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HomeMy WebLinkAbout980862.tiff RESOLUTION RE: APPROVE CHILD PROTECTION AGREEMENT FOR SERVICES ($105,000)AND AUTHORIZE CHAIR TO SIGN - COMPASS BEHAVIORAL HEALTH SYSTEMS, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Child Protection Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Compass Behavioral Health Systems, LLC, commencing July 1, 1998, and ending June 30, 1999, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Child Protection Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Compass Behavioral Health Systems, LLC be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of May, A.D., 1998. BOARD OF COUNTY COMMISSIONERS WELJ0 COUNTY, COLORADO ATTEST: %/ Constance L. Harbert, Chair Weld County CI t. "�d =o�BY: Zed/ i►�� W. H. W ste , Pro-Tem Deputy Clerks eltc George.Baxter OVE S T ORM: Dale . Hall p u ty ney " of %4( Barbara J. Kirkmeyeyer 980862 SS0024 CAM 5`3 • o DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, COLORADOB0632 and Public Assistance (970) 352-1551 Child Support(970) 352.6933 cAdministration Protective and Youth Services(970) 352-1923 Food Stamps(970) 356-3850 COLORADO Fax(970) 353-5215 MEMORANDUM TO: Constance L. Harbert, Chair Date: May 15, 1998 Board of County Commissioners Q. FR: Judy A. Griego, Director, Social Services t".: RE: Child Protection Agreement for Services between the Weld County Department of Social Services and Compass Behavioral Health Systems, LLC Enclosed for Board approval is a Child Protection Agreement between the Weld County Department of Social Services and Compass Behavioral Health Systems, LLC. The major provisions of the agreement are as follows: 1. The term of the agreement is July 1, 1998, through June 30, 1999. 2. Compass Behavioral Health Systems, LLC, agrees to provide a range of fees and services found in Exhibit C; including assessments, treatment options, special programs and miscellaneous services related to drug and alcohol treatment. 3. The amount of the contract is for$105,000. The Department agrees to pay Compass Behavioral Health Systems, LLC., the amount of fees that are outlined on Exhibit C. If you have any questions,please telephone me at extension 6510. 980862 Contract No. FY98-3004 CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND COMPASS BEHAVIORAL HEALTH SYSTEMS, INC. This Agreement, made and entered into the th day of May, 1998, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Social Services, hereinafter referred to as "Social Services," and the Compass Behavioral Health Systems, LLC, hereinafter referred to as "Compass," as the Service Management Coordinator for Signal Behavioral Health Network, hereinafter referred to as "Signal." WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS,the Child Welfare Settlement Agreement requires, among other things, Social Services to obtain outpatient core services for eligible clients who are at imminent risk for out-of- home placement in the category of alcohol and drug services; and WHEREAS, the Colorado Department of Human Services has provided funds to Signal Behavioral Health Network, Inc., (Signal)to provide alcohol and drug services to families, children and adolescents who are eligible due to imminent risk for out-of-home placement; and WHEREAS, Signal Behavioral Health Network, Inc., (Signal)has contracted with Compass Behavioral Health Systems, LLC (Compass) to manage and coordinate alcohol and drug services either directly or through their Participating Providers to eligible families, children and adolescents in Sub-State Planning Area 1 which includes Weld, Larimer, Logan, Sedgwick, Phillips, Morgan, Washington, Yuma, Elbert, Lincoln, Kit Carson, and Cheyenne Counties; and NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree as follows: 1. Term This Agreement shall become effective on July 1, 1998, upon proper execution of this Agreement and shall expire June 30, 1999 Page 1 980862 Contract No. FY98-3004 2. Scope of Services Services shall be provided by Compass directly or through their Participating Providers to any person(s)eligible for child protection services or youth in conflict services in compliance with Exhibit A "Scope of Services," a copy of which is attached by reference. All services on the "Scope of Services" are not available in each County, and accessibility of the full menu of services is dependent on the number of referrals and cost