HomeMy WebLinkAbout950820.tiffRESOLUTION
RE: APPROVE 1996 APPLICATION FOR FINANCIAL ASSISTANCE FOR SECTION 18 FTA
FUNDS TO COLORADO DEPARTMENT OF TRANSPORTATION AND AUTHORIZE
CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a 1996 Application for Financial Assistance
for Section 18 FTA Funds to the Colorado Department of Transportation from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Division of Human Services, with terms and conditions being as stated in said application,
and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 1996 Application for Financial Assistance for Section 18 FTA Funds to
the Colorado Department of Transportation from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Division of Human
Services, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of April, A.D., 1995.
/
ATTES 4'vvtU,':/7'I
Weld County Clerkto,the, Board
CC' NS
Fxri JSFn
BOARD OF COUNTY COMMISSIONERS
D COUNTY, COLORADO
K. Hall, Chairma
a. / /t,Psxt�lh
arba;a J. Kirk yer, Pro em
'GeorgeE. Baxter
Constance L. Harbert
W. H. Webster
950820
HR0065
COLORADO DEPARTMENT OF TRANSPORTATION ALL APPLICANTS
FTA GRANT APPLICATION FORM
APPLICATION FOR FINANCIAL ASSISTANCE
I. NAME OF APPLICANT ORGANIZATION: 2. CONTACT PERSON: Linda Piper
Weld County Department of Human Resources TELEPHONE NUMBER: (970) 353-3800 ext 3320
3. ADDRESS: 1551 North 17th Avenue
P.O. Box 1805
Greeley, CO 80632
4. AREA(S) TO BE SERVED:
Weld County
5. OPERATING DATA
One way passenger trips per month
Vehicle hours per month
Vehicle miles per month
1994
15,097
31544
61,958
1995(est.)
16,750
33.650
66.000
1996(est.)
16250
33 750
y
6. ESTIMATED % OF PASSENGERS WITHIN THE
FOLLOWING GROUPS:
Asian or Pacific Islander
Black
Hispanic 40%
Native American Indian or Alaskan
White 60%
7. ESTIMATED % OF PASSENGER TRIPS WITHIN
THE FOLLOWING GROUPS:
Non Disabled > 60
Disabled > 60
Disabled < 60
General Public
Total 100%
II%
8%
28%
53%
8. FEDERAL FUNDS REQUESTED:
Capital
Operating
Administrative
Sect. 16
Sect. 18 Sect. 18i
$20,000
$48,061
$7,857
9. I HEREBY CERTIFY THAT I HAVE REVIEWED THE APPLICATION AND THAT ALL INFORMATION
CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
NAME
Dale K. Hall
SIGNA
TITLE
DATE
Chairman, Weld County Board
of Commissioners
PPLICATIONS MUST BE RECEIVED AT:
COLORADO DEPARTMENT OF HIGHWAYS, DIVISION OF TRANSPORTATION DEVELOPMENT,
TRANSIT UNIT, ROOM 212
4201 E. ARKANSAS AVENUE, DENVER, COLORADO 80222
y/i7/96"
APPLICATIONS WILL NOT BE ACCEPTED AFTER 5:00 P.M., APRIL 20, 1995
APPLICATIONS RECEIVED AFTER 5:00 P.M. APRIL 20, 1995 WILL BE RETURNED
1
950820
ESTIMATED 1996 BUDGET SUMMARY ALL APPLICANTS
Table A
ESTIMATED 1996 INCOME
Source
Income (from Table D)
From reserve / savings
TOTAL
Amount
$925,387
$0
$925,387
Table B
To Reserve Fund
Administration
Operating
Capital
TOTAL
ESTIMATED 1996 EXPENDITURES
Eligible
For FTA
Funding
$122,471 $11,224
$802,916
FTA Funds Local
Requested Match
Needed
$7,857 (70%) $3,367 (30%)
$96,121 $48,061 (50%) $48,061 (50%)
$25,000
TOTAL $925,387 $132,345
$20,000 (80%) $5,000 (20%)
$75,918 $56,428
Table C
Source(s)
Preschool
SOURCES OF MATCH
Match Required - $56,428
Amount
$32,652
CDSI
$259,315
2
Source(s)
Weld County Donated:
License Plates
$10,450
Office Space
$17,640
Parking Lot
$12,000
Gas Discount
$31,063
Utilities
$4,200
Total
$367,320
Amount
950820
SOURCES OF INCOME
Table D
Funding Source
Rider Donations
Fares
City of Greeley
CDSI
WELDCOS
Head Start
Migrant Head Start
CSBG
AAA Senior Nutrition
JTPA
Preschool
Supplemental Foods
Weld County Donated:
License Plates
Office Space
Parking Lot
Gas Discount
Utilities
To/From Reserves/Savings
FTA Sect. 18/18i
Totals
1994
Actual
$0
$13,421
$246,446
$5,517
$207,751
$86,085
$91,983
$42,532
$8,058
$32,150
$295
$9,676
$17,640
$12,000
$29,700
$3,664
$32,050
$838,968
3
1995
Estimated
$1,000
1996
Proposed
$7,500
$8,650 $0
$256,000 $259,315
$8,000 $8,000
$181,800 $237,832
$122,258 $100,860
$65,000 $93,994
$41,250 $45,621
$8,000 $8,000
$28,300 $32,652
$0 $343
$9,705 $10,450
$17,640 $17,640
$12,000 $12,000
$30,150 $31,063
$3,718 $4,200
$46,444 $55,917
$839,915 $925,387
950820
Table E
PART A
PARTICIPATION LEVEL
Part A -(only for Section 18 applicants serving both urbanized and non -urbanized areas).
