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Home My WebLink About991452.tiff RESOLUTION RE: APPROVE APPLICATION FOR FINANCIAL ASSISTANCE FOR ELDERLY AND DISABLED TRANSPORTATION PROGRAM OF RURAL WELD COUNTY AND AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute arid the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Financial Assistance for the Elderly and Disabled Transportation Program of rural Weld County from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Transportation, with terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Financial Assistance for the Elderly and Disabled Transportation Program of rural Weld County from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Transportation be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 14th day of June, A.D., 1999. BOARD OF COUNTY COMMISSIONERS LD COUNTY, •LORADO ATTEST: 4y4/1 ►�iic.:21`� � Dal K. Hall, C air Weld County Clerk tot �. : t'.' � . � �� % :arbara J. Kirkmey -Tem/ Deputy Clerk to the Boa - Georg axter •PROV i. r TO FORM: Vial Zit> J. eile Co ty Attorney /ifieCal d L Glenn Vaad 991452 CC: YR HR0070 MEMORANDUM Dale K. Hall, Chair ' TO: Board of County Commissioners DATE: June 11, 1999 ' FROM: Walter J. Speckman, Executive Director, Human Services qJv COLORADO• SUBJECT. Department of Transportation Contract • Enclosed for Board approval is an Agreement between Weld County Human Services and the Colorado Department of Transportation (CDOT). Weld County is applying under a two year funding process for funds to support the elderly and disabled transportation program for rural Weld County. In 2000 we are requesting $91,000 and in 2001 we are requesting $99,000 to cover administrative, operational, and capital expenses. If funded, the contract would cover both 2000 and 2001. If you have any questions, please don't hesitate to call me at 353-3800 extension 3317. 991452 CDOT FTA 2000/2001 GRANT APPLICATION AIPPLICATION FOR FINANCIAL ASSISTANCE ALL APPLICANTS 1. Legal Name of Applicant: 5. Applicant Contact Person: Patsy Drewer Weld County Division of Human Services 6. Telephone Number: 970-353-3800 2. T I N(FEIN) : 84-6000813 7. Fax Number: 970- 356-3975 3. Applicant Address: E-mail address: 1551 North 17th Avenue pdrewer@co.weld.co.us P.O. Box 1805 Greeley, CO 80632 8. Areas to be served: 4. Name of Sub-Recipient(if any): Weld County 9. ANNUAL OPERATING DATA 1996 1997 1998 1999 2000 2001 Reported Reported Reported Estimated Proposed Proposed One Way PassengerTnps: 161,480 92,646 106,224 122,157 140,480 161,552 Vehicle Hours: 38,351 Vehicle Miles: 681,750 638,996 652,544 665,595 678,907 692,485 10.Estimated%of passengers within 1.1. Estimated% of passengers within the following groups(must total 100%) the following groups (must total 100%) Asian/Pacific Islander: 0% Black: 0% Non-Disabled>60 12% White: 40% Hispanic: 60% Disabled>60 10% Amerindian, Esk,&Aleut/Alas 0% Other: Oat Disabled<60 6% General Public 72% TOTAL 100% TOTAL 100% 12. FEDERAL FUNDS REQUES LED YEAR 2000 YEAR 2001 • Section 5310 Section 5311 Section 5310 Section 5311 Administrativ N/A $ 9,000 N/A $ 10,000 Operating N/A $ 55,000 N/A $60,000 Capital $ $ 27,000 $ - $29,000 TOTAL $ - $ 91,000 $ - $99,000 13. I hereby certify that as a person authorized to sign for the organization,I have reviewed the application and that all the information contained herein is true and correct to the best of my knowledge. PRINT NAME: Dale K. Hall TITLE: Chair, Weld County Be r rd Da of Commissioners SIGNATURE: DATE: (06/14/99) APPLICATION MUST BE RECEIVED N LATER THAN 4 PM JUNE 16,1999 COLORADO DEPARTMENT OF TRANSPORTATION,TRANSIT UNIT 4201 E.ARKANSAS AVENUE,B606, DENVER,COLORADO 80222 You will be notified by FAX when your application is received at CDOT. Applications will not he accepted after 4:00 P.M.,JUNE 16, Applications received after 4:30 P.M.JUNEI6, 1999 will be returned. PAGE 1 CDOT FTA 2000/2001 GRANT APPLICATION BUDGET SUMMARY ALL APPLICANTS TABLE A-1 PROPOSED TOTAL AGENCY 2000 INCOME Income $1,020,000 (From Page3,line z-2000 Proposed) From Reserves $ - TOTAL $1,020,000 TABLE B-1 PROPOSED TOTAL AGENCY 2000 EXPENDITURES Actual Actual Actual Proposed Request Local 1996 1997 1998 2000 FTA Match To Reserve $ - $ - $ - $ - N/A N/A Administrative $ 1.32,243 $ 157,000 $ '151,000 $ 180,000 $ 9,000 $ 3,857 (Page 5) Operating $ 873,243 $ 840,807 $ 710,028 $ 806,000 $55,000 $55,000 (Page 6) Capital $ 82,815 $ - $ 320,000 $ 34,000 $27,000 $ 7,000 (Page 4) TOTAL $ 1,088,301 $ 997,807 $ 1,181,028 $1,020,000 $91,000 $65,857 TABLE A-2 PROPOSED TOTAL AGENCY 2001 INCOME Income $1,345,000 (From Page3,line z-2001 Proposed) From Reserves $ _ TOTAL $1,345,000 TABLE B-2 ESTIMATED 2001 EXPENDITURES Proposed Request Local 2001 FTA Match To Reserve $ - N/A N/A Administrative $ 190,000 $ 10,000 $ 4,286 (Page 5) Operating $ 844,000 $ 60,000 $ 60,000 (Page 6) Capital $ 311,000 $ 29,000 $ 7,250 (Page 4) TOTAL $ 1,345,000 $ 99,000 $ 71,536 PAGE 2 CDOT FTA 2000/2001 GRANT APPLICATION SOURCES OF INCOME All Applicants TABLE D ALL DOLLARS AMOUNTS IN THOUSANDS 1998 1999 2000 2000 2001 2001 Applied as Appied as FUNDING SOURCE Actual Estimated Proposed Local Match Proposed Local Match a. Rider Donations b. Fares $5,000 $5,000 C. Bus Advertising d. Other Operating Revenue e. Title III $44,000 $48,000 $52,000 $52,000 $54,000 $54,000 f. Medicaid $21,000 $50,000 $75,000 $75,000 $80,000 $80,000 g. Charter Service Income h. SECTION 5310 i. SECTION 5311 $46,000 $93,000 $91,000 $99,000 j. Head Start Grants $510,000 $525,000 $540,000 $540,000 $560,000 $560,000 k. CSBG $92,000 $100,000 $110,000 $110,000 $115,000 $115,000 1. JTPA I1B $7,000 $10,000 m School Districts $33,000 $35,000 $38,000 $38,000 $40,000 $40,000 n. Summer of Serv. Contract $14,000 0. WIA $4,000 $4,000 $5,000 $5,000 p. TANF $8,000 $10,000 $10,000 $10,000 $10,000 q. Weld County $94,000 $95,000 $95,000 $95,000 $377,000 $377,000 r. s. t. u. v. w. X. y. From