HomeMy WebLinkAbout952121.tiffRESOLUTION
RE: APPROVE PLACEMENT ALTERNATIVES COMMISSION GRANT APPLICATION FOR
FAMILY PRESERVATION/FAMILY SUPPORT PROGRAM TO COLORADO
DEPARTMENT OF HUMAN SERVICES AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Placement Alternatives Commission
Grant Application for the Family Preservation/Family Support Program from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Social Services, to the Colorado Department of Human Services,
commencing December 15, 1995, and ending September 30, 1996, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex -officio Board of Social Services, that the Placement Alternatives Commission
Grant Application for the Family Preservation/Family Support Program from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Social Services, to the Colorado Department of Human Services be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of October, A.D., 1995.
,Clerk to the Board
Deputy Cler t the Board
APPRO ' AS TO FORM:
ty • ttorn
W. I -
. Webster
Dale K. Hall, Chairman
BOARD OF COUNTY COMMISSIONERS
D COUNTY, CQLORADO
Fxr:I ISFn
Barbara J. Kirkmeyer, Pro-Tem
Fxri JSFn
George E. Baxter
Constance L. Harbert
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952121
SS0021
WELD COUNTY PLACEMENT ALTERNATIVES COMMISSION
WELD COUNTY FAMILY SUPPORT PROGRAM
NARRATIVE
A. BACKGROUND
The State of Colorado, through the Colorado Department of Human
Services, applied for and was awarded funds under the Family
Preservation/Family Support provisions of the Omnibus Budget
Reconciliation Act of 1993. The Colorado Department of Human Services
developed a five year plan, which is funded annually, with four key
elements as follows:
1. Identify 10 local area/communities as an initial target based on
high risk for child maltreatment, high percentage of children of
color in the child welfare caseload, community capacity to
mitigate risk, and other factors discussed in the State's plan.
DISCUSSION: Weld County was selected as one of these 10 local
area/communities.
2. Provide, by the conclusion of the implementation of the State's
plan, the state-wide telephone access to family preservation and
family support information and referral.
DISCUSSION: Under separate funding through the State's plan, the
State intends to expand the information and referral
services statewide. The Weld Information and
Referral Services (WIRS) will receive these
resources as the local Colorado Office of Resources
and Referral Agency (CORRA) office.
3. Will conduct regular evaluation of the success of this plan by
the State. This evaluation will include specified measures of
change in targeted communities.
DISCUSSION: The State is continuing to develop, in addition to
locally developed goals and objectives, evaluation
measures and are scheduled to provide these measures
to targeted communities in December, 1995.
4. Have a local collaborative council, including local agencies and
consumers, in each of the 10 local area/communities to plan for
families and children and take responsibility for:
* Addressing basic family needs: housing, child care,
employment, transportation, recreation
Selecting from a menu of services that emphasizes
prevention and early intervention, family preservation and
family support
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* Assuring Family Advocacy coordination
* Addressing issues of culture and ethnic diversity.
DISCUSSION: Weld County's Intent to Apply Submittal of September
8, 1995, to the State outlined a number of initial
decisions as follows:
a. Local Collaborative Council: The Weld County Placement
Alternatives Commission (PAC) with two parent
representatives from the Weld County Local Planning
Committee, formed under HB94-1005, and the local CORRA
representative from the Weld Information and Referral
Services, will be Weld County's local collaborative
council. As the local collaborative council, the Weld
County PAC would function in its advisory capacity to the
Board of Weld County Commissioners and the Weld County
Department of Social Services. The Weld County PAC will
recommend a plan for family preservation/family support
services and for the distribution of these funds.
b. Fiscal Agent: The Board of Weld County Commissioners,
through the Weld County Department of Social Services, will
be the fiscal agent and administrator of the local Family
Preservation/Family Support Program. Because the local
collaborative body would be advisory, the local
collaborative body would not have the authority to
designate the Weld County Fiscal Agent or distribute these
funds.
c. Family Advocacy Coordinator: The Board of Weld County
Commissioners, through the Weld County Department of Social
Services, will not hire a Family Advocacy Coordinator as a
employee or a contract position. Funds will be designated,
as a part of the Weld County program design, to provide
family advocacy services in Weld County.
