HomeMy WebLinkAbout981587.tiff fis-t;?:,6
IMEMORANDUM
iiiCTO: Constance L. Harbert, Chair, Board of
County Commissioners
COLORADO FROM: Judy Griego, Director, Department of Social
Services . I a
SUBJECT: Housing ese tion nt - Letter of Intent To
Meet Conditions
DATE: July 13, 1998
On July 7, 1998, Weld County Housing Authority received final approval of our Housing
Preservation Grant Program(HPG) application from the Office of Rural Development, for the
rehabilitation of five (5) owner occupied single family units in the rural areas of Weld County.
The full amount of$46,900 requested in our application was approved. The Office of Rural
Development is requesting that the Board sign a Letter Of Intent to Meet Conditions. This
document will obligate the funds and enable the project to begin.
We are requesting that the Letter Of Intent to Meet Conditions form be signed based on previous
approval by the Board.
If you have any questions, please telephone me at 352-1551 ext. 6510
,-)QiU 981587
°A�^\5� 114 OO/8
FORM APPROVED
OMB NO.0575-0015
UNITED STATES DEPARTMENT OF AGRICULTURE
FARMERS HOME ADMINISTRATION
Form FmHA 1942-46
(Rev.9-89)
LETTER OF INTENT TO MEET CONDITIONS
Date July 7, 1998
TO: Farmers Home Administration
United States Department of Agriculture
Rural Development -- Multi-Family Housing
655 Parfet Street, Room E-100
Lakewood, CO 80215
(County Office Address)
We have reviewed and understand the conditions set forth in your letter dated July 7, 1998
•
It is our intent to meet all of them not later than July 7 , 1999
Weld County Housing Authority
(Name o f Association)
BY( n5-ere t 1 JL 5 Lt
Constance L. Harbert, Chair
(Title)
Wherever the woods"Farmers Home Administration'."MIA'.
'Rural Development Administration","RDA".'Rural Economic
and Community Development Service",or"RECDS"
appear there is batty>sbvkuted the words'Rural Housing Service.
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing in-
structions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of in-
formation. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to Department of Agriculture Clearance Officer, OIRM, Room 404-W, Washington, D.C. 20250:and to the Office of
Management and Budget, Paperwork Reduction Project(OMB No. 0575-0015), Washington,D.C.20503.
FmHA 1942-46
942-4k(Rev. -Q)
USDA United States Rural Development 655 Parfet Street,Room E-100
Department of Dedicated to Strengthening and Lakewood,Colorado 80215
Agriculture Serving Rural America
(303)236-2801 Extension 121
(3�1.& AM
Ruth A.Rodriguez.State Director )� 36
S.A.Mitchell,Ext. 122
M.Dolores Sanchez-Macs,Ext. 123
Mary Summerfield,Ext. 124
P.Clark,Ext. I21
July 7, 1998
Mr. James Sheehan
Weld County Housing Authority
P. O. Box A
Greeley, CO 80632
Dear Mr. Sheehan:
Your Application for a Housing Preservation Grant has been approved for an amount not in
excess of $46,900, and a time period not to exceed 24 months. This approval is subject to the
availability of funds, the requirements of applicable Rural Development regulations, and the
terms and conditions listed herein. You will be expected to indicate your agreement with these
conditions, and intentions to comply with same, no later than 30 calendar days from the date
hereon, or within any time extension agreed to by Rural Development in writing.
The purpose of this Grant is to provide funding for the operation of a program to finance the
repair/rehabilitation of single-family, owner-occupied homes.
Program funds are to cover part or all of the cost of providing assistance to rural housing
homeowners for loans, grants, interest reduction payments or other assistance that will reduce
the cost of repair and/or rehabilitation. Such assistance is to be used to remove or correct
health or safety hazards. After substantial completion, as defined by Rural Development
Instruction, the home must meet the development standards detailed in your "Statement of
Activities", or improve the general living condition of the homeowner/resident(s) including
improved accessibility by handicapped person(s).
The Grant will be administered by the Greeley MFH Servicing Office, 4302 W. 9th Street
Road, Greeley, CO 80634. All questions, problems, reports, fund requests, quarterly
meetings, etc. will be submitted to, or coordinated with, that office. Please feel free to contact
them at (970) 356-8097.