effectiveness of the service that is requested for that area. Priorities for use of the allocated funds are based on the presenting needs of the eligible families, children and adolescents requesting services and for which approval for utilization of the funds has been received by the local Department of Social Services, Compass designated providers and when necessary Signal. Social Service Directors can request Compass/Signal screen and approve additional qualified providers in their service areas in order to meet established time lines and provide approved services when the current provider network is unable to meet their needs in a timely fashion. Social Service Directors may actively participate in recruiting potential provider candidates and recommending those qualified providers to Compass/Signal. Compass/Signal will actively assist qualified providers in meeting the screening and required qualifications for the approval process. Exhibit B outlines proposed minimum/maximum requirements for on site staffing services, and outlines initial agreements for funding services from ADAD dollars. 3. Payment a. Payment shall be made on the basis of Exhibit C, "Region I ADAD Services Fee Schedule," a copy of which is attached and incorporated by reference. All parties agree to bill according to the attached schedule for approved services. This contract includes dollars from Compass to create a funding pool from which county service plans were designed. Compass/Signal funds are regionally based, not county based. However, each county will receive an allocated amount at the beginning of this contract. The initial allocation will be reviewed by Compass managers on a quarterly basis and may be re-allocated to areas which are utilizing the funds in order to insure that funds are spent on needed services for eligible child welfare referrals during the contract period. In order for Compass to access funds through the Signal contract, families must remain open on the C-West system for the entire duration of treatment. The Social Page 2 980862 Contract No. FY98-3004 Service agencies agree to maintain eligible clients on the C-West system until they have been discharged from treatment. Currently the State has placed a 20 percent cap on the dollars in the core service and ADAD menu of services that can be spent on residential services. Compass will monitor the 20 percent cap at the regional level. Compass will submit an itemized bill (Exhibit D)within 45 days of the service being delivered pursuant to Exhibit C "Region 1 Fee Schedule". Compass should bill the previous month's service to Signal by the 15th of the following month. Payments and services delivered are expressly contingent upon the availability of funds. The County Plans will allow for client co-pay/fees to be assessed on a sliding fee schedule and collected by the Provider. Services will be performed regardless of the client's refusal or inability to pay the assessed co-pay. Compass/Signal is responsible for the full payment in the absence of any collected co-pays. Social Services referrals will not be sent to collections for default of co-pay. The sliding fee schedule will only be applied to those services as noted on the fee schedule (Exhibit C); all other fees will be charged directly to Compass/Signal. Social Services may request a waiver on any referral and no co-pay will be assessed. This request must be in writing and should be noted on the referral sheet. Without notification of a waiver request, clients will be charged a co-pay or result in discharge. 4. Management Fees At all times from the effective date of this Contract until completion of this Contract, Compas/Signal shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. 5. Funding Funding for the purpose of funding eligible child welfare clients through ADAD resources is allocated based on agreements between Compass/Signal and approved providers located in Sub-State Planning Area 1. For the purpose of this contract, Compass/Signal shall initially allocate $105,000 from designated ADAD funds to serve eligible clients in Weld County. Based on utilization within Area 1, Compass/Signal's initial allocation may be increased or decreased based on regional use patterns. Page 3 990862 Contract No. FY98-3004 6. Monitoring and Evaluation Social Services and Compass/Signal agree that monitoring and evaluation of the performance of this Agreement shall be conducted