B. OVERVIEW OF WELD COUNTY PROJECT
1. TITLE OF PROJECT: The Weld County Project will be titled: "The
Weld County Family Support Program".
2. ASSESSED AREAS OF NEED IN WELD COUNTY: The title of the project
is descriptive of the project's intent to meet the needs of Weld
County. The focus of these funds will be for family support
services, not family preservation services. This decision was
based on the current availability of family preservation
resources through the Family Preservation Program under the Weld
County PAC and the lack of community resources for family support
services. In particular, those family support services which
will enable families to care for and nurture their children, and
prevent crises which might lead to out -of -home placement; and to
encourage more formal local collaborative efforts to delivery
family support services within Weld County.
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3. PURPOSE OF THE PROJECT: The purpose of the Weld County Family
Support Program will be to expand, through collaborative
community efforts, a family's support system which will:
* provide quality family education, mentoring, and client
assessment/service access;
* use family advocates from the community who will provide
case management directly to "young families at high risk".
The definition of "Young Families at High Risk" is
contained in Item B, Part 5. Cultural competency will be
addressed, as appropriate.
4. BASIC PROJECT STANDARDS: To assure the Weld County Family
Support Program will focus on its purpose, several basic project
standards were developed as follows:
a. The program will be based on a one-year funding basis.
Continued funding for a second year is not assumed.
b. The program will have an integrated bilingual/bicultural
component which will be demonstrated in its goals and
objectives, and in its bid preference criteria.
c. The program will be developed from the community
perspective or neighborhood driven.
d. The program will provide direct services on a one-to-one
basis with families.
e. The program will focus on those methods or services that
have the potential to continue without additional resources
from the Family Preservation/Family Support provisions of
the Omnibus Budget Reconciliation Act of 1993. The intent
is not to enhance services but rather to create new program
which may require on -going funding, which cannot be
assured.
f. The program will provide services to a targeted population
which is "Young Families at Risk", in order to effectively
measure outcomes, goals, and objectives of the project.
5. DEFINITION OF TARGETED POPULATION: The target population
selected for the Weld County Family Support Program is "Young
Families at Risk". The definition of "Young Families at Risk" is
composed of selection criteria as follows:
a. Families with children 12 years of age and under; and
b. Families that quality under two risk areas or more as
follows:
1) Economic Risk: Families receiving public assistance
meet the definition of economic risk.
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2) Family Risk: A family may qualify under the Family
Risk category by meeting at least one of the
following three criteria:
* Families isolated by culture, language, and/or
from natural family members; or
Families with parent(s) or children who are
physically and mentally challenged; or
* Families with a divorce within the last year
3) Stress Risk: A family may qualify under the Stress
Risk category by meeting at least one of the
following three criteria:
* Families that are new to the community
(residents of one year or less); or
* Families that have rent or mortgage expenses
that exceed 30% of income; or
Families with a head of household having less
than a high school education
6. SCOPE OF SERVICES: The Weld County Family Support Program will
have two major service components for "Young Families at Risk".
The two major service components of the project are as follows:
a. Family Advocacy Services: The enhancement of existing
family advocacy coordination services would best meet the
needs of our targeted population and provide the best
vehicle to deliver the Family Education component under the
Weld County Family Support Program.
