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RESOLUTION
RE: APPROVE CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT FOR RENTAL
CERTIFICATE AND VOUCHER PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Consolidated Annual Contributions
Contract for Rental Certificate and Voucher Programs between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Housing Authority, and the U.S. Department of Housing and Urban Development,
with terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Housing Authority Board, that the Consolidated Annual
Contributions Contract for Rental Certificate and Voucher Programs between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Housing Authority, and the U.S. Department of Housing and
Urban Development be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of April, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Constance L. Harbert, Chair
Weld County Cl Lt• ,,err 4 ^ 1 n
LJo (/
tQ W. e s er, ro-Tem
BY:
Deputy Clerk to
Georg E. Baxter
APP AST M:
a 9 K.
J9At7 of hLA--_- (4:,
Li;
i/Barbara J. Kirkmeyer
980701
de: fig/'
3 th . HA0018
TO: Constance L. Harbert, Chair, Board of
County Commissioners
WI I D FROM: Judy Griego, Director, De rtment of Social
OServices ► l y�
C� SUBJECT: Consolida e' Ann{l Contr. utio s Contract
COLORADO DATE: April 21, 1.98
Staff is requesting Board approval of a replacement Annual Contributions Contract (ACC) for
our Section 8 program. The purpose of the replacement ACC is to replace Project Number
C0090V00012 with Project C0090V00019, obligating $55,743 in budget authority. This ACC
supports assistance for eleven units.
If you have any questions, please telephone me at 352-1551 ext. 6200
980701
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PIK SECTION 8 - FUNDING EXHIBIT
PROGRAM-BASED
ACC NUMBER: C0090CE
FIELD OFFICE: BAPH
OFFICE OF PUBLIC HOUSING
HA NUMBER: C0090
HOUSING AUTHORITY OF WELD COUNTY
P 0 BOX A
GREELEY , CO 806320000
HA FISCAL YEAR-END: 12/31
PROGRAM TYPE: CERTIFICATE PROGRAM
FI FIRST DATE LAST DATE CONTRACT CONTRACT BUDGET
NUMBER OF TERM OF TERM TERM AUTHORITY AUTHORITY
C0090CE0002 11/01/82 10/31/97 180 0 1,032,464
C0090CE0003 12/01/84 11/30/99 180 102,312 1,534,680
00090CE0004 04/01/86 03/31/01 180 98,400 1,476,000
00090CE0005 01/01/87 12/31/01 180 115,188 1,727,820
C0090CE0006 11/01/87 10/31/02 180 146,520 1,670,310
C0090CE0007 08/01/96 07/31/98 24 268,488 536,976
C0090CE0008 11/01/97 01/31/99 15 105,717 132,146
1998-03-03 01.22.15 PAGE 1
c st)7C /
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT •
PIH SECTION 8 - FUNDING EXHIBIT
PROGRAM-BASED
ACC NUMBER: C0090V0
FIELD OFFICE: BAPH
OFFICE OF PUBLIC HOUSING
HA NUMBER: C0090
HOUSING AUTHORITY OF WELD COUNTY
P 0 BOX A
GREELEY , CO 806320000
HA FISCAL YEAR-END: 12/31
PROGRAM TYPE: VOUCHER PROGRAM
Fl FIRST DATE LAST DATE CONTRACT CONTRACT BUDGET
NUMBER OF TERM OF TERM TERM AUTHORITY AUTHORITY
C0090V00007 12/01/90 11/30/97 84 0 276,765
C0090V00008 11/01/90 10/31/97 84 0 490,385
C0090V00009 12/01/91 11/30/97 72 0 352,530
C0090V00010 12/01/91 11/30/97 72 0 534,570
00090V00011 08/01/92 07/31/97 60 0 944,512
00090V00012 03/01/93 02/28/98 60 0 177,415
C0090V00013 05/01/93 04/30/98 60 183,243 615,227
C0090V00014 01/01/94 12/31/98 60 142,264 711,320
C0090V00015 05/01/94 04/30/98 48 113,732 399,793
C0090V00016 08/01/97 07/31/98 12 243,840 243,840
C0090V00017 11/01/97 01/31/99 15 101,306 126,632
C0090V00018 12/01/97 02/28/99 15 221,794 277,243
C0090V00019 03/01/98 02/28/99 12 55,743 55,743
1998-03-03 01.22.26 PAGE 1
ATTACBNENT 1
Consolidated Annual U.S. Department of Housing
and Urban Development
Contributions Contract Office of Public and Indian Housing
Rental Certificate Program
and Rental Voucher Program section 8
Table of Sections page page
1 . Definitions 1 12. Administrative Fee Reserve 3
2. Funding for HA Certificate or Voucher Program 2 13. Depositary 3
3. Term 2 14. Program Records 3
4. HUD Payments for Program 2 15. Default by HA 3
5. Maximum Payments for Program 2 16. Fidelity Bond Coverage 4
6. Reduction of Amount Payable by HUD 2 17. Exclusion from Program 4
7. ACC Reserve Account 2 18. Conflict of Interest Provisions 4
8. Separate ACC for Funding Increment 2 19. Interest of Member of or Delegate to Congress . . . . .4
9. Budget and Requisition for Payment 2 20. Exclusion of Third Party Rights 4
10. HUD Requirements 3 21 . Consolidated ACC 4
11 . Use of Program Receipts 3
1 . Definitions
ACC. Annual contributions contract. Funding Exhibit. An exhibit to the consolidated ACC. The
funding exhibit states the amount and term of funding for a
ACC Reserve Account. An account established by HUD for program. There are separate funding exhibits for the HA
a program from amounts by which the maximum payment certificate program and voucher program.
