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Home My WebLink About991276.tiff RESOLUTION RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR CORE SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY YOUTH ALTERNATIVES, DBA PARTNERS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Notification of Financial Assistance Award for Core Services Funds between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Weld County Youth Alternatives, dba Partners, commencing June 1, 1999, and ending May 31, 2000, with further terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Award for Core Services Funds between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Weld County Youth Alternatives, dba Partners, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 2nd day of June, A.D., 1999, nunc pro tunc June 1 , 1999. BOARD OF COUNTY COMMISSIONERS LD COUNTY, COLORAD 4ATTEST: 1,1 <- _ Dale K:. Hall, Chair Weld County Clerk tot to EXCUSED DATE OF SIGNING (AYE) 'r rte Barbara J. Kirkmeyer, Pro-Tem BY: cs -r Deputy Clerk to the Bo EXCUSED ATE OF SIGNING (AYE) George E axter A V S TO FORM: J' ,eile unty Att e r41/ys Glenn Vaad 991276 Cc S • SS0026 I\CDEPARTMENT OF SOCIAL SERVICES PO BOX A ' C GREELEY, CO 80632 Administration and Public Assistance (970) 352-1551 WI O Child Support(970)352-6933 Protective and Youth Services(970) 352-1923 COLORADO• MEMORANDUM TO: Dale K. Hall, Chair Date: May 24, 1999 Board of County Commissioners FR: Judy A. Griego, Director, and Social Services RE: Core Services Notification of Financial Assist e Award vl between the Weld County Department of Social Services and Weld County Youth Alternatives, d.b.a. as Partners Enclosed for Board approval is a Core Services Notification of Financial Assistance Award(NOFAA)between the Weld County Department of Social Services and Weld County Youth Alternatives, d.b.a. as Partners. The purpose of the NOFAA is to conclude our Request for Proposal Process for vendors under the Core Services Funds. The Families, Youth, and Children(FYC) Commission has recommended approval of the NOFAA. 1. The term of the NOFAA is from June 1, 1999 through May 31, 2000. 2. The source of funds is Core Services, Family Issues Cash Fund. Social Services agrees to pay Partners a unit cost as outlined in this Memorandum. 3. Partners will provide a Life Skills Program entitled, "MAP", as follows: A. Description: The program is a short-term intervention program with youth and families, helping them to negotiate a crisis or transitional period, while helping them to develop life skills to avert crisis in the future. The program intends to serve eighteen families with children ages eight to eighteen for an average of ten hours per week within 16 to 24 weeks. B. Cost Per Unit of Service: $15.85 an hour. If you have any questions, please telephone me at extension 6510. 991276 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds T pe of Action Contract Award No X Initial Award 99-CORE-0004 Revision (RFP-FYC-99005) Contract Award Period Name and Address of Contractor Beginning 06/01/1999 and Weld County Youth Alternatives, dba as Partners Ending 05/31/2000 Lifeskills 1212 8 Street Greeley, CO 80631 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Award is based upon your Request for Proposal (RFP). The intent of this program (MAP) is to initiate The RFP specifies the scope of services and conditions relatively short-term intervention with youth and of award. Except where it is in conflict with this families, helping them to negotiate a crisis or NOFAA in which case the NOFAA governs, the RFP transitional period of time through provision of a upon which this award is based is an integral part of the "respite" or "release valve", while also helping action. them to develop lifeskills to avert crisis in the future. Maximum family units to be served is 18, Special conditions children ages 8-18, monthly average capacity 6, average hours per week in program ten, average I) Reimbursement for the Unit of Services will be based stay in program 16-24 weeks. on an hourly rate per child or per family. 2) The hourly rate will be paid for only direct face to face Cost Per Unit of Service contact with the child and/or family, as evidenced by client-signed verification form, and as specified in the Hourly Rate Per $ 15.85 unit of cost computation. Unit of Service Based on Approved Plan 3) Unit of service costs cannot exceed the hourly and yearly cost per child and/or family. Enclosures: 4) Payment will only be remitted on cases open with, and —ice" d RFP:Exhibit A referrals made by the Weld County Department of /Supple al Narrative to RFP: Exhibit B Social Services. ecommendation(s) 5) Requests for payment must be an original submitted to Conditions of Approval the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: B By ( Dale K. Hall, Chair Jud§-1 . riego, •irectot+/ Board of Weld Coun Commissioners Weld L to Department of Social Services Date: ©_ E.).21 Date: 9 2.674 4 —. n ; -; hi t INVITATION TO BID RFP-FYC 99005 DATE: February 26, 1999 BID NO: RFP-FYC-99005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-99005) for: Jami y Preservation Program--Life Skills 'ropram Family Issues Cash Fund or Family Preservation Program Funds Deadline: March 23, 1999, Tuesday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 1999,through May 