The major area of need for family support services was
Family Education which would provide for case management
resources for "Young Families at Risk". The Family
Education component would consist of three major elements
as follows:
1) Parenting Education including budgeting, family/in-
home recreation, health, and crisis management
2) Mentoring for self-esteem and support system skills
3) Client Assessment/Service Access including alcohol
and drug education and special skills/needs with a
target group of families with disabled child(ren)
The intent of Family Advocacy Services is to:
1) Focus on retraining existing or training new family
advocates (i.e., a parent or family member of a
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child or adolescent who is at risk, and who has
been, or currently is, an active consumer of some
aspect of the local delivery system) who can closely
identify with "Young Families at Risk";
2) Provide case management services directly to "Young
Families at Risk" through family advocates;
3) Train family advocates to provide quality services
as outlined under the -Family Education component;
4) Provide support services directly to "Young Families
at Risk" through family advocates from the
community. (Support services are defined as
transportation, child care, recreation services,
employment and education related and other support
services as defined and approved with contractors.);
5) Contract, though a competitive bid process, with
public or non-profit organization(s) which can
clearly demonstrate the skills and ability to:
Develop and implement collaboration among
agencies, community groups, and other
organizations who employ or have as volunteers
family advocates who may provide the scope of
services described under the Weld County
Family Support Program;
Access training opportunities for family
advocates through the Weld County Department
of Social Services;
Manage support resources on behalf of family
advocates to provide support and as defined in
services to families in Item B, part 6 a.5;
and
Designate a current or contract manager to
oversee the Family Advocacy Component of the
project and as required under the bid contract
provisions.
b. Training Program for Family Advocates: The Weld County
Department of Social Services will develop, in conjunction
with the Weld County PAC, and implement a training program
for family advocates. This training program will assure
consistency of training for family advocates. The Weld
County Department of Social Services, through the
assistance of professionals and training programs, will
focus training for family advocates in those areas
identified in the Family Education component of the Project
and to assure cultural competence. A resource library and
other resources will be made available for family
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advocates. Contractor(s) identified through the
competitive bid process will also assist in the development
of the training program for family advocates as well as to
participate in the training program.
7. BID PROCESS/PROJECT CONTRACTORS: To assure that the Weld County
Family Support Program is community -driven and meeting the basic
standards of the program design as developed by the Weld County
PAC, a bid process will be initiated to select at least two
contractors which will be public or non-profit organizations.
Two contractors will assure that a Greeley Area project and a
South Weld County project may be funded.
The contractors will be responsive to the Weld County Department
of Social Services which is the administrator of the Weld County
Family Support Program. The contractors will be reimbursed for:
family advocacy project management, planning, and development;
and support services for families through the family advocates.
Bid factors will include factors such as:
* Process to identify the number of paid and volunteer family
advocates in the specified geographical area (Greeley Area
or South Weld County Area) who meet established criteria
and screening standards;
* Methods to develop a collaborative effort with agencies,
organizations, and community groups that represent family
advocates;
* Innovative efforts to accomplish the goals and objectives
of the Weld County Family Support Program;
* Process to integrate cultural competence;
* Innovative efforts to recruit "Young Families at Risk"; and
* Description of managerial and administrative experience and
fiscal responsibility.
C. REQUIRED PLAN NARRATIVE UNDER THE REQUEST FOR APPLICATION
1. Describe the geographical area to be served.
Weld County was selected as a targeted area by the Colorado
Department of Human Services for the following reasons:
* It is in the greatest risk category and currently has a
child welfare caseload of 2,244 children, including 41%
children of color;
* Services may potentially reach those children as well as an
overall child population of 39,300;
* Weld County is a rural county with an urban center and
includes a migrant population;
* Weld County falls into the moderate capacity category; and
* There is a local Colorado Office of Resources and Referral
Agency (CORRA) located in Weld County. This local office
is the Weld Information and Referral Services, Inc. (WIRS).
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The geographic area to be served under the Weld County Family
Support Program will be Weld County. Weld County is 4,004 square
miles which is primarily rural and has two distinct service
areas: the Greeley Area which includes Greeley (urban center),
Evans, Windsor and towns north of Platteville; and the South Weld
County area which includes Fort Lupton, Frederick, Firestone, and
towns south of Platteville.
2. List members of the collaborative body - names and affiliations.
How does this roster fulfill the requirements of the Request For
Application, Section II, Part 6? If unable to include any of the
required members, detail efforts made to find an appropriate
representative or selection and justification of an acceptable
substitute.
