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Home My WebLink About980999.tiff RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COLORADO WORKS PROGRAM AND COLORADO CHILD CARE ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for the Colorado Works Program and Colorado Child Care Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and the Colorado Department of Human Services, commencing July 1, 1998, and ending December 31, 1998, with further terms and conditions being as stated in said Memorandum of Understanding, and WHEREAS, after review, the Board deems it advisable to approve said Memorandum of Understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for the Colorado Works Program and Colorado Child Care Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and the Colorado Department of Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said Memorandum of Understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of June, A.D., 1998. BOARD OF COUNTY COMMISSIONERS La/ WELD COUNTY, COLORADO ATTEST: /�,� �.,.,�. , Constance L. Harbert, Chair Weld County Clerk th • t�t�' , wr a . 1f ' 7 till a 1 x (w ,1361 � �• W. H ebster, fro-Tem BY: RL �ti1.. :+ .rR .►� Deputy Clerk t�c•ea ft eor e E. Baxter APP AS FORM: Dale K. Ha ounty At rney EXCUSED Barbara J. Kirkmeyer 980999 MEMORANDUM OF UNDERSTANDING The State of Colorado Department of Human Services and The Board of County Commissioners of Wei d County, Colorado This Memorandum of Understanding (or "MOU") made this 1st day of July , 1998, between the State of Colorado Department of Human Services (the "Department") and the Board of County Commissioners of Weld County, Colorado (the "County"). ------- WHEREAS; the-Departmentit'the-'sole Safe agency-having tfie responsibility to administer or supervise the administration of the human services programs set forth in §26-1-201, C.R.S. (1997); and WHEREAS, the Colorado General Assembly enacted Senate Bill 97-120 in response to the passage of the federal "Personal Responsibility and Work Opportunity Reconciliation Act of 1996" and thereby adopted the Colorado Works Program (the "Works Program") and the Colorado Child Care Assistance Program (the "Child Care Program"); and WHEREAS, §26-2-715, C.R.S. (1997), requires the Department and the County to enter into an annual performance contract identifying the County's duties and responsibilities in implementing the Works Program and the Child Care Program; and WHEREAS, nothing in this MOU shall create a legal entitlement in any person to assistance provided pursuant to the Works Program or the child care assistance provided pursuant to the Child Care Program; and WHEREAS, the parties understand and agree that the services and assistance contemplated in this MOU are subject to available appropriations by the General 980999 Assembly and the County, and neither party shall be obligated to provide services or assistance if adequate appropriations have not been made; and WHEREAS, the State Controller has approved execution of this MOU without State Controller examination pursuant to the State fiscal rules. NOW, THEREFORE, it is agreed that: 1. MOU MEETS PERFORMANCE CONTRACT REQUIREMENT. The parties hereto specifically agree that the provisions of this MOU in their entirety constitute compliance with_the provisions of§26-2-715,_CR.S.(1997)._._ 2. TERM. The term of this MOU will be from July 1 , 1998, to and including September 30, 1998, and October 1, 1998, to and including December 31, 1998. This MOU may be extended for an additional term from January 1, 1999, to and including September 30, 1999, by written agreement of the parties. 3. DUTIES OF THE COUNTY. a) The County shall administer and implement the Works Program and the Child Care Program using fair and objective criteria and in compliance with federal law; and b) The County shall not reduce the basic assistance grant administered pursuant to §26-2-709, C.R.S. (1997), except as otherwise provided by law; and c) The County shall not restrict eligibility or the provisions of services, nor shall it impose sanctions, in a manner inconsistent with Part 7 of Article 2 of Title 26, C.R.S. (1997), or the State Plan submitted by the Department to the federal government pursuant to §26-2-712, C.R.S. (1997); and d) The County shall achieve a work participation rate of thirty percent (30%) for all families and a work participation rate of seventy-five percent (75%) for two- parent families for the term of this MOU ending September 30, 1998. For the 2 980999 period October 1, 1998, to December 31, 1998, the County shall achieve a work participation rate of thirty-five percent (35%) for all families and a work participation rate of ninety percent (90%) for two-parent families. For the purpose of meeting the performance goal of this MOU, the work participation rate for both of the above time periods will be adjusted by the "pro rata reduction" as allowed by federal law and regulation. The formula for applying the "pro rata reduction" has not been established yet. If the County is prevented from achieving these rates due to new circumstances beyond its control, at the request of the County, the parties will meet and attempt in good faith to negotiate new work participation rates reflecting the changed circumstances. If the parties are unable to agree on new work participation rates, they may refer the matter to a dispute resolution panel for non-binding mediation as provided in