HomeMy WebLinkAbout991531.tiff RESOLUTION
RE: APPROVE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AND
AUTHORIZE CHAIR TO SIGN - COLORADO DIVISION OF CRIMINAL JUSTICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Juvenile Accountability Incentive
Block Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the
Colorado Division of Criminal Justice, Office of Juvenile Justice and Delinquency Prevention,
commencing July 1, 1999, and ending December 31, 2000, with further terms and conditions
being as stated in said grant, and
WHEREAS, after review, the Board deems it advisable to approve said grant, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Juvenile Accountability Incentive Block Grant between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Sheriff's Office, and the Colorado Division of
Criminal Justice, Office of Juvenile Justice and Delinquency Prevention, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of June, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
COUNTY, OL R DO
LuATTEST: r � Dale K. Hall, C air
Weld County Clerk to the Edo: 'a� , j. -/ .
L ,y7lBar ar J. Kirkmeyek. -Tem
BY: f/uc
Deputy Clerk to the Both=
George E. xter
APPROVED AS TO FORM:
ei
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County Atto n C {cs ',sl
Glenn Vaad
991531
50 SO0019
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS
FOR SUBGRANTS ISSUED BY THE COLORADO DIVISION OF CRIMINAL JUSTICE
INSTRUCTIONS. Complete the identifying information, which is found on the Statement of GrantAward (SOGA), in the
table below. Read the form completely, identifying, under "I,"the person responsible for reporting civil rights findings;
and checking only the one certification under "II"that applies to your agency. Have your Authorized Official sign at the
bottom of page 2,forward a copy to the person you identified under "I" and return the original to the Colorado Division of
Criminal.Justice, 700 Kiplin,g, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date.
Grant # 98-JB-19-13 Grant Project Title: Juvenile Accountability Incentive Block Grant
Subgrantee Name (Funded Entity):
Address:
Duration: Beginning date: July 1 , 1999 End date: Dec. 31 , 2000 Award: $ 102,103.00
Project Director's Name & Phone#: Mr. Kenneth Poncelow 356-4015 ext. 3932
AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify, by my
signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. CIVIL RIGHTS REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients, regardless of the type of
entity or the amount awarded, are subject to the prohibitions against discrimination in any program or activity.
I certify that this project will maintain, and submit when required, data to ensure our services are delivered in an equitable
manner to all segments of the service population and our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seg.
I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. A copy of
this Certification will be provided to this person, as identified here:
Person responsible for reporting civil rights findings of discrimination: (Name, address & phone)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE
APPROPRIATE CERTIFICATION (A. B. CI or C2 below) that applies to this subgrantee agency during the period of the
grant duration noted above.
O CERTIFICATION ".A"_ [NO EEOP IS REQUIRED if(1), (2) or (3), below, apply.] This is the Certification that
most non-profits and small agencies will use. Check (1), (2) and/or (3) as they apply to your entity. (More than one may
apply.)
This funded entity has not been awarded more than $1 million cumulatively from all programs administered by the U S.
Department of Justice over an 18-month period that includes the above grant duration period, and
• (1) is an educational, medical or non-profit institution or an Indian Tribe; and/or
(2) has less than 50 employees; and/or
(3) was awarded through this grant from the Colorado Division of Criminal Justice less than 525.000 in
federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301. et
seq.
(CONTINUED ON THE REVERSE SIDE) 991531
o„siouorc,mwi., lost ice Pa e I of?
CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS, OFFICE OF
JUSTICE PROGRAMS (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS (Continued)
O CERTIFICATION "B" (EEOP MUST BE ON FILE)
This funded entity, as a tor-profit entity or a state or local government having 50 or more employees, was awarded,
through this grant from the Colorado Division of Criminal Justice, more than $25,000, but less than$500,000 in federal
U.S. Department of Justice funds_ Also, it has not been awarded more than$1 million cumulatively from all programs
administered by the U.S. Department of Justice over an 18-month period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity has formulated an Equal Employment Opportunity Plan in accordance
with 28 CFR 42.301, et.,eg., subpart E, that it has been signed into effect by the proper authority and disseminated to all
employees, and that it is on file for review or audit by officials of the Division of Criminal Justice or the Office for
Civil Rights, Office of Justice Programs as required by relevant laws and regulations.
O CERTIFICATION "Cl" (EEOP MUST BE SUBMITTED) This funded entity, as a for-profit entity or a state or
local government having 50 or more employees, was awarded, through this grant from the Colorado Division of
Criminal Justice, more than $500,000 in federal U.S. Department of Justice funds, but, it has not been awarded more
than$1 million cumulatively from all programs administered by the U.S. Department of Justice over an 18-month
period that includes the above grant duration period.
Therefore, I hereby certify that the funded entity will submit, within 45 days of the award, an EEOP or an EEOP Short
Form, that will include a section specifically analyzing the subgrantee (implementing) agency.
O CERTIFICATION "C2" (EEOP MUST BE SUBMITTED) This funded entity, having 50 or more employees, has
been awarded more than SI million cumulatively from all programs administered by the U.S. Department of Justice.
including this subgrant from the Div. of Criminal Justice, over an 18-month period that includes the above grant
duration period.
Therefore, I hereby certify that the funded entity will submit, within 45 days of the award, an EEOP or an EEOP Short
Form, that will include a section specifically analyzing the subgrantee (implementing) agency. (If you have already
submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights
showing that your EEOP is acceptable.)
As the Authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully cognizant of
our duties and responsibilities under this Certification.
06/23/99
[Authorized Official's signature] [Date]
Dale K. Hall Chair
[Typed Name] [Title]
* * * * * * * * * *
This original signed farm must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000. Denver, CO
8021?, within 45 days ofthe grant award beginning date. You must also forward a signed copy to the person you identified
under "I" on page 1. DCJwillJbnvard a copy to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice.
Colorado Division of CrOnmaUuHce Page 2 oft ,R,, ;im1zro',6] arc
DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD
FEDERAL PROGRAM INFORMATION
aderal Agency: Office of Juvenile Justice and Delinquency Prevention, OJP, DOJ
Federal Award Year, Name&Number: FY98 Juvenile Accountability Incentive Block Grant; Federal Award#98-JB-VX-0008 .I
CFDA Title and Number: Juvenile Accountability Incentive Block Grant#16.523
Suborantee Name: Weld County
Project Director: Mr. Kenneth Poncelow
Project Director Address: Weld County Sheriffs Office
910 10th Avenue
Greeley, CO 80631
Grant Number: 98-JB-19-13
Project Title: Juvenile Accountability Incentive Block Grant: 19th Judicial District: Greeley, Evans
Weld County, and all other municipalities within the county
Grant Period: July 1. 1999 To December 31,2000
DateIssued: June 11. 1999
In accordance with the provisions of the FY1998 Appropriations Act, Public Law 105-119, November 26, 1997,the Division of
Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application, including the Certified
Assurances and Special Provisions, is incorporated herein as a part of this document.
APPROVED BUDGET BY PURPOSE AREA
Purpose Area#/Project Federal Award Cash Match Total
* #2 Teen Court $7,000 $3,000 $ 10,000
* #2 Community Accountability Boards $12,895 $2,105 $ 15,000
* #5 Gang Training School $17,500 $2,500 $20,000
* #6 Automated Finger Print Station $54,498 $2,605 _ $57,103
'TOTAL BUDGET $81,893 $10,210 : $102,103
* The detailed budgets found in the attached, approved plan provide budget category amounts for each
purpose area. Any purchase of equipment requires the prior written approval of the Division of Criminal Justice.
Special Conditions:
1. The Project Director is responsible to have all staff and volunteers assigned to this funded project read
and understand the rights afforded to crime victims pursuant to Colorado Victim Rights Act and its
enabling legislation, 24-4.1-302.5, 24-4.1-303 and 24-1-304, Colorado Revised Statutes.
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INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the
- approved detailed budget(s)within the approved application, which supersedes any earlier budget request submitted, and
which may be different from the budget originally submitted in your application. The subgrantee must secure prior written
approval from the Division of Criminal Justice if there is to be a change in any budget category.
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary
financial reports.
3. Review carefully the Certified Assurances and Standard Conditions contained in the approved grant application.
4. Review carefully the "Administrative Guide for Federal Justice Grant Programs Administered by the Colorado Division of
Criminal Justice,"which includes procedures regarding this document, drawdown of grant funds, reporting requirements
and requesting grant modifications.
5. This grant award may be voided without further cause if it is not signed by the subgrantee's Authorized Official and returned
to the Division of Criminal Justice within 45 days of the date of issuance.
6. The signature of the Authorized Official below should be the same as the one on the grant application. If there has been
a change in the Authorized Official, please submit a letter with this document so stating, and appropriate documentation in
the case of private agencies.
Standard Conditions:
(1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the grant
period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the project, the
reasons for delay, and the expected starting date.
(2) Operational Within 90 Days. If a prcject is not operational within 90 days of the original starting date of the grant period,
the subgrantee must submit a second statement to the Division of Criminal Justice explaining the'implementation delay.
Upon receipt of the 90-day letter, the Division of Criminal Justice may cancel the project, or where extenuating
circumstances warrant, extend the implementation date of the project past the 90-day period.
(3) When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects
or programs funded in whole or in part with federal money, all subgrantees receiving federal funds, including but not limited
to state and local governments, shall clearly state (1)the percentage of the total cost of the program or project which will
be financed with federal money,and(2)the dollar amount of federal funds for the project or program and (3) use the phrase:
..."through the Division of Criminal Justice, Department of Public Safety."
(4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be
terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the State of
Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the State, the subgrantee shall be
paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based
on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant would
revert to the Division of Criminal Justice upon termination of the grant.
