the event that such funds or any part thereof are not received by the State, the State may immediately
terminate this Contract.
20. Minority Business Enterprise Participation. It is the policy of the State of Colorado that minority
business enterprises shall have the maximum practicable opportunity to participate in the performance of its
construction grant contracts. The Contractor agrees to use its best efforts to carry out this policy to the fullest
extent practicable and consistent with the efficient performance of this Contract. As used in this Contract, the term
"minority business enterprise" means a business, at least fifty percent (50%) of which is owned by minority group
members, or, in the case of publicly owned businesses, at least fifty-one percent (51%) of the stock of which is
owned by minority group members. For the purposes of this definition, minority group members are Negroes or
Black Americans, Spanish-speaking Americans, Asian Americans, American Indians, American Eskimos and
American Aleuts. The Contractor may rely on written representations by bidders, contractors, and subcontractors
regarding their status as minority enterprises and need not conduct an independent investigation.
Page 4 of 7 Pages
21. Survival of Certain Contract Terms. Notwithstanding anything herein to the contrary, the parties
understand and agree that all terms and conditions of this Contract and the exhibits and attachments hereto which
may require continued performance or compliance beyond the termination date of the Contract shall survive such
termination date and shall be enforceable by the State as provided herein in the event of such failure to perform
or comply by the Contractor or its subcontractors.
22. Authority to Enter into Contract and Proceed with Project. The Contractor assures and guarantees
that it possesses the legal authority to enter into this Contract. The persons signing and executing this Contract
on behalf of the Contractor do hereby warrant and guarantee that they have full authorization to execute this
Contract. In addition, the Contractor represents and warrants that it currently has the legal authority to proceed
with the Project, or, if the structure of the Project is such that a decision by the electorate is required, the
Contractor has held such an election and secured the voter approval necessary to allow the Project to proceed.
23. Successor in Interest. In the event the Contractor is an entity formed under intergovernmental
agreement and the Project is for the acquisition, construction or reconstruction of real or personal property to be
used as a public facility or to provide a public service, the Contractor warrants that it has established protections
that ensure that, in the event the Contractor entity ceases to exist, ownership of the property acquired or improved
shall pass to a constituent local government or other eligible governmental successor in interest so that the
property can continue to be used as a public facility or to provide a public service.
Page 5 of 7 Pages
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it shall -have been approved by the Controller of the State of Colorado or such assistant as he may designate. This
provision is applicable to any contract involving the -payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, -budgeted,
and otherwise made available_
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction, erection, repair, maintenance, or improvement of any building.
road, bridge, viaduct, tunnel, excavation or other public work for this State, the contractor shall, before entering upon the performance of any such work included
in this contract, duly execute and deliver to the State -official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by
said official in a penal sum not less than one-half of the total amount payable by the terms of this contract. Such bond shall be duly executed by a qualified corporate
surety conditioned upon the faithful performance of the contract and in addition, shall -provide that if the contractor or his subcontractors fail to duly pay for any
labor. materialsiteam hire, sustenance. provisions, provendor or other supplies used or consumed by such contractor or.his subcontractorin performance of the work
contracted to be done or fails to pay any person who supplies rental machinery, tools, or equipment in the prosecution of the work the surety will pay the same in
an amount not exceeding the sum specified in the bond, together with interest at the ratc:of eight per cent per annum. Unless such bond is executed, delivered and
filed, no claim in favor of the contractor arising under such contract shall be audited, allowed or -paid. A certified or cashier's check or a bankmoney order payable
to the Treasurer of the State of Colorado may be accepted in lieu of a bond. This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION
d. To the extent authorized by law, the contractor shall.indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, -liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the contractor. or its employees.
agents, subcontractors. or assignees pursuant to the -terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (CRS 24-34-402), and as required by Executive Order. Equal Opportunity and Affirmative Action. dated Apnl 16,
1975. Pursuant thereto. the following provisions shall be contained in all State contracts or sub -contracts.
Duringthe performance of this contract, the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race. creed, color, national origin, sex.
marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure that applicants are employed, and that
employees are treated during employment, without regard toahe above mentioned characteristics. Such action shall include, but not be limited to the -following:
employment upgrading, demotion, or.iransfer, recruitment or -recruitment advertisings; lay-offs or terminations; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to postin conspicuous places, available to employees and applicants for employment,
notices to -be provided by the contracting officer setting forth provisions of this non-discrimination clause.
