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Home My WebLink About981687.tiff fh lort SOCIAL SERVICES FUND de 11 981687 SOCIAL SERVICES Revenue Changes co N. M O 6N $10,000,000N CO , V 26 11111i ;I $8,000,000 oo iii t M ' ii E �f-liai ,. T t c - --- 1998 co M OH• O a $6,000,000 000 w I ,„, o o 01999 IEEIEB Air: CC O fillilairt:n NEI :11-11 tan. ' $4,000,000 16 I 9a 3 $2,000,000 I I $o / Property taxes Fund Balance Federal/State 1999 Revenue TOTAL: $13,046,015 (1998: $11,280,933) ................ Property taxes $3,163,848 24.3% t, LIEt t lit E+ i Federal/State h� it EE EE A''H3EEIEi t $8,382,167 64.3% Vk €s k' III3 r€EEE'" Fund Balance $1 ,500,000 11 .5% 981.68'7 205 e N 0 0 a a N 0 a N V1Tis i ' _ ; ; ;Ns N Not w rl R 4 j g o ��yy ti bi o I a Itil f/j rc O n 00 SI zQ C CN d4 C1 .a a ± - F" n ON a N o n N I O co co rn O) CO co ❑ ■ A I T� t V1 [¢ „, . W 1 : '+ miscellaneous Il Icd l fraud [� + cn i ,� O0 N ` . aid to needy disabled J IU cn Nv-d administration b ICI J.. I. daycare ��"'� cn W i, �/� old age pension m V1 ILI ". I m general assistance 'O O I in 0) • E administration a • rn x lie W ema ti m e: U leap co Cla m O P medicaid L� X m m C—� foster care i3 m Cl)V1 it ■ placement allernitive care O , En ■ TANF 0 m 8 S _ m $ $ 0 0 0 0 0 0 0 206 981.697 lilts a) a a) m m o Cl) h U) A ZQ Ct 4' E s tE 6T4 •WI O, .,,„:„....„,„„.„„ r CI ,,„.,..„„„„„„,,t„,„2,„.., ., r:4 CI) (� { IEE ° gE 15 {t Et �, d { E �{ SSS ISI S E r t f i T— • • t. iit { i g i E t i E IIIIIIII /� III 't 0'� IE F E A P;4 {t{ t t 6 { tt t{t{ ti 'libi 0) j E I EEE y :. ,s a ICI �i I�t ddi id ��el i i F a �I kt * {p :4 tysitili t : '^ r a r 0111 S: f e E7, t Etp I EtEi{t: IIMI tE el'K { { r f E * J x t , : x •• • a) C � ; E ;ny Et {S .. imiiV A l i ( E, i 4 ...., is co fi IE _ E ., N w zi T— : t 6LIik I S{intt 4 o.o,: V�qI V/ =t!i t t.rvt.,d r t.ut .n, ',,, r i i EG !ii .i it'8 yLL O O O O O O O N O 00 CO V N r r 9911.697 207 0 00000000000000 o 00000000000000 d o g o 0 0 0 0 0 0 0 0 iri O g O 0 t 0 0r 0 0 0 r o Z O N M M r 66- Iri N 0 W O GOD V Wiri O� 2 r r r 0 r r M pOj tM (D m r O 0 W o o 0 0 0 o o o 0 0 o o o o 0 . . . e 0000 O 0 O 0 0 O 0 O m u' F O o 0 a o r 00 0 r 0 0 of N o r r 0 m v m e CA W - N- 0p r n M N q 7 v v o r rd r w W 0 00000000000000 t 6666666666666M 0 0 0 0 0 0 0 0 0 0 0 M G0D 0 0 '000000 O O O O m r 66 W IM ro cfl ( N O r N V N r O 010 N M r N r r (o N a 60- O w 1- 0 Zr m 7 Z LL W W W W W U > 1.1- & w Om N w• r J 4 < 2 U2 w O r 7 N N 2 W > W w 0 K 0 N J LL W K W W }• J 2O F , W w W Z Z > W W a 2 W W O H W w w w w a F- U 2 O N q f O Z Z Z 77fnyNNNVI fn V] NN ? 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F M N N O O r O N O O r N N O N O O co W N r co rO a r U O OOi r r CO N V N 0 (0 OW °r' O F CO LL a co Z W W C) 0. ix w m ((0 O J >- 4 re cc co w n U) O o J W 2 K O Z cc Z F O LL OF W > CO Q Z p r- a w O r C7 F- Z W W Z C) 5 DZz00a OW Z w a w o N O J O N WW ° HZ o - O 7) cc N a 00 Z y - W LL H co F ;wl- 2 � - Z WaWWIo _J 0 oxC? > a owaCO CI) < C W 0.Z Q 1:1-O O O 0 W o O 0 O Z I- Z 2 U' O F w I < w 2u. ≥ LL Z o O O a O¢ O O w w w F- 4t Z o N o 0 o N O N O o N O N O O N 0 F' r r r "r N C-)) M M2 V V N c0 N- m W W Z O N N N N N N N N N N N N N N N N N D O v v e e e v e v v v v o v v v v v O O O Co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z o 0 0 0 0 0 0 0 o O O O o O o 0 0 D LL N N N N N N N N N N N N N N N N N 981687 209 SOCIAL SERVICES FUND Property Fund Total County Comparisons Tax Balance Share 1998 Budget $ 2,563,848 $ 2,400,000 $ 4,963,848 1999 Budget $ 3,163,848 $ 1,000,000 $ 4,163,848 Dollar Change $ 600,000 $-1,400,000 $ -800,000 Federal and State legislation over the past few years has had significant impact on the programs administered by Social Services. Client eligibility, program design, state rules, allocation methods, and funding levels have changed. Social Service information systems have not kept pace with program changes. Financial and caseload information has not been available in a monthly format suitable for making managerial decisions. The State is in the process of designing three major systems for client, provider, and financial information. The systems are designed around a standard business process and shared hardware network. These systems will have a major impact on the operation of Social Service Departments across the State. The Social Services Annex will be completed during 1998 and remodeling of the existing building should be completed in 1999. Funds have been budgeted for the remodeling; however, it is likely a portion of these expenses can be reimbursed through the operating allocation. These two projects should take care of space needs for the next seven to ten years. Statewide, various social service departments are experiencing problems with administrative allocations. Before welfare reform, administrative funding was combined into a common pool and used on a basis of direct coding of personnel and operating expenditures. Costs are now allocated on the results of random-moment sampling. As a result, departments are unable to use the funds from some programs. Close out procedures have not been established by the State Accounting Department. In addition, the State is not providing adequate funding for Medicaid administration. The combination of these factors increases the risk that administrative costs will not be adequately reimbursed. In summary the outlook is positive for 1999, primarily due a healthy local economy and adequate program funding. The need for services is likely to grow due to population growth and an increase in social problems. The department will strive to make improvements to existing programs and services. 210 981687 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 1999 FEDERAL AND STATE COUNTY TOTAL Regular Administration $ 6,631,467 $ 563,948 $ 7,195,415 Employment First 120,000 30,000 150,000 Medicaid Transportation 15,000 0 15,000 Child Support Administration 757,100 372,900 1,130,000 TANF 0 1,350,000 1,350,000 Aid to the Needy Disabled 0 110,000 110,000 Day Care 0 550,000 550,000 Old Age Pension 0 35,000 35,000 Child Welfare 0 900,000 900,000 Family Preservation Program 730,000 120,000 850,000 LEAP Administration 64,000 0 64,000 LEAP Outreach 19,600 0 19,600 General Assistance 0 132,000 132,000 Housing Grants 45.000 0 45,000 Sub-Total $ 8.382.167 $ 4.163.848 $ 12,546,015 Federal/State Reimbursement $ 8,382,167 County Property Tax 3,163,848 Fund Balance 1.000,000 Total Revenue $ 12,546,015 211 981.687 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payments Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs for these programs. Federally State County Mandated Mandated Cost Share Temporary Assistance to Needy Families X X 20.0% Aid to the Needy Disabled X X 20.0% Low Income Energy Assistance X X 0.0% Old Age Pension X 0.5% Employment First X X 10.0% General Assistance* Optional Optional 100.0% * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by state law. However, local government have a higher degree of managerial flexibility with these programs. Federally State County Mandated Mandated Cost Share Child Protection - Casework Services X 20% Youth Services - Casework Services X 20% Foster Care X 20% Day Care X 20% Administration: Cost associated with administration include compensation for caseworkers, technicians, and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Regular Administration. The state establishes an allocation and reimburses at a rate of 35% to 80% based on the type of expenditure. Expenditures greater than the allocation are reimbursed through surplus distribution. Administration is broken down into Regular Administration, Child Support, Low Income Energy Assistance Program, Placement Alternative Commission, Employment First, and Fraud. 212 999 `.'' 7 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Regular Administration -- 2100-42110 DEPARTMENT DESCRIPTION: Administration of social services and assistance payment programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation which limits the reimbursement for administrative expenditures. ACTUAL BUDGETED ;REQUESTED RECOMMEND RESOUt CES LM FY CURREN.t'FY NEX'1 Y NEXT Y Personnel Services $ 4,425,076 $ 4,508,333 $ 4,970,415 $ 4,970,415 Supplies 176,871 175,000 175,000 175,000 Purchased Services 705,813 825,000 825,000 825,000 Fixed Charges 352,652 325,000 325,000 325,000 Contra Expense -27,353 0 0 0 Capital 44,628 800,000 900,000 900,000 Gross County Cost $ 5,677,687 $ 6,633,333 $ 7,195,415 $ 7,195,415 Revenue 9,510,159 4,939,885 10,795,315 10,795,315 Net County Cost $ -3,832,472 $ 1,693,448 $ -3,599,900 $ -3,599,900 Budget Positions 116.5 121.0 127.25 127.25 SUMMARY OF CHANGES: Administrative funds and FTE for the Fraud program have been transferred to this budget unit for 1999. In addition, the county share of the child support offsets has been included as part of this budget unit instead of being included with TANF. $900,000 for the remodel of the old building has been added for 1999. The percentage of administrative reimbursement for the various programs is critical for 1999. If the percentage remains above 80% the budget will be in balance and not require additional funds. Efforts are being made to increase the level of Medicaid administrative funding from the State. OBJECTIVES: Administer federal, state, and county public assistance and social services programs. Staff provides child protection, adult protection and youth services. In addition, administrative support and eligibility determination for public assistance is accomplished by regular administrative staff. 213 981687 SOCIAL SERVICES REGULAR ADMINISTRATION (CONTINUED) 2100-42110 N/A N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 214 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Employment First -- 2100 -42115 DEPARTMENT DESCRIPTION: Program which requires food stamp clients to be actively looking for employment. This program is administered by the Weld Human Services Department. ACTUAL BUDGETED REQUESTS[ RECOMMEND RESOURCES LAST FY CURRENT FY NEX fFY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 0 0 150,000 150,000 Fixed Charges 83,615 0 0 0 Capital Gross County Cost $ 83,615 $ 0 $ 150,000 $ 150,000 Revenue 6,211 0 120,000 120,000 Net County Cost $ 77,404 $ 0 $ 30,000 $ 30,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This budget unit was added back since it was not eliminated under welfare reform. The number of clients assisted should remain stable for 1999. OBJECTIVES: The federal government requires that clients who receive food stamps be actively involved in a job search program. Clients on TANF with children under age seven are not required to participate. Other clients who do not have to participate are those already involved in a job search program, such as Unemployment Insurance. WORKLOAD W ACTUAL; ESTIMATED PROJECTED Number of households (Avg.) 900 900 900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 215 981.68'7 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 2100-42120 DEPARTMENT DESCRIPTION: Purchase of transportation for categorical recipients to reach medical resources. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCESgMUAOr:ftTaiM4PRRENrFrgigatipmFraii,i.ilinnExrfrom Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 5,390 15,000 15,000 15,000 Fixed Charges Capital _ Gross County Cost $ 5,390 $ 15,000 $ 15,000 $ 15,000 Revenue 0 15,000 15,000 15,000 Net County Cost $ 5,390 $ 0 $ 0 $ 0 Budget Positions --_I -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: Provide transportation to obtain medical care for Medicaid recipients and for foster care children. Usually paid in the form of mileage reimbursement to recipients, volunteers, and caretakers. WORKLOAI ACTUAL ESTIMATEDMPROJECTEVR. Average Payments Per Month 10 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 216 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Case Services -- 2100-42125 DEPARTMENT DESCRIPTION: Provides travel and psychological exams for foster care children. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAS' FY CURR NT FY NEXT Pt NEXT F t Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 28,837 7,500 0 0 Fixed Charges 22,340 8,000 0 0_ Capital Gross County Cost $ 51,177 $ 15,500 $ 0 $ 0 Revenue 0 12,400 0 0 Net County Cost $ 51,177 $ 3,100 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: To be budgeted for under Administration beginning in 1999. OBJECTIVES: Case Service expenditures are for psychological exams and travel associated with children in foster care. In addition, the department will use case services to arrange for transportation of"run-away" children to return them to their parents or relatives located in another state. WORKLOAD ACTUAL.. ESTIMATED W W PROJECTED Average Payments Per Month 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 217 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medical Exams -- 2100-42135 DEPARTMENT DESCRIPTION: Provides funding for medical exams required by clients. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCE igdtiiIRENTIYM ig: NErtiFYHRiinagiNEXTIYIPM.:1 Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 4,728 0 0 0 Fixed Charges Capital Gross County Cost $ 4,728 $ 0 $ 0 $ 0 Revenue Net County Cost $ 4,728 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: To be budgeted for under Administration beginning in 1999. OBJECTIVES: Provides for medical exams to establish eligibility for nursing home care, AND, or Medicaid. Every six months AND cases are examined to determine if the client is still eligible. WORKLOAD ACTUAL ESTIMATED OPROJECTEDM Medical Exams Per month 35 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 881687 218 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Fraud -- 2100-42140 DEPARTMENT DESCRIPTION: This program investigates welfare and food stamp fraud. kCTUAL BUDGETED REQUESTED RECOMMEND RESOURCES L.i ST FY CURRENT FY ' NEXT FY NEXT•Flt Personnel Services $ 117,118 $ 280,000 $ 0 $ 0 Supplies Purchased Services 3,829 2,000 0 0 Fixed Charges Capital Gross County Cost $ 120,947 $ 282,000 $ 0 $ 0 Revenue 0 211,500 0 0 Net County Cost $ 120,947 $ 70,500 $ 0 $ 0 Budget Positions 6.25 6.25 0 0 SUMMARY OF CHANGES: This program has been combined with Administration since it is reimbursed under this budget unit. OBJECTIVES: Not applicable WORKLOAD ACTUAL ESTIMATED PROJ[CTED Cases Reviewed Annually 2,800 2,800 2,800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 219 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: IV-D Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. l!MACTUALMi NREQUESTEDM! RECOIVINIENOAI :;Mii!IIESOCIRCESMilingiaSflrYniq MittIRRENTIVi. NE3C� Y NtrX7 Y Personnel Services $ 701,685 $ 800,000 $ 800,000 $ 800,000 Supplies 1,305 10,000 10,000 10,000 Purchased Services 135,987 250,000 250,000 25,000 Fixed Charges 31,225 30,000 30,000 30,000 Contra Expense -22,762 0 0 0 Capital 0 40,000 40,000 40,000 Gross County Cost $ 847,440 $ 1,130,000 $ 1,130,000 $ 1,130,000 Revenue 564,013 757,100 757,100 757,100 Net County Cost $ 283,427 $ 372,900 $ 372,900 $ 372,900 Budget Positions 23 25 25 25 SUMMARY OF CHANGES: This program is recognized as an important component in the department's efforts to assist clients with self-sufficiency. Future legislation on a state and national level will continue to improve the ability of the department to collect child support for clients. Employer reporting and administrative revocation of licenses will be used as tools to improve the process. OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 220 991687 SOCIAL SERVICES IV-D ADMINISTRATION (CONTINUED) 2100-42200 NizoninimORKLOACKEHMEMAOTVAL ESTIMATED I?Rc JECTE Average open cases 8,500 8,500 8,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 221 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Food Stamps -- 2100-42250 DEPARTMENT DESCRIPTION: This department was used to record the disbursement of food stamps to qualified recipients. ACTUAL BUDGETED REQUESTED RECOMMEND nii2I,00$OURCESaiM EntAsrEVENCURRENT Pt N exrptigmi inaneXtECEL Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Fixed Charges 6,534,491 0 0 0 Contra Expense -32,654 0 0 0 Capital Gross County Cost $ 6,501,837 $ 0 $ 0 $ 0 Revenue 6,524,547 0 0 0 Net County Cost $ -22,710 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Due to EBT this budget unit is no longer used. OBJECTIVES: N/A WORKLOAD ACTUAL:' W `ESTIMATED PROJECTED ! Average Households 2,500 2,500 2,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 222 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Staff Development -- 2100-42260 DEPARTMENT DESCRIPTION: Training programs for staff assigned to child protection and youth in conflict. $iNNAQTUALffl EIBUOGETEDNiREQUESTED RECOMMEND RESOURCES LAST EY CURRENT FY , NEXT FY NEX'T'F? Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 542 0 0 0 Fixed Charges Capital Gross County Cost $ 542 $ 0 $ 0 $ 0 Revenue 265 0 0 0 Net County Cost $ 277 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: There is no longer a State program for these costs. They are reimbursed out of Administration. OBJECTIVES: N/A WORKLOAD ACTUAL ESTIMATED PROJECTED Number of seminars attended N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 223 991697 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: JOBS -- 2100-42300 DEPARTMENT DESCRIPTION: Program that prepares and assists clients with obtaining employment to reduce TANF caseload. . ACTUAL BUDGETEDoililRgggEstorlipgpgmmgNmi RESOURCES LAST 1W CURRENT FY NEXT FY NEXT r Y Personnel Services $ 70,419 $ 0 $ 0 $ 0 Supplies 25 Purchased Services 5,902 0 0 0 Fixed Charges 75,970 0 0 0 Capital Gross County Cost $ 152,316 $ 0 $ 0 $ 0 Revenue 216,354 0 0 0 Net County Cost $ -64,038 $ 0 $ 0 $ 0 Budget Positions 2 0 0 0 SUMMARY OF CHANGES: This program was combined with TANF under welfare reform and is no longer treated as a separate budget unit. OBJECTIVES: N/A WORKLOAD ACTUAL ESTIMATED PROJECTED Average Caseload N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 224 981..687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to BUDGET UNIT TITLE AND NUMBER: Needy Families - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. ACTUAL BUDGETED REQUESTED RECOMMEND !. RESOURCES LAST `Y . CURRENT t NEXT;FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services Fixed Charges 3,978,473 1,000,000 1,350,000 1,350,000 Contra Expense -1,501,669 0 0 0 Capital Gross County Cost $ 2,476,804 $ 1,000,000 $ 1,350,000 $ 1,350,000 Revenue 1,944,286 0 0 0 Net County Cost $ 532,518 $ 1,000,000 $ 1,350,000 $ 1,350,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: This program has seen significant changes over the past few years. Due to a healthy economy and changes to the program, case loads have been reduced from about 2,300 to about to 650. The cases remaining are made up of families that have significant barriers to employment. The county share is fixed by maintenance of effort and would not increase if a recession occurred. A significant amount of federal funds are being held in reserve due to the low level of expenditures. The $350,000 increase is due to the county share of child support offsets being accounted for under administration instead of TANF. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. WORKLOAD w ACTUAL .± ESTIMATED , PROJECTED rAverage caseload 650 650 650 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 225 991.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED RECOMMEND '. RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Fixed Charges 484,790 110,000 110,000 110,000 Contra Account -79,433 0 0 0 Capital Gross County Cost $ 405,357 $ 110,000 $ 110,000 $ 110,000 Revenue 208,078 0 0 0 Net County Cost $ 197,279 $ 110,000 $ 110,000 $ 110,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. This program serves as a supplement to the Federal Social Security Program. WORKLOAD ACTUAL ESTIMATED PROJECTED Average caseload 1,950 1,950 1,950 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 226 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED RES UESTED RECOIIMMEND RESOU1 CES LAST FY CURRENT FY NEXT FY NEXT PY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 2,518,626 550,000 550,000 550,000 Contra Expense 12,717 0 0 0 Capital Gross County Cost $ 2,531,343 $ 550,000 $ 550,000 $ 550,000 Revenue 2,207,539 0 0 0 Net County Cost $ 323,804 $ 550,000 $ 550,000 $ 550,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Due to significant reductions in the TANF caseloads the number of day care cases has increased. However, due to maintenance of effort provisions the county cost is anticipated to remain the same for 1999. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services. WORKLOAD ACTUAL ESTIMATED PROJECTED Average caseload 775 775 850 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 227 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5% by the state. Administrative costs are reimbursed 80% and are included as part of the Social Services Administrative budget. ACTUAL BUDGETER REQUESTED RECOMMEND RESOURCES LAST' FY CURRENT FY NEXT EY NEXT P( Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges 1,591,351 35,000 35,000 35,000 Contra Expense -15,298 0 0 0 Gross County Cost $ 1,576,053 $ 35,000 $ 35,000 $ 35,000 Revenue 1,571,476 0 0 0 Net County Cost $ 4,577 $ 35,000 $ 35,000 $ 35,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: There has been some discussion on a State level of changing the OAP program but at this time nothing is definitive. • OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100% by the state, except for home care allowances where the county contribution is 5% of these costs. Administrative costs are reimbursed 80% by the state. OAP money payments serve as income supplement to social security payments in many OAP households. WORKLOAD ACTUAL E TIMAT D PROJECTED Average caseload 1,800 1,800 1,800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 228 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Foster Care of Children -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, residential child care facilities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT iFY NEXT F'Y NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 3,133,735 1,200,000 1,200,000 1,200,000 Fixed Charges -469,549 -300,000 -300,000 -300,000 Capital Gross County Cost $ 2,664,186 $ 900,000 $ 900,000 $ 900,000 Revenue 2,111,586 0 0 0 Net County Cost $ 552,600 $ 900,000 $ 900,000 $ 900,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Caseloads should remain stable for 1999. It is difficult to project at this time if provider costs will increase significantly. Quality services will continue to be in demand throughout the state and may have some influence on increasing placement costs. During 1999 the State should introduce software to automate the paperwork associated with this program. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youths beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. WORKLOAD ACTU#L ESTIMATED PROJECTED Average caseload 500 500 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 229 981687 . .. . ... . ........ . BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Family Preservation Program -- 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT Pt NEXT FY NEXT FY Personnel Services $ 0 $ 25,000 $ 25,000 $ 25,000 Supplies Purchased Services 5,204 0 0 0 Fixed Charges 599,469 95,000 825,000 825,000 Capital Gross County Cost $ 604,673 $ 120,000 $ 850,000 $ 850,000 Revenue 628,220 20,000 730,000 730,000 Net County Cost $ -23,547 $ 100,000 $ 120,000 $ 120,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated in the level of funding for 1999. The department anticipates full usage of funds with an emphasis on limiting the number of foster care placements. For 1998 this budget reflected the county cost only. Since costs are paid through our accounting system this budget unit reflects gross costs for 1999. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out of home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the state for approval. Cases are monitored to determine the effectiveness of providers and program. WORKLOAD ACTUAL ESTIMATED PROJECTED Average caseload 110 110 110 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 230 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100% federally funded. ACTUAL BUDGETED F EQUESTED tECOMMEN} ' RESOURCES LAST 1"Y CURRENT EY NEXT FY NEXT L Y Personnel Services $ 68,640 $ 54,500 $ 54,500 $ 54,500 Supplies 765 2,000 2,000 2,000 Purchased Services 1,639 6,000 6,000 6,000 Fixed Charges 0 1,500 1,500 1,500 Capital 965 0 0 0 Gross County Cost $ 72,009 $ 64,000 $ 64,000 $ 64,000 Revenue 66,845 64,000 64,000 64,000 Net County Cost $ 5,164 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: No significant changes. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. - WORKLOAD ACTUAL ESTIMATED PROJECTED Average household 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 231 991.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAI SFRVICFS LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Outreach -- 2100-42615 DEPARTMENT DESCRIPTION: Provides communication to the public concerning Low Income Energy Assistance Program and eligibility requirements. ACTUAL BUD 3ETED REf UESTED RECOMMEND RESOURCES t AST >=Y UR ENT F f , . NE T FY NEXT FY Personnel Services $ 8,358 $ 18,500 $ 18,500 $ 18,500 Supplies 1,225 1,100 1,100 1,100 Purchased Services Fixed Charges Capital Gross County Cost $ 9,583 $ 19,600 $ 19,600 $ 19,600 Revenue 19,101 19,600 19,600 19,600 Net County Cost $ -9,518 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: The federal government provides 100% of the funding for outreach activities associated with Low Income Energy Assistance Program. These funds are used to alert the public to the availability of heating assistance. WORKLOAD ACTUAL ESTIMATED PROJECTED Average household 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 232 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SfCIAI SFRVICFS LOW INCOME ENERGY BUDGET UNIT TITLE AND NUMBER: ASSISTANCE PROGRAM -- 2100-42620 DEPARTMENT DESCRIPTION: Program provides financial assistance to low income households for household utility costs. ACTUAL]; ;: i OBUDZETEDM MREQUESIEDMRECOMMEND ZiENSESOURCES LAST' FY 101)RRENTINS MEINEXT FYNERNEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 1,012,118 0 0 0 Contra Expense -15,650 0 0 0 Capital Gross County Cost $ 996,468 $ 0 $ 0 $ 0 Revenue 835,894 0 0 0 Net County Cost $ 160,574 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No longer paid for through county but paid by EBT. OBJECTIVES: The program helps clients with the cost of heating their homes or apartments. Most payments are made directly to the energy providers. Payments are available during the winter months only. They are reimbursed 100% by the federal government. WORKLOAD ACTUAL ' MATEEFAL EiPRO4ECTED Average households N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 233 981667 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SC)CIAI SFRVICFS LOW INCOME ENERGY ASSISTANCE PROGRAM BUDGET UNIT TITLE AND NUMBER: Emergency -- 2100-42625 DEPARTMENT DESCRIPTION: Program makes payments for clients that have lost utility service or have received notice of shutoff. MMACTUALVM RiBUDGETEDMREQUESTED RECOMMEND ; RESOD ICES LAST t CURRENT PY , > NEXT r NEXT Pt Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 38,942 0 0 0 Contra Expense -80 0 0 0 Capital Gross County Cost $ 38,862 $ 0 $ 0 $ 0 Revenue 40,321 0 0 0 Net County Cost $ -1,459 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Expenditures for this program are paid for through EBT and are no longer a part of the county budget. OBJECTIVES: The purpose of Low Income Energy Assistance Program Emergency funds is to provide for advance payments in which no vendor agreement is in effect and discontinuance of heating fuel/gas is going to occur. Window, thermostat, and furnace replacement are also covered under this program. WORKLOAD ACTUAL lEST1MATED PROJECTED Average households N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 234 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAI SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for federal/state categorical assistance programs and provides help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED :REQUESTED REC4 MM tD ' itE5£1U tCE LAST Y CURR NT Y NE�(T "f+ rilEi(T Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 116,551 134,000 134,000 134,000 Contra Expense -1,098 -2,000 -2,000 -2,000 Capital Gross County Cost $ 115,453 $ 132,000 $ 132,000 $ 132,000 Revenue Net County Cost $ 115,453 $ 132,000 $ 132,000 $ 132,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes are anticipated for 1999. This program funds client needs that are not covered under any State or Federal program. Below is a breakdown of the amounts requested: Dental $ 17,000 Vision 17,000 Shelter 50,000 Kind 10,000 Prescription 5,000 Burial 25,000 Shelter Care Mgt. 10,000 Refund - 2.000 Total $ 132.000 981.687 235 SOCIAL SERVICES GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non mandated and funded 100% by the county. Y1 ...:LOA1 ACTIlA1. ',iP,S. i;MESTINJATEDM MIRRQ4EPTERRi N/A N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 236 991697 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Housing Grants -- 2100--42810/42815/42820 DEPARTMENT DESCRIPTION: ESG grants for mass shelters and direct payments for rent. NREQUESTEDN RECOMMEND RESOURCES ! LAST FY CURRENT PY!' MENExtrecmg Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 35,380 90,000 45,000 45,000 Fixed Charges Capital Gross County Cost $ 35,380 $ 90,000 $ 45,000 $ 45,000 Revenue 35,380 90,000 45,000 45,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The reduction in this budget unit is due to the elimination of FEMA and ESCH as county programs. The department no longer serves as the fiscal agent for FEMA and no longer receives funds from ESCH. OBJECTIVES: The ESG grant is designed to fund mass shelters, case management, and provide a limited amount of direct rent. WORKLOAD'Annaa;•ThiM gn2ACTUALRESTINIATEatiiNiOPROJECTEDZIL Number of households N/A N/A N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 237 991..687 mimC. COLORADO 238 981687 tt HEALTH �k. �LL FUND wF Its 951.687 A alc Revenue Changes co al N N N M in Mr y nco r $1,600,000 N a" a rn $1,400,000 is $1,200,000 " c 01999 $1,000,000 of f oo 01998 $800,000 - 2 N n N n $600,000 i es N - N $400,000 - $200,000 _. $0 Interfund Transfers Federal/State Fund Balance Charges for Services Licenses & Permits Miscellaneous TOTAL: $3,706,649 (1998: $3,368,060) Interfund Transfers $1 ,393,847 37.6% Miscellaneous $7,800 0.2% 3 � _§. Federal/State Charges for Services y • $1 ,101 ,988 29.7% $939,914 25.4% Licenses & Permits $263,100 7.1% 239 98168'7 0p N N N =N g V,w i ! E A' ^ E m V/ 62 .,..i ct) fern' Cia 00 cc a �C W Om I ¢wrn en Ci a o y in: v1 m F N m a ooco_ — H a c m mw 0 I fiT Em O m d n S. co m 00 � o cn S NI dS�et 1 U 6 b ! {�� iliP;Tig fl. co . e Eo a 5 CL _rn a W m k r[ 4 ��..yy W e i..l b.at a 13 w �W N y pp y O W 7 N 4 $ 5 » » 240 981.687 a 13 n a) al (fl m ......s= � t �ll � El , E £ [-- CID IE s Et £ {rt rr{ !t ..: /� { k (Ed£ 1I3i::(I .. S{ E �i V/ ti. EE1riiiiiiiiitipiiii i MM W4 czt W As /N.s '• •r:4 : t {E PI{{94 I� y/ CLa Vl E t d3�E{g�ENEiE t T TT CZI VJ SSA { {d i i, E T r:4 ;* 5Iiiii:illgii,:l iligifilibil Flip.] c7) i 1 tt lE{ d Y J r /{� { 'f VJ mil a ti 4 ,,,., .„,:„„:„ , , „., II ,;„,,,,..„„„,„:„„„, (3) ,,. {` N a) ,4 . . , :,;„„,„,„,,,,h,„„„„„:,„,,,„,,,.5 ,,,,„,„,,,,,,,,,,„giii„,,,,,„„„,„,„„,,,, „„„,„„„,,,„,,,„,„„,,,,„„„9„,„,,,,.„,:„„,,,„„7,Z c,) p E r£ T raig£il .Et i E i£i �i £ £ !I i[ l 1 t 4( �T V/ \ . a a 000 CID V CD N 0 r 241 981687 PUBLIC HEALTH FUND SUMMARY The Weld County Health Department recommended budget for 1999 is $3,706,649. This is an increase of$55,316 over the current year's budget. Net county costs for 1999 will be $1,393,847, which is up $117,541. Salary increases account for $92,643 of the increase, and the remaining $24,898 is attributed to inflationary trends in various accounts, along with some loss of revenues. The Administration Division of the Health Department continues to provide fiscal, personnel, and general administrative support to the other divisions. In addition, this division administers the vital statistics function for Weld County. For fiscal year 1999, the division projects an increase of$2,000 in revenue from the issuance of certified copies for birth and death certificates. The Health Promotions section continues to provide community assessment, organizational and educational services to Weld County citizens. This section has provided successful initiatives in this past year in the communities of Eaton and Galeton. At present the funding level for Health Promotions is $385,754. Although the request for FY 99 is only $344,778 this amount includes the addition of one FTE funded through position reclassification, and the transfer of one Household Hazardous Waste Awareness Specialist to the Environmental Protection Services Division. Community Health Nursing continues to provide preventive clinical services to those who have no other access to preventive health care, and to those in outlying areas of the county. The Nursing section is projecting increases in grant and contract revenues in several areas: EPSDT, Health Care Program for Children with Special Needs, Family Planning, and TB. The division anticipates decreases in Ryan White funding due to the transfer to Northern Colorado AIDS Project and in Medicaid due to the transition of the Prenatal Program to North Colorado Family Medicine. The International Travel Clinic continues to generate significant revenue. The gross budget for the Nursing Section for the current fiscal year is $1,950,799 with $905,548 from grants, contracts, and fees. $1,933,064 is requested for FY 99 with $784,997 from grants, contracts and revenues. Growth in our community continues to create increasing demands for service from our Environmental Protection Services Division. The Division is requesting $1,328,807 for FY 99. This is an increase of$112,027 over last year's request; however, this amount reflects the transfer of one existing Household Hazardous Awareness Specialist position from Health Promotions to the Environmental Protection Services Division, along with the proposed increase in personnel salaries. As always, the Health Department continues to seek ways to enhance efficiency and effectiveness through administrative consolidation, moves toward more efficient delivery of services (as in the Prenatal Program transition), as well as closer collaboration with Weld County Ambulance, Planning, and Social Services. This proposed budget should allow for continuation of effective and efficient services to our community. 242 981.687 000 00000000000000000000 0000000000 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 N O 0 M O O m 0 0 0 0 0 M M O 0 0000006464 2 O O O 0 N000' 000 O O N M V M 0 0 N r O Z M V r r 0000 - O0 O r r O r r M 0 N O O W w M M N N O O M cc CO . N M O 10 Ni CO 0) N O A O'J OM M m � � V N N r MN Mm M M O M w,) V 0 CO ' NM Mc e r r r N r r O 0 W K 000 00000000000000000000 0000000000 000 00000000000000000000 0000000000 666 600600066660066606O O O O 0 M O O 0 0 0 0 0 M M O 0 6666666464 '0100 a ('1000) 000 O 0 0100100) 0) 0 0 A V O F M V r r W000 O O r M 0 '00 r r 4DD ari aD 0 N O O W (M th N N O N C) 0) V N M O O y N 0) O O A C'l C) N 0) MW W V N N r MN MM M M O O N M 0 M N N M m 0 r N r w W K 000 00000000000000000000 0000000000 000 00000000000000000000 00000 0 0 0 0 0 O O O A O O 0 0 N N 0 m O yy M M O O O M M O m M A N N M M M 10100 O O M O O N O m M M A r o O M V 0 w O m 0 0 M O M N A M V r M N N M O M O N 0) r O O m M M M O M O M O m V O r 0 f r M r N 6664 M M O W M M M V N _ V M W V N O r NN r M r M 0 V N M r N NV V N M 000 M M MO r N W r 0 M m Z o 7' W DW LL Wm F A J r < W w < xf 2 w J 0 U) Z w W W 0 K Z J W W < U_ 2m w > W J W W W W W W W W W W y W M 4 K 0000000000m U U U U U U U U K > > > > > > > > > > 0 f 0Wz w> K K K K K K K K W K LL W K W M 0 W W W W W W W W W W w w y Z (7 W W W W W W y y y y O w w w K00000000004 PO w w f w y 0) U > 0000W w Z w w w w w w w w w wwwwwwwww = Z W W y J O - - - - y y y y y y y y y y y y y W z W W W W W W W W W W U D z z Q OK U U U U U z z z z z¢ zC zQ zQ z¢ z¢ ZQ z zQ z Q 0000000000 W Q U U U w 0 F- W W W W W fL K K K a K a K K K K m00 0 = _ _ = I I = _ _ = O Q J J O e222500000000000000 0000000000E- K V O rrrrN00000000000000 000000000 W O N N M N M M M M M M M m m M m M M [l O'l M m 44444444 M4 V V V O V V V V V O V V V V V V V V V V V V V Q V V V V 0 0 Z 00 0000000000000000000 000000000 20 00 000000 - 000000000000 000000000 K VV M M M O M N M M M M M M M O m 0 O r r N M M M M M V m O O 0 a v V V V m V V V V V V V V V V O m m m V VVVVVVVVM U U 4 O ° ° 0 M O 0 0 0 M V O m O r V V 0 0 0 0 0 0 0 M V O 0 0 Z M M M M M M M O N M M M M V O V M N M M O O M M M M V M M 0 M u) M N N 10 M N M M N N '0 N M M O M M N N N M M M 10 LL NN N N N N N N N N N N N N N N N N N N N N N N N N N N N N 243 991687 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000 oci 0 0ov N 10 CO <D IC C` Co 0 r Ci 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000ai 0 0 0 N 10 CO 0 r r 0 r-- CD 0 0 0 0 0 0 0 0 0 0 0 0 0 ai 0 M N u) a) ID o )D I,- C'J r N r CD C) W_ z w W N WO Z CO g ' O W U1 N Ul CO COZZ NS2w Z 2 Z Z Z y W -1 0 0 0 0 0 _ W F F F F F J J Q Q Q Q Q Q Q U Z Z Z Z Z F O O 0OO0O i. 0 0 0 0 0 00000 C) CD CD CO CO Tr v v v 0 0 0 0 0 0 0 0 0 0 CO CO Cr) CO 0) 0 0 0 C)0) o a) r o C) CO 0 CO 0 0 0 0 0 N N N N N 244 981687 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Co O O0i N O N m fV O C O M CON N) cO r N V N O 00 )O r (O V C— m CO r 0 N c0 Z O r rcD 0) U) C) N N 0) N LO C) co W O r C) too CO C- 0) r f0 0 N 0 r r U W 0000000000000000000 000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N 6N c O M N cO r O C F O OOH co cO r 0 O N- 0) c0 r <0 N CO N O r rN O) 6 C) or 6 O) N )f) co- 6 W W O N c7 e h O) co r 0) Nr co O O 7 r r C) a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ui o <O CO co 0) Ni o o r )ci co c+i v r o co O co O 0 OD N- N CO N CO CO CO N 0) U) NN CO CO co F 0) r criN C) LO O C- 6 6 6 C c rn 0 ro co W W W N r N N O N V V r0 aD C- M N N W ol CC m CI r r .= M H m 0 CI Z Z W I W °)t J LL r < O a 2 2 0) Z z 00 z U LUtinuZ ZZZee CC Q ZQQ QZQ OZz 0 M a Z Q H F J J K K K z LL wHw i < Q c c 0 0 0 ~ F QQ uw W Z Z W r r Z J J K J = = W W Q Q Q O Q c = aim -1-100c� c� c7c� 00220000W w � ? a W CC CO U) U) ) CC 6.- Q XQOZZDD: DCLDWWW55 Z < O W I < zOOzzzzzzzz W w » DofOF * Z 000000000000000000) 0 OCDr r000 0 0 0 0 0 0 0 0 0 0 0 o 0) z 0:. N N N CO CJ CO CO CO CO M CO C V0> 0) 0) 0) z rn 0 0) 0) J O a v v v v e v v v v a v v v rn rn rn rn 0 0 0 Q Z 000r 0C> V 0 v0Q 0000 Z O N N N CO CO CO CON) CO V V O <O c0 N CO u) O D D) NI N to D) N N N N N N to N u7 N U N N N N N N N N N N N N N N N N 991687 245 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY --All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. AC U L BUD ETED REQU T D R COMME iCt '. !R�SC�URC�S LAS"1' �1f ',C13�ift�NT l�'Y ;I N�X#`�Y NEXT Personnel Services $ 2,452,501 $ 2,634,326 $ 2,752,128 $ 2,752,128 Supplies 243,686 196,719 193,334 193,334 Purchased Services 938,237 766,220 726,561 726,561 Fixed Charges 587,130 499,159 456,212 456,212 Contra Expense -531,874 -445,091 -433,136 -433,136 Capital 42,673 11,550 11,550 Gross County Cost $ 3,732,353 $ 3,651,333 $ 3,706,649 $ 3,706,649 Revenue 1,992,710 2,375,027 2,312,802 2,312,802 Net County Cost $ 1,739,643 $ 1,276,306 $ 1,393,847 $ 1,393,847 Budget Positions 69.63 71.92 73.45 73.45 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; and 4)To develop programs that address the major public health issues within the county. 