HomeMy WebLinkAbout961974.tiff RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR VOCA ASSISTANCE FROM
COLORADO DIVISION OF CRIMINAL JUSTICE TO DISTRICT ATTORNEY'S OFFICE
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Grant Award for VOCA
Assistance between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the District Attorney's Office and the
Colorado Division of Criminal Justice, with terms and conditions being as stated in said Grant
Award, and
WHEREAS, after review, the Board deems it advisable to approve said Grant Award, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Grant Award for VOCA Assistance between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the District Attorney's Office and the Colorado Division of Criminal
Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Grant Award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of November, A.D., 1996.
BOARD OF COUNTY COMMISSIONERS
�►���r El, , W
)EDUNTY, COLDR�1DO
� E . MaiA^, r .
(List. UPY\�'�O;' .=1� ty Clerk to the Board ���
® J � ! ✓ / or e after, PPrro- er n
liII s /the �� t149Lk4
Deputy Cler'�o the Board � I ‘
Dale K. Hall
APP DASTOF &. Harbed
ty Attorne
W. H. We ster
961974
DA0012
G� : DA
'NOV 1 3 1996
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
Federal Program: Victims of Crime Act(VOCAL Assistance
Subgrantee Name: District Attorney's Office. 19th Jud. Dist.
Address: District Attorneys Office. 19th Jud.Dist,
P.O.Box 1167
GREELEY,CO 80632
Attention: Ms.Nancy I.Haffner
Grant Number: 96-VA-19-63
Project Title: DV and Special Ponulations Liaison Project
Grant Period: October 1. 1996 To September 30. 1997
Date Issued: September 30. 1996
In accordance with the provisions of the Victims of Crime Act, 1984, as amended,the Division of Criminal Justice
hereby awards a grant to the above-named subgrantee. The attached grant application, including the Certified
Assurances and Special Provisions are incorporated herein as a part of this document.
APPROVED BUDGET
Source of Funds
Budget Category Federal Cash Match In-Kind Match Total
Personnel $ 5,287 $ $ $ 5,287
Supplies and Operating 1,322 1,322
Travel
* Equipment
Professional Services
TOTAL BUDGET $ 5,287 $ 1,322 $ $ 6,609
* Purchase of equipment requires the prior written approval of the Division of Criminal Justice.
Special Conditions:
Rev. 10/96 Page 1 of 3
vasoga.doc VOCA Assistance
STATEMENT OF GRANT AWARD
INSTRUCTIONS
1. Grant activities must be based on the approved budget in this document and grant activity must be based on the approved
objectives in the attached grant application. The subgrantee must secure prior written approval from the Division of
Criminal Justice if there is to be a change in any budget category.
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary
fmancial reports.
3. Review carefully the Certified Assurances and Standard Conditions contained on pages 16 through 20 of the attached grant
application.
4. Review carefully the Administrative Guide Federal Justice Grant Programs from Division of Criminal Justice. The
Administrative Guide includes procedures regarding this document, procedures for requesting grant funds and procedures
for quarterly reporting.
5. This grant award may be voided without further cause if it is not signed by the Authorized Official and returned to the
Division of Criminal Justice within 45 days of the date of issuance.
6. The signature of the Authorized Official below should be the same as the one on page 21 of the attached grant application.
If there has been a change in the Authorized Official,please submit DCJ Form 4B with this document or a letter so stating.
7. The subgrantee must notify the Division of Criminal Justice, in writing, of any changes in the Project Director, Financial
Officer or Authorized Official.
Standard Conditions.
1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the grant
period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the project, the
reasons for delay, and the expected starting date.
2) Operational Within 90 D,ys. If a project is not operational within 90 days of the original starting date of the grant
period, the subgrantee must submit a second statement to the Division of Criminal Justice explaining the implementation
delay. Upon receipt of the 90-day letter, the Division of Criminal Justice may cancel the project, or where extenuating
circumstances warrant, extend the implementation date of the project past the 90-day period.
3) When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects
or programs funded in whole or in part with federal money, all subgrantees receiving federal funds, including but not
limited to state and local governments, shall clearly state (1) the percentage of the total cost of the program or project
which will be financed with federal money, and(2)the dollar amount of federal funds for the project or program and (3)
use the phrase: ..."through the Division of Criminal Justice, Colorado Department of Public Safety."
4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be
terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the State of
Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the State, the subgrantee shall be
paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based
on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant
would revert to the Division of Criminal Justice upon termination of the grant.
5) The State will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable
financial OMB circulars and Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount. The State's requirements for invoice and cost reporting submissions are contained in the DCJ Form 3 Cash
Request Procedures, which are hereby incorporated by reference.
6) Federal funds for this grant award expire September 30, 1997. Therefore, beyond this date no grant extensions are
possible. Unexpended funds remaining on September 30, 1997, must be returned to the Division of Criminal Justice.
Rev. 10/96 Page 2 of 3
vasoga.doc VOCA Assistance
STATEMENT OF GRANT AWARD
7) If your agency consists of 50 or more employees and receives $25,000 or more in federal funds within a twelve month
period, you must submit the agency's Equal Employment Opportunity Plan (EEOP), or an update if the plan was
previously submitted.
THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINAL JUSTICE
AND THE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND
SIGNED BY THE DIRECTOR OF THE DIVISION OF CRIMINAL JUSTICE OR SUCH DIRECTOR'S DESIGNEE AND
BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH CONTROLLER'S DESIGNEE.
Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign
all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits
the authority and responsibility of the Authorized Official. _ pp
This grant is accepted by: q 1E L< )
.71
1861 `QIIV,
►�°;19 �l Ut q
Signature of Authorized Officia" I�WN�4, Date
t.couNSTATE OF COLORADO
ROY ROMER, GOVERNOR
By GU te e.tt ( /a
Director, Division of Criminal Justice Dat
Colorado Department of Public Safety
APPROVED
STATE CONTROLLER
CLIFF HALL /
By A /11�i� � ////t�1,
Control er Date
Colorado Department of Public Safety
Return BOTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice,
Office for Victims Programs, 700 Kipling Street, Suite 1000, Denver, CO 80215.
Rev. 10/96 Page 3 of 3
vasoga.doc VOCA Assistance
S3AIR USE ONLY
1996 VOCA ASSISTANCE APPLICATION
TITLE PAGE Grant(1 V ll '14 'If
OR lb lb Award. ••• r).'.•() .h()t'>
•
PAS"F
Page I of 23
19th Judicial District Attorney's Domestic Violence and Special
1. Project Title: Populations Liaison Project
2. Brief Project Description: This project will provide direct services to domestic violence victims
and their children and will enhance and expand direct services to elderly, disabled and
assault victims of crime, i.e. , victim compensation, referral to community agencies and
liaison within the criminal justice system.