paragraph 9 of this MOU. The County's work participation rate shall be calculated according to federal law and regulation; and e) The parties acknowledge that the work participation rate is, as of the signing of this MOU, the only performance goal identified pursuant to §26-2-712(4), C.R.S. (1997); and 0 The County shall maintain the records, and shall permit the Department, its duly designated agents and/or appropriate representatives of the federal government, to inspect the records and shall make such records available to the Department as specified in §26-2-717, C.R.S. (1997); and g) The County agrees to provide the Department with written information as specified herein. The County may, in its sole discretion, change the way in which it implements the Works and Child Care Programs in any manner consistent with state and federal law. The County agrees to provide the Department with updated written information, when or if changes to these Programs are made. At a minimum, the County agrees to provide information to the Department as requested on Attachments A through S. If the County has developed written policies for implementing the Works and Child Care Programs, it agrees to provide copies of these policies to the Department. The 980999 3 County agrees to provide the information and policies specified in this paragraph (g) to the Department within thirty (30) days of their adoption by the County; and h) The parties expressly agree and understand that information and policies provided by the County to the Department as set forth in paragraph (g) above are for informational purposes and are provided to assist the Department in discharging its responsibilities with respect to these Programs. Nothing in this MOU gives the Department the authority to approve, deny or require any County policies. The County acknowledges the Department's right to review, comment upon or request reasonable additional information or clarification of any such County policies or records. Such requests shall be made in writing and directed to the County department of social services director. The County asserts that it will consider suc h comments in its implementation of these Programs without being obligated to incorporate in its Programs any Department comments or suggestions. 4. DUTIES OF THE DEPARTMENT. a) The Department shall oversee the implementation of the Works Program statewide, and in connection therewith, shall develop, in consultation with the Counties, standardized forms that shall streamline the application process, delivery of services, and tracking of participants; and b) The Department will monitor the County's provision of basic assistance grants, and if necessary, perform those duties set forth in §26-2-712(5)(e), C.R.S. (1997); and c) The Department shall develop and provide training for Works Program staff as required by §26-2-712(7), C.R.S. (1997); and d)(i) Sanctionable actions. Subject to the other limitations set forth herein, the Department may impose sanctions as provided in this MOU if the actions of the County result in the County: (A) Failing to maintain the minimum cash assistance grant to a family in which the single caretaker of a child under six years of age has not complied with work 980999 4 requirements due to an inability to obtain needed child care as determined by the County or in violation of federal law. (B) Misusing federal or state Works Program or Child Care Program funds, including receipts or recoveries that are not reported, where a federal or state law or regulation enacted before the use of the funds requires the funds to be spent in a different way. County Works Program and Child Care Program funds that are misused will not qualify toward meeting the County maintenance of effort or County share.requirements. (C) Failing to satisfy work participation rates as contained in this MOU. (D) In violation of state or federal law, reducing the basic assistance grant, r'esgncting e7gifiilit"y'or the provision of services," or imposing sanctions in a manner inconsistent with state law or a state plan, which is in compliance with federal law. (E) Failing to comply with any other provision of the Colorado Works Program if such failure causes the Department to incur a federal fiscal sanction. (ii) Limitations on Sanctions for Failure to Meet Work Participation Rate. (A) If the Department is sanctioned by the federal government for failing to meet the state work participation rate, the Department may impose a sanction on the County as otherwise provided in this MOU. However, if the federal government does not sanction the Department, then the provisions of (B) of this paragraph (ii) apply. (B) The Department shall not impose a sanction on the County for the County's failure to meet its work participation rate if the Department determines that the County made a reasonable and good faith effort towards meeting its work participation rate. The Department shall investigate and make a determination as to whether the County has made such a reasonable and good faith effort prior to imposing any sanction for this reason. The Department shall not sanction the County for failing to meet its work participation rate unless the Department has found that the County did not 980999 5 make a reasonable and good faith effort towards meeting its work participation rate. (iii) Sanction Procedures when Department has been Sanctioned. In any instance where the Department determines that the County has failed in an obligation specified in paragraph 4(d)(i) of this MOU, causing the Department to incur a fiscal sanction and the Department is considering a fiscal sanction against the County, the Department shall proceed as follows: • The Department shall provide the County thirty (30) days written notice of the proposed sanction before imposing any fiscal sanction. Such written notice shall include: 1) All of the reasons for the imposition of , the.:.s4 ciion;.2) ,Documentation-.specifying how.the _sanction.