HomeMy WebLinkAbout981056.tiff RESOLUTION
RE: APPROVE CONTRACT FOR DIVISION OF CRIMINAL JUSTICE RENEWAL AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Division of Criminal
Justice Renewal between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
and the Colorado Department of Public Safety, Division of Criminal Justice, commencing July 1,
1998, and ending June 30, 1999, with further terms and conditions being as stated in said
contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for Division of Criminal Justice Renewal between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado
Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of June, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WEL COUNTY, COLORADO
ATTEST: 44.1
�� �' ��; •�n��s��� „ ��
jJ Constance L. Harbert, Chair
Weld County Clerk he =o- 'w�� � �� A 4�
1861' iO
W. H. W bster, Pro-Te
BY:
Deputy Clerk too�f
eorge . Baxter.
O FORM:
Dale K. Hall
4
my torney /42 -�Li _ /1�1�C//Le Gz/�--
arbara J. Kirkmeyer ((( //
981056
DA0014
)H
JUN 2 8 1998
Form 6-AC-02A(R 1/93)
DEPARTMENT OR AGENCY NAME
Public Safety
DEPARTMENTOR AGENCY NUMBER
460000 RAA
ROUTING NUMBER
9190000000/8
CONTRACT
THIS CONTRACT,Made this 1st day of July 199 8 ,by and between the State of
Colorado for the use and benefit of the Department of" Public Safety, Division of Criminal Justice,
700 Kipling Street, Suite 1000, Denver, Colorado, 80215
hereinafter referred to as the State,and*2 Office of the District Attorney, 19th Judicial District, P. O. Box
1167, Greeley, Colorado 80634
hereinafter referred to as the contractor,
WHEREAS,authority exists in the Law and Funds have been budgeted,appropriated and otherwise made available and a sufficient
uncommitted balance thereof remains available for encumbering and subsequent payment of this contract under Encumberance
Number 79—if in Fund Number 100 , Appropriation Account 765 and Organization DC62
WHEREAS,required approval,clearance and coordination has been accomplished from and with appropriate agencies;and
WHEREAS S the Department of Public Safety, Division of Criminal Justice, is authorized by C.R.S., Article 2, Title
19-2-303, to establish and administer juvenile diversion programs; and
WHEREAS, this contract will be for the time period July 1, 1998 through June 30, 1999 and
WHEREAS, the Colorado General Assembly has appropriated sufficient funds for ongoing juvenile diversion programs, as
defined in the "Colorado Children's Code," for Fiscal Year 1998-1999 (July 1, 1998 to June 30, 1999; and
WHEREAS, the Contractor has the ability to manage and deliver programs and services to divert delinquent youth from
further involvement in the juvenile justice system and correctional system; and
WHEREAS, the Contractor was selected to deliver Juvenile Diversion services in compliance with State procurement rules
through RFP #BF-01897.
NOW THEREFORE,it is hereby agreed that
1 •4 STATEMENT OF WORK
a. The Contractor shall manage a community-based program for delinquent
youth to divert them from further involvement in the Justice/Correctional
system.
b. Services shall be provided by the Contractor in accordance with the program
proposal dated July 1, 1998 through June 30, 1999, which is incorporated
and made a part hereof as if fully set forth herein, and attached hereto for
reference as Exhibit A.
c. Funds provided through this contract shall support supervision and services
to delinquent youth as follows:
it At least 75 percent of the youth served by the Contractor shall have
been taken into temporary custody more than once for crimes which
would constitute a misdemeanor or once for a crime which
constitutes a felony;
Page 1 of l 1 pages
*(See instructions on reverse of last page)
395-53-01-1014
(R1/93)
ii) No more than 25 percent of the number of youth served by the
Contractor shall have been taken into temporary custody for a single
crime which would constitute a misdemeanor.
Prior approval for variances to these ratios must be provided in writing by
the State.
2. MAXIMUM FUNDING
a. The State shall provide no more than 75 percent of total project funds during the
contract period and the Contractor shall provide at least 25 percent of the funds
during the contract period, commencing July 1, 1998. The State share is
$49,829.00. The Contractor's share is $16,610.00 and may be in the form of cash
or in-kind services or supplies.
b. Payment pursuant to this contract will be made as earned, in whole or in part, from
available state funds encumbered in an amount not to exceed $49,829.00 for the
purchase of community-based services providing the Contractor has met the
requirement of providing its share of $16,610.00 in cash or in-kind match. The
total disbursement under this contract shall not exceed $49,829.00.
c. The monies provided herein shall only be expended for purposes of the Projects as
set forth in Exhibit A.
3. METHOD OF PAYMENT
a. The Contractor shall secure and maintain copies of invoices, contracts, and
interagency documents for all services, supplies, capital equipment, and travel,
including the rental property, which are used by the Contractor in providing services
under this contract.
b. The State shall pay the actual cost incurred by the Contractor for provision of
services under this contract in the following manner:
i) State funds may be advanced on a quarterly basis. Such advance of
State funds shall be based on anticipated program expenditures
during the quarter as reflected on a written form provided by the
State, (this form is attached to this contract as Exhibit Ell. At no
time shall the total of those quarterly advances exceed the pro-rated
amount of State share of the contract for the quarter and expired
months of the contract period, unless prior written approval has
been received from the State.
ii) The first quarterly advance may be requested upon final execution of
this contract on the form known as Exhibit B. Subsequent advances
shall be made only after the State has received and approved that
form (Exhibit B), the form attached to this contract as Exhibit C, and
required data collection forms. State approval shall be based on
actual expenditure rates and estimated expenditures for program
activities described in Exhibit A.
iii) The Contractor shall report to the State on the form attached as
Exhibit C the amount of local cash contributions or in-kind services
received to support program activities. Such local contributions shall
equal at least 25 percent of total program expenditures during the
contract period.
Page 2 of 11 Pages
iv) The Contractor will adhere to written accounting procedures
established by the State in accordance with Exhibit B and Exhibit C;
and
v) The Contractor will identify any cost allocation methods used in
distributing portions costs.
c. The State shall disallow the reimbursement of expenditures or funding advances
that are determined by the State to be for:
i) Alcoholic beverages;
ii) Costs not incurred during the contract period;
iii) Program costs not approved by the State in Exhibit A;
iv) Bank overdraft charges or penalty interest expenses; and
v) Capital outlay in excess of $250.00 per purchased item where prior
approval was not obtained from the State. •
4. STATEMENT OF FISCAL UNDERSTANDING
a. Within thirty (30) days of the end of the contract period, the Contractor shall
submit to the State a final record of Expenditures using the form attached as
Exhibit C. Any monies dispersed in excess of actual costs and expenditures as
reflected by that report shall be refunded to the State by the Contractor within
the same thirty (30) day period.
b. Within thirty (30) days of the end of the contract period, the Contractor shall
refund to the State any share of the State contribution not matched by the
required local cash and/or in-kind contribution.
c. The Contractor agrees to complete and pay the cost of an independent fiscal
audit for the contract period and deliver such audit to the State within nine (9)
months of the end of the contract period. Such requirement may be waived, all
or in part, by the State.
e. The Contractor agrees to maintain sufficient accounting records for enable the
State and the independent auditor to determine all costs for all community-
based services. The Contractor shall provide to the State and the independent
auditor all other sources of support and revenue attributable to the Diversion
Program and all costs related to the program must be accounted for and
properly classified.
The Contractor agrees that any and all accounts which pertain to any service
components described in Exhibit A shall be made available upon request to the
State or the independent auditor.
5. EVALUATION AND MONITORING
a. All research instruments and products pertaining to the Contractor's
justification for serving youth under the terms of this contract shall be the
property of the Division of Criminal Justice for use by the State. Such
instruments and products shall not be used except with the express permission
of the State.
b. To comply with the Single Audit and State's evaluation requirements, the
Contractor shall provide fiscal, program and client information to the State at
Page 3 of 11 Pages
the time requested and on the forms provided for this purpose by the State.
The Contractor shall provide any and all clients' information as may be
permitted by the law to be released as requested by the State, including but
not limited to:
i) Number of clients referred per month;
ii) Number of clients served per month;
iii) Number of clients terminated per month with reasons for termination;
iv) Name of client and number of hours served per month;
v) Type of service provided per month for each client with number of hours
for each service component provided;
vi) Number of program hours available per month for each service
component offered by the program.
c. The Contractor shall be required to submit any further information requested
regarding client services which is necessary for the State's development of a
data-based client information system and a unit cost system for future funding.
Such information requests shall be made thirty (30) days in advance and shall
not require data collection or analysis on variables not routinely collected by the
contractor.
d. The Contractor agrees that the program's operations and services may be
monitored by the State on a regular basis. The State will provide the
contractor with the results of the evaluation and shall allow the Contractor
opportunity to respond.
6. PERIOD OF PERFORMANCE
The period of performance shall be from July 1, 1998 to June 30, 1999.
7. SUBCONTRACTS
a. The parties of the subcontract recognize that none of the rights, duties or
obligations arising under this contract may be assigned or delegated without
the prior written consent of the State.
b. All subcontracts entered into by the Contractor pursuant to this contract shall
not be valid without prior approval of the State. A copy of subcontract(s) is/are
incorporated herein, attached hereto and made a part hereof by this reference
as Exhibit D.
8. CONFIDENTIALITY
All records and information maintained by the Contractor pertaining to clients of the
State shall remain confidential and shall not be released to anyone other than the
person in interest, the person's parent or legal guardian, or the State, without specific
order of a court with proper jurisdiction. Prior to release of any authorized information
or record, the Contractor shall notify the State. Nothing in this paragraph shall be
construed in any way to prevent the Contractor from releasing information to
authorized parties during the normal legal conduct of the Contractor's business.