* NOT APPLICABLE TO THIS PROGRAM *
Non -Urbanized
Trips
Total
/Trips
PART B -(only for Section 18 applicants providing seasonal service).
* NOT APPLICABLE TO THIS PROGRAM *
Seasonal Operating Hours
1st Qtr.
2nd Qtr.
3rd Qtr.
4th Qtr.
Total
Lowest
Qtr. = ( )/3=
Divided By "Total"
YEAR ROUND
PARTICIPATION
LEVEL"
x 12
Table F
Item
VEHICLES
EQUIPMENT
FACILITIES
TOTAL
CAPITAL BUDGET
1994
Actual
1995
Estimated
$0 $193,437
$0
$0
$0
1996
Proposed
$0
$10,000 $18,175
$0 $6,825
$203,437 $25,000
4
950820
SECT. 18/18i APPLICANTS ONLY
Table G
Labor
Fringe & Benefits
Services
Materials & Supplies
Utilities
Insurance
Leases
Miscellaneous
Purchased Trans. Service
Licenses & Taxes
TOTAL
ADMINISTRATION BUDGET
Column 1 Column 2 Column 3
1996
1994 1995 Proposed
Actual Estim. Expense
$47,933 $41,531 $51,768
$11,772 $10,702 $12,713
$12,702 $17,518
$7,591
Column 4
In -Kind
Column 5
1995
Eligible
for FTA*
$7,256
$1,524
$13,718 $1,752
$13,339 $8,198
$2,902 $370 $4,734 $400
$17,653 $17,640 $19,065 $17,640 $692
$11,366
$111,919
$318 $12,275
$101,418 $122,471
$18,040 $11,224
70% FTA Share $7,857
30% Local Share $3,367
*Note Column 5 is not derived by subtracting column 4 from column 3
5
950820
SECT. 18/18i APPLICANTS ONLY
Table H
OPERATING BUDGET
Column 1 Column 2 Column 3 Column 4 Column 5
1996 1995
1994 1995 Proposed Eligible
Actual Estim. Expense In -Kind for FTA
Labor
Fringe & Benefits
Services
Materials & Supplies
Utilities
Insurance
Leases
Miscellaneous
Purchased Trans. Service
Licenses & Taxes
SUBTOTAL
$351,519
$338,021 $386,671
$86,332 $88,593
$93,140 $144,734
$85,361
$48,802
$108,268 $13,665
$120,591 $20,968
$141,859 $98,897
$5,579 $2,990
$12,094 $12,000
$83,346
$31,063 $20,186
$6,025 $3,800
$12,000 $12,000
$565 $60,014
$9,676 $9,735
$727,049
6
$10,450 $10,450
$738,497 $802,916
$57,313 $103,621
Total Operating Revenue $7,500
Column 5 TOTAL minus
Operating Revenue $96,121
Shared by FTA (50% of above) $48,061
Local Share (50% of above) $48,061
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Commuter Services N/A
Shamrock Taxi N/A
Pdedi Cab N/A
3
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Description of Project Recipients in Service Area
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95(6820
SECTION 18/181 APPLICANTS ONLY
ASSURANCES
APPLICATIONS FOR FEDERAL FUNDS UNDER SECTION 18
OF THE FEDERAL TRANSIT ACT OF 1991, AS AMENDED
To the best of my knowledge, based on the information submitted in this application, as the duly authorized
representative of Weld County Human Services
(applicant)
I make the following assurances to FTA and the State of Colorado:
A. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 18
project described herein and to receive and disburse Federal funds.
B. Some combination of State, local, federal and private funding sources has or will be committed by the
applicant in a timely fashion to provide the required local share.
C. The Applicant has, or will have by the time of delivery, sufficient funds to operate the vehicles and/or
equipment purchased under this project, as applicable.
D. The Applicant assures affirmative compliance with Title VI of the Civil- Rights Act of 1964 and related
statutes.
E. The transportation needs of elderly and handicapped persons have been addressed by the Applicant.
F. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with
other transportation providers and users.
G. The Applicant will comply with the applicable provisions of the guidelines relative to charter bus service
and school bus operations.
H. The Applicant has worked to ensure the continued use of existing revenues to complement
Section 18118i funds.
I. The Applicant will establish and implement a system of drug and alcohol testing as required in federal
regulations.
J. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
project.
ila1P K Mall
Signature Chairman, cThe 'man, Weld County Board of Commissioners
Name
Title
Date
10
950820
SECTION 16 APPLICANTS
ASSURANCES
We, the Governing Body of
(applicant)
in approving the submission of the attached application, certify:
A. The Applicant is a private non-profit organization incorporated in the State of Colorado, or that it is a
public body which has undertaken the requisite certification process to be designated as an eligible
Section 16 recipient
B. The Applicant has the requisite fiscal, managerial, and legal capacity to carry out the Section 16
project described herein and to receive and disburse Federal funds.
