HomeMy WebLinkAbout991271.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR CORE
SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN - MEDIATION
COMMUNICATION TRAINING, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Notification of Financial Assistance
Award for Core Services Funds between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Mediation Communication Training, Inc., commencing June 1, 1999, and ending
May 31, 2000, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial
Assistance Award for Core Services Funds between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and Mediation Communication Training, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of June, A.D., 1999, nunc pro tunc June 1, 1999.
BOARD OF COUNTY COMMISSIONERS
D COUNTY, COL RA
LI/
ATTEST:
�r Dale K Hall, Chair
Weld County Clerk to t =`p+w�!z� -1,,110 EXCUSED DATE OF SIGNING (AYE)
Barbara J. Kirkmeyer, Pro-Tem
BY: 1r
Deputy Clerk to the B.y r/ f.` EXCUSED ATE OF SIGNING (AYE)
George . axter
TO FORM: Gfi�/,/.,
JI. J. Gei
oui ty Atto ey Lal3/4I��
Glenn Vaad-- �
991271
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/Alt AltillesseN;H
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
IDGREELEY, CO 80632
Administration and Public Assistance (970) 352-1551
WI I g C Child Support(970)352-6933
Protective and Youth Services (970)352-1923
COLORADO• MEMORANDUM
TO: Dale K. Hall, Chair Date: May 24, 1999
Board of County Commissioners -FR: Judy A. Griego, Director, and Social Services4di( ( \A ,
RE: Core Services Notification of Financial Assistance Award
between the Weld County Department of Social Services
and Mediation Communication Training, Inc.
Enclosed for Board approval is a Core Services Notification of Financial Assistance
Award(NOFAA) between the Weld County Department of Social Services and
Mediation Communication Training, Inc. The purpose of the NOFAA is to conclude our
Request for Proposal Process for vendors under the Core Services Funds. The Families,
Youth, and Children(FYC) Commission has recommended approval of the NOFAA.
1. The term of the NOFAA is from June 1, 1999 through May 31, 2000.
2. The source of funds is Core Services, Family Issues Cash Fund. Social Services
agrees to pay Mediation Communication Training a unit cost as outlined in this
Memorandum.
3. Mediation Communication Training will provide an Intensive Family Therapy
Program, as follows:
A. Description: The program offers mediation services for pre Dependency
and Neglect pleas, determining treatment plans, addressing
communication issues, and termination of parental rights issues. Twenty
families will be served at an average of two hours per session.
B. Cost Per Unit of Service: $92.60 per hour.
If you have any questions, please telephone me at extension 6510.
9C)1Z71
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (FYC) Funds
Type of Action Contract Award No.
X Initial Award FY99-FYC-2000
Revision (RFP-FYC-99008)
Contract Award Period Name and Address of Contractor
Beginning 06/01/1999 and Mediation Communication Training, Inc.
Ending 05/31/2000 Intensive Family Therapy
7500 Streamside Drive
Ft. Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal (RFP).
This program offers mediation services to families The RFP specifies the scope of services and conditions
involved with Social Services. Mediation services of award. Except where it is in conflict with this
are used for pre D&N pleas, determining NOFAA in which case the NOFAA governs, the RFP
treatment plans, addressing communication upon which this award is based is an integral part of the
issues, termination of parental rights issues. 20 action.
families will be served over a year, open monthly
capacity, service to six families per month. Special conditions
Cost Per Unit of Service 1) Reimbursement for the Unit of Services will be based
on an hourly rate per child or per family.
Hourly Rate Per $ 92.60 2) The hourly rate will be paid for only direct face to face
Unit of Service Based on Approved Plan contact with the child and/or family, as evidenced by
client-signed verification form, and as specified in the
unit of cost computation.
Enclosures: 3) Unit of service costs cannot exceed the hourly and
/Signed RFP:Exhibit A yearly cost per child and/or family.
d Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, and
(4ecommendation(s) referrals made by the Weld County Department of
Social Services.