Page 4 of 11 Pages
9. STATEMENT OF CONTRACT RESPONSIBILITIES
The Contractor shall:
a. Provide and maintain a facility that will meet all local, county, state, and federal
ordinances, regulations and laws.
b. Provide a staff as needed to implement the services included in Exhibit A.
c. Conduct its program in accordance with all of the terms and specifications of
this contract including all exhibits.
d. Implement a system to maintain:
i) The legal rights of the client;
ii) Confidentiality of client records which shall include but not be limited to
require:
a) written consent to gather confidential information about the client;
and
b) written consent to release confidential information about the client.
iii) Individual case files that:
a) include records of services described in the Exhibit A;
b) document the participants' eligibility as defined by state law; and
c) contain a copy of the completed participant termination form.
e. Submit completed Juvenile Diversion Client Termination Forms to the State
within thirty (30) days of termination of each client identified as meeting the
eligibility criteria as defined herein.
f. Make available to the State, prior to execution of this contract, a copy of the
following documents as applicable:
i) Certificate and articles of incorporation;
ii) Internal Revenue Service tax exempt status letter;
iii) Names of persons serving on Board of Directors;
iv) Corporation by-laws;
v) Names of persons authorized to sign payroll and expense checks of the
Contractor.
g. Comply with all federal and state laws, including the Immigration Reform
Control Act in all hiring practices.
h. Comply with all applicable titles of the Americans with Disabilities Act (Public
Law 101.336) and to submit documentation as required by the State to
demonstrate compliance with this act.
I. Maintain and make immediately available to the State at any time upon request,
personnel policies and procedures which shall include policies on conflicts of
interest, non-discrimination concerning race, color, creed, and national origin,
sex, marital status, religion, ancestry, mental or physical handicap, or age.
j. Maintain and make available to the State at any time upon request, operating
policies and procedures which shall include policies on conflicts of interest,
Page 5 of 11 Pages
non-discrimination concerning race, color, creed, national origin, sex, marital
status, religion, ancestry, mental or physical handicap, or age.
k. Obtain and maintain at all times during the term of this agreement, insurance in
the following kinds and amounts:
i) Standard Worker's Compensation and Employer Liability as required by
State statute, including occupational disease, covering all employees on
or off the work site, acting within the course and scope of their
employment.
ii) General, Personal Injury, and Automobile Liability (including bodily injury,
personal injury, and property damage) minimum coverage:
a) Combined single limit of 8600,000 if written on an occurrence basis.
b) Any aggregate limit will not be less than $1,000,000.
c) Combined single limit of $600,000 for policies written on a claims-
made basis. The policy shall include an endorsement, certificate, or
other evidence that coverage extends two years beyond the
performance period of the contract.
dl If any aggregate limits are reduced below $600,000 because of
claims made or paid during the required policy period, the contractor
shall immediately obtain additional insurance to restore the full
aggregate limit and furnish a certificate or other document showing
compliance with this provision.
el Automobile liability is required if program participants are transported
by auto by staff or agents of the program. Otherwise, a statement
from the authorized official will certify that participants are not
transported by program staff or agents and such statement is
attached to Exhibit A.
Fidelity Bond equal to 16 percent of the contract amount to ensure
refunds in the event of an audit exception. The Contractor or
employees of the Contractor who have responsibility for receipt and/or
disbursement of money under this contract shall be required to be
bonded. The State shall be immediately notified of bond cancellation
either by the underwriter or the Contractor.
The State of Colorado shall be named as "additional insured." The Contractor
shall attach a copy of the "Additional Insured" endorsement, establishing such
additional insured status. No payments will be made until this additional
insured endorsement is received.
m. The insurance shall include provisions preventing cancellation without sixty
1601 days prior notice to the State by certified mail. The Contractor must
obtain new insurance coverage prior to the effective date of the cancellation.
n. The Contractor shall provide certificates showing adequate insurance coverage
to the State in Exhibit A of this contract.
Page 6 of 11 Pages
o. If the Contractor is a "public entity" within the meaning of the Colorado
Governmental Immunity Act, 24-10-101, et seq. C.R.S., as amended ("Act"),
the Contractor shall at all times during the term of this contract maintain such
liability insurance, by commercial policy or self-insurance, as is necessary to
meet Contractor's liabilities under the Act. Proof of such insurance shall be
provided as set forth in this Section 9, paragraph n for other types of
insurance.
p. Maintain adequate fiscal records for a period of seven (7) years following the
termination of this contract subject to inspection and audit by the State or its
designee. Any audit exception shall be subject to refund to the State by the
Contractor after negotiation for repayment has occurred.
q. Screen, select, and supervise volunteers who interact with juveniles assigned to
the program in a manner than insures compliance with contractual requirements
and accountability with program services and policies described in Exhibit A.
Contractor is responsible for the actions and omissions of such volunteers.
The State shall:
a. Monitor the Project for fiscal and program accountability.
b. Provide consultation to Project staff.
c. Provide to the Project direction on accounting, record-keeping, and reporting.
d. Provide research and evaluation information applicable to Project operation.
10. REPRESENTATIVES
a. For the purpose of this agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from
time to time designate in writing new or substitute representatives:
For the State: Edward J. Camp
Title: Program Administrator, Division of Criminal Justice
For the Contractor: Constance L. Harbert, Chair
Title: Board of County Commissioners
11. CONFLICT OF INTEREST
a. No employee of the Contractor shall perform or provide part-time services to a
consultant or consultant firm that has been retained by the Contractor under
the authority of this contract.
b. The Contractor agrees that no person who presently exercises any function or
responsibility in connection with the program has any personal financial or
economic interest, direct or indirect, in this contract except to the extent that
he may receive compensation for his performance pursuant to the Contractor.
c. No person who presently exercises any function or responsibility in connection
with this program on behalf of the Contractor shall have or acquire any personal
financial or economic interest, direct or indirect, which will be materially
Page 7 of 11 Pages
affected by this contract, except to the extent that he may receive
compensation for his performance pursuant to this contract. Any economic or
financial interest includes, but is not limited to:
i) Any business entity in which the person has a direct or indirect interest
worth more than one thousand dollars ($1,000.00);
ii) Any real property in which the person has a direct or indirect interest
worth more than one thousand dollars ($1,000.00);
iii) Any source of income, loans, or gifts aggregating two hundred and fifty
dollars ($250.00) or more in value received by or promised to the person
within twelve (12) months prior to the execution date of this contract;
iv) Any business entity in which the person is a director, officer, partner,
trustee, employee, or holds any position of management.
For purposes of this subsection, indirect investment or interest mean any
investment or interest owned by the spouse, parent, brother, sister, son,
daughter, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-
in-law, daughter-in-law of the person by an agent on his/her behalf, by
any business entity controlled by said person, or by a trust in which
he/she has substantial interest. A business entity is controlled by a
person if that person, his/her agent, or a relative as defined above
possesses more than 50 percent of the ownership interest. Said person
has a substantial economic interest in a trust when the person or an
above-defined relative has a present or future interest worth more than
one thousand dollars ($1,000.00).
d. The Contractor shall incorporate the above subsections of this section into
every subcontract into which it enters in connection with this contract, making
such provisions applicable to the person or entity with whom the Contractor
contracts.
12. CONTRACT MODIFICATIONS, CHANGES OR AMENDMENTS
This agreement is intended as the complete integration of all understandings between
the parties. No prior or contemporaneous addition, deletion or other amendment hereto
shall have any force or effect whatsoever, unless embodied herein in writing. No
subsequent novation, renewal, addition, deletion, or other amendment hereto shall
have any force or effect unless embodied in a written contract executed and approved
pursuant to the State fiscal rules.
13. INDEPENDENT CONTRACTOR
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY
AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE DEEMED TO BE AN AGENT
OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL
REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONEYS PAID PURSUENT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES
THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR A THIRD
PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR
OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO
AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY
AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH
Page 8 of 11 Pages
HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKER'S
COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE
SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR, ITS EMPLOYEES AND
AGENTS.
14. INDEMNIFICATION
It is agreed that the State shall not be held liable for any error or omission of the
Contractor in providing services hereunder. Nothing in the indemnification clause at
paragraph 4 of the Special Provisions shall be construed in any way to be a waiver by
the Contractor of the protections which are granted to the Contractor and its
employees under the Colorado Governmental Immunity Act, C.R.S. 24-10-101, et seq.,
as amended.
15. PERFORMANCE OF CONDITION PRECEDENT TO VALIDITY OF CONTRACT
The Contractor and the State each certifies that all conditions precedent to the valid
execution of the contract on its part have been satisfied.
16. CONTRACT TERMINATION
This contract may be terminated by either party by giving thirty (30) days notice in
writing, delivered by certified mail, return receipt requested, to the other party at the
above address, or delivered by personal services upon the party. If notice is so given,
this contract shall terminate on the expiration of the thirty (30) days, and the liability of
the parties hereunder for the further performance of the terms of this contract shall
thereupon cease, but the parties shall not be relieved of the duty to perform their
obligation up to the date of termination.
Upon receipt of notice of termination for convenience, the Contractor shall incur no
further obligations in connection with the contract. The Contractor will be reimbursed
for reasonable costs allocable to the contract performance. The State may deduct any
unliquidated advance payments made pursuant to paragraph 3b from compensation due
the Contractor, and in the event the amount advanced exceeds the compensation yet
due the Contractor after termination, that amount shall be remitted to the State within
thirty (30) days of contract termination.
Page 9 of 11 Pages
•
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
I.This contract shall not be deemed valid until it shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.This
provision is applicable to any contract involving the payment of money by the Stale.
FUND AVAILABILITY
2.Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,
and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than,fifty thousand dollars for the construction,erection,repair,maintenance,or improvement of any building,
road,bridge, viaduct,tunnel,excavation or other public work for this State,the contractor shall,before entering upon the performance of any such work included
in this contract,duly execute and deliver to the Slate official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by
said official in a penal sum not less than one-half of the total amount payable by the terms of this contract.Such bond shall be duly executed by a qualified corporate
surety conditioned upon the faithful performance of the contract and in addition,shall provide that if the contractor or his subcontractors fail to duly pay for any
labor,materials,team hire,sustenance,provisions,provendor or other supplies used or consumed by such contractor or his subcontractor in performance of the work
contracted to be done or fails to pay any person who supplies rental machinery,tools,or equipment in the prosecution of the work the surety will pay the same in
an amount not exceeding the sum specified in the bond.together with interest at the rate of eight per cent per annum. Unless such bond is executed,delivered and
filed,no claim in favor of the contractor arising under such contract shall be audited,allowed or paid. A certified or cashier's check or a bank money order payable
to the Treasurer of the State of Colorado may be accepted in lieu of a bond.This provision is in compliance with CRS 38-26-106.
INDEMNIFICATION
4. To the extent authorized by law, the contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs,expenses. and attorney fees incurred as a result of any act or omission by the contractor,or its employees,
agents,subcontractors,or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (CRS 24-34-402), and as required by Executive Order, Equal Opportunity and Affirmative Action,dated April 16,
1975.Pursuant thereto,the following provisions shall he contained in all State contracts or sub-contracts.
