HomeMy WebLinkAbout980862.tiff RESOLUTION
RE: APPROVE CHILD PROTECTION AGREEMENT FOR SERVICES ($105,000)AND
AUTHORIZE CHAIR TO SIGN - COMPASS BEHAVIORAL HEALTH SYSTEMS, LLC
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Protection Agreement for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and Compass
Behavioral Health Systems, LLC, commencing July 1, 1998, and ending June 30, 1999, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Child Protection
Agreement for Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Compass Behavioral Health Systems, LLC be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of May, A.D., 1998.
BOARD OF COUNTY COMMISSIONERS
WELJ0 COUNTY, COLORADO
ATTEST: %/
Constance L. Harbert, Chair
Weld County CI t. "�d
=o�BY:
Zed/
i►�� W. H. W ste , Pro-Tem
Deputy Clerks eltc
George.Baxter
OVE S T ORM:
Dale . Hall
p
u ty ney " of %4(
Barbara J. Kirkmeyeyer
980862
SS0024
CAM 5`3
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DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, COLORADOB0632
and Public Assistance (970) 352-1551
Child Support(970) 352.6933
cAdministration
Protective and Youth Services(970) 352-1923
Food Stamps(970) 356-3850
COLORADO Fax(970) 353-5215
MEMORANDUM
TO: Constance L. Harbert, Chair Date: May 15, 1998
Board of County Commissioners
Q.
FR: Judy A. Griego, Director, Social Services
t".:
RE: Child Protection Agreement for Services between the Weld
County Department of Social Services and Compass
Behavioral Health Systems, LLC
Enclosed for Board approval is a Child Protection Agreement between the Weld County
Department of Social Services and Compass Behavioral Health Systems, LLC.
The major provisions of the agreement are as follows:
1. The term of the agreement is July 1, 1998, through June 30, 1999.
2. Compass Behavioral Health Systems, LLC, agrees to provide a range of fees and services
found in Exhibit C; including assessments, treatment options, special programs and
miscellaneous services related to drug and alcohol treatment.
3. The amount of the contract is for$105,000. The Department agrees to pay Compass
Behavioral Health Systems, LLC., the amount of fees that are outlined on Exhibit C.
If you have any questions,please telephone me at extension 6510.
980862
Contract No. FY98-3004
CHILD PROTECTION AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
AND COMPASS BEHAVIORAL HEALTH SYSTEMS, INC.
This Agreement, made and entered into the th day of May, 1998, by and between the
Board of Weld County Commissioners, on behalf of the Weld County Department of Social
Services, hereinafter referred to as "Social Services," and the Compass Behavioral Health Systems,
LLC, hereinafter referred to as "Compass," as the Service Management Coordinator for Signal
Behavioral Health Network, hereinafter referred to as "Signal."
WITNESSETH
WHEREAS, required approval, clearance, and coordination have been accomplished from
and with appropriate agencies; and
WHEREAS,the Child Welfare Settlement Agreement requires, among other things, Social
Services to obtain outpatient core services for eligible clients who are at imminent risk for out-of-
home placement in the category of alcohol and drug services; and
WHEREAS, the Colorado Department of Human Services has provided funds to Signal
Behavioral Health Network, Inc., (Signal)to provide alcohol and drug services to families, children
and adolescents who are eligible due to imminent risk for out-of-home placement; and
WHEREAS, Signal Behavioral Health Network, Inc., (Signal)has contracted with Compass
Behavioral Health Systems, LLC (Compass) to manage and coordinate alcohol and drug services
either directly or through their Participating Providers to eligible families, children and adolescents
in Sub-State Planning Area 1 which includes Weld, Larimer, Logan, Sedgwick, Phillips, Morgan,
Washington, Yuma, Elbert, Lincoln, Kit Carson, and Cheyenne Counties; and
NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree
as follows:
1. Term
This Agreement shall become effective on July 1, 1998, upon proper execution of this
Agreement and shall expire June 30, 1999
Page 1
980862
Contract No. FY98-3004
2. Scope of Services
Services shall be provided by Compass directly or through their Participating Providers to
any person(s)eligible for child protection services or youth in conflict services in compliance
with Exhibit A "Scope of Services," a copy of which is attached by reference.