Savings $320,000 z. TOTAL $1,181,000 $964,000 $1,020,000 $924,000 $1,345,000 $1,241,000 Use these totals on Page 2, Tables A-1, B-1, A-2 and B-2. PAGE 3 CDOT FTA 2000/2001 GRANT APPLICATION All Applicants TABLE E 2000 2001 TRIPS TO BE FUNDED BY FTA 18262 24232 URBANIZED TRIPS(INELIGIBLE FOR FTA) 42144 48465 OTHER TRIPS FOR WHICH FTA IS NOT REQUESTED 80074 88855 TOTAL OF ALL AGENCY TRIPS FOR YEAR 140480 161,552 TABLE F ACTUAL 1998 JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. ONE WAY PASSENGER TR 9478 9461 7530 10377 8854 7583 9893 10486 8771 9094 7198 7499 VEHICLE HOURS VEHICLE MILES 62948 62412 56530 72538 63779 46671 54723 61695 40278 51448 38571 40951 TABLE G CAPITAL BUDGET ENTER IN THOUSANDS Actual Estimated Proposed Proposed 1998 1999 2000 2001 VEHICLES 91 320,000 $ 287,000 $ 34,000 $ 311,000 EQUIPMENT $ 5,000 FACILITIES TOTAL I. 320,000 $ 292,000 $ 34,000 $ 311,000 PAGE 4 CDOT FTA 2000/2001 GRANT APPLICATION fA t vivant., ntti1 I ti y{JLGLri 6'i VVV anti ZVV1 Section 5311 Applicants Only TABLE H ENTER DOLLARS IN THOUSANDS FTA FTA 1998 1999 2000 2001 Actual Estimated Proposed Proposed (a) Labor 49,000 62,000 5,000 6,000 (b) Fringe 12,000 16,000 2,000 3,000 (c) Services 79,000 29,000 4,000 4,286 (d) Material & Supp 32,000 1,000 1,000 (e) Utilities 5,000 2,000 (f Insurance (g) Lease/Rentals 4,000 (h) Miscellaneous 2,000 23,000 857 (i) Purchased Trans (j) Licenses & Taxes (k) Other Expenses $ 151,000 $ 164,000 $ 12,857 $ 14,286 FTA Share $ 9,000 $ 10,000 Local Share $ 3,857 $ 4,286 PAGE 5 CDOT FTA 2000/20001 GRANT APPLICATION OPERATING BUDGET 2000 AND 2001 Section 5311 Applicants Only TABLE I ENTER DOLLARS IN THOUSANDS FTA FTA 1998 1999 2000 2001 Actual Estimated Proposed Proposed (a) Labor 290,000 320,000 55,000 60,000 (b) Fringe 65,000 72,000 15,000 18,000 (c) Services 257,000 330,000 38,000 40,000 (d) Mat erial & Supp 2,000 5,000 1,000 1,000 (e) Utilities (f) Insurance (g) Lease/Rentals (h) Miscellaneous 2,000 1,000 1,000 (i) Purchased Trans (j) License & Taxes (k) Other Expenses 94,028 95,000 $ 710,028 $ 822,000 $ 110,000 $ 120,000 Operating Reven $ 110,000 $ 120,000 FTA Share $ 55,000 $ 60,000 Local Share $ 55,000 $ 60,000 PAGE 6 CDOT FTA 2000/2001 GRANT APPLICATION CAPITAL REQUESTS - SECT 5310 ALL APPLICANTS TABLE J-1 ENTER DOLLARS IN THOUSANDS 2000 2001 Estimated Estimated Cost Cost 1 n/a 2 3 4 5 6 7 Total $0 $0 80% $0 $0 20% $0 $0 CAPITAL REQUESTS - SECT 5311 ALL APPLICANTS TABLE J-2 2000 2001 Estimated Estimated Cost Cost 1 1 Minivan with ramp $34,000 2 1 Minivan with ramp $36,250 Total $34,000 $36,250 80% $27,000 $29,000 20% $7,000 $7,250 PAGE 7 z °° o W F a Q a a c...) a pi d i F C7 a ei- ssasass "s sss" 's "asss" sss § § § § aaPaaai\ � agsa <� asss a _ - a 0 2 V a" a O A a c L., , ..., ...h m v in a a h in v a c v m m m „ „i m in in ry N N N N ._ N N N N a z O 0 U 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 u'. en 0000000 0 0 0 0 0 0 0 0 0 m 0 O O O O O O O O O O O O O N N O 0 0 0 0 0 7 J1 riIZZZZZZZ JI ZZ Z ZZZ ZZti0ZZZZ Z ZZZZZZZ Zyv. 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Y. q Ll Ll g o q c o q w a q o q q 8 0 q q O E O L U SECTION 13c ASSURANCE SECTION 5311 APPLICANTS ONLY Page 9 LISTING OF ELIGIBLE SURFACE TRANSPORTATION PROVIDERS AND LABOR REPRESENTATION 1. Applying agency and brief description of Project and service area. Weld County Division of Human Services Transit System is a demand response and modified demand response system serving a wide spectrum of special groups of all ages and abilities. 2. Other Section 5311 Recipients within Service Area (will usually be blank). N/A 3. Other Surface Public Transportation Providers in Service Area. The Greeley Bus Shamrock Yellow Cab and Limousine Rocky Mountain Shuttle Medvan 4. Union Representation of Employees, Identified in 2 and 3, if any. (List Union and provider)NIA We, the undersigned representing Weld County Human Services (Applicant) and Not Applicable (Sub recipient, if applicable) hereinafter referred to as the Applicant and Sub recipient, respectively, have reviewed the "Special Section 13© Warranty for Application to the Small Urban and Rural Program" and certify to the Colorado Department of Transportation that we will comply with its provisions and that all its provisions will be incorporated into any contract between the Applicant and Sub recipient which will expend funds received as a result of an application to the Colorado Dept of Transports on under the Section 311 rant Program. Applicant , _Title Chair, Board of commissioners (Signature) (06/14/99) Sub recipient Not Applicable Title (Signature) ASSURANCES SECTION 5311 APPLICANTS ONLY Page 10 APPLICATIONS FOR FEDERAL FUNDS UNDER SECTION 18 OF THE FEDERAL TRANSIT ACT OF 1991, AS AMENDED To the best of my knowledge, based on the information submitted in this application, as the duly authorized representative of Weld County Division of Human Services (applicant) I make the following assurances to FTA and the State of Colorado: A. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 5311 project described herein and to receive and disburse Federal funds. B. Some combination of State, local, federal and private funding sources has or will be committed by the applicant in a timely fashion to provide the required local share. C. The Applicant has, or will have by the time of delivery, sufficient funds to operate the vehicles and/or equipment purchased under this project, if applicable. D. The Applicant assures affirmative compliance with Title Vl of the Civil Rights Act of 1964 and related statutes. E. The transportation needs of elderly and handicapped persons have been addressed by the Applicant. F. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with other transportation providers and users. G. The Applicant will comply with the applicable provisions of the guidelines relative to charter bus service and school bus operations. H. The Applicant has worked to ensure the continued use of existing revenues to complement Section 5311 funds. I. The Applicant has or will establish and implement a system of drug and alcoho]L testing as required in federal regulations. J. The Applicant will implement policies and procedures to ensure compliance with the provisions of the Americans with Disabilities Act of 1990. K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the project. Name Dale K. Hall Title: Chair. Board of Commissioners Signature ;�� Date: G(oi l vlG4 ASSURANCES SECTION 5310 APPLICANTS Page 11 We, the Governing Body of Weld County Board of County Commissioners, (Applicant) in approving the submission of the attached application, certify: A. The Applicant is a private non-profit organization incorporated in the State of Colorado, or that it is a public body which has undertaken the requisite certification process to be designated as an eligible Section 5310 recipient B. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 5310 project described herein and to receive and disburse Federal funds. C. The Applicant has or will have by the time of delivery, sufficient funds to purchase and operate the vehicles and/or equipment proposed under this project, as applicable. D. The Applicant assures affirmative compliance with Title VI of the Civil Rights Act of 1964 and related statutes. E. The transportation needs of elderly persons and persons with disabilities have or will be addressed by the Applicant. F. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with other transportation providers and users, including social service agencies capable of purchasing service. G. The Applicant will implement policies and procedures to ensure compliance with the provisions of the Americans with Disabilities Act of 1990. H. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the prcject. Name: Dale K. Hall Title: Chair. Board of Commissioners cThi Signature: Date: C&c//9/G4 CURRENT SERVICE DESCRIPTION ALL APPLICANTS Page 12a A. DESCRIPTION OF ORGANIZATION 1. Applicant— Weld County Division of Human Services (WCDHS) is a non profit governmental agency. The Executive Director is hired by the Weld County Board of Commissioners. The Board of Commissioners is the legal grantee for all funds dispersed to WCDHS and is the legal policy making Board for WCDHS. WCDHS is responsible for a wide range of public assistance programs funded primarily with federal funds. However, state and local funds are awarded to the organization as well. The total budget of Human Services is currently at 7 million per year. 2. History— The WCDHS Transportation Program began in 1973 with 3 mini buses used primarily for the elderly and disabled and provided services county wide. In March of 1975 this operation was combined with Head Start transportation increasing the fleet to 8 vehicles. Between 1976 and 1979 the program grew to include transportation services for the Summer Migrant Head Start Program,the Senior Nutrition Program of the Area Agency on Aging, and the Welfare Diversion Program( * ) (currently called Welfare to Works)with the Employment Services Unit. Between 1983 and 1988 ridership doubled and service miles tripled. In 1990 the WCDHS Transportation Program was awarded first time FTA Section 18 funds to expand services to the general public in designated rural areas of Weld County. In 1997 the PTMS (Para Transit Management System) software program became fully operational. Client data, driver manifests, and program reports are now generated from PTMS. This will give us the capability to track Medicaid billing and other types of contractual billings more efficiently. The Weld County Transit System has moved to the county Public Works building which was vacated as Public Works has moved to a new facility. 3. Number and Classification of Employees In May of 1999 the Weld County Board of Commissioners approved a reorganization plan for the Transportation Department. The. Structure is as follows: The Transit System of Human Services,Weld County,has the Executive Director, a full time Transit System Administrator, 1 full time Operations Coordinator, 2 full time dispatchers, 1 full time Supply/Vehicle Maintenance Specialist,2 full time bus drivers, and 26 part time drivers. WCDHS vehicles are included under a single contract to maintain all of Weld County's vehicles. Mechanics are assigned to service the vehicles from a pool of mechanics. Office support is provided from the main office of WCDHS for administrative, secretarial,personnel, and fiscal support. B. CURRENT LEVELS OF SERVICE 1. Boundaries—The boundaries of Weld County delineate the primary service area for the WCDHS Transit System.. Service needs for the Summer Migrant Program, the Employment Program, and health service related trips for the elderly and disabled require travel to Larimer, Boulder, Adams, Arapahoe, Morgan and Denver Counties. Within Weld County all areas are covered with somewhat less frequent service to the far eastern and northern sectors of the county which is sparsely populated. 2. Hours— The Transit System is open five days per week, 52 weeks per year. During the summer, buses begin routes as early as 4:00 a.m. and end routes as late as 8:30 p.m. In the winter some routes will begin at 5:00 a.m. and end at 6:30 p.m. Special requests for service are handled on weekends and evenings. The number of routes per day average between 150 to 175. 12B 3. Vehicle Usage— Peak service is early morning,noon, and late afternoon. Every attempt is made to schedule service to the elderly and disabled and the public between these peak hours of demand. This service is in addition to modified routes to rural communities. Seasonal fluctuations have been minimized due to the growth of the Summer Migrant Head Start Program which has been extended over a larger portion of the summer. Other factors which influence fluctuations in service is the Christmas holiday season when many programs are closed for vacations and when there are transition days between the beginning and ending times of programs usually associated with program or school years. 