During the performance of this contract,the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex,
marital status, religion,ancestry,mental or physical handicap,or age.The contractor will take affirmative action to insure that applicants are employed,and that
employees are treated during employment,without regard to the above mentioned characteristics. Such action shall include,but not be limited to the following:
employment upgrading,demotion,or transfer,recruitment or recruitment advertisings; lay-offs or terminations;rates of pay or other forms of compensation;and
selection for training, including apprenticeship.The contractor agrees to post in conspicuous places,available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause.
(b)The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants will
receive consideration for employment without regard to race,creed,color,national origin,sex,marital status,religion,ancestry,mental or physical handicap,
or age.
(c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or
understanding,notice to be provided by the contracting officer,advising the labor union or workers'representative of the contractor's commitment under the
Executive Order,Equal Opportunity and Affirmative Action,dated April 16, 1975,and of the rules,regulations,and relevant Orders of the Governor.
(d)The contractor and labor unions will furnish all information and reports required by Executive Order,Equal Opportunity and Affirmative Action of April
16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto,and will permit access to his books, records, and accounts by the
contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules,regulations and orders.
(e)A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization,or expel any such individual
from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity because of race,creed,color,
sex,national origin,or ancestry.
(f) A labor organization, or the employees or members thereof will not aid, abet, incite,compel or coerce the doing of any act defined in this contract to be
discriminatory or obstruct or prevent any person from complying with the provisions of this contract or any order issued thereunder:or attempt,either directly
or indirectly,to commit any act defined in this contract to be discriminatory.
Form 6-AC-02B
Revised 1/93
615.82.511-611211
page 1 of � pages
• (g)in the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules,regulations,or orders,this con-
tract may be canceled,terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with
procedures,authorized in Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975 and the rules,regulations,or orders promulgated in
accordance therewith,and such other sanctions as may be imposed and remedies as may be-invoked as provided in Executive Orders,Equal Opportunity and
Affirmative Action of April 16, 1975,or by rules,regulations,or orders promulgated in accordance therewith,or as otherwise provided by law.
(h)The contractor will include the provisions of paragraphs(a)through(h)in every sub-contract and subcontractor purchase order unless exempted by rules,
regulations, or orders issued pursuant to Executive Order,Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be
binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub-contracting or purchase order as the contract-
ing agency may direct, as a means of enforcing such provisions,including sanctions for non-compliance; provided, however, that in the event the con-
tractor becomes involved in,or is threatened with,litigation,with the subcontractor or vendor as a result of such direction by the contracting agency,the
contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a Provisions of CRS 8-17-101 & 102 for preference of Colorado labor are applicable to this contract if public works within the State are undertaken here-
under and are financed in whole or in part be State funds.
b. When a construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a non-resident bid-
der from a state or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident.
If it is determined by the officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds which would
otherwise be available or would otherwise be inconsistent with requirements of Federal law, this subsection shall be suspended, but only to the extent
necessary to prevent denial of the moneys or to eliminate the inconsistency with Federal requirements(CRS 8-19-101 and 102).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution,and enforcement of this
contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person
or which is otherwise in conflict with said laws,rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated
herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at
law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remain-
der of this contract to the extent that the contract is capable of execution.
8. At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and state laws,rules, and regulations that
have been or may hereafter be established.
9. Pursuant to CRS 24-30-202.4(as amended),the state controller may withhold debts owed to state agencies under the vendor offset intercept system for: (a)
unpaid child support debt or child support arrearages:(b)unpaid balance of tax,accrued interest,or other charges specified in Article 22,Title 39,CRS; (c)
unpaid loans due to the student loan division of the department of higher education;(d)owed amounts required to be paid to the unemployment compensa-
tion fund; and(e)other unpaid debts owing to the state or any agency thereof,the amount of which is found to be owing as a result of final agency deter-
mination or reduced to judgment as certified by the controller.
10.The signatories aver that they are familiar with CRS 18-830]., et. seq., (Bribery and Corrupt Influences) and CRS 18-8-401,et. seq., (Abuse of Public
Office), and that no violation of such provisions is present.
1 I.The signatories aver that to their knowledge,no state employee has any personal or beneficial interest whatsoever in the service or property described herein:
IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day first above written.
Contractor: STATE OF COLORADO
ROY RO OVERNOR
(Full Legal Na WELD COUNTY BOARD OF COMMISSIONERS
By C
Constance L. Harbert 0. ' r, *5 EXEC[TII DIRECTOR
�Al� •
Position(Title) I Cha- I ! . ;tl,r " r:PARTMENT OF Public Safety
If Corporation: yin/'r r, �`� }� \
'
Attest(Seal)By PROVALS STA ONTR
Qr�1B}5SC9�F76 a. TiR�3 T)1R11' ,f
At FORNEY GENERAL
By
Form 6-AC-02C
Revised 6/97
615-82-50-6038 Pagel 1 which is the last of 1 pages
AG File No.P:\LS\CONTRACfOFFICIAL\SPECPROV.DOC 'See instructions
EXHIBIT "B"
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE DIVERSION CASH REQUEST
Contractor Name Contract Number Date of Request
Make warrant payable to:
Agency Name:
Street:
City, State, Zip:
1. Total Amount of State Contract $
2. Total Amount Received to Date $
3. Total Amount Requested, Not Received $
4. Total Amount of This Request $
5. Total of Lines 2, 3 &4 $
6. BALANCE OF STATE CONTRACT (Line 1 less Line 5) $
7. Estimated Expenditures for Next Quarter $
8. Less Estimated Cash on Hand $
9. Total Cash'Needs
(Line 7less]lane 8)gust equal line 4) $
Project Director's Signature
Phone#: ( )
' TW sig pies rf'Yh s form nuatbesubmitedto DCTwifh"tJlfi�;st rcc
DC Approval Program Manager Date
$Amount
Vendor Number(For DCJ Use Only):
763 $ 764 $ 765 $
nmsm sm
EXHIBIT "C"
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE DIVERSION FINANCIAL REPORT
CONTRACTOR NAME CONTRACT NUMBER
DATE
Time Period Covered by this Report Report Number
From To 1 2 3 4 Final
In-kind Match
Contract Status State Finds Local Cash Match (in$) Total Funds
Total Award
Less $ Rec'd.
Balance
A B C
STATE FUNDS Expenditure!
Total Beg. of Total
Approved Quarter (C Expenditure
Budget (See on Prey. Expenditure to Date Unpaid
Budget Category Ex. A) Report) This Quarter (A + B) Obligations
Personnel
Supplies/Operating
Travel
Equipment
Professional Services
TOTAL
LOCAL CASH • Expenditure
MATCH ! Total : Beg.of Total
Approved Quarter (C Expenditure
Budget (See on Prev. Expenditure to Date Unpaid
Budget Category Ex. A) Report) This Quarter ! (A + B) Obligations
Personnel
Supplies/Operating
Travel
Equipment
Professional Services
TOTAL
RFP-No. BF-01897
EXHIBIT A
JUVENILE DIVERSION: 19TH JUDICIAL DISTRICT
July 1, 1998 - June 30, 1999
A. ORGANIZATIONAL BACKGROUND AND STAFF OUALIFICATIONS
The 19th Judicial District Attorney's Office is a department of Weld County, Colorado
government. Weld County is synonymous with the 19th Judicial District. Within the District
Attorney's Office exists the Community Programs Division which includes the Juvenile Diversion
Program. (See Appendix A).
The 19th Judicial District Attorney's Office: Juvenile Diversion Program includes six staff
persons. The Project Director is the Community Programs Administrator with her office located
within the juvenile unit. There are three Diversion counselors,masters-level Community Counselor
III, as designated by Weld County Personnel Services who work with the main Diversion Program.
We also have one Diversion counselor, masters-level Community Counselor III, who works with
our Intensive Family Intervention Program. One full-time Office Technician II(clerical)works with
the Program. All project staff are under the supervision of the District Attorney,A. M. Dominguez,
Jr., as illustrated in an organizational chart included in Appendix A.
Within Weld County Government, only the Board of County Commissioners have the
authority to enter into contracts. The Chairman of the Board, currently Constance L. Harbert,
provides the authorized signature for contracts. Those persons authorized to sign payroll and
expense checks for Weld County are Constance L. Harbert and the Weld County Director of Finance
and Administration, Donald D. Warden. (See Appendix B for the Internal Revenue Service tax
exempt status letter.)
B. FUNDING PROPORTIONATE TO AT-RISK POPULATION
Juvenile Diversion offices are located on the second floor of the District Attorney's Office
within the Centennial Building. The office street address is 915 Tenth Street, Greeley, CO 80631;
the mailing address is P. O. Box 1167, Greeley, CO 80632-1167. A south county satellite office
is utilized on a regular basis when a Diversion counselor meets with clients in Fort Lupton. The
office street address is 330 Park Avenue, Fort Lupton, CO 80621. This building is a Weld County
Services Building and provides office space for several county departments.
The 19th Judicial District Attorney's Office: Juvenile Diversion Program serves all of Weld
County. The larger cities in the county are Greeley and Fort Lupton. The smaller towns include
Ault, Dacono, Eaton, Erie, Evans,Firestone, Frederick, Gilcrest, Hudson, Keenesburg, Johnstown,
Kersey, LaSalle, Lochbuie, Milliken,Nunn, Pierce, Platteville and Windsor.
All juvenile offense reports originating from the 22 police agencies within the 19th Judicial
District, as well as those from the Weld County Sheriffs Department,the Colorado State Patrol,and
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the University of Northern Colorado Department of Public Safety are sent to our office and reviewed
by the Chief Deputy District Attorney, William Starks. Juveniles deemed appropriate to be
"diverted from the court system" are referred to the Juvenile Diversion Program.
C. IMPACT ON JUVENILE JUSTICE SYSTEM
Listed below is a description of the juvenile population within the geographic area served and
the anticipated referrals for FY 1998-99.
1. Total number of juveniles arrested last year(1997) in area served: 1.599.
1.a. Total number of arrested juveniles to be referred in FY 1998-99 for diversion
services directly from the arresting agency: -0-.
