HomeMy WebLinkAbout950251.tiffRESOLUTION
RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR ONE -STOP CAREER
CENTER FUNDING BETWEEN WELD COUNTY EMPLOYMENT SERVICES AND THE
U.S. DEPARTMENT OF LABOR EMPLOYMENT AND TRAINING ADMINISTRATION
AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Federal Assistance for
One -Stop Career Center Funding between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Weld County Employment
Services, and the U. S. Department of Labor Employment and Training Administration,
commencing May 1, 1995, and ending July 30, 1996, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Federal Assistance for One -Stop Career Center Funding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Employment Services, and the U. S.
Department of Labor Employment and Training Administration be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 22nd day of February, A.D., 1995.
BOARD OF COUNTY COMMISSIONERS
I ‘11
ATTEST/Lis
/b"��
Weld County Clerk to the Board
BY (,(7
A et/uty Clerk to the Board
APPROVED AS TO FORM:
ounty Attorn
y
CG: (57`n,./ j
WELD COUNTY, COLORADO
Dale K. Hall, Chairman
cidiAt
arbara_,). Kirkmeyer,
ze
'George E?Baxter
FxrLICFn
Constance L. Harbert
-Tern
W. H. Webster
950251
HR0065
COLORADO
6t:r,
mEmoRAnDum
Weld County Board of Commissioners
Dale Hall, Chairman
To Date
From
Walt Speckman, Human Services Executive Director
February 17, 1995
4LC
subject Grant Application for One -Stop Career Center Funding
Enclosed for Board approval is a proposal being submitted to the U.S. Department
of Labor for a discretion grant under the One -Stop Career Center.
The U.S. Department of Labor will be selecting ten (10) sites nationally to serve
as "Learning Laboratories" to provide hands-on skills training and professional
development to other states and local communities in the development of a one -
stop employment and training system.
Weld County has had a fully integrated system since 1979 and can provide the
technical assistance needed in this area.
We are also asking to serve as a test site for the development of information on
our labor market and training and its correlation to available training in the
local area.
The total amount of the request is $248,186.00 for a fifteen (15) month period
beginning in May 1995.
If you have any questions, please contact me at extension 3317.
950251
AY PrLIL.AI RUN run
FEDERAL ASSISTANCE
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H I TYPE Of SUINlnlOrt
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& DATE MOMS STATE
SAM AOaurpt Ce etier
A DATE SCENES SY FEDERAL AUDIO!
Federal 1dem4ie
L APPLICANT INFOOMATTON
LegWeld Name:
Div. of Human Services
°teounty Employment Services
Address (glee cry. Canny. Stall. et ZIO C001):
1551 North 17th Avenue
P.O. Box 1805
Greeley, Colorado 80632
Name end teMelione number r UM Deyan to be LDntaeted an enema InuelvinG
ON aCpvinl (gee sea COD.I
Linda L. Perez, Director
Weld County Employment Services
(303) 351-3800 Extension 3363
a EMPLOYER IDENTIFICATION NUNEER IONa
7. TYPE OF APPUGUED (oar avDrop ale WS, III Wet ki
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a TYPE OF AJPLIDATOIe
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D.Oeceasa Duration Otis Incas
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auaulocraOALA0ENCY: United States Department
of Labor Employment & Training Administrati
Io CATALOG OF FEDERAL DOMESTIC
ASSISTANCENUMSER
11 7 IF
2
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11. DESCRIPTIVE TITLE Of APPLICANTS PROJECT:
Weld County Employment Services One -Stop
Career Center
nits Wagner-Peyser; Local One Stop
Grant Funds
t a AREAS AFFECTED SY PROJECT (van coupon Mtn @ICS
•
Weld County
it ►ROPOSEDwROJECT: I it CONGRESSIONAL DISTRICTS OF:
Start Data
5/1/95
Ending Oat,
7/30/96
a. Applcant
4
b. PrgKt
IS. ESTIMATED FUNDING:
It. IS APPLICATIONSUSaECT TO MIEN SY STATE E%ECUTIVE ORDER 1=772 PROCESS
XXa. YES This PREAPPLECATCWAPPLICATION WAS MADE AVA&LABL£ TO THE
STATE E7CEcVTIVE ORDER 12372 PROCESS FOR REVIEW Oft
DATE
a Federal S Do
248,186.00
O. Apgtcant E .00
D NO.
f
•
PROGRAM LS NOT COVERED BY EO. 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
c Seta
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A LD al
$ .00
a On
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1 Peep mm mown
E .CO
17. IS THE altar DELNOUE117 C1 ANY FEDERAL DEED
O Yes E 'Yea' attach an explanattn. ® No
D. TOTAL
:248,186.00 D3
it TO THE SST OF MY KNOWLEDGE AND SEUEP. Au DATA IN 1115 AFPUDA710IW*WRICATON ARE TRUt AND COMIC?.7NE DOCUMENT KU SEEN DULY
AUT IORt2ED SY THE OOnRa..—s DOGE OF THE APSUCANI AND TNNE APIUCA R WILL OPOLE WTI THE ATTACHED ASSURANCES IF THE ASWTANCE IS AWARDED
a. Typed Name a nonunion FOrinantatwe
Dale Hall Weld County Board of Commissiorers,
D. TIM
Chairman
a Tenp n mien
(303) 356-4000 x.
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a • /y's2a7Md n
p-nawfOrcoltins NDt mamas
Authorized for Local Reproduction
Standard rem Ala r�tv a-ppI
Prescribed by CUB Cauae A•dd(
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200
Supplemental Budget: Local Learning Laboratory Budget Detail Sheet
and Test Site
Applicant
Aeld Co. Employment Sereice
Category
Year 1
Federal
Funds
Requested
Non -Federal
Funds
Service Delivery Budget
Reflects pinned improvements in access and method of delivery of
services to benefit the customer.
29,537
Program / Service Integration Budget
Reflects additional programs/services to be integrated into the local
One -Stop system.
Hardware Budget
Reflects hardware acquisitions for programmatic, direct customer
service, and labor market information purposes_ 5.500
Software Budget
Reflects software enhancements to improve ease management and/or
delivery of services (including conveyance Of labor market
information).
60,000
Space and Premises Budget
Reflects reconfiguration and upgrading of space to aeate an office
environment more "user friendly" and arracnve to customers.
2,500
Testing and Evaluation Budget
Reflects testing and evaluating innovations in One -Stop system
delivery. 34,537
Marketing / Dissemination Budget
Reflects staff and material casts for marketingidissemination activities.
80,093
Training Budget
Speciaiized staff raining to achieve system delivery, integration.
technology (hardware and software), testing and evaluation.
marketingidissemination activities.
36,019
Total: 1 248,1861
:JUDGET INFORMATION
SECTION A - Budget Summary by Categories
(A)(15 months)
C
(B)
1. Personnel
106,240
2. Fringe Benefits (Rate 4)
21,446
3. Travel
15.017-0
4. Equipment
45,500
5. Supplies
2,500
6. Contractual 40,000
7. Other
17,500
8. Total, Direct Cost
(Lines 1 through 7)
248,186
9. Indirect Cost (Rate 4)
10. Training Cost/Stipends
11. TOTAL Funds Requested
(Lines 8 through 10)
248,186
SECTION B - Cost Sharing/ !latch Summary (if appropriate)
A
1.
Cash Contribution
2.
In -Kind Contribution
3.
TOTAL Cost Sharing / Match
(Rate 4)
NOTE:
Use Column A to record funds requested for the initial period of
performance (i.e. 12 months, 28 months, etc.); Column B to recor.
changes to Column A (i.e. requests for additional funds or line
item changes; and Column C to record the totals (A plus B).
(INSTRUCTIONS ON BACK OF FORM)
BUDGET NARRATIVE
WELD COUNTY ONE STEP SERVICE DELIVERY SYSTEM
Weld County, through its agent. Employment Services of Colorado, submits for
consideration, as part of its application, the following budget. The budget
narrative describes each budget item by cost and description.
PERSONNEL
The budget requests funds for personnel costs as follows:
20% Human Service Executive Director: 30% Employment Service Director; 15% of
three (3) Employment Services Program Coordinators, 15% of Employment Services
Administrative Assistant. In addition, the budget requests funds for two,
temporary, full-time project staff.
Dollar amounts requested include $17.153.00 Human Service Executive Director;
$14,086.00 Employment Services Director; $13,883.00 for three (3) Employment
Services Program Coordinators; 54,134.00 Administrative Assistant; and
$49,225.00 two (2) One Stop Center Project full-time Temporary Staff.
These Personnel costs will be associated with technical assistance for on -site
visits, material development, evaluation, training of on line -staff, and the
development of labor market information and training related programs for
customers.
Funds requested through this budget for the project's estimated supportive
administrative anticipated costs are S2,777.00, Secretarial services and
$4,982.00, Fiscal services. The total estimated cost for these supportive
administrative costs is $7,759.00.
The total of Personnel costs is estimated at $106,240.00.
FRINGE BENEFITS
The budget requests 20% of total Personnel cost for Fringe Benefits for a total
of $21,446.00.
TRAVEL
Funds are requested through this budget to pay for out-of-state travel to other
Service Delivery Areas and/or States requesting consultation on the one stop
system. Travel costs include payment of per diem cost, meals, lodging, and
necessary mileage. Total costs of out-of-state trips are anticipated to total
$15,000.
EQUIPMENT
Equipment funds requested for hardware acquisition include the purchase of a 486
Hardware System to be physically situated in the Human Services' reception area
for the purpose of providing customers ready and convenient access to the various
programs available on labor market information and educational system
information.
BUDGET NARRATIVE Page 2
EQUIPMENT, Continued...
The cost anticipated for the renovation and installation costs for the
establishment of a 486 Hardware System located in the Employment Services
reception area totals $5,500.00.
The budget fund request for the actual cost of software developed as a result of
the Labor Market Information correlation of skill needs and training available,
totals $40,000.
SUPPLIES
Funds are requested to cover the cost of routine office supplies, such as paper,
printing, postage, photocopying, distribution of reports, etc, purchase of
informational materials, and other documents associated to the Project. The
total cost of these items are estimated at $2,500.
CONTRACTUAL
The project is requesting funds to cover consultant contractual costs.
Consultants will develop labor market information statistics through correlation
of local, state, and national data on the skill needs and demands for new
industry. The estimated cost of this budget item is $40,000.00.
OTHER DIRECT COSTS
Funding for other costs will include $10,000.00 for proportionate
overhead/facility costs, which includes items such as utilities, data processing,
telephone, repair and maintenance, and other facility use costs.
Funds requested for Marketing expenses. Expenditures for the development and
production of brochures which list and describe the services available through
Weld County's One Stop Service Delivery Center. The estimated cost for this
budget item is $5,000.
Funding for specialized staff training is estimated to total $2,500.
TOTAL DIRECT COSTS
The total of $248,186.00 for total direct costs are requested through this
application.
TOTAL FEDERAL FUNDS REQUESTED
Total Federal Funds requested through this budget are $248,186.00.
I. Description of the Loral One -stop Career Center System
Weld County initially began exploring the concept of a one -stop service system
for employment and training programs in 1978. The motivating philosophy for
the design of a one -stop delivery system was that the ultimate customer, the
individual and the employer, would be better served through the delivery and
availability of numerous employment and training services within one facility.
Additionally it was felt that by providing these services through a one -stop
concept, administrative costs could be lowered which would result in more
dollars reaching the targeted population.
With the foresight and creativity of state, local, and federal officials, working
in conjunction with active involvement by the employer community, a one -stop
delivery system for employment and training services became a reality in 1979.
Major employment programs were merged into a single delivery system under the
control of county government.
Since 1979, numerous programs, including two major welfare reform efforts,
were incorporated and have been delivered through Weld County's system
design.
Employment Services of Weld County's one -stop design is a comprehensive single
delivery system for major employment and training programs available to
residents of Weld County. These programs include:
Job Training Partnership Act Programs (Title II -A, Title II -B, Title II -C,
Title III, and Title II -A Older Worker Program)
. Wagner-Peyser - Job Services including Veteran Program, Migrant &
Seasonal Farm Worker, and Unemployment Insurance
• Job Opportunities and Basic Skills Program (JOBS)
• Employment First Food Stamp Job Search Program
Weld County's system is unique, not only in the State of Colorado, but also in
the nation. The uniqueness of this system's design is that the administrative
and delivery structure of the above stated programs are controlled under local
county government.
1
The Educational Opportunity Center (sponsored by the Colorado State
University) and the Talent Search Program (sponsored by the Dream Team), are
two programs funded by the United States Department of Education which
occupy office space within the Employment Services building. The accessibility
of these two programs enhances the training services offered through
Employment Services programs, by providing youth and adult customers with
convenient access to career and guidance assistance associated with initial entry
or re-entry into the educational system.
The following Coordination/Service Agreements are included with this
application as Attachments 1 through 6.
Attachment 1: Agreement with the Colorado Department of Labor and
Employment for the delivery of the Job Service in Weld
County.
Attachment 2: Agreement with the Weld County Department of Social Services
for the Delivery of the Job Opportunities and Basic Skills
Program in Weld County.
Attachment 3: Agreement with the Weld County Department of Social Services
of the delivery of the Employment First Food Stamp Job Search
Program.
Attachment 4: Agreement with Colorado State University for the Educational
Opportunity Center.
Attachment 5: Agreement with The Dream Team of Greeley for coordination
with the Talent Search Program.
Attachment 6: Agreement with Colorado Rehabilitation Services for
coordination of services for individuals with disabilities.
Employment Servies of Weld County is a department under the oversight of the
Weld County Board of County Commissioners, and is housed within the Weld
County Division of Human Services. The Weld County Division of Human
Services is a consolidated human service agency which, in addition to adult and
2
youth employment and training programs, offers the following programs:
. Senior Citizen Programs: including Area Agency on Aging Program, Senior
Nutrition, Transportation, Senior Employment; and
. Children Programs: including Head Start, Migrant Head Start, Supplemental
Foods, State funded pre-schools, and child care.
Included in this proposal as Attachment 7, is an Organizational Chart of the Weld
County Division of Human Services. As depicted in the chart, there are over
30 coordination and service agreements which assist in the provision of quality
services to the Division's customers.
A. Broad Outcomes
Employment Services of Weld County will address the four broad outcomes
objectives in the following manner:
1. Universality
Weld County, Colorado encompasses approximately 4,004 square miles
and is located in the north central portion of the state. There are 28
incorporated towns in Weld County and the county seat and principal
city is Greeley. Greeley is located in the west central part of the
County and contains approximately 45% of the County's population. In
1992, Weld County topped the state in the rate of growth in population
with a 4.7 increase in 1992. The projected rate of growth for 1994 was
expected to increase at approximately the same rate. The current
population of Weld County is 141,924 of which the ethnic distribution
is 77.3% white/non Hispanic, 20.8% Hispanic, .3% Black, and 1.5% either
Asian Pacific Islander, American Indian or other.
Weld County's labor force is 81,760 with an average unemployment rate
of 4.8% for calendar year 1994. Weld County has a highly diversified
economy with a strong and stable industrial base. Weld County also has
a large agriculture base with approximately 31% of the employment
related to agriculture. In 1994 Weld County was ranked fourth
3
nationally in total agricultural production. The oil and gas industry is
also high in employment. Major employers in Weld County include
Hewlitt Packard, Kodak, Con Agra, and North Colorado Medical
Center.
There are two major educational institutions located in Weld County
which are, the University of Northern Colorado with approximately
10,426 students, and Aims Community College with approximately
19,000 students.
The Economic Development and Action Partnership brouchure, included
as Attachment 8, provides additional information regarding the Greeley
and Weld County areas.
a. Specific Basic Services
Employment Services of Weld County provides customers with the
full array of employment and training services available through
the one -stop concept. These services include, basic labor
exchange, all JTPA titles, coordinated services, JOBS, and
Employment First programs. Three of these programs are
categorical (possessing eligibility requirements, and a specific
program design) therefore all individuals may not be eligible to
receive services from them.
The following is a general sample of services available in each of
the major programs.
o Job Training Partnership Act
▪ Case Management
• Occupation supply/demand information and career
exploration
• Assessment
▪ Literacy Programs including GED preparation and
remedial activities
Occupational Training
• On -the -Job Training
• Supportive Services
• Job Search/Job Seeking skills preparation including
Resume preparation, interviewing skills, etc.
• Employability Skills Work Shops
• Pre-employment/Work maturity, job specific, and basic
skills competency development for youth
• Paid Limited Internships in the private sector for Youth
• Paid Work Experience
o Employment Service - Wagner Peyser
. Occupation supply/demand information
• Basic labor exchange
• Job Match
• Counseling/testing - (limited)
• Job referrals
• Community referrals
• Employer Relations
o Job Opportunities and Basic Skills Program
Occupation supply/demand information and career
exploration
• Case Management
• Assessment
Literacy Programs including GED preparation and
remedial activities
• Occupational Training
. On -the -Job Training
. Supportive Services
• Job Search/Job Seeking skills preparation including
Resume preparation, interviewing skills, etc.