(5) The State will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable
financial OMB circulars and Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount. The State's requirements for invoice, advance payment, and cost reporting submissions are contained in the DCJ
Form 3 Cash Request Procedures and DCJ Form 1A Subgrant Financial Report, which are hereby incorporated by
reference.
(6) These federal funds cannot be guaranteed beyond the end date of this grant period.
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Statement of Grant Award
THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINAL JUSTICE AND THE
JBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND SIGNED BY THE DIRECTOR OF
THE DIVISION OF CRIMINAL JUSTICE OR SUCH DIRECTOR'S DESIGNEE, AND BY THE CONTROLLER OF THE STATE OF
COLORADO OR SUCH CONTROLLER'S DESIGNEE.
This grant is accepted by:
06/73/99
Sig a of Au orized Official Date
Dale K. Hall, Chair
STATE OF COLORADO
BILL OWENS, GOVERNOR
LItAij
By Date
Dir or, vision of Criminal Justi
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Dep of Public Safety
APPROVED
STATE CONTROLLER
ARTHUR L. BARNHART
By Date
Lentre4ler pn Cur `-�
UepartmenrBT'F rif5lic Safety
Return EQTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of
Juvenile Justice, 700 Kipling Street, Suite 1000, Denver, CO 80215.
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• FORMAT FOR COORDINATED ENFORCEMENT PLANTO REDUCE JUVENILE CRIME •
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
(This page should be completed and submitted as the first page of your plan.)
APPLICANT AGENCY:
Legal Title of Application Agency: Weld County
Address: Post Office Box 758
City, State, Zip: Greeley , Colorado 80632
County: Weld Phone: ( 970 ) 356-4000 ['XI G22S
Federal Employer ID Number: 8 4 6 o 0 0 8 1 3 .
LOCATION OF AGENCY: U.S. Congressional District : 4th State Judicial District: 19th
SERVICE AREA: (This project will service the following areas:)
a. U.S. Congressional District #/s: 4 t h
b. Judicial District #/s: 19th
C. City(IeS): Greeley . Evans , Eaton , Ault , Fort Lupton , Johnstown , Milliken
AND/OR
County(ies): Weld
d. Population size (census) of service area: 160 . 000
(IF THIS IS A JOINT PLAN, INCORPORATING ALLOCATIONS TO OTHER JURISDICTIONS,
ATTACH A STATEMENT FROM EACH JURISDICTION, SIGNED BY ITS AUTHORIZED
OFFICIAL, CERTIFYING TO THE PLAN AND APPROVING THE APPLICANT AGENCY
ABOVE TO SERVE AS THE FISCAL AGENT FOR ITS ALLOCATION.)
PROJECT DIRECTOR: (The Project Director is considered to be the primary contact person, and
the person who is directly responsible for ensuring that the plan is implemented. All future
correspondence from the Colorado Division of Criminal Justice will be sent to this person).
Project Director: -I' — `- Ke an.vi r o ? f�.ueio iTitle: ivlanaRer
Agency: Weld County Sheriff ' s Office
Mailing Address: _ 910 loth Avenue
Greeley , Colorado 80631
O `?-6NG0
Phone: ( 970 ) 356-401 ( 970 ) ±5-4- fssY7 E-mail: nfl ; ld .
e-e-4er
ALLOCATION AMOUNT: (If this is a joint plan, provide the total from all entities.)
JAIBG Allocation $ 91 , 893 • 00
Cash match $ 10 , 210 . 00 (This must be at least 10% of Total Cost)
Total Cost $102 , 103 . 00
PROJECT DURATION DATES: From: 1 , 1 900 To: December 31 , 2000
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. . Weld County .
City of Greeley
LOCAL JUVENILE CRIME ENFORCEMENT COALITION FOR: City of Evans
(Please type or pnnt name of counry/municipality)
You are encouraged to use existing groups that focus on youth and have or can be enhanced to have the
required representation.
Mimimum required representation includes A-G: (If any category is impracticable, explain on an attached page.)
A. Law Enforcement: Police and/or Sheriff . E. Schools: School district and/or local middle and/or
B. Prosecutor: District, County and/or City high schools (Please include students.)
C. Probation Services F. Business
D. Juvenile Court: District and/or municipal G. Religious-affiliated, fraternal, nonprofit, and/or social
jurisdiction service organizations involved in crime prevention
H. Other, specify:
NAME AGENCY/ORG..& ADDRESS CATEGORY
Chair, Board of County Commissioners H
Dale K. Hall PO Box 758 , Greeley, CO 80631 -0758 (Local
Govt )
Chief District Judge, 19th Judicial
William West 'PO Box C, Greeley, CO 80632 D
District Attorney, 19th Judicial
AL Dominguez Jr. 915 10th Street, Greeley, CO 80631 B
Weld County Sheriff
Ed Jordan 910 10th Avenue, Greeley, CO 80631 A
Chief Probation Officer
Nancy Kroll 934 9th Avenue, Greeley, CO 80631 C
Weld County School District #6
Jon Eastin 811 15th Street, Greeley, CO 80631 E
The Villa
John Coppom 1750 6th Avenue, Greeley, CO 80631 F
North Range Behavioral Health
Dan Dailey 1306 11th Avenue, Greeley, CO 80631 G
Island Grove Regional Treatment
B.J. Dean 1140 "M" Street, Greeley, CO 80631 G
• UNC/Weld County CHief of Police REP
Terry- Urista Gray Hall, Greeley, CO 80631 A
Greeley Police Chief
Paul H. Branham 919 7th Street, Greeley, CO 80631 A
Evans Police Chief
Michael Guthrie 1100 37th Street, Evans, CO 80620- A
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I. JUVENILE CRIME ENFORCEMENT COALITION (JCEC)
Leaders from agencies throughout the community came together to create the Weld County
Criminal Justice Advisory Board in the latter part of 1998 (SEE APPENDIX A). Their function
was five-fold and included the following:
* To facilitate review. coordination, planning, and continuous improvement of the local
criminal justice system within Weld County.
* To review and recommend local law enforcement block grant expenditure requests by the
Sheriffs Office to the Board of Weld County Commissioners and comply with
requirements of the Local Law Enforcement Block Grant Program.
* To approve the use of forfeited property or the expenditure of forfeited proceeds by the
seizing agency and comply with the requirements of C.R.S., 16-13-702, Disposition of
forfeited property, as amended.
* Develop, coordinate, and integrate an effective, efficient, comprehensive continuum of
jail alternative sentencing.
* Review, develop, and make recommendations to maintain a long term criminal justice
capital needs strategic plan.
A sub-committee of the Weld County Criminal Justice Advisory Committee will oversee this
grant as part of their duties and will work as the Juvenile Crime Enforcement Coalition. The
Weld County Criminal Justice Advisory Committee meets the second Tuesday of January, April,
July, and October of each year. The Juvenile Crime Enforcement Coalition will also meet on
these dates and additional dates as necessary. A copy of the bylaws for the Weld County
Criminal Justice Advisory Committee are attached.
11. ANALYSIS OF JUVENILE JUSTICE SYSTEM NEEDS
Weld County encompass over 4000 square miles with a very diverse population of
approximately 160,000. This population diversity includes different socio-economic groups,
multi-cultural variances, and communities ranging from rural, to small town, to city, to major
metropolitan area. The demographics of Weld County has created a juvenile justice system
which is centralized and not community based. The resources and the skills required to deal with
the issues surrounding juvenile justice are also lacking. Due to Weld County's proximity to the
Denver metropolitan area and the rapid population growth that Weld County is experiencing,
these issues will increase.
In 1997, approximately 1600 cases were reviewed in the juvenile division of the Weld County
District Attorney's Office. Of these cases, approximately 942 juveniles were filed on and went
through the juvenile system. This also included 16 juvenile offenders that were adjudicated as
adults due to the seriousness of their charges.
•
In 1998, approximately 1621 cases were reviewed in the juvenile division of the Weld County
District Attorney's.Office. Of these cases, approximately 1013 juveniles were filed on and went
through the juvenile system. This also included 23 juvenile offenders that were adjudicated as
adults due to the seriousness of their charges. This represents a 7% increase in juvenile filings
and a 30% increase in serious charges being filed against juveniles over a year period.
The Greeley Police Department is currently the only non-metropolitan law enforcement agency
that is tracking known gang members within their jurisdiction in Weld County. The Greeley
Police Department has currently identified 422 gang members that reside within the county. Of
these, 95 are juveniles. In the past two years 404 gang members have been prosecuted. Of these,
89 were juveniles. These are only gang members that have been identified by the Greeley Police
Department and do not account for juveniles that want to get into gang activity or unidentified
members.
There are currently only three deputy district attorney's prosecuting juvenile offenses in the
county and only one of them has specialized training in gang related cases and violent juvenile
offenders. Alternative sentencing strategies are also limited, however, the criminal justice
system as a whole throughout the county is examining how the restorative justice philosophy can
be implemented.
III. ADMINISTRATIVE COSTS
There will be no administrative costs associated with this grant. These costs are being absorbed
by the agencies involved in the programs. These costs should be noted as additional matching
funds above the requirements of this grant. _
IV. PROGRAM PURPOSE AREAS
Program Purpose Area 5
Gang Training School
1. Summary
A three day gang training intelligence school will be created for the 19th Judicial
District. National level trainers will be contracted to come to Greeley, to provide
the same high quality programming that is offered at some of the largest law
enforcement schools. Local and regional trainers will also be invited, in order to
provide networking and representation. Local law enforcement would benefit
from the combined local, regional, and national gang training perspectives.