The Weld County Placement Alternatives Commission (PAC) with two
parent representatives from the Weld County Local Planning
Committee, formed under HB94-1005, and the local CORRA
representative from the Weld Information and Referral Services,
is the local collaborative council for the Weld County Family
Support Program.
The list of members are as follows:
NAME
AFFILIATION
REPRESENTATION
Manuel Acosta, Jr.
North Colorado Medical
Center - PAC
Business Community
Health
Marie Alirez
Foster Parent - Local
Planning Committee
(HB94-1005)
Parent
George Baxter
Weld County
Commissioner - PAC
Local County and
Municipal Government
Cliff Brookhart
School District RE -1 -
PAC
Local Community -
Gilcrest Education
William C. Crabbe
Weld Mental Health -
PAC
Mental Health
Charlie Dalpra
Chairperson
Weld County Human
Services - PAC
Headstart Community
Action Agency;
Business Community;
Private Industry
Council; Economic
Development
Michael Escobar
Colorado State
Patrol - PAC
Law Enforcement
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NAME
REPRESENTATION
AFFILIATION
Judy Griego
Weld County Social
Services - PAC and
Local Planning
Committee
Child Welfare; Housing
Authority; Domestic
Violence; Child Abuse
Prevention/Respite;
CARE (Weld County
Child Abuse Coalition)
Melannie Hernandez
WIRS CORRA
CORRA Representative
Mike Hoover
School District 6
Special Education
PAC
Local Community -
Greeley Education
Joe Murphy
Probation
PAC
Probation
Norton Nelson
Island Grove Treatment
Center (Drug and
Alcohol)
PAC
Substance Abuse
Carolyn Olson
Attorney
Guardian ad Litem
PAC
Child Abuse Prevention
Pam Pittser
Foster Parent
PAC
Parent
John Rocha
Education
PAC
Education
Susan Ruth
Dream Team
PAC
Youth Advocate
Kathleen Shannon, Vice
Chairperson
Weld County Health
PAC
Health Services
Gaye L. Smith
CDSI (Community Center
Board)
PAC
Services to Children
with Disabilities
Dennis Warnemunde
UNC
PAC
Education
Menda Warne
Parent with a Child
with Disabilities
Local Planning
Committee (HB94-1005)
Parent with Child
The roster fulfills the representation requirements as outlined
in the Request for Application, Section II, Part 6. Because the
Family Support Coordinator function will be contracted through
Bid, the committee will not have a Family Support Coordinator
position.
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As the local collaborative council, the Weld County PAC functions
in an advisory capacity to the Board of Weld County Commissioners
and the Weld County Department of Social Services in the areas
of: plan development and monitoring of the Weld County Family
Support Program; and fund distribution.
3. Describe the process for selecting a chairperson or spokes person
for the local collaborative body, and plan for rotating such
responsibility among the members during ensuing grant years.
The Weld County PAC functions under by-laws and an agreement
adopted by the Board of Weld County Commissioners. The Weld
County PAC By-laws outlines the process for selecting a
chairperson and other officers. The Weld County PAC selects a
Chairperson for a one year term. A Vice -Chairperson (or
Chairperson -Elect) is selected by the PAC membership for a one
year term and will ascend to be the Chairperson the following
year. This process assures the rotation of officers on a
timely basis and is in accordance with its by-laws.
4. Document the involvement of parents of children involved in the
local human services system, parent advocates, and youth or youth
advocates in the design and implementation of this plan from
inception through evaluation.
The Weld County PAC, as the local collaborative council,
designated a subcommittee to develop a plan for approval by the
PAC. This subcommittee was intentionally structured to directly
involve those members who were parents and youth advocates in the
design of the plan and its formulation of goals and objectives.
