HomeMy WebLinkAbout991521.tiff RESOLUTION
RE: APPROVE REVISION TO COLORADO WORKS PROGRAM IN WELD COUNTY AND
CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado. pursuant to
Colorado statute arid the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to the Colorado Works
Program in the Weld County and Child Care Policies and Procedures between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Social Services, and the Colorado Department of Human
Services, with terms and conditions being as stated in said revision, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Revision to the Colorado
Works Program in the Weld County and Child Care Policies and Procedures between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Social Services, and the Colorado Department of
Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said revision.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of June, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
D COUNTY C0LO"DO
ATTEST: IV ► ��a�
sae K. Hall, Chair
Weld County Clerk to th .. o�++� / 7
,.
1 /Barbara J. Kirkmeye�ro-Teti'
By: % 4_ %y uv g: .i ,: . ' -
?ti
Deputy Clerk to the Bo a`a N ` 1
eorg . B er
4
APPR AS TO FORM: /, t
M. J. G ile
1 L /*�k '
ounty Attorney 4
Glenn Vaad
991521
CI'.' SS SS0026
tt 16 rat° via D 'Ty
cot_
DEPARTMERT OF SOCIAL SERVICES
rrtr.,: 13 PI s: 36 PO BOX A
WIIID
GREELEY, CO 80632
Administration and Public Assistance(970) 352-1551
�:. Child ervport(970) 352-6933
1
Protective and Youth Services (970) 352-1923
COLORADO MEMORANDUM
TO: Dale K. Hall, Chair Date: June 17, 1999
Board of County Commissioners
FR: Judy A. Griego, Director, Social Service cfror
RE: Revision to the Weld County Department o Socia
Services Operations Manual—Colorado Works in Weld
County and Child Care Policies and Procedures
Enclosed for Board approval is a revision to the Weld County Department of Social
Services Operations Manual— Colorado Works in Weld County and Child Care Policies
and Procedures.
The revision is necessary to include new policies and procedures and to revise existing
provisions as follows:
1. Section 6.014.34, Immunizations,was added to make immunization records a
condition of eligibility rather than monitoring providers to assure immunization
compliance. New Colorado Department of Human Services rules require counties
to chose between two process options to assure that children under the Low
Income Child Care Program would be immunized. The Department recommends
choosing the option of making immunization records a condition of eligibility
rather than monitoring providers to assure immunization compliance.
2. Exhibit A-1,Weld County Individual Responsibility Contract (IRC) (For
Non-Diversion Program),was revised to clarify that the Colorado Works in
Weld County Program is not an entitlement program, to identify that the only
participant remedy is the grievance or complaint process, and to clarify that
remedies do not include the collection of damages from the Department.
3. Exhibit H, Notice of Proposed Action Form,has been revised to clarify
sanctions and good cause.
4. Exhibit I, Dispute Resolution Process,was added. The form outlines the
dispute resolution process for participants.
If you have any questions, please telephone me at extension 6510.
991521
Colorado Works in 'Weld County and Child Care Policies and Procedures
6.018 Child Support Interface
6.018.1 Individual Responsibility Contract
6.018.2 Child Support Payments
6.018.3 Child Support Assessment
6.019 Weld County Housing Authority Interface
6.019.1 Client Preferences for the Weld County Housing Authority Section 8 Program
6.019.2 Participation and Notification
6.019.3 Family Self-Sufficiency Program(FSS)
6.019.4 Sanctions and Appeals
6.020 Community Agency Interface
6.021 Reporting Requirements
6.022 Out of Wedlock Births Plan
6.023 Statutory Rape Plan
6.024 Contracts or Other Agreements to Purchase Services
6.025 Earned Income Tax Credit
6.026 Individual Development Accounts
6.027 County Optional Other Assistance
6.028 County Optional Diversion Grants
6.029 Any Other Services
Exhibit A-1: Weld County Individual Responsibility Contract(IRC) (For Non-Diversion
Program)
Exhibit A-2: Weld County Individual Responsibility Contract(IRC) (For Diversion Program)
Exhibit B: Work.Supplementation Agreement
Exhibit C: Work.Supplementation Agreement with Temporary Employment Agencies
Exhibit D: Public Sector Work Activity Agreement
Exhibit E: Private Sector Work Activity Agreement
Exhibit F: Participant Flow Chart
Exhibit G: Client Baseline Information for Colorado Works in Weld County
Exhibit H: Notice of Proposed Action
Exhibit I: Dispute Resolution Process
iv
Colorado Works in Weld County and Child Care Policies and Procedures
Prorate daily registration fee: $ .25
Prorate daily activity fee: $ .36
Prorate daily transportation fee: $ 1.88
Daily child care rate: $ 9.75
Total daily rate: $ 12.24
23 days X $12.24 X 12 months $3,378.24 Annually
6.014.33 20% Rule
Added 3/98
Working families enrolled in the Low-Income component of CCAP are not required to
earn at least 20% more than what the county pays in child care costs when their first six-
month redertmination of eligibility is calculated. Effective February 1, 1998.