2 Budget
The school would cost approximately $20,000, which would include:
* Travel, hotel, and meals for presenters
* Facilities and refreshments
* Training Materials (copying, books, etc..)
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* Marketing
* Registration
* Fees for presenters
3. Goals
This school would tentatively be held in the summer or fall of 1999. Its unique
approach would include the following curriculum focus: 1) law enforcement, 2)
prosecution, and 3) probation/parole. Each focus area will include national,
regional, and local perspectives, with panel discussions and opportunities to field
questions.
4. Evaluation
Ike and post tests will measure the effectiveness of the gang school. Additionally,
this training is an endeavor to bring Weld County together in a similar
understanding and strategy for gang prevention and intervention. To measure
whether this was accomplished, participants attending from Weld County
will develop a strategy to curb gang activity utilizing the tools learned in the
training.
Program Purpose Area 6
Automated Finger Print Station
1 . Summary
Currently,juvenile offenders who are arrested are finger printed using the
outdated ink print card method. Using this outdated technology allows for a large
amount of time to expire prior to confirmation of the true identity of the juvenile.
Many finger prints taken using this method are useless.. This also restricts the
usefulness of the finger prints in comparison to full and partial fingerprints left by
criminals at the scenes of their criminal activity. An automated fingerprint system
is already in use in the adult jail and through this grant we are asking for funding
for an additional automated finger imaging station for the unsecured portion of the
jail. This station would allow juveniles being arrested to be fingerprinted using an
automated system, thus improving the quality of fingerprints obtained. These
enhanced fingerprints would verify identification of the juveniles arrested and
increase the likelihood of identifying those juveniles committing criminal activity.
2. Budget
The total cost of the automated finger printing station is $65,000 (SEE
APPENDIX B), this includes:
* A tenprinter 500 dpi roll/slap system, 100- booking capacity, diagnostic
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modem, 17" color monitor, finger drying system, multi-processing and
communications software.
* Criminal card package
* WSQ compression and decompression software
* Slap-to-roll matcher. Automatic verification of correct fingerprint capture
order.
* Internal demographics interface.
* Image printer, 500 dpi, double sided
* Printer cabinet
* Installation and training
* Signature pad device
3. Goals
As described in the summary, this piece of equipment will enable the juvenile
justice system in Weld County to verify juvenile arrestee's identification, more
easily enter them and track them throughout the juvenile system, and may
improve the likelihood of apprehension of those juveniles involved in criminal
activity. Additionally, violent juvenile offenders from other jurisdictions would
be more accurately identified utilizing this system if they re-offend within Weld
County. This would provide for more accurate and successful identification and
sentencing of violent juvenile offenders.
4. Evaluation
To determine if this piece of equipment is meeting the goals as established in this
grant, a log will he maintained by the users of the tenprinter that delineates the
total number of juvenile fingerprints taken, whether the juvenile was using a
correct name, and if there were any matches of that juvenile's finger prints to
criminal activity.
Program Purpose Area 2
Community Accountability Boards
1. Summary
The Weld County criminal justice system is interested in working more closely
with the citizens of the county to determine what they want out of their criminal
justice system. Over the past year there has been a strong movement throughout
the system towards Restorative Justice. To continue in this direction, an
evaluation of what the community(ies) want is necessary. The purpose of this
portion of the grant will to be to retain a graduate level student from an accredited
university to conduct a study into citizen's perceptions, interests, and possible
involvement in the criminal justice system. This study would include the use of
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community accountability boards perhaps modeling those developed in Vermont.
Experimental community accountable boards would be established in identified
areas which would be replicated to other areas, if successful.
2. Budget
The budget for this paid internship would be $10,000 over the life of this grant.
An additional $5,000 is being requested for supplies such as: printing, travel,
materials, telephone, and other items necessary to complete the citizen surveys.
Law enforcement officers would also be associated with this program but their
salaries, travel, and expenses would be assumed by the associated agencies.
3. Goals
The goals of the community accountability board would be:
* To promote citizen ownership of the criminal justice system by involving
them directly in the justice process.
* To provide opportunities for victims and community members to confront
offenders in a constructive manner about their behavior.
* To provide opportunities for offenders to take personal responsibility and
he held directly accountable for the harm they caused to victims and
communities.
* To generate meaningful "community driven" consequences for criminal
actions that reduce a costly reliance on formal criminal justice processing.
4. Evaluation
The graduate student selected for this position will issue a report to the Weld
County Criminal Justice Advisory Board at each of their quarterly meetings. This
report will describe the findings of the student about the communities initial and
ongoing perceptions about the criminal justice system. This report will also
discuss the progress and any issues associated with the community accountability
boards. At the conclusion of the grant period the student will prepare and present
a paper describing the Weld County Community Accountability Board
experience.
Program Purpose Area 2
Teen Court
Summary
The Nineteenth Judicial District, the City of Greeley and Greeley/Evans School
District Number 6 faces an ongoing problem with deterring youth from criminal
activities or deterring youth from violating school regulations. It is felt that if
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small problems are allowed to escalate, that even more serious criminal activity
will result. Early intervention is necessary to prevent troubled juveniles from
getting involved in even more serious criminal activities and street gangs.
Currently, such minor infractions are handled at a myriad of levels because of the
multiple jurisdiction involved, including the District Attorney's Office, the City of
Greeley and Greeley/Evans School District Six. An early intervention program,
like Teen Court, would help all of these jurisdictions intervene with youth headed
for more serious criminal trouble.
The purpose of this segment of the grant would be to provide the Greeley Police
Department, the Greeley City Attorney's Office, the Weld County District
Attorney's Office and Greeley/Evans School District Number Six with a
mechanism to intervene early in youth criminal and school discipline problems.
The Teen Court would provide educational opportunities, as well as, to teach all
youth how the judicial system works. By providing a positive experience for
youth, it is hoped that they would be reluctant to engage in illegal activities in the
future. Youth offenders would be given an opportunity to avoid the more formal
disciplinary systems of the school district, or criminal prosecution through the
District Attorney's Office, by participating in Teen Court. Youth offenders would
also have a better acceptance of their sentence when those consequences are
ordered by a jury of their peers, as opposed to an adult court system.
A joint youth court system will be created. This Teen Court will handle minor
school infractions, as well as minor criminal matters. By way of example,
offenses such as shoplifting,underage possession of alcohol, graffiti and other
vandalism offenses. All the positions in the Teen Court, the prosecuting attorney,
the defense attorney, the bailiff and the jurors, would be filled by students or
youth from the Greeley/Evans area. Adults would be available to administer the
program, as well as provide training to all those youth participating in the Teen
• Court program. The Teen Court judge would always be an adult, generally. a
licensed attorney. The Weld County Bar Association has volunteered to assist in
providing attorneys to serve in this function. In addition, legally trained adults or
refired judges could fill that role as well.
2. Budget
The entire Teen Court program will need a budget of S50,000. Most of that
budget will be met in kind through contributions of a court administrator and
educator by the School District, and contributions by the City of Greeley of
courtroom and office space to house Teen court operations. Additional funding is
needed though, to cover the production of court forms, stationary and envelopes to
conduct correspondence, as well as postage, other office supplies needed to start
the program up. A stand-alone computer will also be needed. A computer is
6
necessary to coordinate the hundreds of youth that will go through this system,
either as part of the education process or as youth offenders each year. The
computer can also be used to track recidivism to help measure whether this Teen
Court is, in fact, benefiting the community at large be reducing recidivism.
Projected Expenses - Funded and Unfunded
Court Administrator Salary and Benefits $30,000 Paid by District 6
Courtroom and Office Space & Utilities $10,000 Funded by City of
Greeley
Office Supplies, Marketing, and Training $ 7,000 Grant
Materials
Computer and Printer $ 3,000 Grant
Dollars will also be needed for training materials for both adult and youth
participating in the system, and marketing to the dozens of agencies and schools
that will benefit from participation in this program.
3. Goals
Teen Court will begin in the fall of 1999 to coincide with the new school year. It
will involve senior high level youth. This unique city, county, and school district
approach would achieve the goals of early youth intervention for troubled youth,
provide a sentencing system for youth offenders by their peers, provide an
educational opportunity for both youthful offenders, as well as to other youth, to
have them understand and appreciate the judicial system and their community at
large. A subcommittee of the JAIBG will focus on the design and implementation
of the Teen Court program. It is anticipated that 200-400 youthful offenders will
be eligible for Teen Court. An equal or greater number of high school students
will participate as volunteer jurors or attorneys.
4. Evaluation
Statistics will be kept on youthful participants to track whether the youth involved
in the Teen court system will later become involved with the formal juvenile
justice system. While confidentiality must be maintained, statistical information
will show whether an improvement in the offense rate occurs by comparing Teen
Court participants to the general population offense rate. The system will also
• track the number of youth educated about the judicial system.
SUMMARY OF BUDGET ALLOCATION BY PROGRAM PURPOSE AREA
Four purpose areas have been identified for this grant that would help to improve the
7
•
•
service delivery and prosecution of juveniles in the 19th Judicial District. Two fall
within the prosecution area totaling $77,103 or 76% of the total grant and two fall within
the sanctions area which total $25,000 or 24% of the grant (SEE APPENDIX C). No
funds are being requested for administration costs, these are being absorbed by the
requesting agencies. Matching funds are not delineated by purpose area (except those
above the required 10% match) but from the grant monies requested as a whole.
Purpose area number 5, The Gang Training School, is budgeted to cost $20,000. dollars.
Purpose area number 6, The Automated Fingerprint Station, is budgeted to cost$65,000.
The grant funded portion of this piece of equipment is $57,103 with the remainder of the
purchase price ($7897) matched by Weld County.