246 991.687 HEALTH FUND SUMMARY - ALL DEPARTMENTS (CONTINUED) FUND 2500 momminingWORKLOArfl MATED:Mk MRPROJECTEDM Birth/Death Certificates 11,501 11,750 12,000 Administrative - Staff Hours 13,500 14,560 14,560 Health Education - Units of 20,705 22,000 24,000 Service Community Health Services - 29,519 30,890 34,659 Client Contacts Environmental Protection - 17,239 17,239 17,239 Units of Service FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. Overall requested budget is recommended. BOARD ACTION: 247 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BU ETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXTlFY NEXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 173,403 181,350 190,000 190,000 Net County Cost $ 173,403 $ -181,350 $ 190,000 $ 190,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: State revenue for the per capita amount is budgeted at $190,000, which is up $8,650. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. WORKLOAD ACTUAL ESTIMATED PROJECTEF See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 248 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Health Department, including personnel, fiscal management, data and records management, procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths which occur in Weld County are kept and certified copies are available upon request from the deputy registrar. • ACTUAL BUDGETED REQUESTED RECOMMEND �tESOU1 C ES LAST ' jflj RREPIT Y NE iC C El' N1=XT Y Personnel Services $ 247,821 $ 263,766 $ 259,091 $ 291,091 Supplies 6,530 17,350 17,150 17,150 Purchased Services 333,834 232,025 233,845 233,845 Fixed Charges 39,012 39,950 20,450 20,450 Contra Expense -531,874 -456,516 -433,136 -433,136 Capital 10,343 1,425 2,600 2,600 Gross County Cost $ 105,666 $ 98,000 $ 100,000 $ 100,000 Revenue 278,754 98,000 100,000 100,000 Net County Cost $ -173,088 $ 0 $ 0 $ 0 Budget Positions 6 7 7 7 SUMMARY OF CHANGES: The only major change in the 1999 requested budget is a $19,500 decrease in fixed charges. This is due to the Health Department's anticipated move to a new building no later than the end of June 1999. The decrease represents six months of savings on rent of building. 249 981.687 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, Community Health Services and Health Promotion. W.::: E ; OAC3 /CCTUI�� 5TIMA7 1 PRf)J +C7 t3 Birth and Death Certificates 11,501 11,750 12,000 Administrative Staff Hours 13,500 14,560 14,560 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 981.687 250 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2500-41200: 2500-41210 DEPARTMENT DESCRIPTION: Provides community organizational and educational services in the areas of adolescent pregnancy prevention, injury prevention, chronic and communicable disease prevention, and environmental health education. /kGTU L BII ITEO REQUESTEE RECOMMEND !t;t�SG?URC�S L115T �Y 'E+l1�iREEjCI"#=� . .; N�)CC�Y NEXT Personnel Services $ 234,456 $ 249,499 $ 212,998 $ 212,998 Supplies 9,633 16,567 16,793 16,793 Purchased Services 39,101 71,391 74,505 74,505 Fixed Charges 61,146 48,297 40,482 40,482 Capital 10,005 0 0 0 Gross County Cost $ 354,341 $ 385,754 $ 344,778 $ 344,778 Revenue 187,592 240,626 212,721 212,721 Net County Cost $ 166,749 $ 145,128 $ 132,057 $ 132,057 Budget Positions 8.05 7.84 6.62 6.62 SUMMARY OF CHANGES: The Solid and Hazardous Waste Public Awareness Specialist was moved out of the Health Education budget and moved to Environmental Protection Services. Line items within the General Health Education budget were increased or reallocated to accommodate the addition of 1 FTE. The salary for this FTE will come from the reclassification of a nurse practitioner position to a health education specialist in August of 1999. The position should be able to be filled in March due to salary savings from the reclassification. OBJECTIVES: 1) Identify and access resources to develop and/or implement health promotion/disease prevention programs relative to needs as justified by data; 2) Increase WCHD ability to perform effective health promotion/education activities by providing technical assistance and training to department staff; 3) Reduce teen pregnancy and other youth risk-taking behavior through implementation of community-based programs promoting the strengthening of family skills; 4) Provide and track health data to WCHD staff for the purpose of resource allocation and program decision making; 5) Increase access to Health Department services through community outreach activities; and 6) Conduct community needs assessment as requested to identify community health issues and develop a plan to address identified issues. 251 981.687 HEALTH PROMOTION (CONTINUED) 2500-41200/41210 WORK�OA ACTUAL S IMA E ;g!:liPROJECTEDISi Educational Materials Distribution 12,438 13,000 14,000 Number of People Attending 8,267 9,000 10,000 Health Education Activities FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 252 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300 DEPARTMENT DESCRIPTION: Holds clinics for tuberculosis, sexually-transmitted diseases, maternity, family planning and blood pressure screening. Provides immunizations; physical assessments, screening, counseling, and teaching in clinic setting; home visits for health promotion, evaluation and health assessment; and community activities. ACTUAL BUDGETED REQUESTED RECOM MEND RSl3URCE8 LA.T fY C�l[�ttENT l"Y NEXTY NEXt FY Personnel Services $ 1,243,532 $ 1,308,803 $ 1,379,258 $ 1,379,258 Supplies 172,122 110,615 104,364 104,364 Purchased Services 307,633 279,245 216,774 216,774 Fixed Charges 314,538 252,136 232,668 232,668 Capital 22,325 0 0 0 Gross County Cost $ 2,060,150 $ 1,950,799 $ 1,933,064 $ 1,933,064 Revenue 991,303 905,548 784,997 784,997 Net County Cost $ 1,068,847 $ 1,045,251 $ 1,148,067 $ 1,148,067 Budget Positions 35.58 35.08 36.83 36.83 SUMMARY OF CHANGES: Increased funding from the Colorado Department of Public Health and Environment in the Early Periodic Screening, Diagnosis, and Treatment Program (EPSDT), Health Care Program for Children With Special Needs, and Family Planning Program results in an increase of 2.5 FTE. The loss of the Ryan White funding due to its transfer to another agency requires a decrease of .75 FTE. This amounts to a net increase of 1.75 FTE. The decrease in revenue is due to the loss of Ryan White funding and an anticipated decrease in Medicaid funding in the Prenatal Program due to the transition of clinical services to North Colorado Family Medicine. The increase in net county cost is resulting primarily from the proposed salary increases for 1999. OBJECTIVES: 1) To provide preventive health services to the citizens of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. 253 991.687 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 WORKLOAD ACTUAL ESTIMATED PROJECTED General Clinic Services 15,082 16,261 18,945 Family Services 9,853 9,058 8,472 Children's Services 4,584 5,571 7,242 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, and support the proposal to transition the Prenatal Program to the North Colorado Family Medicine. BOARD ACTION: 254 991,.677 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Environmental Protection Services -- 2500-41400 DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by requiring safe, healthful, and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ACTUAL BURG TED REQUESTED RECOMMEND RESOURCES LAS FY CURRENT 1`1f NEXT FY NEXT FY Personnel Services $ 726,692 $ 812,258 $ 900,781 $ 900,781 Supplies 55,401 52,187 55,027 55,027 Purchased Services 257,669 183,559 201,437 201,437 Fixed Charges 172,434 158,776 162,612 162,612 Capital 0 10,000 8,950 8,950 Gross County Cost $ 1,212,196 $ 1,216,780 $ 1,328,807 $ 1,328,807 Revenue 535,061 949,503 1,025,084 1,025,084 Net County Cost $ 677,135 $ 267,277 $303,723 $ 303,723 Budget Positions 20.0 22.0 23.0 23.0 SUMMARY OF CHANGES: The Environmental Protection Services Division Budget for 1999 requests a cost to the county of$303,723. This is an increase to Weld County of$36,447 over the 1998 budget request. Most of the requested increase is due to proposed salary increases for 1999. Other apparent increases in many line items for the Division are due to the shifting of a health education specialist and the Household Hazardous Waste Program functions from Preventive Health Services Division to Environmental Protection Services. This results in an increase of one (1) FTE in Environmental Protection Services with a corresponding decrease in FTE for the Preventive Health Services Division. However, since the Household Hazardous Waste Program is funded by the Solid Waste Fund, there is no net effect on county cost overall. The Division is not requesting any additional FTE for 1999. Another factor effecting notable changes in most programs is the new accounting procedure for personnel expenses for the 1999 Budget. Personnel expenses are assigned to programs based on specific staffing assignments and corresponding salary levels. Therefore, there is an observable shifting of Salary Expenses over all programs even though there are few significant changes in FTE assignments for the programs. In past budgets, the total salary expenses were distributed proportionately to the programs based solely on FTE. This change will result in a more accurate assessment of program costs related to personnel expense. The following are notable changes in the requested 1999 Budget for the EPS Division: 255 981687 ENVIRONMENTAL PROTECTION SERVICES (CONTINUED) 2560-41400 SUMMARY OF CHANGES (CONTINUED): • Household Hazardous Waste. To assist in the safe handling of the hazardous wastes and maintenance of the collection sites, two pallet trucks ($700), a HEPA Vacuum Cleaner ($1,100), and two small hand trucks ($150) are requested. An external oil dumping system and related components for the Greeley collection site is requested ($7,000) for safer disposal of waste oil. Also, an additional $5,000 for Professional Services to provide necessary special handling for aerosol containers is also requested. • Vector Control Laboratory Services. A new pipeter is needed to increase efficiency and accuracy in the blood testing procedure for the encephalitis monitoring network. The pipeter will increase efficiency by 100 percent. It costs approximately $650. • Preventive Health Services Support (Medical Screening & Sexually Transmitted Disease) Programs. An increase in Purchased Services of $1,640 is requested for proficiency testing and certification inspections pursuant to Clinical Laboratory Improvement Act (CLIA) requirements. A tachometer is also requested to perform required quality control and maintenance of the centrifuge for the Medical Screening Program. The tachometer is required under CLIA and costs approximately $250. • Daycare Home Program. The Division received an increase in its contract with the Colorado Department of Social Services to perform daycare home inspections. The amount they will pay the Division increased by $15,000. Part of this increase is to go towards the purchase of two laptop computers to be able to complete the inspection form in the field as required in the contract. The computers will be secured before the end of the 1998 fiscal year as the contract runs from July 1, 1998 through June 30, 1999. OBJECTIVES: 1) To minimize the risk and rate of transmission of food-borne illnesses in Weld County; 2) To assure institutional environments are maintained in a healthy and safe manner; 3) To minimize the risk and rate of transmission of vector-borne disease in Weld County; 4) To minimize the risk of transmitting waterborne disease through public swimming pools and natural bathing areas in Weld County; 5)To protect air quality in Weld County; 6)To minimize the negative environmental impacts from waste disposal; 7) To attain and maintain Federal Drinking Water Standards in Aquifers which provide drinking water for domestic and public use; 8) To encourage water conservation; 9)To maintain water supplies adequate to sustain prime effectiveness and efficiency; 10) To attain an effective and efficient public health and environmental protection system through cooperative partnership at the federal, state, regional, and local levels; and 11) To provide laboratory support for the Community Health Services Division. 256 951687 ENVIRONMENTAL PROTECTION SERVICES (CONTINUED) 2560-41400 • gsmENETWORKLOAD KNEACTUALME nESTINIATED PRf J CT D Staff Hours 44,277 47,840 47,840 Lab Samples 7,183 7,183 7,183 Lab Tests 10,056 10,056 10,056 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. It is recommended that the funding for the oil storage facility for the Household Hazardous Materials Program be left in the budget, but administratively frozen until the location and risks of the tank can be assessed. All other items and program changes are recommended. BOARD ACTION: 257 9,31.687 a #*1 4) Inc COLORADO 258 991687 HUMAN RESOURCES 4444,, r FUND zth 991687 as co U a) C 45 asa) = H I v) ■ gl.:14 •p-IN. 4 a)0) lail � TM a)IIIIII4E W T EINEM 0)iig tiaT 0) u� T LO 4ii 09 :, r l ;0.,:), d T 4 co T N z14 : Iii E T I U I r T TOT VJ \ 0)An 0 0 O 0 O O U) 0 0 0 in 0 N N r r 259 981687 I. HUMAN SERVICES FUND SUMMARY The Human Services Fund for 1999 is projected to increase by $426,321 or 5.13%, for a total of $7,871,149. Major changes are associated with Welfare Reform and implementation of the Temporary Assistance to Needy Families(TANF),which places a major emphasis on helping clients find employment as opposed to granting them a welfare payment. Welfare Reform will require Human Services and Social Services to work closely together programmatically, similar to when Weld County had the Welfare Diversion Program in the 1980's. This approach calls for information networks, consolidation of programs, one-stop career centers, vouchers, and training programs, which are all familiar methods to Weld County. In addition, transportation services are down $432,000 due to no longer providing CDSI with transportation services. Other funding is very stable. Being totally reliant upon state and federal funding sources, Human Services continues to operate in an environment of uncertainty. The Human Services Fund's 1999 budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 1999 budget. The primary programs of Human Services are associated with the Job Training Partnership Act (JTPA) funded under the Department of Labor, Employment and Training Administration, through the Governor's Office. This program is anticipating $1,357,000 for 1999. In addition, the Job Service contract will be for$255,000. Temporary Assistance to Needy Families (TANF) is funded at $300,000 primarily for training of TANF clients. The Human Services Fund is totally funded through state and federal programs with the exception of the 25% local match for the Aging Program, which amounts to $12,351. All Human Services indirect costs are included in the 1999 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 1999 funding levels: Transportation $ 140,000 Supplemental Foods 1,075,000 Area Agency on Aging 508,000 Senior Nutrition 385,000 CSBG 170,000 In the above programs, Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 1999. The budget includes funding for Head Start programs totaling $1,776,000, with an additional $1,570,000 for Migrant Head Start. 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O22222222222222222222222222222222222 X 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 W w W 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 22 it z 00000000000000000000000000000000000 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z r- O O O O O O O O O a O 0 O O O O O co O O O O O O O O O O 0 O O 0.0 0 0 J O OD O OD f0 OD OD OD OO OO CO OD a) OO 0 OD O CD OO OO OD OD OO OD O co OO N 0 0 O O O O OD 0 O 0 0 U) N U) U) U) U) U) U) tD u> LO U) U) Q Q O) O) W 0) 000000 O) 0 0 Z r V V N- O) O D7 r N OD N (0 O O (O (D O)U) OD LT, N (h V 8 N- GD 0 0 O N O O t0 Op OD OD OO ONO c00 OD OOD ODD 000 00 0 f�O aDD to to 0 N N CID N t�D tO tD N U> N OD OD OD a) O OD LL N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N�N N N 'J� �� 16 7 263 C) C) 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O 6 L6 6 O LO 0 r ° CO r 0 0 0 0 0 0 0 0 00006 6 6 0 0 0 0 of O O O O N N r0 or o r 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 ci 0 ai r O O O O C) O6 r r ci O M W C) O r N N 00- 0 Z 0 OD O O LL a a N azw Z Z U W W W W > w w w w w U U y O 0000 > > > > > 0- 0_ < W W WWW w w f W W W W W K d' N N N N N w w 2 Z Z Z Z Z 2 9 J < < < < < 00 ‹ 5M 2 i rp o 2 2 7 W O S r S S r S r 2 S > >> O F O O O O O CO m O 0 0 0 0 0 m � C) 0m 0 <0 0) 0) a) mo) 0) is N (O r (0 O a0 CD (0 N 0 0 CO CD NNNNNNN 264 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Head Start Program -- 6000 - 2611 DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for economically disadvantaged pre-school age children. ACTUAL BUDGETED REQUESTED RECOMgMEND !. RESOURCES LA BT FY CUt R NT EY N XT F`Y NEXT FY Personnel Services $ 873,224 $ 1,107,666 $ 880,000 $ 880,000 Supplies 56,512 77,959 60,000 60,000 Purchased Services 802,235 640,763 836,000 836,000 Fixed Charges 0 55,000 0 0 Capital Gross County Cost $ 1,731,971 $ 1,881,388 $ 1,776,000 $ 1,776,000 Revenue 1,731,971 1,881,388 1,776,000 1,776,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- _ -- -- -- SUMMARY OF CHANGES: Other than computer link up of sites, no major changes in program. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Children Served 530 530 530 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 265 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Migrant Head Start -- 6000 - 2614 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool-age migrant children in Northeast Colorado and the Western slope. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST' FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 763,495 $ 864,898 $ 850,000 $ 850,000 Supplies 86,122 52,000 54,000 54,000 Purchased Services 910,460 640,634 666,000 666,000 Fixed Charges 0 35,000 0 0 Capital Gross County Cost $ 1,760,077 $ 1,592,532 $ 1,570,000 $ 1,570,000 Revenue 1,760,077 1,592,532 1,570,000 1,570,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Other than computer link up of sites, there are no major changes to program. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Children Served 370 400 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 266 9111687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Preschool Fund --6000 - 2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. ACTUAL BUDGETEt REQUESTED RECOMMEND RESOURCES LAST A' CURRENT FY NEXT FY NEXT 1W Personnel Services $ 169,637 $ 100,000 $ 100,000 $ 100,000 Supplies 590 5,000 5,000 5,000 Purchased Services 66,787 195,000 195,000 195,000 Fixed Charges Capital Gross County Cost $ 237,014 $ 300,000 $ 300,000 $ 300,000 Revenue 237,014 300,000 300,000 300,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: .No changes to program. OBJECTIVES: Provide preschool services to school district requesting the services. W 1RKLOAD ACTUAL ESTIMATED PROJECTED Clients served 200 200 200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: • 267 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Neighbor to Neighbor-- 6000 - 2618 DEPARTMENT DESCRIPTION: Educate and train TANF clients to be child care providers. MagiSEigEiNEMEMN REACTDAVM REBUIMETEDRAREQUESTED INCREASEt RESOURCESNRUASrfrMA NetiRRENtifY; ;?!;RNEXT t ' (DECREASE) Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 59 0 0 0 Fixed Charges 8,704 0 0 0 Capital Gross County Cost $ 8,763 $ 0 $ 0 $ 0 Revenue 8,763 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Contract should not continue beyond 98. OBJECTIVES: n/a WORKLOA© ACTUAL ; ESTIMATED PROJECTED Clients served 20 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 268 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SFRVICFS Fl thin BUDGET UNIT TITLE AND NUMBER: Family Support Program -- 6000 -2619/2649 DEPARTMENT DESCRIPTION: This program uses PAC funds to provide intense case management to hard to serve TANF families. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LASfi FY CURRENT FY NEXT FY NEXT F;Y Personnel Services $ 50,676 $ 50,000 $ 54,000 $ 54,000 Supplies 350 15,000 1,000 1,000 Purchased Services 39,669 35,000 45,000 45,000 Fixed Charges Capital Gross County Cost $ 90,695 $ 100,000 $ 100,000 $ 100,000 Revenue 90,695 100,000 100,000 100,000 Net County Cost $ 0 $ 0 _ $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Target clients are now hard to serve TANF clients instead of high risk Head Start or Employment clients. OBJECTIVES: Provide intensive case management to high risk families. MMR:REUMIORKLOADEE:iig,!;;O:NiM80.NACTUALM ENESTIMATEWMEEVROJECTEDM Clients Served 75 75 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 269 981��ry 68• BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: CAHP -- 6000 - 2620 DEPARTMENT DESCRIPTION: Community Action Health Promotion program which provides health training to Head Start clients and staff. ACTUAL BUD ETED REQUESTED BRECOMMENM SHRESOURCESqMEtAstfraglmetiFtRENtfrgienNEXTEYPER MENEXTIMEM Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 376 0 0 0 Purchased Services Fixed Charges Capital Gross County Cost $ 376 $ 0 $ 0 $ 0 Revenue 376 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: One year contract to terminate in 98. OBJECTIVES: N/A WORKLOAD ACTUAL i ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. • • BOARD ACTION: 270 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Job Service (Wagner/Peyser) -- 6000 - 2626 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. ACTUAL BUDGETED REt UESTED RECOMMEND tESOUI CES LAST FY CURRENT FY NE T F? NEXT F'! Personnel Services $ 167,162 $ 160,000 $ 170,000 $ 170,000 Supplies 2,032 5,000 3,000 3,000 Purchased Services 57,408 90,000 82,000 82,000 Fixed Charges Capital Gross County Cost $ 226,602 $ 255,000 $ 255,000 $ 255,000 Revenue 226,602 255,000 255,000 255,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions --_ -- -- -- SUMMARY OF CHANGES: Integrated as part of the One Stop Employment. OBJECTIVES: 1) Administer Job Service Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Applicants registered 8,800 8,800 8,800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 271 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND Number Summer Job Hunt -- 6000 - 2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT EY NEXT Personnel Services $ 9,014 $ 9,000 $ 9,000 $ 9,000 Supplies 0 100 0 0 Purchased Services 986 900 1,000 1,000 Fixed Charges Capital Gross County Cost $ 10,000 $ 10,000 $ 10,000 $ 10,000 Revenue 10,000 10,000 10,000 10,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: 1)Administer Job Service contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Youth Served 350 350 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 272 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JOBS Program -- 6000 - 2628 DEPARTMENT DESCRIPTION: The program allows eligible AFDC clients to participate in training and educational opportunities to help make a transition to self sufficiency. ACTUAL BUDGETED REQUESTED CECONIMEND ' M:gittESOURCES;;•MLAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 643 0 0 0 Purchased Services 861 0 0 0 Fixed Charges 85,743 0 0 0 Capital Gross County Cost $ 87,247 $ 0 $ 0 $ 0 Revenue 87,247 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Program terminated with the start of TANF. OBJECTIVES: 1)Administer Job Service Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WORKLOAD ACTUAL ESTIIMATED PROJECTED Clients served/month 0 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 273 981687 • BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Employment First -- 6000 - 2629 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities. ACTUALMiSUOGETEDO i!!i.REQUESTED0RECOMMEND RESOURCES LAST EY CURRENT A'' NE tT FY NEXT Personnel Services $ 100,558 $ 90,000 $ 100,000 $ 100,000 Supplies 903 2,500 2,000 2,000 Purchased Services 35,439 37,500 38,000 38,000 Fixed Charges Capital Gross County Cost $ 136,900 $ 130,000 $ 140,000 $ 140,000 Revenue/Transfers In 136,900 130,000 140,000 140,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. WORKLOAD ACTUAL ! iHiTROJECTEDNI Clients Served 1,500 1,500 1,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 274 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Youth Corps (YCPI) -- 6000 - 2630 DEPARTMENT DESCRIPTION: Employment and Training for drop outs. ACTUALmautorrean o.REQuestetim }RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 15,727 $ 30,000 $ 20,000 $ 20,000 Supplies 81 2,000 1,000 1,000 Purchased Services 37,481 33,000 34,000 34,000 Fixed Charges Capital Gross County Cost $ 53,289 $ 65,000 $ 55,000 $ 55,000 Revenue 53,289 65,000 55,000 55,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: Provide employment and training for school dropouts. WORKLOAD ACTUAL; MPESTIMATEOM ;: ]PROJECTEDM Clients served 25 25 25 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 275 991spry 68♦ BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Summer of Service -- 6000 - 2631 DEPARTMENT DESCRIPTION: Work experience and team building for corporate staff children during summer months in Larimer, Boulder and Weld. AC UAL BUDGETE© REgUESTED RECOMMEND RESOURCES LAST F t CURRENT FY NEXT FY NEXT FY Personnel Services $ 35,417 $ 30,000 $ 37,000 $ 37,000 Supplies 989 2,000 1,000 $ 1,000 Purchased Services 25,257 20,000 17,000 17,000 Fixed Charges Capital Gross County Cost $ 61,663 $ 52,000 $ 55,000 55,000 Revenue 61,663 52,000 55,000 $ 55,000 Net County Cost $ 0 $ 0 $ 0 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: Provide work corporate work experience for youth during the summer months. WORKLOAD ACTUAL ! ESTIMATED IROJECTED Children served 60 60 60 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 276 9816197 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families -- 6000 - 2639 DEPARTMENT DESCRIPTION: Replaces JOBS/New Directions AFDC Employment and Training Programs. ACTUAL BUD ETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT 1W Personnel Services $ 83,360 $ 80,000 $ 85,000 $ 85,000 Supplies 279 5,000 1,000 1,000 Purchased Services 28,174 165,000 114,000 114,000 Fixed Charges Capital Gross County Cost $ 111,813 $ 250,000 $ 200,000 $ 200,000 Revenue 111,813 250,000 200,000 200,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: Provide employment services to TANF clients. • WORKLOAD ACTUAL TIMATED PR J C D Clients served 200 200 200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: • 277 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II-A Adult Program -- 6000 - 2636 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged adults. ACTUALisigt!ppETErto NREQuEsTEDNREgommEND RESOURCES LAS FY ... CURRENT t~Y: NEX NEXT "' Personnel Services $ 150,012 $ 140,000 $ 150,000 $ 150,000 Supplies 533 2,000 1,000 1,000 Purchased Services 92,090 90,000 89,000 89,000 Fixed Charges Capital Gross County Cost $ 242,635 $ 232,000 $ 240,000 $ 240,000 Revenue 242,635 232,000 240,000 240,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into One Stop System. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. ...................................... WORKLOAD ACTUAL; ESTIMATED w PROJECTED Clients Served 225 225 225 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 278 991697 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II-C Youth Program -- 6000 - 2637 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged youths. ACTUALgigieggpEnDE igiiiIMPEOtgq:ARECOMMEND RESOURCES LAST Y .:CURRENT#Y R! NEXT: Y Personnel Services $ 32,124 $ 30,000 $ 30,000 $ 30,000 Supplies 12 200 100 100 Purchased Services 35,606 18,000 14,900 14,900 Fixed Charges Capital Gross County Cost $ 67,742 $ 48,200 $ 45,000 $ 45,000 Revenue $ 67,742 $ 48,200 $ 45,000 $ 45,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into One Stop System under CDLE. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients Served 45 45 40 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 279 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II-B Summer Youth -- 6000 - 2638 DEPARTMENT DESCRIPTION: Employment/Training/Education opportunity for low income youth during summer vacation from school. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY_: NEXT FY NEXT FY Personnel Services $ 152,899 $ 150,000 $ 175,000 $ 175,000 Supplies 1,330 2,000 5,000 5,000 Purchased Services 36,191 60,000 70,000 70,000 Fixed Charges Capital Gross County Cost $ 190,420 $ 212,000 $ 250,000 $ 250,000 Revenue 190,420 212,000 250,000 250,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- _- _- SUMMARY OF CHANGES: Integrated into the One Stop System. OBJECTIVES: 1)Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL , ESTIMATED PROJECTED W Clients served 175 175 175 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 280 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA PI Grant -- 6000 - 2640 DEPARTMENT DESCRIPTION: Supplements the JTPA IIA and IIC programs. Received as a bonus for meeting program goals. Pays for Administrative costs and staff training. ACTUAL BUDGETED REQUESTED 1RECOAMMEND 1 RESOURCES LAST FY CURRENT FY NEXT E1' NEXT ' Personnel Services $ 5,251 $ 5,000 $ 7,000 $ 7,000 Supplies 0 2,000 1,000 1,000 Purchased Services 30,757 15,000 12,000 12,000 Fixed Charges Capital Gross County Cost $ 36,008 $ 22,000 $ 20,000 $ 20,000 Revenue 36,008 22,000 20,000 20,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into One Stop System OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. E UIORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: • 281 9131687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA EDWAA 60% -- 6000 - 2643 DEPARTMENT DESCRIPTION: Provides employment and training programs to JTPA eligible clients who have lost their jobs through no reason of their own. ACTUAL BUDGETED F EEJUESTED RECOMAMEND RES`5URCES LAST FY CURRENT PY .: NE7(7 FY NEXT EY Personnel Services $ 56,780 $ 70,000 $ 60,000 $ 60,000 Supplies 330 5,000 10,000 10,000 Purchased Services 35,084 55,000 80,000 80,000 Fixed Charges Capital Gross County Cost $ 92,194 $ 130,000 $ 150,000 $ 150,000 Revenue 92,198 130,000 150,000 150,000 Net County Cost $ -4 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into the One Stop System OBJECTIVES: 1) Administer JTPA grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. ORKLOAD ACTUAL ESTIMATED PROJECTED Clients Served 125 125 125 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 282 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Educational Lab -- 6000 - 2645 DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational Lab. ACTUAL BUDGETED REQUEST D RECOMMEND RESOURCES LAST FY , ..CURRENT FY _.. NEXT Y NEXT FY Personnel Services $ 73,743 $ 95,000 $ 80,000 $ 80,000 Supplies 18,015 6,000 20,000 20,000 Purchased Services 30,215 49,000 50,000 50,000 Fixed Charges Capital Gross County Cost $ 121,973 $ 150,000 $ 150,000 $ 150,000 Revenue 121,973 150,000 150,000 150,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into County/FENWC system. OBJECTIVES: Provide a computer educational experience for clients. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients served 1500 1500 1500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 283 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Americorp Program -- 6000 - 2646 DEPARTMENT DESCRIPTION: Youth corp program done in conjunction with Larimer County. ACTUAL BUDGETEI REQUESTED RECOMMEND RESOURCES LAST EY CURRENT EY NEXT EY NEXT EY Personnel Services $ 70,088 $ 90,000 $ 90,000 $ 90,000 Supplies 821 2,000 2,000 2,000 Purchased Services 18,696 20,000 20,000 20,000 Fixed Charges Capital Gross County Cost $ 89,605 $ 112,000 $ 112,000 $ 112,000 Revenue 89,910 112,000 112,000 112,000 Net County Cost $ -305 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: Provide Federal Americorp program for youth in conjunction with Larimer County. WORKLOAD ACTUAL; ESTIMATED PROJECTED Clients on team 8 8 9 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 284 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: One Stop -- 6000 - 2648 DEPARTMENT DESCRIPTION: Funds given to help consolidate employment services into one stop centers. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY , ,. .CURREN` FY :; NEXT Pt , NEXT FY Personnel Services $ 0 $ 0 $ 30,000 $ 30,000 Supplies 19,406 0 20,000 20,000 Purchased Services 2,215 0 40,000 40,000 Fixed Charges 2,843 0 0 0 Capital Gross County Cost $ 24,464 $ 0 $ 90,000 $ 90,000 Revenue 24,464 0 90,000 90,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- _- -- SUMMARY OF CHANGES: No changes. Funding should end after 1999. OBJECTIVES: Consolidate JTPA and Wagner Peyser programs into a One Stop Employment Center. WORKLOAI ACTU#L ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 285 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Aaencv on Aaing Admin -- 6000 - 2651 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior Programs of the Area Agency on Aging. ACTUAL BUDGETED REQUESTED RECOMMEND • RESOURCES LAST FY ::. CURRENT EY NEX I t`Y NEXT FY Personnel Services $ 21,227 $ 20,000 $ 22,000 $ 22,000 Supplies 922 1,000 1,000 1,000 Purchased Services 22,663 24,000 22,000 22,000 Fixed Charges Capital Gross County Cost $ 44,812 $ 45,000 $ 45,000 $ 45,000 Revenue/Transfers 32,461 32,649 32,649 32,649 In Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL! STIMATED PROJECTED Programs Administered 7 7 7 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 286 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Support Services -- 6000 - 2652 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; Adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. ACTUAL BUDGETED REQUESTED RECOMMEND ' RESOURCES LAST EY CURRENT FY NEXT EY NEXT,F'Y Personnel Services $ 29,434 $ 40,000 $ 35,000 $ 35,000 Supplies 497 1,500 1,000 1,000 Purchased Services 79,090 98,500 104,000 104,000 Fixed Charges Capital Gross County Cost $ 109,021 $ 140,000 $ 140,000 $ 140,000 Revenue 118,887 140,000 140,000 140,000 Net County Cost $ -9,866 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No changes. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD AICTUAL ESTIMATED PROJECTED Programs provided 7 7 7 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 287 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Congregate Meal Program -- 6000 - 2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. ACTUAL BUDGETED RES VESTEDRECOMMEND RESOURCES LAST FY is CURRENT FY NEXT Pt NEXT FY Personnel Services $ 38,322 $ 32,000 $ 40,000 $ 40,000 Supplies 9,611 15,000 15,000 15,000 Purchased Services 250,523 250,000 245,000 245,000 Fixed Charges Capital Gross County Cost $ 298,456 $ 297,000 $ 300,000 $ 300,000 Revenue 298,456 297,000 300,000 300,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL;! ESTIMATED PROJECTED Meals served 68,000 70,000 70,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 288 98i687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Home Delivered Meals -- 6000 - 2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals from our nutrition sites and through Meals on Wheels. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT Pt NEXT FY Personnel Services $ 1,911 $ 6,500 $ 2,000 $ 2,000 Supplies 9,124 9,000 20,000 20,000 Purchased Services 66,424 60,000 63,000 63,000 Fixed Charges Capital Gross County Cost $ 77,459 $ 75,500 $ 85,000 $ 85,000 Revenue 77,214 75,500 85,000 85,000 Net County Cost $ 245 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL. ESTIMATED PROJECTED Meals Served 35,000 35,000 35,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 289 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: In-home Surmort -- 6000 - 2655 DEPARTMENT DESCRIPTION: This grant provides in-home support services to the elderly. !iRMACTLIALEM .Refati:E4r.fgqg g.fgpommeNo RESOURCES LAST Y CURRENT t= HiMI.NexterioLu.nnextfyM Personnel Services $ 2,678 $ 7,000 $ 2,500 $ 2,500 Supplies Purchased Services 473 1,000 2,000 2,000 Fixed Charges Capital Gross County Cost $ 3,151 $ 8,000 $ 4,500 $ 4,500 Revenue 3,151 8,000 4,500 4,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL' ESTIMATED PROJECTED Clients served 35 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 290 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Health Services -- 6000 - 2656 DEPARTMENT DESCRIPTION:This grant provides health services to needy elderly clients. ACTUAk BUDGETED REQUESTED RECOMMEND RESOURCES ! AST l~ , CURRENT t NEX? Y NEXT EY Personnel Services $ 2,377 $ 5,000 $ 2,500 $ 2,500 Supplies 0 1,500 0 0 Purchased Services 7,889 13,500 8,000 8,000 Fixed Charges Capital Gross County Cost $ 10,266 $ 20,000 $ 10,500 $ 10,500 Revenue 10,226 20,000 10,500 10,500 Net County Cost $ 40 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKL OAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 291 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Elder Abuse Grant -- 6000 - 2657 DEPARTMENT DESCRIPTION:This grant provides for educational training to the community on elder abuse. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST P1:IR MtURRENrrinpBBNEXT,FfMN 1 ,t±Y Personnel Services $ 1,435 $ 1,000 $ 1,000 $ 1,000 Supplies Purchased Services 832 500 500 500 Fixed Charges Capital Gross County Cost $ 2,267 $ 1,500 $ 1,500 $ 1,500 Revenue 2,996 1,500 1,500 1,500 Net County Cost $ -729 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: Provide training to the community on elderly abuse. WLRKLOAD ACTUAL' ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 292 961687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Special Ombudsman -- 6000 - 2658 DEPARTMENT DESCRIPTION:These funds supplement the support services fund. • ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST EY CURRENT FY NEXT F? NEXT!F? Personnel Services $ 1,482 $ 0 $ 1,500 $ 1,500 Supplies 6 100 0 0 Purchased Services 364 1,500 500 500 Fixed Charges Capital Gross County Cost $ 1,852 $ 1,600 $ 2,000 $ 2,000 Revenue 1,904 1,600 2,000 2,000 Net County Cost $ -52 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD ACTUAL! ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 981687 293 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Single Entry Point -- 6000 - 2659 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. ACTUAL UDG TED REQU S7 b RECOMMEND '. RESOURCES LAST' FY CURRENT FY NEXT FY NEX T F`Y Personnel Services $ 235,480 $ 230,000 $ 240,000 $ 240,000 Supplies 2,758 1,500 5,000 5,000 Purchased Services 59,321 40,000 55,000 55,000 Fixed Charges Capital Gross County Cost $ 297,559 $ 271,500 $ 300,000 $ 300,000 Revenue 297,561 271,500 300,000 300,000 Net County Cost $ -2 $ 0 $ 0 $ 0 Budget Positions -- -- -- _- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. WORKLOAD iACTUAL ESTIMATED PROJECTED Clients served 360 360 360 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 294 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Low Income Energy BUDGET UNIT TITLE AND NUMBER: Assistance Program -- 6000 - 2660 DEPARTMENT DESCRIPTION: This program allows for outreach for the Low Income Energy Assistance Program. ACTUAL SUDG KERN NREQUESTEDM!;!RECOMMENP§ RESOURCES LAST FY CURZRzENT r NEXT FY NEXT FY Personnel Services $ 0 $ 9,000 $ 0 $ 0 Supplies Purchased Services 274 1,000 0 0 Fixed Charges 3,039 0 0 0 Capital Gross County Cost $ 3,313 $ 10,000 $ 0 $ 0 Revenue 3,313 10,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Unknown possibility of funding in 1999. OBJECTIVES: Provide outreach low income energy program for elderly in Weld County. . . . .. DAD ACTUAL! STIMATED PR©JECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 295 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA Older Worker-- 6000 - 2661 DEPARTMENT DESCRIPTION: Provides employment and training programs to economically disadvantaged persons 55 years of age or older. ACTUAL BUDGETED REQUESTED::RECOMM ND RESOURCES LAST i~Y CURRENT F'Y NEXT "Y NEXT t±Y Personnel Services $ 27,322 $ 22,000 $ 25,000 $ 25,000 Supplies 442 2,000 1,000 1,000 Purchased Services 13,291 16,000 14,000 14,000 Fixed Charges Capital Gross County Cost $ 41,055 $ 40,000 $ 40,000 $ 40,000 Revenue 41,054 40,000 40,000 40,000 Net County Cost $ 1 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Integrated into CDLE One Stop Employment Program. OBJECTIVES: 1)Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL ESTIMATED PROJECTED Clients Served 30 30 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 296 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant -- 6000 - 2662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. M0ACTUALM MiStittGETEDMREQUESTED RECOMMEND RESOURCES LAST FY i CURRENT FY _ I NEXT FY NEXT F`Y Personnel Services $ 35,105 $ 25,000 $ 35,000 $ 35,000 Supplies 0 2,000 0 0 Purchased Services 6,195 15,000 7,000 7,000 Fixed Charges Capital Gross County Cost $ 41,300 $ 42,000 $ 42,000 $ 42,000 Revenue 41,300 42,000 42,000 42,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program as defined by DOT rules and regulations; and 2) Provide services to eligible clients as specified in the UMTA grant approved by the Board. WORKLOAD O0MACTUALPMESTIMATED PROJECTED Passenger Trips 9,000 9,000 9,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 297 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA Older Worker EDWAA -- 6000 - 2663 DEPARTMENT DESCRIPTION: Retraining for laid off older workers. BEREMERMENEEERNACTUAttinUDGETED QUESTIE ? fiecOMMENMi RESOURCES LAST FY CURB NT IKYinaiNESfrERI N!:::!iNEX1rAftEiH Personnel Services $ 0 $ 8,000 $ 0 $ 0 Supplies 0 2,000 0 0 Purchased Services 0 10,000 0 0 Fixed Charges 5,281 0 0 0 Capital Gross County Cost $ 5,281 $ 20,000 $ 0 $ 0 Revenue 5,281 20,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Did not apply for funding for 1999 period. OBJECTIVES: Retrain laid off older workers. WORKLOAD ACTUAL;: ESTIMATED PROJECTED Clients served 20 25 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 298 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Other Programe __ 6n00 - 266Q DEPARTMENT DESCRIPTION:This area includes minor sources of funding that supplement the aging programs. ACTUAL BUD ETED REQU TED RECOMMEND RESOURCES LAST EY CURRENT PY ! NEXT PY NEXT FY Personnel Services $ 4,623 $ 3,000 $ 5,000 $ 5,000 Supplies 0 250 0 0 Purchased Services 4,764 3,000 5,000 5,000 Fixed Charges Capital Gross County Cost $ 9,387 $ 6,250 $ 10,000 $ 10,000 Revenue 9,387 6,250 10,000 10,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: Supplement other seniors programs in Weld County. HgEHRIMINWORKLOADENUMME MINEADTUALMESTIMATE© PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 299 981887 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Transportation -- 6000 - 2670 DEPARTMENT DESCRIPTION:This fund covers the revenues and expenditures associated with contracted or private minibus transportation services. ACTUAL BUDGETED REQUESTED RECOMM�MEND RE OURCES LAST �Y CURRENT FY NEXT KY NEXT;F? Personnel Services $ 100 $ 200,000 $ 0 $ 0 Supplies 628 5,000 0 0 Purchased Services 5,918 95,000 0 0 Fixed Charges 226,501 0 0 0 Capital Gross County Cost $ 233,147 $ 300,000 $ 0 $ 0 Revenue 233,147 300,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0_ Budget Positions -- -- -- -- SUMMARY OF CHANGES: Cancellation of CDSI contract. OBJECTIVES: N/A WORKLOAD ACTUAL: ESTIMATED L PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 300 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 6000 - 2672 DEPARTMENT DESCRIPTION: Medical and non-medical transportation of Medicaid clients. ACTUAL BUDGETED REQUESTED RECOMMMEND ininfiESOURCEflEAST PY CURRENT EY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 42,500 $ 42,500 Supplies Purchased Services 0 0 7,500 7,500 Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 50,000 $ 50,000 Revenue 0 0 50,000 50,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: New program. Medical and non-medical transportation of Medicaid clients. OBJECTIVES:To establish a new program with transportation and meet a community need. WORKLOAD ACTUAL ESTIMATED PROJECTED Annual mileage 33,333 FINANCE/ADMINISTRATION RECOMMENDATION:. Recommend approval. BOARD ACTION: 301 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Supplemental Foods -- 6000 - 2676 DEPARTMENT DESCRIPTION:This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. ACTUAL UDGETED REQUESTED RECOMMEND : tESOURCES LAST . =CURRENT FY NEX'C FY NEXT Personnel Services $ 25,003 $ 50,000 $ 50,000 $ 50,000 Supplies 405 900,000 900,000 900,000 Purchased Services 147,987 125,000 125,000 125,000 Fixed Charges 19,360 0 0 0 Capital Gross County Cost $ 192,755 $ 1,075,000 $ 1,075,000 $ 1,075,000 Revenue 192,755 1,075,000 1,075,000 1,075,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. WORKLOAD ACTUAL ES!IMATED PROJECTED Participant Caseload 4,500 4,500 4,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 302 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER• Weatherization Program -- 6000 - 2677 DEPARTMENT DESCRIPTION: This program covers the administrative cost of running the Department of Energy Weatherization program. ACTUAL BUDGET D R QU STED tECOMMt ND ' RESOURCES LAS FY CURB ET IFY NSJF !±Y Nty EY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 5,220 12,000 0 0 Fixed Charges 1,649 0 0 0 Capital Gross County Cost $ 6,869 $ 12,000 $ 0 $ 0 Revenue 6,869 12,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Funding no longer available. OBJECTIVES: Provide Department of Energy Weatherization program jointly with Northeastern Counties. WORKLOA ? ACTUAL ESTIMATE > PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 303 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant -- 6000 - 2678 DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. ACTUAL BUDGETED REQUESTED RECONIMENO '. RESOURCES LASS FY CURRENT EY MEN EX'Y FY NEXT F`! Personnel Services $ 166,151 $ 75,000 $ 114,000 $ 114,000 Supplies 0 1,000 1,000 1,000 Purchased Services 23,878 45,000 50,000 50,000 Fixed Charges 0 39,000 5,000 5,000 Capital Gross County Cost $ 190,029 $ 160,000 $ 170,000 $ 170,000 Revenue 190,028 160,000 170,000 170,000 Net County Cost $ 1 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No significant changes. OBJECTIVES: 1) Administer program as defined by DOL rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. WORKL0IAD ACTUAL ESTIMATED , PROJECTED Programs Served 6 6 6 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 981687 304 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Vehicle Replacement Pool -- 6000 - 60130 DEPARTMENT DESCRIPTION: Pool that accumulates depreciation on minibus vehicles and pays out for new vehicles. ACTUAL ' BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 0 0 90,000 90,000 Fixed Charges Capital 0 230,000 0 0 Gross County Cost $ 0 $ 230,000 $ 90,000 $ 90,000 Revenue 0 230,000 0 0 Net County Cost $ 0 $ 0 $ 90,000 $ 90,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Depreciation for vehicles. OBJECTIVES: Replace minibus fleet on a planned basis. WORKLOAD ACTUAL ', ESTIMATED PROJECTED Minibuses replaced 8 6 6 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 305 981687 ierri wine COLORADO 306 981687 PECIAL r t v rr� EVENUE �r4 { r FUNDS r ' 981687 SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of$3,600,000. It is recommended that this amount, coupled with the $1,100,000 carry-over fund balance in the General Fund be retained, especially with all the uncertainty of state and federal funding and tax collections. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $940,000 with no anticipated beginning fund balance. Funds are committed to offset environmental health costs, the household hazardous waste program ($539,985), overhead of$10,654, and trash enforcement and pickup program ($52,250). The remaining $337,111 is undesignated. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at$359,000 based upon the anticipated operating costs for 1999. The budget reflects funding of Island Grove Park ($253,336), the Missile Site Park ($38,835), Airport Park development ($7,500), and $59,329 remains undesignated. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of$2,500,000 has been established for 1998, which is greater than the required 3% of fiscal spending. 307 981687 0 0 0 0 00 O o O ❑ 0 0 0 Z o ai ai W Oat r2 (o) M w O U W K 0 0 O 0 0 0 O 0 0 0 0 0 0 0 0 0 ai ai W Lo 0) W n m m 0 O W re 0 0 0 0 0 0 O 0 0 0 on 0 0 0 r N (a ca w r- 0 w a M Z m ❑ 7 W — 7 LL D W r Z WW D > r LL oo0m H am m2 w2CO 0 0 Z u) 0 O) W 7 C 0 LL Z r N N 7 W I- K J 2 2 H W O Q W 2 7 ? K Z J 2 O Z W r > W O D• OW gzU O MW WE < U W N r Q ? OJ W O 0 K U wo ma v v 0 7 Z • o 0 0 2 r- 0 • 0 n r U 0 Q 2• 8 0 0 N N • IL N N 308 981687 O O O O O O O O O Z 88 O) O) a s mm o U W C' OO O O OO O O O O M N N W W M M a � o W C' O O O O do O O O O F OD W Z W W O M M Q O N D Z W W Z X a O W a 170 W IX Q V1 2 z2 O U N j LL F N K Z Z F oQFz O Q CO O F W O Z w w w O W j a0 ¢ z owceo ct MJZI— X D O O WOOF * Z O F O 7 r O N- 0 U U Q o O Z O D N LL N 309 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used for the acquisition, development, and maintenance of new conservation sites within Weld County. ACTUAL UDGET D 'REQUESTED FINAL RESOURCES L AST FY CURRENT FY NEXT EY NEXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 565,256 252,736 333,800 353,800 Fixed Charges Capital 32,512 65,264 25,200 5,200 Gross County Cost $ 597,768 $ 318,000 Revenue 708,250 318,000 359,000 359,000 Net County Cost $ -110,482 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues are projected at$359,000, which is an increased level from Amendment 8 passed in 1992. The county cannot expect this amount to grow significantly from this point on except from increased lottery sales and population growth. Expenditures for the Missile Site Park are set at $38,835. Island Grove Park maintenance is held to $248,136 and provides for capital improvements of$5,200 for a total of$253,336 or a 4.9% increase. $7,500 is included for development of the Airport Park. Undesignated amounts equal $59,329. OBJECTIVES: See criteria following Administrative Recommendation. WORKLOAD ACTUAL ES IMATEfl,., PROJECTE 3. ' n/a 310 981687 CONSERVATION TRUST FUND (CONTINUED) 22 00-73 700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Policy issue regarding use of county capital dollars to fund Island Grove Park improvements. Historically, the following is the amount of money received annually since the lottery started: 1983 $ 194,698 1984 195,304 1985 151,033 1986 138,069 1987 162,736 1988 154,074 1989 130,764 1990 136,726 1991 200,103 1992 220,219 1993 264,371 1994 205,534 1995 327,162 1996 312,024 1997 356,262 The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park, with the exception of the following items: Entity Purpose Amount 1983: Greeley Civic Auditorium $ 141,464 1984: Greeley Civic Auditorium $ 143,000 1985: Greeley Civic Auditorium $ 90,000 1986: Greeley Civic Auditorium $ 51,500 LaSalle Community Center 10,000 Ault Park System 7,500 Dacono Park Improvements 3,000 Windsor Park Improvements 6,000 Ft. Lupton Pearsin Park Sports Complex 10,000 Independence Stampede Headquarters Facility 5,000 Since 1987 all funds have gone to the two county parks. 311 981687 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 In 1984, the Board adopted the following criteria, in priority order, for the use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or compliment the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. Capital items totaling $27,200 were requested, but only $5,200 are recommended as follows: ITEM REQUESTED RECOMMENDATION (4-H Building) ADA Lift Platform $ 22,000 $ -0- 4-H Building Room #4 and #5 4,000 4,000 Windows 4-H Building Concrete Slab 1,200 1.200 $ 25,200 $ 5.200 The Greeley-Weld County Airport has requested $7,500 for matching funds for a GOCO Grant to develop a park at the Airport. The park would eventually be tied into the Poudre River Trail. The Airport would maintain the park. Policy Issue. BOARD ACTION: 312 981687 0 0 0 0 0 0 Z o 0 m 0 0 pmj =' N (4 U W 0 0 0 0 0 0 0 0 0 0 0 0 o) W or F- q o N 0 0 0 0 0 0 00 00 H 66 w W 66 m0 rr - - 0) 0 W ' 0 0 a0 W LL W H 1' Z LL o I o m I- a Z of U � N 0) w 0 z H � } w H H w z W W w oo z I- 0z H a z zHO z0 0wW U X W H 0400 Q H O H W U N Met e 0 z z Z Z W o a 0 0 m U O Q 0 Z 7 n LL N • 313 981687 O O O O O Z O O o 2 coo o A O M M U W 0 O 0 O 0 O O O O N O o ow 6 cO 70 of c W LL' O O O O o O O O O F O O W co l& go co 0 0 F m Z 0 JZ LL W W W m m • LL Z O Z Z re O Q U � 2 U) to 0 Z Z O 7 F LL O 2 Z W LL D 0 2 F 7 Z I-(151 Z U W W F < U Z W 2000 u z o F- O O K D ea O 0 0 U 0 Z 0 D r LL N 314 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Continaencv Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. ACTUAL < U T D REQU STD RECOMMEND RESOURCES LAST FY CURR NT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges 0 1,090,000 3,600,000 3,600,000 Capital Gross County Cost $ 0 $ 1,090,000 $ 3,600,000 $ 3,600,000 Revenue/Fund Bal. 8,101 990,000 900,000 900,000 Net County Cost $ -8,101 $ 100,000 $ 2,700,000 $ 2,700,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Contingency Fund is funded at the level of$3,600,000 by carry- over fund balance of $900,000 and property tax of$2,700,000. OBJECTIVES: n/a • WORKLOAD: ACTUAL ESTIMATEi PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $3,600,000 and the Emergency Reserve of$2,500,000 provide an adequate reserve for the county and should be retained. BOARD ACTION: 981687 315 0 0 0 0 O 0 C Z W 2 - 0 O W K 0 0 0 0 O 0 H N m W m a m a W K 0 0 0 o O 0 F Q W 0 j W w u_ W Z > • W W co a. 11- CL O 0 re Z • M • rL W o • o, 2 N W d O W Wa Q O < D O < O I- H W U m Q a 7 Z Z 0 0 O U, O O Q O 0 Z o 0 LL N N 316 981687 0 0 no 06 c O o Z o 0 66 m2 S2 N N • O U W C' 00 00 do 0 0 0 CO 0 0 m W in if) SR N N • W K 0 0 0 0 0 0 O O O O r 66 o CO m W 0 0 Z W 'W N LL F m W> 0 • Z W W ID a • WA } LLO 2 >- O < W 2 W LL W O W W F > a K } z J NN Z LL D W W wawa mwrmD W FZE o J W W Z W 0 J 4 yK W F wZwfr 0 fl Z O D O in 0 U U Q O Z o 7 v LL 981687 317 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only, and that each local government shall reserve for 1993 1% or more, for 1994 2% or more, and for all later years 3% or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. ACTUAL BUD TED :REQUESTED : RECOMMEND RESOURCES LASH' CURRE+T FY NEX `!FY NEXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges 0 2,000,000 2,500,000 2,500,000 Capital Gross County Cost $ 0 $ 2,000,000 $ 2,500,000 $ 2,500,000 Revenue/Fund Bal. 12,985 2,000,000 2,500,000 2,500,000 Net County Cost $ -12,985 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Emergency Reserve is funded at $2,500,000, which meets the 3% fiscal year spending requirement. OBJECTIVES: n/a • WORKLOAD _ ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,500,000 be funded to comply with the TABOR Amendment requirements passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: 981687 318 0 0 0 0 O 0 Z o 0 66 m M a) a) - O U W m 0 0 0 0 O 0 0 0 0 0 N • W m Cr) 1:20 m 0 0 0 0 O 0 0 0 0 0 H o 0 W W 0 0 rn 0 m O W � � 0 = Z Z UiLL. W W < LL 0 m 9 Q MM O E M y G Z W W LL 0 0 W text* f _ N y ; H m m 0 'ZOOM z W W N m00 .4 Omm 04 < i- uric) < 00i- MU 0 m ; • < z 2 F 2 O Z [7 0 m N O O a U U a O 0 2 0 o r LL N 319 981687 0 0 0 0 0 0 0 N r O Z W N r O m 2 m rn Si 2 � o 0 W C 0 0 0 0 0 0 o O O N r O � c V o W a0 rn a � o W O 00 O 00 n O N r O N r O 0 w W MO) W m 0 m m C • D O CO Z D LL Z W X Q W a 3 U- 0 J p' O < N 2 N F z w 2 0 w Z 0 1 ❑ LL 0 0 W0 LL ZZ W CO wF- `'° O 3 w W W ❑ tOZ gag ❑ 0 < J J Z Wo ❑ 0F WXO a O 0 f O i- * Z 0 0 • CD N N 0 0 0 < ❑ Z o 0 D r r LL N N 320 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT EY NEXT FY NEXT KY Personnel Services $ 23,641 $ 24,927 $ 25,900 $ 25,900 Supplies 0 700 650 650 Purchased Services 15,778 23,600 20,700 20,700 Fixed Charges 4,415 0 5,000 5,000 Capital 0 6,000 0 0 Gross County Cost $ 43,834 $ 55,227 $ 52,250 $ 52,250 Revenue Net County Cost $ 43,834 $ 55,227 $ 52,250 $ 52,250 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget reflects a 4% salary adjustment ($456). Supplies were reduced by $50, and capital was reduced by $6,000. Offsetting increases in vehicle costs resulted in a net decrease of$2,977 in the total budget. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide roadside trash pick-up and enforcement. WORKLOAD ACTUAL ESTIMATED PROJECTED Calls for service 157 160 160 Enforcement citations 28 30 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 321 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems, promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. ACTUAL. BUDGETED !REQUESTED RECOMMEND • RESOURCES LAST FY € CIIIRRENT FYR iliNNEXMIRE EiitnitiennEni Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 62,680 824,119 868,490 868,490 Fixed Charges 8,620 10,654 19,260 19,260 Capital Gross County Cost $ 71,300 $ 834,773 $ 887,750 $ 887,750 Revenue 876,734 890,000 940,000 940,000 Fund Balance $ -805,434 $ -55,227 $ -52,250 $ -52,250 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Revenues are up$50,000 primarily due to the use of the Ault landfill by Larimer County trash haulers. Health Department costs for the Household Hazardous Waste Program and inspections of landfills are budgeted at $539,985, overhead at $19,260, and the undesignated amount is $328,505. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide household hazardous materials program. 981687 322 SOLID WASTE FUND (CONTINUED) 2700-90200 WORKLOAD ACTUAL' .SST#MATEt? P OJECT D Household Hazardous Material 4 cleanups 4 cleanups 4 cleanups Landfill inspections 36 36 36 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. $337,111 remains undesignated in the 1999 budget to mitigate the impacts of landfills, such as road access, clean- ups, and transfer stations. BOARD ACTION: 981687 323 a vine COLORADO 981687 324 \ / \ C \_ { U N D 0 V I 9816197 CAPITAL PROJECT FUNDS SUMMARY Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 1999 - 2003 is presented in this section and relates to the specifics of the 1999 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 1999 program is funded at $2,585,000 with $2,525,000 from property tax and $60,000 from interest earnings. Anticipated projects include the creation of two additional courtrooms in the Centennial Complex ($250,000) remodel of retail space into office space at the Courthouse Annex ($500,000), replacement of the Fort Lupton grader shed ($50,000), parks/recreation ($125,000), and special projects ($100,000). In addition, $1,500,000 will be reserved for the construction of Phase II of the North Jail Complex. A $60,000 carry-over fund balance is anticipated from interest earnings. The 1999 budget focuses primarily on the remodel projects to accommodate the space needs of the state court system in the 19th Judicial District. Under Colorado law, the operational costs of court operations are a state financial obligation. The county government simply provides the space and maintains it. No added space maintenance costs are anticipated since the space is currently maintained as other uses. As one examines the other capital projects in the five-year plan, the only significant one is the jail expansion in 2003. Based upon a study done by the Sheriffs Office staff it is anticipated that the additional 160-bed facility will take approximately $2,000,000 to staff and operate in 2003. This amount is programmed into the five-year operational budget projections. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance and functionality of the buildings involved. 325 981687 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 00 0 0 N CO co N g N ai U w K o a o 0 0 0 0 0 0 0 00 0 o a 0 0 0 H vi 0 N 03 0, w co � to an N N TO w rc a a a a a a a a a O a a a a a a a a a a I- t06 O U r-- N a M o Z AO 0 N Cr) 7 W " 7 LL 7 m in Z re 1 12 W — re O o) W .-.11- m a > ‘- X W w a CL Q N 2 U w a 7 w co w H w w rc H J} HW W N a. IC. d' W0 I a 'U w z � a zz z > g co 0 7 0 W 0 co W z J � 0 �_ W Q it I- Q H U ? 