3. Applicant Agency: 19th Judicial District Attorney's Office
Address: P. 0. Box 1167, Greeley, CO 80632
Telephone: ( 970 ) 356-4010 U.S. Congressional District: Fourth
Federal Employer ID Number. 8 4 6 0 0 0 8 1 3 Judicial District in which Agency is located: 19th
Community Programs
4. Project Director. Nancy I. Haffner Title: Administrator
Telephone: ( 970 ) 356-4010 Fax Number: ( 970 ) 352-8023
5. Federal VOCA Funds Requested: $5287.00 Source of match: Cash XX In-kind
6. Prior VOCA Funding for this Project:
Grant Number: 95-VA-19-63 Amount$ 5087.00
Grant Number. 94-VA-19-63 Amount:$ 4700.00
Grant Number 93-VA-19-73 Amount:$ 5000.00
7. Primary Types of Victims to be Served by this Project(The sum of all categories chosen must total to 100%):
Programs with combined services must estimate a percentage of total VOCA caseload for each type of victim served.
5 % Child Abuse(circle: physical and/or sexual)
75 % Domestic Violence
10 % Sexual Assault(circle: adult sex assault victims and/or adults molested as children)
10 % Previously Underserved(specify types&percents)
% drug related vehicular assault(DUI/DWI) 4 % Elder Abuse % Gang Violence
% Homicide Survivors % Robbery 2 % Other(please specify)
4 % Assault % Hate Violence Disabled
100 % Total
8. When did the applicant submit a copy of this application to its local VALE Board, or the State VALE Board, as required?
Date of Submission: April 19, 1996 In Which Judicial District: 19th
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VOCA ASSISTANCE APPLICATION Page 2 of 23
9. Purpose of Application: (Check only one)
_ a. Start a new victim services project in a new or existing agency which did not previously serve victims of crime.
X b. Continue a victim assistance project funded by VOCA in a previous year.
c. Expand or enhance an existing victim assistance project not funded by VOCA in the previous year.
—
d. Start or continue a tribal victim assistance project on a Native American reservation.
10. Requested VOCA funds will be used to:
_ a. Expand services into a new geographic area X d. Continue existing services to crime victims
b. Offer new types of services e. Other
c. Serve additional victim populations
11. Description of Applicant Agency:
Criminal Justice/Govt. _Non Criminal Justice/Government _Native American Tribe or Org.
Law Enforcement (Identify) On Reservation
—
X Prosecution Off Reservation
—
Court _Private Non-Profit Organization
Corrections
12. Total funding for agency's victim services program: Please provide information for the 12 month VOCA grant periods. If other
time period is used,please indicate the months here. -
Actual Revenues Rec'd Anticipated Revenues
Oct/95 to Sent/96 Oct/96 to Sept/97 Sources of Revenue
Federal funds(excluding VOCA) S -0— $ —0—
VOCA federal S (not match) $ 5087.00 $ 5287.00 VOCA
State funds $ —0- $ 0_
Local VALE funds $38,395.00 $ 46,277.00 Dist#(s):19
Local Government funds $63, 176.00 $ 65,632.00 Weld County
Private funds $ —0- $ -0-
TOTAL $106,658.00 $ 117, 196.00
VOCA and matching funds represent approximately %of the agency's annual victim assistance budget.
13. VOCA Project Staff: Identify number and FM (full-time equivalent)of staff assigned to the proposed VOCA project.
1 number of PAID staff 2 number of DIRECT SERVICES VOLUNTEER staff
.40 FIE of PAID staff •5 FIE of DIRECT SERVICES VOLUNTEER staff(record also on page 5, #19)
I wish to apply for a waiver of the requirement to use volunteers in VOCA project. Explain on page 5, #19.
14. Types of Services to be Provided by this Project(check all that apply):
x Assistance with/referral to Victim Compensation(required by federal VOCA regulations)
x Counseling Shelter Emergency Legal Advocacy
x Follow-up Contact Safehousing x Personal Advocacy
• Therapy x Information/Referral x Other(as specified below)
Group Treatment/Support x Criminal Justice Advocacy Courtroom Assistance Program
Hotline Counseling Emergency Financial Assistance
36 nt 496vagrm.aPP
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VOCA ASSISTANCE APPLICATION Page 3 of 23
15-18 Proposed VOCA Project Summary
15. Statement of Need for this proposed VOCA Project in the community:
Does your proposed VOCA project serve more than one law enforcement jurisdiction? Please explain.
Domestic violence continues to grow in the 19th Judicial District
(the 19th Judicial District is synonymous with Weld County) . The
statistics indicate the severity of domestic violence problems and
the need for victim services within the District Attorney' s Office,
particularly at the critical early stages of the criminal justice
process . There are 22 law enforcement agencies within Weld County
who may refer domestic violence cases to our office. During 1995,
A Woman' s Place, the battered women' s shelter in Greeley, reported
4, 042 nights of crisis shelter given to 94 battered women & 142
children. These numbers impact our office as we provide education,
legal liaison with the DDA' s, referral and individual and courtroom
support services to these victims . Our program is the only one of
its kind within the 19th Judicial District . The special
populations of elderly and disabled are in great need of these same
services . There are no currently no unique services for the elderly
and disabled within the 19th Judicial District' s Criminal Justice
system. We feel that by targeting these special populations, we
will be empowering them to be invested in the court process and
their own recovery.
16. Proposed VOCA Project Description: Contact person: NancyI. Haffner Phone#: ( 910-356-4010
Describe the specific part of your total program that VOCA funds will support.
The 19th Judicial District Attorney' s Domestic Violence and
Special Populations Victim Liaison Project is staffed with one .20
FTE, Community Counselor II and volunteers . The staff member and
the volunteers work directly with domestic violence as well as the
elderly, disabled and assault victims of crime and assisting with
the coordination of services for child abuse, and adult sexual
abuse victims . Expansion of services during 1994-95 included the
Courtroom Assistance Program (CAP) to provide victims with
courtroom education, orientation, and support throughout the court
process, utilizing a volunteer staff .
Domestic violence victims are referred to this project by A
Woman' s Place (domestic violence shelter) , Greeley Police
Department Victim Advocates (including Evans, LaSalle, Kersey,
Johnstown, Milliken and Windsor) , Brighton Police Department Victim
Advocates and Fort Lupton Victim Services . It is at this time that
the support services and education are offered to that victim,
i .e. , court process information, bond/sentencing options, referrals
to other agencies, victim compensation and crisis counseling.
This project will provide legal liaison, education and personal
support services to the elderly and disabled victims of crime who
are involved in the 19th Judicial District Criminal Justice System.
Referrals will come from law enforcement, District Attorney' s
office, and other agencies working with this special population in
the community. As a part of the District Attorney' s Office, this
project continues to educate law enforcement, the D.A. ' s Office and
the community agencies about the special services to be provided by
this project early in the criminal justice process and to collect
data on numbers served for future planning.
961274 96vagmt-app
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VOCA ASSISTANCE APPLICATION Page 4 of 23
17. Goals and Objectives for proposed VOCA Project:
GOAL 1:
To enhance and expand direct services to victims of crime as
criminal justice support and education to victims of domestic
violence in the 19th Judicial District .