31, 2000, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency, parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date _ (After receipt of order) BID MUST BE SIGNED IN INK Dawn Farrington TYPED OR PRINTED SIGNATURE Weld County Youth Alternatives 41.1O5„_76.7.7.2 ., VENDOR dba/Weld County Partners (Name) Handwritten Sig ature By A prized Officer or AAent of Vender ADDRESS 1717 Rth Street TITLE Executive Director Greeley , CO 80631 DATE 3/16/99 PHONE # 970-351-0700 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of35 RFP-FYC-99005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 1999/2000 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 1999-2000 BID #RFP-FYC-99005 NAME OF AGENCY: Weld County Youth Alternatives dba/ Weld County Partners ADDRESS: 1212 8th Street Greeley , CO 80631 PHONE: ( 970 351-0700 Office Manager CONTACT PERSON. Dawn Farrington/Dave Helmer TITLE: Executive Director DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Categoty must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency.parental competency.family conflict management and effectively accessing community resources. 12-Month approximate Project Dates: — 12-month contract with actual time lines of Start June 1, 1999 Start End Malt 31,2000 End TITLE OF PROJECT: Mentor-Advocate Project (MAP) AMOUNT REQUESTED:4tthcr77 $15 . 85qqDawn Farrington -/7// /Name and Signature of Person Prep Docum Date/ Dawn Farrington 3,02 Name and Signature Chief Admin fGcer App ant AgencyLyn Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 1999-2000 to Program Fund year 1999-2000. Indic N Chan m FY 1998-1999 Project Description _ Target/Eligibility Populations Types of services Provided — _ Measurable Outcomes _ _ Service Objectives _ _ Workload Standards _ _ Staff Qualifications _ Unit of Service Rate Computation o 0 _ Program Capacity per Month Certificate of Insurance Pane 29 of 35 RFP-FYC-99005 Attached A Date of Meeting(s) with Social Services Division Supervisor. 3-/ 6 - 9 Comments by SSD Supervisor: f.-c (.z'-e Ye 1 c c------‘ ( �,.-e-_,, , c •,..12c -- ) Q..0�2 _;4�C‘-)- .hue /; I ,-r. l « -,.. -h'y_c (-IL ! : U�- -)— , ii, _ ) p.—r1.,,,,-7. L��_ c1 - j, /1i.' L-w-_c-1 `vn '.\ )-r--(,�.--' / -F I V" '� t._ --�1, k_,-, ,,, /nc1,t Qk -FT / Cr -k -Y/�f �, )(-,--1,4-1 ft. ctw -� M _ _-f e (,)1 /\ _/"-E C."cLC-�-�=1P '-Tf_l 1 , 7.0 C. \�_2v n ) �f9'�S -�_,1-4- c .Y,_l 1 [. c„,,,, C.40c 'iQ 0ni1ctn5� K Name and Signature of SSD Supervisor Date Page 30 of 35 Program Category: Life Skills Program Bid Category - RFP-FYC 99005 Project Title: Mentor-Advocate Protect(MAP) Vendor: Weld County Youth Alternatives dba/Weld County Partners I. PROJECT DESCRIPTION The Mentor-Advocate Project(MAP) is a community-based alternative for children or youth at imminent risk of out-of-home placement, which will: a] Provide short-term, intensive intervention with youth and parents, based on a relational advocate model, which combines the effects of mentoring with the intent of crisis management, advocacy, tracking and negotiation; b] Provide a paid mentor-advocate to work one-on-one with a child or youth; c] Conduct intake within 72 hours of referral, and provide match within 5 days of referral, OR notify program area supervisor of inability to match if mentor-advocate is not available at the time a referral is received; d] Provide direct, face-to-face skill building work and social, recreational and educational outlets for youth, with respite time for parents/guardians, 8-9 hours/week; e] Provide direct problem-solving and communication development by mentor- advocate with youth and parent or guardian, 1 - 2 hours per week; f] Encourage change in youth focus and improvement in parent/child communication and problem/solving skills; g] Provide crisis Counseling and/or Family Mediation by staff as needed; h] Provide assistance as needed with implementation of case treatment plans; i] Provide services for a 6 month period, arid longer if needed. The mentor-advocate relationship differs from a regular mentoring relationship as provided by Partners in both intent and effect. The intent of MAP is to initiate relatively short-term intervention with youth and families, helping them negotiate a crisis or transitional period of time through provision of a "respite"or "release valve," while also helping them develop lifeskills to avert crisis in the future. (The "relational advocate"model has been used extensively in the juvenile justice arena to track pre-adjudicated youth to prevent detention placements, and to reduce recidivism for paroled youth.) This project utilizes the encouragement; concern and caring associated with mentoring, in conjunction with advocacy's focus on meeting immediate needs and providing regular, short-term skills practice. Partners will: 1] recruit and screen the mentor-advocates; 2] train the mentor-advocates in lifeskills development, and youth development curriculum such as "Character Counts," along with training in mentoring, advocacy, communication skills and problem solving facilitation. 3] provide staff assistance as necessary, in Counseling or Family Mediation. 4] provide regular group activities and Lifeskills Workshops for youth. 