to the HA under the consolidated ACC (during an HA fiscal
year) exceeds the amount actually approved and paid. This Funding Exhibit A. The funding exhibit for the HA
account is used as the source of additional payments for the certificate program.
program.
Funding Exhibit B. The funding exhibit for the HA voucher
Annual Contributions Contract. The contract for each program.
funding increment. HUD's commitment to make payments
for each funding increment ("project') listed in the funding Funding Increment lalso called a "Project-I. Eacn
exhibit constitutes a separate ACC. commitment of budget authority by HUD to the HA for a
program under the consolidated ACC. The funding
Budget Authority. The maximum amount of funds available increments for the program are listed in the program funding
for payment to the HA over the term of a funding exhibit.
increment. Budget authority is authorized and appropriated
by the Congress. HA. Housing agency.
Consolidated Annual Contributions Contract (consolidated Housing Agency (HAI. The agency that has entered this
ACC). The consolidated contract for the HA certificate consolidated ACC with HUD.
program and voucher program. HUD's commitment to make
payments for each funding increment in a program HUD. U.S. Department of Housing and Urban Development.
constitutes a separate ACC. However, commitments for all
the funding increments are listed in this consolidated ACC. Program. The HA certificate program or voucher program.
Contract Authority. The maximum annual payment by HUD Program Expenditures. Amounts which may be cnarged
to the HA for a funding increment. The amount of contract against program receipts in accordance with the
authority for each funding increment in a program is listed in consolidated ACC and HUD requirements.
the funding exhibit for the program.
Program Receipts. Amounts paid by HUD to the HA fcr a
Fiscal Year. The HA fiscal year. The funding exhibit states program, and any other amounts received by the HA in
the last month and day of the HA fiscal year. connection with the program.
Project. A funding increment for the program.
Page t of 5 form HUD-52520 93
970
Funding for HA Certificate or Voucher Program reduce to an amount determined by HUD:
(1) The amount of the MUD payment for any funding
(a) The funding increments in the HA certificate program or increment.
voucher program are listed in the funding exhibit for the (2) The contract authority or budget authority for any
program. funding increment.
lb) The amount of contract and budget authority for each (b) HUD must give HA written notice of the reduction.
funding increment in a program is stated in the program
funding exhibit. lc) The HUD notice may include a revised funding exhibit
to state the reduction in the amount of contract
lc) By giving written notice to the HA, HUD may revise a authority or budget authority for a funding increment.
funding exhibit: The notice of a revised funding exhibit, or of revisions
(11 To add a cost amendment project. to the funding exhibit for a program constitutes an
(21 To remove a project for which the ACC term has amendment of the consolidated ACC.
expired.
7. ACC Reserve Account
3. Term
An ACC reserve account may be established and maintained
la) The funding exhibit states the first date and last date of by HUD. The amount in the account is determined by HUD.
the ACC term for each funding increment. The ACC reserve account may be used by HUD to pay any
portion of the program payment approved by HUD for a
lb) If the first or last date of the ACC term for a funding fiscal year.
increment is not entered before the consolidated ACC is
signed by the HA, HUD may enter the date 8. Separate ACC for Funding Increment
subsequently, by giving written notice to the HA
HUD's commitment to make payments for each funding
increment ("project") listed in the funding exhibit constitutes
a. HUD Payments for Program a separate ACC.
la) MUD will make payments to the HA for a program in 9. Budget and Requisition for Payment
accordance with HUD regulations and requirements.