Total for the Prosecution Areas: $77,103.00
Purpose Area Number 2, Community Accountability Boards, allow for a paid internship
position in the amount of$10,000 for the duration of the grant. An additional $5000 is
budgeted for office supplies, materials, and travel.
Purpose Area Number 2, Teen Court, is budgeted to cost $50,000. The grant funded
portion of this amount will be $10,000 with the remainder of the $40,000 funded by the
City of Greeley and the Greeley/Evans School District number Six.
Total for the Sanctions Areas: $25,000.00
The sanctions areas of this grant account for 24% of the total grant or 11% below the
35% minimum for these areas. Alternative funding sources from the City of Greeley and
Greeley/Evans School District Number Six have lessened the funding required for the
teen court through this grant. The community accountability boards are being
supplemented by personnel from the Weld County Sheriffs Office. Additionally, in the
new grant cycle the Weld County Criminal Justice Advisory Board will be submitting a
grant with a greater emphasis in the sanctions areas.
8
•
•
•
•
• • 'SUMMARY OF BUDGET ALLOCATION BY•PROGRAM PURPOSE AREA • •
Summarize the amounts you have budgeted to the Purpose Areas chosen in your plan (from each Budget Form)
and compare them to the amounts on the allocation guidelines provided with the original packet. Include this
-ompieted-page with an attached justification of any variance from the minimum percentages allocated. Reasons
,justify different proportions might include 1).alternative funding sources for these areas, 2) recipient does not
have jurisdiction in the area, 3) existing structures and initiatives meet the need of the purpose area(s), or 4) the
awarded funds are too small to make an impact if divided.
Allocation Total of
Budget Budgeted
Amount & Federal Purpose Areas
Percentage* Funds &
of Total
$ -0-
Subgrantee Administrative Costs
10% (max.)
3. Hire additional juvenile judges, probation officers, and court-appointed
defenders, and fund pre-trial services for juveniles, to ensure the smooth and
expeditious administration of the juvenile justice system.
4, Hire additional prosecutors, so that more cases involving violent juvenile
offenders can be prosecuted and backlogs reduced.
5. Provide funding to enable prosecutors to address drug, gang, and youth
violence problems more effectively.
s77 , 103 . 00 6. Provide funding for technology, equipment, and training to assist
prosecutors in identifying and expediting the prosecution of violent juvenile
offenders.
45% 76% 7. Provide funding to enable juvenile courts and probation offices to be more
(minimum) effective and efficient in holding juvenile offenders accountable and reducing
recidivism.
8. Establish court-based juvenile justice programs that target young firearms
offenders through the establishment of juvenile gun courts for the
adjudication and prosecution of juvenile firearms offenders.
9. Establish drug court programs for juveniles to provide continuing judicial
supervision over juvenile offenders with substance abuse problems and to
provide the integrated administration of other sanctions and services.
1. Build, expand,renovate, or operate temporary or permanent juvenile correction or
detention facilities, including training of correctional personnel. **
S25 , 000 . 00 2 Develop and administer accountability-based sanctions for juvenile offenders.
(Guidelines encourage the use of private nonprofit community-based
organizations in this area.)
10. Establish and maintain interagency information-sharing programs that enable the
35% 24111 juvenile and criminal justice system, schools and social services agencies to make
(minimum) more informed decisions regarding the early identification, control, supervision, and
treatment of juveniles who repeatedly commit serious delinquent or criminal acts.
_ (Statewide focus)
11. Establish and maintain accountability-based programs that work with juvenile
offenders who are referred by law enforcement agencies,or which are designed in
$ 0 0 y cooperation with law enforcement officials,to protect students and school personnel
from drug, gang, and youth violence.
12. Implement a policy of controlled substance testing for appropriate categories of
juveniles within the juvenile justice system.
102 , 103 . 0
100%
TOTAL
//
BUDGET FORM
(Copy this form or use this format for each purpose area and the administrative portion of the funds)
PROGRAM PURPOSE AREA. 5 - -'f,-.ti • el IMPLEMENTING AGENCY. W e l t1 County L l) S t r i c t A t C c.r n e c•
• ROUND ALL A4OUNTS TO TJIE NEAREST MOLE DOLLAR.
r (t.• (2) (3) (4) TOTAL I Source 1
It.PERSONNEL Annual Full-time Annual Fnnge Sub-Total %of tune for
Salary Benefit Cost This Proje Fed 5 ct I Match,
r I
% S I
r .. j= X % S
X % S I
4- I- 'iv
x I s
•
—
I
TOTAL PERSONNEL COST I i
r TOTAL Source-1
2.SUPPLIES AND OPERATING
F. S I Match J
Facilities . Refreshments , Training Materials , S ,
Marketing , and Registration s 2500. 0( a :e. ,e;:.);:.7.
$
S
L •• • TOTAL SUPPLIES AND OPERATING•COST • NM= I r V
I' TOTAL Source
3.TRAVEL(Designate specifically in-state and out-of-state travel.)
_ !=.d S I Match
n5
$ .
S .
•
TOTAL TRAVEL COST • E:=1 ,
TOTAL Source
4. EQUIPMENT Fes f Match
•
—
I — 5
5 .
TOTAL EQUIPMENT COST • 11111111
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES I TOTAL I r Source
Attach a copy of each contract with a detailed budget. = S 1 Match
Corse Presenters -- (-9!^,A4 7/grv4 r.,..1 s 17500 .C�.�i D,: /'}
4 i s
i
s •
TOTAL CONTRACTED COSTMEM 0 r7.5-al
6. TOTAL r__OF ALL PROJECT COSTS TOTAL Source
(1 through S) Fed$ %of Total 1; Match 5 %of Tota:
TOTAL CAST
)n non , (1(,) I -OOL .0%
:Z/
BUDGET FORM
(Copy this form or ujse this format for each purpose area and the administrative portion of the funds.)
+ni., rr'
PROGRAM PURPOSE AREA. (t `:, e-�_:.�++,+IMPLEMENTING AGENCY. Uv e I tI Co it n L v .S h]'r i 1. t . . Off L].'
_ROUND ALL-An10ttNTS TO TtlE NEAREST WHOLE DOLLAR. T
(1) T (2) (3) • (a) • TOTAL Source
1. PERSONNEL Annual Full-time Annual Fringe Sub-Total %of time for
Salary I Benefit Cost This Project r FeO S l Matcr.
+I c X % S
H = X % S _ •
Ti - ( 96 S •
i .{ x % s •
I 1 — .1 t x % s II =--- — ,
II TOTAL PERSONNEL COST I
T TOTAL Source
2.SUPPLIES AND OPERATING
- =mss I M
S
S
$
TOTAL SUPPLIES AND OPERATING COST • L_TI
TOTAL AL Source
I3.TRAVEL(Designate specifically in-state and out-of-state travel.)
Fad S I h'a'r^
S
i
iiimmilummi I
TOTAL.TRAVEL COST
r • TOTAL Source
�4. EQUIPMENT 1
Fed S I Match _
Tenprinter 500 dpi Roll/Slap System (SEE APPENDIX 5
B) s571o3 . oi ,�y) �9g a �o�J
$
s
. ,=ernL •• TOTALEQUIPMENT COST •:'• • 5q) y g l ".a r ti 0�% I
15. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source
I Attach a copy of each contract with a detailed budget. Fed S I Match
L I
$
t
I s •
l is
TOTAL CONTRACTED COSTNEM �1
6. TOTAL OF ALL PROJECT COSTS TOTAL Source
(1 through]5)
Fed by p %of Total Match S %of Total
r�
TOTAL COST_ - =7 . 1()�i3On �`�yr '7 ! d 9 j) t LOS �/O
BUDGET FORM
(Copy this form or use this format for each purpose area and the administrative portion of the funds.)
GROGRAM PURPOSE AREA: • 2- f..r,.. CAY IMPLEMENTING AGENCY: City of Greeley
__ ROUND ALL AMOUNTS TO THE{NEAREST WHOLE DOLLAR
(1) (2) (3) (4) TOTAL Scurr- �`
1.PERSONNEL Annual Full-time Annuaf Fringe. Sub-Total %of time for
Salary Benefit Cost This Proiect Fed S Match I
t, F X % S
I /X %LS
X % S
_ 1 fi k x % s
TOTAL PERSONNEL COST II
TOTAL Source ^j
2.SUPPLIES AND OPERATING
1 Fed S 1 MBtCh
Office sunnlies . marketing , and training materials $ 7000 . (x ) i'. 0DG' i i
Computer and Printer .„, y 4.t. ,/N On,..f/1' , 5 3000 . 0 ) 3, D0.)
S
S .
•
TOTAL SUPPLIES AND OPERATING COST 101 r 1 7 DDJ , .1, D4011
T
r TOTAL Source
3.TRAVEL(Designate specifically in-state and out-of-state travel.) t Fed S I Match I
t
r ' S
S � H
S
.• TOTAL TRAVEL COST - '•
TOTAL Source
EQU I
IPMENT Fed S Match
S
r:
S
5
I__.. TOTAL EQUIPMENT COST
. 5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES I TOTAL Source
Attach a copy of each contract with a detailed budget. 1 Fed S 1 Match
• 5
S
5 •
-
S •
I
TOTAL CONTRACTED COST t`
'6. TOTAL OF ALL PROJECT CL' TS TOTAL Source
(1 through 5) %of Total
Fed S %of Total o� Match S _
- TOTAL COST . 10 , 000 . °D 7 0 p 0 -7026 r J.* .0O 6 : ✓0;
.2.3 •
•
BUDGET FORM
(Copy this form or use this format for each purpose area and the administrative portion of the funds.)