__was-. - calculated, and documentation supporting the amount of the sanction; 3) A specific indication of what constitutes a remedy or correction that will allow the County to avert the sanction, if any remedy or correction is possible; and 4) An acknowledgement that if the County remedies or corrects the sanctionable action as set forth in the notice, a sanction.will not be imposed by the Department. The corrective action contained in the notice shall be specific to the action giving rise to the sanction, and shall not extend beyond such violation. Upon receiving such notice, the County shall have the opportunity within thirty (30) days to contest, explain, offer evidence of mitigating factors, and/or submit a plan to correct the alleged failure before the Department imposes the sanction. • If the County fails to correct the action, and a sanction is imposed, the Department may impose a sanction for the failure of the County in an amount no greater than the fiscal sanction imposed by the federal government against the Department. Additionally, the amount of said sanction cannot exceed the funds spent by the Department for a sanction incurred because of the County's failure to meet its obligation. If the Department has incurred a sanction due to the failure of more than one County to meet its obligations, the County shall only be sanctioned for its share of the sanction incurred by the Department. 980999 6 • The Department agrees to provide the County with all documents received from the federal government related to any proposed or imposed federal sanction within twenty (20) days of receipt by the Department, together with all Department documents related to the actions giving rise to that federal sanction, or which relate to the sanction process. (iv) Sanction Procedures when Department has not been Sanctioned. In any instance where the Department determines that the County has failed in an obligation specified in paragraph (4)(d)(i) of this MOU, but the Department has not incurred a fiscal sanction, and the Department is considering a fiscal sanction against the County, the Department shall proceed as follows: • The Department shall send the County a written notice of the alleged violation and give the County the opportunity to provide the Department with a corrective action plan. The corrective action plan must be received by the Department within thirty (30) days after the receipt of the violation notice by the County. Any corrective action described in the plan must be completed within ninety (90) days thereafter. The Department may monitor the progress of the corrective action through audit or written inquiry. • If the County fails to finish the corrective action within ninety (90) days, the Department may either: a) Recover those federal and state Works Program or Child Care Program funds which the Department determines were misused by the County; or b) Impose a fiscal sanction in a total amount no greater than one and one-half of one percent (1.5%) of the County's maintenance of effort for failure to meet an obligation specified in paragraph (4)(d)(i) that does not result in a misuse of funds. The one and one-half of one percent(1.5%) figure shall be an aggregate maximum sanction for the term of this MOU. In no event shall the Department both recover funds and impose a fiscal sanction on the County. (v) Disposition of Moneys Obtained Through Sanctions. Any and all sanctions by the Department on the County shall be imposed by a reduction of the County's future County block grant. The amount of the reduction shall 7 980999 be spent from the next year's Department Works Program budget for any of the following purposes: 1) To reimburse the state for any federal sanction against the Department as a result of the County's actions; 2) To correct the County's sanctioned action; or 3) To be allocated to the Works Program of another County or Counties. Under no circumstances shall the moneys revert to the state General Fund. e) The Department (or its duly designated agent) may assume the County's administration and implementation of the Works Program and the Child Care Program if the County deliberately or consistently fails to meet its obligations under this MOU or under federal or state law pertinent to the Works Program or . ,. ,., .the.Chil4.Care_,Prograrn _.<:The.Departmeu.shall.pravitie the County thirty (30) days written notice before assuming these duties. Upon receiving such notice, the County shall have the opportunity to contest, explain, offer evidence of mitigating factors, or to correct the failure before the Department assumes the duties; and f) The Department shall allocate the amount of moneys that are provided to the County as part of the County's block grant for the purpose of its administration and implementation of the Works Program pursuant to the formulas described in §26-2-714, C.R.S. (1997). Payment of all money so allocated shall be made to the County in accordance with §26-1-122(3)(b), C.R.S. (1997); and g) The Department, in consultation and in conjunction with the County, shall develop automated systems to meet the reporting requirements of §26-2-717, C.R.S. (1997). However, if any automated system developed by the Department is incompatible with any existing County system, and a reporting error or discrepancy results, the Department shall not, for that reason, impose sanctions on the County. 