HomeMy WebLinkAbout970569.tiffRESOLUTION
RE: APPROVE CHANGE ORDER LETTER BETWEEN COMMUNITY CORRECTIONS
BOARD AND COLORADO DEPARTMENT OF PUBLIC SAFETY, DIVISION OF
CRIMINAL JUSTICE, AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Change Order Letter between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Community Corrections Board, and the Colorado Department of
Public Safety, Division of Criminal Justice, for the period commencing July 1, 1996, and ending
June 30, 1997, with further terms and conditions being as stated in said letter, and
WHEREAS, after review, the Board deems it advisable to approve said letter, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Change Order Letter between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Community Corrections Board, and the Colorado Department of Public Safety, Division of
Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said letter.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of March, A.D., 1997, nunc pro tunc July 1, 1996.
Deputy Clerto the Board
APPR• D AS TO F
(2e: DAJ'sj
Dale K. Hall
BOARD OF COUNTY COMMISSIONERS
WELD rOUNTY,COLORADO
George E. Baxter, Chair
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Barbara J. Kirkmeyer�-
W. H. ? e:ster
970569
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DEPARTMENT
OF PUBLIC SAFETY
March 18, 1997
CHANGE ORDER LETTER
FY 1996-97
Jan Spangler
Weld County Community Corrections Board
P.O- Box 758
Greeley, CO 80632
Dear Ms. Spangler:
Division of Criminal Justice
William Woodward. Director
700 !opting Sr.
Sulle 1000
Denver. CO 00215-5965
(903) 239-4442
FAX (303) 239-4491
Pursuant to paragraph 1.A.4 of the contract between the Department of Public Safety,
Division of Criminal Justice (DCJI, and the Board of Commissioners of Weld County,
on behalf of the Weld County Community Corrections Board, DCJ hereby notifies you
that the maximum amount payable from the State under Contract # 97000000041,
covering the period July 1, 1996 through June 30, 1997, is hereby increased by
$68,211. These additional funds are for community correctional services and may not
be used for administrative expenses.
The maximum amount payable for:
1) Diversion non-residential placements not to exceed an average of $5.12 per day
per offender is hereby increased by S 68,211 to a new total of S 146,701.
The per diem rates remain unchanged.
The effected lines of paragraph 1 .A.2 of Contract #97000000041 shall now read:
" S 146.701 for diversion non-residential placements at no more than 5257.00
per month per offender, not to exceed an average of 35.12 per day per
offender."
This amendment to the contract is intended to be effective March 18, 1997, but in no
event shall this amendment be deemed valid until it shall have been approved by the
State Controller or his designee.
Please sign, date and return all copies of this Letter on or before April 7, 1997.
Home Page: www.atate.co.usigov_dOPoOpb)dy.ntm
E -Mall: wrgadwdresalety.stete.co.us
APR 0 8 1997
Change Order Letter
March 18, 1997
Page Two
STATE OF COLORADO
ROY RGM!fl> GOVERNOR
By:
Executive Director
Dept. of Public Safety
Approvals:
STATE CONTROLLER
BY: LiThAcc/JA.), j.(i( -h✓
State Controller or
Authorized Designee
CONTRACTOR
By:
BY:
D TY CLERK O THE BOARD
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Roy Romer
GOVERNOR
Patrick C. Anletrom
EXECUTIVE DIRECTOR
Division of
Criminal Justice
Colorado State
Patrol
Colorado Bureau
of Investigation
Division of
Fire Safety
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DCJ
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COLORADO
DEPARTMENT
OF PUBLIC SAFETY
March 18, 1997
Jan Spangler
Weld County Community Corrections Board
P.O. Box 758
Greeley, CO 80632
Dear Ms. Spangler:
Division of Criminal Justice
William Woodward, Director
700 Kipling St.
Suite 1000
Denver, CO 80215-5865
(303) 239-4442
FAX (303) 239-4491
Attached please find the Change Order Letter for the 1996-97 fiscal year. As
you know, in response to requests for additional Community Corrections
program funds for the current fiscal year, the Department of Public Safety's
Division of Criminal Justice vigorously pursued and gained additional funding
through the Supplemental Budget Process.
It has been the position of the Division of Criminal Justice, since the inception
of this process, that additional administrative funds will not be included in the
amended contracts made as a result of the availability of supplemental funds.
However, some Boards have asked us to modify this position.
The Director of the Division, pursuant to statute, may review, accept, amend,
or reject, at his sole discretion, any request for additional administrative funds.
In order for a request for administrative funds to be considered, the following
conditions must be met.
1) Any Board requesting additional administrative funds must account for
the expenditure of administrative dollars received under the original
contract. The accounting must be in the form of a verified audit, or a
verified and detailed financial summary, and be submitted under the
signature of the Community Corrections Board Chairperson. In this
instance, verified means attested to and signed by the Board
Chairperson; an independent audit by an outside agency is not required.
2) Any Board requesting additional administrative funds must provide
convincing documentation and arguments that exigent circumstances
created the need for more administrative dollars.
3) The requested amount of administrative funds, not to exceed 5% of the
total of your requested funds, must be made in the form of a detailed
and verified budget (attested to and signed by the Board Chairperson)
Home Page: wwwstate.co.us/gov_dir/cdpsrdcj.Mm
E -Mail: wwoodwar@safety.state.co.us
970569
that specifies exactly how the administrative funds will be used during
the remainder of the fiscal year (through June 30, 1997).
4) Any request for additional administrative money from the supplemental
appropriation shall be made within 10 working days of your receipt of
this letter. The request must be in writing, and signed by the
Community Corrections Board Chairperson.
Boards not wishing to make a request for administrative funds may sign and
return the enclosed Change Order Letter. By signing and returning the Change
Order Letter, without a request for administrative funds as set out above, any
boards who may have indicated a prior intention to expend additional
administrative funds, contrary to the stated policy position of the Division,
acknowledge that they will not use any of the awarded funds for such
administrative purpose.
We appreciate the support of the local Community Corrections Boards and the
local programs in our efforts to obtain additional program funds for community
corrections. We believe the additional funds enhance our ability to meet the
service needs of community corrections clients in your local community and
throughout the state.
If you have questions concerning any aspect of this process, please feel free
to contact me at (303) 239-4448, or Mindy Miklos at (303) 239-4474, or
Stephanie Piechowski at (303) 239-4460. Again, thank you for your
assistance.
Sincerely,
Edward J. Camp
Office of Community Corrections
Division of Criminal Justice
970569
NINETEENTH JUDICIAL DISTRICT
WELD COUNTY COMMUNITY CORRECTIONS BOARD
MEMO
DATE: March 26, 1997
TO: George E. Baxter, Chair, Board of County Commissioners
FROM: Jan Allison Spangler, Administrative Assistant
SUBJECT: Change Order Letter, Division of Criminal Justice
The Weld County Community Corrections Board has received a Change Order Letter from the
Division of Criminal Justice. This Change Order is for the contract between the Department of
Public Safety, Division of Criminal Justice and the Board of Commissioners of Weld County on
behalf of the Weld County Community Corrections Board. This is in regard to the Diversion
Non-residential placement funding increase of $68,211. I have attached a cover letter dated
March 18, 1997 from Edward J. Camp, that will provide additional information.
I am respectfully requesting that the Board of Commissioners add the signing of this Change
Order to their meeting agenda for March 31, 1997. After signing all three copies, please return to
this office and I will forward them to Denver.
970569
D n. o o f-.
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