All services on the "Scope of Services" are not available in each County, and accessibility
of the full menu of services is dependent on the number of referrals and cost effectiveness
of the service that is requested for that area.
Priorities for use of the allocated funds are based on the presenting needs of the eligible
families, children and adolescents requesting services and for which approval for utilization
of the funds has been received by the local Department of Social Services, Compass
designated providers and when necessary Signal.
Social Service Directors can request Compass/Signal screen and approve additional qualified
providers in their service areas in order to meet established time lines and provide approved
services when the current provider network is unable to meet their needs in a timely fashion.
Social Service Directors may actively participate in recruiting potential provider candidates
and recommending those qualified providers to Compass/Signal. Compass/Signal will
actively assist qualified providers in meeting the screening and required qualifications for the
approval process.
Exhibit B outlines proposed minimum/maximum requirements for on site staffing services,
and outlines initial agreements for funding services from ADAD dollars.
3. Payment
a. Payment shall be made on the basis of Exhibit C, "Region I ADAD Services Fee
Schedule," a copy of which is attached and incorporated by reference.
All parties agree to bill according to the attached schedule for approved services.
This contract includes dollars from Compass to create a funding pool from which
county service plans were designed. Compass/Signal funds are regionally based, not
county based. However, each county will receive an allocated amount at the
beginning of this contract. The initial allocation will be reviewed by Compass
managers on a quarterly basis and may be re-allocated to areas which are utilizing the
funds in order to insure that funds are spent on needed services for eligible child
welfare referrals during the contract period.
In order for Compass to access funds through the Signal contract, families must
remain open on the C-West system for the entire duration of treatment. The Social
Page 2 980862
Contract No. FY98-3004
Service agencies agree to maintain eligible clients on the C-West system until they
have been discharged from treatment. Currently the State has placed a 20 percent cap
on the dollars in the core service and ADAD menu of services that can be spent on
residential services. Compass will monitor the 20 percent cap at the regional level.
Compass will submit an itemized bill (Exhibit D)within 45 days of the service being
delivered pursuant to Exhibit C "Region 1 Fee Schedule". Compass should bill the
previous month's service to Signal by the 15th of the following month.
Payments and services delivered are expressly contingent upon the availability of
funds.
The County Plans will allow for client co-pay/fees to be assessed on a sliding fee
schedule and collected by the Provider. Services will be performed regardless of the
client's refusal or inability to pay the assessed co-pay. Compass/Signal is responsible
for the full payment in the absence of any collected co-pays. Social Services referrals
will not be sent to collections for default of co-pay.
The sliding fee schedule will only be applied to those services as noted on the fee
schedule (Exhibit C); all other fees will be charged directly to Compass/Signal.
Social Services may request a waiver on any referral and no co-pay will be assessed.
This request must be in writing and should be noted on the referral sheet. Without
notification of a waiver request, clients will be charged a co-pay or result in
discharge.
4. Management Fees
At all times from the effective date of this Contract until completion of this Contract,
Compas/Signal shall comply with the administrative requirements, cost principles
and other requirements set forth in the Financial Management Manual adopted by the
State of Colorado.
5. Funding
Funding for the purpose of funding eligible child welfare clients through ADAD
resources is allocated based on agreements between Compass/Signal and approved
providers located in Sub-State Planning Area 1.
For the purpose of this contract, Compass/Signal shall initially allocate $105,000
from designated ADAD funds to serve eligible clients in Weld County. Based on
utilization within Area 1, Compass/Signal's initial allocation may be increased or
decreased based on regional use patterns.