4. Weld County Human Services provides a Head Start Migrant program for 16 weeks in the summer in the Grand Junction/Olathe area on the Western Slope of Colorado. We contract for transportation needs with a local vendor. C. CURRENT VEHICLE USAGE The number of vehicles used in regular daily service currently averages between 27 and 29 vehicles. At peak hours an average of 28 vehicles are utilized. During our slowest periods of the day an average of 20 vehicles are utilized. Three (3)vehicles are designated as "backup" for breakdowns and when vehicles are scheduled for regular maintenance. D. MARKETING 1. Promotion— Marketing of the program occurs through regular communication with Human Service groups such as the Long Term Coordinating Committee (meets monthly),the Weld County Senior Aide Coordinators (meets monthly), the Transit Committee (meets monthly), Senior Center newsletters (published monthly) and the Transit System. A brochure has been designed and updated to more clearly provide information on the public aspect of our program. 2. Marking of Vehicles— Agency vehicles are marked with a Weld County Government Decal. In 1997 for the first time, additional signage(decals) stating "Weld County Transportation - 356-4000, ext. 4494" was added to both sides of each vehicle. This was accomplished to increase our visibility in the community as a public transit service and as a response to technical assistance provided by CDOT. We are presently waiting for the new C-Dot!Colorado Transit decals to place on the wing windows and interior of the vans, and incorporate the logo on our Transit letterhead,the business cards, and.the brochure. 3. Public Promotion—The majority of riders are categorized as special populations which include, children, youth,unemployed in training,physically and mentally disabled, and elderly. The general public is welcome on non contracted routes(those supported in part by Section 5311 funds). The availability of this service is communicated through newsletters,network meetings, and a newly revised brochure. PROPOSED PROJECT ALL APPLICANTS Page 13A A. PROPOSED SERVICE FOR FY 2000 and 2001 1. Area Served— The Grantee operates a demand response and modified demand response system(our term to describe regular routes to rural towns which are built around a call in system to a local coordinator) for the residents of Weld County excluding the City of Greeley. This service will be available to both incorporated and unincorporated areas of the county. 2. Population Segments Served— This service shall be available to the general public with a significant number of ridership comprised of elderly, disabled, and low income individuals. 3. Levels of Service—The Weld County Transit System modified demand response service will occur through the following proposed route schedule: Proposed Public Transportation Levels of Service for 1991:and 1999 Area Days Hours Vehicles Eaton 2 x per month 10:00-3:00 one Hudson/Keenesburg 2 x per month 9:00-3:00 one Lochbuie 1 x per month 9:00-3:00 one Gilcrest 3 x per week 9:00-3:30 one Kersey 2 x per week 9:00-3:30 one Milliken 3 x per week 9:30-3:30 one Windsor 4 x per week 9:30-3:30 one Ault 2 x per week 10:00-3:00 one Dacono(Tri Towns) 2 x per week 9:30-4:00 two Johnstown 3 x per week 9:30-3:30 one Platteville 3 x per week 9:00-3:30 one Fort Lupton 4 x per week 9:30-3:00 one Hill N Park 2 x per week 9:30-2:30 one Erie,Severance,Nunn,Grcver, Call In Varies one Mead Wheelchair Requests Demand Response Varies Five Persons may also call for service at times not listed above. Demand response requests may be received between 8:00 a.m. and 5:00 p.m. A minimum 24 hours notice is required. Page 13B 4. New or Expanded Service—In 2000 and 2001 we plan to increase our demand response service to the public by 10%. This plan is intended to increase the public's access to transit that currently emphasizes group and modified fixed route services to the small rural Weld communities. This plan would begin to address concerns outlined in the current TDP by increasing service to non-sponsored groups. We also plan to increase our wheelchair accessible service to have five wheelchair'vehicles on the road at all times with one back up. 5. The Project—The service description above is only part of the transportation service we provide. This service plan only reflects the Section 5311 service funded primarily by FTA, the Community Service Block Grant,non-medical Medicaid,proposed medical Medicaid, and a small amount of fares. B. SERVICE LEVELS Our plan is to increase service levels to the public with emphasis on the elderly and disabled by 10 percent by the end of 2001. In accordance with the TDP and with current expressed needs; we need to increase our capability to respond to demand response calls. Currently, and appropriately,most of our public trips are scheduled by days and times to rural Weld communities. This service, as outlined in the service chart above needs to and will continue. However,through a community informational program we propose to make our service more visible and to encourage individual call—ins for service. C. CAPITAL EQUIPMENT REQUEST We are requesting $27,000 for a mini van,ramp equipped for 2000 and$29,000 for a mini van,ramp equipped for 2001. Vehicles would have space for two wheelchair tie-downs and seats for three ambulatory persons. Vehicle will have a ramp rather than a lift. We are requesting these vehicles because we believe it will be more cost effective for our very long distance service requests and more convenient particularly for elderly and disabled passengers. D. VEHICLE REHABILITATION—No Request E. Not Applicable F. Not Applicabi.e D. ADA COMPLIANCE 13C 