• Employability Skills Work Shops
• Pre-employment/Work maturity, job specific, and basic
skills competency development for youth
Community Work Experience
. Work Supplementation
o Employment First Food Stamp Program
. Self Directed Job Search
• Job Seeking SKills Overview
. Job Club/Job Search Assistance
• Assessment
• GED Preparation/ Literacy/ ESL/ Basic Education
• Critical Competencies
• Self Management Workshops
. Vocational Training
• Volunteer Work Fair
b. Availability of Services
Employment Services of Weld County provides employment and
training services to the entire county. Fort Lupton, Colorado,
located 25 miles south of Greeley is the next largest population
center in Weld County, and serves as a satellite office for the
Greeley Service Delivery System. This office is open for business
one day a week, and individuals from within that area can access
all the services available through the main office located in
Greeley, Colorado.
A Migrant and Seasonal Farmworker specialist provides extensive
outreach services during the active migrant season which is from
April through September. This specialist is knowledgeable about
all employment and training programs operated by Employment
Services of Weld County and is therfore able to provide information
and appropriate services to individuals.
A recent initiative by the Division of Human Services addresses a
more integrated approach in the delivery of services to our
customers through the development of a joint assessment tool for
Children and Senior Services Programs. This process is designed
to provide a "no wrong door" approach for all of our customers.
Staff will be cross trained in eligibility and screening for potential
services in all of the Division's programs for all families. As an
example, a customer applying for the JTPA Title II -A program will
indicate family size and the ages of children. Based on this
information, the technician will provide the customer information
regarding the Commodity Supplemental Foods Program and the
Head Start Program as appropriate. Common data elements like
name, address, phone number, city, state, etc. , will be given to
the other programs to expedite their intake process and the
delivery of their services.
Approximately 30% of the staff in Employment Services are
bilingual, English/Spanish. This insures that services are
available to the second largest population in Weld County, which
is Spanish Speaking individuals.
c. Customized Services not listed above
Employment Services of Weld County operates a learning lab which
can be utilized by all programs under the Division. The Learning
Lab is a computerized learning and assessment center which
focuses on family literacy, work place literacy, job readiness, and
job skill development. Individualized and self -paced computerized
instruction is combined with either a tutor, GED classroom
instruction, or both and has proven successful for many
customers. On an average over 60 individuals a year receive a
GED through participation in one of the programs operated by
Employment Services. The Learning Lab not only provides
programs and services to individuals from all programs under
Employment Services but is also available to the community on a fee
basis. Employers in the local community are currently exploring
the option of using the lab as a means of increasing workplace
literacy for their current employees.
2. Customer Choice
Employment Services' customers are provided options to choose,
7
whenever possible, services available on site and are referred to other
supporting agencies for services not available on site, i.e. housing,
mental health counseling, etc.
a. Location of One -Stop Services
Employment Services of Weld County is located at 1551 North 17th
Avenue in Greeley Colorado. A sub office is also located in the
city of Fort Lupton. The majority of services are located at both
locations. Specialized outreach occurs in local schools, and other
human service agencies throughout the county.
Employment Services utilizes a job line so that customers can call
to preview the jobs available through the basic labor exchange
function of the Job Service Program. This service provides job
seekers an additional opportunity in their efforts to find
employment without relying solely on the job match system.
b. Provision of Information
Labor market data is made available from the Colorado Department
of Labor and Employment. The following publications are utilized
to provide individuals with labor market information:
* Weld County Demographics Profile (January 1994)
* Colorado Labor Force Review
* Labor Area Unemployment Statistics
* University of Northern Colorado/Economics Department
* Colorado Occupational Supply/Demand Report
* Colorado Occupational Employment Statistics Wage Survey
* Occupational Employment Outlook
These publications along with computerized labor market
information such as the Occupational Information System and the
Transition Opportunity System assist customers in determing the
type of training which may provide the best opportunity for
employment.
Case managers in the JTPA and JOBS programs discuss employment
and training needs after review of assessment information. After
the customer determines a training area, casemanagers assist in a
review of existing labor market information and findings are
discussed. The customer also completes a survey with employers
to determine if the selected training areas will meet their
employment and wage needs.
In addition, the reception area of Employment Services has
information regarding training and educational programs readily
accessible to incoming customers.
As discussed in the Section "Local One -Stop Test Site",
Employment Services desires to serve as a test site for testing a
component which would link training availability and the transfer
of training to local labor market information and jobs availablity in
the northern Colorado area.
3. Integration
a. Programs Which are Integrated
The following programs are integrated through the current Weld
County One Stop system by contractual arrangements:
• Tide II A Adult Program funded under the Job Training
Partnership Act
• Title II B Summer Youth Employment And Training Program
funded under the Job Training Partnership Act
. Title II C Youth Programs funded under the Job Training
Partnership Act
. Title III Economic Dislocated Worker Program funded under the
Job Training Partnership Act
. Wagner Peyser-Employment Service System contracted through
the Colorado Department of Labor and Employment
• Job Opportunities and Basic Skills Program funded under the
Family Support Act of 1988 and contracted through the Weld
9
County Department of Social Services
Employment First Food Stamp Job Search Program funded
under the Department of Agriculture and contracted through
the Department of Social Services
The following programs are integrated in the One Stop System
through collaboration and coordination:
Title II Older Worker Program under the Area Agency on
Aging
. Educational Opportunity Center - education information and
outreach
. Talent Search for outreach to school dropouts
. Colorado Rehabilitation Services for persons with disabilities
. School -to -Work initiatives and planning projects with local
school districts, employers, and Aims Community College
The integrated services are further enhanced by the Colorado
JTPA computer system. This system allows for the common data
elements in the Job Service application to be transfered to the
JTPA, JOBS, and Employment First Food Stamp Job Search
Programs, thereby reducing duplicative application requirements.
The process flow chart of this Colorado JTPA Network is located as
Attachment 9.
b. Process of Integration
The Weld County Board of County Commissioners is the grant
recipient for the JTPA Programs and its administrative entity for
the delivery of these programs is Employment Services under the
Division of Human Services. Wagner Peyser, JOBS and
Employment First are contracted through the Board of County
Commissioners.
Programs are completely integrated. All staff are under one
personal system and have been cross trained and understand the
services available in various programs as well as program
10
requirements.
The funding source flow chart, located as Attachment 10, depicts
the integration of the major employment and training programs
operated by Employment Services.
The Employment Services Organizational Structure Flow Chart,
located as Attachment 11, demonstrates the organizational stucture
for the delivery of the employment and training programs through
unit configuration.
c. Local Coordination Body
The coordinating body for the One Stop System is the Weld County
Private Industry Council (PIC). The PIC shares overall policy and
oversight responsibility for the Employment Services of Weld
County with the Weld County Board of County Commissioners.
The Private Industry Council represents the local communtiy and
local business leaders make up a majority of its members. PIC
members also represent education, social services, organized
labor, rehabilitation agencies, community based organization,
economic development agencies, and a state Job Service
Representative.
In the State of Colorado, the Weld County Private Industry Council
is the only Private Industry Council that has the responsibility in
the planning and oversight for the all of the major employment and
training programs which Employment Services of Weld County
operates.
4. Performance Driven Outcome -Based Measures
The following section will address the performance outcomes for each
major employment and training programs, current performance, and
discussion on how performance measures are used to improve customer
service.
11
a. Performance Measures
Job Training Partnership Act
Standard
Adult
Adult
Adult
Adult
Youth
Youth
Follow -Up Empl. Rate
Follow -Up Earnings
Welf. Foll. Earnings
Welf. Foll. Empl. Rate
Entered Empl. Rate
Empl. Enhance. Rate
Performance
Standard
46.7
$213
$190
37.2
32.5
33.1
EDWAA Entered Empl Rate 65.9
EDWAA Wage at Placement $6.50
Actual Diff
Performance
60.8 14.1
$249 $36
$257 $66
72.3 35.1
53.6 21.1
68.0 29.9
83.0 17.1
7.51 $1.01
In addition to performance standards set by law, Employment Services
and the Private Industry Council will set performance measures and
goals for individual program.
The Colorado JTPA computer system is utilized for client tracking,
program monitoring, program management, and as an overall
management information system. This system allows for the monitoring
of performance outcomes, customer satisfaction and program
effectiveness.
An independent contractor for the State of Colorado conducts telephone
surveys for both performance standards and customer satisfaction
measurement. These tools are used both by management and staff to
review performance and improve programs.
As an agency, different programs have been developed on the Colorado
JTPA computer system to monitor performance and data. One example
is the Program Status Summary. On a yearly basis, each case manager
is given targets for caseload, activities, and outcomes which as a
congregate equal the agencies goals. Supervisor and staff can review
thier progress in meeting these goals on demand.
The Program Status Summary has been an effective tool in increasing
program effectiveness and outcomes.
12
Job Service - Wagner Peyser
The Job Service System does not contain performance standards similar
to JTPA. There are two program areas, Veterans and Migrant and
Seasonal Farmworkers (MSFW) Program which have performance
measures for the state and local offices.
The veterans standards and MSFW standards are based on equitable
services to these target groups in comparison to the overall clients
served. The standards are as follows:
Veteran Placement Standards, total, disabled and Special Disabled,
and Vietnam Era including Obtained employment, Federal
Contractor Placements, Counseling, placed in training and
reportable services.
Employment Services uses these statistics monthly to determine the
progress in meeting the goals and adjusting services if goals are not
met. Employment Services also compares its statistics to the state
statistics to ensure that we are exceeding the state's performance.
Of the 14 veteran standards, Employment Services met 12 of these
standards. The two standards which were missed, Federal Contractor
Standards for Vietnam and Special Disabled, are attributable to a large
number of hires at a meat packing plant and a low number of these
target groups who desire to work at this plant.
The following chart is a comparison of the performance for the period
ending December, 1994.
Placement Rates in Comparison to the State for Veteran Population
Category
Weld County Rate State Rate
Registered Population
Total Placement/Obt Employment
Veterans and eligible
Vietnam Era Veterans
Disabled
13
18.0%
23.86
40.06%
39.40%
50.00%
100%
12.59%
19.36%
18.44%
18.72%
Migrant and Seasonal Farmworker Program equity include a
comparison between services to MSFW and the total population.
The indicatiors are referred to jobs, provided some service,
referred to supportive services, counseled, and job
development. Weld County has consistenly met thee
indicators. Three standards are minimum service standards
which include MSFWs placed (42.40 perecent); 50 cents above
minimum wage (14.00 percent) and Non-ag Jobs +150 Days
(5.0%) . Weld County in the first quarter of the current report
period placed 29.41%; had 26.47% placements in over 50 cents
of minimum wage and had 12.75% of non-ag jobs of +150 days.
. Overall Job Service Performance
The following chart is a comparison of Weld County's
Performance to the state.
Placement Rates in Comparison to the State for Total Population
Category Weld County RateState Rate
Registered Population
Total Placement/Obt Employment
3.57% 100%
23.49% 13.82%
Job Opportunities and Basic Skills Program
There are no specific performance standards for the Job
Opportunities and Basic Skills Program. Employment Services
monitors its performance in entered employment rate, comparison
of this rate to the 10 largest counties in Colorado, quality of files
and quality of program activities.
In 1994, Weld County had a 44.0% placement rate in the JOBS
program and was third highest in the State. It was one of only a
few counties to meet the AFDC -UP (Unemployed Parent)
participation percentages and received many commendable
comments during the last state audit for good performance, files,
14
and quality of data.
Employment First Food Stamp Program
There are no federal performance standards for the Employment
First Food Stamp Program. The standards used to measure
performance in this program at the state and local level include
employment and number in GED.
Employment Services received a state award in 1993 for creativity,
sensitivity and program development, and an award in 1994 for
highest placement for a large county. We have consistently been
noted for the highest percent of full time job in comparison to
referrals and have the highest percent of individuals reentering
education.
There is a local and state goal for no errors in applications and
Weld County received a 100% rating in state reviews for the past 2
years.
b. Actual and Planned Improvements from Performance Measures
The previous chart notes Employment Services performance for PY
1994. As a Service Delivery Area, Weld County was recognized on
the "National Report Card" as being in the top 21% nationally on all
but one of the performance standards, and was the only Service
Delivery Area in the state to achieve this.
As previously stated, Employment Services has met overall
performance requirements in all of the programs. The quality of
services and program outcomes achieved by Employment Services
is derived from consistently reviewing program design,
implementation, and improving on the current systems and their
processes.
Specific actual and planned improvement for Job Service include:
15
Mandatory referrals made on job orders to quickly identify any
potential problems and follow through with the employer prior
to the 72 hour follow up requirement (Actual)
. Conduct an annual evaluation with customers to determine how
services can be improved (Planned)
Conduct a quarterly survey with employers to determine
customer satisfaction and follow up with all dissatisfied
customers
Through this demonstration project, Employment Services plans to
improve and enhance its performance in the following areas:
Update brochures and information regarding the services
available in a one -stop center
Improve labor market information and the usage of that
information by customers and staff
Increase training for staff in the areas of customer service and
satisfaction
c. Specific Outcomes Achieved
In addition to the performance outcomes for programs identified in
section 4 a, the design of Employment Services' one -stop system
has achieved the following specific outcomes/benefits for
customers:
• A single entry point for multiple employment and training
programs
• Shared data elements between programs
▪ Closer coordination between a varitey of programs
Lowered administrative costs, ensuring the maximum amount
of dollars reach the customers
• Non -duplication of services
• Better service delivery to both individual and employer
customers
16
JTPA
Through the use of the Colorado JTPA Computer Network,
monitoring of performance and data input quality is realized. Case
managers and administrative staff are able to evaluate the status
of records on an as needed basis.
Job Service
In addition to the previously discussed outcomes, the following
were achieved:
By following up on job orders immediately, staff are able to
monitor the employers' satisfaction of referrals, adjust the job
order if appropriate, and make additional referrals if needed
The employer survey has proven to be an effective instrument
in measuring employer satisfaction. The last quarter results
of returned surveys are included as Attachment 12, EmplOyer
Survey results.
d. Performance Incentives/Sanctions
The following are incentives/sanctions by program:
JTPA
Performance incentive funds are earned for meeting or exceeding
the six core performance standard measures as prescribed by the
Secretary of Labor. Technical assistance from the Governor is
provided to service delivery areas failing to meet performance
standards under the uniform criteria established in the JTPA Law.
Service delivery areas who continue to fail to meet such
performance standards for two consecutive years shall have a
reorganization plan developed and imposed by the Governor. This
plan could result in loss of funding.
17
JOBS Program
There are no direct incentives available under this program,
however failure to meet specified monthly participant case load
levels could result in reduced funding.
Job Service
The primary incentive of performance in this program is the
continuation of the contract with the Colorado Department of
Labor. There are no funding source incentives, however, results
of an effective Job Service is a great staff incentive.
Employment First Food Stamp Job Search Program
Incentives for meeting or exceeding performance standards are the
continuation of the 100% Federal funding. Sanctions for not
meeting standards could result in less than the 100% Federal
funding level.
e. Customer Feed Back Mechanisms
Employment Services recognizes the importance of customer service
as well as the importance of the evaluation and improvement of
performance based on customer feedback regarding services
received. One of the tools used by Employment Services in the
evaluation of long-term program results is the independent
evaluation completed by the state. This evaluation not only
evaluates performance standards but also includes a customer
evaluation of the program, the quality of services received, and
the benefit derived from participation.
Former customers of the JTPA Tide II -A Adult and EDWAA
programs rate the areas of occupational testing, job counseling,
classroom/skills training, on-the-job training, job placement
services, and the program as a whole. Customers rate these areas
as either excellent, good, fair or poor. The responses of the
18
customers are then used by case managers and administrative staff
to evaluate customer satisfaction levels on either an individual case
manager basis and/or the program as a whole. Based on the
results of the surveys, adjustments to the types of services
offered, the level of services offered, or the way services are
offered can be made as appropriate.
Additionally, Employment Services staff have developed a
Customer Service Plan, Attachment 13, a Quality Service
Committment Card, Attachment 14, a case manager evaluation,
Attachment 15, and an Employer Survey to evaluate customer
satisfaction, Attachment 16.
B. Product and Services Available Through Local Labor Market Information
Network
1. Level and sources of LMI
Current Labor Market Information is administered primarily through
the Colorado Department of Labor and Employment. The following
publications are primarily used by Employment Services:
Occupational Supply/Demand Report: provides a short term analysis
of estimated occupational supply/demand, based on Colorado Job
Service activity. Narrative on methodology, data limitations, and
summary analysis, as well as wage data foe selected occupations is also
included.
Colorado Occupational Wage Survey: provides wage information for
common industries in the state, calculates the averages, and reports
the information by industry.
Labor Force Review: provides analysis of current labor force
conditions and economic trends in Colorado. Contains current total
employment/unemployment estimates for Colorado and its 63 counties as
well as industry employment data. Hours and earnings data for
construction and manufacturing are included.