' ROGRAM PURPOSE AREA: _ - C4 e IMPLEMENTING AGENCY: Weld County
• ROUNQALL AMOUNTS TO TtablEAREST WHOLEDOLLAR. _.
(1) (2) (3) (4) TOTAL Source II
1.PERSONNEL Annual Full-time Annual Fnnge Sub-Total %of time for
Saiarr Benefit Cost - i This Protect, Fed 5 Match
t.
4. - X % S •
1- -
+ _ ;( % S
= X % S
+1 X % S
F
'� j
I— TOTAL PERSONNEL COST.. j1 _ li
r ' TOTAL �_ Source
2.SUPPLIES AND OPERATING
F c f
es+ M� atch
Printing, Telephone , and Office Equipment S 3000 . 09,2,g9,j— /G ''7"-
i s
IS .•
r_"
I TOTAL SUPPLIES AND OPERATING COST 3Onn - �, ?9S. I n-5
TOTAL I Source
I' TRAVEL(Designate specifically in-state and out-of-state travel.) •
I- Fer'S Match r
[-In County Travel by Paid Intern - 4-.1n r �� � t^ �A ..`I^✓ $ 2000 . 0(1 0 001!
1TCI.a:A.,ta.L, I1i • ��7a0-4AQ,s
s •
1 •
TOTAL TRAVEL COST • 0 •47;6 96
r TOTAL Source
rt. EQUIPMENT
Eed S Match
S
S
• TOTAL EQUIPMENT COST • i
1
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source I
Attach a copy of each contract with a detailed budget. Fed S fjlatcit i
Paid Internship s10000 . O0lii,DOD] O11
$
)
11 ^ .
TOTAL CONTRACTED RACTED COST 10000 . ( ) 10) OOt7 , /�11
6. TOTAL OF ALL PROJECT COSTS TOTAL Source
(1 through 5) %of Total
Fed S %of Total Match S
•
TOTAL COST 15 000. 00 P. 9 L, 3 O / I 0 S
L-/a -
,zy
Program Purpose Area Number 5, Gang Training School
Personnel:
No personnel are required for this program. Personnel time required for the planning and
administration of this training will be paid for by the implementing agency.
2. Supplies and Operating:
Payment for facilities (if required)
Refreshments at breaks and working lunches
Training materials
Printing
Notebooks
Reference Materials
Visual Aids
Marketing and registration
Postage
Telephone
* All purchases will be made through competitive bid, state or local award, or
established purchasing procedures.
3. Travel:
No travel will be required for this program. Travel for presenters will be paid for by the
presenter's fees.
4. Equipment:
No equipment will be required for this program. Equipment required for training
(projectors, flop charts, chalk boards, etc...) will be supplied by the implementing agency.
5. Contracted Consultant and Professional Services
Contracts for consultants will he supplied after grant funding is obtained and consultants
are identified. Selection of the consultants will be made by the implementing agency and
will he approved by the Weld County Criminal Justice Advisory Board.
Program Purpose Area Number 6, Tenprinter 500 dpi
Roll/Slap System
1. Personnel:
No personnel are required for this program. Personnel time required for the planning and
administration of this training will be paid for by the implementing agency.
2. Supplies and Operating:
Due to Weld County already utilizing the Tenprinter 500 dpi Roll/Slap System and only
•
needing a station for juvenile processing in supplies or specialized computer software is
required. -
3. Travel: •
No travel will be required for this program.
4. Equipment: (SEE APPENDIX B)
A tenprinter 500 dpi roll/slap system, 100- booking capacity, diagnostic
modem, 17" color monitor, finger drying system, multi-processing and
communications software.
* Criminal card package
* WSQ compression and decompression software
* Slap-to-roll matcher. Automatic verification of correct fingerprint capture
order.
* Internal demographics interface.
* Image printer, 500 dpi, double sided
* Printer cabinet
* Installation and training
* Signature pad device
5. Contracted Consultant and Professional Services
In consultants or professional fees will need to be paid.
Program Purpose Area Number 2, Teen Court
1. Personnel:
No personnel are required for this program to be funded by the grant. Personnel time
required as a court administrator will be paid for by the City of Greeley and the
Greeley/Evans School District Number Six.
2. Supplies and Operating:
This grant will pay for:
Office supplies for the court staff and court administrator
Marketing of the concept to teenagers and offenders
Training materials for teenagers that participate in the program
A computer and printer that will be utilized by the court staff and court admini
strator.
* All purchases will be made through competitive hid, state or local award, or
established purchasing procedures.
3. Travel:
Any travel required for this program will be funded by the City of Greeley or the
Greeley/Evans School District Number Six.
2 G
•
•
•
4. Equipment:
Any equipment required for this program and the court room will be funded by the
implementing agency.
5. Contracted Consultant and Professional Services
Professional services for this program are being donated by the Weld County Bar
Association. Any other consultants or professional services required by this program will
be funded by the implementing agency.
Program Purpose Area Number 2, Community Accountability
Boards
Personnel:
No personnel are required for this program. Personnel time required for the planning and
administration of this program will be paid for by the implementing agency.
•
2. Supplies and Operating:
This grant will pay for:
Office supplies for the paid intern
Marketing of the concept to communities and offenders
Training materials for community members that participate in the program
* All purchases will be made through competitive bid, state or local award, or
established purchasing procedures.
•
3. Travel:
This expense will pay mileage to the paid intern for his/her travel in association with the
Community Accountability Boards. All travel will be in state.
4. Equipment:
Any equipment required for this program will be funded by the implementing agency.
* All purchases will be made through competitive bid, state-or local award, or
established purchasing procedures.
5. Contracted Consultant and Professional Services
This budget item will be provided as a stipend to the intern over the life of the grant. Any
other consultants or professional services will be funded by the implementing agency.
The intern selected for this position will he approved by the Weld County Criminal
Justice Advisory Board.
27
•
Cash Match
•
All cash matches mentioned in this grant proposal are obtained from units of local government.
None were obtained through any federal.fund sources.
;� y
CERTIFIED ASSURANCFS AND SPECIAL PROVISIONS:
The applicant hereby certifies that the project described in this application meets all the requirements set forth in the Office
of Juvenile Justice and Delinquency Prevention's Guidance Manual for the Juvenile Accountability Incentive Block Grant
Program which was established through Public Law 105-119, Novemver 26, 1997, that all information contained in the
application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply
with all provisions of the Guide and all other applicable federal and state laws, rules and regulations that have been or may
hereafter be established.
The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this
application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Gram
Award and in the Colorado Division of Criminal Justice publication, Administrative Guide for Federal Justice Grant
Programs.
A. Financial and Administrative Management
1) The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management
and efficient disbursement of funds received.
2) The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-
102 (Common Rule), A-110, and A-133, and will comply with the provisions of the Office of the Comptroller,
Office of Justice Programs, OC_Financial Guide, current edition. For practical purposes, the requirements
which are pertinent to the management of Juvenile Justice and Delinquency Prevention Act funds have been
extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant
Programs referenced above. However, such a guide cannot cover every foreseeable contingency, and the
applicant is ultimately responsible for compliance with applicable state and federal laws, rules and regulations.
3) The Division of Criminal Justice will pay the subgrantee the reasonable and allowable costs of performance, in
accordance with the applicable financial OMB circulars and Colorado State Fiscal Rules, not to exceed the
amount specified herein as the Total Award Amount. The Division reserves the right to make and authorize
modifications, adjustments, and/or revisions to the Subgrant Award for the purpose of making changes in
budget categories, extensions of subgrant award dates, changes in goals and objectives, and other modifications
which do not change the total amount of the Grant Award. The Division's requirements for such subgrant
adjustments are contained in the procedures for DCJ Forms 4a, 4b, 4c, and 4d, which are hereby incorporated
by reference. The Division's requirements for invoice, advance payments, and cost reporting submissions are
contained in the DCJ Form 3 Cash Request Procedures, and DCJ Form 1-A Subgrant Financial Report, which
are hereby incorporated by reference. Advance payments cannot exceed 30-day operating expenses.
4) Pursuant to 24-30-202.4, Colorado Revised Statutes (as amended), the state controller may withhold debts
owed to state agencies under the vendor offset intercept system for (a) unpaid child support debt or child
support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title
39, CRS; (c)unpaid loans due to the student loan division of the department of higher education; (d) owed
amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the
state or any state agency thereof, the amount of which is found to be owing as a result of final agency
determination or reduced to judgment as certified by the controller.
B. Match and Non-Supplanting of State/Local Funds
1) The applicant assures that federal funds made available through this grant will not be used to supplant state or
local funds but will be used to supplement and increase the amounts of such funds that would, in the absence of
federal funds, be made available.
2) The applicant certifies that matching funds, if applicable, required to pay the non-federal portion of the cost of
this subgrant are in addition to funds that would have otherwise been made available for purposes of this
project.
C. Inspection, Record keeping, and Audit
1) The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the
subgrant, in accordance with OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit
Organizations). At such time as the audit, if necessary, is completed, ONE COPY OF THE AUDIT REPORT
MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. If the audit report
does not meet the A-133 standards or is not submitted in a timely manner, then the applicant accepts
7
•
• C:ERTIF:ED ASSURANCES AND SPECIAL'PROVISIONS (CONTJNUED)
responsibility for the costs of a financial program audit to be performed by the Colorado Department of Public
Safety.
2) The applicant assures that it will maintain all project records in order to facilitate an effective audit for three
years from the date of the final financial report or beyond the three year period if an audit is in progress and/or
the findings of a completed audit have not been resolved satisfactorily.
3) The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a
separate file bearing the project title and grant number. All expenditures must be supported by documentation
and only actual approved expenditures will be permitted.