(b) The contractor will, in all solicitations or advertisements for employees -placed by or on behalf of the contractor, state that all qualified applicants will
receive consideration for employment without regard to race, creed, color, national origin. sex, marital status, religion, ancestry, mental or physical handicap,
or age.
(c) The contractor will send to each labor union or representative of workers with which.he has a collective bargaining agreement or other contract or
understanding, notice to be provided by the contracting officer, advising the laborunion or workers' representative of thecontractor's commitmenbunder the
Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor.
(d) The contractor and labor unions will furnish all -information and reports required by Executive Order. Equal Opportunity and Affirmative Action of April
16, 1975. and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the
contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders.
(e) A labor organization will:not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity because of race, creed, color,
sex, national origin, or ancestry.
(f) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be
discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder; or attempt, either directly
or -indirectly, to commit any act defined in this contract to be discriminatory.
Form 6 -AC -028
Revised 1/93
395-53-01-1022
page 6 of 7 pages
EIAF - #3131
(g) In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders,
this contract may be canceled, terminated or suspended in whole or in pan and the contractor may be declared ineligible for further State contracts in
accordance with procedures, authorized in Executive Order. Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or
orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked asprovided in Executive Order.
Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise
provided by-law.
(h) The contractor will include the provisions of paragraphs (a) through (6) in every sub -contract and subcontractor purchase order unless exemptedby
rules, regulations, or orders issued pursuant to Executive Order. Equal Opportunity and Affirmative Action of April 16. 1975, so that such provisions will
be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub -contracting or purchase order as the contracting
agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the contractor
becomes involved in, or is threatened with, litigation, with the subcontractor or vendor as a -result of such direction by the contracting agency, the contractor
may request the State of Colorado -to enter into such litigation to protect the interest of the State. of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of CRS 8-17-101 & 102 for preference of Colorado labor are applicable to this contract if public works within the State arc undertaken hereunder and
are financed in whole or in part by Stale funds.
b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a preference against a non-resident bidder from
a state or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident. If it is determined by
the officer responsiblefor awarding the bid:that compliance with this subsection .06 may cause denial of federal funds which would otherwise be available or would
otherwise be inconsistent with -requirements of Federal -law, this subsection shall be suspended, but only to the extent necessary to prevent denial of the moneys or to
'eliminate the inconsistency with Federal requirements (CRS 8-19-101 and 102)
GENERAL
7. The laws of the State -of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement -of this
contract, Any provision of this contract whether or not incorporated heroin by reference which provides for arbitration by any extra -judicial body or person or which
is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference
which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint.
defence, or otherwise. Any provision rendered -null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the
contract is capable of execution.
8. At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules, and regulations that have
been or -may hereafter be established.
9. The signatories aver that they are familiar with CRS 18-8-301, et. seq., (Bribery and Corrupt Influences) and CRS 18-8-401, et. seal-, (Abuse of Public Office),
and that no violation of such provisions is present.
10. The signatories aver that to their knowledge, no state employee has any personal or beneficial interest whatsoever -in the service or property described herein.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Namc) BOARD OF COUNTY COMMISSIONERS, F COU OC""""
RAD
By �
Position (Tick) CHAIRMAN
84-6000813 J
If Corporation:)
Attest (Seal)
By
Social Security Number or Federal I.D. Number /
ity/County Clerk
,, liirtt,�r�
ATTORNEY GENERAL .. , cEWEF1 �� a -s+
By .G rite
Form 6 -AC -02C
Revised 1/93
39S-53-01-1030
/rtl 64/O1 ney Genes
a4 Levy al Sentient
STATE OF COLORADO
ROY ROGOVERNOR
By
'5 EXECUTIVE DIE
DEPARTMENT
OF
7
Page which is the last of
•See instructionson reverse side.
pages
LOCAL AFFAIRS
EXHIBIT A
SCOPE OF SERVICES AND PAYMENT SCHEDULE
EIAF - #3131
EXHIBIT A
1. Scope of Services
The Project consists of the construction and installation of a backup dispatch center to serve
public safety agencies in Weld County, Colorado. The backup center will be located on 35th
Avenue in Greeley on property owned by Weld County (Contractor).