0 22 W OF rf ~U co o O N w 0 v< e o f 7 Z F- Z o 0 0 Z Oto 7 0 r r r O U U Q 0 0 0 a Z o 0 0 7 o a o LL C O a 981687 326 0 0 0 0 0 0 Z o 0 N u, a 2 to to ma) 2O N N U W 0 0 0 0 0 0 0 0 0 0 Ntri N Ca W min N V a K 0 0 O O O O a a a F O O Z W o CO bi 0 co rn a, MC co us (LLA F p Z � W a o x0, ZIL W m x ° w CC z F- 2 O a c (oz U 0 'i C.) CO O z � Z < 0 O Z It 0 W d x Z y 1 O LL J cc F 0 - Q O J J 0 w O. X ¢ ¢ O W O O F 7! Z o F. 0 N C D O 0 U U o z 0 D 0 LL - 327 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures --4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with CRS 29-1-301(1.2) April 5, 1984. Formerly Public Works - County Buildings Fund (Fund 33). ACTUAL BUDGETED REQUESTE ? . FINAL RESOURCES LAST t CURRENT FY NEXT FY NEXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital 5,562,453 1,475,000 2,525,000 2,525,000 Gross County Cost $ 5,562,453 $ 1,475,000 $ 2,525,000 $ 2,525,000 Revenue 0 0 60,000 60,000 Fund Balance 4,977,759 200,000 (60,000) (60,000) Net County Cost $ 584,694 $ 1,275,000 $ 2,525,000 $ 2,525,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 1999 program is funded at $2,585,000 with $2,525,000 from property tax and $60,000 from interest earnings. Anticipated projects include the creation of two additional courtrooms in the Centennial Complex($250,000), remodel of retail space into office space at the Courthouse Annex ($500,000), replacement of the Fort Lupton grader shed ($50,000), parks/recreation ($125,000), and special projects ($100,000). In addition, $1,500,000 will be reserved for the construction of Phase II of the North Jail Complex. A $60,000 carry-over fund balance is anticipated from interest earnings. OBJECTIVES: n/a WORKLOAD ACTUAL ESTIMATE ? PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 1999 funding level of the Proposed Long Range Capital Plan for 1999-2003. The actual plan is on the pages immediately following. 328 981687 WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 1999 - 2003 Presented By: Donald D. Warden, Director Finance and Administration September, 1998 329 981687 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 1999 - 2003 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget, a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule, estimate of cost, anticipated revenue sources, methods of financing, and such other information as may be required." This five-year plan projects capital improvements for 1999 - 2003. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four (4) sections: 1. Introduction 2. Financing Alternatives 3. 1999 - 2003 Five-year Plan 4. 1999 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program. The 1999 - 2003 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation, the proposed solution, and the financing plan for each project. The last section of the report provides a recommended 1999 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 1999 county budget. 330 981687 FINANCING ALTERNATIVES 331 981687 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally, when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach, assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 332 981687 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period,the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 333 981687 4. In an inflationary period, one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 5. During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. 334 98168'7 DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI, Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the state, unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957). In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which, together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3% of the assessed value in the county, which is slightly over thirty million dollars in Weld County. Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of multi-year debt. It states that an election is required: "Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans, creation of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years." In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized, made and executed in accordance with the laws of the state, including the borrowing of money to fund county projects, the pledging of project revenues and repayment thereof, and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially, that is, a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally, the last maturing bond comes due ten to thirty years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields or return on investment demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. 335 981687 General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond, it is generally agreed to be a more secure investment than other types of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-year term; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed, not by pledge of the full faith, credit, and taxing authority of the county. Projects typically financed by revenue bonds include airports, stadiums, and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations. Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt, there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty years. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures. 2. Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field. 336 981687 In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements, such as the necessity of the service, control over competition, and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county, which gives the county the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also, some court cases indicate the annual rental must be paid from non-property tax revenues to avoid the lease being considered a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather, it is usually a promise to pay only one year at a time, with an implied intention to continue payment until ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from seven to ten years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are higher. Building Authority: A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction, which also appoints the Board of Directors of the corporation. Weld County created such an authority in 1987 named the Weld County Finance Corporation. The directors are the Director of Finance and Administration, County Attorney, and Director of General Services, each appointed for ten year terms. The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20. 337 981687 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a "no action" letter should be secured from the Security and Exchange Commission, exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities, the authority leases the facilities to the county. Again, this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. 338 981687 BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation, created in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of General Services as directors. Tax-Exemption of Interest: Once the non-profit corporation is created, the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities, the proposed lease terms, terms of title reversion to the county and the proposed method of financing. Corporate Bonds and the S.E.C.: As corporate bonds are subject to registration requirements of the Securities and Exchange Commission, a"no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract: Once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. "no action" letter. 3. Finalization of financing. 339 981687 The Bond Issue: When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority, the county can lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether there is an existing loan on the building, and negotiations, a bond issue can be for only the amount necessary for a down payment. The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains. A revenue ruling would be required, however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 340 981687 COMPLETED CAPITAL PROJECTS 1993 - 1997 341 981687 7 tO) r- N U) ON- O <Y N CD U1 CO 01 CD c- N (0OO r r- (b r N OLD r UO) N L0rMO N COO) 1` V co Q N n LA N M O N N 0) M ci tO Eh Ul(00000 ON- OO0 rOr (O r- r- V U!) rOrc- _ 70 Mr 't N- LOMN U 'Cl' 611-919 Q (» L() 0- OD CrOO) U) (O 00MOM U) 01 LU 1- 0 Cl CO O) r CD0- O) r LOO) N O) O ([) LO OD u) `7 (a LO L0 MrN (ON- N N- NCO V CO V O O) N- r OO 6 V L0N (T) COLO W L0N (OOO N (MCO CO H Ov. N M N O) CO r r N V r M O Q V NI- U (� Tv In O It (O O N r N- (O r O LO CO V Cr r O O N- N ,r O LO N (O (O OD CO M O) (O V V O) M M 0) 7O) r O '- e 00 V r U) 0) 0) 0 M O) CO U) J N U O N (O 00 (O 00 (O of of co-(D r 0) (O N r N r (I LO CO M O) N N Q r V r r 1 y) CO N V M//��0- 9, U CO CD CO r Tr 00010O CO . r 0 0- 0 M 0) (O OD CD NO O O M l0 (fl (`) (O D) � Q) V Lb O CD OD N w Om NLO 1� r O) r V of CO O Or MC.- r M N O) (O 1-- w r r J Sr d 2 0 01 (C) 0) O (M LC) t (Mr 0DOrO) CON ON t0) OO LO U LOCACV Cl l6 CO IOM 0- CV CV CO,CD CO 0- CD LC) gI— LOr r LO N O COO (NM CCOO � - O COOT T0) 0LLl � r MCOOr .- Oe.- co r r N N- r r r in 7 N M r r V N l— e r N- r r 0) U) la CO a) > :) N X O. C U) CO N E 0) 7 a) a) a w n o x (n O V O) « L. a) x E Ul = C -2 (D E a) If cO 0 0 t- O m 000 0) Cl) 00 C U< >AO O t M T Cti S a 0LL 0 a O (T.° a� a) c50 .` > (ox 0 a) E Cn C E O C co a) N 7 7 own a) E (a a) 0 0 -o L 2 " m cis) = ( L L 0 3 C (n Q 0 L C V) 0 0 L 0 t O U@ a) t L L M -O U i N 0 L 0 can I- C 7 y _ as 5 � 7 r 7 C (a 0 C (0 D L 7 0) t- En w (7Q =loci —, Cw cizw0ILt (? 222 } 342 981687 1999 - 2003 FIVE YEAR CAPITAL PROJECTS PROGRAMS 343 981687 C70 0 0 0 0 0 O O 0 0 O O irn O O O O O N O U) O in U) N O I- O r r N S N O 0 0 0 0 0 O O N 0 00 0 0 O N O O O U) N O O IJ O 0 N O r r N r r N S 2 0 0 0 0 0 0 0 O '^ 0 0 0 0 0 O O`J N O O 0 O O O O U) O U) U) U) N O N L N- r r O C L r N CO 0 I- M W N 00 0 0 0 00 0 O O 0 -) O o o O O O O ci in U) N 0 N N Ct N r r LO I a N N N 0) J 6) Q 0) H r a CD 0 0 0 0 0 0 0 0 Q r O O O O O O cil U O N U) (-NJ O N Ct U) N- r r in N Q 49 w I13 W J N 0 0 0 0 0 0 O F¢- O 0 0 0 0 0 0 0 0 0 0 0 0 O } U- Lo O O O O N O in U) N- r r (O U) (0 a UJ N O Z y3 D W J F Y d y M U CO 0 U N > O Y 0 0 a 11 H a) w Q D D C D co c O W 3 as O 'O N c0 N F CC d -, 0 Q 0 d 344 981687 RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS 345 981687 CAPITAL EXPENDITURES FUND RESOURCE CAPACITY 1999 - 2003 PROPERTY INTEREST TAX OTHER TOTAL 1999 $ 60,000 $ 2,525,000 $ 0 $ 2,585,000 2000 200,000 2,525,000 0 2,725,000 2001 300,000 2,025,000 0 2,325,000 2002 150,000 2,275,000 0 2,425,000 2003 50,000 1,275,000 0 1,325,000 346 981687 CASH FLOW ANALYSIS CASH REVENUES EXPENDITURES RESOURCES BEGINNING ENDING FUND CAPITAL OTHER/ FUND BALANCE FUND INTEREST CONSTRUCTION BALANCE 1999 $ 0 $2,525,000 $60,000 $1,025,000 $1,560,000 2000 1,560,000 2,525,000 200,000 275,000 4,010,000 2001 4,010,000 2,025,000 300,000 3,525,000 2,810,000 2002 2,810,000 2,275,000 150,000 3,500,000 1,735,000 2003 1,735,000 1,275,000 50,000 225,000 2,835,000 347 981687 CORRECTIONAL FACILITY Existing Situation: The Centennial Complex Jail was constructed in 1978, and has been remodeled three times to increase the capacity to 294 beds. In 1997 Phase I of the North Jail Complex was constructed with 160 beds, and all the core service facilities. The North Jail Complex is currently designed for a build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be in increments of 160 beds. Jail population continues to grow in Weld County. Based upon a study done by the Sheriffs Office it is anticipated that by the year 2003 Phase II may be required. Phase II will add 160 beds based upon the design. Proposed Solution: It is proposed that additional phases of the North Jail Complex be constructed in increments of 160 beds as needed. The total project of approximately 211,355 square feet will be constructed in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core service facilities, such as kitchen, administrative offices, medical detention, booking area, and lobby to accommodate 640 inmates. Phase II will be 160 beds and will be both minimum and medium security to accommodate the projected inmate classifications. It proposed that Phase II be constructed in the 2001-2002 time frame for full operation by 2003. Financing: With the recent development of the first phase of the new facility, it is recommended that the county reserve $6,500,000 in additional resources in the next five year plan for funding of Phase II for 160 additional beds. In addition $2,000,000 for operation of the additional 160 bed pod must be programmed into the five-year operational budget plan. 348 981687 ;,p I I � 1• FT ......... --,•••- -; Ihi I " IIII. i i li ' ��` >• S JJ',I I I`I I I L_ I i ```4 r 1 _ Ei1 g 4 D il- 1 ii ill 1 1 It- ti iiii 11 -z iil 4 '• .I . r- � �` itil - t�} J 1 I t;E trrR w I ; I i s '•••..` 4 : :rn _ `\. ,r J > o g A §S i 9 ��'`�► !i Y ttr Q Ea :f. gAg d ggA o� i (11iWIeIf ;1`�ti ' i :�, I Q iti iti I . IvttC�tTi�t�Y7lJ1 w. ' 664 .4. Q W ( o a � � . it �F Ill_ fin Ii In IN • Oa i a• Z m I .i , 11 „...):N.\\\ U l f o . I i t �, .` l t o Z ! ! !0 - I ' , I O ( I 1 it La i (7.,Z ) � � I it ' � � 1 �I Z_ !ti ii I ► I {, .10{- .L ' _ ' I III - I II_ ; ' � �, , .Q I I n •- I iil I ` �` `/ I r g� gb i i I HilIIIPIlI( I ,' E sI g, 0 1 ; =y I ;a � i a i 4 Li 991687 4 349 Z�a IIR 1t WELD COUNTY BUSINESS PARK Existing Situation: In 1987 Weld County acquired 160 acres located in the southwest corner of"O" Street and North 11th Avenue in Greeley. Funds for the property came from the sale of the Health Building. Proposed Solution: The property is large enough to allow for future consolidation of county facilities in one area. The utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the aid of a $630,000 EDA Grant. The first facilities, completed in 1989, included a 15,000 square foot building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way. The new correctional facility is located on this site. Public Works building and storage needs can be accommodated to the northwest of the existing headquarters site. A portion of the property has been made available for commercial development and be offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989. Financing: Development, using future years' funds, is programmed into the long-range plan under specific projects, which include a correction facility ($6,500,000), and Administrative Facility ($4,500,000). 350 981687 GRADER SHEDS Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate road maintenance function in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. Twelve have recently been replaced -- Nunn (1981), Gwonda (1982), Vim (1983), New Raymer (1984), Mead (1985), Rockport (1986), Kiowa (1987), Severance (1987), Gilcrest (1989), Ault (1989), Briggsdale (1991), Keenesburg (1994) Stoneham (1994), and Dacono (1995). Replacement order is as follows: Ft. Lupton (1999), Galeton (2000) and Gill (2001). Proposed Solution: An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function, it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified. Financing: It is recommended that the county budget $50,000 per year in 1999 - 2001 to construct, maintain, and upgrade grader sheds. The funding mechanism should be a pay as you go function out of the Capital Projects Fund. 351 981687 COURTHOUSE/COURTHOUSE ANNEX Existing Situation: The Courthouse and Courthouse Annex provide for the space needs of the 19th Judicial District. Under state law the county is obligated to provide and maintain the facilities for court related activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical Buildings. After many remodels and upgrades it still functions as the main court facility for Weld County. In the mid-1980's two buildings across the street from the Courthouse were acquired and remodeled to house the Probation Department. As the population grows and court related activities grow the space requirements continue to expand. Proposed Solution: Over the next five years the courts will require two additional courtrooms, and office space for 15 additional Probation staff members. To accommodate the space needs it is proposed that two new courtrooms be constructed on the second floor of the Centennial Complex in the area where the law library and County Coroner are currently housed. The law library is no longer required and is being eliminated by the state. The Coroner will be relocated to the new Public Health Building in 1999. To accommodate Probation it is proposed that the first story of the Courthouse Annex that is retail space be remodeled into office space. Over the next ten years as the courts require more space it is planned that a new administration building will be built in the Weld County Business Park. This will allow the Centennial Complex to be converted into a justice and law enforcement center exclusively. Initial funding for the new administrative building is programed into this five year capital improvements plan. Financing: It is recommended that the county budget $250,000 for the remodel of the second floor of the Centennial Complex for two additional courtrooms, and $500,000 to remodel the first story of the Courthouse Annex for a total of$750,000 for court related activities in 1999. This should meet the space needs of the courts for 5 - I 0 years. 352 981.687 ADMINISTRATIVE OFFICE BUILDING Existing Situation: The long term plan with the development of the Weld County Business Park was for the eventual move of all administrative functions of the county to the business park. All of the functions were housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and Recorder, and Planning were relocated to the business park. With the future space demands of the courts it is anticipated that the remaining county administrative functions at the Centennial Complex will need to be relocated to the Weld County Business Park within the next 5 - 10 years. This will leave the Centennial Complex as a justice and law enforcement center exclusively. Proposed Solution: In order to accommodate the court's space needs and the county's administrative functions it will be necessary to construct a new administrative facility at the Weld County Business Park in the next 5- 10 years. To accommodate the space needs of the existing administrative functions and plan for future growth it is anticipated that a building comparable to the new Health Building will be required. Financing: It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds in a reserve for the future construction of a new administrative building. Estimated costs for the facility will be $4,500,000. In the five-year Capital Improvement Plan $2,100,000 is reserved. 353 981687 MISCELLANEOUS PROJECTS Existing Situation: Each year there are several small projects to update or renovate county facilities, provide for new county programs, and remodel to accommodate changing programs or meet new legal standards. An approach which provides miscellaneous funds of this nature can prevent postponing necessary remodeling of facilities and, thus, avoid added cost or delay of potential savings to the county and taxpayers. In addition, such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of$100,000 per year be set aside for such projects in the Long Range Capital Projects Plan. Financing: It is recommended the county budget $100,000 in each future year. 354 981687 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested the county proceed very cautiously and very conservatively in the area of financing. To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can be used as a funding mechanism in years beyond 2003. The primary reserve would be for a future correctional facility or other facilities at the North County Complex. Proposed Solution: Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation, or could be used as an accumulation of capital outlay funds for funding of projects beyond 2003. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. 355 981687 MISCELLANEOUS FUNDS 356 981687 AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially those enhancements that will ensure the safety of airport operations. If the Board decides to continue to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FAA ADAP program during the next five years. Funds can also be made available to maintain FAA constructed facilities. Proposed Solution: In the Long Range Capital Projects Plan for 1999 $100,000 is included to accommodate capital improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects that emphasize safety features and other essential enhancements to the current operation. Financing: Funding of$100,000 is included in the budget for 1999. See the following page for the funding of the Airport Master Plan. 357 981687 r 0 O r 1N- V 0 U) U) 16 :r:: :::, N O V N CO 0 N co .