1 II. TARGET/ELIGIBILITY POPULATIONS The Mentor-Advocate Project(MAP) is designed to meet the needs of individual youth between the ages of 8 and 18 who are beyond the control of their parents or otherwise in a conflictual state with parents/guardians or are in need of transitional services pending and during family reunification. MAP will address the "criteria for out-of-home placement"primarily by: Criteria #1 - Responding in those cases when the child/youth is: 1] beyond the control of parents; 2] adjudicated delinquent; 3] child/youth returning home from out-of-home placement or moving to a less restrictive LOC. Criteria #2 - Responding primarily when: 1].it is necessary to assist the parent/relative/caretaker and/or child/youth in accessing and utilizing identified services to address the presenting conditions. Criteria #3 - Responding when: 1] placement out-of-home or in FPP is the best choice of available options/alternatives while continuing reasonable efforts to resolve the problems that led to imminent risk. MAP meets the definitions pertaining to the Family Preservation Program by: 1] directing its work toward families and family strengths, providing both respite/reprieve and skill building for youth and parents/guardians; 2] protecting children/youth and preventing placement through those same strategies, providing "away time" and active problem-solving "together" time; 3] being time limited, with an initial contract of 6 months of service, depending on the case circumstances and need; 4] using a "family friendly" model which encourages receptivity of services; 5] intervening at critical points, when out of home placement is imminent due to crisis, or when transitional support is needed by families pending reunification. 4 MAP client capacity includes the following: A. Total number of clients to be served: 36 B. Total individual clients and children's ages: 36 (based on 18 parents/18 youth) Children/Youth ages: 8 - 18 C. Total family units: 18 D. Sub-total of individuals who will receive bicultural/bilingual services: 50% E. Sub-total of individuals who will receive services in South Weld County: 4 F. Sub-total of individuals who will have access to 24 hour services: 36 (on-call) G. Monthly maximum program capacity: 6 families H. Monthly average capacity: 6 I. Average stay in the program (weeks): 24 J. Average hours week in the program: 10 2 III. TYPE OF SERVICES TO BE PROVIDED Youth and parents/guardians will be provided support during critical junctures,with the understanding that the relationship is key but only for the period of service provision, unless it is agreed to extend the youth's length of stay in the project. All youth in MAP are eligible for subsequent referral to Partners for the regular services of the agency's mentoring program. A. Teaching/modeling/demonstrating/coaching - interactive process with client 1: Mentor-advocate role. Combining the relational aspect of mentoring with advocacy, the mentor-advocate will be able to establish the trust of a friendship-based relationship with a child/youth, while at the same time purposefully working with that child/youth and the parent/guardian to teach new skills for communication and problem- solving. Mentor: As with Partners' other programming, MAP places the greatest emphasis on the child/youth. The mentoring concept recognizes that: 1) young people respond the most positively and effectively to significant caring adults who help them develop an internal locus of control; 2) youths' responses to external behavioral pressures without a caring relationship with an adult in place are most likely to be in favor of negative and risk-taking behaviors or against authority. First developing the relationship with the child or youth will make he or she more susceptible to the skill building process with the mentor-advocate. A similar response will hold true for the parent/guardian, though the relationship between the mentor-advocate and parent/guardian will be less intense. Advocate: The advocate role is much more focused on making change happen quickly and meeting immediate need. It is in this role that the mentor-advocate will be able to gain family confidence and participation in identifying problems. The goal will be to teach children/youth and their parents/guardians the skills necessary to repeatedly walk through the problem-solving and decision-making processes, and to gain awareness of the effects of various communication styles and learn new ones. The parent/guardian will be supported in learning to maintain the adult role, and the child/youth will be supported in getting his or her needs met. The mentor-advocate may also identify additional family needs and/or be of assistance in facilitating compliance with the case treatment plan. 2: Skill building. During 1-2 sessions per week, and more frequently if needed, the mentor-advocate will meet with the child/youth and parent/guardian together, in their home if distractions are minimal, at the Partners house if not, to identify problems and teach the skills to problem-solve step-by-step, to practice new communication techniques and to learn to engage in dispute without emotional eruption. 