19
Occupation Employment Outlook: Estimates yearly job openings for 700
occupations over a five year period using the Utah Microcomputer
Matrix System. Also included are lists of the fastest growing and most
rapidly declining occupations for Colorado and the United States, and
a table of wage rates for selected occupations.
The Greeley/Weld Chamber of Commerce and Economic Development
Action Partnership (EDAP) are two sources used locally for labor
market information. EDAP is especially helpful in providing information
regarding new and expanding businesses in the local area. This
enables Employment Services to provide timely information to all
customers regarding employment opportunities and the specific training
needs for these positions.
2. Level of Detail and Currency of LMI
Labor market information utilized by Employment Services is updated
regularly as new publications are made available. The Colorado Labor
Force review is updated on a monthly basis. The Occupational Supply
and Demand Report is updated on a semi-annual basis. The
Occupational Outlook is updated on an annual basis.
Through the utilization of the JTPA Computerized Network,
Employment Services is able to conduct on-line searches of job orders
placed with the agency to determine employment needs of the local area.
3. Quantitative and Qualitative Information on Education and Training
Providers
Employment Services maintains computerized records of all activities
which customers participate in. Through this means educational
activities are identified by DOT code and site location. The JTPA
computer network is capable of structuring reports based on selected
search items. Administrative staff as well as case managers are able to
evaluate report information regarding the number of individuals who
have utilized specific training providers, the types of training
received, and the results of the customers participation. Reports can
20
be structured to compare the training DOT code to the job placement
DOT code to analyze the effectiveness of training.
Information gained from the evaluation of the reports is provided to
customers interested in training. This allows customers to be informed
about the success of past customers regarding specific training
providers, and the relevance of the training received to obtain
employment in a related field.
4. Methods Used To Make Information Widely Arrpssible To Customers
Throughout the Community
Customers have easy access in the Employment Services reception area
to all local, state, and national job opportunities. Announcements of
job openings are available to all individuals and consist of the type of
job, rate of pay, required skills, and the location of employment.
Employment Servives operates a job line which is updated on a weekly
basis and provides customers with information on all current open job
orders. Individuals can call in and browse through job openings at
their leisure. Employment Services advertises weekly in the local
newspaper for all individuals to fill higher paying, higher skill job
orders listed with our local office. Employment Services, as the local
Job Service Center, has applications and information available for
individiauls seeking employment in the state and federal employment
system. This information includes wage rate requirements and location
of employment. Individuals are registered in the State system and are
screened for job match when jobs are available.
Employment Services works extensively with EDAP to provide supply
and demand information to companies relocating to the area.
Additionally, labor market information is available to current employers
regarding wage rates, supply of labor force, etc., when they are
hiring or expanding.
Additionally, all publications listed in Section B 1 are available to all
customers.
21
C. Staff Training
Employment Services has utilized many different forms of training since the
inception of the one stop systems. The most fully utilized method is on-
the-job training. Each unit supervisors provides the day to day training
on the different programs.
As an agency we have fully utilized the training made available from the
different state through capacity building and from each of our major
funding sources.
Staff are also encouraged to access training available through the county
at our community college or through county sponsored training.
II. Local Learning Laboratory
A. Capabilities of the Weld County One -Stop System for Technical Assistance
and Test Innovations
Key staff at the Division of Human Services and Employment Services of
Weld County have been with the agency for a number of years and have
each contributed to the innovative endeavors of the employment and
training programs over the years.
Two of the major staff, Executive Director, Division of Human Services with
20 years experience; and the Director of Employment Services with 14 years
experience will provide the primary technical assistance in the "one stop"
learning laboratory. Unit supervisors as well as on-line staff have had
years of experience in delivering programs under this structure.
Some of the major initiatives under this leadership included:
* Weld County was one of 15 sites selected nationally under the
Employment Opportunities Pilot Project in 1979. This projects tested
models that had as its goals moving welfare recipients into
unsubsisdized employment.
22
• A partnership developed with the Colorado Department of labor and
Employment continues today as a result of the local merger of
employment and training programs. in 1981.
* Weld County developed and tested a Welfare Diversion Program in 1981
designed to divert welfare applicant and recipients of two parent
families into work.
* In 1984, Weld County was successful in receiving federal waivers from
Health and Human Services to broaden and test other aspect of welfare
reform with single families.
* In 1987 and Unemployment Insurance Internship Program was developed
and tested to provide a positive alternative to Unemployment
Insurance.
* In 1989 the Jobs Opportunities and Basic Skills Program was integrated
into the employment and training programs.
* In 1990 the Employment First Food Stamps program was integrated with
the employment and training programs.
* In 1992, the Youth Conservation Corp and service learning became a
part of the youth programs.
Technical assistance on the Colorado JTPA Network will provide detailed
information on a management information system, used state wide, but
tailored to met the individual needs of Weld County. Attachment VII
contains a description of the computer network and how its is utilized in
Weld County. Review of this system will includes, a single application for
Job Service and other programs for common data elements, eligibility access
into other systems, management, tracking, data entry processes,
monitoring, customized reports, and customer satisfaction results.
B. Unique Features for Weld County as a "Learning Laboratory"
23
The designation of Weld County Employment Services as a Learning
Laboratory will provide the opportunity for the exploration of a fully
integrated system at the local level. A historical perspective as well recent
perspective provides additional options as states and local labor markets as
developing one stop systems.
As a learning laboratory, Employment Services will be able to demonstrate
a working model of:
A single entry point for multiple programs
▪ A no wrong door approach
▪ A cost effective system
• Non duplication
▪ Shared data elements between programs
• A computer network which integrates and
D0L funded programs
• Customer Service Strategies
▪ Customer Satisfaction Measurements
C. Plan for Delivering Technical Assistance
. Target Audience
interfaces with numerous
The U.S. Department of labor, Employment and Training has defined the
audience for the learning laboratories as state, and or local communities or
other professionals who want hands on skills training and profession
development in looking at one -stop career center systems.
. Materials to Be Developed
The following materials will be developed:
• Information Brochure on the one -stop system to be mailed to
Service Delivery Areas, Private Industry Councils, State Office of
Employment and Training
• Brochures to be provided to customers explaining the one stop
services
24
A training and technical manual
Conference notification
. Methods for Dissemination
The following methods will be used to diseminate info regarding 11
Conferences - Employment Services will schedule between 2 and
3 conferences to be located on site to provide hands on small group
technical assistance
One to one technical assistance either on site at the requesting
agency's site
Marketing of Services Available
Written notifiction to all states and Service Delivery Areas
III. Local One Stop Test Site
Recent state and federal discussion, s and proposed changes in the Work Force
Development System address the need for improved, timely and relevant labor
market information to assist customers in determining appropriate employment
and training needs.
Weld County desires to serve as a test site to more fully integrate and develop
a user friendly system for customers relating training to supply/demand, and
availability of employment and the use of labor market inforamtion. The project
would profile occupations and training availability in northern Colorado.
The profile will include the types of training, where the training is delivered,
cost of training, etcl Also identifed would be the skills, wages, working
conditions, hours, benefits, etc. A correlation will be made between the skills
identified by employers, and the specific employers who have current for future
employment needs for the sepcific training area.
A major emphasis of the project for the customer to be able to see the relevance
of the training to the skills that employer are requiring and the identification of
the specific e;mployers. Many individuals obtain training and are then unable
to identify by name, not industry, those employers.
25
Aims Community College, a designate fo ACT national Center for education and
Work will profile job among employers ofWeld and surrounding counties to sample
most occupation areas. WorkKeys profilies the skills employers need. A
correlation will be made between the skills employers identify and the training
available.
Software will be developed which make the access of this information accessible
and understandable. The program will be designed so that the customer can
locate readily accessible ifnormation on the norther Colorado lablr demand.
The customer can then determine if they have the labor supply requairments,
i.e. , educational attainment, training, skills, and skill levels and decide if they
need additional training or ready for employment.
If additional training is necessary, relevant ifnormatin and assistance can be
obtainined at the one -stop center. This may inlcude assessments, assistance in
applying for schools, and/or enrollment into categorical programs if
appropriate.
If employment is appropriate, the one -stop center can provide the customer with
information on job opening, s locations, hiring requirments, application
procedures, job match, wage information, etc. through the basic labor
exchange.
Employment Service as a test site in this area will
26
Table of Contents
I. Description of the Local One -stop Career Center System
A. Board Outcomes
1. Universality
a. Specific Basic Services
b. Availability of Services
c. Customized Services not listed above
2. Customer Choice
a. Location of One -Stop Services
b. Provision of Information
3. Integration
a. Programs which are integrated
b. Process of Integration
c. Local Coordination Body
4. Performance -Driven Outcome -Based Measures
a. Performance Measures
b. Actual and Planned Improvements from Performance Measures
c. Specific Outcomes Achieved
d. Performance Incentives/Sanctions
27
e. Customer Feeds Back Mechanisms
B. Product and Services available Through Local Labor Market Information
Network
1. Level and sources of LMI
2. Level of Detail and Currently of LMI
3. Quantitative and Qualitative Information on Education and Training
Providers
4. Methods Used To Make Information Widely Accessible To Customers
Throughout the Community
C. Staff Training
II. Local Learning Laboratory
A. Capabilities of the Weld County One -Stop System for Technical Assistance
and Test Innovations
B. Unique Features for Weld County as a "Learning Laboratory"
C. Plan for Delivering Technical Assistance
III. Local One Stop Test Site
28
Attachment I
`)enarrment or Agency
L_ua.:act Routing No.
Employment Service ant, ..auor Fxrhange Act`::" to
Weld County
This is a legal document, legal counsel should be consulted before signing.
CONTRACT
THIS CONTRACT is made this 4th day of April 1994, by:
The Board of County Commissioners of Weld County
1151 North 17th Avenue
P.O. Box 1805
Greeley, CO 80632
(Contractor)
and
THE STATE OF COLORADO
Department of Labor and Employment
600 Grant Street, Suite 800
Denver, CO 80203-3528
(State)
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient encumbered balance for payment in Fund Code
100, ORGN Code '7414, APPR Code 306, Func Code 7500, GBL Code 2054, Contract
Encumbrance No. C DISC X61 ; and
WHEREAS, pursuant to Section 24-101-105 C.R.S., contracts between the State and
one of its political subdivisions are exempt from the State procurement code and the
selection and bidding requirements therein; and
WHEREAS, it is the intent of the parties in entering into this Contract to provide
training and employment opportunities to the unemployed, underemployed, economically
disadvantaged adults and youth, and other individuals facing serious barriers to
employment, those seeking work, and to increase the earned income of the economically
disadvantaged under a single delivery system; and
WHEREAS, it is the intent of the parties in entering into this Contract to maintain the
name "State of Colorado, Greeley Job Service Center, and the Employment Services of
Weld County" as the program name of the single delivery system; and
WHEREAS, the parties acknowledge that this is a contract for a one-year term. The
approval of this Contract shall not be considered as the approval for any subsequent
contract, nor as the expressed or implied intention of the parties to renew this Contract;
and
WHEREAS, the parties expressly acknowledge that this Contract is not an exclusive
contract for the delivery of services in Weld County - specifically, the State may place
out -stationed employees in Weld County when Federal requirements will not permit the
Contractor to meet the said requirements; and
WHEREAS, the State has in place an out -stationed employee to service Weld County
veterans. The Contractor shall cooperate fully (i.e., provide unrestricted and immediate
access to any program information) with this State employee; and
WHEREAS, it is the parties' intention that the functions of the State's out -stationed
employees will be reasonably coordinated with the County's performance pursuant to this
Contract; and
4950F Page 1 of 21 Pages
Department or Agenc" No KCT
Contract Routing No. ): Employment Service a .or Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies.
NOW THEREFORE. the parties hereto agree to the following promises, mutual
covenants and obligations herein contained.
1. Definitions. "Applicant" means any individual applying for or receiving benefits
under programs covered by this Contract.
2. Term. This Contract shall begin on July 1, 1994, through June 30, 1995.
3. General. In performance of its duties and obligations pursuant to this Contract, the
Contractor shall comply with the Wagner—Peyser Act, its applicable rules and regulations,
as amended (including completing all necessary forms, and maintaining sufficient
records). The Contractor acknowledges that it shall, at its cost, implement changes or
methods of operation recommended by the State in order to maintain its services pursuant
to this Contract in conformance with the Wagner—Peyser Act, its rules and regulations, as
amended.
3.1 The Contractor shall incur additional costs only to the extent that State's local Job
Service Centers incur like costs in implementing the said changes or methods of operation.
3.2 Where appropriate and applicable, as determined by the State, the State will provide
programmatic training or technical assistance to the Contractor on the same basis such
programmatic training or technical assistance is made available to the State's local Job
Service- Centers.
3.3 Additional training or technical assistance, or both, may be made available to the
Contractor, at the Contractor's cost, by the State, upon the Contractor's request if such
request is deemed to be reasonable by the State and the State has the available resources
to provide the additional training.
4. Job Service Center Functions. The Contractor shall, during the hours from 8:00 a.m.
through 5:00 p.m., Monday through Friday (State holidays excepted), provide the following
services:
4.1 Placement Services. Manage and provide job placement services to applicants and
employers including, but not limited to the following functions.
A. Receive, classify, and record job order information from employers; including
name and address of employer, employer contact, classifying and recording information on
employer job requirements, job content and conditions of employment.
B. Inform employers of the availability of applicants.
C. Receive, classify and record work registration information such as a:... cants
skills and abilities in accordance with State policies and procedures. Input this
information will be periodically monitored to assure that quality application information
is being gathered and input.
D. Evaluate the qualifications of applicants selected from the application files and
refer those applicants who most nearly meet the specifications on the employer's job
order. Prior to releasing a job order to non —veteran applicants, or referring non —veteran
4950F Page 2 of 22 Pages
Department or Agency k o KCT
Contract Routing No. Employment Service a: L .or Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
applicants to an employer, the Contractor's Local Veteran Employment Representative or
the delegate appointed pursuant to the provisions of Provision 7.1, as hereinafter set
forth, shall:
1. Search the files of the applications of all veteran applicants and refer the
eligible veteran applicants to the employer; and
2. Approve, in writing, the release of the job order to non -veteran applicants
because either there were no eligible veterans for referral or all eligible veterans had
been contacted and referred to the employer.
E. Provide follow-up to employers listing job orders in accordance with
departmental timeframes for all such activity.
F. Job Development Activities.
1. General. The Contractor shall conduct ongoing public relations activities
to inform the Weld County employer community of the Contractor's services. Acceptable
activities include mass mailing, mass advertising campaigns, telephone canvassing or
conducting seminars directed at the employer community.
2. Service to Individual Applicants. Whenever an applicant cannot in good
faith be referred to a job order because of either the applicant's qualifications or personal
needs, the Contractor shall appropriately contact all appropriate employers, via telephone
or in person, to inform them of an applicant's availability, and their qualifications. The
Contractor shall consolidate, where appropriate, all contacts to an employer (or person) to
limit the number of contacts to a single employer.
G. Provide, upon request, local and state labor market information to applicants
and employers.
H. Performance Goals.
1. General. The overall minimum performance standard for the Job Service
Program shall be established in the planning process between the Area Director and the
Office Manager. Of the number of veteran applicants, the Contractor shall place the
percentages mandated by Federal Veteran Placement Standards.
4.2 Special Services to Unemployment Insurance Recipients (UI Claimants). The
Contractor shall:
A. Notify all employers who place a job order with the Contractor of the benefits
and opportunities of hiring UI claimants.
B. Refer questions regarding unemployment insurance claims procedures and
processing to the centralized UI Unit in Denver via the toll free 800 telephone number.
1. Schedule and register UI claimants for work in accordance with
departmental procedures via CUBS data entry A9 and E9 screens (limited input profile and
inquiry for regular business purposes).
2. Conduct follow—up activities as appropriate.
4950F Page 3 of 22 Pages
Department or Agency No. KCT
Contract Routing No. '. .
Employment Service al . it Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
4.3 Counselina Services. The Contractor shall provide (via a State —approved counselor)
counseling services to assist all applicants with problems in vocational choice, change, or
adjustment. The Contractor's services shall include the development and maintenance of
individualized Employability Development Plans.
4.4 Testing Services. The Contractor shall provide testing services to applicants to
obtain information on aptitudes and skills, as an aid in counseling, and in the selection of
applicants for jobs. The Contractor shall comply with 41 CFR, 60-2 29 CFR 1627, and
CFR 32 in conducting Employment Testing services.
4.5 Non —Job Order Referral Services. The Contractor shall refer applicants, where
appropriate, to other agencies for vocational rehabilitation, health care, financial aid,
child care and other supportive services, or other employment and training services.
A. In the event the Contractor refers an applicant to an agency providing any of
the above services, the Contractor shall conduct follow—up activities after the referral to
determine if the applicant received the needed services and whether the Contractor can
provide additional services to the applicant.
B. The Contractor shall give priority to eligible veteran applicants over
non —veteran applicants in making the above referrals.
4.6 Soecial Services to the Handicapped. The Contractor shall designate at least one
person whose duties shall include providing the services and activities described within
this Contract for handicapped persons.
