HomeMy WebLinkAbout981288.tiff RESOLUTION
RE: APPROVE REVISIONS TO SECTION 8 ADMINISTRATIVE PLAN AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Weld County Housing Authority has presented the Board with
Revisions to the Section 8 Administrative Plan, and
WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Housing Authority Board, that the Revisions to the Section 8
Administrative Plan be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of July, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: /0��`�/� f ;w!,;,, (1407-51w as-7”, <v�
Constance L. Harbert, Chair
Weld County Clerk to e =Icr! --"
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BY: /�i1a
Deputy Clerk to t ter
attorney
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arbara J. Kirkmeyer
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DEPARTMENT OF SOCIAL SERVICES
rice-,-„,
P.O. BOX A
WI
GREELEY, COLORADO80632
Administration and Public Assistance (970) 352-1551
Child Support(970) 352-6933
O Protective and Youth Services (970) 352-1923
MEMORANDUM Food Stamps (970) 356-3850
COLORADO Fax (970) 353-5215
TO: Constance L. Harbert, Chair Date: July 22, 1998
Board of County Commissioners �/
FR: Judy Griego, Director, Department of Social Services t�
RE: Revisions to Section 8 Administrative Plan
Enclosed for Board approval are revisions to the Section 8 Administrative Plan of the Weld
County Housing Authority. The revisions are based on new Section 8 Federal regulations
published April 30, 1998.
The major changes to the Section 8 Administrative Plan are as follows:
1. Revise the waiting list purging policies for Section 8 disabled applicants. In
specific, the Weld County Housing Authority will be required to make every effort to
contact the disabled applicant before the Weld County Housing Authority can remove
him or her from the waiting list.
2. Revise the extension of certificate or voucher procedures for disabled
participants. The Weld County Housing Authority must extend the initial term of a
certificate/voucher for a period of up to 120 days, if a family needs and requests such
an extension to make the program accessible to a family member with disabilities.
3. Revise the unit and lease approval process. The Weld County Housing Authority
will meet the standards of:
a. "rent reasonableness" in calculating a reasonable rent as outlined in the
procedures.
b. Portability. For nonresidents of Weld County, a family/individual may not
receive assistance outside Weld County within the first twelve months of the
981288
MEMORANDUM Page 2
Constance L. Harbert
July 22, 1998
initial tenancy unless they can provide documentation that they will be
employed a minimum of thirty-two hours per week or more.
4. Revise the Payment Standards for Certificate over Fair Market Rent (FMR)
Tenancy. The Weld County Housing Authority has revised the procedures
concerning those families who meet the gross rent provisions of the Over-FMR and
are included as part of the total certificates that can be a part of the Over-FMR limit
of 10%. In addition to families we accommodate because of disabilities, approval for
Over-FMR tenancy will be limited to:
a. Large families needing more than three bedrooms, based on occupancy
standards; or
b. Families with a head of household who is employed at a minimum of thirty-
two hours, but must locate in a home that will alleviate a transportation
problem to access work or services to continue to work, if no access to public
transportation exists.
If you have any questions, please telephone me at extension 6510.
Weld County Housing Authority
Section 8 Administrative Plan
Revisions,July 27, 1998
Revised Section 111.,APPLICATION PROCESS
A. Tenant Application.
Applications may be requested by telephone or may be requested by the
applicant at our office located at 315-B North 11th Avenue, Greeley,
Colorado. All persons must submit a completed application to be considered
eligible for a Section 8 Certificate or Voucher. All applicants will be informed
of the Housing Authority's local preferences at the time of application.
Revised Section VI., WAITING LIST PURGING POLICY
A. The Section 8 waiting list will be purged periodically to indicate an accurate
level of interested applicants by the following methods.
1. Periodically, the Housing Authority will send letters to applicant
households to determine if they are still interested in remaining on the
waiting list(#7). The intent of this policy is to ensure that the waiting
list represents an accurate indicator of families who are truly interested
in participating in the program. If an applicant household does not
respond to the letter within thirty (30) days or if the letter is returned as
undeliverable based on the most current address provided by the
applicant, the applicant is removed from the waiting list. Before a
disabled person is removed from the waiting list, every effort will be
made to contact the applicant based on information provided on his or
her application to determine their continued interest in participating in
the Section 8 program. If it is determined that an applicant did not
respond to the Housing Authority's request for information or updates
because of the family member's disability, the Housing Authority will
reinstate the applicant in the family's former position on the waiting
list.