OBJECTIVES:
- By September 30, 1997, the project will provide liaison services
to 500 domestic violence victims (i .e. , case status, DDA' s drop
charge policy, bond conditions, and disposition) . This will
include courtroom assistance to victims of domestic violence.
D
- To continue and expand services to child victims of domestic
violence or sexual assault victims and their families . These
services will include liaison services, individual and family
support and education on the criminal justice process .
- By September 30, 1997, the project will provide victims of
domestic violence with 800 referrals to other community agencies
including: victim compensation, A Woman' s Place, Legal Aid,
mental health services, Department of Social Services and Child
Advocacy Resource and Education, Inc . (CARE) for services . (This
represents the same number of referrals as we projected for last
year. )
GOAL 2 :
To provide direct services earlier in the prosecution process to
assault' "elderly and disabled victims of crime in the 19th Judicial
District Criminal Justice system (to include criminal justice
support services and education in the form of DA liaison, community
referrals and courtroom assistance.
OBJECTIVES:
- By September 30, 1997 : to act as liaison to a total of 40
elderly, disabled and assault victims of crime between the
victim and the District Attorney by providing legal education,
liaison, referral, courtroom assistance, and support services .
- By September 30, 1997, the project will provide direct service
and assistance to a total of 40 elderly, disabled, and assault
victims of crime in applying for Victim Compensation.
- By September 30, 1997 : to assist with support services of 10
victims of child and adult sexual assault within the 19th
Judicial District Attorney' s Office.
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• VOCA ASSISTANCE APPLICATION Page 5 of 23
18. TO BE COMPLETED BY CONTINUING APPLICANTS ONLY. NEW PROJECTS NEED NOT COMPLETE.
Concisely describe any major differences between your 1995 VOCA Project and the proposed 1996 VOCA Project. Explain any
increase requested over your 1995 award amount.
1) During 1994 and 1995, the VOCA project concentrated on direct
services to special populations (elderly and disabled) and domestic
violence victims with increases due to the impact of the Victims'
Rights Amendment . The project received more dom. vio. referrals
from Police Department Victim Advocate Programs. Deputy D.A. ' s
also referred more domestic violence, elderly and disabled victims .
2) In relation to "efforts to cooperate" : Travis Niehaus is an
active member of the Coordinating Committee for Victims of Crime
(CCVC--a committee formed 2 years ago to bring together local
agencies involved in providing services for victims of crime to
ensure continuity of those services, to prevent duplication of
services and to develop a "flow chart" for this purpose) . She is
also an active member of the Domestic Violence Coalition of Weld
County.
3) Current salary information for Ms. Travis Niehaus, Community
Counselor II, plus the anticipated 3% cost of living raise that
will be given to employees during January 1997, is the basis for
her salary for this grant request . Travis is eligible for a "pay
step" increase in salary as of 5/97; however, we will request this
increase in cost from the Administrative Funds . It is this
rationale that will increase our 1996-97 grant request .
19. Describe your current and/or proposed DIRECT SERVICES VOLUNTEER program. Address all aspects, i.e., recruitment,
screening, orientation, supervision and on-going training. If requesting a waiver of the federal VOCA requirement to utilize
volunteers, explain here.
Number of direct services volunteers: 2 FIE OF DIRECT SERVICES VOLUNTEER STAFF: .5
The Intern/Volunteer Program for this agency is well developed. We
strive to provide a quality learning environment for interns and
volunteers in a professional setting. Recruitment is done through
the University of Northern Colorado, Aims Community College and
from community referrals. A CAP (Courtroom Assistance Program) job
description is on file at UNC and Aims in various departments .
Nancy Haffyier, Community Programs Administrator, initially screens
the student applicants and describes the duties involved in the
internship. Once she determines that the student has a desire to
participate in the CAP program, Ms . Haffner makes the referral to
Ms . Niehaus who then schedules an interview time with the student .
A scoring matrix is used for the interview process . Once selected,
a formal training/orientation is provided; all Victim Assistance
staff participate in the training process. Each student receives
an extensive training manual . Supervision is provided by Ms .
Niehaus on a daily basis . She performs two evaluation processes
during the semester, along with documentation of hours worked to be
turned in every two weeks . On-going training includes learning
general responsibilities of each staff member, attending staff
meetings as schedules permit, and frequent court observations . The
volunteers have direct contact with victims of crime both on the
phone and in person. Volunteers are required to work 10-20 hours
per week. �+
9 96 �w 96vagimapp
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• VOCA ASSISTANCE APPLICATION Page 6 of 23
20-22 Budget Section
20. Detailed VOCA Project Budget: This budget details the total VOCA Project cost - the resources covered by both the federal
portion and the required local match as calculated on the Match Work Sheet. Be certain to include match and do not exceed the
required match. Carefully review instructions for pages 6-8,and pages I-6 and I-7 of the General Guidelines for ineligible VOCA
costs.
ROUND TO NEAREST WHOLE DOLLAR
PERSONNEL(Employees)
Total Cost Cost Total
Name of employee/Job Position AnnualFull-time % of Time for (Per Line Item)
Salary VOCA Project
Travis Niehaus
Comm Counselor II 26,437 TYR X .20 % = 5287.00 5287.00
/YR X . % _
/YR X % _
Subtotal of Personnel 5287.00
FICA, Retirement, Fringe Benefits X % of Salary =
Total Personnel Cost $ 5287.00 .00
SUPPLIES AND::OPERATING EXPENSES(cowmunrc hour,topymg,
îàt,1phtnte,regishahon fee5j and items;under$10Qp to gtttr ase)
Office Supplies 660.00
Xeroxing 662.00
Total Supplies and Operating Cost $ 1322.00 '00
hY f > L
��:( ��,±. %R) d},- d.'y'5y�y. 2V :
-yCi-.�-- '3.... W
Total Instate Travel Cost $ —0- .00
ifinantON
reAt PMEit it*m.?..meludes ttk, t e8441 lD to ptfrtht.se S
$ .00
Total Equipment Cost -0-
Y`� ox E �f�Di ... . ✓ m„x4
,PROFESSIONAI SER CES itrm inn*dutslsattd orgamratrems)
Total Professional Services Cost $ —0- .00
TOTALPROJEGI COST $ 6609 00 .00
^ 96vagmt.app
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• VOCA ASSISTANCE APPLICATION Page 7 of 23
•
• 21. Budget Summary for proposed VOCA project:
So
ROUND TO THE NEAREST WHOLE DOLLAR " U�
— 1
Sk i... .' itlatil OCA 1prest sCash Match In-lGnd lr IO T ALS 1 i.
Personnel 5287.00 5287 -00
Supplies and Operating 1322 0 1322 .00
Travel .00
Equipment .00
Professional Services •00
TOTALS 5287.00 -M .00 1322 -00 6609 .00
M1k�s` Q ' ' Regmred Match Total
rre VVOCA�bnds aeStedt `� cash match +m-kmd match)` Total Project Cost
5287.00 1322.00 6609 •00
Indicate choice from match work eet:
X a. New or Continui Project 20% non-federal match required
b. Tribal Proj n Reservation 5% non-federal match required
What is the SOURCE the matching funds?