6.014.34 Immunizations
Added 6/99 Families will be required to provide current immunization records within 30 days of the
date of application for the Low-Income program and annually with redeterminations.
Failure to provide these records would result in denial or termination of benefits.
Exhibit A-1 (Page 1 of 2)
Effective 9/10/97
COLORADO WORKS IN WELD COUNTY Applicant ❑
INDIVIDUAL RESPONSIBILITY CONTRACT(IRC) Recipient❑
FIRST SECTION
Name Household# Social Security Number Telephone Number
State ID#
I'ROV'SIGNS
1. This document is an Individual Responsibility Contract(IRC)between you,the applicant/recipient, and the Weld County
Department of Social Services (the"Department"). It governs the terms and conditions of your receipt of assistance or
application for assistance under the Colorado Works in Weld County(CWWC)Program.
2. You are not entitled to receive any form of assistance under the CWWC Program,either through Colorado statutes,rules
or regulations,or through the provisions of this IRC. The only remedy available to you for an alleged breach of this IRC
is limited to the grievance or complaint process detailed below. Such remedy does not include the collection of damages
from the Department.
3. Your failure to comply with the terms and conditions of this IRC may result in a reduction or termination of cash
assistance or a discontinuation of the processing of your application for assistance.
4. This IRC will end if: 1) cash assistance to you is terminated for any reason,2)the processing of your application for
assistance is discontinued for any reason,or 3)if you move to another county.
RFSPONSII3I I.I'I-IES
As a CWWC applicant/recipient,you are required to:
• Keep all appointments designated on Page 2 of this IRC;
• Respond to any request from the Depattatent regarding your employment status;
• Participate in assessments to determine your level of job readiness;
• Report for and participate in any employment or training activity listed on Page 2 of this IRC;
• Provide immediate documentation to your case manager of any situations which may prevent you from participating in
your scheduled activities;
• Notify your case manager of any change in your employment status; and
• Accept and maintain appropriate employment.
• Comply with all requirements of the Department's Child Support Enforcement Unit,but not limited to, the requirement
that I assign all of my rights to child support, including past due and current support,to the State of Colorado.
■
You have the right to participate in:he development of this IRC with your case manager.
You have the right to file a grievance or complaint with the Department if: 1) you believe that you have been discriminated against on the
basis of your age,race,color, creed. sex, or national origin;2)you disagree with your case manager's assignment or decision; or 3)you are
not satisfied with actions affecting your assistance or CWWC participation. Your case manager may assist you in filing a grievance or
complaint.
I have read or have had read to me Pages 1 and 2 of this IRC. My rights and responsibilities for participation in the CWWC Program as
detailed above have been explained. As consideration for my application for assistance and for any cash assistance I may receive,I agree to
participate in the activities and for the number of hours per week designated on Page 2 of this IRC. I also understand that if I move to another
county,this IRC will no longer be in effect and cash assistance to me will end or my application for assistance will not be processed.
Applicant/Recipient Signature Date
As the Applicant/Recipient's case manager, I have carefully explained the terms and conditions of this IRC to the Applicant/Recipient. A
signed copy of this IRC has been provided to the Applicant/Recipient.
Case Manager Signature Date
White Copy:Social Services Yellow Copy:Employment Services of Weld County Pink Copy:Applicant/Recipient
ranloit n
NOTICE OF PROPOSED ACTION
HOUSEHOLD NUMBER SI NO ENTIENDE ESTA NOTICIA, LLAME
PORTELEFONO
CO DEPARTMENT OF SOCIAL SERVICES
This action affects your cash assistance and/or medical benefits.If you disagree with this proposed action that will deny, suspend, reduce,
or stop your benefits, you may appeal this action.If you appeal this action prior to the effective date of this notice, your benefits will continue
until a final appeal decision is made.
To appeal this action, follow the irstructions printed on the back of this form.
In some cases food stamp benefits should be increased when your assistance payment is decreased or stopped. If you think you should
get more food stamps, please call your eligibility technician.