C. The Applicant has or will have by the time of delivery, sufficient funds to purchace and operate the
vehicles and/or equipment purchased under this project, as applicable.
D. The Applicant assures affirmative compliance with Title VI of the Civil Rights Act of 1964 and related
statutes.
E. The transportation needs of elderly persons and persons with disabilities have been addressed by the
Applicant.
F. The Applicant has demonstrated and will continue to demonstrate efforts to achieve coordination with
other transportation provides and users, including social service agencies capable of purchasing service.
G. The Applicant will implement policies and procedures to ensure compliance with the provisions of the
Americans with Disabilities Act of 1990.
K. The Applicant will provide a fair and timely opportunity to private sector operators to participate in the
project.
Name
Signature
Title
Date
NOT APPLICABLE
11
aP3s
950820
CURRENT SERVICE DESCRIPTION PAGE 12
A. DESCRIPTION OF ORGANIZATION
Weld County Division of Human Services (WCDHS) is a non profit governmental
agency. The Executive Director is hired by the Weld County Board of
Commissioners. The Board of Commissioners is the legal grantee for all funds
dispersed to WCDHS and is the legal policy making Board for WCDHS. WCDHS is
responsible for a wide range of public assistance programs funded primarily with
federal funds. However, state and local funds are awarded to the organization
as well. The total budget of Human Services averages 5 million per year.
The WCDHS Transportation Program began in 1973 with 3 mini buses used primarily
for the elderly and handicapped and provided services county wide. In March of
1975 this operation was combined with the Head Start transportation operation
increasing the fleet to 8 vehicles. Between 1976 and 1979 the program grew to
include transportation services for the Sumner Migrant Head Start Program, the
Senior Nutrition Program of the Area Agency on Aging, the Welfare Diversion
Program (currently called New Directions) with the Employment Services Unit, and
services through a major contract with the Weld County Community Center Board,
now called Centennial Developmental Services, Inc. In 1990 the WCDHS
Transportation Program was awarded first time FTA Section 18 funds to expand
services to the general public in designated rural areas of Weld County. In 1995
a major investment was made to install and bring on line a transportation
software program which affords the department electronic client data base
management, driver schedules, routing capabilities, and numerous fiscal and
program reporting advantages.
The WCDHS Transportation staff includes a full time coordinator, 2 full time
dispatchers, 3 full time drivers, and 28 part time drivers. WCDHS vehicles are
included under a single contract to maintain all of Weld County's vehicles.
Mechanics are assigned to service the vehicles from a pool of mechanics. Office
support is provided from the main office of WCDHS for administrative,
secretarial, personnel, and fiscal support. A proportionate share of FTE time
of service from these functions is allocated to transportation overhead based on
time accounting completed on a monthly basis by the fiscal staff.
B. CURRENT LEVELS OF SERVICE
The boundaries of Weld County delineate the primary service area for the WCDHS
Transportation Program, however, because of service needs for the Summer Migrant
Head Start Program, the Employment Program, and health service related trips for
the elderly and disabled; vehicles travel to Larimer, Boulder, Adams, Arapahoe,
Morgan and Denver Counties. Within Weld County all areas are covered with
somewhat less frequent service to the far eastern and northern sectors of the
county.
The Transportation Program is open five days per week, 52 weeks per year. During
the summer buses begin routes as early as 4:00 a.m. and end routes as late as
8:30 p.m. In the winter some routes will begin at 5:00 a.m. and end at 6:30 p.m.
Special requests for service are handled on weekends and evenings. The number
of routes per day average between 135 and 150.
12A
Peak service is early morning, noon, and late afternoon. Every attempt is made
to schedule service to the elderly and disabled and the public between these peak
hours of demand. Seasonal fluctuations have been minimized due to the growth of
the Sumner Migrant Head Start Program which has been extended over a larger
portion of the summer. Other factors which influence fluctuations in service is
the Christmas holiday season when many programs are closed for vacations and when
there are transition days between the beginning and ending times of programs
usually associated with program or school years.
D. CURRENT VEHICLE USAGE
The number of vehicles used in regular daily service currently averages between
36 and 39 vehicles. At peak hours an average of 32 vehicles are utilized. During
our slowest periods of the day an average of 20 vehicles are utilized. Three (3)
vehicles are designated as "backup" for breakdowns and when vehicles are
scheduled for regular maintenance.
E. MARKETING
Marketing of the program occurs through regular communication with Human Service
groups such as the Long Term Coordinating Committee (meets monthly), the Weld
County Senior Aide Coordinators (meets monthly), the Transit Committee (meets
monthly), announcements in county newspapers (publish weekly), Senior Center
newsletters (published monthly) and the Transportation Program. In 1995, the
Weld County Transportation Program brochure was revised. Besides an increase in
number of communities listed for service; the brochure now indicates that fares
will be implemented. The Transportation Director has begun working with local
communities to set up a fiscally accountable system for the collection of fares.
Agency vehicles are marked with a Weld County Government Decal. Vehicles are not
specifically marked as open to the public; however the Weld County Seal indicates
that the vehicle is government owned and operated. In 1995, the Board of County
Commissioners changed the specifications for bus color from yellow to white as
a cost savings measure.