2. Number of delinquency filings in the juvenile courts of the jurisdictions served in the
last year(1997): aQ
2.a. Total number of referrals expected in FY 1998-99 from the District Attorney's
Office in lieu of filing in juvenile court: 250.
3. Number of juveniles placed on probation in the area served during the last year
(1997): 325.
3.a. Total number of referrals expected from the juvenile court or probation office
in FY 1998-99: -0-.
4. Number of juveniles committed to the Division of Youth Corrections (DYC) from
the area served during calendar year 1997: 44.
4.a. Total number of referrals anticipated for juvenile diversion services during
FY 1998-99 from DYC: -0-.
5. Number of referrals anticipated from other agencies during FY 1998-99:
Agency: - 0- ; No. Of referrals: -0-
6. Numbers of projected percentages of juvenile population to be served by Juvenile
Diversion Program in FY 1998-99 by ethnicity:
Anglo 55%; Black 1%; Hispanic 41%; Other 3%.
Please note that the Intensive Family Intervention Program is in-part directed toward
Hispanic juvenile offenders and their families.
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7. LETTER FROM REFERRAL AGENCY: Please find included in the Appendix C,
a letter from District Attorney, A. M. Dominguez, Jr. and William Starks, Chief
Deputy District Attorney (for juvenile division), verifying the projected number of
diversion referrals for FY 1998-99.
8. SYSTEM COLLABORATION
Upon participating in the Juvenile Diversion Program,the counselor is continually assessing
the variety of needs of the juvenile and his/her family. Staff attend and participate in monthly
meetings of Youth Net, a City of Greeley networking organization which is open to all agencies
offering services to youth in Weld County. Youth Net offers programs, agency presentations, a
variety of announcements including upcoming programs/activities and job vacancies. The
networking is a valuable component to ensure that all agency staff have an opportunity to meet with
each other and to be knowledgeable on the appropriate manner of referrals to the agencies.
The Diversion Program makes referrals to the Partners,Inc. agency for a variety of services:
mentoring with Senior Partner,victim-offender mediation program,and the restitution program. The
Diversion counselor will request the Partners staff to consider a juvenile for the Partners Plus
Program(S.B. 94) if need warrants. For juveniles with more intense needs,the Diversion counselor
will contact the Weld County Department of Social Services to request S.B. 94 or PAC (Placement
Alternative Commission) and the juvenile to be considered for these programs. PAC monies can
include testing on the juvenile as well as for placement costs.
The Diversion Program also has diverse number of businesses within the county who provide
community service worksites for juveniles. The juvenile pays a$5.00 medical liability fee through
our office, and thus, the businesses are willing to provide a working/learning environment for the
juvenile to perform community service work as part of their Diversion contract.
9. PROGRAM EVALUATION FOR FY 1997-98:
The objectives outlined in the 19th Judicial District Attorney's Office: Juvenile Diversion
Program proposal for FY 1997-98 are listed below,with a ten month report(July 1, 1997 -April 28,
1998).
1. TO PROVIDE STATE CRITERIA JUVENILES WITH A COMMUNITY BASED
ALTERNATIVE TO THE FORMAL COURT SYSTEM FOR AN ANTICIPATED
ACCEPTANCE RATE OF 70%AND AN ANTICIPATED REJECTION RATE OF
30%.
EVALUATION
Contracted Achieved as of 4-28-98
70%acceptance State: 132 cases accepted of 140 = 95%
Other: 89 cases accepted of 90 = 99%
30%rejection State cases rejected: 8 of 140 = 6% rejected
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2. PROJECTED RECIDIVISM RATES FOR PROGRAM PARTICIPANTS WILL
BE 15% FOR SHORT-TERM RECIDIVISM AND 35% FOR LONG-TERM
RECIDIVISM.
EVALUATION
SHORT-TERM RECIDIVISM
Contracted Achieved as of 4-28-98
15% 12%
LONG-TERM RECIDIVISM
Contracted Achieved as of 4-28-98
35% 30%
3. PROJECTED AMOUNT OF RESTITUTION TO BE$5,000 TO BE DISBURSED
TO THE VICTIMS OF THEIR CRIMES.
EVALUATION
Contracted Achieved as of 4-28-98
$5,000 $5,777.98
PROJECTED NUMBER OF SUPERVISED ASSIGNED COMMUNITY SERVICE
WORK HOURS TO BE COMPLETED WILL BE 1,000 HOURS.
EVALUATION
Contracted Achieved as of 4-28-98
1,000 State: 1,044 hours
Other: 466 hours
Our Diversion Program measures success by evaluating completion of contract requirements
as well as successful achievement of our projected program objectives for each year.
D. APPROPRIATENESS OF SERVICES
1. OVERVIEW OF SERVICES PROVIDED
Group Education Offered: A variety of group services are provided by the Diversion
Program staff. These groups aim to improve skill deficiencies, reinforce appropriate, productive
behaviors,and emphasize alternatives that are socially acceptable. The groups are described below.
-5-
A Shoplift Group is provided for those juveniles whose offense includes a shoplifting
(misdemeanor) theft offense. Juveniles are offered a one-time, two-hour group which includes
myths vs. facts re: shoplifting, its impact on merchants,writing of an apology letter to the victim(s),
payment of restitution if applicable, discussion of their involvement in the offense, and an
evaluation. The counselor then meets individually with each participant to review the completed
Family History form and to assess if the juvenile and family are in need of additional services from
our office or community referrals.
A Life Skills Group Series is mandated for all juveniles who are participating in the
Diversion Program. This is a series of five topical groups covering the areas of: introductions of
group members and thinking errors:communication:anger/stress management:diversity:and refusal
skills. These group sessions are scheduled on a consecutive weekly basis or on an every other week
basis. Each group has approximately 7-10 juveniles in each group with the same members
throughout the series. Each group session lasts for 1 '/2 hours after school.
A Female Gender Group was piloted last year for ages 10-17. It has been a
tremendous success. NOTE: female offenders on the Diversion Program attend this group series
rather than the Life Skills Groups. Topics covered in this series include: Growing Up Female/Self-
Esteem: Family and Relationships: Diversity: Teen Pregnancy: and Refusal Skills/Goal Setting.
These groups are co-facilitated with one female Diversion Counselor and a female staff member
from Girl Scouts - Mountain Prairie Council, Amy Johnson. Amy approached our office with a
diverse set of curriculum topics and her interest in working with at-risk female offenders. This has
been a very successful venture. The curriculum is very age appropriate and yet flexible to meet the
needs of the females who participate. The feedback from the young women has been very positive.
2. SEOUENCE OF ACTIVITIES
Referral Process: Juvenile offense reports are received daily by the District Attorney's
Office: Juvenile Diversion Program. A"Names Inquiry" is conducted on each juvenile to check for
local prior offenses. File folders are then made for each offender and a case number is assigned. A
repeat offender's diversion file is located in the computer system and a notation is made of the new
offense. Information regarding the new offense is recorded in the Computer System(limited access).
Restitution forms are sent to all victims listed in the offense report.
The new juvenile file is then sent to the Chief Deputy DA for review. He will determine if
the case will be filed in court or referred to the Diversion Program. If referred to the Diversion
Program, the case files are sent to the Community Programs Administrator for review. She reads
each case file and either accepts or rejects the case. If rejected,the case file is returned to the Chief
Deputy DA for filing. If accepted into the Diversion Program, she assigns a funding source (state
or other) and assigns to a specific Diversion counselor.
The Diversion secretary then enters the new case information onto the Tiburon computer
system and the program statistical information onto the LOTUS system. Letters are sent to parents
listed in the case file to inform them that they are requested to call our office to schedule an
appointment with the assigned Diversion counselor for an Intake appointment.
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If parents do not call for an appointment with ten days of the date on the letter,the Diversion
counselor will make attempts to double-check that we sent the letter to the correct address and send
the letter once more. If there is still no response within ten days, the case is staffed with the
Community Programs Administrator. If all attempts have been considered to reach the family, but
to no avail, the case is referred back to the Chief Deputy DA for court filing.
Intake Assessment:At this time,the counselor meets with the juvenile and at lease one parent
or legal guardian. The police report is reviewed, an advisement of rights is given, and information
about the juvenile records is explained. If the juvenile accepts responsibility for this offense, the
Diversion Program is explained and offered to the family as an option to court. If the family chooses
Diversion over going to court, the requirements of participation are explained. The juvenile and
parent/legal guardian sign the required Release Form in order that important information may be
shared with school or other appropriate agencies. A complete Family History is then taken and
discussion surrounding specific problems may ensue. After the counselor has gained insight into
individual problems,an individual case contract plan(requirements) is developed and signed by the
following: the juvenile, the parent or legal guardian, and the Diversion counselor.
The counselor then completes a risk assessment and prepares individualized treatment goals
and a related case plan, including the frequency of appointments and the variety and duration of
services to be provided. Schools, caseworkers, therapists, and other appropriate agencies are
contacted for further information. Contract specifications always include regular school attendance
or employment, an apology letter to the victim(s),payment of restitution,community service hours,
and counseling or referrals, as needed. Data base information is entered into the computer.
CYO-LSI Juvenile Risk Assessment Instrument: During October, 1997, the Diversion
counselors completed training in the use of the CYO-LSI juvenile risk assessment instrument. We
tried various ways of completing the instrument during the intake process before we found the best
"fit" with the other information that we need to gather during this time. The instrument formally
became a part of the Intake Process during March, 1998. NOTE: We are not required at this time
by DCJ to utilize this instrument,but the training was made available to the staff and they were eager
to begin using this tool to further assess the needs of the juvenile and the family.
Counseling and Supervision: For six to nine months, the juvenile (with frequent family
participation)meets with the Diversion counselor for regularly scheduled appointments. These may
be planned weekly for high risk youth,but most commonly are scheduled twice monthly. Meetings
are usually thirty minutes in length. The counselor supervises the completion of the contract
requirments,discusses concerns of the youth as indicated in the needs assessment and plans sessions
to work on the treatment goals related to the illegal and troublesome behaviors.
The Diversion counselors receive montly supervision from Dr. Russ Johnson, M.D. Dr.
Johnson is employed at Pathways in Greeley,CO. Referrals to other agencies are made as necessary.
Case notes are maintained by the counselor in the juvenile's Diversion case file.
Termination: Youth are discharged or terminated either successfully or unsuccessfully.