through Compass/Signal and Social Services. Any concerns regarding services should be expressed to the direct provider first, if no satisfactory resolution is agreed to, Social Services will contact B. J. Dean, Managing Partner of Compass. The next level of appeal can be taken to Bonnie Saltzman, COO, Signal. If appropriate, State mediation from the Division of Child Welfare, and the Division of Alcohol and Drug Abuse may be requested at this time. If resolution cannot be reached following the meetings of agency directors, unresolved issues must be in writing, and submitted to George Kawamura, Office of Health and Rehabilitation Services,or his designee. Issues will be reviewed and if no clear resolution exists, issues will be presented to the review team for final resolution. The review team is made up of representatives from the Division of Child Welfare, Division of Alcohol and Drug Abuse, County Department's of Social Services,and the MSO.Parties involved in the dispute may be asked to present issues to the review team. 7. Modification of Agreement All modifications to this Agreement shall be in writing and signed by all parties. 8. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Social Services: For Compass: Name: Judy A. Griego Name: B. J. Dean Title: Director Title: M. A. CAC III, Managing Partner Address: P. O. Box A Address: Island Grove Regional Treatment Greeley, CO 80632 Center, 1140 M Street Greeley, CO 80361 9. Termination This Agreement may be terminated at any time by either party given thirty (30) days written notice and is subject to the availability of funding. 980862 Page 4 Contract No. FY98-3004 10. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 7 herein. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: /ad/ �1� °GiSwi: a WELD COUNTY BOARD OF COUNTY CLERK TO THE BU' COMMISSIONERS WELD COUNTY, COLORADO liWBy: ' r.' N��I� By: 1 5--'c7G '? �wvK- Deputy Clerk Constance L. Harbert, Chair (QV/7/90 AP' ' : D O 'ORM: Co tto ey WELD COUNTY D EPARTMENT OF SOCIAL SER CES By: } it Dire or Compass Authorized Representative Approved by Signal Authorized Representative B J u an, MA, CAC III Bonnie Saltzman Managing Partner Chief Operating Officer 990862 Page 5 EXHIBIT A SCOPE OF SERVICES Alcohol and Drug Differential Assessment (2-Hours) Assessment will evaluate alcohol/drug involvement as well as mental health status, history of mental health issues, sexual history, legal history, and certain standard tests (ASAP, ASAM PPC-2, ASI, SOCRATES, AODUI, Drinking History Questionnaire, Family Environment Scale) may be given. Baseline Urinalysis Testing (7-Panel) is included. Summary of assessment with recommendations sent to referral agency. The 7-Panel baseline urinalysis test for alcohol and drugs screens for the following: Tests determine what drugs are present in client. THC Cutoff Level: 15 ng/ml 3-Panel THC, Cocaine, Amphetamines Cocaine Cutoff Level: 300 ng/ml Amphetamines Cutoff Level: 1000 ng/ml Benzodiazepines Cutoff Level: 200 ng/ml Barbiturates Cutoff Level: 200 ng/ml PCP Cutoff Level: 25 ng/ml Opiates Cutoff Level: 300 ng/ml Domestic Violence Assessment (3-Hours) Summary of assessment with recommendations sent to referring agency. The following areas will be assessed: O Criminal History O Profile of Client's Violent Behaviors O Mental Health Status O Client's Potential for Violence O Medical History 0 Substance Abuse History 0 Suicidal/Psychological/Cultural History O Milton Test, if needed Domestic Violence Group Therapy (average length of treatment, 24 to 36 weeks) Groups for both men and women are offered. The group addresses anger management, healthy relationships, male and female roles, and boundaries. As needed, a Millon Test may be given, a standardized psychological test which measures functioning level in 22 personality disorders and clinical syndromes for adults (8th grade reading level; >18; available in Spanish). Family Therapy (average length of treatment, 8 to 16 sessions) Involves two or more family members and provides therapeutic intervention to improve family communications functioning and relationships. Length of participation dependent on client's goals and progress toward meeting goals. Individual Counseling (average length of treatment, 6 to 12 sessions) Primary client is seen on an individual basis. Length of participation dependent on client goals and progress toward goals. Biofeedback Sessions (average length