The majority of riders are categorized as special populations which include,
children, youth, unemployed in training, physically and mentally disabled, and
elderly. The general public is welcome on non contracted routes (those supported
in part by Section 18 funds). The availability of this service is communicated
through local newspapers, newsletters, network meetings, and a brochure. (See
Attachment A)
950820
PROPOSED PROJECT PAGE 13
A. PROPOSED SERVICE FOR FY 1996
The Grantee will operate first a modified demand response system (our term to
describe regular routes to rural towns which are built around a call in system
to a local coordinator) for the residents of Weld County excluding
the City of Greeley. This service will be available to both incorporated and
unincorporated areas of the county. In 1996, service will be increased for
demand response requests particularly for handicapped van service. Over 2000
brochures will be distributed to the rural communities advertising the Weld
Transportation System phone number (plus a new 1-800 number for long distance
customers).
This service shall be available to the general public with a significant number
of ridership being comprised of elderly, disabled, and low income individuals.
The Weld County Transportation System modified demand response service will occur
through the following proposed route schedule:
Area Days Hours Vehicles
Eaton* 4 x per month 9:30 - 1:30 1
Ault 2 x per week 11:00 - 2:30 1
Windsor 1 x per week 9:30 - 2:00 1
addtl 2 x per month 12:30 - 2:00 1
Johnstown 1 x per week 9:30 - 2:00 1
addtl 1 x per month 9:00 - 2:00 1
Milliken 1 x week 9:30 - 2:00 1
Tri Town 2 x per week 9:30 - 2:00 2
Erie call in
Fort Lupton 4 x week 9:30 - 2:00 1
Platteville 3 x week 9:30 - 2:00 1
Hudson 1 x week 9:00 - 2:00 1
Keenesburg 1 x week 9:00 - 2:00 1
Lochbuie 1 x week 9:00 - 2:00 1
Kersey 1 x week 10:00 - 1:30 1
Gilcrest 1 x week 9:00 - 2:00 1
Severance 2 x week 9:30 - 2:00 1
Hill N Park 2 x week 9:00 - 2:00 1
(unincorporated mobile home village)
Nunn Call In Varies 1
Grover
Mead
Call In
Call In
Wheelchair Lift Requests Demand Response 4.00 vehicles
We are applying for FTA funds to fund a proportionate share of the total Minibus
system, excluding any services we provide contractually for special populations.
* Bold represents increased service over 1994/1995
950820
R 13A
The above route system represents a significant increase in contacts with many
of the rural communities over those actually proposed for FY 1994. The towns
with an asterisk beside the name in the above chart represents a town where the
level of service has been increased. We are seeking, with the 1995 proposal, to
maintain the increased level of service and to increase our capability to respond
to wheelchair lift requests. In 1996, wheelchair service will be increased to
4.00 vehicles on the road continuously with a 1.20 back up. We propose, if
funded, to increase this service by 20 hours per week.
The justification for increased service to the rural communities and the
increased need for wheelchair lift service is simply based on increased requests
for service. With the wheelchair lift service, we are having to deny service or
put people on waiting lists. This demand increase is based primarily on the
changing demographics which is due to the aging of the population and
particularly the increased frailty of the very old which is growing the fastest.
B. CAPITAL EQUIPMENT REQUEST
We are requesting $25,000 in capital funds to purchase:
8 Radios @ $1600 each $12,800
1 Desk Top Remote 2,100
5 Bus Running Boards 1,400 incl labor
15 Solid Wooden Stop Stools @ $125 2,500
Office Furniture/Lighting Upgrade 6,825 *
* Office furniture need is dire, this is not a frill request
C. VEHICLE REHABILITATION REQUEST
No request
D. ADA COMPLIANCE
Program Service for Persons With Disabilities
In 1996, wheelchair service will be increased from two full time vehicles to four
full time vehicles with one full time back up and one limited backup vehicles.
The wheelchair vans are available to the general public as needed. Also, the
Weld County Transportation System has a contract with Centennial Developmental
Services, Inc. (CDSI) to provide transportation to the developmentally disabled.
Transportation services are provided daily throughout the county to CDSI clients.
The service to persons with disabilities does not differ from the service offered
to persons without disabilities. Schedules, response time, geographic area
served, days of service, availability of information, reservation capability, and
trip purpose are handled in the same way as for the general public.
950€320
13B
Drivers receive training in Passenger Assistance, CPR, First Aid, and Defensive
Driving. Drivers also receive "notice sheets" on a daily basis notifying them
of special situations to be aware of on a given route. The driver training room
has been remodeled and is available now for both formal and informal training
sessions.
The wheelchair vehicles are maintained by TCOM who has the vehicle maintenance
contract for Weld County and the City of Greeley. (This is a joint cooperative
contract.) TCOM employees are certified to maintain wheelchair vehicles.
950820
COORDINATION OF SERVICES PAGE 14
The WCDHS Transportation Program has been designed to minimize duplication of
service. Through centralized management and planning no program has ownership
or monopoly of a van. Schedules are prepared based on the most cost efficient
manner of providing the service. The result is that a single transportation
fleet serves Head Start, Migrant Head Start, Senior Nutrition, the Elderly and
Disabled of rural Weld, the Sumner Youth Employment Program, the New Directions
Program, Supplemental Foods, and Centennial Developmental Services Inc., and the
general public.