1. Program Service for Persons With Disabilities—In 2000 and 2001,we propose to operate six (6) wheelchair vans far the general public. Also, the Weld County Transit System has an agreement with Schaefer Enterprises, Inc. to provide transportation to the developmentally disabled. Service to persons with disabilities does not differ from the service offered to persons without disabilities. Schedules, response time, geographic area served,days of service, availability of information,reservation capability, and trip purpose are handled in the same way as for the general public. The Restitution Center(Community Corrections Program) desires to have an agreement for a limited amount of transportation needs. Several day care centers have requested an opportunity to have an agreement with us for some of their transportation needs. The fare system, when established, will bring additional revenue with the possibility of routes of this nature. 2. Non Accessthle Van Request—Not applicable 3. Employee Training— Drivers receive training in Passenger Assistance, CPR, First Aid, Substance Abuse for Safety Sensitive Employees and Defensive Driving. Drivers also receive "notice sheets" on a daily basis notifying them of special circumstances on a given route. Staff mini trainings help drivers with situational problem solving. Driver training videos and a VCR are also utilized during down time driving periods in the driver training and staging area.The City of Greeley Police Department makes available their video library to Weld County Transit System. Also, the Colorado Counties Technical Services, Inc. has made their library available to us for training videos. COORDINATION SERVICES ALL APPLICANTS Page 14A The WCDHS Transit System has been designed to minimize duplication of service. Through centralized management and planning no program has ownership or monopoly of a van. Schedules are prepared based on the most cost efficient manner of providing the service. The result is that a single transportation fleet serves Head Start,Migrant Head Start, Senior Nutrition, the Elderly and Disabled of rural Weld, the Summer Youth Employment Program,the TANF Program, Supplemental Foods, Schaefer Enterprises Inc., and the general public. The following specific programs are examples of our transit coordination: Schaefer Enterprises, Inc. -Management changes in the Centennial Developmental Service, Inc. required a change to purchase their own vehicles and transport their clients. Schaefer Enterprises, Inc. receives their funding from CDSI but is nondependent on CDSI for additional transportation,therefore they can contract for program needs. We see some amount of duplication occurring due to CDSI managing their own transportation program. County Agreement Head Start—F[ead Start integrated their transportation system with the Weld County System in 1975. This is an in-house program. Before 1975 this program operated its own buses. Enveloping this program into a single Weld County Transit System has eliminated a tremendous amount of duplication. County Agreement Migrant Head Start—For many years the Migrant Program operated their own transportation system during the summer months while the WCDHS program during the same summer months would experience significant down time because regular Head Start was closed. When we added Migrant Head Start, we filled a gap in our scheduling, by replacing the regular Head Start service with a summer program. Weld County Migrant Program subcontracts with a transportation provider to provide summer transportation in Grand Junction. The Weld County Transit System Administrator assists with the management of this contract. Such an arrangement minimizes statewide administrative overhead to transport migrant children. County Agreement Colorado Preschool—This service was started in February of 1990. We currently have eleven locations for this program. We run this program with several of our other programs, that is children are transported along with regular Head Start children, and employment services clients. Several contracts are in place with local school districts for the Preschool Program. County Agreement Weld BOCES—This service is for special needs children who attend Head Start. This service represents a small contract with Weld BOCES to serve 22 to 25 special needs children annually. Employment Services—Since 1990 the Transportation Program has provided service to clients of several employment and training programs of the Weld County Employment Services Division by transporting them to workshops and job sites. Depending on funding levels for the Summer Youth Program of Employment Services; transportation is provided to youth to get them to and from work sites. County Agreement Page 14B City of Greeley—We continue to conduct a joint hiring process and provide temporary transit service within the City of Greeley for emergency situations while clients are being screened and qualified for the City of Greeley door to door service. The City of Greeley Transit Superintendent, John Lee,is a member of the Area Agency on Aging Advisory Board and the Human Services (newly organized)Transit Advisory Board. Senior Nutrition Program—Annually, the Weld County Transit System approximately 73,000 meals to 23 sites throughout Weld County. It is also possible on these routes, to transport passengers into Greeley when drivers return the food containers to the UNC kitchen. At times, people go home on the nutrition routes. County Agreement A. RESULTS OF COORDINATION If each of the programs above were to implement a separate transportation system it would require the following bus resources: Head Start- 21 vans, Schaefer- 3 vans, and 1 wheelchair van, Senior Nutrition- 5 vans, Employment Services- 1 van(not year around), Summer Youth-4 month program-4 vans (summer use only) and 4 Americorp vans.. This totals 43 vans. None of these vans would be