of treatment, 4 to 8 sessions) The client will be monitored individually through sensitive computerized biofeedback instruments. The goal of biofeedback is self regulation—learning how to regulate both mental and physical processes for health and improved functioning. Biofeedback is used to reduce stress and to demonstrate control over mental and physical impulses and develop deep relaxation techniques. Substance Abuse Therapy (average length of treatment, 12 to 20 sessions) A group to enhance positive coping skills by focusing on their lifestyle dealing with use and abuse of chemicals. Adult Intensive Outpatient (average length of treatment, 4 to 12 weeks) An intensive outpatient group therapy track that offers groups every evening, Monday through Friday, with a family program component. This program will include medical aspects of addiction and adult relapse education components focusing on understanding the relapse process as well as group process (focuses on individual issues relating to their abuse of alcohol). The program length and participation level will be individualized based on the presenting issues and other factors. 980862 Women's Group (average length of treatment, 12-20 sessions) A gender-specific group addressing issues affecting women and their relationships, such as family violence, co-dependency, self-esteem and stress management. ":2Z• • W� • iti-}h kh'�4'N+`..,��a.�wli"' �• �M+.���3�--L,k,cCt# �'�`P1`�' �iXs.. h. Special Connections (through pregnancy and up to one year postpartum) A gender-specific program that focuses on healthy babies, appropriate child care, prenatal care, birth control, developmental stages of the baby, parenting skills, relationship issues, and other issues as identified by the counselor. Services include group and individual therapy, case management and family health education. a` . 3 =- fscefaneous .ern Case Aide This position will assist in family visits to determine how the family is functioning together while in the home, and to improve the family's ability to access resources in the community. The case aide can take direction from the primary therapist assigned to the family or the Social Services case worker. Duties to be performed by the case aide include, but are not limited to, providing transportation to therapy, doctors appointments and court, supervised visits, child care while family is in treatment, run errands such as filling prescriptions, shopping, and assisting in living skill development, assist the family in developing other service links and miscellaneous functions to facilitate the stabilization of the family. (Case Aide tasks will be mutually agreed upon between counselor and case worker and identified in the "Services Plan".) Fast Track Adolescent Program The Fast Track Adolescent Program is an Intensive Outpatient Program with residential services if clinically necessary. The targeted population ranges from 13 to 17 years of age who demonstrate substance abuse problems. The goal is to have these adolescents discover positive alternatives to their current use behavior. The program consists of a comprehensive differential assessment compiling personal and collateral information as well as data obtained from the Addiction Severity Index (ASI), Substance Abuse Subtle Screening Inventory (SASSI) and the Adolescent Self-Assessment Profile (ASAP) instruments. This data is utilized to develop an individualized treatment plan. Clients receive a minimum of three individual sessions with the focus on achieving their treatment goals and attend three groups per week and three per day if in residential with the primary focus on education and motivational topics. Family therapy is encouraged as a part of the client's treatment. A discharge planning session will be implemented focusing on appropriate referrals addressing the needs and motivation of the adolescent and family. Referral Process to Fast Track Program: Contact Kristen Arnold at (970) 356-6664. If she is not on duty, inform the staff person that Social Services is referring a Fast Track adolescent and give the youth's case worker's name so that the Fast Track staff can contact the case worker when they return to duty. On-Site Staff Services The scope of the services offered to the local Social Service agency by ADAD approved staff placed on site by the licensed ADAD program may include performing alcohol and drug assessments, brief therapy (under 8 