3: Counseling/family mediation. If crisis points emerge for which the mentor- advocate feels his or her skills are inadequate, professional staff with Partners will assist in resolution of issues. In such cases, either staff or the mentor-advocate will confer with the DDS caseworker regarding the next best course of action. Reports on outcomes of such sessions will be made to the caseworker. B. Training in household management 1: This service is not provided by MAP. 3 C. Teaching child rearing and discipline 1: Communication and problem-solving skill building. As stated in A.2., the mentor-advocate will meet with the child/youth and parent/guardian together to identify problems and household conflicts. The parenting skills addressed through this service will include those needed to implement problem-solving and communication techniques, to avoid escalation of anger and to produce working agreements between parent/guardian and child/youth (e.g., household rules, consequences for negative behavior). D. Teaching development of community linkages/advocacy and use of services 1: Advocacy. While the mentor-advocate's role is primarily to focus on assisting youth and families in building communication and problem-solving skills, families will be assisted in meeting needs by accessing community resources (e.g., food, clothing, furniture, health care), especially where lack of such resources is a contributing factor in family conflict. 2: Skill modeling. Specific development of parent/guardian skills to access and use community resources is not a primary focus of MAP. To the extent that advocacy involves assisting with gaining access to resources, these specific skills will be modeled and demonstrated for the parent/guardian. E. Demonstrating nurturing/esteem role-modeling 1: Mentoring. The practice of mentoring includes providing support and encouragement through challenges and difficulties, as well as communicating positive feedback as those being mentored utilize new skills. In the case of mentoring of youth, the process contributes to the development of their serf-confidence and sense of self-worth. As the parent/guardian watches the mentor-advocate relationship develop with the child or youth, this process and its effects will be role-modeled for them. 2: Communication skill modeling. As the mentor-advocate meets with the parent/guardian and child/youth in weekly sessions, the mentor-advocate's interaction with both also will include role-modeling for the parent/guardian the communication of caring, pride, concern, love, etc. Parents/guardians will be taught the process of communicating positive feedback to youth as a technique for demonstrating caring and concern, as well as for developing increased self-esteem in the youth. F. Number to be served by above service types 1: Interactive process. At the maximum capacity of the project, 18 parents/guardians and 18 youth will be served through the interactive process described in A. above. 2: Advocacy for access to resources. All family members will learn the process as resources are located to meet family needs. The maximum capacity is as above. 3: Parenting skills. The communication, problem-solving and esteem building skills that will be worked on with both parents/guardians and youth will contribute to parenting skills for the maximum capacity of 18 parents/guardians. G. Measures/Duplication. See Section IV for quantiative measures for service outcomes. No other community entitiy or program within Partners is providing the mentor- advocate service model for FPP eligible families. 4 IV. MEASURABLE OUTCOMES It is not the intent of this project to develop long-term adult-youth relationships or the extended youth support and skill building found in long-term mentoring programming, nor are the same effects anticipated, either in overall positive behavior change for youth or in the long-lasting effects of skill building and caring relationships over time. Rather, youth and parents/guardians will be provided support during critical junctures, with the understanding that the relationship is key but only for the period of service provision. All youth in MAP would be eligible for subsequent referral to Partners for the regular services of the mentoring program. MAP evaluation will be conducted in two phases, process evaluation and outcome evaluation. Process evaluation will mark the progress of the project in terms of numbers associated with project-specific processes. For MAP this will include tracking of the: 1) # of available screened and trained mentor-advocates 1) # of referrals and # of accepted clients; 2) total # of hours of service provided per client per week; 3) types of services provided per week per client by hours of service; 4) average weekly and monthly project caseload; 5) stipends paid to mentor-advocates. The two outcomes on which MAP focuses are: 1] Prevention of imminent placement of children/youth, in those cases where the family can be effected by mentoring for youth, and building of communication and problem-solving skills; 2] reunification of children who are in out-of-home placement to residence with their parehts/guardians, in those cases as described in #1.. The outcome objectives to be measured to assess the effectiveness of the program in achieving these outcomes are: Outcome Objective #1: Youth will demonstrate an increase in skills and perceptions associated with problem-solving, decision-making and effective communication. Outcome Objective #2: Parents/guardians will demonstrate an increase in skills and perceptions associated with problem-solving, decision-making, effective Communication