Conditions established for this Grant are:
1. The Grant Agreement, Exhibit A to FmHA Instruction 1944-N, will be completed and
executed in strict compliance with the applicable provisions of FmHA Instruction 1944-
N. •
2. The term of this Grant will be the period detailed in your "Statement of Activities", and
accepted by Rural Development. That period of time is 12 months and will begin with
the month the Grant Agreement is executed and costs can be incurred.
Rural Economic & Community Development is an Equal Opportunity Lender.
Complaints of discrimination should be sent to:
Secretary of Agriculture, Washington, D.C. 20250
3. Funds from this Grant may not be diverted to, utilized by, or in any other way used for
programs or purposes other than the housing preservation activities 2
detailed in you approved Application.
4. Homeowners assisted with funding from this Grant must meet the following criteria:
a. Have an income not in excess of the Low-Income limits outlined in FmHA
Instruction 1944-A, Exhibit C.
B. Be the owner of their home for a period not less than one year (12 full months)
prior to the time of assistance. This period begins the month of approval of
assistance.
C. Be the intended occupant of the dwelling, assisted with Funds from this Grant,
subsequent to the time of assistance.
5 The dwelling must be located in a rural area, as defined by Rural Development and be
in need of housing preservation assistance.
6. Use of Grant funds, for direct and indirect administrative costs, will not exceed the
percentage established in your Application. That percentage is 15%. Including any
revision approved by Rural Development, at no time will administrative costs be '
permitted to exceed 20% of the Grant funds provided.
7. The Grantee may not charge fees or accept any compensation or gratuities from
Housing Preservation Grant recipients for the Grantee's technical or administrative
services, provided in direct relationship to, or as a result of, the recipients participation
in the Grant program.
8. The Grantee will comply with all Equal Opportunity requirements, policies and
regulations contained in Subpart E of FmHA Instruction 1901.
9. There will be no change made to the project budget without prior approval of the Rural
Development.
10. Requests for reimbursement or advances must be at least 30 calendar days apart.
11. Quarterly financial reports will be prepared and submitted to the District Director. These
reports will be received no later than the dates specified in the executed Grant
Agreement.
12. The Grantee, at the time of Grant completion, or termination, will supply Grant Closeout
Financial reports in strict compliance with the terms and conditions detailed in the
executed Grant Agreement.
13. The Grantee will comply with property management standards, for Expendable and
Non-Expendable personal property, as outlined in the executed Grant Agreement.
14. The Grantee agrees to retain financial records, supporting documents, statistical
records, and all other records pertinent to the Grant, in accordance with the terms and
conditions outlined in the executed Grant Agreement.
15. All Grantee employees responsible for Grant funds will be covered by a fidelity bond
using FmHA Form 440-24, "Position Fidelity Schedule Bond" with the United States
named as Co-Obligee. Other bond forms my be used with prior review and approval of
the Rural Development.
16. The Grantee understands the State Director may take action to terminate 3
the Grant, or suspend advances, under one or more of the following
conditions:
a. Required reports are not submitted in compliance with the Grant Agreement;
b. Submitted reports indicate unsatisfactory progress toward goal accomplishment;
c. Failure to meet established goals;
d. Failure to take corrective action recommended by Rural Development;
e. Failure to use Grant Funds for authorized purposes;
f. Violation of any non discrimination or equal opportunity requirements;
g. Violation of any provision of law or regulation.
17. Enclosed is form FmHA 1942-46, Letter of Intent To Meet Conditions. Please sign this
form and return it to the address as indicated on the form.
Should you have any questions in this matter, you may contact LaVerne Freed at the Rocky
Ford Area Office as listed above.
Thank you for your continued interest in the Housing Preservation Grant Program.
Sincerely,
MARY SUMMERFIELD
Multi-Family Loan Specialist
cc: Barbara Rehborg, MFH , Loan Specialist, Greeley
Enclosure: Copy of Form 1940-1 "Obligation of Funds"
Form 1942-26 "Intent to Meet Conditions"
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