Its membership was as follows (reference: Item C, Part 2 of the
plan for additional information):
Pam Pittser, Foster Parent, PAC
- Sue Ruth, Dream Team, PAC
Charlie Dalpra, Weld County Department of Human
Services, PAC
- Judy Griego, Weld County Department of Social
Services, PAC/Local Planning Committee
- Marie Alirez, Foster Parent, Local Planning
Committee
- Menda Warne, Parent of a Child with Disabilities,
Local Planning Committee
Melannie Hernandez, WIRS, CORRA representative
The subcommittee, through six planning meetings, developed
an initial plan for PAC review and approval that:
* assessed needs
* identified targeted populations to be served
* identified a service delivery system and
services to be provided
* outlined goals and objectives
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This subcommittee, under the Weld County PAC, will continue
to monitor the Goals and Objectives of the Weld County
Family Support Program, to finalize the training program
for family advocates, to initially select Bidders for PAC
approval, and to recommend changes to the program design as
appropriate.
5. Describe the process for selecting a Designated Agency to enter
into formal agreement with the State. Resume of the individual
authorized to sign applications for the Designated Agency should
be attached.
The Weld County PAC met a representative of the Colorado
Department of Human Services at its July, 1995, meeting to
discuss the Family Preservation/Family Support Program and
concluded its discussion of the program at the PAC's August,
1995, meeting. The Weld County PAC recommended to the Board of
Weld County Commissioners to accept these funds under certain
conditions. These conditions were outlined in the Intent to
Apply submittal of September 8, 1995, to the Colorado Department
of Human Services. In specific, the conditions concerning the
selection of a designated agency to enter into formal agreement
with the State were as follows:
The Weld County PAC will function in an advisory
capacity to the Board of Weld County Commissioners
and the Weld County Department of Social Services.
The Board of Weld County Commissioners, through the
Weld County Department of Social Services, will be
the fiscal agent and administrator of the Weld
County Family Support Program. The local
collaborative body, the Weld County PAC, will not
have the authority to designate the fiscal agent or
to distribute the funds.
Commissioner Dale Hall, Chairman, or Commissioner
Barbara. Kirkmeyer Pro Tem Chairman, Board of Weld
County Commissioners, will be authorized to enter
into formal agreements with the State.
6. Describe the selection process for hiring the Family Advocacy
Coordinator: criteria -for selection, office arrangements,
specific duties, strategy for assuring cultural competence of
chosen individual.
Under the Weld County Family Support Program, the Family Advocacy
Coordinator function will be accomplished by designating funds
for family advocacy coordination services.
The Weld County Department of Social Services, upon
recommendation of the Weld County PAC, will award a minimum of
two bids for: family advocacy project management, planning, and
development; and support services for families through the family
advocates.
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In addition to bid factors described previously, the Weld County
Family Support Program will distribute $180,187 funds to
successful Bid contractors. The allocation of funds will be
based on:
a. A per family basis unit cost $320 per family. This
per family cost is based on the State's estimate of
$125 per child served with an additional estimate of
2 to 3 children per family.
b. A minimum of two Bid awards of $50,000 and a maximum
of $85,000.
c. The ability of the Bidder to provide 2.5% cash match
and 7.5% In -Kind match, according to the
requirements outlined in the State's Request for
Application.
Through all Bidders, it is anticipated that 25 family advocates
will participate and work with 142 families in case management
services for a -six month participation period or 285 for a 12
month participation period.
Under the Bid Award, Family Advocates will be paid mileage and
have access for family support resources to enhance their case
management efforts.
Also, family advocates will receive initial and on -going Family
Education training from the Weld County Department of Social
Services.
7. List the goals andobjectivesof the targeted area plan for use
of Family Preservation/Family Support funds.
Goals: The following statements define the purpose and direction
of the proposed Family Support Program in Weld County.
a. To augment with "Young Families at Risk" their
ability to identify and access the strategies and
resources these families may employ to enhance
quality of life.
b. To employ a collaborative approach and build a
network of services that will use a casework
approach in extending community -centered services to
targeted families.
c. To assure quality training and education at all
levels of project activities.