4) The applicant assures that the Division of Criminal Justice, the Colorado Department of Public Safety, and the
Comptroller General of the United States Department of Justice or designee, shall have access for purposes of
audit and examinations to any bonds, documents, papers and records of the subgrantee and to relevant books
and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee
of these provisions.
5) The applicant assures that signatories of the application and subgrant award and personnel employed through
this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by
the Division of Criminal Justice.
•
6) The applicant assures that it shall maintain such data and information and submit such reports in such form, at
such times, and containing such data and information as the Division of Criminal Justice may reasonably
require to administer the program. The applicant further assures that quarterly financial and narrative reports
shall be submitted within 15 days of the end of each calendar quarter and shall be current and actual; and that
final reports shall be submitted within 45 days of the end date of the subgrant.
D. Discrimination Prohibited
1) The applicant assures that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of
1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-
402.C.R.S. 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative
Action, dated April 16, 1975. Pursuant thereto, the following provisions shall be contained in all state
contracts or subcontracts.
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race,
creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age.
The contractor will take affirmative action to insure that such applicants are employed, and that
employees are treated during employment without regard to the above mentioned characteristics. Such
action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post these
provisions in conspicuous places, available to employees and applicants for employment.
b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or
age.
c. The contractor will send to each labor union or representative of workers with which he has collective
bargaining agreements or other contract or understanding, notice to be provided by the contracting
officer, advertising the labor union or workers' representative of the contractor's commitment under the
Executive Order, Equal Opportunity and Affirmative Action, dated•April 16, 1975, and of the rules,
regulations., and relevant Orders of the Governor.
d. The contractor and labor unions will furnish all information and reports required by Executive Order,
Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of
the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the
/ .3
CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED):
contracting agency and the office of the Governor or the Governor's designee for purposes of
investigation 1..o ascertain compliance with such rules, regulations and orders.
e. A labor organization will not exclude any individual, otherwise qualified, from full membership rights in
such labor organization, or expel any such individual from membership or discriminate against any of its
members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age,
national origin, or ancestry. (24-34-402(1)(c) C.R.S.)
1. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce
the doing of any act defined in this contract to be discriminatory or obstruct any person from complying
with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly,
to commit any act defined in this contract to be discriminatory. (24-34-402(1)(e) C.R.S.)
g. In the event of non-compliance with the non-discrimination clauses of this contract or with any of such
rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part
and the contractor may be declared ineligible for further State contracts in accordance with procedures,
authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the
rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be
imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and
Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance
therewith, or as otherwise provided by law.
h. The contractor will include the provisions of paragraph (a) through (h) in every sub-contract and purchase
order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that
such provisions will be binding upon each subcontractor or vendor. The contractor will take such action
with respect to any sub-contracting or purchase order as the contracting agency may direct, as a means of
enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event
the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a
result of such direction by the contracting agency, the contractor may request the State of Colorado to
enter into such litigation to protect the interest of the State of Colorado.
•
2) The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d); Title VI of the Civil Rights Act of
1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the
Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42,
Subparts C, D, E, and G; Department of Justice regulations on disability discrimination, 28 CFR Part 25 and
Part 39; and Executive Order 11246, as amended by Executive Order 11375, and their implementing
regulations, 41 CFR Part 60.1 et seq.,as applicable to construction contracts.
3) The applicant assures that their services arc delivered in an equitable manner.based on gender,race.family,
income and mentally, emotionally or physically handicapping conditions, to all segments of the service
population and their employment practices comply with Equal Opportunity Requirements, 28.CFR 42.207 and
42.301 et seq.
4) The applicant assures that in the event a federal or state court or administrative agency makes, or has made.
a finding of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex or disability against it, the applicant will forward a copy of the finding to the Division of Criminal
Justice within 45 days of the finding, or, if the finding occurred prior to the grant award, within 45 days of
the award date.
5) CERTIFICATION OF COMPLIANCE WITH CIVIL RIGHTS REGULATIONS The applicant assures that,
upon award of this subgrant, it will certify in writing that it is in compliance with Civil Rights Regulations
regarding an Equal Employment Opportunity Plan (EEOP), as summarized in the appropriate Certification.
below, as it applies to this applicant/subgyantee agency during the period of the subgrant duration.
CERTIFICATION(NO EEOP REQUIRED) If(a) or(b) and/or (c) apply.
The prospective subgrantee certifies that it (a)is an educational,medical or non-profit institution or an
Indian Tribe; or(b)has less than 50 employees, and/or(c)receives through this subgrant less than $25.000
m federal U.S. Department of Justice funds. Also, it has not been awarded more than S1 million
/y
•
• CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUEDY
•
cumulatively from all programs administered by the U.S Department of Justice over an 18-month period
that includes this subgrant duration period. Therefore,this agency is not required to maintain an ESOP,
• pursuant to 28 CFR 42.301, et seq.
CERTIFICATION (EEOP ON FILE)
The prospective subgrantee is a for-profit entity, or a state or local government,having 50 or more
employees. receiving through this subgrant more than $25,000, but less than $500.000 in federal U.S.
Department of Justice funds. Also, it has not been awarded more than $1 million cumulatively from all
programs administered by the U.S. Department of Justice over an 18-month period that includes the this
subgrant duration period. Therefore,this agency certifies that it has formulated an Equal Employment
Opportunity Plan in accordance with 28 CFR 42.301,et sec., subpart E.that it has been signed into effect
by the proper authority and disseminated to all employees, and that it is on file for review or audit by
officials of the Division of Criminal Justice or the Office for Civil Rights, Office of Justice Programs as
required by relevant laws and regulations.
CERTIFICATION (EEOP SUBMISSION)
The prospective subgrantee is a for-profit entity, or a state or local government,having 50 or more
employees,receiving through this subgrant more than$500,000 in federal U.S. Department of Justice
funds. Also, it has not been awarded more than$1 million cumulatively from all programs administered
by the U.S. Department of Justice over an 18-month period that includes this subgrant duration period.
Therefore, this agency certifies that it will-submit,within 45 days of the award, either an ESOP or an EEOP
Short Form. Whichever is submitted must include an analysis of any implementing arm of this subgrantee.
Or
The prospective subgrantee,having 50 or more employees,has been awarded more than$1 million
cumulatively from all programs administered by the U.S. Department of Justice, including this subgrant
from the Colorado Division of Criminal Justice,over an 18-month period that includes this grant duration
period. Therefore,this agency certifies that it will submit.within 45 days of the award,an EEOP or an
EEOP Short Form,that will include a section specifically analyzing the subgrantee(implementing) agency.
E. Procurement and Contracts
1) The applicant assures that open, competitive procurement procedures must be followed for all purchases
• under the subgrant, including especially the purchase of equipment and professional services. All contracts
for professional services, of any amount, and equipment purchases over one thousand dollars must receive
prior approval by the Division of Criminal Justice.
2) The applicant assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services)
which is not incorporated in the approved application or approved in advance by the Division of Criminal
Justice.
3) The applicant assures that contractors/vendors who assist the subgrantee to develop specifications,
requirements, statements of work and/or Request For Proposals for a proposed procurement shall be
excluded from bidding or submitting a proposal to compete for the award of such procurement.
4) The applicant assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical
representation and works of any similar nature, the Division of Criminal Justice has the right to use,
duplicate and disclose, in whole or in part in any manner for any purpose whatsoever and authorize others to
do so. If the material or invention is copyrightable, the subgrantee may copyright such, but the Division of
Criminal Justice reserves royalty-free non-exclusive and irreversible license to practice, reproduce, publish
and use such materials in whole or in part, and authorize others to do so.
5) The applicant assures that no rights or duties under this subgrant shall be assigned without consent of the
Division of Criminal Justice.
/5
••CE3.TIFL'ED ASSURANCES AND SPECIAL PROVISIONS(CONTINUED'):
F. Indemnification
To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees
and agents, against any and all claims, damages, liability and court awards including costs, expenses, and
attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents,
subcontractors, or assignees pursuant to the terms of this subgrant.
G. Prohibited Acts
1) The signatories hereto aver that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences)
and 18-8-401, et. seq., (Abuse of Public Office), C.R.S., 1986 Replacement Vol., and that no violation of
such provisions is present.
2) The signatories aver that to their knowledge, no state employee has personal or beneficial interest
whatsoever in the service or property described in the application/proposal.
H. Certification Regarding Debarment, .Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered
Transactions (Subgrantees receiving$100,000 or more)
•
1) The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals,
subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or agency. By
signing and submitting this proposal, the prospective subgrantee is providing the certification set out below.
a. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. If it is later determined that the prospective subgrantee knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government,
the department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is
submitted if at any time the prospective subgrantee learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage
sections of rules implementing Executive Order 12549.
d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered
transaction he entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions.
f. A participant in a covered transaction may rely upon a certification (OW Form 4061/1) of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A participant
may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may check the Nonprocurement List.
g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
/G
CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED):
•
h. Except for transactions authorized under paragraph d above, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
2) Where the prospective subgrantee is unable to certify to.any of the statements in this certification, the
prospective subgrantee shall attach an explanation to this application.
I. Certification Regarding Lobbying (Subgrantees receiving $100,000 or more) The prospective subgrantee
certifies, by submission of this proposal, that
1) No federal funds received through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the making of any federal grant, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement;
2) If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this subgrant, the prospective
subgrantee shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities."
J. Right of Privacy for Recipients of Services and Sharing of Information.
The prospective subgrantee certifies, by submission of this proposal, that
1) Pursuant to Section 223(a)(18) of the JJDP Act, procedures have been established to ensure that this
program will not disclose program records containing the identity of individual juveniles. Exceptions to
this requirement arc authorization by law; consent of either the juvenile or his/her legal authorized
representative; or justification that otherwise the functions of this title cannot be performed. Under no
circumstances may public project reports or findings contain names of actual juvenile service recipients.
2) Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile-
serving agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C.
§1232g), as amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools
to play a vital role in a community's efforts to identify children who are at risk of delinquency and
provide services prior to a child's becoming involved in the juvenile justice system.
3) Necessary information will be shared in accordance with the "Children's Code Records and Information
Act," 19-1-301 et seq., Colorado Revised Statutes (1996), to balance the best interests of children and the
privacy interests of children and their families with the need to share information among service agencies
and the need to protect the public safety.
K. Other Federal and State Requirements
1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the
interpretation, execution and enforcement of this subgrant. Any provision'of this subgrant whether or not
incorporated herein by reference which provides for arbitration by any extra-judicial body or person or
which is otherwise in conflict with said laws, rules and regulations shall be considered null and void.
Nothing contained in any provision incorporated herein by reference which purports to negate this or any
other special provision or condition in whole or in part shall be valid or enforceable or available in any
action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by
the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant
is capable of execution.
2) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted, and otherwise made available.
3) Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the
purposes hereof.
l7
•t_EllTIFLED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED): •
•
4) Either party may terminate the subgrant with thirty days written notice of intent to cancel or terminate. The
subgrant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the
best interest of the state of Colorado to terminate the subgrant. If the subgrant is terminated by either the
subgrantee or the state, the subgrantee shall be paid the necessary and allowable costs incurred through the
date of termination, but not exceeding a prorated amount based on the number of days of project operation
prior to the date of termination. Any equipment purchased under this subgrant would revert, at the option of
the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the subgrant.
5) The subgrant may be suspended or terminated at any time by the Division of Criminal Justice if the
subgrantee fails to comply with the provisions of the JJDP Act, 1974, as amended, or any of the Certified
Assurances and Special Provisions.
6) Any inconsistency or conflict in this subgrant shall be resolved by giving precedence in the following order:
(a) Certified Assurances and Special Provisions; (b) Statement of Grant Award, and (c) Subgrant
Application.
i X
CE.lT1FICATION/SIGNATURES: (Original signatures required. Please sign in BLUE ink.)
The APPLICANT, through the following signatories, understands and agrees that any subgrant received as a
Fault of this project proposal shall be subject to and incorporate the statements made herein including the
Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for
this plan and are fully cognizant of our duties and responsibilities for this plan."
A. Authorized Official (Person authorized to enter into binding commitments on behalf of the applicant agency)
4/14/99
Signature o uthorized fficial Date
Dale K. Hall Chair, Board of County Commissioners
Typed Name. Title
Address: P.O. Box 758
GrPplpy, CO RR639
Phone: (970) 356-4000 Fax: (970) 352-0242 E-mail:
B. Project Director (Person who will be in direct charge of the project)
c "2 /
��G/L �L • 9./ /3/ P7
Signature of Project Director Date 7-
Kenneth H. Poncelow Manager
Typed Name Title
Address: 910 10th Avenue
Greeley, Colorado 80631
Phone:970-356-4015 x 3960 Fax: 970-304-6460 E-mail:
C. Financial Officer (Person responsible for fiscal matters relating to this project)
Signature of Financial Officer Date
Kim Fliethman Manager
Typed Name Title
Address: 910 10th Avenue
Greeley, Colorado 80631
Phone: 970-356-4015 x 462q;ax:970-353-8551 E-mail:kfliethman@co.weld.co.us
/ 9
•
. INDEX
PAGE TOPIC
1 Grant Application
2 Coalition Membership
3 Grant Summary
11 Summary of Budget Allocationsrt--
12 Certified Assurances and Special Provisions
19 Certification/ Signatures
\2p Budget Narrative
29 Appendices
TABLE OF APPENDICES
Appendix A Bylaws Weld County Criminal Justice Advisory Board
Appendix B Cost Estimate for Tenprinter System
Appendix C JAIBG Fund Distribution
Appendix D Waiver of Direct Subgrant Award (Greeley)
Appendix E Waiver of Direct Subgrant Award (Evans)
Appendix F Time Line for Grant
Appendix A
BYLAWS
WELD COUNTY CRIMINAL JUSTICE ADVISORY COMMITTEE
Article I -Name of Committee
The committee shall be called the "Weld County Criminal Justice Advisory Committee"
(hereinafter referred to as "the Committee").
Article II -Functions of the Committee
The functions and duties of the Committee are:
• Facilitate review, coordination, planning, and continuous improvement of the local
criminal justice system within Weld County.
• Review and recommend local law enforcement block grant expenditure requests by the
Sheriffs Office to the Board of Weld County Commissioners and comply with
requirement of the Local Law Enforcement Block Grant Program.
• Approve the use of forfeited property or the expenditure of forfeited proceeds by the
seizing agency and comply with the requirements of C.R.S., § 16-13-702, Disposition
of forfeited property, as amended.
• Develop, coordinate, and integrate an effective, efficient, comprehensive continuum
of jail alternative sentencing.
• Review, develop, and make recommendations to maintain a long-term criminal justice
capital needs strategic plan.
Article III - Membership of Committee
A. Membership - The Committee shall consist of fourteen (14) members. The membership shall
include:
(1) The Chairperson for the Board of County Commissioners of Weld County.
(2) The Chief District Court Judge for the Nineteenth (19th) Judicial District.
(3) The Chief Weld County Court Judge.
(4) The District Attorney for the Nineteenth (19th) Judicial District.
Page 1 of 5 Pages
(5) The Weld County Sheriff
(6) The Weld County Public Defender.
(7) A Representative from Weld County Community Corrections.
(8) A Representative from the Nineteenth (19th) Judicial District Probation Department.
(9) A Representative from the Nineteenth (19th) Judicial District Parole Department.
(10) A Representative of the Chiefs of Police in Weld County.
(1 1) A Representative of the Greeley Police Department.
(12) A Representative of the Island Grove Regional Treatment Center.
(13) A Representative of Weld Mental Health.
(14) A Representative of School District 6.
B. Appointment of Members - The members of the Committee shall be either become members
by virtue of their position or be appointed by the group or entity which they represent.
C. Terms of Members - The terms of members of the Committee shall be for as long as they hold
the position which provides them membership or as long as their appointing group or entity
desires.
D. Alternate members - Each member may designate an alternate member, who may attend
Committee meetings in the member's absence and have the full rights and responsibilities of
membership.
Article [V - Officers
A. The Committee shall elect from its own members a chairman and Vice-Chairman. Term of
office shall be for one year.
B. In the absence of the Chairman, the Vice-Chairman will act in that capacity.
C. In the absence of the Claiunan and the Vice-Chairman, a temporary Chairman will be selected
by the Committee.
D. A secretary will be appointed by the Committee Chairman. It shall be the responsibility of
the secretary to inform the Board of County Commissioners of Weld County of the names of
Page 2 of 5 Pages
•
•
the members of the Committee, their terms, and the names of the groups or entities they
represent.
•
Article V - Nomination and Election of Officers
The nomination and election of annual officers shall be held.during the first regular meeting
of each calendar year. Each nomination shall be seconded to be placed on the ballot, and elections
shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the Committee will be conducted quarterly the second Tuesday of
January, April, July, and October provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the Tuesday
meeting date.
C. Special meetings may be called when deemed necessary by the Chairman.
D. A quorum shall consist of not less than nine (9) members of the Committee. A quorum shall
be necessary at any meeting where the agenda includes:
(1) Changing the bylaws.
(2) Forwarding recommendations to the Board of Weld County Commissioners.
(3) Electing officers.
(4) Special meetings.
(5) Approving Federal Forfeiture Subcommittee recommendations regarding use of
forfeited property or expenditure of forfeited proceeds. -
(6) Conducting a public meeting to consider input regarding Local Law Enforcement
Block Grant Subcommittee recommendations prior to formulating a Committee
recommendation.
F. The concurring vote of a majority of those present shall he required to change the bylaws, elect
officers, or forward recommendations to the Board of Weld County Commissioners.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Page 3 of 5 Pages
•
•
•
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required,and carry out general chairman responsibilities.
Article VIII - Duties of Vice-Chairman
It shall be the responsibility of the Vice-Chaiiuian to assume the duties of the Chairman in his
absence. Also, he shall perform other duties assigned by the Chairman.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and keep
minutes of all such meetings.
Article X - Standing Subcommittees
There shall exist the following three standing subcommittees of the Committee which shall
have those duties and responsibilities as listed below. Only members of the Committee may sit as
members of the standing subcommittees. Each standing subcommittee shall report to the Committee
at its next regular meeting after the meeting of or transaction of business by the standing
subcommittee. Additional standing subcommittees may be created by the Committee upon
amendment to these Bylaws according to the procedures set forth in Article V1., below.
A. Federal Forfeiture Subcommittee
(1) Membership: District Attorney for the Nineteenth (19th) Judicial District; Weld
County Sheriff; and the Chairperson for the Board of County Commissioners of Weld County.
(2) Duties: The Federal Forfeiture Subcommittee shall have the duty to recommend
approval of the use of forfeited property or the expenditure of forfeited proceeds by the seizing
agency to the Committee.
B. Local Law Enforcement Block Grant Advisory Subcommittee
(I) Membership: District Attorney for the Nineteenth (19th) Judicial District; Weld
County Sheriff: the District or County Court Judge; the Representative of School District 6; and the
Representative from island Grove Regional Treatment Center .
(2) Duties: The Local Law Enforcement Block Grant Advisory Subcommittee shall have
the duty to review application for funding and the proposed use of block grant funds and make
recommendations to the Committee.