available for the elderly, disabled or public as they would be program specific. Each of the. programs would have administrative duties associated with the operation of the transportation services. Costs would be duplicated for the operation of each transportation entity. In most counties each of these programs operate separately, in Weld many are under the Human Services umbrella and transportation for these programs is fully consolidated and integrate under one management system in conjunction with public, elder and disabled transportation. A telephone contact has been made with Medvan and with Shamrock Taxi regarding this grant application and their desire to coordinate by Patsy Drewer,Weld County Transit System Administrator. B. TRANSIT SYSTEM ADVISORY COMMITTEE The Weld County Div.sion of Human Services Transit Advisory Board established in April 1.999. This Committee consists of nine(9) community members who are appointed by the Board of County Commissioners. The committee meets monthly and is attended by a county commissioner representative. The Transit System Administrator reports to the committee on a monthly basis updating the committee on the activities of the Transit System. The committee also reviews all policies and procedures and comments on such policies before they are implemented. C. SECTION 16 APPLICANTS SERVING URBANIZED AREAS—Not Applicable. SERVICE JUSTIFICATION ALL APPLICANTS Page 15A A. TRIP DESTINATION—DEMAND RESPONSE Trip Category Percent of Total Medical 12% elderly, disabled, general public Nutrition 3%transport to senior meal sites Education-Employment 69%includes Head Start, Migrant Head Start, Summer Youth, and TANF Grocery Shopping 8% elderly and disabled SociaURecreational 8%primarily well elderly B. FUNDING CUTS If we are not awarded the requested funds we will re—look at the expansion plan for 2000 and 2001 as proposed above. Some adjustments would be made. In 1998 non medical Medicaid revenue has generated an additional $2,000 per month. This finding covers trips provided for adult day care participants and for home and community based services recipients. We are certified for Medicaid medical transportation and are currently building a clientele for the service. We are projecting $4,000 per month in Medicaid income in 1999, $6,000 per month in 2000, and$7,000 per month.in 2001. July 2000 starts the Workforce Investment Act Program and the demise of J IPA. Changes to the Employment programs are uncertain at this point. Thus, it is our goal is to continue to diversify our funding sources so that any given funding cut would not cause a dramatic cut in service to our clients. 15B C. PASSENGER CHARACTERISTICS AND DEMOGRAPHIC DATA 1. Profile of Target Clientele Our target population for the entire transportation program is primarily low income children, elderly, and persons with disabilities. Elderly and disabled and the general public are served under the CDOT grant 2. Breakout of Passengersship by Age Brackets for Entire Program Under 18 56%, 98% of the 56% are below poverty level 18 - 60 8% 8% of the 8% are below poverty level 60 plus 36% 40% of the 36% are below poverty level OTHER INFORMATION 1. Degree of Need for Transit Service—It is the goal of the Weld County Transit System to have some visible level of public transportation available to each of the population centers and the surrounding unincorporated areas of the population centers. The Weld County Area Agency on Aging, through a variety of formal and informal needs assessments believes that transportation, home health care,low income housing, are the highest need categories for our county. In many areas, such as the Tri Town and Erie communities; transportation is the highest priority. Wheelchair service remains a high need and is documented by the frequent requests for service. Since in the past our service has placed a high emphasis non—sponsored passengers; there is a continuing need to increase service to non sponsored passengers, that is passengers who are not affiliated with a particular group or service. As proposed above; our plan in 2000 and 2001 is to increase service to the non—sponsored passengers. 2. Why Need?—We attribute the need for transportation in this county to a variety of factors which are as follows: (Size of the County)--Weld County encompasses 4004 square miles. It is the third largest county in the nation, as large as the State of Connecticut. There are approximately 27 small incorporated towns scattered throughout the county. There are high percentages of 60 plus residents in many of these communities with percentages at 27.5% in Grover and 17.7% in Keenesburg. Many communities are over one hour from the county seat, Greeley. We also cross the county line to transport to Longmont and Northglen because these economic centers are closer than the county seat, Greeley. Citizens in the southern and northeastern sections of the county experience the most isolation and frustration over transportation needs. (Demographics)— The revised 1997 population estimates from Colorado Division of Local Government show Weld at 20,166 of the 60 plus population. Persons between the ages of 75 and 85 years are increasing three times faster than all other age cohorts. Between 1980 and 1990 the 60 and 75 plus population for Weld County increased by 22%and 37%respectively. An examination of selected subgroups as a percent of the State total,prepared by the Aging and Adult Services Division, 'Weld County ranked in comparison to 62 other counties, 9th in percent of 75 plus population, 6th in percent of 60 plus minority population and 1st in percent of rural 60 plus population. Overall population for Weld has increased from 131,821 in 1990 to 154,930 in 1997. 