Page 3 990862
Contract No. FY98-3004
6. Monitoring and Evaluation
Social Services and Compass/Signal agree that monitoring and evaluation of the
performance of this Agreement shall be conducted through Compass/Signal and
Social Services. Any concerns regarding services should be expressed to the direct
provider first, if no satisfactory resolution is agreed to, Social Services will contact
B. J. Dean, Managing Partner of Compass. The next level of appeal can be taken to
Bonnie Saltzman, COO, Signal. If appropriate, State mediation from the Division
of Child Welfare, and the Division of Alcohol and Drug Abuse may be requested at
this time. If resolution cannot be reached following the meetings of agency directors,
unresolved issues must be in writing, and submitted to George Kawamura, Office of
Health and Rehabilitation Services,or his designee. Issues will be reviewed and if no
clear resolution exists, issues will be presented to the review team for final
resolution. The review team is made up of representatives from the Division of Child
Welfare, Division of Alcohol and Drug Abuse, County Department's of Social
Services,and the MSO.Parties involved in the dispute may be asked to present issues
to the review team.
7. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by all parties.
8. Representatives
For the purpose of this Agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from time to
time designate in writing a new or substitute representative(s).
For Social Services: For Compass:
Name: Judy A. Griego Name: B. J. Dean
Title: Director Title: M. A. CAC III, Managing Partner
Address: P. O. Box A Address: Island Grove Regional Treatment
Greeley, CO 80632 Center, 1140 M Street
Greeley, CO 80361
9. Termination
This Agreement may be terminated at any time by either party given thirty (30) days
written notice and is subject to the availability of funding.
980862
Page 4
Contract No. FY98-3004
10. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding
between the parties with respect to the subject matter hereof, and may not be changed or
modified except as stated in Paragraph 7 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
ATTEST: /ad/
�1� °GiSwi: a
WELD COUNTY BOARD OF COUNTY
CLERK TO THE BU' COMMISSIONERS WELD COUNTY,
COLORADO
liWBy: ' r.' N��I� By: 1 5--'c7G '? �wvK-
Deputy Clerk Constance L. Harbert, Chair
(QV/7/90
AP' ' : D O 'ORM:
Co tto ey
WELD COUNTY D EPARTMENT
OF SOCIAL SER CES
By: } it
Dire or
Compass Authorized Representative Approved by Signal Authorized Representative
B J u an, MA, CAC III Bonnie Saltzman
Managing Partner Chief Operating Officer
990862
Page 5
EXHIBIT A
SCOPE OF SERVICES
Alcohol and Drug Differential Assessment (2-Hours)
Assessment will evaluate alcohol/drug involvement as well as mental health status, history of mental health issues, sexual
history, legal history, and certain standard tests (ASAP, ASAM PPC-2, ASI, SOCRATES, AODUI, Drinking History
Questionnaire, Family Environment Scale) may be given. Baseline Urinalysis Testing (7-Panel) is included. Summary of
assessment with recommendations sent to referral agency.
The 7-Panel baseline urinalysis test for alcohol and drugs screens for the following:
Tests determine what drugs are present in client.
THC Cutoff Level: 15 ng/ml 3-Panel THC, Cocaine, Amphetamines
Cocaine Cutoff Level: 300 ng/ml Amphetamines Cutoff Level: 1000 ng/ml
Benzodiazepines Cutoff Level: 200 ng/ml Barbiturates Cutoff Level: 200 ng/ml
PCP Cutoff Level: 25 ng/ml Opiates Cutoff Level: 300 ng/ml
Domestic Violence Assessment (3-Hours)
Summary of assessment with recommendations sent to referring agency. The following areas will be assessed:
O Criminal History O Profile of Client's Violent Behaviors
O Mental Health Status O Client's Potential for Violence
O Medical History 0 Substance Abuse History
0 Suicidal/Psychological/Cultural History O Milton Test, if needed
Domestic Violence Group Therapy (average length of treatment, 24 to 36 weeks)
Groups for both men and women are offered. The group addresses anger management, healthy relationships, male and
female roles, and boundaries. As needed, a Millon Test may be given, a standardized psychological test which measures
functioning level in 22 personality disorders and clinical syndromes for adults (8th grade reading level; >18; available in
Spanish).