Cash Match:
In-Kind • $1322.00 valuedat$110 per month
961 (lMN 96vagnu.app
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• VOCA ASSISTANCE APPLICATION Page 8 of 23
22. Budget Narrative:
Explain and justify the proposed VOCA project budget as outlined on pages 6 and 7. Follow instructions and address each item
in the budget.
Describe efforts made to obtain financial support from local and/or other resources, including those efforts where funding was
denied or not available.
PERSONNEL COSTS:
The salary is based on Ms. Travis Niehaus' s current 1996 figure
of $25, 667 . 20 plus the anticipated 3% cost of living raise that
will be given to all employees during January 1997 with 20% of her
time exclusively devoted to the District Attorney' s Domestic
Violence and Special Populations Victim Liaison Project . Ms.
Niehaus' s remaining salary funding is from the VALE Grant and the
Administrative Funds . NOTE: EFFECTIVE MAY, 1997, HER YEARLY
SALARY WILL INCREASE TO $26,415 .48. Increased costs in salary
during mid-year are NOT reflected in our grant request.
This position is described as Community Counselor II, per the
Weld County Personnel 1996 pay level at $12 . 34 per hour. This rate
per hour is equivalent to the average pay scale for counselors
performing in a similar position in this area with the addition of
benefits . This rate of pay is determined by Weld County Personnel .
BENEFITS:
Benefits, insurance and taxes account for 22% of Ms . Niehaus' s
salary package calculated at the Weld County Rate.
SUPPLIES AND OPERATING EXPENSES:
Copying, materials and maintenance of copiers are supplied by
Weld County (copies based on $ .18 per copy plus maintenance) . Cost
breaks out to be approximately $55/month.
Supplies are also supplied by Weld County which includes all
materials used for this project (letterhead, envelopes, pens,
pencils, mailing costs, etc . ) Cost breaks out to be approximately
$55 . 16/month.
STATE TRAVEL: Not applicable
EQUIPMENT: Not applicable
CONSULTANT/PROFESSIONAL SERVICES : Not applicable
SUMMARY OF REQUEST:
Personnel : Salary for Travis Niehaus : $5, 287 :00
Supplies/Operating Expenses :
Office Supplies $ 660
Xeroxing: 662 1, 322 . 00
TOTAL VOCA FUNDS REQUESTED: $6 , 609 . 00
(�
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• VOCA ASSISTANCE APPLICATION Page 9 of 23
Match Work Sheet: DO NOT INCLUDE THIS PAGE OR THE REST OF THE APPLICATION WHEN MAKING THE 30
COPIES FOR THE COORDINATING COMMITTEE.
The VOCA budget must include the appropriate match. It is important that the match amount is computed correctly because the same
budget restrictions apply to match that apply to the federal award. -
On page 2, item#9, you indicated that this proposed VOCA project: Required Match Federal Percent
a. a new project, continues a VOCA project, or existing program 20% or .20 80% or .80
b. starts or operates a tribal project on a Native American reservation 5% or .05 95% or .95
Select the appropriate letter above to determine required match.
1. $ 5287.00 — 80% = $ 6609.00
Federal VOCA dollars requested Federal percent for letter selected Total Project Cost
$ 6609.00 - 5287.00 = $ 1322.00
Total Project Cost from above Federal VOCA dollars requested Required Match
(Rounded to the nearest whole dollar)
2. Grant Match Summary:
Federal VOCA dollars requested $ 5287.00
Required match $ 1322.00
Total VOCA Project Cost $ 6609.00
All budget pages MUST agree with the above figures.
EXAMPLE for new, continuing or existing project:
1. $ 12.250.00 - .80 = $ 15,312.50
•
Federal VOCA $ requested Federal portion for letter selected Total Project Cost
2. $ 15.313.00 - $ 12,250.00 = $ 3,063.00
Total Project Cost from above Federal VOCA dollars requested Required Match
(Rounded to the nearest whole dollar)
3. Grant Match Sumni"rv:
Federal VOCA$ requested(no match) $ 12,250.00
Required match $ 3.063.00
Total VOCA Project Cost $ 15,313.00
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VOCA ASSISTANCE APPLICATION Page 10 of 23
23 -29. Organizational Qualifications
23. Brief organizational description and history:
The 19th Judicial District Attorney' s Victim Assistance Program
was established in May, 1980, by District Attorney, Robert Miller.
The mission statement : "The Nineteenth Judicial District
Attorney' s Victim Assistance Program is dedicated to assisting the
District Attorney with the prosecution of crime and other statutory
responsibilities by providing assistance, support and education to
crime victims and witnesses . " It is the belief of this program
that crime victims have the right to be treated with dignity,
fairness and respect . Therefore, the Victim Assistance Program
supports the rights of crime victims to be informed, present and
heard at critical stages of the Criminal Justice Process as defined
by the General Assembly (CRS. 24 , 1-302) .
Minority issues are recognized by the 19th Judicial District
Attorney' s Office and we provide services to females, various
ethnic backgrounds, disabled, and elderly. Community agencies such
as A Woman' s Place and law enforcement victim advocate agencies
provide referrals to our office .
24. Describe the network of victim services in your service area, including how your agency's VOCA project fits into that system.
Address all issues listed in instructions and include any efforts to serve federal crime victims.
The Domestic Violence Coalition is a networking group of
numerous agencies who meet monthly to share ideas and information.
The Coordinating Committee for Victims of Crime provides an
excellent networking opportunity for agencies serving victims of
crime. A crime victim' s flow-chart was the product of this
committee to assure coordinating, non-duplicating services for
victims . As Ms .Niehaus is an active member of both organizations,
she is knowledgeable about the community resources that are
available and specific staff to contact . Below is a list of
agencies and services:
A Woman' s Place: emergency shelter, support groups, and referrals
for domestic violence victims and their children.
Area Agency on Aging: information and referral for elderly.
Child Advocacy & Resource Education: information, support,
education and assistance for child abuse victims and parents . •
Choices for Independent Living: services for disabled.
Colorado State Patrol : assistance to victims of vehicular crimes .
D.A. Victim Assistance Program: case status information, community
referrals, victim compensation information/assistance, restitution,
courtroom assistance, direct services for victims of dom. violence.
Ft . Lupton Law Enforcement Advocates : on-scene victim advocacy and
follow-up assistance for crime victims .
Partners, Inc . : juvenile one-to-one partnership with an adult .
North Colorado Center for Disability & Deafness : assistance to
those who are deaf and hearing impaired; also the blind.
Weld County Dept . of Social Services : assistance with child abuse
victims and families .
Univ. of Northern Colorado: Assault Survivors Advocacy Program:
advocacy, referral and support to sexual assault victims .
Weld Mental Health Center: counseling and groups for crime
victims .