5. DISCRETIONARY MATTERS REMAIN THE SAME. The parties agree that all portions of Senate Bill 97-120 that grant discretion to either party regarding the administration of the Works or Child Care Programs in the County shall not be affected by the execution of this MOU. 8 98°999 6. SEVERABILITY. To the extent that this MOU may be executed and performance of the obligations of the parties may be accomplished within the intent of the MOU, the terms of the MOU are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of term hereof shall not be construed as a waiver of any other term, or of the same term upon subsequent breach. 7. INTEGRATION OF UNDERSTANDING. This MOU is intended as the complete integration of the understanding between the parties concerning the matters negotiated between them and incorporated in this MOU. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever unless embodied in writing. No subsequent notation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a written amendment executed by the parties. The parties, however, recognize the nature of the relationship between the County and the State. This relationship is governed more broadly by pertinent provisions of the Colorado Constitution and of state statutes and rules, including lawful rules promulgated by the state Board of Human Services. The parties further recognize that this MOU is not intended to supersede or change the relationship between the County and the State as established by any legal authority. 8. NO THIRD PARTY BENEFICIARY. Except as herein provided otherwise, this MOU shall inure to the benefit of and be binding upon, the parties and their respective successors and assigns. It is expressly understood and agreed that the enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved unto the Department and the County, to the extent permitted by law. Nothing contained in this MOU shall give or allow any claim or right of action whatsoever by any other third 980999 9 person. It is the express intention of the Department and the County that any such person or entity, other than the Department or the County, receiving services or benefits under this MOU shall be deemed an incidental beneficiary only. 9. DISPUTE RESOLUTION. The parties shall work in good faith to resolve any disputes arising from this MOU. If the parties are unable to resolve such disputes, they may refer the matter to a dispute • resolution panel for non-binding mediation. The dispute resolution panel will consist of three members: One selected by the County, one selected by the Department, and one selected by the other two members of the panel. The parties shall provide the panel with theinfialrgatign..necessary to consider the dispute.--The:panel'•s decision shall be made by .. __., _., ._ .__. a majority vote of its members. Such mediation [each County can modify the "is" or "is not" language to suit its needs] is not a jurisdictional prerequisite to legal action by either party. STATE OF COLORADO DEPARTMENT OF HUMAN SERVICES Barbara McDonnell Executive Director COUNTY OF WELD COLORADO, by a d through the BOARD OF CO Y COMMISSIONERS Chairman, Co tance L. .rbert (06/08/98) ATTEST: .j v / CC? "' o e Board (� tact� m:mou.mou514f 7/O — z - /6?oc - ....t 26671 ch. OanY20.ei ba o C O/41- O' di 10 980999 ATTACHMENTS A - S (REVISED) The actual attachments A - S, which are attached herein to the MOU, do not need to be completed and submitted by a county to the state with the MOU. As specified in the MOU, under "Duties of the County", 3(g), the attachments A-S are for informational purposes only and indicate what information the county will provide to the state, in any form and manner the county chooses. The language in the MOU states only that "At a minimum, the County agrees to provide information to the Department as requested on Attachments A through S." The attachments serve as a reference outlining the county progam informatioi provided to the state. The MOU does specify, under "Duties of the County", 3(g), that the County agrees to provide the information and policies specified in paragraph (g) to the Department within 30 days of their adoption by the County. (The County has probably already provided this information to the state.) 