<' VCt. (00 (D 0 0 0 m I"'. N- U) .- V M co co r r V [• M r Lc) N r U7 O^ O O <0 0 'cr O� �8 �C/O� :11(0 ' ' 'W^ 0O M ' (0 W co- W O Nr co ::_:N;.. r r 63 0 O 0 0 0' 0 0' 0' O O O 0 0 co 0 O O si O O O O O O O : 0 0 CO 0 0 O 00 ..: VG •cr M to Z O M O N N- 0 0 0 L-- (/) co Z i10 M Or CA O co r- 0 CO 0 0)) 6C0) O Q a CO Ln r 0 0 CO CO CO (D O X LLB l— $3 O co4 0 1 M O ' ' r N- M M U7 O (YJ O O O (r 0) CO Q co co (J 0 (r O) COO co- co co- co 69 O O N- O O in i cp . 0) i i 01 ^ •i i co CO i 00NI'co c\L N N: O�'7rrN r 64 C N y I: i5 (r Y 0 (Li E tDa 0 m CD W C- (II El U D — ' a aw Q 0 (u J O > Q C) C D a w n 0 LL F- LL O U-I LL. 0 LL O W in 0 LIJ 0 F-CC 0 U F- CL 981687 358 CONSERVATION TRUST FUND Existing Situation: With the passage of SB119 (The Colorado Lottery), 40% of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is anticipated to be $350,000 per year. The funds must be used for "the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, CRS, 1973). With the passage of Amendment 8 (GO COLORADO) these funds should stabilize at $350,000 per year, plus lottery sales growth. See Conservation Trust Fund for detailed discussion. Proposed Solution: The Board has the option to use the funds in the following ways: 1. Maintain and improve Island Grove Park. 2. Maintain and improve the Missile Site park. 3. Acquire and maintain open space. 4. Develop and maintain trails. 5. Other project requests from throughout the county. Financing: In addition to Conservation Trust Funds, it is recommended that the county finance parks and recreation projects at a level of$125,000 per year beginning in 1999. 359 991687 ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery to the maximum amount possible prior to use of general county tax funds. Beginning in 1999, $100,000 in General Fund dollars will be committed to the construction and maintenance of an indoor arena facility. The facility will be constructed and maintained jointly by the City of Greeley, Farm Show, and Weld County. 360 981.687 X44 Glti F.1 t PROPRIETARY h Ji �C-14,1 FUNDS Nube 981687 PROPRIETARY FUNDS SUMMARY Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. AMBULANCE ENTERPRISE FUND: The Ambulance Service is funded totally from 1999 projected fees of $3,739,679 with no county subsidy. Total expenditures include $1,697,484 for salaries, $1,067,316 for bad debt allowance, $219,959 for county overhead, $200,000 for depreciation and the remainder for service and supplies. The budget for new equipment is $35,000. A 7% rate increase is calculated to support the service in 1999, due to a Medicare regulations change. MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to $3,473,355 in 1999, with $2,208,054 budgeted for new capital equipment. The budget reflects the continuation of the contract fleet management approach adopted by the Board in August 1984. Contract amount is $859,135 (up 4%) for 1999 and excludes the City of Greeley. Depreciation is up to $1,387,653 for new equipment purchases. HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self- insurance health insurance program which includes dental and vision coverage. Details of the program and coverage are found under the specifics of the fund summary. In 1999, the county will continue with only dental and vision being self-insured. Health coverage will be provided by a private company. INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are $872,580 in 1999, with a property tax levy of$550,000. Details of the program are provided under the specifics of the fund summary. PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$784,815 in Weld County. Funding is at current level and reflects no capital upgrades. WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County Finance Corporation,which accounts for the lease purchases of county buildings. The active leases are for the Administrative Building and North Jail Correctional Facility. 361 98'1.68"! 0 0 0 0 0 0 0 of ai O o n Z a N l0 III N n °) m Z n n o 0 o 0 O U w W 0 0 0 0 0 0 0 of of o r r f a NCO 01— N of N a) w r r m 7 Aai a) d w rc O o 0 0 0 0 o ri of o a) 0) a a CO W r e en LO W Z m 0 M n LL w m o W 7 m in Z K w a w ft re LL o) z O o w } Z 2 M 0 7 w Z W LL < 7 al Z K LU 0- LU K CO CO 0 z < 0 U w LU• re CC Z w Z W W -JZ a, a) g H w 0 0 0 m F > U. U. M 0 K Z MCC < f < ? O 001- O U K o o m < a i 2 7 Z I._ Z o 0 Z 0 o 0 O 0 M N O O N N U U C O 0 0 Z o 0 D a 0 LL LO )a 362 991.68'7 O O O O O O O CD CD Z 2 M CO a $ O M in- x- 0 W K 0 0 0 ° °i r r 0 0 Wtoe) a W D- o 7 (O ct val W 0 0 0 c+i c- to rn w m CI F MM Z (q CO w ca?)D Diu mg cri c6 W F m y 0 0. z 0. w IX F X a Z W a w O W >- Z C 7 CO 2 y a cc a rc w O i 0 U w Z U 7 Z LL 5 w w m ~ Z 0 a. CO I— X < CI Z o F U 0 • K D O CV 0 U U Q 0 o Z D o LL 363 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AMBULANCE ENTERPRISE FUND BUDGET UNIT TITLE AND NUMBER: Ambulance -- 5000-23100 DEPARTMENT DESCRIPTION: The Ambulance Service responds to both routine and emergency calls for the county. It is an advanced life support (paramedic) provider. Personnel and vehicles are stationed in Greeley, Evans, and Fort Lupton. ACTUAL BUDGETED REQUESTED RECOMMEND '. RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,578,268 $ 1,601,400 $ 1,697,484 $ 1,697,484 Supplies 138,259 139,000 135,500 135,500 Purchased Services 551,418 377,557 384,420 384,420 Fixed Charges 1,599,203 1,220,936 1,487,275 1,487,275 Capital 0 25,000 35,000 35,000 Gross County Cost $ 3,867,148 $ 3,363,893 $ 3,739,679 $ 3,739,679 Revenue 3,527,916 3,363,893 3,739,679 3,739,679 Net County Cost $ 339,232 $ 0 $ 0 $ 0 Budget Positions 29 32 33 33 SUMMARY OF CHANGES: This budget continues the four-year reduction in medics' scheduled workweek(48 to 44 hours)with parity change in pay and additional personnel. It also includes new EMT-I pay classification. Professional Services includes the three dispatchers for EMD ($106,320). Increases in Purchased Services reflects call volume and activity growth. Service Fee increase reflects expected Medicare changes for 1999, which result in a 7% increase in the base fee structure to cover reduced Medicare revenues due to federal regulation changes. OBJECTIVES: 1) To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2) To maintain maximum possible collection ratios; and 3) To develop stable revenue sources. 981.687 364 AMBULANCE SERVICE (CONTINUED) 5000-23100 WORKLOAD ACTUAL ESTIMATED PROJECTED Emergency Transports 4,530 4,200 4,580 Routine Transports 1,696 1,400 1,715 Dry Runs 2,075 2,400 2,505 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Fee structure change to adjust for Medicare payment policy changes are necessary to avoid property tax subsidy of the WCAS. Without the Medicare change no fee increase would be required in 1999. BOARD ACTION: 365 981.687 0 0 0 0 0 (NI ri Z n m 0 (0 to o n co coo a Q a r• L a a a h co y = N r co • O U W 0 0000 O O h O N I� )O O l0 th O O N- N O) IA W c'l M 0 COO r • D N r r c0 d W K 0 0000 0000 0) mo0) 0) o o o WN co' 0) O N CA U a M N co,CO a 0 N r r M W — Z Z W WLL J Q O LL a O ix Et O gc gc 0 CA CO N Z W 0 0 LL U U 0 J re cc < Q 0 W W 7 J a J y N O Z J K 0 O Z N y 0 Zww I OOff o C m w U Z < < S N_ — f 400 SO (7F- F- K U _O 0 0 m ¢ 4 Om v 0 2 Z Z O o O O Z NIX M M N Q 0) O ° 0 U U • 0 0 0 0 Z 0 0 0 0 0 0 LL 0 N 0 366 981.687 0 0 0 0 0 0 Ni ui a) Z La r) a m r2 N V f05 05 00 A 0 N M N r U W LL' 0 0 0 0 0 0 N S O M o W N V O CO pMj d N M 6 f2 W K a a O a a 0 O r .- 6 O) V N O F r O CO m CD M M r W G r M O 0 F ' 0 O Z LL w J Ox O 0w ; 0. LL r d' 0 O >- i- O < 2 2 7 y a Z F 7 0 Z LL U w J W 0 Z D o a LLcr re w 0- 0 FD CC O O O W2 W U Z Q XID I- > O O u Z o 0 in a Z rPO 0 O rn 0 0 0 a Z 0 0 0 0 3 II. O CO 367 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-96300 DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. ACTUAL BUDGETED REQUESTED RECOMMEND '. RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 510,518 475,476 483,476 483,476 Purchased Services 1,428,061 1,512,306 1,552,248 1,552,248 Fixed Charges 1,580,433 1,350,909 1,437,631 1,437,631 Capital Gross County Cost $ 3,519,012 $ 3,338,691 $ 3,473,355 $ 3,473,355 Revenue 3,565,837 3,629,091 3,835,355 3,835,355 Net County Cost $ -46,825 $ -290,400 $ -362,000 $ -362,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Small items of equipment are up $8,000 due to the new base level for capital assets that will drive up the cost for miscellaneous items at the shops. Depreciation is up $69,561 per the assets to be depreciated, since Human Services' equipment is part of the depreciation pool. The maintenance contract is projected to be up 4%. However, the fleet maintenance contract will be bid this fall for a January 1 start date, and the amount might prove to be different than projected. Revenues are reflecting the increases in the expenditure level to maintain a break-even status. Revenues increases are coming from the Human Services, Public Works and the Sheriff. OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the county departments through privatization. WORKLOAD ACTUAL ESTIMATED PROJECTED Number of vehicles 418 415 415 FINANCE/ADMINISTRATIVE RECOMMENDATION: Recommend approval. BOARD ACTION: 368 991.687 BUDGET UNIT REQUEST S UMMAR Y AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550 DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use. ACTUAL BUDGETED ;REQUESTED RECOMMEND RESOURCES LAST' CURRENT FY NEXT NEXT FY , Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital 0 1,371,550 2,208,054 2,208,054 Gross County Cost $ 0 $ 1,371,550 $ 2,208,054 $ 2,208,054 Revenue 0 1,371,550 2,208,054 2,208,054 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See the following pages for the listings of equipment to be purchased in 1999. OBJECTIVES: N/A WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 981.687 369 IGA EQUIPMENT Request Recommended Approved Sheriff: Civilian Vehicles (2) $ 32,000 $ 32,000 Patrol Vehicles (6) 126,000 126,000 Full size 4X4 28,000 28,000 Building and Grounds: One Ton Pickup with Tommy lift 22,000 22,000 Building Inspection/Planning: Small Passenger Vehicle 13,000 13,000 Full-Wheel Drive Vehicle (2) 34,000 34,000 Engineering: Mini-van (1) 21,000 21,000 Human Services: Vans (9) 221,000 221,000 Public Works: See List 1.711.054 1,711,054 GRAND TOTAL $ 2.208.054 $ 2.208.054 370 981687 w co N w H H z 0 In W i to M I N W 01 CO co I CO 01 I CO 01 01 01 I 01 01 I m H H H I H H I H o o W 0 o 0 0 0 H W O • 0 0 0 •i 0 • 0 0 • 7 0 0 0 0 0 0 H FC 0 0 0 0 0 H > O In M to O U N O N N H rl d• N CO N 0) 1/1- -1/). V} N N in 10 c) in N 01 rn N co U w O 0 N C 'Cl 0 w C '0 N a0 0 x 0 0 (Cl O C 0 0 (Cl 0 GL o 0 OH Sa 0 0 0 E >1 0 d W N • X d N 0 a) H N 0 • a in Lor OD d "'cr C 0 L V C 0 tn 0 0 co H HIM HO Z HN HOZ H r7 01 01 H W • n U m N H 0 0 0 0 a o o O N H c4 O O O O in O O O O LL • O .7 0 0 0 o O 0 0 0 H H I-] 0 0 0 0 0 0 0 0 0 c4 E in o in o to to o u1 0 Ph V1 E 0 Q N 0 d' N H - M H OD lO In H Cl N Cl to m Cl H N H I VI- [R U} V} V? L} 2/1- 0) 20- H z N w a N W 0 0 0 0 0 0 H W 0 C; CLH o o o O 0 0 o O O a 0 H • 0 0 0 N HU PI B 0 0 0 • O O O O 0 0 0 0 0 O 0 In T 0 N H N 0 in O In to o to N N 04 o W0co d' N H co o Clrl H 1 N 0 M N. Cl N d' Cl N H w 20- m v1 yr ilk 20- +ir 0 a a 01 0 >1 O W H 4-) 0) N -H >+ Al rl W 4- 4 •H rl Z -H - ] -H O -H JJ 0 .. t6 H 0 C SC N U) H H0W P a W '0 0 0 H U (Cl N '0 0 C ° 3 O N u En 0 C .ri u H ril x -H H N .0 -H o N U H CC a O W G H. 0 U H t Cl - \ la C 0 N C 0 M 5 00 'Cl H 00 00 Qt -H H H > H v H 0 N m (Cl ro H d' 0 H 3 N H U) H 2 > 0.'i H H E H H H H H H N H OJ a z 0 H U) N 0 N U) (1) N H b ro ro ro ro -H -H o, E 98 687 Q w w U) M U) U) w w 371 w CD w H-4 u) Ln N o Lo 0 0 0 w m m m 01 01 01 CF) al 01 01 01 01 01 01 01 of o H H H H HHHH o 0 0 O 0 0 0 H CO o 0 0 0 0 0 0 0 E, o o 0 0 0 • - in kj O O 0 N O O O O O O O O M H is O O O O •oO 0 O O V7 E, > a O O in a N LU 1.1) u; a w CO m d N N (0 CO m Lr U} L} U} in- Lr 01- Lr E, 0 H 0 a m m a) N Ln C) l0 d H N 0 N H H 'd O M 'd 10 lO l0 l0 U O O Cd O O of O O O O N KC 0 .X 0 X 4 0 E 0 4 0 0 0 0 0 '47 l0 U to O JJ d1 0 N U NNNN M a d 0 H C H 0 d N CO CO m w m 4 a 4 0 a 4 m 0 N Ln Ln Ln 01 a' H H H H ,7. 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LL Z = F j >N W O ] _ Z Q Ill z I- X III 01- # Z 0 0 O A O U U Q o z p J N LL 981.687 374 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400 DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self-insured health program. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST Ft CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 0 5,000 5,000 5,000 Fixed Charges 163,663 162,964 171,028 171,028 Capital Gross County Cost $ 163,663 $ 167,964 $ 176,028 $ 176,028 Revenue 169,827 167,964 176,028 176,028 Net County Cost $ -6,164 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision reimbursement plan ($171,028) and wellness program ($5,000). OBJECTIVES: 1) Provide employee health/dental/vision insurance in the most cost effective way possible; and 2) Provide a well program to all employees. WORKLOAD ACTUAL ESTIMATED PROJECTED Single coverage 606 620 622 Family coverage 211 625 227 FINANCE/ADMINISTRATION RECOMMENDATION: Due to the increased costs of the insurance program the County sought outside proposals for a triple option program with managed care in 1996. The low proposer was Blue Cross/Blue Shield with an HMO, Point-of-Service, and Custom Plus options. As a result of the bidding process, Weld County received a two-year fixed price proposal with a rate cap for the third year(1999). Rate increases for 1999 are 5% for the HMO, 6% for the Point of Service, and 8% for the Custom Plus coverage. In 1999 Weld County will continue to provide basic HMO care costs for employees with the choice to add dependents and/or Point of Service and Custom Plus options at their own expense. Dental/Vision coverage will remain self- insured. Retirees retiring after 12/16/98 will be able to purchase the same coverages at the same costs as regular county employees until age 65. 375 981687 IS - HEALTH INSURANCE 6200-93100 (CONTINUED) The 1999 program is calculated with current participation as follows: Single Coverage: 622 Dependent Coverage: 227 DENTAL AND VISION: Administration/well Costs = $ 5.000 Fixed Costs: $ 5.000 LOSS FUND: Dental = $ 131,028 Vision = 40.000 GRAND TOTAL - COSTS $ 176.028 REVENUE: Single Vision/Dental 849 X $13/month X 12 = $ 132,444 Dependent Vision/Dental 227 X $16/month X 12 = 43.584 TOTAL REVENUE $ 176.028 BOARD ACTION: 376 981687 1999 HEALTH INSURANCE 1999 Insurance rates are as follows: CUSTOM HMO POST PLUS Employee: Health $ 148.44 $ 157.66 $ 202.32 DentalNision 13.00 13.00 13.00 TOTAL $ 161.44 $ 170.66 $ 215.32 Employee $ 16.00 $ 25.22 $ 69.88 County 145.44 145.44 145.44 Dependent: Health $ 245.07 $ 260.15 $ 333.83 Dental/Vision 16.00 16.00 16.00 q rr' TOTAL $ 261.07 $ 276.15 $ 349.83 Total Employee $ 277.07 $ 301.37 $419.71 Total County 145.44 145.44 145.44 :- Employee Costs: 1999 $ 277.07 $ 301.37 $ 419.71 1998 265.40 284.79 387.06 DIFFERENCE $ 11.67 $ 16.58 $ 32.65 98168'7 377 PLAN COMPARISON POS CUSTOM MEDICAL BENEFITS HMO HMO NonHMO PLUS Lifetime Maximum Unlimited Unlimited $1 Million $1 Million Office Visit Co-payment $10 $10 n/a n/a Preventive Care Co-payment $10 $10 Not Not Covered Covered Emergency Room Co-payment $50 $50 n/a n/a Hospital Admission Co-payment $100 $100 n/a n/a Outpatient Surgery Co-payment $25 $25 n/a n/a Individual Deductible n/a n/a $250 $200 Family Deductible n/a n/a $500 $400 Co-insurance n/a n/a 70-30% 80-20% Individual Max Out of Pocket* n/a n/a $2,750 $1,200 Family Max Out of Pocket* n/a n/a $5,500 $2,400 P - . ., D . . . a • • *For allowable covered charges including deductible and co-insurance. DENTAL PROGRAM: > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > 100% PREVENTIVE CARE > 50%/50% CARE OTHER THAN PREVENTIVE > EXCLUDES ORTHODONTIC CARE > MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $1000/YEAR VISION PROGRAM: > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > MAXIMUM AMOUNT PAID FOR SINGLE $300/YEAR OR FAMILY $600/YEAR > NO DEDUCTIBLE > 50% OF COVERED EXPENSES INCURRED > EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR LIFE: Three times annual salary up to $400,000 at $.40/$1,000 DISABILITY: $.54/$100 compensation WELL: Well program will be continued to all county employees. Executive Pay Plan: Elected Officials, and Chief Deputies have a direct benefit plan for health purposes. 378 991.687 O O ° O O O O O O o O O O 00000 O O O N N OOOO m Z O O m a a O o 0 U w O m O O m N N f )m() N ONNN m N (A CO A O 0 w K O o O O OOOOO o coo OOOOO o O O O 66606 a0 O vmi O O O O N a N- m ONN Oci a- O N M O W m N N CO m 0 mo W K O OOO 00OOO 000 00 0 0000 0t0 000 0 0 0 0 tO W ONN OOOO I- I� OWW OOOON F O O m m m O O a N m W r ONO N m N O M O 0 Zw 'MD o LL W W 0 > 2 w gLL m 0 m .