4.7 Other Services. The Contractor shall provide intrastate and interstate clearance of
job orders, and complaint resolution and employer assistance with equal employment
opportunity regulations to applicants and employers.
5. Input into the State computer system. In addition to maintaining records and
completing the required forms:
A. The Contractor shall track and input ,d1 transactional information and other
information necessary to update the State's ENDS/ODDS files via direct input into the
State of Colorado, Department of Labor and Employment computer system on a daily
basis; or
B. The Contractor may input this data into other automated JTPA systems on a
daily basis with the approval of the Colorado Department of Labor and Employment.
C. More specifically, but without exclusion, the Contract shall input, on a daily
basis, the following information:
1. All application information received from applicants;
2. Services provided to applicants (referrals to job orders, referrals to other
organizations, job placements, workshops, etc.); and
3. Job orders received from employers with specification of whether the
employer is a Federal contractor.
4950F Page 4 of 21 Pages
Department or Agency LIT
Contract Routing No. 95-019: Employment Service and Laoor Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
6. Contractor's Duties Concerning Accessing and Using State Information.
A. The Participating Agency shall adhere to Section 8-72-107 C.R.S. (1986 Repl.
Vol. 3B), as amended, of the Colorado Employment Security Act and shall not release any
State information to any other person or entity other than the individual wage earner,
benefit recipient, or employing unit.
1. Except for releasing information for the purpose of conducting normal
placement and counseling activities, all other requests must be cleared through the
Contract Coordinator.
2. Section 8-72-107 C.R.S., (1986 Repl. Vol. 3B) as amended, states in part
that information obtained from any individual pursuant to the administration of the
department shall be held confidential. The restriction states that the information shall
not be given "in any manner revealing the individual's or employing unit's identity". This
section provides fines and imprisonment for violation of its provision.
B. The Participating Agency shall only use and access the State information to the
extent necessary as specified in provision 2. Only the Participating Agency's employees
who are directly responsible for the usage specified in provision 2 shall have access to or
use of the State information. Prior to allowing any employee to access or use any State
information or participate in any State job placement activity, the Participating Agency
shall require such person to review and agree to (by signing a copy of Notice of Personal
Compliance Form, incorporate herein by reference and attached hereto as "Exhibit A")
abide by the terms of this Agreement. Also, if the Participating Agency requests
transaction level access rather than just inquiry capability, the Participating Agency shall
require each person to obtain an acceptable security clearance.
The elements of an acceptable security clearance are: 1) criminal record check must be
arranged through a legitimate law enforcement agency, 2) the criminal record check must
fully identify the issuing law enforcement agency and must bear the signature of the
issuing law enforcement official, 3) the criminal record check must reveal that the
Non-CDLE user has no job -related felony conviction arising from an offense(s) occurring
in the five-year period preceeding the request for new or additional transaction level
access to security sensitive applications, 4) the Non-CDLE user or contracting agency
must be responsible for all costs of the criminal record check. If an acceptable security
clearance is not submitted, transaction level access will be denied. The Participating
Agency shall also provide all completed compliance forms to the Contract Coordinator.
The determination of an acceptable security clearance is solely within the discretion of
the State.
C. Take all necessary precautions (including but not limited to: safeguarding the
storage of State information, restricting which employees or agency are given access to
State information) to protect the State information from unauthorized access, usage, or
release.
D. Permit employees or authorized agents of the State to make onsite inspections,
during normal business hours, to ensure that the requirements of the Colorado
Employment Security Act and the Federal statutes and regulations are being met.
E. Comply with all security and access procedures established by the State and
submit the names of employees or agents authorized to access State information to the
State's Contract Coordinator. As these personnel change, updates shall be provided to
enable access to be limited to authorized personnel at authorized terminals.
4950F Page 5 of 21 Pages
Department or Agency "CT
Contract Routing No. S. u Employment Service an Jr Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
F. Abide by and agree to by signature where appropriate the Code of Ethics and
Reporting included and incorporated by reference and attached hereto as "Exhibit B:,
Gratuities and Credit for Placement Policy Statement attached hereto as "Exhibit C",
Memorandum for Certification of Compliance with State of Colorado Employment
Policies attached hereto as "Exhibit D", and the Code of Ethics and Reporting re-nrding
the Access and Use of State Information and Job Placement attached hereto as "¶xhibit
E".
7. Services to Veterans. In addition to its Job Service Center functions, the Contractor
shall:
7.1 Provide, at the Contractor's own expense, a full-time Local Veterans Employment
Representative ("LVER"), or an individual designated by the Contractor to perform the
duties of an LVER in the event of the full-time LVER's absence, who shall be fully
devoted to discharging the following duties:
A. Functionally supervise all of the Contractor's services to eligible veterans;
B. Maintain regular, but not less frequently than on a monthly basiscontact with
community leaders, employers, labor unions, training programs, act
rans
organizations and eligible veterans;
C. Personally provide, or functionally supervise the delivery of job service center
services to eligible veterans, including intake, assessment, counseling, job -search
assistance, referral and placement;
D. Monitor the listing of jobs and subsequent referrals of qualified veterans with
employers who have Federal government contracts in excess of Ten Thousand and No/100
Dollars ($10,000.00).
E. Report, in writing, all complaints filed under USC, Title 38, Chapter 42, Section
2003 to the Department of Labor and Employment, Employment Services Branch, Attn:
State Veterans Coordinator, 600 Grant St., Suite 900, Denver, CO 80203-3528. The
Contractor shall take special precautions to report those complaints regarding failures by
Federal agencies to list vacant positions with the Contractor; complaints regarding
failures to implement veterans preference laws; and complaints against employers who
should comply with the Mandatory Job Listing Program.
F. Resolve complaints filed under USC, Title 38, Chapter 42, Section 2003. Any
complaints not resolved within ten (10) days of their receipt shall be referred to:
Department of Labor and Employment, Employment Services Branch, Attn: State
Veterans Coordinator, the State Veterans Representative (Alan Folkestad), 600 Grant St.,
Suite 900, Denver, CO 80203-3528.
7.2 Notify all employers, labor unions, and training programs that place a job order with
the Contractor of the benefits and opportunities in conducting on-the-job training and
apprenticeship programs for veterans.
7.3 Assist employers in identifying and acquiring prosthetic and sensory aids and devices
to enhance the employment of disabled veterans.
8. Cooperate with the State's efforts to service Weld County veterans. The Contractor
shall provide unrestricted and immediate access to and copies of all employers,
employers' contacts, job listings, and any applicant information to the State upon
request. The Contractor shall not take any action to hinder, interfere, or delay the
4950F Page 6 of 21 Pages
Department or Agency . .. :T
Contract Routing No. 95-019: Employment Service and Labor Exchange Activity to
Weld County
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State's efforts, whether those efforts are in conjunction with or independent of the
Contractor's, to improve service to the citizens of Weld County.
8.1 The Contractor acknowledges the State's Disabled Veteran Outreach Program (DVOP)
and its needs to conduct job development and referral within Weld County, and shall
cooperate fully and release information in accordance to the above provision to this
program.
8.2 The State shall advise the Contractor of its DVOP representative's plan of action for
job development on a monthly basis.
9. Targeted Jobs Tax Credit. The Contractor shall inform employers of the benefits of
Targeted Jobs Tax Credit program and refer all other activity regarding this program to
the TJTC Coordinator, in Denver.
10. Housing Inspections. Contractor shall provide six (6) housing inspections pursuant to
20 CFR Part 654 and Occupational Safety and Health (OSHA) Regulation 1910.142.
11. Migrant and Seasonal Farm Workers. The Contractor shall meet all current Migrant
and Seasonal Farm Workers' Equity and Minimum Service Level indicators and comply
with 20 CFR, Parts 651, 652 and 653.
12. Alien Immigration. The Contractor shall forward all inquiries related to
Non —Agricultural Alien Labor Certifications to: State Immigration Program Coordination,
600 Grant St., Suite 900, Denver, CO 80203-3528.
13. Forms.
13.1 The State shall provide to Contractor all forms necessary for the Contractor to
provide Job Service Center functions under the Wagner—Peyser Act of 1933.
14. Program Funding. In return for the services of the Contractor as described in this
Contract, the State shall compensate the Contractor as follows:
All services except for Veterans and Housing Inspection $196,907.00
Housing Inspection (6 inspections at $230.00 each) 1,380.00
The Contractor shall submit monthly expenditure statements itemizing costs
incurred by type, amount, and individual on forms prescribed by the State. In no event
shall the Contractor's total compensation under this Contract exceed One Hundred
Ninety —Eight Thousand, Two Hundred Eighty —Seven and No/100 Dollars ($198,287.00).
14.1 The Contractor acknowledges that it shall be solely responsible for any and all
costs associated in providing the Local Veterans Employment Representative. Under no
circumstances shall any of the above funding be used to pay for such expenses.
15. Property Management. The State agrees to loan all State computer equipment
4950F Page 7 of 21 Pages
Department or Agency . Y
Contract Routing No. 9:,—019. Employment Service anu s.abor Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
presently in possession of the Contractor for the term of this Contract. Title to all such
property shall remain with the State.
15.1 The Contractor shall continue to maintain during the term of this Contract a
complete inventory of the equipment which is covered by this Contract. A signed
document listing the inventory and receipt of such equipment shall be retained by the
State and the Contractor. The Contractor shall be responsible for any loss of State
property, and damage beyond ordinary wear and tear.
15.2 The Contractor shall not loan or otherwise permit the use of the equipment to
parties outside of the Contractor's program.
15.3 The Contractor shall maintain sufficient insurance on all of the State's equipment
in the possession of the Contractor. Such insurance shall reimburse the State for
replacement value costs in the case of loss or damage due to theft or casualty.
15.4 The Contractor shall provide sufficient proof of the above insurance coverage to
the State upon receipt of the State's request.
16. Acknowledgement of the State's Contribution in Publications. The Contractor
shall acknowledge in all its correspondence, publications, or materials distributed to the
public, that all employment services by the Contractor are provided in cooperation with
the State of Colorado, Department of Labor and Employment. Such acknowledgement
shall be made conspicuously and in plain language.
17. Single Audit Compliance. The Contractor agrees to permit an independent auditor
of DOLE to have access to Contractor's records and financial statements as necessary to
comply with the Single Audit Act as implemented in OMB Circular A-128; to arrange for
an annual financial and compliance audit in accordance with OMB Circular A-128; and to
deliver a copy of the audit report within thirty (30) days of its issuance, to DOLE.
18. Special Provisions.
A. Legal Authority. The Contractor warrants that it possesses the legal authority
to enter into this Contract. The person or persons signing this Contract or any
attachments hereto on behalf of the Contractor also warrants that they have full
authorization to execute this Contract and any attachments hereto.
B. Federal Funding. Payment pursuant to this Contract is in Federal funds and is
subject to and contingent upon the continuing availability of the Federal funds for the
purposes hereof. In the event that said funds, or any part thereof, become unavailable as
determined by the State, the State may immediately terminate this Contract.
C. Parties' Relationship. The Contractor shall perform its duties hereunder as an
independent contractor and not as an employee. Neither the Contractor nor any agent or
employee of the Contractor shall be or shall be deemed to be an agent or employee of the
state. Contractor shall pay when due all required employment taxes and income tax
4950F Page 8 of 21 Pages
Department or Agency "1. Ir"T
Contract Routing No. •01. Employment Service an.. —ale__ Exchange Activity to
Weld County
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withholding, including all federal and state income tax and local head tax or any monies
paid pursuant to this Contract. Contractor acknowledges that the Contractor and its
employees are not entitled to unemployment insurance benefits unless the Contractor or a
third party provides such coverage and that the state does not pay for or otherwise
provide such coverage. Contractor shall have no authorization, express or implied, to bind
the state to any agreements, liability, or understanding except as expressly set forth
herein. Contractor shall provide and keep in force worker's compensation (and show proof
of such insurance) and unemployment compensation insurance in the amounts required by
law, and shall be solely responsible for the acts of the Contractor, its employees and
agents.
D. Compensation.
1. The State shall establish billing procedures and reimburse the Contractor
for actual, reasonable and necessary expenses incurred in providing services pursuant to
this Contract, based on the submission of monthly itemized expenditure statements.
2. Payments pursuant to this Contract shall be made as earned, in whole or
in part, from available State funds encumbered for the purchase of the described
services. The liability of the State, at any time, for such payments shall be limited to the
amount of such encumbered funds remaining.
3. In the event this Contract is terminated, final payment to the Contractor
may be withheld at the discretion of the State until the State tenders final acceptance of
the Contractor's performance or completion of a final audit by the State.
4. Incorrect payments to the Contractor due to omission, error, fraud, or
defalcation shall be recovered from the Contractor either by the Contractor reimbursing
the State or by deduction from subsequent payments under this Contract or other
contracts between the State and the Contractor, or by the State as a debt due to the
State.
E. Federal Certification on Debarment and Suspension. The Contractor agrees to
comply with all applicable regulations pursuant to Executive Order 12549, including,
Debarment and Suspension: Participants' Responsibilities, 29 CFR 98.510 (1990), and
further agrees to complete the required "Certification Exclusion — Lower Tiered Covered
Transactions,"attached hereto, made a part hereof, and marked Exhibit F. A signed,
original completed certificate shall be provided to the State.
F. Federal Certification on Lobbying Activities. The Contractor agrees to
comply with all applicable regulations pursuant to Section 319 of Public Law 101-121,
Guidance for New Restrictions on Lobbying, including, Certification and Disclosure, 29
C.F.R. 93.110 (1990), and further agrees to complete the required "Certification
Regarding Lobbying," attached hereto, made a part hereof, and marked as Exhibit G. A
signed, original completed Certificate shall be provided to the State.
G. Confidentiality of Records.
1. In the event the Contractor shall obtain access to any records or files of
the State in connection with, or during the performance of, this Contract, the Contractor
4950F Page 9 of 21 Pages
Department or Agency "n. Kr'T
Contract Routing No. S. J1: Employment Service an _at Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
shall keep such records and information confidential and shall comply with all laws and
regulations concerning the confidentiality of such records to the same extent as such laws
and regulations apply to the State.
2. If the contract is subject to the Colorado Employment Security Act,
Articles 70 to 82 of Title 8, C.R.S., (CESA), then the Contractor shall be considered an
agent of the State only for the purposes of the confidentiality requirements of CESA, and
agrees to be bound by all confidentiality requirements of CESA.
3. Contractor agrees to notify and advise in writing, all employees, agents,
consultants, licensees, or sub -contractors of the said requirements of confidentiality and
of possible penalties and fines imposed for violation thereof, and secure from each an
acknowledgment of such advisement and agreement to be bound by the terms of this
agreement as an employee, agent, consultant, licensee or sub -contractor of the
Contractor, as the case may be.
4. Any breach of confidentiality by the Contractor or third party agents of
the Contractor shall constitute good cause for the State to cancel this Contract, without
liability; any and all information delivered to the Contractor shall be returned to the
State.
5. Any State waiver of an alleged breach of confidentiality by the
Contractor or third party agents of the Contractor is not to imply a waiver of any
subsequent breach.
H. Ownership of Materials and Information. Unless otherwise agreed to in a
written amendment executed and approved pursuant to State Fiscal Rules, the parties
agree that all material, information, data, computer software, documentation, studies,
and evaluations produced in the performance of this Contract is the sole property of the
State.
I. Reporting. The Contractor shall submit a written program report specifying
progress made for each activity identified in the Contractor's duties and obligations,
regarding the performance of the Contract. Such written analysis shall be in accordance
with the procedures developed and prescribed by the State. The preparation of reports in
a timely manner shall be the responsibility of the Contractor and failure to comply may
result in delay of payment of funds or termination of the Contract. The Contractor shall
provide the State at least the following reports on a monthly basis unless otherwise
specified: Report on Veteran's Activity; Job Service Center Self Appraisals (quarterly);
Interstate Job Bank Listing; Form 145 - Rural Manpower Bulletin Report; ETA -223 -
In -Season Farm Labor Report; ETA 5148 D, Part One - Services to Migrant and Seasonal
Farm Workers; Part Two - Agricultural Clearance Order Activity and Field Check Report
(quarterly); Summary of Outreach Activity for Migrant and Seasonal Farm Workers; ETA
338 - Housing Inspection; a copy of the Contractor's report to the Weld County Private
Industry Council; and, the Contractor's compilation of placements per staff year worked
and placement transactions per staff year worked (annually).
J. Records.
1. The Contractor shall maintain a complete file of all records, documents,
communications, and other materials which pertain to the operation of programs or the
delivery of services under this Contract. Such materials shall be sufficient to properly
reflect all direct and indirect costs of labor, materials, equipment, supplies, and services,
4950F Page 10 of 21 Pages
Department or Agency "n. 1< T
Contract Routing No. -01. Employment Service ai. La. Exchange Activity to
Weld County
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and other costs of whatever nature for which a contract payment was made. These
records shall be maintained according to generally accepted accounting principles and
shall be easily separable from other Contractor records.