THE ACTION IS PLANNED TO BE EFFECTIVE ON:
-tI en1porary n::_u9rat i e 1:0cu u Needy F.uues"IAv .e' reurdi°e crarticiparis tr, xOperat,with a ljtd Snppou onft. c c ceuy 1k, .ui,.ea., Work. j, *aid
REASON':anal t'wb lM„'". an,?the Tmm,rn,zafiun of( h l hen. Yon, lamtic is beam, .ancl,''nt if be5apsf5 r 1 have failed ht:-onTonto whO'
t u' x exlrn; a , ^_rrcm. , ,04J r _ oa h;,vt Paled:A
>§'i.' ...u,-,,,.;: tothou'showing good,.au•ti .o.-...c., outpixu..,L ,x3., C C..ait] 1,,..n..., : :-.:. - i�o U ; tr,ibit.
r xi,
`e Department merit.will exempt indtv;Cn.5S re:'eexin9 t)r applying for benefits from jldrticipatr:irl Yt N ft;0 :Yddii n} xc tivities,'.t:ed:)1:
i"d t tub,it fir family ydn.ationl . Temporary good .1U eh i.P.,".by Ph:lu o tram ped:t:': :temid see,fei tr sae^ ill.'.'rn fi 4 j^9p ICY.-.•
ss far h Ls>ib ., 1eL_iiv,e csrc t: ,1radeya,szcats',aaa of irii,i,eibidOUSCX Pod ,de.. fC `A, 6.0005;
3Ou have iarl'd
it tm .,alien of r Written i r,U4,'r 1 V nn haw hot onwic#ed-,,rronl and IT to dill" rc",r&tor
lna[OHO-Ming h ,' x EDP Oil bunk'
..,.4,:.. SA17.Cli,.U,+. .i:5 k3c.rcv3se rrl.vxzru lr..,s.y ::ad,uc.,e:Lc. nPL ;as,cu:r.l Will crnna.rau :,t. t:u ..0 , , :;,u)v , :u,.;
Will neoreed to a SR!, L'- 7 t!V;{I Al''C lTION if you nas:r nn. .isrOd"1 then.
.t yr ;_IATT 5,At".TKt"I. . 5-.0% ,ecr at.,']f 5 fi4.. n ar.h herica- Thts :.��.... .?[). it _. ..-F. ,!__. ....
will Ern,Lei lc, o MI)LEA1hI,SANCTI:O:N iiyoi.have not.-I1. ,x 1 ducal.
l Hip „F VEi i.a Jt:7741N. '!errorosion kr a.rote,3s ',cosh i'•-netn tar a rrkrnrro rn of 00,days.
�l]i LE ... ,,.al LCt d L..cr, a ':iSt.Sa ":':_.,:S... L f 'v'i;;e.P... YL your YS ..... -..a,.}YI kh SI:L t ...,1,arid ...M „ 211.11 ...-.�
10 - [gull II YCi Ii ,.ii CC f tiN mi�l r1CCti1 When vu\)reapply for i ANTI,a,I,2,V Caner atu:r arc aplmovc"a.
fan aS Re'±er L.II:.'. °C'rCP:'4C:6
TO APPEAL THIS ACTION, FOLLOW THE INSTRUCTIONS ON THE BACK OF THIS FORM.
ELIGIBILITY TECHNICIAN TELEPHONE NO. NOTICE OF PROPOSED ACTION o i eu 5 ed
FORM SMR 395-30-12-0300(R 2/98) B6351210-ZIP
Exhibit I
Dispute Resolution Process
To schedule a dispute resolution conference return the bottom of this form or you may call your
county worker at (970) 352-1551 ext . Conferences will be held at Weld County
Department of Social Services. Conferences can be held in person or by a telephone conference
call. A telephone conference call must be agreed to by the participant/recipient.
The conference will be conducted in an informal manner in an attempt to reach a solution to the
dispute. The Presiding Person will introduce all those present at the conference/ She/he will advise
those present that explanation and questions will be kept in order.
The participant/recipient is read the Reason for Request and the County explanation. The
participant/recipient is then given the opportunity to respond to the County's Notice of Action.
Both County and participant/recipient have the opportunity to engage in a discussion regarding the
actions taken/not taken in regard to the reason the participant/recipient is requesting the conference.
The Presiding Person will conduct the conference in a manner that gives both the County and
participant/recipient the opportunity to explain circumstances and attempt to come to an agreement
that is correct based on the rules and regulations of the program at issue.
Resolution literally means to "resolve" or come to an agreement.
If the conference is able to reach an agreement, all parties involved are required to sign the form
that indicates that they agree that the dispute has been resolved and that there will be no further
action. All parties involved will be given a copy of the agreement at the conclusion of the
conference.
If the conference is unable to reach an agreement, a written statement is prepared indicating it has
not been resolved and will explain how the participant/recipient has a right to request a state level
hearing before a Administrative Law Judge.
Request for a Dispute Resolution Conference
I would like to request a Dispute Resolution Conference. I feel I have Good Cause because:
Name
Address
Phone Message phone
Hello