Successful termination indicates that all terms of the contract agreement were satisfactorily
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completed. The Termination Summary and DCJ form are completed by the Diversion counselor,
placed in the case file and given to the Community Programs Administrator for review.
Unsuccessful terminations also have a Termination Summary and DCJ form completed and the case
file is given to the Administrator for review. These files are then given to the Chief Deputy DA for
review for court filing. An unsuccessful closing would eliminate a juvenile from future
consideration for the Diversion Program should he/she be detained on another charge.
Staff/Case Supervision:The Community Programs Administrator reviews all cases at referral
and at termination. In addition,the Administrator reviews individual cases on a regular basis and
provides comments to the counselor related to content and direction. Counselors inform the
Administrator of any incidents,crises or high risk situations. Bi-weekly staff meetings are held with
a planned agenda which includes case staffings, paperwork updates and changes, and in-service
training. Each counselor meets with the Administrator on a regular basis for any programmatic
concerns. An evaluation of the counselor's performance is completed, based upon the format
developed by the District Attorney's Office, on an annual basis. The Administrator schedules an
individual appointment with the staff member to review the evaluation. Positive and open
communication is a primary concern in this program to ensure high moral and productivity.
3. ACCEPTANCE CRITERIA:
A. Commission of an illegal offense while between the ages of ten and eighteen.
B. Taken into custody at least once or twice for a misdemeanor or once for a felony.
C. Offense report sent to District Attorney's Office for review.
D. Review by Juvenile Deputy DA to indicate: sufficiency of evidence; offense is
non-violent; history of juvenile and circumstances of crime do not require a court
filing.
E. The juvenile and parent/legal guardian must choose to participate in the Diversion
Program instead of court and must agree to the terms in the contract agreement.
F. The juvenile must accept responsibility for participation in the criminal activity
and agree to the terms of the contract agreement.
G. At intake, Diversion counselor deems juvenile appropriate for Diversion Program.
Very few juveniles would be found inappropriate at this point. One factor which
might precipitate rejection at this point would be the discovery of information
regarding the juvenile's history that was not available prior to offering the Diversion
Program.
4. FEES ASSESSED:
A. Diversion and Intake/Warning Programs $50.00
B. Community Service Liabili y Fee: $ 5.00
Fees will be collected by the Diversion counselor during the first 30 days that the
juvenile chooses to participate in the Diversion Program or the Intake/Warning
Program. Upon payment of fees, the counselor will write a receipt to the juvenile.
The fee must be paid in the form of cash or money order made payable to the District
-8-
Attorney's Office. The fee is then given to the Diversion secretary who will put the
monies in a locked safe until the Administrator prepares a deposit.
C. Shoplift Group Fee: $20. 00
Fee will be collected by the Diversion counselor prior to allowing the juvenile to
participate in the Shoplift Group. All fees paid must be in the form of cash. A receipt
is written and given to the juvenile. The Diversion counselor will have the Diversion
secretary lock the monies in a secured area until the Administrator makes a deposit.
5. PROGRAM PHILOSOPHY : It is the goal of the 19th Judicial District Attorney's Office:
Juvenile Diversion program to provide a community based alternative to the formal court
system for juvenile offenders who meet the criteria for services. The program seeks to
provide"The Balanced Approach"concept which includes:protection to the public,holding
youth accountable and responsible for their behavior, and helping youth to develop the
competencies and skills needed for them to live productively and responsibly in the
community.
Each juvenile has a unique set of circumstances and factors which have contributed
to his/her offense behavior. The response of the Diversion counselor will be to develop an
individualized case treatment plan that is related to an assessment of unique contributing
factors. Justice is best served in this program when the community, the victim(s), and the
juvenile and his/her family receive balanced attention and all gain tangible outcomes from
the interaction with this Diversion Program. It is within this framework that all program
services are delivered.
In accordance with"The Balanced Approach," it is our goal that through community
service, the youth will take responsibility for their crime by returning to the community a
service of measurable value. And, through the restitution program, repay the victim of
damages resulting from their crime. It is our hope that with the community and youth
working together, this experience will help the youth gain meaningful skills and acquire
respect toward self and others; thus, leading to more productive living, a safer community
environment and lower recidivism.
6. CYO-LSI ASSESSMENT INSTRUMENT:During October, 1997,the Diversion counselors
participated in a training provided by the State Judicial Program to learn how to use the
CYO-LSI Risk Assessment Instrument (Colorado Youth Offender Level of Service
Inventory). As noted earlier in this Exhibit, our program worked with the instrument a few
months to determine where the best"fit"of completion of this instrument during our Intake
appointment might be. We now complete the instrument in a timely manner once the
juvenile and family have chosen to participate in the Diversion Program.
7. ASSESSMENTS: The Diversion Program utilizes a variety of assessment instruments.
The needs assessment has been written to accommodate two age levels:a)ages 10-13;
b) ages 14-17. This form is given to the juvenile to complete and is then discussed with the
Diversion counselor. This form gives a great deal of insight into numerous areas that may
not otherwise surface during Diversion.
-9-
Two Diversion counselors have completed training for the Juvenile Firesetter
Evaluation. The Diversion counselor will complete an initial assessment and most likely
make a referral of the juvenile and their parent/legal guardian to meet with Mark McKinley
of the Greeley Fire Department who will complete an in-depth interview and then send a
letter with the evaluation results and recommendations to our office. This letter is then
reviewed with the juvenile and parent/legal guardian. Follow-up recommendations are made
accordingly.
Juveniles needing a drug and alcohol evaluation are referred to either of the
following: a)Island Grove Regional Treatment Center or b) Family Recovery Center. The
evaluation fee is paid by the juvenile. Results are then sent to the Diversion counselor who
will review the evaluation with the juvenile and their parent/legal guardian. Follow-up
recommendations are required accordingly.
8. POLICIES AND PROCEDURES for every phase of the Diversion Program are provided in
a training manual. It is updated throughout the year as changes are made. Each new staff
member is required to review the manual prior to beginning work with their assigned
caseload.
9. PROGRAM ASPECTS ON CULTURALLY APPROPRIATE AND GENDER-SPECIFIC
SERVICES.
The Diversion staff attend in-service workshops and related conferences that offer
culturally appropriate information that can be utilized by our program. We understand the
needs of speaking and/or understanding the Spanish language. Therefore, staff members
enroll in various levels of Spanish classes offered by the Weld County Personnel Office
throughout the fall and winter months. Several of the Diversion staff have participated in
these classes. Two staff members are in the advanced classes and two are in the introductory
classes.
All intake packet forms have been translated into the Spanish language. We
encourage family members to bring an adult family member with them if there is a need for
an interpreter. We also, currently, have one Diversion counselor who is both bilingual and
bicultural. This is of benefit to both our program and to the juveniles and their families. In
the event that we did not have a Spanish speaking staff member, our office would provide
for and make arrangements to have a Spanish interpreter for the family. This services is
provided at no cost to the family.
10. PROGRAM OBJECTIVES FOR FY 1998-99:
1. To provide state criteria juveniles with a community based alternative to the
formal court system for an anticipated acceptance rate of 70%and an anticipated
rejection rate of 30%.
a. State criteria juveniles are those who have been taken into custody for one
or more misdemeanor offense or one felony,and therefore would likely result
-10-
in a juvenile filing. Juveniles are referred for Diversion by the Chief Deputy
DA who reviews all offense reports. The Community Programs Administrator
then assesses those referrals to determine the appropriateness of each referral
programmatically and assigns cases to a Diversion counselor.
b. Diversion services will include: screening, intake and assessment, individual
and family counseling,educational and counseling groups such as redirecting
anger, life skills, female gender groups, shoplift groups, referrals to
drug/alcohol evaluations and treatment programs, psychological testing and
treatment, referrals to Partners, Inc., supervision and case management,
restitution collection, and community service hours.
c. Diversion services will thereby reduce the number of cases filed by the Chief
Deputy DA, reduce the number of cases referred to Probation and reduce
expensive processing through state courts. The following costs were received
during August, 1996 from the following sources: Vern Fogg of the Colorado
State Court Administrator's Office; Kathleen Rogers of the Governor's
Budget Office in Denver;and Larry Linke of the Division of Criminal Justice.
The information listed below indicates the cost per youth for Diversion,
Probation (medium risk) and DYC placement(for one year):
Diversion Program $250
Probation(medium risk) $704
DYC (one youth/year) $50,000
As you can see, the Diversion Program is a significant cost savings to the
Colorado tax payer. Our Diversion Program also has a high success rate of
juveniles completing the program successfully without reoffending while on
the program.
2. PROJECTED RECIDIVISM RATES FOR PROGRAM PARTICIPANTS WILL BE
15% FOR SHORT-TERM RECIDIVISM AND 35% FOR LONG-TERM
RECIDIVISM.
a. Short-term recidivism is defined as a re-arrest while on the Diversion
Program, resulting in a case filing. The Chief Deputy DA,the Community
Programs Administrator, and the Diversion counselor consult regarding
further action. If the offense is minor and the counselor is willing to continue
working with the juvenile, the juvenile is given additional consequences for
the additional offense and continues on the Diversion Program. Consequences
might include: additional community service hours, additional restitution to
pay and/or added contractual time, etc.
Short-term recidivism will be measured by any re-offense while in the
Diversion Program recorded in the closing log.
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b. Long-term recidivism is defined as a re-offense within five years after a
juvenile's case has been closed from the Diversion Program. The Chief
Deputy DA and the Community Programs Administrator will jointly
determine whether to file the case or to offer another opportunity to the
juvenile to participate in the Diversion Program once again.
Long-term recidivism will be measured by tracking all new police reports to
determine if the juvenile has had any prior involvement with the Diversion
Program over the past five years. If tracking records show previous Diversion
involvement, a notation will be made in the new case log, along with a
notation of whether the case was closed as"successful" or "unsuccessful."
The number of juveniles involved with the Diversion Program who have re-
offended after his/her case had been closed, will be tracked and counted.
3. PROJECTED AMOUNT OF RESTITUTION TO BE DISBURSED TO THE
VICTIMS OF THEIR CRIMES WILL BE $5,000.
PROJECTED NUMBER OF SUPERVISED ASSIGNED COMMUNITY
SERVICE WORK HOURS TO BE COMPLETED WILL BE 1,000.
a. Victims of juvenile crimes will be contacted to complete and return restitution
forms.
b. Each juvenile's Diversion contract will include payment of any restitution
owed to victim(s).
c. A consistent procedures is in place for assigning community service hours
(sixteen hours for each offense). In the case of a juvenile who is already
employed or is responsible for family caretaking,the number of hours may
be altered. This provides a consistent and reliable method of assignment.