- 2 Q 2 MM ¢ w J 0 Z 0 LL W 0) 0 N W W W W 5 zmtn U H W W w W M w0 00g 0 • Coot N X X W N w w w o N j U U 2 '= w a wwww Dzzzi N N N 0 C w a 0 0 Z O O W J F a 0 0 0 < z 0 < < w LL LL LL QJN N Z H W W W O J Z W W i J O W w 000 < v z a a 0x a' Q < < F w w 2 2 F F Q H U UUU OF 2 W DU O 000 F N OO OOO m a v O V v v v 0 Z z F 2 O OO OOO Z 000 M N M M N M 00 W O) O) 000 0 U a 0 O OO O o O Z o OO 0 0 0 O M M M M MW LL CD WO m m CD 379 991.697 0 0 0 0 0 0 O 0 0 O N M Z . of V N- ina. V co �• 0 U W C' 0 0 0 0 0 0 O 00 c) in co N co U) H N c6 n W V V CO CIL a) 0 1- a W z 0 0 0 0 0 0 O 00 0 V N C I- ' CO W 01 m z W m 0 7 d LL F m W E U Z QRZ W W O1 y m O 0 ▪ Q ci Q rL J M Z LL W Z U 2 O O U Z Z W LL w O J U >> m a f F Q W Y J Q 0 m I— X 3 Q O ac Z 0 0 (4.9 0 0 N cn Zte O a) a 0 U U Q 0 00 0 J LL `° CO 981687 380 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - INSURANCE BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300 DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage. Administered by Finance and Administration unit in the General Fund. • ACTUAL BUDGETED :REQUESTED tECOMMEND RESOURCES LAST FY CURRENT EY NEXT FV NEAT FY Personnel Services $ 1,999 $ 0 $ 0 $ 0 Supplies 557 6,100 3,600 3,600 Purchased Services 6,686 _ 41,850 50,000 50,000 Fixed Charges 479,361 803,570 818,980 818,980 Capital Gross County Cost $ 488,603 $ 851,520 $ 872,580 $ 872,580 Revenue/Fund Bal. 878,291 (159,236) 322,580 322,580 Net County Cost $ -389,688 $ 1,010,756 $ 550,000 $ 550,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of CAPP, but using the self-insured option under the insurance pool for a fixed cost of$180,350, and loss fund of$267,500. Effective January 1, 1992, Weld County became self-insured for workers' compensation. Workers' compensation includes excess insurance and bonds costing $54,230, claims administration costs of$45,000, and a loss fund of$325,000. Unemployment insurance is being charged directly to departments. The program is supported by property tax ($550,000), charges for service ($227,580), interest ($65,000), and compensation for losses ($30,000). Property tax resources to fund an office tech position in personnel to be devoted to insurance and risk management is included in the Personnel budget at a cost of$23,098. OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible. W©R[ LOAD ACTUAL' ESTIMATED PROJECTED Property and Casualty Claims 127 130 130 Workers' Compensation Claims 112 120 120 381 991687 INSURANCE FUND 6300-93300 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance program as outlined above in the summary of changes. In accordance with Section 8-44-110, CRS, it is recommended that a mill levy be used to fund the insurance program for local county activities and a charge back mechanism be used only for programs funded by state and federal funding sources. Weld County, through CAPP, has reduced limits of coverage and placed reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases. Continuation of the self-insured program for worker's compensation is recommended, which should result in cost savings, plus no shared risks with other counties. Unemployment costs are recommended to be charged directly to departments for revenue raising strategies and departmental accountability for costs. The fund enjoys a fund balance of$1,500,000 to safeguard against any extraordinary losses in a given year. Recommend creation of dedicated position in Personnel at a cost of $23,098 to be devoted to insurance and risk management. Property tax offset transferred from Insurance Fund to General Fund to pay for the position. BOARD ACTION: 382 981.687 SELF-INSURANCE FUND POLICY LIMITS, COVERAGES, RETENTIONS CAPP: Property (Includes EDP, Inland Marine, Auto Physical Damage): $50,000,000 Each Occurrence "All Risk" basis with sublimits of $500,000 Each Occurrence. Aggregate applying separately to Flood & Earthquake *General Liability: Bodily Injury/Property Damage: $400,000 Each Claim *Automobile Liability: Bodily Injury/Property Damage: $400,000 Each Claim Personal Injury Protection: Statutory *Errors & Omissions: $400,000 Each Claim $1,000,000 Aggregate Crime Coverages: Monies & Securities (Inside): $150,000 Each Loss Monies & Securities (Outside): $150,000 Each Loss Employee Fidelity: $150,000 Each Loss *Excess Liability (Federal and Out of State only): $1,750,000 Each Claim Maintenance Deductible: $500 Applying only to Property, Auto Physical Damage & Crime Losses. *Claims Made Coverage Form CAPP retains $150,000 for each claim/loss for property and $250,000 for each claim/loss of liability to a combined total per claim/occurrence of $2,000,000 for all CAPP members. Thus, the total coverage available to CAPP members for the first $150,000 per person of loss and loss expense will be $4,000,000 for the year, excluding defense costs and associated expenses. An annual stop loss of$4,000,000 for all claims is provided for total losses of all members. Weld County has taken the self-insured option with a $125,000 deductible per incident. WELD COUNTY: Workers' Compensation $325,000 Loss Fund $300,000 Self-Insurance Retention Boiler $10,000,000 Each Occurrence Excess $1,000 Deductible Clinic Malpractice $500,000 Each Claim/Aggregate excess $1,000 Deductible 981..687 383 0 0 0 0 N °°D W 0 2 r r 0f 1- O U W K 0 0 0 N N c o F a w n `N- rn a w re 0 0 0 0 CO ro n n 0 0 H co ca w n n S3 0 a 0 O W 2 0 a0 > Z LL y W w U 5 Li" ca; EzO42 w > y K z 2 O f x c a y 0 z U- LL y W W U U U — K• W w W W y y y Lti ~ Wee z H O O S z w W a J U' 00 CL Q < F 0220 < U 0 F CL 0 W▪ < a 2 z z z 0 0 2 0 O 0 U U Q 0 z o 7 u- ua 981.687 384 O O O O N U) z mm W a) f n � a O U w C O 0 O 0 N U) or:; 0 N 0 0 CD W r t- ar O ell O K O O 0 O 0 M o w r r f0 <o Cl) cn O O c r' j Z F CO D LL W a • (X W W LL W O x 2 a 2 In y O z J u- 0 W F U U > D N W LL W ULLI O 1 O co a w w a z O O w = O w a l- it Z O F O O • K v O 0 0 Q 0 o z p D LL � 385 981687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400 DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 108,309 $ 108,551 $ 114,925 $ 114,925 Supplies 8,954 5,300 4,100 4,100 Purchased Services 486,823 454,529 523,877 523,877 Fixed Charges 130,400 168,458 141,913 141,913 Capital Gross County Cost $ 734,486 $ 736,838 $ 784,815 $ 784,815 Revenue 686,158 736,838 784,815 784,815 Net County Cost $ 48,328 $ 0 $ 0 $ 0 Budget Positions 3 3 3 3 SUMMARY OF CHANGES: Budget reflects an increase of$47,977 all of which is attributed to the new Social Services, Health/Planning, and Public Works facilities. Corresponding revenues from the new facilities offset the costs. OBJECTIVES: To operate and maintain all county phone systems, including research for replacement, improved productivity, and other service requests. WORKLOAD ACTUAL ESTIMATED PROJECTED ri Centennial Incoming Calls 44,768 45,000 45,000 Social Services Incoming Calls 26,700 26,750 26,750 Health Building Incoming Calls 6,126 6,300 6,300 Human Services Incoming Calls 28,156 28,500 28,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 991687 386 0 0 0 0 O 0 Z M cn M 0 0 Oml r r Q U W C 0 0 0 0 CO co co CO j n N m 0 K 0 0 0 0 in N N N 0) m r m m W CO CO CI m0 N. N. - w LL 03 Z Z O ; P LL a O m O• re U Q w 2 U 2 < r/3 0 Z 2 LL U. 2 0 CO 0 a z � O 0 wJ U J 0 m U Z 0 Q g U- 2 2 LL LL J W N ¢J U r Q ' ro r K U N m• ¢ e 2 ✓ 0 o 2 0 rz O• 0 0 U 2 O 2 0 U. CD LL CD 387 991687 0 0 0 0 O 0 O M m•crZ n c 0 0 m 2 N- n O U W K 0 0 0 0 O o M M 0 co V W W r r m a W K 0 0 0 0 NN N 0 CO ~ m5 csi Z W m0 0 LL rr CC F z O 0 F z CL • W a CC 11- O O O } W d' • Q z 2 2 D z it LL Z 0 QF Z 0 O o a U O Z a 0 w 0_ U y 0Z D U Z F z W LL U w Z Q X Z O w Er z o 0 o D O U U a Z o z o D to LL CD 388 981.687 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority -- 6500-17700 DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings. igEgActunggigiggwpfigTEpg ggEougsmagRECOMMEND RESOURCES ! MAASTIFYMNGURR NT FYMENEXT FY NEXT PY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 222,548 0 0 0 Purchased Services 8,736 0 0 0 Fixed Charges 419,586 739,925 740,330 740,330 Capital Gross County Cost $ 650,870 $ 739,925 $ 740,330 $ 740,330 Revenue 528,751 739,925 740,330 740,330 Net County Cost $ 122,119 $ 0 $ 0 $ 0 Budget Positions --_ -- -- -- SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contracts: RENT INTEREST TOTAL Administrative Building $ 220,000 $ 77,820 $ 297,820 Correctional Facility 55,000 387,510 442,510 Total $ 275,000 $ 465,330 $ 740,330 OBJECTIVES: n/a WORKLOAD ACTUAL; ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 389 981687 WUDc. COLORADO 390 991687 � U � GLOSSARY � . � i U 991687 GLOSSARY ACCOUNTING PROCEDURES All processes which discover, record, classify, and summarize financial information to produce financial reports and to provide internal control. ACCRUAL BASIS The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. ACCRUED EXPENSES Expenses incurred but not due until a later date. ACTIVITY A specific and distinguishable line of work performed by one or more organizational components of a government for the purpose of accomplishing a function for which the government is responsible. For example, "food inspection" is an activity performed in the discharge of the "health" function. ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of work performed by organization units. For example, "sewage treatment and disposal", "garbage collection", "garbage disposal", and "street cleaning" are activities performed in carrying out the function of"sanitation". The segregation of the expenditures made for each of these activities constitutes an activity classification. ALLOCATE To divide a lump-sum appropriation into parts which are designated for expenditure by specific organizational units and/or for specific purposes, activities, or objects. ALLOCATION A part of a lump-sum appropriation which is designated for expenditure by specific organizational units and/or for special purposes, activities, or objects. ALLOT To divide an appropriation into amounts which may be encumbered or expended during an allotment period. ALLOTMENT A part of an appropriation which may be encumbered or expended during an allotment period. 391 981.687 ALLOTMENT PERIOD A period of time less than one fiscal year in length during which an allotment is effective. Bi-monthly and quarterly allotment periods are most common. ANNUAL BUDGET A budget applicable to a single fiscal year. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATION BILL, ORDINANCE, RESOLUTION, or ORDER A bill, ordinance, resolution, or order by means of which appropriations are given legal effect. It is the method by which the expenditure side of the annual operating budget is enacted into law by the legislative body. In many governmental jurisdictions, appropriations cannot be enacted into law by resolution but only by a bill, ordinance, or order. APPROPRIATION EXPENDITURE An expenditure chargeable to an appropriation. Since virtually all expenditures of governments are chargeable to appropriations, the term expenditures by itself is widely and properly used. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. AUTHORITY A government or public agency created to perform a single function or a restricted group of related activities. Usually such units are financed from service charges, fees, and tolls, but in some instances they also have taxing powers. An authority may be completely independent of other governments or partially dependent upon other governments for its creation, its financing, or the exercise of certain powers. BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget' is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. 392 951.687 BUDGET DOCUMENT The instrument used by the budget-making authority to present a comprehensive financial program to the appropriating body. The budget document usually consists of three parts. The first part contains a message from the budget-making authority, together with a summary of the proposed expenditures and the means of financing them. The second consists of schedules supporting the summary. These schedules show in detail the information as to past years'actual revenues, expenditures, and other data used in making the estimates. The third part is composed of drafts of the appropriation, revenue, and borrowing measures necessary to put the budget into effect. BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget-making authority to the legislative body. The budget message should contain an explanation of the principal budget items, an outline of the government's experience during the past period and its financial status at the time of the message, and recommendations regarding the financial policy for the coming period. BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating budget into the general ledger as part of the management control technique of formal budgetary integration. BUDGETARY COMPARISONS Governmental GAAP financial reports must include comparisons of approved budgeted amounts with actual results of operations. Such reports should be subjected to an independent audit, so that all parties involved in the annual operating budget/legal appropriation process are provided with assurances that government monies are spent in accordance with the mutually agreed-upon budgetary plan. BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional expenditures, budgetary expenditures are limited in amount to exclude amounts represented by noncurrent liabilities. Due to their spending measurement focus, governmental fund types are concerned with the measurement of budgetary expenditures. 393 981.687 BUDGETED FUNDS Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Board approval is composed of budgeted funds. CAPITAL BUDGET A plan of proposed capital outlays and the means of financing them. CAPITAL OUTLAY Expenditures for equipment, vehicles, or machinery that results in the acquisition or addition to fixed assets. CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long- term work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, Special Assessment Funds, and Trust Funds). CAPITAL RESOURCES Resources of a fixed or permanent character, such as land and buildings, which cannot ordinarily be used to meet current expenditures. CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise included in the budget. CONTINUING APPROPRIATION An appropriation which, once established, is automatically renewed without further legislative action, period after period, until altered or revoked. The term should not be confused with INDETERMINATE APPROPRIATION. DEFICIT (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. 394 981687 DEPRECIATION (1) Expiration in the service life of fixed assets, other than wasting assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. (2) The portion of the cost of a fixed asset other than a wasting asset which is charged as an expense during a particular period. In accounting for depreciation, the cost of a fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the entire cost of the asset is ultimately charged off as an expense. ENCUMBRANCES Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. The amount of revenue appropriated is the amount approved by the Board. EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. The unmodified use of the term expenditures in this text is intended to mean budgetary expenditures. FISCAL PERIOD Any period at the end of which a government determines its financial position and the results of its operations. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. FUNCTION A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. For example, public health is a function. 395 991.68'7 FUNCTIONAL CLASSIFICATION Expenditure classification according to the principal purposes for which expenditures are made. Examples are public safety, public health, public welfare, etc. FUND A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. GENERAL FUND The fund used to account for all financial resources except those required to be accounted for in another fund. GRANT A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed the grantee. INDETERMINATE APPROPRIATION An appropriation which is not limited either to any definite period of time or to any definite amount. A distinction must be made between an indeterminate appropriation and a continuing appropriation. In the first place, whereas a continuing appropriation is indefinite only as to time, an indeterminate appropriation is indefinite as to both time and amount. In the second place, even indeterminate appropriations which are indefinite only as to time are to be distinguished from continuing appropriations in that such indeterminate appropriations may eventually lapse. For example, an appropriation to construct a building may be made to continue in effect until the building is constructed. Once the building is completed, however, the unexpended balance of the appropriation lapses. A continuing appropriation, on the other hand, may continue forever; it can only be abolished by specific action of the legislative body. INDIRECT COSTS Costs associated with, but not directly attributable to, the providing of a product or service. These costs are usually incurred by other departments in the support of operating departments. 396 981687 INTERFUND TRANSFER Amounts transferred from one fund to another. INTERGOVERNMENTAL REVENUE Revenue received from another government for a specified purpose. In Weld County, these are funds from municipalities, the State of Colorado, and the Federal Government. INTERNAL SERVICE FUND Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Printing and Supply Fund and the Computer Services Fund. LINE-ITEM BUDGET A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specified category. MANDATE Any responsibility, action or procedure that is imposed by one sphere of government on another through constitutional, legislative, administrative, executive, or judicial action as a direct order or that is required as a condition of aid. MILL The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of property valuation. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund type Spending Measurement Focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period". Expenditures are recognized when the related fund liability is incurred except for: (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than-normal accumulations must be disclosed in the notes to the financial statements; 397 981.68'7 (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. All governmental funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. OBJECT As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personal services, contractual services, materials, and supplies. OPERATING BUDGET Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. OPERATING EXPENSES Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING GRANTS Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. OPERATING INCOME The excess of proprietary fund operating revenues over operating expenses. OPERATING TRANSFER Routine and/or recurring transfers of assets between funds. ORGANIZATIONAL UNIT A responsibility center within a government. ORGANIZATION UNIT CLASSIFICATION Expenditure classification according to responsibility centers within a government's organization structure. Classification of expenditures by organization unit is essential to fixing stewardship responsibility for individual government resources. 398 981.68'7 OVERHEAD Those elements of cost necessary in the production of an article or the performance of a service which are of such a nature that the amount applicable to the product or service cannot be determined accurately or readily. Usually they relate to those objects of expenditure which do not become an integral part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc. PROGRAM An organized set of related work activities which are directed toward a common purpose or goal and represent a well defined expenditure of county resources. PROGRAM BUDGET A budget wherein expenditures are based primarily on programs of work and secondarily on character and object class. A program budget is a transitional type of budget between the traditional character and object class budget, on the one hand, and the performance budget, on the other. REIMBURSEMENTS (1) Repayments of amounts remitted on behalf of another party. (2) Interfund transactions which constitute reimbursements of a fund for expenditures or expenses initially made from it which are properly applicable to another fund --e.g., an expenditure properly chargeable to a Special Revenue Fund was initially made from the General Fund, which is subsequently reimbursed. They are recorded as expenditures or expenses (as appropriate) in the reimbursing fund and as reductions of the expenditure or expense in the fund that is reimbursed. RESERVE (1) An account used to earmark a portion of fund balance to indicate that it is not appropriate for expenditure. (2) An account used to earmark a portion of fund equity as legally segregated for a specific future use. RESIDUAL EQUITY TRANSFER Non-recurring or non-routine transfers of assets between funds. 399 991.687 REVENUES (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers-in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers-in are classified separately from revenues. SOURCE OF REVENUE Revenues are classified according to their source or point of origin. SUBACTIVITY A specific line of work performed in carrying out a governmental activity. For example, "cleaning luminaries" and "replacing defective street lamps"would be subactivities under the activity of"street light maintenance". SUBFUNCTION A grouping of related activities within a particular governmental function. For example, "police" is a subfunction of the function "public safety". SURPLUS The use of the term "surplus" in governmental accounting is generally discouraged because it creates a potential for misleading inference. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. TAX RATE The amount of tax stated in terms of a unit of the tax base; for example, 25 mills per dollar of assessed valuation of taxable property. 400 981.687 TAX RATE LIMIT The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. TRADITIONAL BUDGET A term sometimes applied to the budget of a government wherein expenditures are based entirely or primarily on objects of expenditure. WORKLOAD MEASURES Specific quantitative and qualitative measures of work performed as an objective of the department. WORK PROGRAM A plan of work proposed to be done during a particular period by the administrative agency in carrying out its assigned activities. WORK UNIT A fixed quantity which will consistently measure work effort expended in the performance of an activity or the production of a commodity. NOTE: Most of the above definitions were taken from Governmental Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, Appendix B. pp. 53-77. 401 9'31687 IngC. COLORADO 402 .951 6517 Hello