15C (Volunteers)—Volunteers are recruited through the rural senior centers are reimbursed 27 cents per mile to help with transportation requests. Annually, $10,000 per year is set aside from the CSFIG grant to cover this expense. We have 1 to 3 volunteer drivers for each of 19 rural towns. Ironically, older volunteers are the most available to do this transportation,but the least capable over time. It is difficult to recruit younger volunteers because most are working. The young/old are traveling and often.are reluctant to make regular commitments. We are continually recruiting new volunteers. (Safety concerns)— With the increasing numbers of very elderly persons, the safety of these individuals driving-that is safety to themselves and others - is a very serious consideration. (Dependency)— With the exception of the towns of Windsor,Fort Lupton, Hudson(very limited), and Platteville, there is no other access to public transportation outside the urbanized Greeley/Evans district. The Town of Windsor operates a car to transport seniors to the nutrition site and to doctor's appointments. Fort Lupton and Hudson Housing Authorities provide their vans for senior transportation. It is not a public service. The Platteville senior citizens recently received a gift of a van from a.private • donor. In each community the Weld County Transit System provides additional service. The County Transit System is a necessary service for every rural community in Weld County. (Demand) The We'.d County TDP indicates that the transit demand for the elderly and disabled account for approximately 43% in the Non-Urbanized Area. The TDP analysis of 1993 indicates that there was a 45% estimate of unmet need in the Non-Urbanized county. For the Non-Urbanized area of the county the trip demand is expected to increase from 124,900 in 1993 to 130,500 in 1996 and to 137,500 in the year 2000. (TDP page 55)Our greatest unmet need is for expanded wheelchair service and for non-sponsored passengers. We are finding it increasingly difficult to meet needs of individuals who have daily oncology appointments or for persons need regular rides to kidney dialysis. Often we have to rearrange people's appointments to fit with our schedule which is understandable,but often very inconvenient for the passenger. Transportation to adult day care from around the county is another great need and one that affects the quality of life of the patient and the care giver when we are unable to accommodate a daily or several times per week schedule for these passengers. 3. Curtailed— The CDSI program established their own transportation services. Schaefer Enterprises Inc. agreement is very minor in regards to previous years. Our goal is to increase our public demand response capability by 10%over the two year period of 2000 and 2001. We have a fairly well established modified fixed route service to the rural senior center locations. However, we feel we need to be able to respond better to individual need cans. The diversification of our funding sources by seeking Medicaid funds and a small increase in 5311 funds is intended to cover additional costs to increase this service. :ft continues to be important to have sources of funding to support every passengers we transport. 4. Not Applicable 5.Not Applicable FINANCIAL JUSTIFICATION ALL APPLICANTS Page 16A A. FISCAL RESOURCES OF THE APPLICANT 1. Medicaid-Non medical Medicaid Certification for our system is generating approximately $4,000 per month. This source of income initiated in 1997. Medical Medicaid Certification for the Weld County Transportation Program has been approved and will bring additional income in 1999 and on into the future as long as Medicaid transportation is available. 2. Title III-For several years the Area Agency on Aging was able to provide monies to reimburse volunteer drivers. In 1987, due to demands for home health care for the frail elderly, this support source was shifted to the Community Service Block Grant. As a resource Title III is becoming less and less a possibility. The Title III program has not realized a real increase in funds since 1980. We do,however, transport meals to senior nutrition meal sites at a cost of approximately $54,000 to Title III annually. The Title III budgets for 2000 and 2001 appears at this time to be stable with no cuts anticipated. 3. United Way -Not a source for transportation funding in Weld County. 4. County Government-The WELDCOS Senior Aide Coordinators receive $11,500 from general funds annually from the Board of County Commissioners for senior center operations. Although these funds do not go directly for transportation, Senior Coordinators, working from their respective centers, are the local schedulers for transportation requests. This information is communicated to the Transportation Director on a weekly basis. An additional $95,000 will be contributed by the County with donated office and parking space (for buses),the Weld County gas and license plate discounts, and donated utilities in 2000 and 2001. Also, the County will match the capitol needs for a total of$282,084 for 2001. 5. Schaefer Enterprises Inc, -An annual contract is very new in existence and we are unsure at this time what the extent of their needs are going to be in 2000 and 2001. 6. Foundations—None at this time 7. City of Greeley-No income, however coordination occurs on interviewing and hiring. 