2. All such records, documents, communications, and other materials shall
be the property of the State and shall be maintained by the Contractor, in a central
location and custodian, on behalf of the State, for a period of three (3) years from the
date of final payment under this Contract, or for such further period as may be necessary
to resolve any matters pending (including audits performed by the federal government).
K. Performance Monitoring.
1. Contractor shall permit the State, the U.S. Department of Labor, or any
other duly authorized agent or governmental agency, to monitor all activities conducted
by the Contractor pursuant to the terms of this Contract. Such monitoring may consist of
internal evaluation procedures, examination of program data, special analyses, on —site
checking, formal audit examinations, or any other reasonable procedures. All such
monitoring shall be performed in a manner that shall not unduly interfere with contract
work.
2. The Contractor authorizes the State to perform audits or inspections of
its records at any reasonable time during the term of this Contract and for a period of
three (3) years following the termination of this Contract.
L. Remedies. In addition to other specified remedial actions, the Executive
Director of the State or his designee may exercise the following remedial actions should
he find the Contractor substantially failed to satisfy or perform the duties and obligations
in this Contract. Substantial failure to satisfy the duties and obligations shall be defined
to mean insufficient, incorrect, improper activities or inaction by Contractor. These
remedial actions are as follows:
1. Withhold payment to Contractor until the necessary services or
corrections in performance are satisfactorily completed;
2. Request the removal from work on the Contract of any employee of
Contractor whom the Executive Director or designee justifies as being incompetent,
careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued
employment on the Contract he deems to be contrary to the public interest or not in the
best interest of the State;
3. Deny payment for those services or obligations which have not been
performed and which due to circumstances caused by Contractor cannot be performed or
if performed would be of no value to the State. Denial of the amount of payment must be
reasonably related to the amount of work or performance lost to the State; or
4. Terminate the Contract if after a thirty (30) day corrective action period
substantial improvement in performance is not documented, without the required notice
and without compensation for termination costs.
M. Non —Assignability. The duties and obligations of the Contractor cannot be
assigned, delegated, nor subcontracted except with the express written consent of the
State. This Contract shall inure to the benefit of and be binding upon the parties hereto
and their respective successors and assigns.
4950F Page 11 of 21 Pages
Department or Agency "Tn. KIT
Contract Routing No. S J15 Employment Service ar. ..at Exchange Activity to
Weld County
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N. Litigation. Unless otherwise provided, the Contractor shall notify the State,
within five (5) days after being served with a summons, complaint, or other pleading in a
case which involves services provided under this Contract and which has been filed in any
Federal or State court or administrative agency, and shall deliver copies of such document
to the State.
O. Termination. Either party may terminate this Contract by giving the other
party thirty (30) days notice by certified or registered mail, return receipt requested. If
notice is so given, this Contract shall terminate on the expiration of the thirty days, and
the liability of the parties hereunder for further performance of the terms of this
Contract shall thereupon cease, but the parties shall not be released from the duty to
perform their obligations up to the date of termination.
P. Severability. To the extent that this Contract may be executed and
performance of the obligations of the parties may be accomplished within the intent of
the Contract, the terms of this Contract are severable, and should any term or provision
hereof be declared invalid or become inoperative for any reason, such invalidity or failure
shall not affect the validity of any other term or provision hereof. The waiver of any
breach of a term hereof shall not be construed as a waiver of any other term, or the same
term upon subsequent breach.
Q. Entire Understanding. This Contract is intended as the complete integration
of all understandings between the parties. No prior or contemporaneous addition,
deletion, or other amendment hereto shall have any force or effect whatsoever, unless
embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other
amendment hereto shall have any force or effect unless embodied in a written contract
executed and approved pursuant to the State Fiscal Rules.
R. Notice Procedure. All notices required and permitted pursuant to this
Contract shall be in writing and shall be deemed given when personally served or three (3)
days after deposit in the United States Mail, postage prepaid, registered or certified,
return receipt requested, and addressed to the following parties or to such other address
as has been designated by a notice complying with the foregoing requirements.
CONTRACTOR: STATE:
Ms. Linda Perez, JSC Director
Employment Services of Weld County
P.O. Box 758
Greeley, CO 80632
(303) 353-3815
and
Executive Director
Division of Human Resources
P.O. Box 1805
Greeley, CO 80632
Mr. Melvin Madden, CFO
Department of Labor and Employment
600 Grant Street, Suite 800
Denver, CO 80203-3528
(303) 837-3861
and
Mr. Thomas E. Ivory, Northern Area Director
Department of Labor and Employment
600 Grant Street, Suite 900
Denver, CO 80203-3528
(303) 837-3927
S. CONTROLLER'S APPROVAL. This Contract shall not be deemed valid until it
shall have been approved by the Controller of the State of Colorado or such assistant as
he may designate.
4950F Page 12 of 21 Pages
Department or Agency K ^'
Contract Routing No. 9.. -015. Employment Service an_ _ab... Exchange Activity to
Weld County
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1. If the date of the State Controller's approval is subsequent to the effective
date specified in if 1, all provisions relating to time of performance and payment shall be
reduced proportionately to account for the reduction of work and services.
2. The parties expressly acknowledge that the State shall not be liable for
payment of work or services, nor for costs or expenses incurred by the Contractor, prior
to the proper execution and approval of this Contract.
T. Fund Availability. Financial obligations of the State payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and
otherwise made available.
U. Bond Requirement. If this Contract involves the payment of more than fifty
thousand dollars for the construction, erection, repair, maintenance, or improvement of
any building, road, bridge, viaduct, tunnel, excavation or other public work for this State,
the Contractor shall, before entering the performance of any such work included in this
Contract, duly execute and deliver to and file with the official whose signature appears
below for the State, a good and sufficient bond or other acceptable surety to be approved
by said official in a penal sum not less than one—half of the total amount payable by the
terms of this Contract. Such bond shall be duly executed by a qualified corporate surety,
conditioned upon the due and faithful performance of the Contract, and in addition, shall
provide that if the Contractor or his subcontractors fail to duly pay for any labor,
materials, team hire, sustenance, provisions, provender or other supplies used or consumed
by such Contractor or his subcontractor in performance of the work contracted to be
done, the surety will pay the same in an amount not exceeding the sum specified in the
bond, together with interest at the rate of eight per cent per annum. Unless such bond,
when so required, is executed, delivered and filed, no claim in favor of the Contractor
arising under this Contract shall be audited, allowed or paid. A certified or cashier's
check or a bank money order payable to the Treasurer of the State of Colorado may be
accepted in lieu of a bond. This provision is in compliance with 38-26-106 CRS, as
amended.
V. Indemnification. To the extent authorized by law, the Contractor shall indemnify,
save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability, and court awards including costs, expenses, and attorney fees incurred
as a result of any act or omission by the Contractor, or its employees, agents,
subcontractors, or assignees pursuant to the terms of this Contract.
W. Discrimination and Affirmative Action. The Contractor agrees to comply with
the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and
other applicable law respecting discrimination and unfair employment practices, Section
24-34-402, C.R.S. (1988 Repl. Vol. I0A), as amended, and as required by Executive Order,
Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, during
the performance of this Contract, the Contractor agrees as follows:
1. The Contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, national origin, sex, marital status, religion,
ancestry, mental or physical handicap, or age. The Contractor will take affirmative
action to insure that applicants are employed, and that employees are treated during
employment, without regard to the above mentioned characteristics. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or
transfer, recruitment or recruitment advertising; lay-offs or terminations; rates of pay or
4950F Page 13 of 21 Pages
Department or Agency . KIT
Contract Routing No. 9_ -019. Employment Service an... ..21:x. Exchange Activity to
Weld County
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other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth provisions of
this non-discrimination clause.
2. The Contractor will, in all solicitations or advertisements for employees
placed by or on behalf of the Contractor, state that all qualified applicants will receive
consideration for employment without regard to race, creed, color, national origin, sex,
marital status, religion, ancestry, mental or physical handicap, or age.
3. The Contractor will send to each labor union or representative of workers with
which he has collective bargaining agreement or other contract or understanding, notice
to be provided by the contracting officer, advising the labor union or workers'
representative of the Contractor's commitment under the Executive Order, Equal
Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations,
and relevant Orders of the Governor.
4. The Contractor and labor unions will furnish all information and reports
required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16,
1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and
will permit access to his books, records, and accounts by the contracting agency and the
office of the Governor or his designee for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
5. A labor organization will not exclude any individual otherwise qualified from
full membership rights in such labor organization, or expel any such individual from
membership in such labor organization or discriminate against any of its members in the
full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or
ancestry.
6. A labor organization, or the employees or members thereof will not aid, abet,
incite, compel or coerce the doing of any act defined in this Contract to be discriminatory
or obstruct or prevent any person from complying with the provisions of this Contract or
any order issued thereunder; or attempt, either directly or indirectly, to commit any act
defined in this Contract to be discriminatory.
7. In the event of the Contractor's non-compliance with the non-discrimination
clauses of this Contract or with any of such rules, regulations, or orders, this Contract
may be cancelled, terminated or suspended in whole or in part and the Contractor may be
declared ineligible for further State contracts in accordance with procedures, authorized
in Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and
the rules, regulations, or orders promulgated in accordance therewith, and such other
sanctions as may be imposed and remedies as may be invoked as provided in Executive
Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, or by rules,
regulations, or orders promulgated in accordance therewith, or as otherwise provided by
law.
8. The Contractor will include the provisions, Subsections (A) through (G) of
Section W of this Contract, in every subcontract and subcontractor purchase order unless
exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal
Opportunity and Affirmative Action, dated April 16, 1975, so that such provisions will be
binding upon each subcontractor or vendor. The Contractor will take such action with
respect to any sub -contracting or purchase order as the contracting agency may direct, as
4950F Page 14 of 21 Pages
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a means of enforcing such provisions, including sanctions for non-compliance; provided,
however, that in the event the Contractor becomes involved in, or is threatened with
litigation, with the subcontractor or vendor as a result of such direction by the
contracting agency, the Contractor may request the State of Colorado to enter into such
litigation to protect the interest of the State of Colorado.
X. Colorado Labor Preference.
I. Provisions of 8-17-101 & 102, C.R.S. (1986 Repl. Vol 3B) for preference of
Colorado labor are applicable to this Contract if public works within the State are
undertaken hereunder and are financed in whole or in part by State funds.
2. When a construction contract for a public project is to be awarded to a bidder,
a resident bidder shall be allowed a preference against a non—resident bidder from a state
or foreign country equal to the preference given or required by the state or foreign
country in which the non—resident bidder is a resident. If it is determined by the officer
responsible for awarding the bid that compliance with this subsection may cause denial of
federal funds which would otherwise be available or would otherwise be inconsistent with
requirements of federallaw, this subsection shall be suspended, but only to the extent
necessary to prevent denial of the moneys or to eliminate the inconsistency with federal
requirements, Sections 8-19-101 and 102 C.R.S. (1986 Repl. Vol. 3B), as amended.
Y. General.
1. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution, and enforcement of this
Contract. Any provision of this Contract whether or not incorporated herein by reference
which provides for arbitration by any extra —judicial body or person or which is otherwise
in conflict with said laws, rules, and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this
or any other special provision in whole or in pan shall be valid or enforceable or available
in any action at law whether by way of complaint, defense, or otherwise.
Any provision rendered null and void by the operation of this provision will not invalidate
the remainder of this Contract to the extent that the contract is capable of execution.
2. At all times during the performance of this Contract, the Contractor shall
strictly adhere to all applicable federal and state laws, rules and regulations that have
been or may hereafter be established.
3. The signatories hereto aver that they are familiar with Sections 18-8-301, et.
sew., (Bribery and Corrupt Influences), and 18-8-401, gj. s1., (Abuse of Public Office),
C.R.S.(1986 Repl. Vol. 8B), as amended, and that no violation of such provisions is present.
4. The signatories aver that to their knowledge, no state employee has a personal
or beneficial interest whatsoever in the service or property described herein.
4950F Page 15 of 21 Pages
Department or Agency -T
Contract Routing No. S_ -015. Employment Service an_ . at__ Exchange Activity to
Weld County
This is a legal document, legal counsel should be consulted before signing.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the
day first above written.
THE COMMISSIONERS OF WELD COUNTY STATE OF COLORADO �-
Roy Romero Governor /
/(l♦ By. /7i1l-1. /Alit
051 ,/cid , EIecutive'Director
7 --
_,Department of Labor and Employment
By: /.( / G -f.
Vial ism "ester
Title: Chairman
Federal Tax ID: 84-6000813
Attest (Seal)
By: !l C / n,c r:vt/k
Corporate Secretary or Equivalent
APPROVALS:
ATTORNEY GENERAL
DIVISION OF ACCOUNTS AND CONTROL
Clifford W. Hall, State Controller
Melvin Madden
State Controller Designee
6
Date
4950F Page 16 of 21 Pages
Attachment II
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
This Agreement, made and entered into this 23rd day of
the Weld County Department of Social Services, hereinafter
Services," and the Weld County Division of Human Resources, on
Services of Weld County, hereinafter referred to as "Employment
WITNESSETH:
May, 1994, by and between
referred to as "Social
behalf of the.Employment.
Services."
WHEREAS, the Federal Family Support Act of 1988 created the Job Opportunities and
Basic Skills (JOBS) Program for recipients of Aid to Families of Dependent Children (AFDC)
to assist recipients to become self-sufficient by providing needed employment - related
activities and support services: and
WHEREAS, the State of Colorado, as the State IV -A Agency, administers the JOBS
Program, which has been renamed by the State of Colorado as the "New Directions Program."
and
WHEREAS, the State of Colorado, as the State IV -A agency, has designated Social
Services as a New Directions County to implement the New Directions Program in Weld County,
and
WHEREAS. Social Services received funding and authority from the State IV -A agency
to provide Weld County New Directions services. These funds have been budgeted,
appropriated, and otherwise made available, and a sufficient encumbered balance for payment
in Contract.Encumbrance Number: FY93-ND-002, and
WHEREAS, Employment Services received funding and authority from the Wagner Peyser
Act, the Job Training Partnership Act, and other related employment and training laws, to
provide county -level employment and training programs for job applicants and eligible
participants, and
WHEREAS, Social Services has selected Employment Services as a service provider
because of past performance in providing similar services, demonstrated effectiveness,
fiscal accountability, cost efficiency, and ability to meet performance standards as set
forth in the Agreement, and
WHEREAS, Social Services has ensured that such services or activities provided under
this contract are not otherwise available to New Directions participants on a non -
reimbursable basis, and
WHEREAS, Social Services and Employment Services are both governed by the Board of
Weld County Commissioners, and
WHEREAS, the Board of Weld County Commissioners and the Weld County Private Industry
Council approved a Weld County New Directions Program plan for Fiscal Year 1994 that was
jointly developed, planned, and coordinated between Social Services and Employment
Services, and
WHEREAS, the Weld County New Direction Program plan for Fiscal Year 1994 has been
approved by the State IV -A agency.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 2
NOW THEREFORE, in consideration of the premises and of the covenants and agreements
contained herein, the parties hereto covenant and agree as follows:
1. Term
This Agreement shall remain in effect indefinitely and is subject to
the availability of funding. The Agreement will be reviewed annually or as needed
by both parties and is subject to the provisions of paragraph 23 herein.
The term for funding by Social Services to Employment Services shall be for a period
beginning July 1, 1994, and ending June 30, 1995, and subject to the provisions of
paragraphs 3, 4, and 5 herein.
2. Geographic Areas to be Served
New Directions Program services shall be provided to welfare recipients who reside
in Weld County and are determined eligible by Social Services, to participate in the
Weld County New Directions Program.
3. Employment Services and Social Services Responsibilities
Employment Services and Social Services shall jointly perform the following
functions.
A. develop, plan, and amend the Weld County New Directions Program Plan;
B. develop, plan, and amend procedures, guidelines, principles, and policies for
program operations to be approved by the Board of Weld County Commissioners;
C. provide case management services for New Directions participants, as described
in the Weld County New Directions Plan, 9 CCR 2503-1, Section 3.634.14, and
Weld County operating procedures;
D. develop an employability development plan for New Directions
participants, as described in the Weld County Plan, 9 CCR 2503-1, Section
3.634.15, and Weld County operating procedures;
E. negotiate with New Directions participants and enter into Participant -Agency
Agreements, following an initial assessment and in conjunction with the
development of the employability development plan, as described the in Weld
County New Directions Plan, 9 CCR 2503-1, Section 3.634.16, and Weld County
operating procedures;
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 3
F. prepare and provide client tracking and the monitoring of participation,
program goals, and program outcomes to assure that legislative and law intent
is met and resources are being utilized for the maximum benefit;
G. Participate in the conciliation process.
H. determine individuals who shall be considered to have self -initiated education
or training program and assess if such individuals' participation in New
Directions to determine component.
I. meet the monthly average participation rates as described in the Weld County
New Directions Plan, as amended, and
J. provide a public record of the resources devoted, activities undertaken, and
performance achieved for the benefit of the Board of Weld County
Commissioners, funding sources, the Weld County Private Industry Council,
local citizenry, and taxpayers.