Conditions of Approval
5) Requests for payment must be an original submitted to
the Weld County Department of Social Services by the
end of the 25`" calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
App Is: Program Official:
$Y By
Dale K. Hall, Chair Judy riego, irector
Board of Weld County Commissioners Weld unty Department f Soci Services
Date: D(o/O�/9 9 Date:__ S2`_ QQ
1 1'9 /.a7 /
; . •
INVITATION TO BID
DATE: February 26, 1999 BID NO: RFP-FYC-99008
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-99008) for: Family Preservation Program--Intensive Family Therapy
Program Family Issues Cash Fund or Family Preservation
Program Funds
Deadline: March 23, 1999_ Tuesday 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for approved vendors pursuant to the Board
of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement
(C.R.S. 26-5.3-101). The Placement Alternatives Commission-WI. shes to approve sei vices targeted to run
from June I, 1999, through May 31, 2000, at specific rates for different types of service, the County will
authorize approved vendors and rates for services only. The Intensive Family Therapy Program must provide
for therapeutic intervention through one or more qualified family therapists, typically with all family members,
to improve family communication, function, and relationships. This program announcement consists of five
parts, as follows:
PART A...Administrative Information PART D._Bidder Response Format
PART B...Background, Overview and Goals PART E_.Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
eh-7LA Fn A • Bre,n.jnn
TYPED OR PRINTED SIGNATURE
VENDOR T L7- TA( x ,727/16-2,,,, a! �,6li�-lam �.
(Name) Handwritten Signature By Authorized
(( Officer or Ageni of Vender
ADDRESS FS« �J7<'f(;/--9si(*(' 4 • TITLE
/c / K('/025 t J /( S DATE ��ls ii /t f1`� -
PHONE # �C' -s7;:2,I y`//,�
The above bid is subject to Terms and Conditions as attached hereto and incorporated
RFP-FYC-99008 Attached A
INTENSIVE FAMILY THERAPY PROGRAM BID PROPOSAL
FAMILY PRESERVATION PROGRAM
1999/2000 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 1999-2000
BID #RFP-FYC--y999008 A54-NAME OF AGENCY: infelialtoh - �Mt'tuMa&//on " /f finin /7r A54t 1/42eADDRESS: 7,500 7,Soo CS/Eer1 a/vim (4'iUF_ r/ (2//ins (D , >cJVJ'
PHONE: ( 977C) r 9rz3
CONTACT PERSON: er-L--/-A 7 ON 71,56/1 TITLE: C//,
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: —he Intensive Family Therapy Program must
provide for therapeutic intervention through one or more qualified family therapists Wically with all family members,to
improve family communication functioning,and relationships.
12-Month approximate Project Dates: _ 12-month contract with actual time lines of:
Start June l- 1999 - Start
End M a v 31. 1999/ �y End
TITLE OF PROJECT: (Our" tried 1 L, ,1
eaji 2-2 0r61L-1C-D/22') 4bYil/1 / /22
Name and Signature of Person Preparing Document Date
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REOUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal fo:
Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 1998-1999 to
Program Fund Year 1999-2000.
Indicate No Change from FY 1998-1999
Project Description _
Target/Eligibility Populations
Types of services Provided
__ Measurable Outcomes
Sen-ice Objectives
Workload Standards
Staff Qualifications
Unit of Sen-ice Rate Computation
Program Capacity per Month
Certificate of Insurance
• • 21,W
RFP-FYC-99008 Attached A
r F Date of Meeting ��� �/
Meetings)with Social Services Division Supervisor: ,
Comments by S Supervisor: _
eac, G MPS( " �' C f tom ,7417-,Name and Signature of SSD Supervisor Date
Total hours direct service per family 6 Hours (A)
Total Clients to be Served 20 families Clients (B)
Total Hours of Direct Service for Year 120 Per Hour (C)
Cost per hour of direct service $80.00 Per Hour (D)
Total Direct Service Costs $9,600.00 (E)
Administration Costs allocated $202.80 (F)
Overhead $1200.00 (G)
Total Cost $11,002.80 (H)
Anticipated Profits $109.20 (I)
Total Costs and profits to be covered $11,112.00 (J)
Total Hours 120 (K)
Rate per hour $92.60
As a flat fee, we will charge $555.60 a case.