8. Other a. Community Service Block Grant-The Transit System will allocate $100,000 and $115,000 in costs to CSBG to subsidize transportation for the elderly and disabled in 2000 and 2001 respectively. Another $10,000 will be allocated to the WELDCOS (Rural Senior Coordinators) to reimburse volunteer drivers at 27 cents per mile. 16B b. Local Civic groups/clubs -The Town of Fort Lupton Housing Authority provides van services for the elderly for shopping and medical appointments on a daily basis. The Platteville Senior Citizens were recently given a new van from a private donor to be used for transportation needs of the elderly in the Platteville area. The Housing Authority of Hudson, Colorado secured a van through the State Surplus Division to transport seniors for medical and shopping appointments within the immediate area. The Town of Windsor provides a car and two part time drivers to transport seniors to local grocery stores and to necessary medical appointments outside of Windsor. c. Job Training Partnership Act/WIA -The Employment Training Programs of Weld County utilize the Transit System to transport Summer Youth to job sites. Income from this source in 2000 will be $4,000 and 2001 projected to be approximately $5,000. d. Head Start-lie Head Start Program is an important source of income for the Transit System. The 2000 and 2001 estimated income is $340,000 for 2000 and $360,000 for 2001. e. Preschool Program - The Colorado Pre School Program which is run in conjunction with the Head Start Program is a relatively new source of income for the Transit System. The 2000 and 2001 estimated income is $38,000 and $40,000 respectively.. f. Migrant Head Start-Migrant Head Start is a summer program for children of migrant workers. This is a very beneficial service for the Transit System because it adds a service during the summer when the regular Head Start Program is not in operation. This gives more consistency and uniformity to our system. Projected income for 2000 and 2001 is $200,000 for each year.. B. INCOME VRS. EXPENDITURES The proposed plan of service in this application would allow the Weld County Transit System provide more service to individuals whose needs do not necessarily fall within a group trip service. C. NEW SECTION 18 APPLICANT—Not Applicable D. REVENUES AND CONTRACT RESOURCES 1. Fare and Donations—It has taken considerable time to find an efficient, fair, and safe way to . implement the collection of fares on our public routes. We vastly over projected the potential and capability to retrieve fares. We have established a schedule and will continue working toward collection of fares; however in the meantime we are emphasizing income from non medical and medical (non emergency)Medicaid. We are projecting a modest collection of $10,000 over two years. This may be too modest,but we believe it is better to be conservative with this estimate. 16C 2. Transportation for other Organizations a. We provide transportation for many other organizations. All organizations are within the Weld County governmental structure except Schaefer Enterprises, Inc. b. Organizations both within and without the Weld County Governmental structure are allocated charges based on real costs plus an overhead rate to cover administration. Contracts with outside agencies currently are at $1.25 per mile. The mileage rate includes both direct costs, and administration costs. c. We do not subsidize any of the in-house or outside agency specific or unit specific programs. Section 5311 funds are helping to support that part of our transportation system which provides services to the general public with emphasis on the elderly and disabled. This component of our transportation program is also supported by Community Service Block Grant monies in the amount of$110,000 for 2000 and $115,000 for 2001 allocated directly for elderly and elderly disabled service and $10,000 for mileage reimbursement for volunteer drivers. Weld County government provides $95,000 in local support. This service is where we have the greatest unmet need because we also have limited resources. FISCAL & MANAGERIAL INFORMATION ALL APPLICANTS Page 17A(half only) A. Experience Managing Public Funds—Weld County Human Services has been managing public funds as a governmental department of Weld County Government for over 20 years. A wide range of funding sources at both the federal and state level are accounted for on an annual basis averaging six to seven million dollars annually. B. Methods to Account for Income— Weld County Human Services has a sophisticated general ledger system with a specified chart of accounts. Transportation has its own department in the ledger with several specific revenue and expense line accounts. All revenue is deposited weekly with documentation to the County,who in turn records it into WCDH's general ledger to the accounts listed in the documentation. WCDHS reconciles the documentation copies to the ledger. All revenue is posted to the ledger department it corresponds to. Expenses processed through WCDHS are handled in a similar fashion. Operating and capital expenses are easily identified in t:he Transportation Department by specific line item listings. Administrative expenses are allocated quarterly to the Transportation Department from the administrative cost pool using time sheet percentages. The costs are easily recognizable as administrative by a number project code on each administrative line item. C. Risk Management Procedures—Weld County Division of Human Services is a Special Revenue Department under Weld County Government. Our financial accounting system is part of the Weld County financial system. The entire system is organized to provide extreme segregation of duties and implements several systems of checks and balances on the cash flow. D. Not Applicable VEHICLE MAINTENANCE ALL APPLICANTS PAGE 17B (half only) A. Current Maintenance Operation—Weld County government has a maintenance contract with BAKER to maintain all Weld County vehicles. This includes the Sheriffs Department, Road and Bridge Department,Ambulance Services,Weld County Transit System, and a number of other programs within the County. The contract calls for a regular maintenance program every 3,000 miles. B. Preventive Maintenance Program—The Preventive Maintenance Program includes three levels of inspection. C. Non Scheduled Repairs—Non scheduled repairs are handled on a first come first served basis except for Ambulance Service which always has first priority. Maintenance request forms are prepared by the Transportation Director Hello