and nurturing/esteem-building for their youth. Outcome Objective #3: Families will be successful in remaining unified at the time of termination of services, either because the child/youth is no longer at imminent risk of placement or because the child/youth is reunified and is not at imminent risk of placement. Outcome evaluation marks progress in terms of behavioral and attitudinal change in a program's participants. For MAP this will require two dimensions of evaluation of the project's effectiveness: Finding #1: The % of youth participants who demonstrate increased knowledge and perceptions of positive problem-solving, decision making and communication processes. Finding #2: The % of parents/guardians who demonstrate increased knowledge and perceptions of positive problem-solving, decision making, communication processes, and nurturing/esteem-building for their youth. Measurement for the first two findings, supporting Objective #1, will use the pre-and- 5 • post test method, utilizing the attached evaluation instruments. These instruments are not tested scientifically for validity or reliability, but are sufficient for the purposes of this project to indicate improvement in skills and changes in client perspectives on how the family unit is functioning and coping with the presenting problems. Finding #3: The % of all families in which the child/youth is successfully remaining in the home, either after being at imminent risk of placement, or after having been reunified with his/her family, as measured by mentor-advocates and confirmed by DSS caseworkers. The measurement for the second finding, supporting Objective #2, will be achieved by simple documentation in case notes by the MAP counselor and the DSS caseworker. Specific measureable outcomes: A. Improvement of household management competency - Not provided by this project. B. Improvement of parental competency - Addressed in Outcome Objective #2 and Finding #2, to be measured by pre-and-post evaluation instruments as described above and attached. C. Parents working independently with other community sources - While the mentor-advocate's role is primarily to focus on assisting youth and families in building communication and problem-solving skills, families will be assisted in meeting needs by accessing community resources (e.g., food, clothing, furniture, health care), especially where lack of such resources is a contributing factor in family conflict. Though specific development of parent/guardian skills to access and use community resources is not a primary focus of MAP, evaluation of work in this regard with be measured through review of mentor-advocate log notes and the program's case files. D. Families remaining in tact six months after termination of services - Evaluation of successes in this regard will require review of DSS case files. E. Families/participants with improved competencies - Addressed in Outcome Objective #2 and Finding #2, to be measured by pre-and-post evaluation instruments as described above and attached. Improved competencies will also be evaluated by the ability of the family to remain in tact, as in D above. V. SERVICE OBJECTIVES A. Improve Household Management Competencies 1: Not addressed by this project. B. Improve Parental Competency 1: Mentor-advocates. Partners will maintain a pool of screened and trained mentor-advocates to serve an average caseload of 6 families. These individuals will be recruited, screened, trained and placed as stipended volunteers with the program, and will be allowed to work with a maximum of two families simultaneously. The screening process will include the application, Central Registry check, Motor Vehicle records, CCIC-NCIC screen, 4 references, and an intensive interview. The assignment of a client to an mentor- advocate will be on the basis of availability, with secondary emphasis on compatibility, strengths and needs. Elements from materials developed for parent education and for youth development training will be included in the mentor-advocate training, including Partners' 6 standard mentor training, Partners in Parenting - (CSU Cooperative Extension curriculum), Cara y Corazon - (Corporate Fund for Children, Austin, TX), Character Counts - (Josephson Institute of Ethics, So.Dak. State Univ.), PARTNERS' Communication Workshop, Partners' Problem Solving Workshop, and facilitation skills (UNC Office of Dispute Resolution) 2: Direct service. Partners will provide an average of 10 hours of direct service per week to each client family, to include 8-9 hours of one-to-one contact between the mentor/advocate and child/youth, and 1-2 hours of skill building contact between the mentor/advocate and both the child/youth and the parent/guardian together. During the one-on-one time the two will discuss concerns of the youth, role play problem solving and communication strategies, and participate in recreational activities, on their own or as provided by Partners. For 1 to 2 hours per week, the mentor-advocate will meet at pre-scheduled times with the child/youth and his or her parent/guardian. During these sessions, the mentor-advocate will facilitate discussion of the status of the child/youth - parent/guardian relationship, including such things as conflictual incidents in the preceding week, encouraging, for example, description of the chain of events and participants' behavior, identification of different possible actions and outcomes, and role playing of the scenario with different behavior, communication styles, etc. MAP participants will have available to them all of the regular recreational, education, community service and mentor support services which are provided for Partnerships in the core programs. These supports include the assigning of a Partners Counselor to the MAP case, access to community recreational discounts, Partners group activities and regularly scheduled Lifeskills Workshops. Staff support will include weekly contact by the Counselor with the mentor-advocate, and an expected average of 2 hours per month assisting the mentor-advocate with direct client services (e.g., counseling, family mediation). 