Objectives:
a.l. The Weld County PAC, through the bid process, will
contract with a minimum of two provider agencies to
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develop and manage community -centered Family
Education activities for 285 "Young Families at
Risk" in Weld County.
a.2. Within Year One of Operation, contracted provider
agencies will implement programs that will enable
each participant family to identify and access a
minimum of three agencies or offices of which was
not previously aware.
a.3. Within Year One of Operation, at least 15% of
participant families will eliminate one risk factor
(per risk criteria established for eligibility of
"Young Families at Risk").
a.4 Compared to a three-year mean (FY92-FY94) of
comparable families in Weld County, in Year One
participant families will show a lower ratio of
referrals for abuse and neglect.
b.1 Provider agencies will recruit 25 individuals from
neighborhoods and communities to receive training as
Family Advocates; Family Advocates will be trained
to implement Family Education with 142 families via
a case management, in home approach in communities
with which advocates are well acquainted.
b.2 Family Advocates will receive training regarding
services available county -wide and those focussed
services will include: basic literacy and English as
a Second Language; consumer education; social
services and basic needs; mental and physical health
support system; futher educational opportunities,
etc. This objective will be measured by pre -post
questionnaires completed by Family Advocates.
b.3 Family Advocates will be trained to recognize
elements of cultural competence, and to employ these
as building blocks in Family Education activities.
This objective will be measured via pre and post
administration of a criterion referenced instrument
to be adopted by Weld Social Services; and pre -post
questionnaires completed by Parent Advocates.
c.1 Weld Social Services will coordinate with contracted
providers to develop a schedule and standards for
Family Advocate training and performance.
c.2 Weld Social Services will coordinate with contracted
providers to conduct Family Advocate training,
including compilation of a consultant file of
professionals and practitioners; and a resource
library for use at all program levels.
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c.3 Contracted providers will recruit at least 50% of
individuals for Family Advocates who can provide
training services in Spanish.
c.4 Weld Social Services and contractors will
collaborate to provide a support services network
(e.g. child care, transportation) at all program
levels.
8. Describe the role of the Family Advocacy Coordinator in assisting
the Collaborative Body to implement the goals and objectives of
the local plan.
The Family Advocacy Coordinator Function will be purchased with
a minimum of two contractors through a public or private non-
profit organization. These contractors will implement the goals
and objectives.
9. Describe the role of the information and referral services
representative in the implementation of the local plan.
The Weld Information and Referral Services (WIRS), which is the
local Colorado Office of Resources and Referral Agency (COBRA) is
a member of the local collaborative council. As a member of the
local collaborative council, WIRS has participated in the
development of the Weld County Family Support Program Plan.
WIRS will participate in the monitoring of the program and in the
final design of the training program for family advocates.
Significantly WIRS will help the Contracted Project Managers to
recruit families and market the program.
Project Managers will be required to:
• achieve the goals and objectives of the Weld County Family
Support Program;
• participate in evaluation and monitoring activities with
the PAC;
• participate with the Weld County PAC and Weld County
Department of Social Services in designing and implementing
the training program for family advocates; and
adhering to all Bid terms and conditions.
10. Indicate readiness to prepare and submit quarterly reports in a
timely manner. Quarterly reports will address the progress made
in achieving the goals and objectives delineated in each local
plan. Reports should address the success of programs and
services in both fiscal and human terms. Actively cooperate with
the large evaluation process undertaken by the State to measure
achievement of the goals outlines in the State Plan for Family
Preservation and Family Support.
The Weld County Department of Social Services has the
administrative and fiscal accountability and commitment to
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prepare and submit quarterly reports in a timely manner to the
Colorado Department of Human Services.
The Weld County PAC has designated $2,000 under this plan to
purchase an evaluation of case management documentation and
outcomes and has been incorporated int eh budget category,
"Contact/Consultant".
11. Describe how the targeted area will assure that families
participating in programs and services funded under this RFA will
be informed of the short-term nature of the available funding.