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Revised Section VII Briefing Families and Issuing Certificates/Vouchers
E Extension of Certificate or Voucher
1. Families will be allowed sixty (60) days to locate a unit. Families who
do not find a unit prior to the 60-day period are required to submit a
written request for an extension. This request must contain an accurate
explanation of why they were not successful in locating a unit. An
extension will only be approved if extenuating circumstances existed
which prevented them from finding a unit. The Housing Authority
Director will determine if the reason(s) for the inability to locate a unit
warrant extending the Certificate or Voucher time. No
certificate/voucher holder will be approved for an extension if they
have not advised our office prior to the expiring of the
certificate/voucher of their difficulties in locating a unit. If a family
needs and requests an extension of the initial certificate/voucher as a
reasonable accommodation to make the program more accessible and
usable by a family member with disabilities, the Housing Authority
must extend the certificate/voucher up to 120 days from the beginning
of the initial term.
Revised Section VIII, UNIT AND LEASE APPROVAL
B. Lease Approval
3. Rent Reasonableness
No unit may be approved unless the rent is determined reasonable. The
following factors must be considered in determining a reasonable rent:
(1) The location, quality, size, unit type and age of the rental
property:
(2) Any amenities, housing services, maintenance, and utilities
provided by the owner in accordance with the lease. The
comparable rent shall be documented in the case file of the
participant and updated based on the most current rent. At no
time shall the rent be approved if the rent exceeds rent for
comparable assisted/unassisted units.
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4. Portabilility
A. If the Certificate/Voucher Holder resident of our jurisdiction
the family/individual may receive assistance as follows:
W In the jurisdiction of a housing authority anywhere in
the United States that administers a tenant based
program.
B. If the Certificate/Voucher Holder of the household is a
nonresident of our jurisdiction, the family/individual may not
receive assistance outside the jurisdiction of the housing
authority within the first 12 months of the initial tenancy unless
they can provide documentation that they will be employed a
minimum of 32 hours per week or more in the jurisdiction of
the receiving PHA.
The Housing Authority may disapprove portability in
accordance with WCHA damage reimbursement policy.
Revised Section XIII., PAYMENT STANDARD FOR HOUSING VOUCHERS AND
CERTIFICATE OVER FAIR MARKET RENT TENANCY
A. The Initial Payment Standard will be the Seetion 3 Certificate Fair
Market Rent. The WCIIA will Sta..1u.J
sd,hedulc based on private rental conditions consistent with the
program budget authority.-An adjustment standard will not be adopted
more than twice in a five year period. The Housing Authority shall
establish the Payment Standards for the Voucher Program. The
Payment Standard will be no more than the current Fair Market Rent
under the Section 8 Certificate Program,nor less than 80 percent of the
current Fair Market Rent. The Payment Standard shall be reviewed on
an annual basis and the Payment Standard shall be modified to reflect
the current market for decent, safe and sanitary rental housing.
B. The Housing Authority may approve a gross rent under the provisions
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of an Over-FMR Tenancy upon request from a participating family
under the following criteria:
1. The number of Over-FMR Tenancy approvals may not exceed
10% of the Certificates under the HUD approved budget of the
Housing Authority.
2. Prior to approval, the Housing Authority staff will meet with
the family to determine what the family can reasonably pay in
rent, based on the family's expenses. No Over-FMR rent will
be approved unless it is mutually determined by the family and
the Housing Authority that the family can pay a reasonable
portion of their income toward the rent.
3. A request for an Over-FMR Tenancy must be approved if the
approval permits reasonable accommodation so that the
program is readily accessible to and usable by persons with
disabilities.
4. For Families other than those needing approval based on
reasonable accommodation for persons with disabilities,
preference for Over-FMR Tenancy approval shall be provided
to the following categories:
(a) Large families needing more than three bedrooms based
on occupancy standards: or
L) Families who have a head of household who is
employed may obtain approval of an Over-FMR
Tenancy if the location of the home will alleviate a
transportation problem to better access work or services
to continue to work, if no access to public
transportation exists.
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