A. Description of Coordination Activities
Centennial Developmental Services, Inc. - This marks the eighth that CDSI has
purchased transportation from our system. Limited services were provided prior
to eight years ago. Because of the high amount of service needed to run this
program a significant degree of duplication is avoided. First, CDSI would have
to have a Transportation Coordinator to manage the vans and routes needed. By
purchasing transportation from Weld County we all enjoy the economy of scale that
comes from combining our efforts. One set of administrative overhead costs are
incurred rather than two. This includes staffing, capital equipment purchases,
and insurance. In addition, because CDSI has clients located all over the
county, we are able to give rides to other clients while the bus is in the same
area, thus making each of our routes more efficient and cost effective. This
contract is updated annually.
Family Educational Network of Weld County
Head Start - Again, this is a very big program (600-700 children) that requires
massive amounts of transportation service. Head Start has been purchasing
transportation from the Weld County System for 18 years. Duplication of
administrative overhead, equipment purchases, and insurance is saved by combining
systems. Weld County government is self insured. With insurance costs rising
every year, all programs realize a savings under our system.
Migrant Head Start - For many years the Migrant Program ran their own
transportation system during the summer months while the WCDHS program during the
same summer months would experience significant down time because regular Head
Start was closed. When we added Migrant Head Start, we filled a gap in our
scheduling, by replacing the regular Head Start service with a summer program.
Colorado Preschool - This service was started in February of 1990. We currently
have ten locations for this program. The children are brought in from several
different areas such as Kersey, Evans, Gilcrest, Platteville, Ault, Eaton,
Hudson, Lochbuie and Greeley. We run this program with several of our other
programs, that is children are transported along with regular Head Start
children, CDSI children, and employment services clients.
950820
BCE 14A
Weld BOCES - This service is for special needs children who attend Head Start.
This new service represents a small contract with Weld BOCES to serve
approximately 20 special needs children.
MIGRANT HEAD START PROGRAM (GRAND JUNCTION)
The summer Migrant Head Start Program for Grand Junction has been awarded to the
Weld County Family Care Network. The administrative infrastructure and
responsibilities will be added to current Weld staff. This includes
transportation which will be subcontracted to a transportation provider in the
Grand Junction area. Weld transportation staff will assist with carrying out
this agreement. This "long distance" coordination will realize savings to the
Migrant Head Start grant to Colorado by eliminating duplication of administrative
overhead. The outcome of the transportation coordination will be evaluated at
the end of the migrant season in Fall, 1994. Transportation will be extended to
the Fort Morgan area through our system, as well.
Employment Services - For approximately 7 years the Transportation Unit has
provided service to Job Diversion (now New Directions) clients to
transport them to workshops and job sites.
City of Greeley - The City of Greeley contracts with Weld County to provided a
connecting service from their last stop on North 11th Avenue to the new Weld
County Government Offices Complex which is another 1.5 miles beyond this stop.
Weld County provides an hourly shuttle service to the City for $8,500 annually.
This service will be discontinued approximately August, 1995 due to the fact that
the City will be expanding their fixed route to north Greeley to accommodate
growth in the north business park area. This service change is supported by the
Weld County Board of Commissioners and the Weld Transportation Program because
a fixed route will provide more comprehensive service to more people.
In 1995, a City of Greeley and Weld County Transportation Consolidation study was
completed. Many areas of cooperation, coordination, and consolidation were
thoroughly examined. One concrete result of this study is a joint interviewing
and hiring process that now occurs between the City and the County.
Advertisiments and interviews are done jointly, allowing both entities to hire
from the pool of candidates that are qualified.
Summer Youth Program - This program begins in June and continues through August.
The Transportation Program brings youth from all over the county into Greeley for
special needs classes and self-help classes. Generally the buses run full on
these trips, not allowing for combining with other transportation situations.
All services are charged to the Summer Youth Program of the Employment and
Training Grant, under the Job Training Partnership Act. Though the future of
this program has been uncertain, funding has been reinstated. This program
serves approximately 250 youth each simmer.
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Senior Nutrition Program - In 1996, the Weld County Transportation Program
transported 75,000 meals to 20 meal sites throughout Weld County. These routes
are daily Monday through Friday and occur between the 11:00 a.m. and 2:00 p.m.
time frame. It is also possible on these routes, to transport riders into
Greeley when drivers return the food containers to the UNC kitchen.
B. Result of Coordination Efforts
The City and County Transportation Consolidation study was completed in 1995.
A joint City/County/School District #6 driver hiring process has been
implemented. Other consolidation efforts could occur over time. Much depends
on decisions that will be made by elected officials from both entities.
C. Difficulties Encountered in Coordination Efforts
We do not have coordination problems that are worth mentioning. The
Transportation Consolidation Study has paved the wave for more intense
coordination in the years ahead. Again, much depends on the wishes of policy
makers from the entities involved.
D. Transportation Advisory Committee
The Weld County Division of Human Services Advisory Board has been designated to
carry out the duties of the Transportation Advisory Committee. This Committee
consists of nine (9) community members who are appointed by the Board of County
Commissioners. The committee meets monthly and is attended by a county
commissioner representative. However, in 1995 a special TDP committee was
appointed to advise RAE Consultants during the TDP process.