96vagmu.app
96x. 1 Revised 3/96
• VOCA ASSISTANCE APPLICATION Page 11 of 23
25. Please indicate with colored marker the area to be served by your project.
DENVER VICINITY MAP:
r2-... ....vi, r _
<' - --
t✓ r
a�irira�
fy:..
"uz"°°° 1.x mil.. ��I , "
rL. - D
STATEWIDE JUDICIAL DISTRICT MAP_
14 ....r`... 8th 19th ._ -
w.�
Q. .: —
_ .9 _s. --�---4178-47 _-.._...
... --18 hr
21st _ 4th— = ^—
___
'"_ 111th
. .- -._ - _ 10th _ ..._-a
- ,-t_, 12th "•-1.th
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22nd 6th 3rd --.
19th Judicial District Attorney's Office Domestic Violence
a. ApplicantAgency: and Special Populations Liaison Project
b. Description of geographic area to be served: The 19th Judicial District is one of the largest
in the state of Colorado, spanning from the NE Colorado/WY border to the Brighton city
limits. It is primarily rural/agricultural.
961. / 96vagmt.apP
Revised 3196
• VOCA ASSISTANCE APPLICATION Page 12 of 23
26.This special condition will be included in 1996 VOCA Statement of Grant Awards: The applicant assures that the application
signatories, staff, and volunteers assigned to the VOCA-funded project understand the rights afforded to crime victims pursuant to
section 24-4.1-302.5 CRS and the services delineated pursuant to sections 24-4.1-303 and 24-4.1-304 CRS, commonly known as the
Victim Rights Act and enabling legislation.
Please briefly describe how your VOCA project will provide information to victims, and training to staff and volunteers regarding
Colorado's Victim Rights Act and its enabling legislation. If your agency has a brochure with Victim Rights Act information,
please include one copy with this application.
The District Attorney, all Deputy District Attorney' s and all
Victim Assistance staff in the 19th Judicial District Attorney' s
Office have read and understand the Victims Rights Amendment that
was passed to guarantee certain rights to the victims of specified
crimes . The Victim Assistance Program staff have complete
knowledge of the amendment and the crimes that apply.
The training that is provided to staff and volunteers is on-going
education about the constitutional amendment for victims rights .
The District Attorney and Community Programs Administrator ensures
that all staff are made aware of any updates in the process. Our
Victims Rights Amendment Office Technician II position is also up
to date on all changes . Ms . Travis Niehaus and the remaining
Victim Assistance staff talk with crime victims, both on the phone
and in person, on a daily basis and inform them of their rights as
a victim of crime . A brochure is given to the victim and reviewed
with them. If a crime victim is in need of assistance in completing
the Crime Victim Compensation application, our staff is ready to
assist them.
27: Describe how your agency serves minorities and recruits minority staff and volunteers in a reasonable proportion to the number
of minorities in the service area.
The Domestic Violence and Special Populations Liaison Project serve
minorities through the following:
- Weld County is an Equal Opportunity Employer.
- Ms . Travis Niehaus is currently enrolled in a Spanish II course
in learning to speak the Spanish language . She has the interest
and desire to learn Spanish in order to better communicate with
victims of crime she has contact with in our office.
- The Coordinating Committee for Victims of Crime (CCVC) has
established a network with the Greeley Center for Independence
for Disabled, Choices, the Center for Disability and Deafness,
and Centennial Developmental Services for disabled victims of
Crime .
- Volunteers and interns recruited by the Univ. of
Northern Colorado & Aims Community College : we seek out those
who are able to speak the Spanish language if possible .
- There are two Deputy District Attorney' s in our office who speak
and understand the Spanish language . If we have no one else
available to assist us, we may seek their assistance. a71"! ge3/96
VOCA ASSISTANCE APPLICATION
Page 13 of
28. Describe how you inform victims of the VICTIM COMPENSATION PROGRAM and assist them in applying when appropria
Please explain any major issues that hinder victim assistance programs in assisting crime victims in filing for compensati
benefits and•understanding eligibility. If any of the services provided by your agency are eligible for Victim Compensati,
reimbursement, please describe how your agency does not duplicate those Victim Compensation eligible services in the VOC
funded project.
At this time, none of the services provided by this project are
eligible for Victim' s Compensation funds. However, an assessment
is made of the victim regarding his/her safety and financial
hardship issues . If applicable, victims are informed of the Victim
Compensation process and given a brochure and application form. A
Victim Compensation brochure is also sent to victims with the
initial Domestic Violence Outreach letter.
This project does not provide intensive therapeutic services and is
a free source to victims of family violence .
29. Describe briefly the procedures utilized by your agency to insure sound financial management of the organization. Does your
agency have an independent audit or financial review conducted on a regular basis? Please elaborate.
Our agency receives sound financial management through the Weld
County Financial Department . Mr. Don Warden, Director of Finance
and Administration of Weld County, is our financial officer. Mr.
Warden has won numerous awards in both the state and nation for
finance accomplishments . The Financial Department of Weld County
is audited on a regular basis and has been found to be in excellent
order. I have complete confidence in the financial management of
this program.
,.._: t r
ASvagrntapF
Reviled 3/96
VOCA ASSISTANCE APPLICATION Page 14 of 23
30. TO BE COMPLETED BY APPLICANTS WHO DID NOT RECEIVE VOCA FUNDS IN 1995.
Provide below a detailed project workplan and timetable indicating tasks to be accomplished, by when, and by whom. The
workplan should reflect the goals and objectives you developed in item#17.
N /I
•
•
96- (1Iw i %vagmt.app
LL771'"P.. B7XRevised 3/96
VOCA ASSISTANCE APPLICATION Page IS of 23
31. Evaluation: Please describe how you will evaluate the effects of your project in the community and the impact of the VOCA
funded services on the victims you assist.
Effectiveness of this project will be measured by a form that
allows staff to track the numbers of both primary and secondary
victims receiving direct victim services from this office on a
daily basis . These totals are then calculated and submitted on a
quarterly basis to the Community Programs Administrator. This
information becomes a vital part of the quarterly V.A.L.E. grant
report .
Weld County changed to a new financial software package called
BANNER effective January 1, 1996 . Within this package is a program
to monitor grants . It is my intent to learn more about this grant
software program and hopefully utilize it for keeping data,
statistics and financial information. However, the software
package is still being modified by the Accounting Department to be
able to produce the data and reports that it was designed to do.
It is not completely user-friendly and report-accessible at the
time this grant is being written.
961 Z3 i4 %vagmtapp
Revised 3/96
•
VOCA ASSISTANCE APPLICATION Page 16 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS:
The applicant hereby certifies that the project described in this application meets all the requirements of the Victims of Crime Act,
1984, as amended, that all information contained in the application is correct, that there has been appropriate coordination with
affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state laws, rules
and regulations that have been or may hereafter be established.
The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application
into the subgrant award,and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division
of Criminal Justice publication, Administrative Guide for Federal Justice Grant Programs.