Steps should be taken to assure that services and programs funded
under this application procedure do not result in financial harm
to participants (for example, loss of AFDC benefits), or that
participants are fully informed of the risks of losing such
benefits and given opportunity to make informed decisions about
the potential risks. Describe how these steps will be taken in
the targeted area.
Families participating in the Weld County Family Support Program
will receive services which shall include:
Case management services with Family Advocates. Family
advocates will not receive direct subsidies through Weld
County Program.
Family support services for families participating in case
management services. These family support services will be
purchased and are intended to be intervention and support
resources for families only. The support services to be
purchased will not result in a loss of AFDC Benefits but
are intended to be short-term intervention service. The
Weld County Family Support Program is based on a one year
funding basis.
12. Describe how the targeted area will ensure ethnic and cultural
diversity in the planning and delivery of services.
The goals and objectives of the Weld County Family Support
Program outlines the measures by which cultural competence will
be incorporated.
In addition, the local collaborative council made efforts to
ensure that ethnic and cultural diversity was reflected in its
membership for purposes of planning and monitoring.
13. Include a brief plan for providing technical support to the new
group of targeted areas selected for federal fiscal year 1997,
including participation in the next year's annual state child
welfare conference.
Under the Weld County Family Support Program Budget, the Weld
County PAC made provisions to purchase a case management audit in
order to survey the case management documentation and outcomes
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for families in the Weld County Family Support Program. A
primary objective will be to test the criteria developed for the
Family Education Component.
Contractors and staff of the Weld County Department of Social
Services will be available to provide technical support to a new
group of targeted areas by participating in next year's Annual
State Child Welfare Conference, through written materials that
will provide technical assistance, and by participating in
teleconferencing discussions.
14. Prepare a timeline for the implementation of the plan for all
services and programs described in the plan.
DATE
MAJOR ACTIVITIES
September 8, 1995
Intent to Apply form due to State
October 13, 1995
Completed applications due to State
October 31, 1995
Negotiations completed between State and Weld
County
November 1, 1995
Request for Bids Released
November 10, 1995
Mandatory Bid Conference
December 8, 1995
Completed Bids due to Weld County
December 15, 1995
Bid approvals and Start Dates
Training Format for Family Advocates Finalized
December 31, 1995
Quarterly Report on Progress
January 1, 1996
Networking; community eduction for recruitment of
families begins
February 1, 1996
Collaborative Agreements with -agencies, community
groups, etc. will be completed
March 31, 1996
Quarterly Report
April 1, 1996
Initial Training of Family Advocates Completed.
Families Begin Program.
May 1, 1996
Purchase of Evaluators of Case Management completed
June 30 ,1996
Quarterly Report
August 1, 1996
Case Management Evaluation Begins
September 30, 1996
Program Funding Ends
December 31, 1996
Quarterly Report
Final Report including Evaluation Report
15
952121
D. BUDGET NARRATIVE
1. Budget Description: The Weld County Family Support Program
budget is $200,000 for a one year period. It is recommended that
the basic funding categories of the budget be as follows:
FAMILY
SUPPORT
RESOURCES
INKIND
CASH
TOTAL
Administration Costs of
the Weld County
$ 2,650
$ 2,650
Department of Social
Services
Training Component of
the Weld County
Department of Social
Services
$ 5,663
a. Staff Allocation
$ 5,663
$ 1,500
b. Equipment /
$ 1,500
Purchases
$ 10,000
c. Instruction /
$ 10,000
Related Expenses
Contractor Costs (Bid
Process)
a. Project Manager
Allocation*
b. Support
$ 90,000
$ 80,187
$ 15,000
$ 5,000
$ 110,000
$ 80,187
Services**
c. Family Advocate
$ 10,000
$ 10,000
Transportation
TOTALS
$ 200,000
$ 15,000
$ 5,000
$ 220,000
Contracts will be reimbursed for the amount of time spent on the
project by a project manager multiplied by the contracted rate of
payment.
**
Contracts will be reimbursed for direct family support services as
detailed in the bid. The contractor will establish how much will be
used for child care, client transportation, recreation,
employment/training related expenses, to the support services as
approved in Bid Plan.