The Transportation Coordinator reports to the committee on a monthly basis
updating the committee on the activities of the Transportation Program. The
committee also reviews all policies and procedures and comments on such policies
before they are implemented. Staff receives and accepts suggestions from the
community members on ways to expand and improve services.
During 1994 this committee reviewed and adopted a revised set of transportation
policies. The committee is also acting in an advisory capacity in regard to the
joint City/Weld TDP bid process, and to Weld representatives of the
Transportation Consolidation Committee.
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SERVICE JUSTIFICATION PAGE 15
A.
TRIP DESTINATION
Trip Category
Medical
Nutrition
Education
Employment
Grocery Shopping
Day Care - Child
Day Care - Adult
Social/Recreational
CONTRACTED TRIPS
Agency
CDSI
City of Greeley
B. Funding Cut Options
If we are not awarded the requested f
current levels of service to each of the
Recommendations would be presented to
consideration. Our preference would be
as opposed to cutting out total service
fu
Percent of Total
7%
6%
3%
5%
3%
41%
31%
4%
Destination
Sheltered Work Sites
Contracted Work Sites
Child Care/Education
Adult Care/Education
Connecting route from City of Greeley
to Human Services Building
we will be forced to look at the
towns listed in the Proposed Project.
the Transit Advisory Committee for
to reduce service a little bit overall
for some communities.
C. PASSENGER CHARACTERISTICS AND DEMOGRAPHIC DATA
Profile of Target Clientele
Principle ridership is elderly, disabled, and low income.
Age Bracket Breakouts
Under 18
18 - 60
60 plus
56%
25%
19%
Riders Below Poverty Level
Under 18
18 - 60
60 plus
50% of the 56% above
20% of the 26% above
15% of the 19% above
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PAGE 15A
D. OTHER INFORMATION
Degree of Need for Transit Service
It is the goal of the Weld County Transportation Program to have some visible
level of public transportation available to each of the population centers and
the surrounding unincorporated areas of the population centers. The Weld County
Area Agency on Aging, through a variety of formal and informal needs assessments
continues to conclude that home health care, respite care, and transportation are
the highest need categories for our county. In many areas, such as the Tri Town
and Erie communities; transportation is the highest priority. In our recent TDP
Update it was noted that the single most unmet need noted by transportation
staff, based on calls to their office, is for wheelchair service. This remains
true to date and explains our request for funds to expand our wheelchair lift
service.
Why Need?
We attribute the need for transportation in this county to a variety of factors
which are as follows:
(Size of the County) Weld County encompasses 4004 square miles. It is the
third largest county in the nation, as large as the State of Connecticut.
There are approximately 27 small incorporated towns scattered throughout
the county. High percentages of 60 plus residents in many of these
communities with percentages at 27.5% in Gover and 17.7% in Keenesburg.
Many communities are over one hour from the county seat, Greeley.
Citizens in the southern and northeastern sections of the county
experience the most isolation and frustration over transportation needs.
(Demographics) The revised 1992 population estimates show Weld at 18,813
60 plus. Persons between the ages of 75 and 85 years are increasing three
times faster than all other age cohorts. Between 1980 and 1990 the 60 and
75 plus population for Weld County increased by 22% and 37% respectively.
An examination of selected subgroups as a percent of the State total,
prepared by the Aging and Adult Services Division, Weld County ranked in
comparison to 62 other counties, 9th in percent of 75 plus population, 6th
in percent of 60 plus minority population and 1st in percent of rural 60
plus population.
South Weld County because of its borders with Adams and Boulder Counties
is experiencing the greatest growth. Pressures for services in all areas
including transportation are expressly felt in south Weld County.
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PAGE 15B
Volunteers recruited through the rural senior centers are reimbursed 25
cents per mile to help with transportation requests. Approximately $8,000
per year is set aside from the CSBG grant to cover this expense.
Ironically is the oldest volunteers who are most available to do this
transportation, but the least capable over time.
It is difficult to recruit younger volunteers because most are working.
The young/old are traveling and often are reluctant to make regular
commitments. This does not mean that we are not continually recruiting
new volunteers, we are. It is, however, becoming a less dependable
resource.
(Safety concerns) With the increasing numbers of very old persons, the
safety of these individuals driving - that is safety to themselves and
others - is a very serious consideration. We have documented two serious
accidents that occurred in two of our northern communities that involved
very aged drivers.
(Dependency) With the exception of the towns of Windsor, Fort Lupton,
Hudson (very limited), and Platteville, there is no other access to public
transportation outside the urbanized Greeley/Evans district. The Town of
Windsor operates a car to transport seniors to the nutrition site and to
doctor's appointments. Fort Lupton and Hudson Housing Authorities provide
their vans for senior transportation. It is not a public service. The
Platteville senior citizens recently received a gift of a van from a
private donor. In each community the County System provides additional
service. The County Transportation System is a necessary service for
every rural community in Weld County.
(Demand) The recently completed Weld County TDP indicates that the
transit demand for the elderly and disabled account for approximately 43%
in the Non -Urbanized Area. In the Non -Urbanized Area of the county, the
Weld County Transportation System is providing approximately 68,000
transit trips per year. The TDP analysis of 1993 indicates that there was
a 45% estimate of unmet need in the Non -Urbanized county. For the Non -
Urbanized ARea of the county the trip demand is expected to increase from
124,900 in 1993 to 130,500 in 1996 and to 137,500 in the year 2000. (TDP
page 55)
Curtailed
There has been no curtailment of services during the past year; however, given
the uncertain situation with nearly all of our funding sources, we could be
facing curtailment of services for the first time in the history of this program.