4. Social Services Responsibilities
Social Services shall be responsible to perform the following functions:
A. provide overall program administration of the Weld County New Directions
Program, as outlined in Public Law 100-485 and 9 CCR 2503-1, Section 3.630;
B. implement actions involving welfare recipients, including:
1) determination of exemption status;
2) determination of good cause for failure or refusal to participate;
3) determination and application of sanctions;
4) providing notice of actions affecting eligibility and payment; and
5) providing fair hearings and final agency action;
C. initially assess, through Social Services case managers, supportive service
needs and provide child care for those New Directions participants who need
such services to participate in New Directions. Jointly assess with
Employment Services and provide transportation resources to New Directions
participants for ongoing transportation needs. Work directly with ongoing New
Directions participants and Employment Services to provide additional
supportive services as needed in order to remain in New Directions and remain
in compliance with State IV -A regulations;
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 4
D. provide the self -assessment instrument as prescribed by the State IV -A agency;
assist in other assessment activities as agreed to with employment services
and provide such information to Employment Services;
E. refer New Directions participants to Employment Services for purposes of
academic, aptitude, and assessment; assignment of New Directions component
participation; and on -going New Directions component participation;
F. participate in joint planning, program development, monitoring and
implementation of New Directions with Employment Services;
G. provide training to Employment Services in the operation of New Directions and
related activities through the State IV -A agency and other appropriate
training sources;
H. Social Services shall establish billing procedures and reimburse Employment
Services for actual, reasonable and necessary expenses incurred in providing
services pursuant to this Agreement, based on the submission of monthly or
quarterly expenditure statements, on forms prescribed by Social Services in
accordance with the budget attached to this Agreement as Exhibit 1 and
incorporated herein.
Payment pursuant to this Agreement will be made as earned, in whole or in
part, from available state funds encumbered in an amount not to exceed $66,308
for the purchase of the within -described services. The liability of Social
Services, at any time, for such payments shall be limited to the unspent
amount remaining of such encumbered funds;
I. provide the initial information and orientation materials for New Directions
participants as prescribed through 9 CCR 2503-1, Section 3.634.13.
5. Employment Services Responsibilities
Employment Services shall be responsible to perform the functions as follows:
A. provide assessments of New Directions participants in the areas of aptitude,
academic, and participation barriers for purposes of the employability
development plan and participant -assignment to New Directions component
activities;
B. develop, monitor, and direct mandatory and optional New Directions component
activities as described in the Weld County New Directions Plan, as amended; 9
CCR 2503-1, Sections 3.635, 3.636, 3.640; and Weld County operating
procedures;
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT.
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 5
C. complete all necessary client, employer, or work site agreements and related
paperwork for New Directions component activities;
D. determine the time and dates for assessment and New Directions component
activities so Social Services may refer New Directions participants to
Employment Services;
E. jointly assess and recommend additional supportive services for New Directions
participants to continue in New Directions component activities or employment.
Refer New Directions participants to appropriate supportive services (except
transportation), and notify Social Services case managers of those referrals.
Provide New Directions participants with the required transportation expenses
needed to participate in New Directions after the assessment process in
accordance with New Directions requirements.
F. approve training activities based on client identification and labor market,
and develop an Employability Development Plan with the client.
G. determine if the New Directions participant is satisfactorily progressing in
educational and training activities;
H. provide a weekly list of clients receiving the Employment Services' Mini -Bus
Transportation by name and total cost of transportation by week and a
cumulative amount.
I. provide proper invoices and verification of services performed for costs
incurred in the performance of this Agreement.
6. Assurances
Employment Services assures that:
A. federal funds made available under New Directions will not be used to supplant
non -Federal funds for existing services and activities; and
B. the services being contracted from Employment Services are not otherwise
available on a non -reimbursable basis. Services provided on a "non -
reimbursable basis" are those services provided to all citizens or to the low
income population, including AFDC applicants and recipients.
7. Monitoring and Evaluation
Social Services and Employment Services understand that monitoring and evaluation of
the performance of this Agreement shall be conducted by the State IV -A agency, Social
Services, and Employment Services. The results of the monitoring and evaluation
shall be provided to the Weld County Private Industry Council and the Board of Weld
County Commissioners.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 6
Employment Services shall permit the State, IV -A Agency and the U.S. Department of
Health and Human Services (funding), and any other duly authorized agent or
governmental agency, to monitor all activities conducted by the Employment Services
pursuant to the terms of this Agreement. As the monitoring agency may in its sole
discretion deem necessary or appropriate, such monitoring may consist of internal
evaluation procedures, examination of program data, special analyses, on -site
checking, formal audit examinations, or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with
agreement work.
8. Modification of Agreement
All modifications of this Agreement shall be in writing and signed by both parties.
9. Assignment
This Agreement shall be binding upon the parties hereto, their successors, heirs,
legal representatives, and assigns. Employment Services may not assign any of its
rights or obligations hereunder without the prior written consent of Social Services.
10. Applicable Laws
Employment Services shall at all times during the execution of this Agreement
strictly adhere to all applicable federal and state laws and implementing regulations
as they currently exist and may hereafter be amended. This includes protection of
the confidentiality of all applicant/recipient records, papers, documents, tapes and
any other materials that have been or may hereafter be established which relate to
this Agreement. Employment Services acknowledges that the following laws are
included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections
2000d-1 et. seq. and its implementing regulation, 45 C.F.R.
Part 80 et. seq; and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et.
seq. and its implementing regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Action of 1964; and
- the Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972,
- Immigration Reform and Control Act of 1986, P.L. 99-603
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 7
Employment Services shall at all times during the execution of this Agreement
strictly adhere to all regulations applicable to these laws prohibiting
discrimination because of race, color, national origin, age, sex, religion and
handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related
conditions, covered under Section 504 of the Rehabilitation Act of 1973, as amended,
cited above. Included is 45 CFR, Part 74, Appendix G 9, which requires that
affirmative steps be taken to assure that small and minority businesses are utilized,
when possible, as sources of supplies, equipment, construction and services. This
assurance is given in consideration of and for the purpose of obtaining any and all
federal and/or state financial assistance.
Any person who feels that s/he has been discriminated against has the right to file
a complaint either with the Colorado Department of Social Services or with the U.S.
Department of Health and Human Services, Office for Civil Rights.
11. Confidentiality of Records
Employment Services shall protect the confidentiality of all applicant/recipient
records and other materials that are maintained in accordance with this Agreement.
Except for purposes directly connected with the administration of the New Directions
Program, no information about or obtained from any applicant/recipient in possession
of Employment Services shall be disclosed in a form identifiable with the
applicant/recipient without the prior written consent of the applicant/recipient or
a minor's parent or guardian. Employment Services shall have written policies
governing access to, duplication and dissemination of, all such information.
Employment Services shall advise its employees, agents, and subcontractors, if any,
that they are subject to these confidentiality requirements. Employment Services
shall provide its employees, agents, and subcontractors, it any, with a copy or
written explanation of these confidentiality requirements before access to
confidential data is permitted.
12. Insurance
The parties acknowledge that the Employment Services is self -insured in accordance
with Section 24-10-101 et. seq., C.R.S., as amended.
13. Licenses/Approvals/Insurance
Employment Services certifies that, at the time of entering into this Agreement, it
has currently in effect all necessary licenses, approvals, insurance, etc. required
to properly provide the services and/or supplies covered by this Agreement.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 8
14. Records Maintenance
Employment Services shall maintain a complete file of all records, documents,
communications, and other materials which pertain to the operation of the New
Directions Program or the delivery of services under this Agreement. Such files
shall be sufficient to properly reflect all direct and indirect costs of labor,
materials, equipment, supplies and services, and other costs of whatever nature for
which an agreement payment was made. These records shall be maintained according to
generally accepted accounting principles and shall be easily separable from other
Employment Services records.
15. Records Retention and Availability
All such records, documents, communications, and other materials shall be the
property of Social Services and shall be maintained by Employment Services in a
central location and custodian, on behalf of Social Services, for a period of three
(3) years from the date of final payment under this Agreement, or for such further
period as may be necessary to resolve any matters which may be pending, or until an
audit has been completed with the following qualification: if an audit by or on
behalf of the federal and/or state government has begun but is not completed at the
end of the three (3) year period, or if audit findings have not been resolved under
a three (3) year period, the materials shall be retained until the resolution of the
audit findings.
16. Audits and Inspections
Employment Services authorizes the State IV -A Agency to perform audits and/or
inspections of its records at any reasonable time during the term of this Contract
and for a period of three (3) years following the date of final payment under this
Contract to assure compliance with its terms and/or to evaluate Employment Services'
performance hereunder.
17. Single Audit Clause
Employment Services shall comply with the requirements for audit as established by
the U.S. Office of Management and Budget Circular Number A-128 and A-133 for
obtaining financial and compliance audits. The standards to be followed may also be
found in the Standards for Audit of Governmental Organizations, Programs, Activities
and Functions issued by U.S. General Accounting Office, 1988 Revision, or the
Guidelines for Audits of Federal Awards to Non-profit Organizations (April 1989)
published by the Department of Health and Human Services. For purposes of state and
local governmental agencies, the term independent auditormeansa state or local
government who meets the independence standards specified in Generally Accepted
Auditing Standards; or a public accountant who meets such standards.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS/JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 9
18. Certification for Cooperative Agreements
Employment Services certifies to the best of its knowledge and belief that it and its
principals are not presently debarred, declared ineligible, or voluntarily excluded
from participation in this Agreement by any federal debarment or agency.
19. Representatives
For the purposes of this Agreement, the individuals identified below are hereby
designated representatives of the respective parties. Either party may from time to
time designate in writing a new or substitute representative(s):
For Social Services: For Employment Services:
Rich Rowe, Assistance Payments Admin. IV
Name Title
Linda Perez. Director
Name Title
20. Notice
All notice required to be given by the parties hereunder shall be given by certified
or registered mail to the individuals at the addresses set forth below. Either party
may from time to time designate in writing a substitute person(s) or address to whom
such notices shall be sent:
To Social Services:
Judy A. Griego, Director
P.O. Box A
Greeley CO 80632
To Employment Services:
Walter J. Speckman,
Executive Director
P.O. Box 1805
Greeley, CO 80632
21. Litigation
Employment Services shall promptly notify Social Services in the event that
Employment Services learns of any actual litigation in which it is a party defendant
in a case which involves services provided under this Agreement. Employment
Services, within five (5) calendar days after being served with a summons, complaint,
or other pleading which has been filed in any federal or state court or
administrative agency, shall deliver copies of such document(s) to the Social
Services' Director. The term "litigation" includes an assignment for the benefit or
creditors, and filings in bankruptcy, reorganization and/or foreclosure.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
22. Remedies
Page 10
The Director of Social Services or designee may exercise the following remedial
actions should s/he find Employment Services substantially failed to satisfy the
scope of work found in this Agreement. Substantial failure to satisfy the scope of
work shall be defined to mean incorrect or improper activities or inaction by
Employment Services. These remedial actions are as follows:
a. withhold payment to Employment Services until the necessary services or
corrections in performance are satisfactorily completed;
b. request the removal from work on the agreement of employee(s) and or agent(s)
of Employment Services whom the Director or designee justifies as being
incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable,
or whose continued employment on the Agreement s/he deems to be contrary to
the public interest or not in the best interest of Social Services;
c. deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by Employment
Services cannot be performed or if performed would be of no value to Social
Services. Denial of the amount of payment shall be reasonably related to the
amount of work or deliverable lost to Social Services;
d. terminate the Agreement for cause, given 30 day written notice, if Employment
Services fails to successfully execute a corrective action plan as prescribed
in writing.
1. In the event this Agreement is terminated for cause, final payment to
Employment Services may be withheld at the discretion of Social Services
until completion of final audit.
e. incorrect payments to Employment Services due to omission, error, fraud,
and/or defalcation shall be recovered from Employment Services by deduction
from subsequent payments under this Agreement or other agreements between
Social Services and Employment Services, or by Social Services as a debt due
to Social Services or otherwise as provided by law.
23. Termination
This Agreement may be terminated at any time by either party given thirty (30) day
written notice and is subject to the availability of funding.
CONTRACT ENCUMBRANCE NUMBER: FY94-ND-002
NEW DIRECTIONS JOB OPPORTUNITIES AND BASIC SKILLS PROGRAM
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN RESOURCES
Page 11
Payment pursuant to this Agreement, if in federal funds, whether in whole or in part,
is subject to and contingent upon the continuing availability of federal funds for
the purposes hereof. In the event that said funds, or any part thereof, become
unavailable as determined by Social Services, Social Services may immediately
terminate this Agreement or amend it accordingly.
24. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof, and may
not be changed or modified except as stated in Paragraph 8 herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
WELD COUNTY DIVISION OF HUMAN RESOURCES WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
Wa yc7J. ,Spec an, Executive Director
EMPLOYMENT SERVICES OF WELD COUNTY
WELD COUNTY DIVISION OF HUMAN RESOURCES
/71
Perez, Director
APPROVED BY:
THE BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY, COLORADO
APPROVED BY:
11( }t /
W. H. Webster, Chairman 3s7119,71 Richard Hillman, Chairman
Weld County Private Industry Council
ATTEST:
WELD COUNTY CLERK TO THE BOARD
BY: 7 I? ( ( ri 1- % .•'_/Y)t't
Deputy Clec# to the Board
Page 12
EXHIBIT I
CONTRACT COSTS
Social Services shall provide Employment Services contractual costs for a twelve month
period ending June 30, 1995, as follows:
Budget
A. Employment Services will be provided personnel costs, as
outlined in the Weld County New Directions Plan,
as submitted and approved by the State Department $59,808
of Social Services.
B. Employment Services will be provided operating and travel
costs, as outlined in the Weld County New Directions Plan, as submitted and approved by the State Department 6,500
of Social Services. TOTAL $66,308
In addition, Social Services shall make available participant resources for monthly
supportive services and other program costs to Employment Services, as described in the
Weld County New Directions Plan for Fiscal Year 1994-1995.
Attachment III
CONTRACT NO: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
This Agreement. made and entered into this 1st day of July, 1994, by
and between the Weld County Department of Social Services, hereinafter
referred to as "Social Services," and the Weld County Division of Human
Services, on behalf of the Employment Services of Weld County, hereinafter
referred to as "Employment Services."
WITNESSETH;
WHEREAS, authority exists in the Law and funds have been budgeted,
appropriated and otherwise made available, and a sufficient unencumbered
balance thereof remains available for payment -in Contract Encumbrance Number
FY94-EF-2003; and
WHEREAS, required approval, clearance and coordination has been
accomplished from and with appropriate agencies; and
WHEREAS, the Federal Hunger Act of 1988 Public Law 100-435 created the
Employment First program also know as the Food Stamp Job Search program to
assist food stamp recipients to locate employment for purposes of self-
sufficiency; and
WHEREAS, the Employment First program is administered nationally by the
Food and Nutrition Service of the United State Department of Agriculture,
through State Departments of Social Services and its county departments of
social services; and
WHEREAS, Employment Services has prepared an application for agency
participation in the Fiscal Year 1994 Weld County Employment First Program
for approval by Social Services; and
WHEREAS, Social Services approved such applications submitted by
Employment Services; and
WHEREAS, The Colorado Department of Social Services and the Board of
Weld County Commissioners have approved the Fiscal Year 1994 Weld County
Employment First Program application, submitted by the Weld County Department
of Social Services, and
WHEREAS, Social Services has selected Employment Services as a service
provider because of past performance in providing similar services,
demonstrated, effectiveness, fiscal accountability, cost efficiency, and
ability to meet performance standards as set forth in the Agreement; and
WHEREAS, Social Services has ensured that such services or activities
provided under this contract are not otherwise available to Employment First
participants on a non -reimbursable basis; and
Page 1 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
WHEREAS, Social Services and Employment Services are both governed by
the Board of Weld County Commissioners.
NOW THEREFORE, in consideration of the premises and covenants and
agreements contained herein, the parties hereto covenant and agree as
follows:
1. Term
This Agreement shall remain in effect indefinitely and is subject to
the availability of funding. The Agreement will be reviewed annually
or as needed by both parties and is subject to paragraph 20 herein.
The term for funding by Social Services to Employment Services shall be
for July 1, 1994, and ending June 30, 1995.
The term for funding is subject to the provisions of paragraph 15 and
20 herein.
2. Geographic Areas to be Served
Employment First Program services shall be provided to food stamp
recipients who reside in Weld County and are determined eligible by
Social Services, to participate in the Weld County Employment First
Program.
3. Employment Services Functions
A. Determine the time and dates for assessment and Food Stamp Job
Search component activities so Social Services may refer
participants to the Food Stamp Job Search Program.
B. Provide an initial assessment of Food Stamp Job Search
participants to determine the best component based on their
employment needs.
C. Develop, monitor, and implement Food Stamp Job Search comper-rnts
as described in the Weld County Food Stamp Job Search Plan.