A. Financial and Administrative Management
1. The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division of
Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of
funds received.
2. The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-102 (Common
Rule), A-128, A-110, and A-133, and will comply with the provisions of the Office of Justice Programs publication
M7100.1D, Financial and Administrative Guide for Grants. For practical purposes, the requirements which are pertinent
to the management of Victims of Crime Act funds have been extracted from the above documents and are contained in the
Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every
foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws,
rules and regulations.
B. Match and Non-Supplanting of State/Local Funds
The applicant assures that federal funds made available under this formula grant will not be used to supplant state or local funds
but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available.
C. Inspection, Recordkeeping, and Audit
1. The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant, as
required by federal guidelines. Audits must be performed in accordance with OMB Circular A-128 (State and Local Units
of Governments), or OMB Circular A-133 (Institutions of Higher Education and Non-Profits). At such time as the audit is
completed, ONE COPY OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL
JUSTICE for clearance. If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in
a timely manner, then the applicant accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety.
2. The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the date
of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit
have not been resolved satisfactorily.
3. The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate file
bearing the project title and grant number. All expenditures must be supported by documentation and only actual approved
expenditures will be permitted.
4. The applicant assures that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller General
of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any
bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of the
subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions.
�b.1.”,7,1 96vagmt.aPP
Revised 3/96
VOCA ASSISTANCE APPLICATION Page 17 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
5. The applicant assures that signatories of the application and subgrant award and personnel employed through this subgrant
will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal
Justice.
6. The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times,
and containing such data and information as the Division of Criminal Justice may reasonably require to administer the
program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 15 days of
the end of each calendar quarter and shall be current and actual; and that Final Reports shall be submitted on the form
provided by the Division of Criminal Justice within 45 days of the end date of the subgrant.
D. Discrimination Prohibited
1. The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973,
as amended;Title IX of the Education Amendments of 1972;the Age Discrimination Act of 1975;the Department of Justice
Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as amended by
Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as applicable to construction
contracts.
2. The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as
amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.CRS 1988
Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975.
Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts.
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color,
national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take
affirmative action to insure such applicants are employed, and that employees are treated during employment without
regard to the above mentioned characteristics. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; lay-offs or terminations; rates
of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to
post these provisions in conspicuous places, available to employees and applicants for employment.
b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state
that all qualified applicants will receive consideration for employment without regard to race, creed, color, national
origin, sex, marital status, religion, ancestry, mental or physical handicap, or age.
c. The contractor will send to each labor union or representative of workers with which he has collective bargaining
agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor
union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and
Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor.
d. The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity
and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor,or pursuant thereto,
and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor
or designee for purposes of investigation to ascertain compliance with such rules, regulations and orders.
e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor
organizations, or expel any such individual from membership in such labor organization or discriminate against any
of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national
origin, or ancestry. (24-34-402(1)(c) C.R.S.)
961272
96vagmt.app
VOCA ASSISTANCE APPLICATION Page 18 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any
act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this
contract or any order issued thereunder;or attempt either directly or indirectly,to commit any act defined in this contract
to be discriminatory. (24-34-402(1)(e) C.R.S.)
g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such
rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the
contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive
Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated
in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in
Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders
promulgated in accordance therewith, or as otherwise provided by law.
h. The contractor will include the provisions of paragraph (a) through (h) in every sub-contract and purchase order,
pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will
be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub-contracting
or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions
for non-compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with,
litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may
request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado.
3. The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the
recipient will forward a copy of the finding to the Division of Criminal Justice.
4. a. The applicant assures that if required to formulate an Equal Employment Opportunity Program(EEOP), in accordance
with 28 CFR 42.301 et. seq., it will maintain a current one on file and agrees to submit a copy of the current EEOP
which meets the applicable requirements to the Division of Criminal Justice.
b. If the parent organization of the subgrantee receives subgrants of $500,000 or more in federal funds; an equal
employment opportunity program for women and minorities is required to be approved by the U.S.Department of Justice
through the Division of Criminal Justice prior to the start of the project.
E. Victim Assistance Services
1. The applicant assures that victim assistance grant funds shall be used only to provide direct services to victims of crime.
2. The applicant assures that it will assist victims in seeking available crime victim compensation benefits.
3. The applicant assures that it will promote, within the community served, coordinated public and private efforts to aid crime
victims.
F. Procurement and anti-acts
1. The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant,
including especially the purchase of equipment and professional services. All contracts for professional services, of any
amount,and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice.
2. The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services
(other than purchase of supplies or standard commercial or maintenance services)which is not incorporated in the approved
application or approved in advance by the Division of Criminal Justice.
3. The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements, statements
of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or submitting a proposal
to compete for the award of such procurement. �{
916.177..r yam'' 96vagmt.aPP
Revised 3/96
VOCA ASSISTANCE APPLICATION Page 19 of 23
32. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (Cont.):
4. The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty-free license to any
invention and to reproduce, publish and use any materials in whole or in part, and-authorize others to do so, which are
produced under this subgrant.
5. The applicant assures that no rights or duties under this contract shall be assigned without the prior written consent of the
Division of Criminal Justice.
G. Indemnification
To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents,
against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result
of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this
subgrant.
H. Prohibited Acts
1. The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401,
et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions is present.
2. The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service
or property described in the application/proposal.
I. Other Federal and State Requirements
I. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution and enforcement of this subgrant. Any provision of this subgrant whether or not incorporated herein by reference
which provides for arbitration by any extrajudicial body or person or which is otherwise in conflict with said laws, rules
and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or
available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void
by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable
of execution.
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted, and otherwise made available.
3. The Division of Criminal Justice grant managers reserve the right to make and authorize adjustments to the Grant Award
for the purpose of making changes in budget categories, extension of grant award dates, changes in goals and objectives,
and other modifications which do not change the total amount of the grant award. DCJ Forms 4A,4B,4C,4D, which must
be completed for these changes to occur, are hereby incorporated by reference into the grant.
4. Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
5. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be
terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the state of
Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the state, the subgrantee shall be paid
the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on
the numirr of days of project operation prior to termination. Any equipment purchased under this grant would revert, at
the option of the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the grant.
6. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply
with the provisions of the Victims of Crime Act or any of the Certified Assurances and Special Provisions.
✓`/-'E 96vagna.app
Revised 3/96
VOCA ASSISTANCE APPLICATION Page 20 of 23
32. CERTIFIED ASSURANCES AND SPECL4L PROVISIONS(Cont.):
7. Any inconsistency or conflict in this contract shall be resolved by giving precedence in the following order:
a) Certified Assurances and Special Provisions, b) Statement of Grant Award, c) Subgrant Application.
J. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions
(Subgrantees receiving $25,000 or more)
1. The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals, subcontractors or
suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency. By signing and submitting this proposal, the
prospective subgrantee is providing the certification set out below.
a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification,
in addition to other remedies available to the Federal Government,the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if
at any time the prospective subgrantee learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded,' as used in this clause,
have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency with which this transaction originated.
e. The ptwpcvtive subgrantee further agrees by submitting this proposal that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions," without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions (i.e.,
contracts for services).
f. A participant in a covered transaction may rely upon a certification(OJP Form 4061/1)of a prospective participant in
a lower tier covered transaction that it is not debarred,suspended, ineligible,or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may check the Nonprocurement List.
g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render
in good faith the certification required by this clause. The knowledge and information of a participant is not required
to exceed that which is normally poscrcced by a prudent person in the ordinary course of business dealings.
h. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
2. Where the prospective subgrantee is unable to certify to any of the statements in this certification,the prospective subgrantee till
attach an explanation to this application.
96 i 4 96vagmt.app
Revised 3/96
VOCA ASSISTANCE APPLICATION Page 21 of 23
33. CERTIFICATION: (Original signatures required. Please sign in BLUE ink.)
The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project
proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions.
"The signatories certify that we have read the instructions for this application and ire fully cognizant of our duties and
responsibilities for this project.'
Project Director
L_ April 19, 1996
Siefure Project irector J Date
Nancy I. Haffner Community Programs Administrator
Typed Name Title
AgencyMailingAddress: P. 0. Box 1167, Greeley, CO 80632
AgencyStreetAddress:
Agency Telephone: 970-356-4010 ext. 4730 FAX g: 970-352-8023
Financi. • - ce
�j /Pa_
04/15/96
Sign. . of Financial Officer Date
Donald Warden Financial Officer
Typed Name Title
Address: Weld County, 915 Tenth Street, Greeley, CO 80632
Telephone: 970-356-4000 FAX#: 970-352-0242
Authorized Official
NI /4 04/15/96
uthorized Offic al Date
Chair, Weld County
ar irkme er Board of Commissioners
iesi Title
We County, 915 Tenth Street, Greeley, CO 80632
r)js `��
Telephone: 970-356-4000 FAX#: 970-352-0242
1 fir!'• ASvagmr.nPP
Revised 3/96
VOCA ASSISTANCE APPLICATION Page 22 of 23
34. Certification of Appropriation of Match:
Date: April 19, 1996
Division of Criminal Justice
700 Kipling St., Suite 1000
Denver, CO 80215
To Whom It May Concern:
RE: Certification of Appropriation of Match
Please be advised that WELD COUNTY has appropriated
(Applicant Agency) vto
cash and/or in-kind funds in the amount of S 3a a . O hatch federal funds for the
19th Judicial District Attorney's Dothestic Violence
and Special Populations Liaison Project proposed VOCA project.
(Project Title)
Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget
process, for use as matching funds for the 1996 VOCA Assistance application.
Sincerely,
raid
sA.. J
o y,uthori7ed O ctal / c 04/15/96
' . :n._ irluneyer
1861 � ► tG
� k�.:�1?c . C. n B..rd .f C.�,jj •s•
LQu `, •
Applications Due: 5:00 p.m., April 19, 1996. Send completed original application*, 2 full copies(total of 3),and 30
copies of the first 8 pages to:
Candace Grosz
Division of Criminal Justice
700 Kipling St., Suite 1000
Denver, CO 80215
Phone: (303)239-5703
* In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered to
be a public record. (�
96'� 9 %vagmt.app
Xe, 1 Revised 3/96
VOCA ASSISTANCE APPLICATION Page 23 of 23
APPENDIX
ATTACH APPENDIX TO THE ORIGINAL AND ALSO TO THE 2 FULL COPIES OF YOUR APPLICATION, EXCEPT
SECTION F. DO NOT INCLUDE APPENDIX WITH THE 30 COPIES OF THE FIRST 8 PAGES.
ALL SECTIONS (A.-F.) ARE REQUIRED. IF ANY SECTION IS NOT INCLUDED, EXPLAIN THE REASONS and be
certain to forward those materials to DCJ as soon as possible.
35. Attach the following items behind this page and label with the appropriate letter:
A. Organizational Chart-Highlight any positions included in your VOCA budget personnel category.
B. Job Descriptions- Include for any paid or volunteer position included in your VOCA budget personnel category.
C. List of Agency's Board Members, if applicant is a non-profit rather than a government agency.
D. Three-year Plan-Include a copy of your most recent long-term plan for the programmatic development and financial
support of your victim assistance program.
E. Letters of Support and Copies of Interagency Agreements written within the last 12 months, which show community
support and cooperation. Copies are not sent to the Coordinating Committee members but are reviewed by staff and
available for review by the Committee.
F. Audit or Financial Review Report-Include ONE COPY of your most recent report with the original application. You
do not need additional copies to attach to your application. Please note that as of October, 1993, all VOCA subgrantees
must submit one such report every three years. Agencies receiving $25,000 or more from combined federal sources in a
year must meet guidelines of OMB Management Circulars A-128 or A-133 annually.
•
c 96vagrntaPP
961,9 d'; Revised 3196
APPENDIX
A Organizational Chart
B Job Descriptions:
...Community Counselor II
...Courtroom Assistance Program
Intern/Volunteer
C n/a
D Three Year Plan
E Letters of Support
F Weld County Audit Report
9615374
APPENDIX A
961974
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APPENDIX B
961974
COURTROOM ASSISTANCE PROGRAM
(CAP)
JOB DESCRIPTION: To assist the Attorney' s in coordinating
victims and witnesses who are to testify at hearings and trials .
This includes calling witnesses , coordinating courtroom
orientations, and D.A. introductions/meetings, organizing the
schedule of testifying witnesses , escorting witnesses and victims
to and from secure witness waiting area, educate the witnesses
related to basic courtroom procedure and terminology, remaining in
the courtroom during the prosecution ' s case presentation and assist
the Attorney' s during the trial/hearing as needed, and to be
available to support and educate witnesses during the courtroom
process .
DUTIES AND RESPONSIBILITIES :
- Contact the Attorney assigned to a case coming up for trial/
hearing one week prior to scheduled date
- Prepare "Victim/Witness Preparations and Verification" forms
- Contact those who are to testify to remind them of their
subpoena, the time they are to testify, and where to report
- Conduct a brief courtroom orientation ( in person or by
phone) with witnesses by educating them on courtroom
procedure, terminology, and process when requested by
Attorney
- Relate information to witnesses for Attorney where
appropriate and needed
- Notify witnesses of any changes related to dates and times
they are scheduled to testify
- Escort witnesses to and from the courtroom and coordinate
their court appearance in conjunction with the Attorney
- Be available in the courtroom during the Attorney' s
case presentation and assist/anticipate Attorney' s courtroom
needs
- Provide support and education to the witnesses
961974
JOB DESCRIPTION
Position: Community Programs Victim Assistance Counselor II
Department: Community Programs, District Attorney' s Office
Immediate Supervisor: Community Programs Administrator. In case
of the Community Programs Administrator' s
absence, the Assistant Community Programs
Administrator is the Immediate Supervisor.
General Supervisors : The District Attorney and Assistant District
Attorney.