As of now, we have no reason to believe that the funding we have projected will
not be forthcoming.
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FINANCIAL JUSTIFICATION PAGE 16
A. FISCAL RESOURCES OF THE APPLICANT
Medicaid - Application considered - determined to be not worth the paperwork for
the amount recovered.
Title III - For several years the Area Agency on Aging was able to provide monies
to reimburse volunteer drivers. In 1987, due to demands for home health care for
the frail elderly, this support source was shifted to the Community Service Block
Grant. As a resource Title III is becoming less and less of a possibility. The
Title III program has not realized a real increase in funds since 1980. We do,
however, transport meals to senior nutrition meal sites at a cost of $45,621 to
Title III in 1996.
Community Development Block Grant - Not a direct transportation resource in this
county; however several rural communities such as Johnstown and Mead have tapped
into this fund for monies to build community/senior center buildings. These
Centers then become pick up points for riders.
Community Service Block Grant - The Transportation Program will allocate $93,994
in costs to CSBG to subsidize transportation for the elderly and disabled in
1996. Another $8000 will be allocated to the WELDCOS (Rural Senior Coordinators)
to reimburse volunteer drivers at 25 cents per mile.
United Way - Historically United Way has not awarded funds for transportation
services in Weld County.
City Governments - The Greeley Bus, operates two services within Greeley and
Evans; a fixed -route system carrying over 425,000 passengers annually including
wheelchair trips. Demands for this service continues to increase. Our agreement
with the City is to serve the rural areas outside of their target area. A
purchase of service agreement with the City of Greeley (1990) provides that the
City reimburse the County Transportation Program up to $8,650 in 1995 for a
connecting route service that is scheduled hourly between the Department of
Social Services (last stop for the City) and the Division of Human Services.
This contract will discontinue in August, 1995 because the City will expand fixed
route service to north Greeley.
County Government - The WELDCOS Senior Aide Coordinators receive $11,500 from
general funds annually from the Board of County Commissioners for senior center
operations. Although these funds do not go directly for transportation, Senior
Coordinators, working from their respective centers, are the local schedulers for
transportation requests. This information is communicated to the Transportation
Director on a weekly basis.
An additional $75,353 will be contributed by the County with donated office and
parking space (for buses), the Weld County gas and license plate discounts, and
donated utilities in 1996.
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Community Center Board - The Weld County Community Center Board or Centennial
Developmental Services, Inc. contracts with the Weld County Transportation
Program for services. This contract averages 65,000 passenger trips annually and
will realize $21,609 per month in reimbursement to the program.
Mental Health Center - We have minimum requests for service from this agency.
No funds.
Local civic groups/clubs - The Town of Fort Lupton Housing Authority provides van
services for the elderly for shopping and medical appointments on a daily basis.
The Platteville Senior Citizens were recently given a new van from a private
donor to be used for transportation needs of the elderly in the Platteville area.
The Housing Authority of Hudson, Colorado secured a van through the State Surplus
Division to transport seniors for medical and shopping appointments within the
immediate area. The Town of Windsor provides a car and two part time drivers to
transport seniors to local grocery stores and to necessary medical appointments
outside of Windsor.
Job Training Partnership Act - The Employment Training Programs of Weld County
utilize the Transportation Program to transport Summer Youth to job sites. The
projected income from this source for 1996 is $8,000.
Head Start - The Head Start Program is an important source of income for the
Transportation Program. The 1996 estimated income is $237,832 up from 1995. The
Head Start Program continues to grow annually.
Preschool Program - The Colorado Pre School Program which is run in conjunction
with the Head Start Program is a relatively new source of income for the
Transportation Program. The 1996 estimated income is $32,652, a slight increase
over 1995.
Migrant Head Start - Migrant Head Start is a summer program for children of
migrant workers. This is a very beneficial service for the Transportation
Program because it adds a service during the summer when the regular Head Start
Program is not in operation. This gives more consistency and uniformity to our
system. Projected income for 1996 is $100,860. This program is decreasing in
size due to decreasing numbers of migrants in the area and the combing of sites.
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B. DEFICIT
The plan of service is the minimum needed to meet the increasing demands for the
Minibus Service. If funded at the level requested we will be able to maintain
our current service plan and expand our wheelchair service to the elderly and
disabled by 20 hours per week.
C. NEW SECTION 18 APPLICANT
N/A
D. REVENUES AND CONTRACT RESOURCES
We provide transportation for many other organizations both "in house" and
outside of the agency. In house service is allocated to the grant which is the
funding source. For example, transportation provided to Head Start and Migrant
Head Start is charged back to their respective grants. The Transportation
Coordinator tracks mileage, trips, and individuals served by each grant to insure
that a fair and equitable allocation occurs per program. Now, we have the
capacity to track this allocation by computer.
Expected fares collected for 1996 will be $7,500. This is a very low estimate.
We do not have enough track record with this to be able to project more
accurately. This will change over time.