980999 cc' Colorado Counties, Inc. 1700 Broadway • Suite 1510 • Denver,Colorado 80290-1501 Phone:(303)861.4076 • Fax:(303)861-2818 e-mail: cci@ccionline.org May 21, 1998 TO: All Boards of County Commissioners FROM: Kathryn Schroeder, Arapahoe County Attorney, and Chair, CCI MOU Sub-Group RE: County Memorandum of Understanding (MOU); Attachments A-S County Action Requested Enclosed is the MOU in a final form as recommended by the CCI MOU Sub-Group and myself as spokesperson for 61 counties and the City and County of Denver in negotiations with the State Department of Human Services. This MOU is presented for each county's review, and, if approved, for signature by the Board of County Commissioners of each county. It should then be sent to the State Department. The MOU satisfies the requirements set forth in Section 26-2-715,Colorado Revised Statutes, specifying that the State Department and each county enter into a performance contract identifying each county's duties and responsibilities in implementing the Colorado Works and Child Care Programs. This form of MOU results from extensive good faith efforts by the counties to fulfill the request of the State Board of Human Services, made at its joint meeting with the counties and State Department concerning the MOU on March 5, that the parties resume negotiations and resolve the remaining issues. The primary issues still unresolved are the amount of sanction that the State Department can impose on a county, and the actions for which a county can be sanctioned. In response to the State Board's request,the counties made many major concessions and revisions to the MOU in an effort to resolve these issues. County concessions included increasing the percentage of the sanction amount from .5 to 1.5% of a county's maintenance of effort expenditure for the Works Program, and allowing counties to be sanctioned if the State incurred a fiscal sanction by the federal government. Since the joint meeting with the State Board, in the opinion of the CCI MOU Sub-Group, the state Department has not meaningfully negotiated on the remaining MOU issues. The • State Department has not voiced its agreement to the form of the MOU you are receiving, but we feel it represents a good faith effort on the part of the counties to resolve the remaining MOU issues and fulfill the counties' obligation to negotiate as requested by the State Board. We are also convinced it meets all statutory requirements. 980999 • President R.A."Rikki"Santarelli,Gunnison•First Vice President Mark A.Arndt,Morgan•Second Vice President Johnnette Phillips,Eagle James Sullivan,Douglas•Leroy E.Mauch,Prowers•Treasurer Barbara Kirkmeyer,Weld•Secretary Ed Jones,El Paso•Past President Harold"Jake"Klein,Otero C) Boards of County Commissioners May 21, 1998 Page 2 Please review the MOU with your county attorney immediately. If it meets with your approval, sign it and return the signed MOU to the State Department by Wednesday, June 3. Please provide CCI with a copy of your county's signed MOU as sent to the State, or notify Michelle Stermer, CCI, at 303.861.4076 of your action. If you have any questions regarding the MOU, the MOU negotiations or the process by which the enclosed MOU was completed, I will be discussing the MOU at the "Welfare Update" session at the upcoming CCI Conference, 3 p.m., Tuesday, June 9 in Crested Butte. Thank you for your continued support and patience throughout the negotiations with the State concerning the MOU. I believe the negotiation process and this final MOU presented by nearly all counties represents a step forward in the new and evolving relationship between the counties and State in connection with the Colorado Works Program. We trust the State will acknowledge our efforts by agreeing to these terms. End: MOU Attachments A-S cc: All County Attorneys All Directors, County Departments of Social Services Barbara McDonnell, Executive Director, State Department of Human Services Wade Livingston, First Assistant Attorney General, State Attorney General's Office P:finalmou 980999 ATTACHMENTS A - S (REVISED) During discussions on the MOU between counties and the state Department, the state Department agreed to revise the attachments A-S, as requested by the counties, as follows: • All attachments. Deleted requirement that official written county policies are to be provided to the state for each attachment, either with attachment or as a separate document. • • Attachment G. Clarified, in the underlined language, that the program outlined in this attachment is not required but may be provided at the option of the county. • I Attachment If. Clarified, in the underlined language, that the program outlined in this attachment is not required but may be provided at the option of the county. • Initially proposed Attachment K. Deleted this attachment (not included in packet) - now contained in MOU. This attachment, concerning work participation rates, is no longer included as an attachment and is now incorporated into the language of the MOU. 980999 • COUNTY SPECIFIC INFORMATION COUNTY: PROPOSAL DATE: 1. Is this the initial 1997 submittal? Yes No If no,circle the letter corresponding to the attachment(s)that you are amending: ABCDEFGHIJKLMNOPQR Instructions • Complete this attachment for the initial plan and for any amendments to a plan. ATTACHMENT A (ewp) • 980999 24 • NAVIGATION/S REO UMMARY OF IR UEMENTh County: Proposal Date: 1. Circle an answer to each one of the following questions. a Will you provide optional types of payment methods as described in State rules to be used for payment of basic cash assistance grams? Yes No b. Will you provide Statewide Diversion? • Yes No e. Will you provide County Optional Other Assistance to recipients of basic cash assistance grants? Yes No d. Will you provide a County Optional Separate County Diversion Program? Yes No • Instructions • Complete this attachment for the initial plan and for any amendments to a plan. ATTACHMENT B (cwp) • • 980999 25 BASIC CASH ASSISTANCE County: Proposal Date: Basic Cash Assistance Grant is the amount of grant paid to eligible families in accordance with statewide eligibility criteria in effect on