Family Therapy (average length of treatment, 8 to 16 sessions)
Involves two or more family members and provides therapeutic intervention to improve family communications functioning
and relationships. Length of participation dependent on client's goals and progress toward meeting goals.
Individual Counseling (average length of treatment, 6 to 12 sessions)
Primary client is seen on an individual basis. Length of participation dependent on client goals and progress toward goals.
Biofeedback Sessions (average length of treatment, 4 to 8 sessions)
The client will be monitored individually through sensitive computerized biofeedback instruments. The goal of biofeedback is
self regulation—learning how to regulate both mental and physical processes for health and improved functioning.
Biofeedback is used to reduce stress and to demonstrate control over mental and physical impulses and develop deep
relaxation techniques.
Substance Abuse Therapy (average length of treatment, 12 to 20 sessions)
A group to enhance positive coping skills by focusing on their lifestyle dealing with use and abuse of chemicals.
Adult Intensive Outpatient (average length of treatment, 4 to 12 weeks)
An intensive outpatient group therapy track that offers groups every evening, Monday through Friday, with a family program
component. This program will include medical aspects of addiction and adult relapse education components focusing on
understanding the relapse process as well as group process (focuses on individual issues relating to their abuse of alcohol).
The program length and participation level will be individualized based on the presenting issues and other factors.
980862
Women's Group (average length of treatment, 12-20 sessions)
A gender-specific group addressing issues affecting women and their relationships, such as family violence, co-dependency,
self-esteem and stress management.
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Special Connections (through pregnancy and up to one year postpartum)
A gender-specific program that focuses on healthy babies, appropriate child care, prenatal care, birth control, developmental
stages of the baby, parenting skills, relationship issues, and other issues as identified by the counselor. Services include
group and individual therapy, case management and family health education.
a` . 3 =- fscefaneous .ern
Case Aide
This position will assist in family visits to determine how the family is functioning together while in the home, and to improve
the family's ability to access resources in the community. The case aide can take direction from the primary therapist
assigned to the family or the Social Services case worker. Duties to be performed by the case aide include, but are not
limited to, providing transportation to therapy, doctors appointments and court, supervised visits, child care while family is in
treatment, run errands such as filling prescriptions, shopping, and assisting in living skill development, assist the family in
developing other service links and miscellaneous functions to facilitate the stabilization of the family. (Case Aide tasks will
be mutually agreed upon between counselor and case worker and identified in the "Services Plan".)
Fast Track Adolescent Program
The Fast Track Adolescent Program is an Intensive Outpatient Program with residential services if clinically necessary. The
targeted population ranges from 13 to 17 years of age who demonstrate substance abuse problems. The goal is to have
these adolescents discover positive alternatives to their current use behavior.
The program consists of a comprehensive differential assessment compiling personal and collateral information as well as
data obtained from the Addiction Severity Index (ASI), Substance Abuse Subtle Screening Inventory (SASSI) and the
Adolescent Self-Assessment Profile (ASAP) instruments. This data is utilized to develop an individualized treatment plan.
Clients receive a minimum of three individual sessions with the focus on achieving their treatment goals and attend three
groups per week and three per day if in residential with the primary focus on education and motivational topics. Family
therapy is encouraged as a part of the client's treatment. A discharge planning session will be implemented focusing on
appropriate referrals addressing the needs and motivation of the adolescent and family.
Referral Process to Fast Track Program:
Contact Kristen Arnold at (970) 356-6664. If she is not on duty, inform the staff person that Social Services is
referring a Fast Track adolescent and give the youth's case worker's name so that the Fast Track staff can contact the
case worker when they return to duty.