hours), case consultation, case management, and in-house training on pertinent alcohol/drug issues as requested and training evaluation of care givers. In addition to this, on-site staff may accompany Social Service staff on follow-up visits to perform a behavioral health screening for the purpose of identifying clients who could benefit from further assessments for alcohol/drug interventions or mental health interventions. Enhanced Services Enhanced services are approved services that are requested by Social Services for specific cases which fall outside of the definitions listed above in the description of the ADAD menu of services. Enhanced services may be services not described on the menu, services not included in the definition or due to lack of economy of scale, or rural location, or result in additional costs to Compass. In order for Compass to provide the enhanced service, the cost would be outside of the approved rates. Any additional fees would be negotiated on a case by case basis. 980862 An example of a service outside of the approved definitions would be a request for a system evaluation. This would include collateral contacts as appropriate with schools, parents, primary care giver, probation, and other significant persons in the identified client's life. The information gathered from the collateral contacts would be included in the assessment findings and treatment recommendations. If additional service is needed in order to meet a request by a local department such as parenting skills assessment, additional fees may be added to the basic assessment fee. Psychological exams and psychiatric testing are not included in the definition of the alcohol and drug evaluation. Normally this type of assessment would be done with mental health dollars and not alcohol and drug (ADAD) funding. Other services such as home based services which have a designated core service funding source should be paid for out of those funds. Compass could supplement the home based services with in-home family alcohol and drug services as appropriate. Compass providers can arrange for services outside of the approved definitions but the Social Service Department requesting the specialized service will be charged an additional fee that would be negotiated on a case by case basis by the designated representative listed in the contract. If the additional cost is recommended to be reimbursed with the ADAD funds, the cost must be approved by Compass/Signal. Another example of enhanced services which may be provided with higher fees may be intensive outpatient services, or the use of a floater* or approved subcontractor for a specific task. The additional cost would be negotiated with the respective Social Services Department. * Floater- a temporarily assigned staff or subcontractor to perform a time specified alcohol or drug related approved task. C:\KATHRYN\COMPASS\CONTRACT\NE Counties Contracts & Exh\Scope sery Exh A.doc 990%2 EXHIBIT B Weld County Guidelines On -Site Staff Services: Child Welfare Section: Minimum of 20 hours per week, maximum of 28 - Weld County will pay for 20 hours per week from Core service dollars regardless of utilization of on site staff person by Social Services. Compass will bill the additional on-site staff time to the ADAD contract on an "as used" basis. Weld County will not be billed for hours that the staff person is not on site (due to illness, vacation, educational leave etc.) during the 20 hour minimum. Case Aide/Case Management: Youth in Conflict Section: Minimum of 16 hours per week, a maximum of 24. Compass will bill the minimum weekly amount to the ADAD contract regardless of utilization of the on site case aide/case management by Social Services. Any hours above the 16 per week would also be billed to the ADAD contract on an "as used" basis. Compass will not bill ADAD for hours that the staff person is not on site (due to illness, vacation, educational leave etc.) during the 16 hour minimum. Residential Residential services for eligible persons will be paid from Compass funds, specifically the ADAD Additional Family Services (AFS) allocations up to the 20% cap for the total AFS allocation for Region 1. Thereafter, residential services will be billed to Social Services' Core Services allocations not to exceed the 20% cap for the alcohol and drug core service allocation to Region 1. Ongoing Treatment On going treatment services will be assigned to