July 16, 1996,as modified,and that is provided on a monthly basis or as vouchers, protective payments,or as a lump sum payment Lump sum payments are cash assistance payments paid multiples of two to six monthly cash assistance amounts paid in a single payment. - 1. Complete to indicate if you will use optional payment methods for the basic cash assistance grant as authorized in 26-2-709(1)(c)of SB 120. a. Are you implementing optional payment methods? Yes No • b. If yes,describe the type of payment methods to be used for the basic cash assistance grant,as described in State rules. Include conditions for authorizing lump sum payments,vendor payments at the request of participants and vendor payments for protective services. Instructions • Complete this attachment if the county will use optional payment methods for basic cash assistance grants. ATTACHMENT C (cwp) 980999 26 • OTHER ASSISTANCE County. proposal Date: I. Are you implementing this option? Yes No If yes, a. Type of services or benefits to be provided: Cash Yes No Services Yes No b. List the services you will be providing. They should be different from those you listed in attachment C. c. List the conditions that will be imposed, such as benefit dollar limits,time limits,restrictions etc: d. Describe the criteria used to determine what and when assistance is to be provided: e. Describe policies, if any, for imposing sanctions if any on other assistance. Include action to reduce or terminate other assistance, reasons for good cause,client notice,decision making and subsequent review of decisions: Instructions Complete this attachment if the county will provide any assistance through the Works Program In addition to basic cash assistance to eligible participants. ATTACHMENT D (cwp) 980999 27 STATEWIDE DIVERSION County: Proposal Date: 1. Are you implementing this option? Yes No If yes, a Describe the criteria to determine the need for diversion: • b. Will you use vendor payments? Yes No c ' :Describe the circumstances under'which;and the mikes you will provide as in-lano services in lreu of rash: d. Describe the criteria for determining the length of time the participant will pat apply for basic cash assistance or diversion: e. List the type of services that you will be providing. If none,indicate so: Instructions Complete this attachment if the county will provide statewide diversion through the Works Program in addition to basic cash assistance to eligible participants. ATTACHMENT E (cwp) • 980999 28 SEPARATE COUNTY DIVERSION PROGRAM county Proposal Date: 1. Am you implementing this option? Yes No If yes, a. Type of services or benefits to be provided: Cash Yes No Services Yes No b. List the services you will be providing: c. Describe the payment conditions that will be imposed,such as family size,dollar limits,time limits, restrictions etc: • d. Eligibility criteria for participants which must include the maximum allowable income: e. Describe policies,if any, for imposing sanctions under the separate county diversion program. Include reasons for good cause,client notice, decision making and subsequent review of decisions: Instructions Complete this attachment if the county will have a separate county diversion program in addition to basic cash assistance to eligible participants ATTACHMENT F (cwp) 980999 29 Out-of-Wedlock Birth RATIO County: Proposal Date: The federal welfare reform law requires each state to have a plan to reduce out-of-wedlock pregnancies with special emphasis on teenage pregnancies for calendar years through the year 2005. Senate Bill 97-120 requires the State Department to establish and monitor statewide goals for the reduction in the incidence of out-of-wedlock pregnancies. This program is not required to be implemented by any county. To meet these requirements, the State requests the following information from each county to be provided at the option of the county. States that are successful in reducing out-of-wedlock births may qualify for up to $25 million in incentive payments. Counties may be a recipient of these funds which may in part be allocated to counties based on their performance in this area. 1. Do you currently have a plan in place or will you be implementing a plan to accomplish these goals? Yes No ...__..... ... ___ _ ..._. . . ..,..a) If yes.,plase des,Gne your plan briefly including hint .^nt li{11itp to,. . I. Availability of resources to accomplish the goals II. The specific methods and strategies designed to reach your targeted goal; and Ill. Specific populations that will be targeted or reached by your program. 2. Please describe any of the programs, services or activities in your county that may contribute to a reduction in out-of-wedlock births: Exhibit A is taken from the Colorado Vital Statistics 1995 report and is attached here to assist you in determining your out-of-wedlock birth ratio and target reduction percentage if applicable. 