Because of on-going recruitment of worksites, the counselors have more
comprehensive and diverse choices related to assigning community service
hours. This can result in more successful completion of assigned work hours
and program success in general.
E. ACCOUNTABILITY OF YOUTH
RESTITUTION: Restitution claim forms are sent to victims immediately after the offense
report is received. The victim has twenty days to complete the form and to document all requests
with estimates or receipts regarding repair or loss. The amount of loss for each victim is divided
among codefendants and each youth is held responsible for paying 100% of his/her share of
restitution. A payment schedule is developed by the Diversion counselor who may also advise ways
of earning monies. The juvenile must purchase a money order, made payable to the victim, which
the program sends to the victim. The restitution component of the program is designed to be a
learning experience for the youth as well as a reimbursement system for the victim.
-12-
NOTE: It is difficult to project a number of victims to receive restitution. Restitution
amounts can vary from a few dollars up to $2,000.
COMMUNITY SERVICE HOURS: Community service hours are consistent with each
juvenile participating in the Diversion Program. For ages 10-13: 10 hours are assigned for the first
offense; in the event they are on the Diversion Program with two offenses, they are assigned 15
hours. For ages 14-17: 16 hours are assigned for the first offense; in the event they are on the
Diversion Program with two offenses, they are assigned 24 hours. They are given a period of six
weeks to complete their community service hours at a worksite assigned by their counselor. Each
juvenile is required to pay a one-time$5.00 medical liability fee to this office prior to beginning their
hours. Our liability policy is through Hartford Acct. And Life Insurance, Denver, CO. The work
hours may be altered only in a situation where the juvenile is the caretaker of a family member or
where employment and school may present a problem for the juvenile's economic and/or academic
survival.
VICTIM OFFENDER MEDIATION: Our Diversion Program serves as a referral agency to
Partners, Inc. for victim offender mediation. The Diversion counselor explains the process involved
to the juvenile and their parent/legal guardian. There is a $35.00 fee to be paid by the juvenile in
order to participate in the process.
REFERRALS TO OTHER AGENCIES: Counselors not only refer juveniles to other
agencies outside the program, they also maintain resources including a variety of Weld County
service providers as contacts for youth with special needs. Those agencies utilized most frequently
include: Partners,Department of Social Services,alternative schools,GED programs,Boys and Girls
Club,Rodarte Center, Youth Passages (North Colorado Psychcare Youth Treatment Program), and
Island Grove Regional Treatment Center(for substance abuse evaluation and treatment).
SUPPORTIVE EDUCATION SERVICES: During the intake process, the counselor
identifies and addresses academic, behavioral, and attitudinal problem areas in the juvenile's
educational setting. The program's goal is to maintain students in their present educational setting
or to prepare them for reintegration into a public school setting, a vocational program such as Job
Corps or into a GED program.
To assist the juvenile in attaining these goals, the counselor may obtain overall progress
reports, achievement scores and ability scores from the schools. The counselor may request input
in special educational staffings and will also monitor attendance and act as an overall liaison
between the youth and his/her school.
COUNSELING: All counselors are required to have masters degrees in the counseling field
and at least one year experience. The counseling staff is well-equipped to provide short-term
guidance and counseling to troubled youth and their families. As indicated above, the program
provides individual,group and family involvement,and counselors are supervised according to state
law by a qualified expert. In addition,a number of juveniles and their families are referred outside
the program for therapy when it is assessed as necessary.
-13-
PROJECTED RECIDIVISM RATES:
Short-Term Recidivism is defined as a re-arrest while on the Diversion Program resulting
in a case filing. The Chief Deputy DA,the Community Programs Administrator and the counselor
consult regarding further action. If the offense is minor and the counselor feels commitment from
the juvenile towards the program,the juvenile is given additional consequences for the new offense
and is allowed to remain on the program. Consequences may include: additional community service
hours, additional restitution to pay and/or added contractual time. Short-term recidivism will be
measured by any re-offense while on the program and is reported in the closing log.
Long-Term Recidivism is defined as a re-offense within five years after the juvenile's case
has been closed. The Chief Deputy DA will determine, at the time of the new offense, whether to
file the case or to have the Community Programs Administrator consider the juvenile for the
Diversion Program again. Long term recidivism will be measured by tracking all new police reports
to determine if the juvenile has had any prior involvement with the program over the past five years.
If tracking records indicate previous Diversion involvement, a notation will be made in the new case
log, along with a notation of whether the case was closed as successful or unsuccessful.
F. COST EFFECTIVENESS OF PLACEMENT
1. ANNUAL BUDGET
Refer to Attachments B and C for more detailed budget information as requested.
2. BUDGET NARRATIVE -- DIVERSION PROGRAM
STATE DOLLARS REQUESTED: The 19th Judicial District Attorney's Office:
Juvenile Diversion Program is requesting $26,678 in state funds to support
one Community Counselor III position which is critical to the operation of the
program. This amount is 75%of the total project cost. The 25%local match amount
of$8,892 will be provided by Weld County General Funds in the form of
cash/in-kind operating costs of the benefit package.
As indicated in the proposal, a masters degree and one year experience is required for
the Counselor III position. All project staff meet this requirement and it is necessary
to have these qualifications in order to provide quality services to such a difficult
population and to make assessments for more serious family and individual needs.
The District Attorney's Office is subject to positions and salary levels which are
determined by the Weld County Personnel Office.
LOCAL MATCH: The Weld County General Funds will contribute 25% of the
salary cost of this position for FY 1998-99. The amount of$8,892 is designated
as the local match for the benefit package for reporting purposes. Weld County
General Funds absorb the annual cost of living raise as well as any step increases in
salary for each counselor position. This match also includes in-kind operating
expenses.
-14-
3. BUDGET OPTIONS
The Diversion Program is requesting funding for one full-time counselor. It would
be extremely difficult to provide a quality service for the number of juveniles in this
program with less than the requested amount.
It should be noted that, in the following pages, the Intensive Family Intervention
Program will request funding for one full-time Community Counselor III position for
juveniles who may not require court intervention but rather intensive family services.
-15-
RFP #BF-01897 PROPOSAL ADDENDUM
INTENSIVE FAMILY INTERVENTION PROGRAM FOR 1998-99
NOTE: FOR THE PURPOSE OF NOT REPEATING INFORMATION THAT IS
PROVIDED IN THE PREVIOUS PAGES RE: THE DIVERSION PROGRAM THAT IS THE
SAME FOR THE INTENSIVE FAMILY INTERVENTION PROGRAM, IT SHOULD BE
NOTED THAT THE FOLLOWING AREAS ARE THE SAME: A, B,C 1-8,D2-9 and some
of E. THEREFORE,THEY ARE NOT REPEATED BELOW.
C. 9. PROGRAM EVALUATION FOR FY 1997-98:
The objectives outlined in the 19th Judicial District Attorney's Intensive Family
Intervention Program for 1997-98 are listed below with a ten-month report (July 1, 1997 - April 28,
1998).
1. TO PROVIDE 30 STATE CRITERIA JUVENILES WITH INTENSIVE FAMILY
INTERVENTION TO PREVENT THAT.JUVENILE WITH SEVERE FAMILY PROBLEMS
FROM ENTERING THE COURT SYSTEM (WITH SPECIAL ATTENTION GIVEN TO
MINORITY AND MONOLINGUAL (SPANISH SPEAKING) FAMILIES.
EVALUATION
Contracted: Achieved as of 4-28-98:
30 state State: 23 cases referred
Other: 18 cases referred
2. PROJECTED SHORT TERM RECIDIVISM RATE FOR THE JUVENILES
INVOLVED IN THE IFI PROGRAM WILL BE 15% AND LONG TERM RECIDIVISM RATE
WILL BE 30%.
EVALUATION
SHORT TERM RECIDIVISM
Contracted Achieved as of 4-28-98:
15% 18%
LONG TERM RECIDIVISM
Contracted Achieved as of 4-28-98:
30% 14%
-16-
NOTE: Additional Evaluations for IFI:
AMOUNT OF RESTITUTION COLLECTED AS OF 4-28-98: $1,074.00
NUMBER OF COMMUNITY SERVICE HOURS COMPLETED
AS OF 4-28-98: State: 228
Other: 56
D. APPROPRIATENESS OF SERVICES
1. OVERVIEW OF SERVICES PROVIDED
Group Education Offered: A variety of group services are provided by the Diversion
Program staff. These groups aim to improve skill deficiencies, reinforce appropriate, productive
behaviors, and emphasize alternatives that are socially acceptable. The groups are described below.
A Shoplift Group is provided for those juveniles whose offense includes a shoplifting
(misdemeanor) theft offense. Juveniles are offered a one-time, two-hour group which includes
myths vs. facts re: shoplifting, its impact on merchants,writing of an apology letter to the victim(s),
payment of restitution if applicable, discussion of their involvement in the offense, and an
evaluation. The counselor then meets individually with each participant to review the completed
Family History form and to assess if the juvenile and family are in need of additional services from
our office or community referrals.
A Life Skills Group Series is mandated for all juveniles who are participating in the
Diversion Program. This is a series of five topical groups covering the areas of: introductions of
group members and thinking errors:communication:anger/stress management:diversity:and refusal
skills. These group sessions are scheduled on a consecutive weekly basis or on an every other week
basis. Each group has approximately 7-10 juveniles in each group with the same members
throughout the series. Each group session lasts for 1 ''A hours after school.
A Female Gender Group was piloted last year for ages 10-17. It has been a
tremendous success. NOTE: female offenders on the Diversion Program attend this group series
rather than the Life Skills Groups. Topics covered in this series include: Growing Up Female/Self-
Esteem: Family and Relationships: Diversity: Teen Pregnancy: and Refusal Skills/Goal Setting.
These groups are co-facilitated with one female Diversion Counselor and a female staff member
from Girl Scouts - Mountain Prairie Council, Amy Johnson. Amy approached our office with a
diverse set of curriculum topics and her interest in working with at-risk female offenders. This has
been a very successful venture. The curriculum is very age appropriate and yet flexible to meet the
needs of the females who participate. The feedback from the young women has been very positive.