3: Respite effect. The time that the mentor-advocate spends with the youth in 8-9 hours/week of one-to-one activity not only will provide the youth with new experiences, a change in focus, positive and successful behaviors and the "significant adult" relationship, but also will provide time apart for the child/youth and parent/guardian. This will function best for the parent/guardian by providing a respite from constant focus on the youth. It will simultaneously serve as a needed reprieve for the child/youth. In both cases, the opportunity is provided for family members to "step back" and re-evaluate any problematic situations which must be negotiated. C. Improve ability to access resources 1: Advocacy. As described in ill. D, while the mentor-advocate's role is primarily to focus on assisting youth and families in building communication and problem-solving skills, families will be assisted in meeting needs by accessing community resources (e.g., food, clothing, furniture, health care), especially where lack of such resources is a contributing factor in family conflict. Specific development of parent/guardian skills to access and use community resources is not a primary focus of MAP. To the extend that advocacy involves assisting with gaining access to resources, these specific skills will be modeled and demonstrated for the parent/guardian. 7 • VI. WORKLOAD STANDARDS Workload standards for MAP include the following: A. The number of hours of service per week will be: an average of 10. B. The number of individuals providing the services will be: 1 mentor-advocate 1 staff Counselor C. The maximum caseload per worker will be: 2 for mentor-advocate 6 for staff Counselor D. The modalities of treatment will be: Mentorinq Advocacy Skill building Counseling Family Mediation E. The total hours per week will be: Average of 10 per family Avg. of 60 for full caseload F. Total number of individuals providing services: 4 - 7 mentors at a time, 1 staff G. The maximum caseload per supervisor: H. Insurance: Commercial general liability - All American Agency Facilities c/o Van Gilder Insurance Corp. 700 Broadway, Ste 1000 Denver, CO 80203 (certificate attached) Mentor-advocates are asked to commit to a minimum of 10 hours/week with each youth they are matched with (can carry two cases at a time). Many times, additional hours are provided, just as with Partner's regular mentoring program, as the relationships develop. VII. STAFF QUALIFICATIONS The project will administered by the Executive Director of the applicant agency, which previously provided services for the PAC for nearly 14 years. The project will be supervised by Nomie Ketterling, MA, Lead Counselor, with 16 years experience in mentor screening, training and support. She is a trained Agency Counselor and Mediator. 8 Clerical and admin. support will be provided by Dave Helmer, Office Manager, with 10 years financial and office management experience with the agency. It is the goal of the agency to maintain a pool of 4 - 8 mentor-advocates, who will be supervised by the Lead Counselor. These individuals will have a minimum of a BA in a human service-related field and will have completed the screening and training processes described earlier. VIII. UNIT OF SERVICE RATE COMPUTATION See next page, "Computation of Service Rate", Attached A. IX. PROGRAM CAPACITY BY MONTH The MAP can support a monthly case load of 6 cases, dependent on the availabilty of mentors to work in the project. It is difficult to maintain a waiting pool of mentors without the ability to guarantee them work, and as it is difficult to predict when MAP referrals will be received, there are not always mentors available. The case load has fluctuated between 2 and 6 on a monthly basis over the past year. r ti 9 RFP-FYC-99005 Attached A VIII. COMPUTATION OF DIRECT SERVICE RATE This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) Total Hours of Direct Service per Client 260 Hours [Al 18 Total Clients to be Served Clients [B] 4680 Total Hours of Direct Service for Year Hours [C] (Line [A] Multiplied by Line [B] Cost per Hour of Direct Services $ 9. 50 Per Hour [D] Total Direct Service Costs r $ 44 , 460 . 00 _ [E] (Line (C] Multiplied by Line [D] ) Administration Costs Allocable to Program $ 18 , 722 . 00 _ [F] Overhead Costs Allocable to Program $ 10 , 996 . 00 _ [G] • Total Cost, Direct and Allocated, of Program$ 74 , 178 [H] Line [E] Plus Line [F] Plus Line [G] ) Anticipated Profits Contributed by this Program $ - 0 - _ (I] Total Costs and Profits to be Covered by this Program(Line [H) Plus Line [I] ) $ 74 . 