3. Computation of out-of-wedlock birth ratio: a) Total number of out-of-wedlock births to county resident population during calendar year 1995: b) Total number of births to county resident population during calendar year 1995: c) Out-of-wedlock birth ratio = (Total number of out-of-wedlock births + total number of births) = ok d) Target reduction percentage for calendar year 1998: 0/0 e) Number of induced pregnancy terminations to county resident population during calendar year 1995: f) Rate of induced pregnancy terminations in calendar year 1995 = (Number of induced pregnancy terminations+total number of births) g) Expected rate of induced pregnancy terminations in the county resident population during calendar year 1998 = ok Instructions Complete this attachment if the county has or will have a plan for reducing the out-of-wedlock birth ratio. ATTACHMENT G (cwp) 980999 Statutory Rape Education County: Proposal Date: Federal welfare reform legislation requires each state to conduct a program that provides education and training on the problem of statuory rape designed to reach state and local law enforcement officals, the education system, and relevant counseling services. This program is not required to be implemented by any county, To meet these requriements, the State requests the following information from each county to be provided at the option of the county. 1. Do you currently have a plan in place or will you be implementing a plan to accomplish these goals? Yes No 2. If yes, please describe your plan briefly including: a) Availability of resources to accomplish the goals: b) The specific methods and strategies designed to reach your targeted goal: c) Specific populations that will be targeted or reached by your program: d) Number of individuals and agencies to be contacted during 10/1/97 to 6/30/98: 3. Please describe any other activities in your county that provide education in this area: Instructions Complete this attachment if the county has or will have a plan for statutory rape education. ATTACHMENT H (cwp) 980999 • JOB READINESS County' Proposal Date: Colorado Works applicants and recipients are required to be engaged in a work activity once they have been determined job ready or once the parent or caretaker relative has received assistance under the Program for 24 months. For purposes of meeting this requirement,the applicant or recipient may participate in the work activities listed in SB 120 and state rules or any other work activities designed to lead to self sufficiency as determined by the county and outlined in the participant's WC. 1. Please describe your county definition of job ready: "1. Will our coup' autoiitatii all tac:cn 1 ii -- Y county Y p t� {,anti troai*ark activities i>asix7 on ti+e age of that , youngest child? YES NO If yes,please circle the maximum age of the child(in months)that will result in exemption of the participant: 1 2 � 3 4 5 6 7 8 9 10 11 months Other-Please describe: 3. Your county definition of able to participate in work activity using fair and objective criteria: 4. Your county dispute resolution policy for clients to contest county decision: Instructions • Complete this attachment for the initial plan and for any amendments to a plan that affect job readiness. ATTACHMENT I (cwp) • 980999 32 OTHER WORK ACTIVITIES County: Proposal Date: SB 120 and state rules list work activities. County may designate additional work activities that they will allow clients to utilize in meeting the 24 month requirement. 1. Please list: a. The work activities in SB 120 and state rules your county will utilize in order for individuals to meet the 24 month requirement: • • b. The work activities in addition to those in SB 120 and state rules your county will utilize in order for individuals to meet the 24 month requirement: Instructions Complete this attachment for the initial plan and for any amendments to a plan that will affect work activities. ATTACHMENT J (cwp) • 98©9p 33 WORK PARTICIPATION RATE County: Proposal Date: The federal law requires that Colorado meet the minimum 30%work participation rate for all families and the minimum 75%work participation rate for two parent families. A county may establish a higher work participation rate than that required by the Federal law. Such county shall be eligible to request additional funds from the short- term works emergency fund to utilize in reaching such higher rate. A county requesting a higher work participation rate shall submit such a request in writing including the specific requested rate,the additional funds requested,and the justification for the requested increase in both rate and funding. The state and a county may negotiate a lower rate if other counties have negotiated higher rates that would allow the state to meet the Federal requirements. 1. Please answer the following questions: a. Work participation rate the county will meet or exceed for all families(minimum 30%): %for the period from 10/1/97 to 6/30/98 • '-.. '..`4' .:,1et ("b.:. acorn hl ie' b. Work participation rate the county will meet or exceed for two-parent families(minimum 75%): %for the period from 10/1/97 to 6/30/98 c. Define the activities which will be included in the community service programs in addition to those listed in Volume III at 3.625.2(G). Identify additional funds you are requesting in order to meet higher work participation rate(s). Instructions • Complete this attachment for the initial plan and for any amendments to a plan that affect the county work participation rate. • Attach copies of county client assessment and individual responsibility contract forms. ATTACHMENT K (cwp) 980999 34 SANCTIONS AGAINST BASIC CASH ASSISTANCE ounty: Proposal Date: I. These options are your county's choice and shall be applied uniformly to all cases in your county. Please answer the following questions: a. List and describe the reasons for sanctions against Basic Cash Assistance and Other Assistance in your county: b. Minimum number