Supervisory Functions : None.
Job Qualifications : Must have a Bachelor of Arts or Bachelor of
Science Degree; knowledge of the criminal justice system; be
acquainted with the various types of community services available
to victims of crime; speak and write in a professional manner; have
and maintain a valid Colorado driver' s license; have some
counseling background; work well with people in crisis; have some
computer background; work well with statistic gathering and
reporting; some knowledge of grant management; knowledge of and
experience with direct services relating to victims of crime.
Date of Job Description: September 24 , 1993
Job Duties.: 1 . Provide information to victims and witnesses
concerning the status and progress of cases in which they have an
interest . This includes calling off witnesses from various
hearings or trials as needed.
2 . Offer information and education to crime victims
and witnesses concerning the criminal justice system.
3 . Referral assistance and limited crisis response
to crime victims and their families . Keep in mind that as
employees of the District Attorney' s Office, rules of discovery
apply to your conversations and communications with witnesses to
crimes that the office prosecutes . Limit the amount of information
you obtain from victims about the crimes themselves . Maximize
referral of services to existing outside community programs and
limit actual counseling.
4 . Obtain restitution information for the ATTORNEYS
on specific cases .
5 . Assist eligible victims in applying for victim
compensation.
96197,1
/ Community Programs Victim Assistance Counselor II
September 24 , 1993
Page 2
6 . Speak to public and professional groups
concerning the various services provided by the Community Programs
Department of the District Attorney' s Office as coordinated by the
Administrator of the Community Programs Department ,of the District
Attorney' s Office.
7 . Complete reporting requirements for all grants
supporting your position.
8 . Work with volunteers and interns as coordinated
by the Assistant Community Programs Administrator.
9 . Assist the ATTORNEYS on matters relating to
victim and witness assistance.
10 . Be familiar with and conform behavior to office
policies and the contents of the "D.A. Handbook. "
11 . Other duties as required and coordinated by the
Administrator of the Community Programs Department of the District
Attorney' s Office.
12 . Provide back up reception duties as needed.
/W6— 97 VOCE " " - ` Division of Criminal Justice
U n William Woodward,Director cd s (iis700 Kipling St.
/ / C�' .�j- r Suite 1000
Denver,CO 802 I 5-5865
<�- (7(1:1)299 4442
FAX(303)239 4191
COLORADO
DEPARTMENT
OF PUBLIC SAFETY
September 19, 1990
Ms. Nancy I. I laffner
District Attorney's Office, 19th Jud. Dist.
P.O. Box 1167
GREELEY, CO 80632
Dear Ms. Haffner:
Re: VOCA Grant # 96-VA-19- 63,
• DV and Special Populations Liaison Project
As communicated in the letter of August 28, federal funding for your 1996 VOCA project is
recommended at $5,287, which requires a match of $1,322. The sum of the federal
dollars and the local match comprises your total project budget in the amount of $6,609
which is allocated in the following manner:
Source or funds
Budget Category federal cash Match In-Kind Match Total
Personnel
$ 5,287 $ $ $ 5,287
Supplies and Operating _
1,322 S 1,322
$
Roy Flou rer Travel
GOVERNOR $
Equipment
Patrick C.Mahout $
EXECUTIVE DIRECTOR Professional Services
DI"ISt°n of $ 5,281 $ 1,322 $ 9 6,609
Criminal Justice TOTAL BUDGET
Colorado Slate
Patrol
Colmad°Bureau
of °"ae°gmiorr Since you received the amount you requested, I plan to prepare the Statement of Grant
DiViSiell ofAward (SOGA) with the budget, goals and objectives as submitted in your original
Elm soalelylety
application. (Please note change in match category.) If you wish to revise your budget or
objectives, please call me as soon as possible so changes can be made before the SOGA is 0, incac-i, •prepared.
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IBYYS .••,
.. is
Ms. Nancy I. Haffner
Page 2
September 19, 199G
Please revise objective 2 of goal 1 by providing an estimated number of child victims and
estimated number of their family members to be served.
Upon receipt of any revisions that are needed, DCJ will prepare you official Statement of
r Grant Award, which will include yule application any special conditions attached to your giant
and information regarding reporting proreclulr : associated with a federal grant award. lire
, grant year will be October 1 , 1996 September 30, 1997.
If you lease do hot e t 30 ) 239 5728 ace
Grosz have
(303) 239-5703. `We hesitate
look forward to work ng with ryou lin( the corning year or
arand� f
to the
development of your project.
Sincerely,
IlIoo
Wendell Graharft
Planning/Grants Officer
Office for Victims Programs
Enclosures
96vegabp.11r
ATT.
�qvO. O,� District Attorney's Office
2
- I m Nineteenth Judicial District
A.M. Dominguez, Jr. - District Attorney
...,..„,,y „,„„,,,,,,,,, v I pumas (luanunen - Assistant District Attorney
'YIN Qtl? \Q.
yJUD\�'
October 2. I9%
Ms. Wendell Graham
Planning/Grants Officer
Office for Victims Programs
700 Kipling Street, Suite 1000
Denver, CO 80215-5865
Dear Ms. Graham:
I am responding to your letter of September 19, 1996 requesting revision of Goal 1, Objective 2 of
our 1996097 VOCA Grant. (VOCA Grant //96-VA-19-63)
The revised Objective 2 is as Ibllows: (, s -4r 0
By September 30, 1997, we will continue and expand services to child victims of domestic violence
or sexual assault victims and their families. We plan to provide these services to 60 child victims.
These services will include liaison services, individual and family support and education on the
criminal justice process.
Thank you for allowing us the opportunity to clarify our Objective. In the event you need any
additional information, please feel lice to contact me at 970-356-4010 ext. 4730.
Sincerely,
Nancy 1. llafliler
Community Programs Administrator
19th Judicial District Attorney's Office
Post Ollice Box 1167 • 915 Tenth Street • Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023
.. i.,
G� ATT District Attorney's Office
9 s'- m Nineteenth Judicial District
a � -C
*'•l\ l`* A.M. Dominguez, Jr. - District Attorney
\ 7 * Thomas Quammen - Assistant District Attorney
JUD\C'
October 8, 1996
Ms. Wendell Graham
Planning/Grants Officer
Office for Victims Programs
700 Kipling Street, Suite 1000
Denver, CO 80215-5865
Dear Ms. Graham:
I had send a letter dated October 2, 1996 with a correction to our 1996-97 VOCA Grant: Goal 1:
Objective 2.
I have also found one minor change to the wording of Goal 2. Revised wording is as follows:
To provide direct services earlier in the prosecution process to assault on elderly and disabled
victims of crime in the 19th Judicial District criminal justice system (to include criminal
justice support services and education in the form of DA liaison, community referrals and
courtroom assistance.
Thank you for the opportunity to correct this goal.
Sincerely,
Nancy I. Haffner
Community Programs Administrator
19th Judicial District Attorney's Office
Post Office Box 1167• 915 Tenth Street• Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023
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