Cal Each fiscal year, the HA must submit to HUD an
lb) For each HA fiscal year, HUD will pay the HA the estimate of the HUD payments for the program. The
amount approved by HUD to cover: estimate and supporting data must be submitted at
111 Housing assistance payments by the HA for a such time and in such form as HUD may require, and
program. are subject to HUD approval and revision.
(2) HA fees for administration of the program.
lb) The HA must requisition periodic payments on account
)c( The amount of the HUD payment may be reduced, as of each annual HUD payment. Each requisition must be
determined by HUD, by the amount of program receipts in the form prescribed by HUD. Each requisition must
(such as interest income) other than the HUD payment. include certification by the HA that:
(1) Housing assistance payments have been made in
5. Maximum Payments for Program accordance with contracts in the form prescribed
by HUD and in accordance with HUD requirements;
lal Annual Limit Except for payments from the consolidated and
ACC reserve account, the HUD annual payments for a 12) Units have been inspected by the HA in accordance
program during a fiscal year must not be more than the with MUD requirements.
sum of the contract authority amounts for the funding
increments in the program. Ic) If HUD determines that payments by HUD to the HA for
a fiscal year exceed the amount of the annual payment
(b) Limit on Payments for Funding Increment The total approved by HUD for the fiscal year, the excess must
amount of payments for any funding increment over the be applied as determined by HUD. Such applications
increment term must not exceed budget authority for the determined by HUD may include, but are not limited to,
funding increment. application of the excess payment against the amount
of the annual payment for a subsequent fiscal year.
6 Reduction of Amount Payable by HUD The HA must take any actions required by HUD
respecting the excess payment, and must, upon
jar If HUD determines that the HA has failed to comply with demand by HUD, promptly remit the excess payment to
any obligations under the consoiioated ACC. HUD may HUD.
Page 2 of 5 form HUD•52520 (11/93)
o. HUD Requirements 13. Depositary
(al The HA must comply, and must require owners to la) Unless otherwise required or permitted by HUD. an
comply, with the requirements of the U.S. Housing Act program receipts must be promptly deposited with a
of 1937 and all HUD regulations and other financial institution selectee as depositary by the HA in
requirements, including any amendments or changes in accordance with HUD requirements.
the law or HUD requirements.
lb) The HA must enter an agreement with the depositary
(b) The HA must comply with its HUD-approved institution in the form required by HUD.
administrative plan, equal opportunity housing plan, and
HUD-approved program funding applications. (c1 The HA may only withdraw deposited program receipts
for use in connection with the program in accordance
(c) The HA must use the program forms required by HUD. with HUD requirements.
Id) The HA must proceed expeditiously with the programs Id) The agreement with the depositary institution must
under this consolidated ACC. provide that if required under a written notice from HUD
to the depositary:
11 . Use of Program Receipts (1) The depositary must not permit any withdrawal of
deposited funds by the HA unless withdrawals by
la) The HA must use program receipts to provide decent, the HA are expressly authorized by written notice
safe. and sanitary housing for eligible families in from HUD to the depositary,
compliance with the U.S. Housing Act of 1937 and all (2) The depositary must permit withdrawals of
HUD requirements. Program receipts may only be used deposited funds by HUD.
to pay program expenditures.
le) If approved by HUD, the HA may deposit under the
lb) The HA must not make any program expenditures, ex. depositary agreement monies received or held by the
cept in accordance with the HUD-approved budget est- HA in connection with any contract between the HA
mate and supporting data for a program. and HUD.
:c( Interest on the investment of program receipts 14. Program Records
constitutes program receipts.
(al The HA must maintain comoiete and accurate books of
id( If required by HUD, program receipts in excess of current account and records for a program. The books and
needs must be promptly remitted to HUD or must be records must be in accordance with HUD requirements,
Invested in accordance with HUD requirements. and must permit a speedy and effective audit.