D. Complete all necessary clients agreements and related papery rk
for job component activities.
E. Assess and recommend additional supportive services for
participants needed to continue the program. Provide
participants with the required transportation vouchers or bus
token needed to participate in Employment First.
Page 2 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
F. Determine and evaluate if participants are progressing
satisfactorily in the program components, by conducting follow-up
appointments with participants.
G. Issue necessary documentation to support participant non-
cooperation to Food Stamp Department of Social Services.
H. Provide proper invoices and verification of services performed
for costs incurred in the performance of this agreement.
Billings must be submitted on a monthly basis no later than the
fifth work day of the month.
I. Issue necessary change form information or information requests
to the Food Stamp Department of Social Services.
J. Determination of exemption status after referral to the
Employment First program, based on Volume IV -B Manual
regulations.
K. Provide a quarterly report identifying total number of referred,
enrolled, sanctions, cured through process and cost of supportive
services (transportation and day care).
L. Provide Employment First Program services in South county on a
weekly basis.
M. Attend at minimum, monthly Employment First meetings with Social
Services.
N. Provide 100% in -kind match and submit a quarterly report
identifying the type and total in -kind amounts.
4. Social Services Functions
A. Provide overall program administration of the Weld County Food
Stamp Job Search Program as outlined in Volume IV -B SECTION B-
4215 of the Colorado State Department of Social Services Food
Stamp regulations.
B. Implement actions involving Food Stamp recipients, including:
1. Determination of mandatory status
2. Determination of good cause for failure or refusal to
participate
3. Determination of exemption status prior to referral
Page 3 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
4. Providing notice of actions affecting eligibility for Food
Stamps
5. Providing fair hearings and final agency action
C. Referral of Food Stamp recipients to Employment Services for
purposes of Food Stamp Job Search participation.
D. Provide training to Employment Services in the operation of the
Food Stamp Job Search Program and related activities through the
State Department of Social Services.
E. Process vouchers and billing submitted and provide funding to
Employment Services for services rendered.
F. Provide the initial information and orientation material for Food
Stamp Job Search participants as prescribed in Volume IV -B. Fill
out JSSU 102 and schedule appointment date with Employment First
Program. Hand out an explanation of form FS 62 Colorado Food
Stamp Job Search work registration rights and responsibilities.
G. Provide to Employment Services unit information regarding address
and income changes.
H. Provide same level of referral services to Employment Services
program within southern Weld County.
I. Attend, at a minimum, monthly Employment First meetings with the
Employment Services unit.
J. Provide for transportation and day care expenses associated with
client participation.
5. Scope of Services and Payment Schedule
Employment Services has prepared and negotiated a one year plan, in
accordance with policies and procedures developed by Social Services.
In consideration for the monies and negotiated funding and programmatic
criteria to be received from Social Services, Employment Services shall
do, perform and carry out, in a satisfactory and proper manner, ::s
determined by Social Services, all work elements as indicated :n
Section 9. Work performed prior to the execution of this Contract
shall not be considered part of this Project.
Page 4 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
6. Funding and Method of Payment
Social Services agrees to reimburse to Employment Services, in
consideration for the work and services performed during FY1994 Weld
County Employment First Program, a total amount not to exceed as
follows:
A total of Fifty -Seven Thousand Three Hundred Ninety -Three Dollars and
Zero Cents ($57,393.00) in 100% federal funds and Twenty -Four Thousand
Twenty -Five Dollars and Zero Cents ($24,025.00) in 80% federal and
state funds and 20% in local funds.
The funding levels will be modified in the fourth quarter to reflect
the final allocation amount determined by the State Department of
Social Services.
Expenses incurred by Employment Services, in association with said
project prior to the term of this Agreement, are not eligible
Employment First expenditures and shall not be reimbursed by Social
Services.
Payment pursuant to this Contract, if in federal or state funds,
whether in whole or in part, is subject to and contingent upon the
continuing availability of federal or state funds for the purposes
hereof. In the event that said funds, or any part thereof, become
unavailable as determined by Social Services, Social Services may
immediately terminate this Contract or amend it accordingly.
7. In -Kind Match
Employment Services agrees to provide to Social Services total of
Thirty -One Thousand Eight Hundred Eighty -Two Dollars and Zero Cents
($31,882.00) in 100% local in -kind in the form of operating and
personnel costs. Of this total, Three Thousand Seven Hundred Dollars
and Zero Cents ($3,700.00) will be in enhanced funding from the Food
Stamp Workfare savings. Modification to this amount may occur during
FY94 and Employment First will be responsible for submitted a plan
modification to Social Services no later than June 30, 1995.
Employment services agrees to submit the specific forms, provided by
Social Services, for billing and in -kind documentation. All in -kind
match and its appropriate documentation must be provided to and
received by Social Services no later than September 30, 1995.
Page 5 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
8. Client Participation Goals for the Project
Employment Services shall endeavor to meet client participation goals
under the identified program components as follows:
Components Client Goal Numbers
A. Self Directed Job Search 670
B. Job Strategies Overview 80
C. Job Club 45
D. Other Components 144
E. English as a Second Language/Literacy 48
F. Adult Based Education 30
G. GED 34
H. Food Stamp Workfare/Work Experience 5
Employment Services agrees to meet, to the best of its ability, the
performance measures and weights to measure success with clients, as
determined by the United States Department of Agriculture and the
Colorado State Department of Social Services.
The definition and scope of services to be delivered under the program
components are established, through the rule making process, by the
Colorado Department of Social Services.
9. Financial Management
At all times from the effective date of this Contract until completionon
of this Contract, Employment Services shall comply with
administrative requirements, cost principles and other requirements set
forth in the Financial Management Manual adopted by the State of
Colorado. The required annual audit of all funds expended under the
Employment Services must conform to the Single Audit Act of 1984 and
OMB Circular A-128.
10. Payment Method
Unless otherwise provided in the Scope of Services and Payment
Schedule:
A. The Contractor shall provide proper monthly invoices and
verification of services performed for costs incurred in the
performance of this agreement.
B. Social Services may withhold any payment if the Contractor has
failed to comply with the Financial Management Requirements,
program objectives, contractual terms, or reporting requirements.
Page 6 of 10
CONTRACT ENCUMBRANCE. NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
11. Program Reports
A. Monthly Programmatic Status Report. Employment Services shall
submit to the Department one (1) copy of the Monthly Programmatic
Status Report in the manner and method prescribed by Social
Services.
B. Quarterly Client Progress Reports. Employment Services shall
submit one (1) copy of Quarterly Client Progress Reports in the
manner and method prescribed by Social Services.
12. Assurances
Employment Services shall abide by all assurances as set forth in the
attached Exhibit A, which is attached hereto and incorporated herein by
reference.
13. Applicable Laws
Employment Services shall at all times during the execution of this
Agreement strictly adhere to all applicable federal and state laws and
implementing regulations as they currently exist and may hereafter be
amended. This includes protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other
materials that have been or may hereafter be established which relate
to this Agreement. Employment Services acknowledges that the following
laws are included.
- Title VI of the Civil Rights Acto of 1964, 42 U.S.C. Sections 1000d-1
et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.;
and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C., Section
794, and its implementing regulation, 45 C.F.R. Part 84; and
- the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq.
and its implementing regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Action of 1964; and
- The Age Discrimination in Employment Act of 1967; and
- The Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603
Page 7 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
Employment Services shall at all times during the execution of the
Agreement strictly adhere to all regulations applicable to these laws
prohibiting discrimination because of race, color, national origin,
age, sex, religion and handicap, including Acquired Immune Deficiency
Syndrome (AIDS) or AIDS related conditions, covered under Section 504
of the Rehabilitation Act of 1973, as amended cited above. Included is
45 CFR, Part 74, Appendix G 9, which requires that affirmative steps be
taken to assure that small and minority businesses are utilized, when
possible, as sources of supplies, equipment, construction and services.
This assurance is given in consideration of and for the purpose of
obtaining any and all federal and/or state financial assistance.
14. Licenses/Approvals/Insurance
Employment Services certifies that, at the time of entering into this
Agreement, it has currently in effect all necessary licenses,
approvals, and/or supplies covered by this Agreement.
15. Monitoring and Evaluation
The Employment Services and Social Services agree that monitoring and
evaluation of the performance of this Agreement shall be conducted by
the Colorado Department of Social Services other appropriate funding
sources, the Employment Services, and Social Services. The results of
the monitoring and evaluation shall be provided to the Board of Weld
County Commissioners.
The Employment Services shall permit the Colorado Department of Social
Services, the U.S. Department of Agriculture, and any other duly
authorized agent or governmental agency, to monitor all activities
conducted by and pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or
appropriate, such monitoring may consist of internal evaluation
procedures, examination of program data, special analyses, on -site
checking, formal audit examinations, or any other reasonable
procedures. All such monitoring shall be performed in a manner that
will not unduly interfere with agreement work.
16. Modification of Agreement
All modifications of this Agreement shall be in writing and signed by
both parties.
Page 8 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
17. Representatives
For the purposes of this Agreement, the individuals identified below
are hereby designated representatives of the respective parties.
Either party may from time to time designate in writing a new or
substitute representative(s):
For Social Services: For Employment Services:
Rich Rowe, Assistance Payments Admin. VI. Linda Perez, Director
Name Title Name Title
18. Notice
All notice required to be given by the parties hereunder shall be given
by certified or registered mail to the individuals at the addresses set
forth below. Either party may from time to time designate in writing
a substitute person(s) or address to whom such notices shall be sent:
To Social Services To Employment Services:
Judy A. Griego, Director
P.O. Box A
Greeley, CO 80632
Walter Speckman, Executive
Director
P.O. Box 1805
Greeley, CO 80632
19. Litigation
Employment Services shall promptly notify Social Services in the event
that Employment Services learns of any actual litigation in which it is
a party defendant in a case which involved services provided under this
Agreement. Employment Services, within five (5) calendar days after
being served with a summons, complaint, or other pleading which as been
filed in any federal or state court or administrative agency, shall
deliver copies of such document(s) to the Social Services Director.
The term "litigation" includes an assignment for the benefit or
creditors, and filing in bankruptcy, reorganization and/or foreclosure.
20. Remedies
The Director of Social Services or designee may exercise the following
remedial actions should she/he find Employment Services substantially
failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to
mean incorrect or improper activities or inaction by Employment
Services. These remedial actions are as follows:
Page 9 of 10
CONTRACT ENCUMBRANCE NUMBER: FY94-EF-2003
EMPLOYMENT FIRST PROGRAM
INTRA-GOVERNMENTAL AGREEMENT
BETWEEN WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND
WELD COUNTY DIVISION OF HUMAN SERVICES
a. withhold payment to Employment Services until the necessary
services or corrections in performance are satisfactorily
completed;
b. deny payment or recover reimbursement for those services or
deliverable which have not been performed and which due to
circumstances caused by Employment Services cannot be performed
or if performed would be of no value to Social Services. Denial
of the amount of payment shall be reasonable related to the
amount of work or deliverable lost to Social Services.
c. incorrect payments to Employment Services due to omission, error,
fraud, and/or defalcation shall be recovered from Employment
Services by deduction from subsequent payments under this
Agreement or other agreements between Social Services and
Employment Services, or by Social Services as a debt due to
Social Services or otherwise as provided by law.
21. Entire Agreement
This Agreement together with
entire understanding between
matter hereof, and may not be
Paragraph 9 herein.
all attachments hereto, constitutes the
the parties with respect to the subject
changed or modified except as stated in
IN WIESS WHEREOF, tle parties hereto have duly executed the
as of the a, , h�apc� f1earJirst above written.
BOARD OF WELD COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
By:
Weld County Clerk, to the Board
epyity Clerk
WELD COUNTY DIVISION OF HUMAN SERVICES
�ckman, Executive Director
By:
Agreement
ft)17 A4An, 16 1 VM.� �
iam H. Webster, Chairman
%' lie/
WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES
Page 10 of 10
A. peiego;/Direator
U J U
CONTRACT NO: FY94-EF-2003
EXHIBIT A
ASSURANCES
1. No portion of this Agreement shall be deemed to constitute a waiver of
any immunities the parties or their officers or employees may possess,
nor shall any portion of this Agreement be deemed to have treated a
duty of care with respect to any persons not a party to this Agreement.
2. No portion of this Agreement shall be deemed to create an obligation on
the part of the County of Weld, State of Colorado, to expend funds not
otherwise appropriated in each succeeding year.
3. If any section, subsection, paragraph, sentence, clause, or phrase of
this Agreement is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection,
paragraph, sentence, clause, and phrase thereof irrespective of the
fact that any one or more sections, subsections, paragraphs, sentences,
clauses, or phrases might be declared to be unconstitutional or
invalid.
4. No officer, member or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect,
in the approved Agreement or the proceeds thereof.
5. The Employment Services assures that they will comply with the Title VI
of the Civil Rights Act of 1986 and that no person shall, on the
grounds of race, creed, color, sex, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this approved Agreement.
6. The Employment Services assures that sufficient, auditable, and
otherwise adequate records that will provide accurate, current,
separate, and complete disclosure of the status of the funds received
under the Agreement are maintained for three (3) years or the
completion and resolution of an audit. Such records shall be
sufficient to allow authorized local, Federal, and State auditors and
representatives to audit and monitor the Contractor.
7. All such records, documents, communications, and other materials shall
be the property of Social Services and shall be maintained by
Employment Services, in a central location and custodian, in behalf of
Social Services, for a period of three (3) years from the date of final
payment under this Contract, or for such further period as may be
necessary to resolve any matters which may be pending, or until an
audit has been completed with the following qualification; if an audit
by or on behalf of the federal and/or state government has begun but is
not completed at the end of the three (3) year period, or if audit
findings have not been resolved after a three (3) year period, the
materials shall be retained until the resolution of the audit finding.
Page 1 or 4
CONTRACT NO: FY94-EF-2003
Exhibit A (Continued)
8. The Employment Services assures that authorized local, Federal, and
State auditors and representatives shall, during business hours, have
access to inspect any copy records, and shall be allowed to monitor ,,.'d
review through on -site visits, all contract activities, supported H .h
funds under this Agreement to ensure compliance with the terms of ti is
Agreement. Contracting parties agree that monitoring and evaluation of
the performance of the Agreement shall be conducted by appropriate
funding sources, Employment Services, and Social Services. The results
of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
9. This Agreement shall be binding upon the parties hereto, their
successors, heirs, legal representatives, and assigns. The Employment
Services or Social Services may not assign any of its rights or
obligations hereunder without the prior written consent of both
parties.
10. The Employment Services certifies that Federal appropriated funds have
not been paid or will be paid, by or on behalf of the Employment
Services, to any person for influencing or attempting to influence an
officer or employee of an ag, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal Loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, loan, grant, or
cooperative agreement.
11. The Employment Services assures that it will fully comply with the
Federal Hunger Act regulations promulgated, and all other applicable
Federal and state laws, rules and regulations. Employment Services
understands that the source of funds to be used under this Agreement
is: Employment First Program funds.
12. Employment Services assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered
transactions by a Federal department or agency;
b. Have not, within a three-year period preceding this Agreement,
been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federc.i,
State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements,
or receiving stolen property;
Page 2 of 4
CONTRACT NO: FY94-EF-2003
Exhibit A (Continued)
c. Are not presently indicated for or otherwise criminally or
civilly charged by a government entity (Federal, State, or local)
with commission of any of the offenses enumerated in paragraph
11(b) of this certification; and
d. Have not within a three-year period preceding this Agreement, had
one or more public transactions (Federal, State, and local)
terminated for cause or default.
13. The Appearance of Conflict of Interest applies to the relationship of
a contractor with Social Services when the contractor also maintains a
relationship with a third party and the two relationships are in
opposition. In order to create the appearance of a conflict of
interest, it is not necessary for the contractor to gain form knowledge
of these opposing interests. It is only necessary that the contractor
know that the two relationships are in opposition.
During the term of the contract, the Employment Services shall not
enter any third party relationship that gives the appearance of
creating a conflict of interest. Upon learning of an existing
appearance of a conflict of interest situation, Employment Services
shall submit to Social Services a full disclosure statement setting
forth the details that create the appearance of a conflict of interest.
Failure to promptly submit a disclosure statement required by this
paragraph shall constitute grounds for Social Services' termination,
for cause, of its contract with the Employment Services.
14. Employment Services shall protect the confidentiality of all applicant
records and other materials that are maintained in accordance with this
Contract. Except for purposes directly connected with the
administration of the Employment First Program, no information about or
obtained from any applicant/recipient in possession of Employment
Services shall be disclosed in a form identifiable with the
applicant/recipient or a minor's parent or guardian. Employment
Services shall have written policies governing access to, duplication
and dissemination of, all such information. Employment Services shall
advise its employees, agents and subcontractors, if any, that they are
subject to these confidentiality requirements. Employment Services
shall provide its employees, agents, and subcontractors, if any, with
a copy or written explanation of these confidentiality requirements
before access to confidential data is permitted.