178 __ [J] Total Hours of Direct Service for Year 4680 __[K] (Must Equal Line [C] ) -- Rate per Hour of Direct, Face-to-Face Service to be Charged to Weld County Department of Social services $ 15 . 85 •_ [L] Day Treatment Programs Only: Direct Service House Per Client Per Month . [M] Monthly Direct Service Rate $ _. (N] Page 34 of 35 WELCOU ACORD, CERTIFICATE OF INSURANCE DATE IAMAIODNY) _ 02/10/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION All American Agency Facilities ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE C/O Van Gilder Insurance Corp . OLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P ' ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 700 Broadway, Suite 1000 COMPANIES AFFORDING COVERAGE Denver, CO 80203 COMPANY ACarolina Casualty INSURED COMPANY Weld County Youth Alternatives B Inc . Db.l Weld County Partners COMPANY 1212 8th Street G Greeley, CO 80631 - i COMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO i TYPE OF INSURANCE POLICY NUMBER ! POLICY EFFECTIVE POLICY EXPIRATION, LIMITS LTR, DATE(MWODNY) DATE(MMWOONY) A I GENERAL LABIUTY NP0761393 01/26/9901/26/00 .GENERAL AGGREGATE :51, 000, 000 X'COMMERCIAL GENERAL LIABILITY i I PRODUCTS'COMP'OP AGG f51, 000, 000 CLAIMS MADE X OCCUR I PERSONAL B ADV INJURY 51, 000, 000 i I OWNERS 8 CONTRACTORS PROT I EACH OCCURRENCE ;51, 0001000 FIRE DAMAGE(Any one Ne) ,5 50, 000 nI MEDEXP(Any am Person) Is 5, 000 A ;AUTOMOBILE LIABILITY NP0761393 I X�ANV AUTO 101 26/ 99 01/Z6/00 I COMBINED SINGLE LIMIT 51, 000, 000 I I ALL OWNED AUTOS ` BODILY INJURY 'I SCHEDULED AUTOS "../.... (Per Person) II X HIRED AUTOS H BODILY INJURY I I X A1 NON-OWNED (PeraaDGenD I PROPERTY DAMAGE IS GARAGE UABIUTY I AUTO ONLY-EA ACCIDENT ,5 I I ANY AUTO THAN I OTHER TN AUTO ONLY: : EACH ACCIDENT 1,5 AGGREGATE i5 II��EXXCCESS UABIUTY EACH OCCURRENCE ;5 I UMBRELLA FORM AGGREGATE _ I3 OTHER THAN UMBRELLA FORM i5 WORKERS COMPENSATION AND I I I STATUTORY!P.PTS I EMPLOYERS'UABIUTY EACH ACCIDENT I5 THE PROPRIETOR! R INCL I DISEASE-POLICY LIMI4 I5 PARTNERS/EXECUTNE ("-' OFFICERS ARE: I EXCL, DISEASE-EACH EMPLOYEE'5 OTHER A PROFESSIONAL LIAB NP0761393 01/26/99 01/26/00 1, 000, 000 EACH CLAIM 1, 000, 000 AGGREGATE DESCRIPTION OF OPERATIONSILOCATIONSNEWCLESISPECIAL ITEMS Weld County, Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents are included as Additional Insureds (See Attached Schedule. ) CERTIFICATE HOLDER CANCELLATION _ SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE Weld County EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL.ENDEAVOR TO MAIL 915 - 10th Street 10 DAYS WRITTEN NOME TO THE CERT1RCATE HOLDER NAMED TO THE LEFT, Greeley, CO 80631 BUT FAILURE TO MAIL SUCH NOME SHALL IMPOSE NOOBUGATION OR UABIUTY OF ANY KIND UPON THE PANT, AGENTS OR REPRESENTATIVES. AUTHOR 9 REP'' -E TI r / © ACORD25-$(3/93)1 0 2 4536303/M36291 i CD: n - - CORPORATION 1993 DESCRIPTIONS (Continued from page 1.) on general liability policy as respects work performed by insured on their behalf JJ C1SGEM25.2(3/93)2 of 2 ##S36303/M36291 Weld County PARTNERS NAME/#: _ FPP Mentor Advocate Project 8/97 (Check one) Pre-test: Post-test: PERCEPTIONS/SKILLS Youth Pre-and-Post Survey i Apr f t'f' ' .w... #�y�ps� �•� ^is`£ t�.k �3 �rEsn3• £ .... ...�. K..• , �3't�,i ,�{`5��E••�syvt sis s s£s�� s: ,.„<szr s..0 w re SGYi r t;i Ap 1Tl$r E;aG J, 4s3� .�i�.{as Ni.. >•. < wtt'boS ..u• tM •.i. k:,. ,::• m�....•. :YikcF . ' tti{�i,{.gic�it��^ixss.,.£:£✓�•.� 1. Family members pay attention to each other's feelings. 1 2 3 4 2. Our family members touch and hug each other. 1 2 3 4 3. In our home, we feel loved. 1 2 3 4 4. Our family members put each other down. 4 3 2 1 5. Our family can talk about our problems together. 1 2 3 4 6. Our family is good at solving problems together. 1 2 3 4 7. It's okay to fight and yell in our family. -r. 4 3 2 1 8. Our family likes to do things together. 1 2 3 4 9. Our family argues a lot and never solves problems. 4 3 2 1 xx', ₹,. ag .' �'f �Eza `.' .TO "n Y ity<, .xu££ssz . fair'✓$3 e r;F33 ." b - i t:�.n" z. f ®. :Y ' al=R xt u s »n..�• ,. gyp. i{t �WT : 1. I can discuss my feelings with my parents without Mother: 1 2' 3 4 0 feeling afraid or embarrassed. Father: 1 2 3 4 0 2. I am very satisfied with how my parents and I talk Mother 1 2 3 4 0 together. Father: 1 2 3 4 0 3. If I were in trouble I could tell my parents. Mother: 1 2 3 4 0 Father 1 2 3 4 0 4. My parents and I try to understand each other when we Mother: 1 2 3 4 0 are discussing a problem. Father: 1 2 3 4 0 5. It is easy to discuss problems with my parents. Mother 1 2 3 4 0 Father 1 2 3 4 0 6. I know how to work out problems with my parents. Mother: 1 2 3 4 0 Father 1 2 3 4 0 rev 41St fff i' a , , •„ 4itGiie9lireelt+S 'z'! iJa'5. •�' iiitt iYAMiz�. fi S...::. 5 S. M..i5F{'i{.b'Y.:F5 n'.{ .f .{•. tf.. s....,.?'S{>QNf5°IY•T3..�9)Si, SbY'.......a byr. n v t0y.. 1. If a friend asks me to do something wrong, it is the 4 3 2 1 friend's fault if I get in trouble. 2. I try to understand other people's feelings. 1 2 3 4 3. When I call someone a bad name, I usually say I'm 1 2 3 4 sorry. 4. When I have a problem I can't solve, I ask someone for 1 2 3 4 help. 5. Planning ahead makes things go better. 1 2 3 4 6. When I get in an argument, I can usually talk it out 1 2 3 4 before getting in a fight. 