10
Project Description
Project Mission: To assist families to stay together or to expedite the re-
unification of families by using mediation for conflict resolution throughout
the Department of Social Services (DSS) Dependency and Neglect (D&N)
process.
Project Purpose: To offer mediation services to families involved with the
Department of Social Services for child protection issues. Research shows
that families who actively solve their own problems are more motivated
and follow through. In mediation, a neutral third party facilitates the
problem-solving sessions which empowers parents to become active in
resolving their issues. The neutral third party is critical to make this
process work. By offering mediation as an alternative form of conflict
resolution, the parents, their attorneys, the DSS caseworker, the GAL, and
Special Respondents are able to explore together avenues of resolution
beyond the typical solutions available through the current system.
The Department of Social Services, always looking for innovative programs
for their clients, started a pilot project in 1998 to mediate various issues
for families on a fast track through the court system for child
abuse/neglect (EPP). Of the EPP cases mediated in 1998, all found
resolution which resulted in lower costs for DSS and the courts, more
motivated parents and, most importantly, accelerated permanency for the
children involved.
Effective times in the D&N system to use mediation are:
• for pre D&N pleas,
• determining treatment plans or changes in treatment plans,
• addressing communication issues that exist (these can be between the
parents or between the family and the DSS caseworker, or other
professionals involved with the family), and;
• termination of parental rights issues.
Project Design: The courts, professionals, or families request mediation.
The mediator may meet with all parties individually to educate them
about the process of mediation and get a sense of the main issues to be
resolved in the mediation session. Two hour mediations are set and
include all relevant parties needed to successfully resolve the issues. The
mediator clarifies the real issues of the conflict, promotes mutually agreed
upon settlements and records solutions. The success of the mediation is
measured by the parties compliance on agreements and saving time in
court.
1
Target/Eligibility Populations
A. Total number of clients to be served will be 20 families or
approximately 45 parents and/or special respondents. Additionally,
professionals from DSS, the County attorney's office, GAL's, and the
family's attorney are also served through mediation.
B. Total individual clients and the children's ages. In most mediation
sessions there are a minimum of two family members and a minimum
of four professionals. Twenty families will be served over the year
representing over 40 children from infancy through eighteen years of
age.
C. Total family units will be 20. Our unit: of service is family units, not
individuals.
D. Any individuals needing bicultural-bilingual services will be
accommodated with an interpreter when possible.
E. Any South Weld County residents referred to mediation will be served.
F. Since mediation is not a crisis service, there is no 24-hour service. We
will be flexible in our hours to accommodate family schedules.
G. The monthly maximum capacity is open. Since there are several
mediators involved we can handle up to six families a month if
necessary.
H. The monthly average capacity is not applicable to this program.
I. The average mediation time will be six hours throughout the families
involvement with the D&N system over one year. A typical mediation
session is set for two hours at a time.
J. Average hours per week is not applicable for this program.
2
Type Of Services To Be Provided
We will be providing mediation services exclusively in order to assist 20
Weld County families involved in the D&N system to resolve conflicts and
disagreements within the family and between the family and the D&N
system. The resolutions made in mediation will impact the reduction of
child maltreatment and the reduction of behavior constituting status
offenses.
Mediation is a form of conflict resolution where a trained neutral third
party (the mediator) intervenes between conflicting parties. Mediation
will:
• Clarify the real issues in the conflict.
• Record possible solutions.
• Promote mutually agreed upon settlements.
Mediation is a process where the parties in conflict make the decisions.
This means that the solutions arrived at are:
• In their control.
• Unique to their situation.
• Enduring.
This project will have up to four qualified mediators on hand to provide
services. Each mediator will contact the parties involved prior to the
mediation to request necessary materials and discuss the mediation
process. Each mediation session will be scheduled in two hour blocks with
the family receiving up to three blocks of mediation (or six hours)
throughout the year. Many resolutions occur within the first two hours.
The remaining hours will be used as the family goes through the process
and encounters other conflicts that are unresolved in the normal channels.
Cases will be referred to mediation through the courts, DSS, GAI.'s or
families.
A. Mediation is the actual planning process to resolve family issues, so by
nature, that problem-solving process guarantees comprehensive
inclusion of all necessary service providers.