funding streams according to usage. Youth Services If Weld County does not approve Youth in Conflict (YIC) cases eligible for services through Core Service dollars then all on-going YIC adolescent services will be paid for from the ADAD funding stream. Adolescent Residential Services It has been determined that more regional adolescent beds are needed. Weld County and Compass are interested in pursuing the development of residential adolescent alcohol and drug services in Sub-State Planning Area 1 . Other Area 1 Social Service Departments have also expressed an interest in this type of project. This would be a blended funded project involving dollars from several different funding stream sources including core service and ADAD family service dollars. At the time, additional leg work is needed before launching such a project. If the initial findings continue to support the need for additional alcohol and drug adolescent residential treatment in Area 1, a project will be initiated in the second half of this FY 98-99 utilizing these funds, with Signal's approval. Funds from core service dollars ADAD dollars earmarked for use in this project will be billed monthly in equal allocations based on the project budget and months the project is operational in this contract year. C:\KATHRYN\COMPASSICONTRACT\NE Counties Contracts & Exh\Core Sery Exh B.doc 980862 EXHIBIT C Region I ADAD Services Fee Schedule 1998-99 Assessments Alcohol and Drug Differential Assessment $150.00 (includes baseline Urinalysis Test) Domestic Violence $150.00 Vocational Assessment $175.00 Treatment Options Domestic Violence Group Therapy $ 30.00/session Co-Pay/Sliding Fee Family Therapy $ 80.00/session Co-Pay/Sliding Fee Intensive Family Therapy $ 90.00/session Co-Pay/Sliding Fee Individual Counseling $ 60.00/session Co-Pay/Sliding Fee Biofeedback $ 60.00/session Co-Pay/Sliding Fee Substance Abuse Group Therapy $ 30.00/session Co-Pay/Sliding Fee Adult Intensive Outpatient Group $ 50.00/session Co-Pay/Sliding Fee Women's Services Differential Assessment $150.00 Individual Counseling $ 60.00/session Co-Pay/Sliding Fee Group Counseling $ 30.00/session Co-Pay/Sliding Fee Health Education Services $ 15.00/session 990862 Special Connections - Treatment for pregnant women and postpartum women (Medicaid reimbursement eligible) • If on Medicaid, Island Grove will bill Medicaid directly. • If not on Medicaid, fees are as stated above in Women's Services Youth Services Adolescent Detox $185.00 per/day Adolescent 'OP (Fast Track) $ 50.00/session Adolescent Residential Support Services l0P $115.00/day Assessment $150.00 Family Counseling $ 80.00/session Co-Pay/Sliding Fee Individual Counseling $ 60.00/session Outpatient Group Counseling $ 30.00/session Miscellaneous Services Case Aide/Case Management Services $ 35.00/hour Expert Testimony $150.00/day or any part of a day Case Consultation $ 40.00/hour (Interdisciplinary Assessment Process) On-Site Staff Services $ 55.00/hour Enhanced Services (negotiated on a case by case basis) Residential Services Adult Residential Services (Island Grove) $115.00/day Co-Pay/Sliding Fee Out-of-Area Residential Services (negotiated on individual basis) Methadone (negotiated on individual basis) 980862 Other Services Breathalyser Testing $ 2.00/test Urinalysis Testing (7-Panel) $ 25.00/test (3-Panel) $ 15.00/test Tab Test $ Monitored Antabuse $ 2.00/monitor (If client is not currently enrolled in weekly counseling program(s) of Island Grove Center) Patch Monitoring (includes 2 patches per month) $ 80.00/month C:\KATHRYN\COMPASS\CONTRACT\NE Counties Contracts & Exh\Fee schedule Exh C.doc • 980862 Exnmrr D ADAD Billing Period: COMPASS BEHAVIORAL HEALTH Date Description of Services Time/Units Total Fee Billing Rate A. Management Fee Assessment B. On-Site Staff Services C. Case Aide/Case Date Client Name Caseworker Assigned Household Services Rendered TimefUnit(s) Total Fee Counselor Number Billed .... c<eM >s:.«a. .w.>...>;qm... 's.<.. �h , :.:.>.g Y.n.ea'r,)>:>,::.,.:. u _ 'x�. v..... s.. "��'..fn.�'v»,#x%&w� ...:y....x.:o •xkt-A .***Wp;:::a It ., ''•,g��.'�&� e:s...r;. '..,,:x° «.a�aa4i d'.Y...r,<.:o§,..c?<�S�,s'..szox .:A<. 'iy S' ...:r.E �f' a°ga ........>.......e.,.M,...:y.....,«, .a .x «>:A: 't,Na;'>a �«fr„°s9o.•8a?so;zn y:.gxjg ;er a, g ' s'' ,�.�a TOTAL DUE .. . s:x >.a :Y z . $� ,.. ,:.,.$... . : :- F ' .a . . a : FOR MONTH OF • Date: Jim Marcy Financial Officer 980862 Hello