On-Site Staff Services
The scope of the services offered to the local Social Service agency by ADAD approved staff placed on site by the licensed
ADAD program may include performing alcohol and drug assessments, brief therapy (under 8 hours), case consultation, case
management, and in-house training on pertinent alcohol/drug issues as requested and training evaluation of care givers. In
addition to this, on-site staff may accompany Social Service staff on follow-up visits to perform a behavioral health screening
for the purpose of identifying clients who could benefit from further assessments for alcohol/drug interventions or mental
health interventions.
Enhanced Services
Enhanced services are approved services that are requested by Social Services for specific cases which fall outside of the
definitions listed above in the description of the ADAD menu of services. Enhanced services may be services not described
on the menu, services not included in the definition or due to lack of economy of scale, or rural location, or result in
additional costs to Compass. In order for Compass to provide the enhanced service, the cost would be outside of the
approved rates. Any additional fees would be negotiated on a case by case basis.
980862
An example of a service outside of the approved definitions would be a request for a system evaluation. This would include
collateral contacts as appropriate with schools, parents, primary care giver, probation, and other significant persons in the
identified client's life. The information gathered from the collateral contacts would be included in the assessment findings
and treatment recommendations. If additional service is needed in order to meet a request by a local department such as
parenting skills assessment, additional fees may be added to the basic assessment fee. Psychological exams and
psychiatric testing are not included in the definition of the alcohol and drug evaluation. Normally this type of assessment
would be done with mental health dollars and not alcohol and drug (ADAD) funding. Other services such as home based
services which have a designated core service funding source should be paid for out of those funds. Compass could
supplement the home based services with in-home family alcohol and drug services as appropriate.
Compass providers can arrange for services outside of the approved definitions but the Social Service Department
requesting the specialized service will be charged an additional fee that would be negotiated on a case by case basis by the
designated representative listed in the contract. If the additional cost is recommended to be reimbursed with the ADAD
funds, the cost must be approved by Compass/Signal.
Another example of enhanced services which may be provided with higher fees may be intensive outpatient services, or the
use of a floater* or approved subcontractor for a specific task. The additional cost would be negotiated with the
respective Social Services Department.
* Floater- a temporarily assigned staff or subcontractor to perform a time specified alcohol or drug
related approved task.
C:\KATHRYN\COMPASS\CONTRACT\NE Counties Contracts & Exh\Scope sery Exh A.doc
990%2
EXHIBIT B
Weld County Guidelines
On -Site Staff Services:
Child Welfare Section: Minimum of 20 hours per week, maximum of 28 - Weld County
will pay for 20 hours per week from Core service dollars regardless of utilization of on site
staff person by Social Services. Compass will bill the additional on-site staff time to the
ADAD contract on an "as used" basis. Weld County will not be billed for hours that the
staff person is not on site (due to illness, vacation, educational leave etc.) during the 20
hour minimum.
Case Aide/Case Management:
Youth in Conflict Section: Minimum of 16 hours per week, a maximum of 24. Compass
will bill the minimum weekly amount to the ADAD contract regardless of utilization of the
on site case aide/case management by Social Services. Any hours above the 16 per
week would also be billed to the ADAD contract on an "as used" basis. Compass will not
bill ADAD for hours that the staff person is not on site (due to illness, vacation,
educational leave etc.) during the 16 hour minimum.
Residential
Residential services for eligible persons will be paid from Compass funds, specifically the
ADAD Additional Family Services (AFS) allocations up to the 20% cap for the total AFS
allocation for Region 1. Thereafter, residential services will be billed to Social Services'
Core Services allocations not to exceed the 20% cap for the alcohol and drug core service
allocation to Region 1.
Ongoing Treatment
On going treatment services will be assigned to funding streams according to usage.
Youth Services
If Weld County does not approve Youth in Conflict (YIC) cases eligible for services
through Core Service dollars then all on-going YIC adolescent services will be paid for
from the ADAD funding stream.