B. Though mediation is not therapeutic in nature, it is a very flexible
process and demands participation from any who will be able to assist
in resolving the issue.
3
C. Again, mediation is not a therapeutic process, it is an alternative form of
conflict resolution. Sometimes mediators work together to co-mediate.
We have the capability to do that, however, most mediators work on
their own.
D. Mediation is designed solely to assist people to resolve conflicts.
Currently, there are several mediators in practice throughout Weld County.
This project differs in two main areas from mediations common in a
private practice. First, D&N mediation requires a direct knowledge of the
complexity of the D&N system and the issues involved in child protection
cases. Second, the mediations in this project involve large numbers of
people, whereas most private mediation practices are limited to divorce
and work related mediations serving a small group. Additionally, most
mediators in private practice charge an average of $120.00 an hour plus
writing time and preparation time. The background of the mediators of
this project, the complexity of the issues being resolved, and the unique
system that the issues must be resolved within guarantee that this project
is not duplicating other services in Weld County. In fact, the mediators in
this project were urged to submit this proposal by the Court D&N case
coordinator due to the large number of D&N cases currently in the system
that would benefit from mediation.
4
Measurable Outcomes
Success is easily measured in this project. First, when agreements are
made, that means the initial blocks that brought the case to the mediators
initially have been bridged. Second, since resolution came from all parties
there will be motivation to complete the agreements. Third, there will be a
reduction of time required for the D&N system by all parties involved,
including the court. And last, children will reach permanency more
rapidly.
A. Though children typically are not part of a mediation process, their
parents will be making decisions that will keep their children from
going into placement and/or coming home from placement more
rapidly. We expect this to happen in 80% of our mediations.
B. D&N mediations often focus on treatment plans. The decisions the
parents make about their involvement with treatment plans directly
helps keep families together. We expect this to happen in 70% of our
cases. Those cases that are being referred for mediation of the
termination of parental rights will obviously not meet this criteria. We
anticipate that in 75% of these cases, we will bring a quick resolution on
how to make the termination process as successful as possible for all
involved.
C. Again, as families take control of their decisions, they are empowered
and motivated to follow through. This will cause quicker re-unification
with their children in 90% of the cases.
D. Learning effective conflict resolution through the mediation process
definitely improves parental competency. Mediation is a short-term
process and is focused on resolving specific issues in an expedited
manner. By participating in the mediation process, families begin to
learn new behaviors for conflict resolution. Since we are with the
families a limited time, it is difficult to measure this outcome.
E. Mediation is limited in this project to six hours per family. Thus, the
cost per family annually compared to the cost of placement is
significant.
F. The behavioral changes will be specifically around conflict resolution.
Many people who go through mediation pick up on new ways to
communicate and express themselves. The biggest benefit in these
cases is to give the parents the power to take responsibility to solve
their own problems. We anticipate that will happen in 85% of the cases.
S
We will measure our outcomes through the written mediated agreement
that documents the resolutions made by the family and the professionals
involved. Follow-up on the family's compliance with the agreements will
be made monthly for up to three months. We will track any court time
saved due to the agreements made in mediation. If possible, we will track
the time saved in the permanency plan for the children due to the impact
of mediation. Participants will complete an evaluation of the mediation
services upon their completion.
6
Service Objectives
A. This project will show parents how to effectively resolve their conflicts
through cooperation and decision-making techniques. All conflicts
being solved will directly relate to child protection issues and how to
effectively deal with child maltreatment issues. We will measure our
success through the agreements made. When agreements are made that
solve the child protection issue and save court time, we consider that
successful.
B. Parental competency will be measured in this program as to how well
the parents do in resolving their issues and cooperating with the
mediation process. Again, our measure of this is with the written
agreements made by the parents and their dedication to follow-through
with these agreements.
C. Many of the professionals that the parents are involved with, such as
attorneys and caseworkers, will participate in the mediation. In those
cases, immediate ability to access resources is available. The
professionals attending the mediation have vast knowledge of the
services available in the County and can assist families in connecting
with them. Additionally, the mediation process will assist the parents
in dealing with professionals as they solve their conflicts.