Page 4 of 5 Pages
C. Alternative Sentencing Subcommittee
• - (I) Membership: District Attorney for the Nineteenth (19th). Judicial District; Weld
County Sheriff; the District or County Court Judge; the Weld Count), Public Defender; the
Community Corrections Representative; the Nineteenth(19th) Judicial District Probation Department
Representative; and the Nineteenth (19th) Judicial District Parole Department Representative.
(2) Duties: The Alternative Sentencing Subcommittee shall have the duty to develop
recommendations and monitor a continuum of integrated sentencing alternatives that will effectively
protect the community but reduce recidivism and need for additional confinement facilities.
Article VI - Amendment of Bylaws
These Bylaws may be amended according to the following procedure:
I. The proposed amendments to the Bylaws may be presented at any meeting of the
Committee at which a quorum is present, provided seven (7) days notice has been given to each
member.
2. For passage, such proposed amendments must receive the vote of the majority of the
entire membership of the Committee.
Ai AW PFILESBVLA W SBYLOAC 13TH
Page 5 of 5 Pages
Appendix B
FEB-25-1999 11 46 DIGITAL BIOMETRICS INC 612 932 7181 P.01/02
Dill
Digital Biometrics, Inc
February 25, 1999
Mr. Dave Malcomb
Weld CountySheriff Office
Phone# (970)3564015
Fax# (970) 304-6460
Dear Dave,
The following reflects budgetary system and maintenance pricing for the 1133S TENPRINTER
and options. Monthly on-site remedial maintenance is available in either a seven (7) day per
week,twenty-four(24)hour per day or five(5)days per week,nine (9)hours per day options.
Model Description Oty Price 24/7 9/5
1133S TENPRINTER 500 dpi roll/slap I $33,500.00 $355.00 $320.00
system, 100-booking capacity,
diagnostic modem, 17" color
monitor,finger dryer system,
multi-processing and
communications software
MI00 Criminal Card Package 1 $4,000.00 $40.00 $30.00
M105 WSQ compression and 1 $2,500.00 $25.00 $20.00
decompression software.
M107 Slap-to-Roll matcher.Automatic 1 $3,500.00 $30.00 $25.00
verification of correct fingerprint
capture order.
1 1803-XX Internal Demographic Interface. 1 $6,000.00 $85.00 $70.00
(Utilizes existing FTP or NFS
capabilities of Unix)
570 ILD Image printer, 500 dpi, double-sided. 1 $9,900.00 $90.00 $80.00
55001 Printer Cabinet 1 $ 600.00 N/C N/C
TAT-1133S Installation and training 1 $3500.00
Total Live Scan Roll/Slap $63,500.00
System
Total Monthly Maintenance $625.00 $545.00
Total Yearly Maintenance $7,500.00 $6,540.00
5600 Rowland Road Minnetonka,MN 553434315 TEL 6129320888 FAIL 612.932.7181, www.digitalbioi etrics.com
FEB-25-1999 11:47 DIGITAL ➢IOMETRICS INC 612 932 7101 P.02/02
Options Available for the 1133S TENPRINTER System
Model Description Qyt Price 24/7 9/5
D-134-2 Signature Pad Device
(device for capturing a written 1 $1,500.00 $15.00 $10.00
signature)
General Terms and Conditions
1. Systems are shipped FOB Minnetonka,Minnesota
2. Products are warranted against defects in materials and/or workmanship for a period of
ninety(90) days from the date of installation.
3. Prices do not include any provisions for taxes (if any), which are the responsibility of the
purchasing agency.
4. Prices exclude any provisions for engineering service charges(labor) incurred by the
purchasing agency during the warranty period, unless such charges are the direct result of
defects in materials or workmanship. Engineering service charges subsequent to the
warrant period (both parts and labor)are the responsibility of the purchasing agency. A
maintenance contract for the system is recommended and is available from DBI.
5. Term of payment is net thirty(30) days upon shipment of the system.
6. The optional Demographic Communications Module interface pricing does not include
revision costs to your existing demographics booking system or local agency network if
any are needed.
7. DBI products are delivered with network connection capability. Agency network
assistance, including network troubleshooting, can be provided by DBI personnel at a rate
of$225.00 per hour charge(minimum charge of $750.00)plus expenses.
Please review the enclosed information. If you have any questions,please contact me at (813)
991-9657.
Sincerely,
Bob Heires
Regional Sales Manager
TOTAL P.02
Appendix C
•
JAIBG Fund Distribution:
Federal Match Subtotal
Weld County $41,048 $4.561 $45,609
Greeley $29,865 $3,318 $33,183
Evans $9,442 $1,049 $10,491
Bonus $11,538 $1,282 $12,820
Total $91,893 $10,210 $102,103
Minimum Allocations: Guidelines Plan Actual %
Prosecution 45% $45,946 $77,103 76%
Sanctions 35% $35,736 $25,000 24%
Balance 20% $20,421 $0 0%
Total $102,103 $102,103
Proposed Allocation Plan:
Prosecution Area $65,000 $77,103
Sanctions $35,736 $25,000
Total $100,736 $102,103
Prosecution Detail:
Gang Prosecution Seminar:
Contracted Trainers $17.500
Supplies $2,500
Subtotal $20,000
Tenrpinter:
Hardware $57,103
Software $0
Subtotal $57,103
Prosecution Total $77,103
Sanctions
Teen Court $10,000
Subtotal $10,000
Community Adjustment Board
Intern $10,000
Supplies $5,000
Subtotal $15,000
Sanctions Total $25,000
Actual Grant Total $102,103
Appendix D
•
•
WAIVER OF DIRECT SUBGRANT AWARD
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
TO: Colorado Division of Criminal Justice, Colorado Department of Public Safety
The City of Greeley Hereby waives its right to its Federal Fiscal Year 1998
allocated direct subgrant award amount of $ 29.865 And requests that our unit of
government's funds be awarded to Weld County Government . The JAIBG Plan
submitted by this designated lead unit of government includes the needs of our unit of government
and our award amount will be spent for our benefit through this plan. Representation of our unit
of government fully participated in the plan development and will continue to monitor and
participate in the plan implementation.
All cash match associated with our allocated amount have been assured to through the submitted
plan.
I HEREBY CERTIFY THAT THE INFORMATION PROVIDED ON THIS PAGE IS
CORRECT.
Name: Leonard Wiest Title: City Manager
•
Signature: + t � Date: � f
Appendix E
WAIVER OF DIRECT SUBGRANT AWARD
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
for the Federal Fiscal Year 1998 Award
TO: Colorado Division of Criminal Justice, Colorado Department of Public Safety
The Fv�? t:v Council
(Unit of Government) hereby waives its right to its Federal
Fiscal Year 1998 allocated direct subgrant award amount of$ 9 , 442 . 00
and requests that
(JAIBG Allocation)
our unit of government's funds be awarded to Weld Count y Board of Commissioners
(Designated lead unit of government)
The JAIBG Plan submitted by this designated lead unit of government includes the needs of our unit of
government and our award amount will be spent for our benefit through this plan. Representation of
our unit of government fully participated in the plan development and will continue to monitor and
participate in the plan implementation.
All cash match associated with our allocated amount have been assured to through the submitted plan.
Authorized Official for thi Tlnit of( over n : [Chair ofCounty Commissioners;Mayor, City Manager. or
Chair of City Council (provide documentation of appropriate authority)]
I HEREBY CERTIFY THAT THE INFORMATION PROVIDED ON THIS PAGE IS CORRECT.
Name:
Title:
Signature:
Date:
h:pcyaing. aivcm..pd
re city ui
• COLORADO
March 16, 1999
Colorado Division of Criminal Justice
Colorado Department of Public Safety
700 Kipling Street, Suite 1000
Denver, CO 80215
RE: Waiver of Direct Subgrant Award Juvenile Accountability Incentive Block Grant
(JAIBG) for the Federal Fiscal Year 1998 Award
The City of Evans hereby waives its right to its Federal Fiscal Year 1998 allocated direct .
subgrant ward amount of$9,442.00 and requests that our unit of government's funds be awarded
to Weld County. The JAIBG Plan submitted by this designated lead unit of government includes
the needs of our unit of government and our award amount will be spent for our benefit through
this plan. Representation of our unit of government fully participated in the plan development
and will continue to monitor and participate in the plan implementation.
All cash match associated with our allocated amount have been assured to through the submitted
plan. .
Sincerely,
,(e_A
Mike Cooper, Mayor
City of Evans
MC/pr
1100 37th Street • Evans, Colorado 80620-2036 • (970) 339-5344 • Fax: (970) 330-3472
Appendix F
GRANT TIME LINE
June 1999 Begin planning gang school
Purchase ten printer automated fingerprint station
July 1999 Select intern for the Community Accountability Board and have him/her
approved by the Weld County Criminal Justice Advisory Committee
Select a teen court administrator
August 1999 Select teen court staff
Install and have operational the Ten Printer Automated Fingerprint
Station
September 1999 Provide the gang prosecution training school
Begin holding the teen court
October 1999 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
Prosecution Strategy due from the participants of the gang prosecution
school
January 2000 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
April 2000 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
July 2000 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
First evaluation report due for the teen court
First evaluation report due on the Tenprinter Automated Fingerprint
Station
October 2000 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
January 2000 The Community Accountability Board intern reports to the Weld County
Criminal Justice Advisory Committee
Second evaluation report due for the teen court
Second evaluation report due on the Tenprinter Automated Fingerprint
Station
Copy
JUVENILE
ACCOUNTABILITY
INCENTIVE BLOCK
GRANT
wean COUNTY
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