7. I try to stay calm in arguments with family members. 1 2 3 4 8. Some rules are necessary. 1 2 3 4 9. I often do what adults ask me to do. 1 2 3 4 2 Weld County PARTNERS NAME/#: _ FPP Mentor Advocate Project 8/97 (Check one) Pre-test: Post-test: PERCEPTIONS/SKILLS Parent Pre-and-Post Survey L' .{f��{� p`S$5E�Jyt fSat N'"tfj'Sb YF i.(v bra c ' l • • ... ✓.. . ii:.. ryflXt�4ty f ...a�`ijkA5u c �i2 ) •>b.. ti. FS•< '�' fi '^. f • > 5 .i.- - g 1. I encourage my child to share his or her feelings with me. 1 2 3 4 2. I know how to talk with my child so I don't get frustrated 1 2 3 4 with his or hor attitude. 3. I know how to solve disagreements with my child. 1 2 3 4 4. I stop what I'm doing and listen when my child talks to 1 2 3 4 me. 5. I know how to use "I statements" when I am solving a 1 2 3 4 problem with my child. 6. I often tell my child that I am proud of him or her for good 1 2 3 4 behavior. 7. I often say hurtful things to my child when I am angry. 4 3 2 1 8. When I am angry with my child, I calm myself down or 1 2 3 4 take time out before talking with him or her about the problem. 9. I tell my child I love him or her every day. 1 2 3 4 10. I know how to work with my child to decide on good 1 2 3 4 consequences for good choices, and bad consequences for bad choices. 3i care et' a. is1;• ,, e e m o i4.' << •at L 's `r' ar ( :' re': " p W yy. -y- f is 1 .% , »`E H f.S::) M I r f iz ' >6=.;M yi £ f ` F T.,4 1 O t YttpAp�l�n V; �V k � f• 5 ";: ".', k2Si k ,k" 1 f : wESW IIf'>f2I JY h-. hEsn s:�stsxE#rse n3xs>>..., s�s.xss£x ' r' ° 3h;,� n' �' �f s3 L s� � "r �. < ;;APE.�+,.?r?₹?cm'','m�,'i£ #sf';[2''��1" Think of solutions. 1 2 3 4 5 Choose a plan. 1 2 3 4 5 Calm down. 1 2 3 4 5 Name the problem. 1 2 3 4 5 Think of consequences for each possible solution. 1 2 3 4 5 05/25/99 14:24 FAX 9703510562 WELD PARTNERS a 02 isairJi., May 25, 1998 Department of Social Services Attn. Judy Grie#o PO Box A Greeley, CO 80(>32 Dear Judy: I am writing this letter to thank the Families, Youth and Children(FYC)Commission for the approval of Partners for the inclusion on your vendor list. I am also writing to accept and reply to the recommendations listed under RFP 99005, Lifeskills. RecommendatOon: The program needs to be goal oriented and focus its program on peer partnerships, ac4omplishing the task that is outlined in the RFP. Partners has contracted to provide the following services: * Teaching/modeling/demonstrating/coaching-interactive process with client " Teac '' child rearing and discipline " Teac ' development of community linkages/advocacy and use of services * Demo strafing nurturing/esteem role-modeling We will be addr ing the recommendations through focusing on the most important need of the youth as det ed by the case worker. The Senior Partner will develop specific strategies for addressing the s ecific area so as to help the youth and family be better able to continue their progress once t e Partnership has been completed. We also will encourage the youth and family to continue wit Partners through our regular core services of the mentoring program. Please feel free o contact me if you have any questions concerning the above response. Sincerely, , r Michael Muskin • Executive Dir or 1 12128th Street • Greeley,Colorado 80631 (303)351-0700 2 C • DEPARTMENT OF SOCIAL SERVICES PO BOX A IDGREELEY,CO 80632 Administration and Public Assistance(970)352-1551 Child Support(970) 352-6933 O Protective and Youth Services(970) 352-1923 COLORADO• May 14, 1999 Ms. Dawn Farrington, Director North Colorado Youth Alternatives dba Partners 1212 8'1' Street Greeley, CO 80631 Re: RFP 99005, Lifeskills Dear Ms. Farrington: The purpose of this letter is to outline the results of the RFP Bid process for PY1999-2000 and to request written information or confirmation from you by May 20, 1999. A. Results of the RFP Bid Process for PY1999-2000 On April 7, 1999, the Families, Youth and Children (FYC) Commission approved the RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the following recommendations and/or conditions regarding your RFP bid(s). RFP 99005, Lifeskills: Recommendation: The program needs to be goal oriented and focus its program on peer partnerships, accomplishing the task that is outlined in the RFP. B. Required Response by RFP Bidders Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to David Aldridge,Weld County Department of Social Services, P.O. Box A, Greeley, CO, 80632, by May 20, 1999, close of business as follows: You are requested to review the recommendations and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate recommendation(s) in your bid. Page 2 North Colorado Youth Alternatives, dba Partners, May 14, 1999 RFP 99005, Lifeskills I. FYC Commission Recommendations: You are requested to accept the recommendations as written by the FYC Commission or to provide in narrative, how you will incorporate the FYC Commission recommendation in your bid, as outlined. If you do not accept the recommendation, please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. If you wish to arrange a meeting to discuss the above recommendation, please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to May 20, 1999. Sincerely, tiu��{. C Chi _ Ju A. Cni go, Dir or C W�1 Coma Depart ent of Social Services JG:of cc: Mike Hoover, Chair, FYC Commission David Aldridge, Social Services Manager II Hello