7
Workload Standards
A. Number of hours per day, week or month. Mediation sessions will take
place in two hour blocks. These blocks are typically a few weeks apart.
B. There will be up to four qualified mediators available to provide this
service.
C. The caseload will depend on the mediator's availability to mediate a
case in a timely fashion. Most mediators will handle four to five
families throughout the year.
D. Mediation is the form of conflict resolution being used in this project.
E. We will average six hours of mediation per family annually.
F. There will be four mediators providing these services.
G. All of our mediators are experienced and no longer require supervision.
We do have the option of meeting or conferring with each other on a
case by case basis if necessary. All information in mediation is kept.
confidential, so any conferring is done taking this into account.
H. Insurance policy is attached.
8
Staff Oualifications
A. All mediators in this project have completed a minimum of forty hours
of mediation training and have mediated for several years.
Additionally, our mediators have direct experience with child protection
issues.
1) Kathleen L. Brunson, M.A. has been active in child protection issues
since 1986. A former director of c.a.r.e., she is currently an EPP
mediator for DSS.
2) Jeff Zelmanow, attorney, has several years experience as a GAL, as
well as a defense attorney in civil D&N cases. Jeff is another EPP
mediator for DSS.
3) Dana Wellman, M.A. has been a therapist at Northern Behavioral
Center for over fifteen years. His expertise is working with parents
involved in child protection issues. He, too, is an EPP mediator for DSS.
4) Hannah Staub, MA. is a therapist/mediator/special advocate in
private practice for over fifteen years. Her expertise is with children
and child protection issues.
B. There will be four mediators available for this project. Having this
selection of qualified experts in this area will enable the project to
rapidly schedule mediations and make sure there are no potential
conflicts of interest between the mediators and the cases.
C. All mediators bring a wealth of expertise in the area of mediation, as
well as child protection issues. These mediators were hand picked for
their unique backgrounds.
D. Not applicable for mediators, however, all mediators listed constantly
seek further education to assist them in sharpening their skills. If a
minimum of eight hours of continuing education is required, we can
accommodate that request.
E. Supervision is not required for mediators with this caliber of
experience. Again, we are available to consult with each other.
F. Not applicable.
9
CERTIFICATE OF INSURANCE
This cl4iifies that ® STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois - .
C ❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
irSucaS,the foil owing policyholder for the coverages indicated below:
Nun,tofpolicyholder MEDIATION COMMUNICATION TRAINING, INC.
Address of policyholder 7500 STREAMSIDE DRIVE _-
FORT COLLINS, COLORADO 80525-8821
Location of operations -
Description of operations -
The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is
subject to all the terms exclusions, and conditions of those policies.The limits of liability shown may have been reduced by any paid claims. _
POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period)
Comprehensive BODILY INJURY AND
96-EB-4091-4 BusinessLiabilty 03/16/99 03/16/00 PROPERTY DAMAGE
This insurance includes: ® Products-Completed Operations
® Contractual Liability
LI Underground Hazard Coverage Each Occurrence $ 500, (100
® Personal Injury
® Advertising Injury General Aggregate $ 1 , 000, DOD
❑ Explosion Hazard Coverage Products-Completed
❑ Collapse Hazard Coverage Operations Aggregate $ 1 , 000. 000
O General Aggregate Limit applies to each project
0
0
POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY Effective Date Expiration Date (Combined Single Limit)
❑ Umbrella Each Occurrence $
❑ Other Aggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
Workers' Compensation
and Employers Liability . Each Accident $
Disease Each Employee $
Disease- Pohcy Limit $ .
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD a LIo
Effective Date Expiration Date (at beginning of policy e
period)
l
j
If any of the described policies are canceled before Its
expiration date, State Farm will try to mail a written notice to
the certificate holder days before cancellation If
however, we fail to mail such notice, no obligation or liability
will be imposed on State Farm or its agents c
representatives.