We have contracts with Centennial Developmental Services, Inc. of Weld County and
with the City of Greeley. All groups, both in house programs and outside
agencies are charged at a rate which covers the full and complete cost of the
service. The average reimbursement rate across all programs for 1994 was $1.15
per mile ( an increase of .04 cents per mile over 1993). The mileage rate is
based on operating costs, overhead, and vehicle replacement costs.
Section 18 funds are helping to support the part of our transportation system
which provides services to the general public with emphasis on the elderly and
disabled. This component of our transportation program is also supported by
Community Service Block Grant monies in the amount of $93,994 allocated directly
for E & H service and $8000 for mileage reimbursement for volunteer drivers. Weld
County government provides $75,353 in local support.
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FISCAL AND MANAGERIAL INFORMATION PAGE 17
A. EXPERIENCE MANAGING PUBLIC FUNDS
The Weld County Department of Human Services (WCDHS) is an umbrella organization
under the Weld County governmental structure. WCDHS's accounting system is a
branch of the County's system, and has been tried and tested over many years in
accounting of public funds. WCDHS has a 5 million dollar annual budget and is
primarily grant funded. The grants WCDHS manages are:
Job Training Partnership Act Grants (JTPA)
a. IIA Adult
b. Summer Youth
c. Dislocated Worker
d. II C Youth
e. Older Worker
f. Youth Corps
g. Performance Incentive
h. 8% Education Coordination
Head Start Grants (DHHS)
a. Head Start Basic Grant
b. Head Start Handicapped Grant
c. Head Start Training and Technical Assistance Grant
Migrant Head Start Grants (DHHS)
a. Migrant Head Start Basic Grant
b. Migrant Head Start Handicapped Grant
c. Migrant Head Start Training and Technical Assistance Grant
Older Americans Title III Grant (DHHS)
Community Services Block Grant (DOLA)
Weatherization Grant (DOE)
Weld County Department of Human Services also manages various contracted
services:
Low Income Energy Assistance Program
Job Service (DOL)
Federal New Directions Program (DOL)
Commodity Supplemental Foods Program (USDA)
Child Care Food Program (DOH)
Home and Community Based Services (DSS)
State Preschool Project (DOE)
Employment First (USDA)
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PALE 17A
B. METHODS TO ACCOUNT FOR INCOME AND EXPENSES
WCDHS has a sophisticated general ledger system with a specified chart of
accounts. Transportation has its own department in the ledger with several
specific revenue and expense line item accounts.
All revenue is deposited weekly with documentation to the County, who in turn
records it into WCDHS's general ledger, to the accounts listed in the
documentation. WCDHS reconciles the documentation copies to the ledger. All
revenue is posted to the ledger department it corresponds to.
Expenses processed through WCDHS are handled in a similar fashion. Billing is
processed through the department with back up and is sent to the County
Accounting Office. The County, using strong internal controls, inters the
expense into the ledger by department and line item listed on the documentation.
Another section at the County Office issues the warrants. WCDHS's warrant
register is reconciled monthly to assure the posting is correct.
Operating and capital expenses are easily identified in the Transportation
Department by specific line item listings. Administrative expenses are allocated
quarterly to the Transportation Department from the administrative cost pool
using time sheet percentages. The costs are easily recognizable as
administrative by a number project code on each administrative line item.
C. SAFETY AND RISK MANAGEMENT PROCEDURES
Weld County Division of Human Services is a Department under Weld County
Government. Our financial accounting system is part of the Weld County financial
system. The entire system is organized to provide extreme segregation of duties
and implements several systems of checks and balances on the cash flow.
D. AUDIT
N/A
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VEHICLE MAINTENANCE PAGE 17B
Weld County government has a maintenance contract with TCOM to maintain all Weld
County vehicles. This includes the Sheriff's Department, Road and Bridge
Department, Ambulance Services, Weld County Transportation Department, as well
as for other smaller departments. The contract calls for a regular maintenance
program for every 3,000 miles. (Decreased by 1000 miles over 1994)
The Preventive Maintenance Program includes
maintenance inspection. See Attachment B.
Non scheduled repairs are handled on a first come
Ambulance Service which always has first priority.
prepared by the Transportation Director.
three levels of preventive
first served basis except for
Maintenance request forms are
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WUDC
COLORADO
mEmoRAnDum
Dale K. Hall, Chairman
Board of County Commissioners April 17, 1995
To
Date
From
Walter J. Speckman, Executive Director, Human Resources
Grant Application for 1996 Section 18 FTA Funds
Subject:
Enclosed for Board approval is a grant application to the Colorado
Department of Transportation for Section 18 FTA (Federal Transportation
Administration) funds to support transportation services to the elderly
and disabled of rural Weld County.
We are requesting $55,918 to cover administrative and operating expenses
for a proportionate share of the rural elderly and disabled transportation
program. Emphasis for need and expansion is on south and for expansion of
wheelchair van service.
In addition we are requesting $25,000 for capital expenses to cover costs
for radios, step stools, bus running boards, desk top radio console, and
office equipment.
The application is consistent with the needs of the Weld County Transit
Development Plan and the transportation goals of the Area Agency on Aging.
Section 18 funds under the FTA are competitive; funding is not guaranteed.
Please call Linda Piper at 353-3800, extension 3320, if you have further
questions.
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