of months sanctions shall be imposed in your county for basic cash assistance(sanction • must be imposed for a minimum of one month for the first and second and three months for the third). The county may choose at:r a _nimtlrei xx.,t o'r ycriods as shown below,circle yc .i answers: First sanction: 1 2 3 months Second sanction: 1 2 3 months Third sanction: 3 4 5 6 months c. List and describe the good cause provisions for not imposing sanctions: d. Describe the process for establishing good cause: e. Will you close cases for refusal to cooperate with program requirements? Yes No Instructions Complete this attachment for the initial plan and for any amendments to a plan that affect sanctions against basic cash assistance and other assistance. ATTACHMENT L (cwp) 980999 35 SANCTIONS AGAINST STATEWIDE DIVERSION ASSISTANCE County: proposal Date: Please answer the following questions: a If you will establish sanctions for Statewide Diversion list the reasons for sanctions: • b. List the sanctions you will impose including the time limits: c. List and describe the good cause provisions for not imposing sanctions against Statewide Diversion: d. Will you charge a participant on sanction with fraud? Yes No Instructions Complete this attachment for the initial plan and for any amendments to a plan that affect sanctions against statewide diversion assistance if this option is chosen. ATTACHMENT M (cwp) • 98099936 SANCTIONS AGAINST COUNTY DIVERSION ASSISTANCE county: Provosal Date: 1. Please answer the following questions: a. If you will establish sanctions for Separate County Diversion list the reasons for sanctions: • b. List the sanctions you will impose including the time limits: c. List and describe the good cause provisions for not imposing sanctions against Separate County Diversion: d. Will you charge a participant on sanction with fraud? Yes No Instructions • Complete this attachment for the initial plan and for any amendments to a plan that affect sanctions against separate county diversion assistance if this option is chosen. ATTACHMENT N (cwp) 990999 37 PERFORMANCE PLAN PROPOSAL TO IMPLEMENT THE COLORADO CHILD CARE ASSISTANCE PROGRAM GENERAL INSTRUCTIONS FOR COMPLETION OF ATTACHMENTS 1. In this proposal circle appropriate responses to all multiple choice questions. 2. MI attachments must be completed for the initial submittal. 3. When submitting an amendment only the specific attachment(s)pertaining to the change must be completed. 980999 38 ELIGIBILITY INCOME LEVELS oun : Proposal Date: 1. Maximum Federal Poverty Income level selected by the county is %(fill in the percentage). 2. Complete the Maximum Monthly Income amounts below to indicate your county's maximum income eligibility: w Famlly Sue '1vlaxmurntMant3ly Income i 2 3 4 5 6 7 S 9 ATTACHMENT 0 (cccap) 980999 39 APPLICATION PROCESS County Proposal Date: rate 1 of 2 Describe the process involved fdt Colorado Works and Low-Income families to apply for child care. The description must include: 1. How parents are informed of the availability of child care and of available child care options: a. Colorado Works families: b. Low-Income families: 2. Where and how are applications made? a. Colorado Works families: b. Low-Income families: ATTACHMENT P (cccap) 980999 40 APPLICATION PROCESS County: Proposal Date• Page 2 of 2 3. Indicate the length of dine a Low-Income applicant must wait to: • a. Get an appointment for eligibility determination: b. Receive notice that s/he is eligible for child care assistance after the Low-Income application is completed: c, Receive a certif c to aRr the application is cowlettd and a provider hay be:u Icctt.i: i+i 4. Who completes child care eligibility determinations? a. Colorado Works families: b. Low-Income families: ATTACHMENT P (cecap) 980999 41 PARENTAL EDUCATION County: Proposal Date: Parental education is defined as consumer information that promotes informed child care choices. 1. Describe the parental education component in your county. Identify the specific types of parental education materials and methods used,such as pamphlets,workshops,referral to resource and referral agencies,etc.For Colorado Works and Low-Income families: a. Describe how and when families receive information on child care choices for Colorado Works and Low-Income families: b. What procedures are in place to ensure all families receive parental education: ATTACHMENT Q (cccap) 990999 42 PROVIDER RATES County: Proposal Date: 1. Complete the following information on county rate limits for each type of care and age of children: Center; Tlnditatt with ' 't icensed Indicate ueitlt laSh - fnd�te m , Esen+ot ; an X if sates art t Brent (sla y salsa) re tllfftt m (daily setts) : ara gent from sl state E from an ent t ats <t defined rates deft dttiornomagNgisiningt = x .�efitlCf�:'r8ti•5?:» Under 2 yrs old Over 2 yrs old Alternate Care' Under 2 yrs old Alternate Care* Over 2 yrs old • Before&After School Age (pan time only) •Alternate Care: child care during non-traditional hours such as weekends and evenings. 2. Provide justification that ensures county negotiated rates provide CCCAP families with the same access to child care that private pay families have: • • ATTACHMENT R (eceap) 990999 43 INTERIM RELIEF FOR COLORADO WORKS AND CHILD CARE ASSISTANCE Describe your county policy and criteria, if any, governing interim relief for Colorado Works and Child Care Assistance: ATTACHMENT S(cwp & cccap) • 980999 44 Hello