Name and Address of Certificate Holder / ,
BOARD OF COUNTY COMMISSIONERS /-� 17�
OF WELD COUNTY Slgnatur of Authorized RepreSentative -\
915 10TH STREET - -, I
GREELEY, COLORADO 80632 /''
Title /_
55&994 a 2-90 Printed in U.SA. _ /7--( - - -
Date
•
- MAY-19-99 WED 19 : 14 MCT 9702251545 P . 01
r
f/A-0,-1 Q
114
GN aart
awnmun6ea1lafz ram my
7500 Streamside Drive
Fort Collins, Colorado 80525
(970) 225 -9473 (970) 225- 1545 Fax
May 19, 1999
To: Elaine Furister/David Aldridge
Fax: 970 346-7698
From: Kathy Brunson
Re: Response to Recommendations & Conditions RFP 99008
#Pages: 1
Dear Elaine and David
In response to your fax, I would like to let you know I intend to comply with
the recommendation and condition in the following manner: cb 3r iiti c , }L
• Recommendation: Allowances for an interpreter for bilingual services. S+nu i `t,
We have access to interpreters through Language Support Services. I firm)spoke with them about their availability and they are willing to interpret ctt
for the mediation, as well as translate in writing, if needed.
• Condition; No charging for any time less than 45 minutes. We will comply
with this, unless there is potential harm created by continuing the
mediation or in the event that the mediation is impossible to move to
resolution. I spoke with Mr. Aaron and he will review and approve/deny
any mediation that doesn't meet your time requirements.
Thanks!
Kathleen L. Brunson
cat \(\
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
'VI GREELEY,CO 80632
cAdministration
and Public Assistance(970)352-1531
Child Support(970)352-6933
Protective and Youth Services(970)352-1923
COLORADO May 14, 1999
Ms. Kathy Brunson, CEO
Mediation Communication Training dba MIT, Inc.
7500 Streamside Drive
Fort Collins, CO 80525
Re: RFP 99008 Intensive Family Therapy
Dear Ms. Brunson:
The purpose of this letter is to outline the results of the RFP Bid process for PY1999-2000 and to
request written information or confirmation from you by May 20, 1999.
A. Results of the RFP Bid Process for PY1999-2000
On April 7, 1999, the Families, Youth and Children (FYC) Commission approved the
RFP(s) listed above for inclusion on our vendor list. The FYC Commission attached the
following recommendations and/or conditions regarding your RFP bid(s).
RFP 99008, Intensive Family Therapy:
Recommendation: Allowances shall be developed for an interpreter for bilingual
services.
Condition: Payment will be denied to Intensive Family Therapy providers for any charge
submitted for therapy 45 minutes or less unless cleared by explanation and approved by
the program area supervisor.
B. Required Response by RFP Bidders Concerning FYC Commission
Recommendations and Conditions.
The Weld County Department of Social Services is requesting your written response to
the FYC Commission's recommendations and conditions. Please respond in writing to
David Aldridge, Weld County Department of Social Services, P.O. Box A, Greeley, CO,
80632, by May 20, 1999, close of business, as follows:
1. FYC Commission Recommendations:
You are requested to review the FYC Commission recommendations and to:
Page 2
Mediation Communication Training, Inc., May 14, 1999
a. accept the recommendation(s) as written by the FYC Commission; or
b. request alternatives to the FYC Commission's recommendation(s); or
c. not accept the recommendation(s) of the FYC Commission.
Please provide in writing how you will incorporate the recommendation(s) into your
bid. If you do not accept the recommendation, please provide written reasons why.
All approved recommendations under the NOFAA will be monitored and evaluated
by the FYC Commission.
2. FYC Commission Conditions:
All conditions will be incorporated as part of your RFP Bid and Notification of
Financial Assistance Award (NOFAA). If you do not accept the condition(s), you
will not be authorized as a vendor unless your mitigating circumstances are accepted
by the FYC Commission and the Weld County Department of Social Services. If you
do not accept the condition, you must provide in writing reasons why. A meeting will
be arranged to discuss your response. Your response to the above conditions will be
incorporated in the RFP Bid and Notification of Financial Assistance Award.
If you wish to arrange a meeting to discuss the above conditions and/or recommendations, please
do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to May
20, 1999.
Sincerely,
Judy A. Griego, Director
Weld County Department of Social Services
cc: Mike Hoover, Chair, FYC Commission
David Aldridge, Social Services Manger II
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