16
952121
SIGNATURES
Individual Authorized to Sign by Designated (Fiscal) Agency
Full Legal Name: BOARD OF WELD COUNTY/COMMISSIONERS
Signature: ,{,(LAG /") L4 7? -2—,
Barbara Kirky{eyer
Date: 10/13/95
Position (Title): CHAIRMAN PRO-TEM
Agency Name and Address: WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO 80631
Federal I.D. Number or
Social Security Number: 84-6000813
Name of Chairperson of
Collaborative Body:
Signature:
CHARLI D�'RA, C IRPERSON
WELD P AC t.4LTERNATIVES COMMISSION
Charlie Dalpra
Date: 10/12/95
952121
APPENDIX D
DETAILED BUDGET REPORT
FROM:
12/15/95
TO:
09/30/96
AWARD
NUMBER:
PERSONNEL
(DESIGNATED AGENCY ONLY)
DOLLAR AMOUNT REQUESTED
$200,000
NAME
ROLE ON
PROJECT
TYPE
% ON
PROJ
SALARY
FRINGE
TOTAL
Dave Aldridge
Training
10
$ 3,256
$ 520
$ 3,776
Cherry Eyer
Training
10
$ 1,627
$ 260
$ 1,887
Lennie Bottorff
Fin.
Adm.
2
$ 563
87
$ 650
Subtotal
$ 5,446
$ 867
$ 6,313
TECHNICAL ASSISTANCE
TRAVEL
EQUIPMENT/RESOURCE MATERIAL
$ 1,500
SUPPLIES
PUBLICITY AND PRINTING
CONTRACT/CONSULTANT
A. Case Management Evaluation $ 2,000
B. Instruction $10,000
$ 12,000
OTHER
Provider Grants
$180,187
INDIRECT
TOTAL DIRECT AND INDIRECT COSTS
$200,000
App -10 of 11
952121
APPENDIX E
BUDGET NARRATIVE
AWARD NUMBER
Supplemental information for the items
in the "Detailed. Budget Report."
Current Budget Period
From: 12/15/95
Thru:
12/31/96
Total Direct Costs
$200,000
Total Indirect Costs
$200,000
Total Indirect Costs
0
Total Costs
$200,000
App -11 of 11
952121
1*1
COLORADO
DARTMENT OF SOCIAL SERVICES
r',7r f,'I 19: 08 GREELEY, COLORADO 80632
CLERK Administration and Public Assistance (303) 352.1551
To r,;•
Child Support (303) 352-6933
:..;� Protective and Youth Services (303) 352-1923
Food Stamps (303) 356-3850
FAX (303) 353-5215
TO: Dale Hale, Chairman
Board of Weld County Commissioners
FROM: Judy A. Griego, Director
Weld County Department of
DATE: October 13, 1995
SUBJECT: Grant Application -- Weld County Family Support Program
Enclosed for Board approval is a grant application for the Family
Preservation/Family Support Program.
The Weld County Placement Alternatives Commission recommends your approval of
the Plan which is entitled, The Weld County Family Support Program.
The major provisions of the plan are as follows:
1. The term of the plan is December 15, 1995 through September 30,
1996.
2. The budget is $200,000 which is itemized as follows:
Administration $ 2,650
(including $2000 for independent evaluation)
Training Program for family advocates $ 17,163
Contractor Bid Costs $180,187
1. Project Development/Management $ 90,000
2. Support Services for Families $ 80,187
3. Mileage for Family Advocates $ 10,000
$200,000
The Cash match of $5,000 (2.5%) and the In -Kind match of $15,000
(7.5%) will be provided by the contractors.
3. The program will work with 25 family advocates who will provide
case management services for 142 families.
4. It is anticipated that a minimum of two Bids will be awarded with
public or non-profit organizations to target the Greeley Area and
the South Weld Area.
If you have any questions, please telephone me at extension 6200.
952 121
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