-17-
A Family Group Series is provided for the juvenile and their parent/legal guardian
approximately mid-way through the program. All family members are invited to participate.
Topical groups have been developed which include: Conflict Resolution, Parenting Styles,
Communication/Negotiation,Children,Responsibility and Discipline,Change and Problem-Solving.
The groups run 1 '/2 hours in length and group interaction is encouraged. Each group provides for
group discussion, exchange of ideas, teen and adult input, and scenarios to respond to. The groups
have been well attended.
D. 2-9 are the same as information provided in the previous Diversion section.
D. 10. PROGRAM OBJECTIVES FOR 1998-99:
1. TO PROVIDE 30 STATE CRITERIA JUVENILES WITH INTENSIVE FAMILY
INTERVENTION TO PREVENT THAT JUVENILE WITH SEVERE FAMILY
PROBLEMS FROM ENTERING THE COURT SYSTEM (WITH SPECIAL
ATTENTION GIVEN TO MINORITY AND MONOLINGUAL (SPANISH
SPEAKING) FAMILIES.
1 a. State-criteria juveniles who are already participating in the Diversion Program
in addition to newly accepted cases identified as IFI cases identified as having
difficulties in meeting the requirements of the Diversion Program contract
related to community service, restitution keeping anointments, and family
involvement will be assessed for the"Intensive Family Intervention Program"
(IFI). These juveniles very often end up in the court system due to criminal
behavior and family dysfunction.
lb. When a juvenile and family has demonstrated a lack of participation in the
Diversion Program due to situations not involving violent behavior such as:
language barriers (monolingual Spanish-speaking families), emotional
problems with juvenile and/or parents/guardians,inability to comprehend the
system and/or expectations of the Diversion Program, this family will be
referred to the IFI program. If the language barrier involves a language other
than Spanish, efforts will be made to provide for language interpretation.
lc. The IFI program counselor will assess the family for intensive services to
include: school visits/staffings and coordination with school counselors and
teachers, assisting the family with language interpretation, health needs, m
ental health needs, and other referrals needed by that family to continue to
divert that juvenile from the court system.
1d. At the cost of approximately $250 per juvenile in the IFI program, the
savings over the costly involvement of the already over-crowded court
system and/or Department of Youth Corrections, it is certainly a more
-18-
economical way to address juveniles and families who are disadvantaged by
language and/or emotional problems in the family.
2. PROJECTED SHORT-TERM RECIDIVISM RATE FOR THE JUVENILES
INVOLVED IN THE IFI PROGRAM WILL BE 15% AND THE LONG-TERM
RECIDIVISM RATE WILL BE 30%.
2a. Short-term recidivism is defined as a re-arrest while on the Diversion Program
which may result in a case filing. The Chief Deputy DA, the Community
Programs Administrator and the Diversion counselor consult regarding further
action. If the offense is minor and the counselor is willing to continue
working with the juvenile, the juvenile is given consequences for the new
offense. Consequences may include: additional community service hours,
additional restitution to pay, and additional time spent on the IFI Program.
Short-term recidivism will be measured by any re-offense while on the
Diversion Program recorded in the closing log.
2b. Long-term recidivism is defined as a re-offense within five years after a
juvenile's case has been closed in the Diversion Program. The Chief Deputy
DA will determine whether to file the case or to refer the case to the Diversion
Program for another opportunity.
Long-term recidivism will be measured by tracking all new police reports to
determine if the juvenile has had any prior involvement with the Diversion
Program over the past five years. If tracking records show previous Diversion
involvement, a notation will be made in the "new case log" along with a
notation of whether the case was closed as"successful" or"unsuccessful."
The number of juveniles who have reoffended after his/her case has been
closed will be tracked and counted as this program's long-term recidivism
rate.
NOTE: The majority of Section E is the same as stated previously in the Diversion Program
section. However, additional information pertaining to the IFI Program is listed below.
E. With the "Intensive Family Intervention Program," juveniles and families who would
otherwise have been placed in the court system because of underlying family problems can
be given more intense,culture-sensitive interventions. The over-representation of minorities
in the Diversion Program is of serious concern to this judicial district and it is hoped that the
minority juveniles and families can be helped in a specifically designed program for these
needs.
-19-
If there is a case of non-compliance with a juvenile and family and it is resulting from a
language barrier, severe family dysfunction, or a problem with comprehending the contract
agreement,they are referred to the IFI program. Juvenile appointments on the IFI program
are usually 60 minutes in length. This allows the counselor to meet more in-depth with the
juvenile and family members.
This assistance can involve assessing for mental health needs, health problems, language
needs, etc. The case will be staffed with the Community Programs Administrator,who if the
case is deemed appropriate, will then assign that case to the IFI Program.
The IFI counselor will then begin the intensive family interventions in an attempt to provide
services appropriate for this family and thereby, continuing to divert the juvenile from the
court system.
F. COST EFFECTIVENESS OF PLACEMENT
1. ANNUAL BUDGET
Refer to Attachments B and C for more detailed budget information as requested.
2. BUDGET NARRATIVE--INTENSIVE FAMILY INTERVENTION PROGRAM:
STATE DOLLARS REQUESTED: The 19th Judicial District Attorney's Office:
Juvenile Diversion program is requesting $23,151 in state funds to support one
Community Counselor III position which is needed to provide staff for the IFI
Program. This amount is 75% for the total project cost. The required 25%cash and
in-kind match of $7,718 ($6,250 will be generated by payment of program fees
charged to the juveniles participating in both the Diversion and the IFI Program and
$1,468 will be paid from the Weld County General Funds. Weld County General
Funds will provide for the annual cost of living increase as well as step increases
which occur during the year for each counselor position. These monies are explained
in detail below.
As indicated in the proposal, a master's degree and one year experience are required
for the Counselor III position.
MATCHING FUNDS: The IFI Program began charging for services effective March
1, 1994. Fees were increased effective January 1, 1996 in order to attempt to meet
the required 25%program fee match. Fees for the Intake/Warning component were
raised again effective 2-1-98 to reflect the amount of services involved with the case.
Weld County General Funds absorb the annual cost of living raise as well as any step
increases in salary for each Counselor position. Weld County General Funds also
provide in-kind operating expenses for this program.
-20-
Program fees to be generated for match dollars for 1998-99 are listed below:
Diversion Program Fee: $5,450
($50 x 109 cases per year)
Shoplift Group Fee: $ 800
($20 x 40 cases per year)
Weld County General Funds $1,468
(Cash and in-kind operating funds)
TOTAL AMOUNT FOR MATCH: $7,718
These monies will be collected and deposited in an account with Weld County for
the purpose of the required match for this position only.
3. BUDGET OPTIONS:
The IFI Program is requesting funding for one full-time Community Counselor III
position. It would be extremely difficult to provide a quality service for the number
of high risk juveniles in this program with less than this amount. It is a quality
program that can provide much needed intense services to juveniles and their families
that are impacted by severe dysfunction. The services provided by this program
attempt to divert the juvenile from being further involved in the court/criminal justice
system. Thus, we are saving taxpayer dollars in a much needed manner.
COMBINED BUDGET FOR DIVERSION PROGRAM AND
INTENSIVE FAMILY INTERVENTION PROGRAM
A. BUDGET NARRATIVE:
1. STATE DOLLARS REQUESTED: The 19th Judicial District Attorney's Office:
Juvenile Diversion Program and the Intensive Family Intervention Program is
requesting $49,829 in state funds to support two Community Counselor III
positions which are critical to the operation of the program.
The Diversion Program match will be provided by Weld County General Funds to
cover the benefit package of one counselor position. The IFI match dollars will be
generated by program fees paid by juveniles participating in both the Diversion
Program and the IFI Program.
-21-
As indicated in the proposal,a master's degree and one year experience are required
for all Counselor III positions. All staff meet this requirement and it is necessary to
have these qualifications in order to provide quality services to such a difficult
population and to make assessments for more serious family and individual needs.
The District Attorney's Office is subject to positions and salary levels which are
determined by the Weld County Personnel Office.
2. LOCAL MATCH: The Weld County General Funds contribute $8,892 in matching
funds for the Diversion Program counselor position. Matching fund dollars for the
IFI counselor position is $7,718 ($6,250 will be generated by program fees charged
to the juvenile participating both the Diversion and IFI programs and $1,468 from
Weld County General Funds in cash and in-kind operating funds. Weld County
General Funds will provide for the annual cost of living increase as well as step
increases which occur during the year for each counselor position.
The program fee schedule is listed below:
Diversion Program Fee: $5,450
($50 x 109 cases per year)
Shoplift Group Fee: $ 800
($20 x 40 cases per year)
Weld County General Funds $1,468
(Cash and in-kind operating funds)
TOTAL MATCH FUNDS: $7,718
These monies will be collected and deposited into an account with Weld County to
be used toward the funding for the IFI Program match fund.
ATTACHMENTS
B. Budget Outline - FISCAL YEAR 1998-99: BUDGET SUMMARY
C. Budget Outline - FISCAL YEAR L998-99: DETAILED PROGRAM BUDGET
D. Map of Judicial Districts in Colorado
Attachment B
Budget Outline - FISCAL YEAR 1998-99
A. BUDGET SUMMARY
Program/Agency Name 19th Judicial District Attorneys Office: Juvenile Diversion
Other Diversion Local Local
State Cash In-Kind TOTALS
Personnel 49,829 8,892 7,718 66,439
Supplies/Operating
Travel
Equipment
Professional Services
TOTALS 49,829 8.892 7,718 66,439
Restitution Local Local
State Cash In-Kind ! TOTALS
Personnel
Supplies/Operating
Travel
Equipment
Professional Services
TOTALS -0-
Victim Offender Local Local
Mediation State Cash In-Kind TOTALS
Personnel
Supplies/Operating
Travel
Equipment
Professional Services
TOTALS —0—
Attachment C
Budget Outline - FISCAL YEAR 1998-99
DETAILED PROGRAM BUDGET
Program/Agency Title 19th Judicial District Attorney's Office: Juvenile Diversion
Include the estimated cost of all resources needed to provide Juvenile Diversion program services. (Attach additional
pages if necessary.)
Total Category Total
PERSONNEL(Employees)
Salaries (list each position with salary rate and percentage of time devoted).