12. Administrative Fee Reserve (b) The HA must furnish HUD such financial and program
reports, records, statements, and documents at such
(al The HA must maintain an administrative fee reserve for times, in such form, and accompanied by such
a program. The HA must credit to the administrative supporting data as required by HUD.
fee reserve the total of:
I1) The amount by which program administrative fees lc) HUD and the Comptroller General of the United States,
paid by HUD for a fiscal year exceed HA admini. or their duly authorized representatives, must have full
strative expenses for the fiscal year. plus and free access to all HA offices and facilities, and to
121 Interest earned on the administrative fee reserve. all the books, documents, and records of the HA
relevant to administration of the program, including the
(b) The HA must use funds in the administrative fee right to audit and to make copies.
reserve to pay administrative expenses in excess of
program receipts. If any funds remain in the (dl The HA must engage and pay an independent public
administrative fee reserve, the HA may use the accountant to conduct audits that are required by HUD.
administrative reserve funds for other housing purposes The cost of audits required by HUD may be charged
if permitted by State and local law. against program receipts.
lc} If the HA is not adequately administering any Section 8 15. Default by HA
program in accordance with HUD requirements, HUD
may. (a) Upon written notice to the HA, HUD may take
(i i Direct the HA to use the funds to improve admin,- possession of all or any HA property, rights, or interests
stration of the Section 8 program or for reim, in connection with a program, including funds held by a
bursement of ineligiole expenses. depositary, program receipts, and rights or interests
(2) Prohibit HA use of administrative fee reserve tunas
'as! a sr 5 form HUD-52520 it 931
under a contract for housing assistance payments with functions with respect to a contract for Housing
an owner, if HUD determines that: assistance payments executed, or to be executed. on his
(1) The HA has failed to comply with any obligations or her behalf, or with respect to a contract for housing
under this consolidated ACC; or assistance payments to which this person is a party.
(2) The HA has failed to comply with obligations under
a contract for housing assistance payments with an (dl The provisions of this section do not apply to the
owner, or has failed to take appropriate action, to depositary agreement, or to utility service for which the
HUD's satisfaction or as directed by HUD, for rates are fixed or controlled by a governmental agency.
enforcement of the HA's rights under a contract for
housing assistance payments (including requiring 19.Interest of a Member of or Delegate to Congress
actions by the owner to cure a default, termination,
or reduction of housing assistance payments, No member of or delegate to the Congress of the United
termination of the contract for housing assistance States of America or resident commissioner shall be
payments, or recovery of overpayments); or admitted to any share or part of this consolidated ACC or to
(3) The HA has made any misrepresentation to HUD of any benefits which may arise from it.
any material fact.
20. Exclusion of Third Party Rights
(to) HUD's exercise or non-exercise of any right or remedy
under the consolidated ACC is not a waiver of HUD's (al A family that is eligible for housing assistance under
right to exercise that or any other right or remedy at this consolidated ACC is not a party to or third party
any time. beneficiary of the consolidated ACC.
s. Fidelity Bond Coverage Ibl Nothing in the consolidated ACC shall be construed as
creating any right of any third party to enforce any
The HA must carry adequate fidelity bond coverage, as provision of this consolidated ACC, or to assert any
required by HUD, of its officers, agents, or employees hand- claim against HUD or the HA.
ling cash or authorized to sign checks or certify vouchers.
21 . Consolidated ACC
17. Exclusion from Program •
(al The consolidated ACC is a contract between HUD and
Single-headed households. pregnant females. and recipients the HA.
of public assistance may not be excluded from participation
in or be denied the benefit of a program because of such (b) This consolidated ACC supersedes any previous annual
status. contributions contract for a program. Matters relating
to funding or operation of the program under a previous
18. Conflict of Interest Provisions annual contributions contract are governed by this
consolidated ACC.
la) Neither the HA nor any of its contractors or their
subcontractors may enter into any contract,
subcontract, or arrangement in connection with a
program in which any of the following classes of
persons has an interest, direct or indirect, during tenure
or for one year thereafter:
(1) Any present or former member or officer of the HA
(except a tenant commissioner).
(2) Any employee of the HA who formulates policy or
who influences decisions with respect to a
program.
(3) Any public official, member of a governing body, or
State or local legislator who exercises functions or
responsibilities with respect to a program.
Ibl Any member of these classes of persons must disclose
the member's interest or prospective interest to the HA
and HUD
lc) The requirements of this section may be waived by
HUD for good cause. No person for whom a waiver is
granted shall be permitted to exercise responsibilities or
Page 4 of 5 form HUD-52520 111,'93
United States of America Secretary of Housing and Urban Development
Signature of Authorized Representative: Date signed:
X
Name &Official Title: (print or type)
John Dibella
Director
Office of Public Housing
Housing Agency Name of Agency: (print or type)
04/27/98
Signature of Authorized e esentative: Date signed:
X Constance L. Harbert, Chair Weld County Board of Commissioners
Name &Official Title: (print or type)
form HUD-52520 (11/93)
Page 5 of 5 n 80761
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