Adolescent Residential Services
It has been determined that more regional adolescent beds are needed. Weld County and
Compass are interested in pursuing the development of residential adolescent alcohol and
drug services in Sub-State Planning Area 1 . Other Area 1 Social Service Departments
have also expressed an interest in this type of project. This would be a blended funded
project involving dollars from several different funding stream sources including core
service and ADAD family service dollars. At the time, additional leg work is needed
before launching such a project. If the initial findings continue to support the need for
additional alcohol and drug adolescent residential treatment in Area 1, a project will be
initiated in the second half of this FY 98-99 utilizing these funds, with Signal's approval.
Funds from core service dollars ADAD dollars earmarked for use in this project will be
billed monthly in equal allocations based on the project budget and months the project is
operational in this contract year.
C:\KATHRYN\COMPASSICONTRACT\NE Counties Contracts & Exh\Core Sery Exh B.doc
980862
EXHIBIT C
Region I
ADAD Services
Fee Schedule
1998-99
Assessments
Alcohol and Drug Differential Assessment $150.00
(includes baseline Urinalysis Test)
Domestic Violence $150.00
Vocational Assessment $175.00
Treatment Options
Domestic Violence Group Therapy $ 30.00/session
Co-Pay/Sliding Fee
Family Therapy $ 80.00/session
Co-Pay/Sliding Fee
Intensive Family Therapy $ 90.00/session
Co-Pay/Sliding Fee
Individual Counseling $ 60.00/session
Co-Pay/Sliding Fee
Biofeedback $ 60.00/session
Co-Pay/Sliding Fee
Substance Abuse Group Therapy $ 30.00/session
Co-Pay/Sliding Fee
Adult Intensive Outpatient Group $ 50.00/session
Co-Pay/Sliding Fee
Women's Services
Differential Assessment $150.00
Individual Counseling $ 60.00/session
Co-Pay/Sliding Fee
Group Counseling $ 30.00/session
Co-Pay/Sliding Fee
Health Education Services $ 15.00/session
990862
Special Connections - Treatment for pregnant women and postpartum women (Medicaid
reimbursement eligible)
• If on Medicaid, Island Grove will bill Medicaid directly.
• If not on Medicaid, fees are as stated above in Women's Services
Youth Services
Adolescent Detox $185.00 per/day
Adolescent 'OP (Fast Track) $ 50.00/session
Adolescent Residential Support Services l0P $115.00/day
Assessment $150.00
Family Counseling $ 80.00/session
Co-Pay/Sliding Fee
Individual Counseling $ 60.00/session
Outpatient Group Counseling $ 30.00/session
Miscellaneous Services
Case Aide/Case Management Services $ 35.00/hour
Expert Testimony $150.00/day
or any part of a day
Case Consultation $ 40.00/hour
(Interdisciplinary Assessment Process)
On-Site Staff Services $ 55.00/hour
Enhanced Services (negotiated on a case by case basis)
Residential Services
Adult Residential Services (Island Grove) $115.00/day
Co-Pay/Sliding Fee
Out-of-Area Residential Services (negotiated on individual basis)
Methadone (negotiated on individual basis)
980862
Other Services
Breathalyser Testing $ 2.00/test
Urinalysis Testing (7-Panel) $ 25.00/test
(3-Panel) $ 15.00/test
Tab Test $
Monitored Antabuse $ 2.00/monitor
(If client is not currently enrolled in weekly counseling program(s) of Island Grove Center)
Patch Monitoring (includes 2 patches per month) $ 80.00/month
C:\KATHRYN\COMPASS\CONTRACT\NE Counties Contracts & Exh\Fee schedule Exh C.doc
•
980862
Exnmrr D
ADAD
Billing Period:
COMPASS BEHAVIORAL HEALTH
Date Description of Services Time/Units Total Fee
Billing Rate
A. Management Fee Assessment
B. On-Site Staff Services
C. Case Aide/Case
Date Client Name Caseworker Assigned Household Services Rendered TimefUnit(s) Total Fee
Counselor Number Billed
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TOTAL DUE .. . s:x >.a :Y z . $� ,.. ,:.,.$... . : :- F ' .a . . a :
FOR MONTH OF •
Date:
Jim Marcy
Financial Officer
980862
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