Community Counselor III /YR 75% 26,678 49,829
Community Counselor III /YR 75% 23,151
,.‘t.)041/4K In-Kind Cash-Gen Funds /YR 8,892 16,610
` Cash: Prog. Fees collected /YR 7,718 1
/YR
Subtotal of Personnel
FICA, Retirement, Fringe Benefits
Total Personnel Costs 66,439
SUPPLIES AND OPERATING EXPENSES(communications, copying, etc.)
Total Supplies&Operating Expenses —0—
TRAVEL (itemize transportation & subsistence)
Total Travel Costs —0—
EQUIPMENT (itemize)
Total Equipment Costs —0—
PROFESSIONAL SERVICES (itemize individuals and organizations)
Total Professional Services —0—
ITOTAL PROJECT COST 66,439
Revised 1/98
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APPENDIX
A. Certificate of Insurance
NOTE: The Weld County Certificate of Insurance expires June 30 of
each year. As soon as the new certificate is available, it will be sent to
DCJ.
B/C. Certificate of Participation: CAPP (Colorado Counties Casualty and
Property Pool): Weld County
NOTE: Articles of Incorporation: Weld County is a county government
incorporated by the State of Colorado in 1865. We are governed by the Board
of County Commissioners. Each January,a new chair of the Board is selected;
they provide the official signature on all contracts.
D. Copy of Contract for Services with Dr. Russ Johnson
E. Endorsement Letter: Donald Warden will send this information to DCJ as soon
as he receives the new information.
F. IRS Tax Exempt Status form: Weld County
G. Organizational Chart: 19th Judicial District Attorney's Office
H. Letter from Referral Agency
Diver\ExhibitA.nih
MARSH& MCLENNAN,INCORPORATED CERTIFICATE OF INSURANCE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS
UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE PCLICY THIS
MARSH&McLENNAN,INCORPORATED CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
1050 SEVENTEENTH STREET,SUITE 900 , LISTED HEREIN.
DENVER,COLORADO 80265 COMPANIES AFFORDING COVERAGE
COMPANY
LETTER A COLORADO COUNTIES CASUALTY&PROPERTY POOL
INSURED COMPANY
LETTER B ST.PAUL FIRE 8 MARINE INSURANCE COMPANY
WELD COUNTY
COLORADO COUNTIES CASUALTY&PROPERTY POOL 1 COMPANY C
1700 BROADWAY,SUITE 1512 LETTER
DENVER,COLORADO 80290 COMPANY
LETTER D
COVERAGES
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES LISTED HEREIN IS SUBJECT TO ALL THE TERMS,CONDITIONS
AND EXCLUSIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO I TYPE OF INSURANCE POLICY NUMBER POUCY EFFECTIVE POUCY EXPIRATION LIMITS
LW DATE(MM/DO/YY) DATE(MM/D0/88)
GENERAL LIABILITY
1 GENERAL AGGREGATE S
#A I X COMMERCIAL GENERAL LIABILITY Per Participation Certificate 07/01/97 07/01/98 PRODUCTS-COMP/OP AGG $ 250,000 '
X I CLAIMS MADE OCCUR PERSONAL&ADV INJURY S 250,000
OWNER'S&CONT PROT —
EACH OCCURRENCE S 250,000
I FIRE DAMAGE(Any One Fire) S
MEDICAL EXPENSE(Any One Person) ,S
AUTOMOBILE LIABILITY COMBINED SINGLE UMfT S 250,000
A IX ANY AUTO Per Participation Certificate 07/01/97 07/01/98
ALL OWNED AUTOS BODILY INJURY(Per Person) 'S
SCHEDULED AUTOS
X HIRED AUTOS
BODILY INJURY(Per Accident) i$
X NON-OWNED AUTOS
X CLAIMS-MADE PROPERTY DAMAGE 15
GARAGE LIABILITY I �—
4v AUTO ONLY-EACH ACCIDENT )8 250,000 I
i f
A. X !ANY AUTO Per Parocipabon Certificate 07/01/97 07/01/98 OTHER THAN AUTO ONLY.
EACH ACC.DENT $
AGGREGATE S
EXCESS LIABILITY EACH OCCURRENCE S 1,750,000
UMBRELLA FORM AGGREGATE S 1,750.000
B X OTHER THAN UMBRELLA FORM 0P091 00207 Claims Made 07/01/97 37/01/98 8
WORKERS'COMPENSATION AND STATUTORY LIMITS
EMPLOYERS'LIABILITY EACH ACCIDENT .5
DISEASE-POL:CY LIMIT $
DISEASE-EACH EMPLOYEE 1$
OTHER
A PROPERTY,MOBILE EQUIPMENT& Per Participation Certificate 07/01/97 07.01/98 $1SZ,000
AUTO PHYSICAL DAMAGE Deductible 5500 All Real&Personal Property
B PROPERTY,MOBILE EQUIPMENT& GP0910C_208 07/01/97 07/01198 550,000,000 X of$150,000
AUTO PHYSICAL DAMAGE !
I
DESCRIPTION OF OPERATIONSILOCATIONSIVEHCILESISPECIAL ITEMS
CERTIFICATE HOLDER CANCELLATION •
SHOULD ANY OF THE POLICIES LISTED HERE:N BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30
DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO
Public Safety/Juvenile Division MAIL SUCH NOTICE SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KING UPON THE
Division of Criminal Justice INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES,OR THE ISSUER OF
700 Kipling,Suite 300 THIS CERTIFICATE.
Denver,Colorado 80215 MARSH&MCLENNAN,IN RPORATED
Attn: Mindy Mildos BY.
VALID AS OF 08/25/97 -
L/ K
•
Certificate of Participation
Colorado Counties Casualty and Property Pool
CAPP
For the Coverage Period July 1, 1997 Through June 30, 1998
ISSUED TO WELD COUNTY
CAPP hereby certifies that Weld County is a participating Member of CAPP for the period beginning July 1, 1997 through June
30, 1998. The coverages, conditions of membership, and other provisions applicable to members of CAPP are as described in
CAPP's Bylaws and IntergovernmentalAgreement and in the applicable excess policies, Policy Statements and endorsements thereto,
copies of which have been or will be provided to Weld County.
The types and monetary limits of the coverages provided to Weld County through membership in CAPP, in consideration of the
payment of its contributions, are limited, as of the date of this certificate, to those which are shown below. The scope, terms,
conditions,and limitations of coverages are governed by the aforementioned agreement and policies.
I. The types of coverages, subject to the limit on CAPP's liability in Section II below, are as follows:
A. Property (including EDP, mobile equipment, and auto physical damage)
B. Liability
1. Bodily Injury, Property Damage (General Liability, Auto Liability)
2. Wrongful Acts committed in the conduct of duties (Public Entity Management Liability)
3. Bodily Injury, Property Damage, Personal Injury (Law Enforcement Liability)
4. Errors or omissions in the administration of an insured's employee benefits (Employee Benefits
Liability).
5. Injury resulting from healthcare professional services rendered by EMTs (Emergency Medical
Professional Liability).
C. Crime
1. Monies and Securities (inside).
2. Monies and Securities (outside).
3. Employee Fidelity.
D. Boiler and Machinery
II. CAPP Retention, Aggregate Limits, and Member Deductibles.
For the coverages described in Section I, CAPP shall be liable only for payment of the self-insured retention and only to a total
annual aggregate amount for members of CAPP as a whole of the amount of the CAPP loss fund for the coverage period. CAPP's
per claim/occurrence retention are limited to the following for the foregoing coverages:
A. $150,000 per claimloccurrence property.
B. $250,000 per claimloccurrence liability (per coverage line).
C. $150,000 per claimloccurrence crime.
D. $ 5,000 per loss boiler and machinery.
In addition,there is a maintenance deductible of $500.00 which applies to each of the County's first party claims/occurrences/losses.
Payment of the deductible reduces the amount otherwise payable under the applicable CAPP retention.
Pertaining to all liability losses, CAPP has purchased an aggregate retention protection of $4 million.
Coverages in excess of the foregoing retention are provided only by the excess insurers in applicable excess policies, and are payable
only by those excess insurers. The limits of coverage provided by the excess insurers are as follows:
A. Liability
From S250,000 per claim/occurrence to S2 million per claim/occurrence except for auto which is non-
aggregated,subject to the following:
All liability coverages are provided on a claims-made coverage form except for automobile liability,which
is on an occurrence form. In no event shall the maximum per claim/occurrence payment exceed the
following for general liability, auto liability, public entity management liability, law enforcement liability,
employee benefits liability or medical professional liability claims subject to the Governmental Immunity
Act: $150,000 per person and $600,000 per occurrence. Additional limits, sublimits and aggregates
apply as provided in the applicable excess policies.
B. Crime
None.
C. Boiler and Machinery
From S5,000 to the cost of repair/replacement for each actual loss sustained.
D. Property
From $150,000 to $50,000,000 each occurrence. "All Risk" basis with sublimits of $1,000,000 newly
acquired property and $5,000,000 new construction each occurrence. $500,000 unscheduled locations.
Newly acquired property must be reported within 60 days.
The excess insurer for the coverage period is:
St. Paul Fire and Marine
Information concerning the CAPP loss fund for the coverage period may be obtained by contacting CAPP through its
Administrator, County Technical Services, Inc. ICTSII.
Colorado Counties Casualty And Property Pool
By:
Allen . ap n, CTSI Executive Director
Date: July 1, 1997
/SATT
47c District Attorney's Office
5m Nineteenth Judicial District
A.M. Dominguez, Jr. - District Attorney
` ' Thomas Quammen - Assistant District Attorney
tiJuD"
June 15, 1998
Division of Criminal Justice
Office of Community Corrections
700 Kipling Avenue, Suite 1000
Denver, CO 80215
Dear Staff:
We are writing to support the RFP Exhibit A concerning the 19th Judicial District Attorney's Office:
Juvenile Diversion Program's renewal application for grant funding. It is our projection that we will
refer a minimum of 250 single/multiple misdemeanant and felony cases to the Juvenile Diversion
Program during FY 1998-99.
The services provided by this program are unique to this judicial district, do not duplicate any other
programs available, and are successful in diverting most of the juvenile participants from further
involvement in the court system.
Sincerely,
A. M. ominguez, Jr.
District Attorney
William Starks
Chief Deputy District Attorney: Juvenile Division
Post Office Box 1167 •915 Tenth Street • Greeley, CO 80632 • (970) 356-4010• FAX (970) 352-8023
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