Specific elements of the Project include construction of the dispatch center; installation of a
microwave link, an 800MHz data system and mobile equipment; and the relocation of equipment
to a privately -owned tower leased by the Contractor to improve communications in the northeast
area of the county. The Contractor holds a ten-year lease on the tower.
Energy/Mineral Impact Assistance funds will finance up to $150,000 in Project costs. The
Contractor is responsible for all Project cost in excess of $150,000.
Any construction contracts entered into in order to complete the Project shall be awarded to a
qualified firm or firms through a formal public bid process with the Contractor being obligated to
award the contract(s) to the lowest responsible bidder(s) meeting the Contractor's specifications.
To ensure compatibility with the existing system, the Contractor will purchase Project equipment
items from a sole source provider at a negotiated purchase price.
Copies of any and all contracts entered into by the Contractor in order to accomplish this Project
shall be submitted to the Department of Local Affairs, Field Services Section, upon execution, and
any and all contracts entered:into by the Contractor or any of its subcontractors shall comply with
all applicable Federal and Colorado State laws and shall be governed by the laws of the State
of Colorado notwithstanding provisions therein to the contrary.
The Contractor shall comply with all applicable State and Federal laws, rules, regulations and
Executive Orders of the Governor of Colorado involving non-discrimination on the basis of race,
color, religion, national origin, age, handicap or sex. In compliance with Paragraph 5 of the
Special Provisions section of the main body of this Contract, the Contractor agrees to consider
minorities or minority businesses as employees, specialists, agents, consultants, or
subcontractors under this Contract. The Contractor may utilize the expertise of the State Minority
Business Office within the Office of the Governor for assistance in complying with the non-
discrimination and affirmative action requirements of the Contract and applicable statutes.
2. Time of Performance
The Project shall commence upon the full and proper execution of this Contract.
The Project shall be completed on or before March 31, 1997. However, the Project time of
performance may be extended, subject to the mutual agreement of the State and Contractor. To
initiate an extension, a written request for extension of the Project time of performance shall be
submitted to the State by the Contractor at least thirty (30) days prior to March 31, 1997, and
shall include a full justification for the extension request.
3. Budget
REVENUE EXPENDITURES
Energy/Mineral Impact $150,000 Construction of Backup $356,890
Assistance Grant Funds Dispatch Center
Contractor Funds 539,880 800MHz System and Equipment 312,990
Relocation of Northeast Tower 20,000
TOTAL $689,880 TOTAL $689,880
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EIAF - #3131
EXHIBIT A
4. Payment Schedule
a. $ 25,000 Initial payment to be made within thirty (30) days of the
date of execution of this Contract.
b. 115,000 In approximately two (2) interim payments reimbursing the
Contractor for actual expenditures made in the performance
of this Contract. Payments shall be based upon properly
documented financial and narrative status reports detailing
expenditures made to date.
c. 10,000 Final payment to be made upon the completion of the
Project. The Contractor shall submit a final financial and
narrative status report documenting the expenditure of all
Energy/Mineral Impact Assistance funds for which payment
has been requested.
$150,000 TOTAL
All requests for payment after the first payment shall be initiated by the Contractor in accordance
with the provisions in Paragraph 6 of the main body of this Contract.
5. Contract Monitoring
The Department of Local Affairs shall monitor the Project on an as -needed basis.
6. Reporting Schedule
The Contractor shall submit financial and narrative status reports detailing Project progress and
properly documenting all to -date expenditures of Energy/Mineral Impact Assistance funds at the
time payment requests are made, in accordance with the payment schedule.
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