Page 3 of 4
CONTRACT NO: FY94-EF-2003
Exhibit A (Continued)
15. Proprietary information for the purposes of this contract is
information relating to a party's research, development, trade secrets,
business affairs, internal operations and management procedures and
those of its customers, clients or affiliates, but does not include
information (1) lawfully obtained from third parties, (2) that which is
in the public domain, or (3) that which is developed independently.
Neither party shall use or disclose directly or indirectly without
prior written authorization any proprietary information concerning the
other party obtained as a result of this contract. Any proprietary
information removed from the State's site by the Contractor in the
course of providing services under this Contract will be accorded at
least the same precautions as are employed by the Contractor for
similar information in the course of its own business.
Page 4 of 4
Attachment IV
NON -FINANCIAL AGREEMENT
BETWEEN COLORADO STATE UNIVERSITY
CENTER FOR EDUCATIONAL ACCESS AND OUTREACH AND
EMPLOYMENT SERVICES OF WELD COUNTY
THIS AGREEMENT, made and entered into this 11th day of February, 1992, by
and between the County of Weld. State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Division of
Human Resources' Employment Services of Weld County, hereinafter referred to as
"Employment Services," and Colorado State University Center for Educational
Access and Outreach, hereinafter referred to as "Educational Opportunity Center".
WITNESSETH
WHEREAS, Employment Services offers employment and training services to
unemployed, underemployed, and economically disadvantaged youth and adults of
Weld County, and
WHEREAS. Employment Services wishes to expand its program efforts and
placement activities on behalf of youth and adults from first generation, and
low-income backgrounds who seek to enter or continue a program of postsecondary
education, and
WHEREAS. Employment Services provides youth and adults assistance in
employment training and educational activities and desires to coordinate such
activities with appropriate agencies through a comprehensive employment
development plan, and
WHEREAS, Educational Opportunity Center has expressed a desire to
coordinate activities with Employment Services and to there by, increase the
opportunities for youth and primarily adults to access educational opportunities.
NOW THEREFORE. in consideration of the premises. the parties hereto
covenant and agree as follows:
I. Term
The term of services to be provided under this Agreement between
Employment Services and Educational Opportunity Center shall be for a one
year period from the date set forth above and is subject to a yearly
review and renewal and is subject to the provisions of paragraph VIII,
herein.
II. Educational Opportunity Center Responsibilities
The following roles and responsibilities shall be assigned to Educational
Opportunity Center in the implementation of this Agreement.
A. Provide staff to assist youth and adults from first generation and
low-income backgrounds who seek to enter or continue a program of
postsecondary education. The program will provide academic,
NON -FINANCIAL AGREEMENT
EDUCATIONAL OPPORTUNITY CENTER AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 2
financial ana personal counseling; career exploration ana attitude
assessment services: assistance with the re-entry process '._o high
school, GED program. or college; information on postsecondary
educational opportunities; information on student financial
assistance: assistance in completing applications for college
admissions, testing, and financial aid: coordination with nearby
postsecondary institutions, and other activities designed to involve
and acquaint the community with higher education opportunities.
B. Provide training to Employment Services staff on the function,
programs and activities of Educational Opportunity Center.
C. Assist Employment Services staff in the development of
individualized educational plans for youth and adults
enrolland
enrolled
di
Job Training Partnership Act programs: the Job Opportunities
pp
Basic Skills Program. and the Employment First Program.
D. Refer youth and adults who appear to be eligible for Job Training
Partnership Act programs to Employment Services staff.
E. Reimburse Employment Services for the following:
1. Copies made on Employment Services copying machine at the rate
of $.05 per copy.
2. All associated phone costs which include flat rate fees,
incoming and outgoing per call fees, and long distance calls
charged by minute.
3. All Educational Opportunity Center computer line charges and
associated set up costs.
F. Comply with the appropriate procedures, policies, and laws of the
Employment Services as they exist or may be amended.
III. Employment Services Responsibilities
The following roles and responsibilities shall be assigned to Employment
Services in the implementation of this Agreement:
A. Provide space, desk, telephone, access to copying machine,— and
related copying supplies for Educational Opportunity Centel staff
who are performing the responsibilities of this Agreement.
B. Provide referrals of clients who may require the services of
Educational Opportunity Center and cooperate in the development of
educational plans.
NON -FINANCIAL AGREEMENT
EDUCATIONAL OPPORTUNITY CENTER AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 3
C. Provide reports on the costs of copying services, phone service and
Educational Opportunity Center computer line charges as they apply
to Educational Opportunity Center.
D. Provide training to Educational Opportunity Center staff on the
functions, programs and activities of Employment Service.
IV. Evaluation
This Agreement shall be evaluated in December, 1992 and in December of
each year thereafter for the duration of this agreement to determine if
the Agreement should be extended for another year. The evaluation will be
based on the responsibilities outlined in paragraph II.
V. Modification
All modifications to this Agreement shall be in writing and signed by both
parties.
VI. Applicable Law
In performance of their obligations hereunder, the parties will endeavor
to comply with applicable laws and regulations.
VII. Assurances
Assurances are included as Attachment A.
VIII. Termination
This Agreement may be terminated at any time by either party given a
thirty (30) day written notice and is subject to the availability of
funding.
IX. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the
entire understanding between the parties with respect to the subject
matter hereof, and may not be changed or modified except as stated in
paragraph V. herein.
X. Status of Employees and/or Volunteers
Any and all Educational Opportunity Center employees and/or volunteers who
perform the tasks set forth in paragraph II. of this Agreement shall be
considered as employees and/or volunteers of Educational Opportunity
Center only, not of Employment Services, and shall be covered exclusively
by workman's compensation insurance provided by Educational Opportunity
Center.
NON -FINANCIAL AGREEMENT
EDUCATIONAL OPPORTUNITY CENTER AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 4
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
as of the day, month, and year first above written.
WELD COUNTY DIVISION THE COLORADO STATE UNIVERSITY
OF HUMAN RESOURCES FOR: EDUCATIONAL OPPORTUNITY CENTER
Walter iJ ✓ Speckman
Executtipe Director
WELD COUNTY PRIVATE INDUSTRY
COUNCIL
Path.%
Gerald Shadwick, Chairman
4
Approv
University ontract Advisor
St e d.ard of Agriculture, for
Color do State University,
Center for Educational Access & Outreach
VIA! iigagar0 (5.atatal 414141441/
Title
Agreement Assurances
1. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees -ma
a possess, nor
shall any
portion of this Agreement be deemed to have created a duty of
care with respect to any persons not a party to this Agreement.
2. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado, to expend funds not
otherwise appropriated in each succeeding year.
3. If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions. The
parties hereto declare that they would have entered into this Agreement and
each and every section, subsection, paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared
to be unconstitutional or invalid.
4. No officer, member or employee of Weld County, and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in
the approved Agreement or the proceeds thereof.
5. The Contractor assures that they will comply with the Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race,
creed, color, sex, or national origin, be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination
under this approved Agreement.
6. The Contractor assures that sufficient, auditable, and otherwise adequate
records, that will provide accurate, current, separate, and complete
disclosure of the status of the funds received under the Agreement, are
maintained for three (3) years or the completion and resolution of an
audit. Such records shall be sufficient to allow authorized local,
Federal, and State auditors and representatives to audit and monitor the
Contractor.
7. The Contractor assures that authorized local, Federal, and State auditors
and representatives shall, during business hours, have access to inspect
and copy records, and shall be allowed to monitor and review through on -
site visits, all contract activities, supported with funds under this
Agreement to ensure compliance with the terms of this Agreement.
Contracting parties agree that monitoring and evaluation of the performance
of this Agreement shall be conducted by appropriate funding sources. The
results of the monitoring and evaluation activities shall be provided to
the appropriate and interested parties.
8. This Agreement shall be binding upon the parties hereto, their successors,
heirs, legal representative, and assigns. The Contractor or Employment
Services may not assign any of its rights or obligations hereunder without
the prior written consent of both parties.
Agreement Assurances
Page 2
9. The Contractor certifies that Federally appropriated funds have not been
paid or will not be paid, by or on behalf of the Contractor, to any person
for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, loan, grant, or cooperative agreement.
10. The Contractor assures that it will fully comply with the Job Training
Partnership Act regulations promulgated, and all other applicable Federal
and state laws, rules and regulations. The Contractor understands that the
source of funds to be used under this Agreement are Job Training
Partnership Act funds.
11. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a
Federal department or agency.
b. Have not, within a three-year period preceding this Agreement, been
convicted of, or had a civil judgment rendered against them for
commission of fraud or criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly
charges by a government entity (Federal, State, or local) with
commission of any of the offenses enumerated in Paragraph 11 (b)) of
this certification.
d. Have not within a three-year period preceding this Agreement had one or
more public transactions (Federal, State, and local) terminated for
cause or default.
Attachment V
NON -FINANCIAL AGREEMENT
BETWEEN THE GREELEY DREAM TEAM, SCHOOL DISTRICT 6, AND
EMPLOYMENT SERVICES OF WELD COUNTY
THIS AGREEMENT, made and entered into this O..>" day of Mouuk , 1994,
by and between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of Employment Services of Weld
County, hereinafter referred to as "Employment Services", The Greeley Dream Team.
and School District 6, hereinafter referred to as "District 6".
Employment Services offers employment and training services to unemployed,
underemployed, and economically disadvantaged youth (ages 14-21) and adults of
Weld County.
Employment Services wishes to expand its competency program efforts and
placement activities on behalf of youth who are eligible to participate in the
Youth Programs, Summer Job Hunt Program. and Summer Employment and Training
Program.
The Greeley Dream Team and District 6 have expressed the desire to work
with Employment Services to assist youth in accessing the above mentioned
services.
In consideration of the mutual promises and covenants contained herein, the
parties hereto agree as follows:
I. TERM
The term of this agreement shall be for a period beginning M0y , 1994
and is subject to the provisions of paragraph V herein and future written
modifications requested by either of the parties.
II. ELIGIBILITY
Services shall be provided to economically disadvantaged youth who are
enrolled in or are returning to District 6 and who meet the criteria and
demonstrate the motivation to complete the program in which they may be
enrolled.
The Greeley Dream Team and District 6 contact shall target outreach
efforts to those at -risk who have additional barriers such as teen
parents, offenders, and youth who are in foster/group home care.
III. THE GREELEY DREAM TEAM AND DISTRICT 6 RESPONSIBILITIES
The following roles and responsibilities shall be assigned to the Greeley
Dream Team and District 6 in the implementation of this Agreement.
A. The Greeley Dream Team and District 6 shall establish a school
contact in the district, which will provide the following services:
1. Assist in initial assessment and outreach to identify youth
which may benefit from programs under the Job Training
Partnership Act (JTPA). The youth will be screened using the
JTPA In -School Student Profile located as Attachment A.
NON -FINANCIAL AGREEMENT Page 2
THE GREELEY DREAM TEAM, DISTRICT 6. AND
EMPLOYMENT SERVICES OF WELD COUNTY
2. Refer youth to Employment Services staff, when appropriate, to
complete JTPA applications.
3. Assist Employment Services staff, as appropriate, in obtaining
necessary eligibility documentation (see Attachment B) and
initial assessment information. such as attendance records,
transcripts and achievement test scores needed for initial
assessment.
4. Initiate Educational/Supportive Services Plan, located as
Attachment C, for each youth determined to be eligible for
JTPA youth services. A copy of this Plan will be provided to
Employment Services within two weeks of eligibility
determination by Employment Services staff.
5. Whenever possible, assist with coordinating services as needed
with other area agencies.
6. Assist with updates on Educational/Supportive Services Plan,
approximately every six months.
7. Assign support staff, as necessary, to assist school contact
with information gathering and coordination of services.
8. Provide advisory services or referral to counseling services
as needed by the youth.
9. Assist in the development of working relationships between the
Greeley Dream Team, District 6 staff, and Employment Services
Youth Staff.
10. Assist with bi-monthly school performance reports for those
youth who are placed on subsidized job training.
11. Assist Employment Services Youth Staff with accessing school
space for counseling and/or testing students if needed.
12. The Greeley Dream Team will identify to Employment Services
Youth Staff the names and contact information of students when
they drop out of District 6.
IV. EMPLOYMENT SERVICES RESPONSIBILITIES
A. Employment Services shall provide to the school contact the
following services:
1. Participate in the common assessment and appraisal o each
applicant including the determination of the appropriateness
of Employment Services Programs.
NON -FINANCIAL AGREEMENT
THE GREELEY DREAM TEAM, DISTRICT 6, AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 3
2. Assist in determining what services are needed by youth based
on information obtained in assessments and arrangements for
such services as available.
3. Develop the employment and training plan for the youth and
forward copies of the Plan to the school contact.
4. Provide competency training to youth, when appropriate, in
pre -employment and work maturity skills, basic skill
development, work experience, and other program activities as
appropriate and identified in the Plan.
5. Assist in selecting and referring, where appropriate,
qualified youth applicants for available subsidized and
unsubsidized placement openings and competency program
openings provided by Employment Services.
6. Refer youth not eligible or appropriate for JTPA Programs to
Job Services or other agency services.
7. Follow-up, under the direction of the school contact, with
each client and verify .services provided or the lack of
services provided.
8. Assign a staff person to work with the Greeley Dream Team and
District 6.
9. Provide training for the school contact and other interested
Greeley Dream Team and District 6 personnel.
10. Explore and make available opportunities for qualified youth
in all services of Employment Services (Job Opportunities and
Basic Skills Program, The Educational Opportunity Center,
etc.).
11. Support school contact in developing positive relationships
with school personnel.
12. Contact employers to develop employment training sites for the
youth when appropriate.
13. Maintain records for employment training incentive awards and
issue checks to youth.
14. Intervene and/or counsel youth with employment related
problems.
15. Intervene and counsel youth to provide incentive to improve
school performance.
16. Continually assess the effectiveness of the Agreement.
NON -FINANCIAL AGREEMENT
THE GREELEY DREAM TEAM, DISTRICT 6, AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 4
V. TERMINATION'0F AGREEMENT
Either parties may terminate this Agreement without cause be giving 30
calendar days written notice to the other party. Termination may also
result automatically upon loss of funding for the services contemplated
herein by either the County of Weld, State of Colorado, Greeley Dream
Team, or District 6.
VI. MODIFICATION OF AGREEMENT
All modifications to this Agreement shall be in writing and signed by all
parties.
VII. ASSURANCES
A. The Greeley Dream Team and District 6 agree that its officers,
employees, and clients do not become employees of the County of
Weld, State of Colorado and, therefore, are not entitled to any
employee benefits as Weld County employees as a result of the
execution of this Agreement. Similarly, the County of Weld, State
of Colorado agrees that its officers, employees, and clients do not
become employees of the Greeley Dream Team or District 6 and,
therefore, are not entitled to employee benefits of the Greeley
Dream Team or District 6 as a result of the execution of this
Agreement.
B. The County of Weld, State of Colorado, the Board of County
Commissioners of Weld County, its officers, and employees shall not
be held liable for injuries or damages caused by any negligent acts
or omissions of the Greeley Dream Team or District 6, or of its
employees, volunteers, or agents while performing the tasks as set
forth in this Agreement. The Greeley Dream Team and District 6
shall indemnify, defend, and hold harmless the County of Weld, State
of Colorado, the Board of County Commissioners of Weld County, its
officers, and employees for any loss occasioned as a result of the
performance of the services set forth in this Agreement by its
employees, volunteers, clients, and agents. Similarly, the Greeley
Dream Team and District 6 shall not be held liable for injuries or
damages caused by any negligent acts or omissions of the County of
Weld, State of Colorado, the Board of County Commissioners of Weld
County, its employees, volunteers, or agents while performing the
tasks as set forth in this Agreement. The County of Weld, State of
Colorado shall indemnify, defend, and hold harmless the Greeley
Dream Team and District 6, its officers and employees for any loss
occasioned as a result of the performance of the services set forth
in this Agreement by its employees, volunteers, clients, and agents.
Both parties shall provide adequate liability and workers'
compensation insurance for all of their employees and volunteers who
engage in the performance of services set forth in this Agreement.
NON -FINANCIAL AGREEMENT
THE GREELEY DREAM TEAM, DISTRICT 6, AND
EMPLOYMENT SERVICES OF WELD COUNTY
Page 5
C. No portion of this Agreement shall be deemed to constitute a waiver
of any immunities the parties or their officers or employees may
possess, nor shall any portion of this Agreement be deemed to have
created a duty of care with respect to any persons not a party to
this Agreement.
D. No portion of this Agreement shall be deemed to create an obligation
on the part of the County of Weld, State of Colorado, the Greeley
Dream Team, or District 6 to spend funds not otherwise appropriated
in each succeeding year.
E. If any section, subsection, paragraph, sentence, clause, or phrase
of this Agreement is for any reason held or decided to be invalid or
unconstitutional, such decision shall not affect the validity of the
remaining portions herein. The parties hereto declare that they
would have entered into this Agreement and each and every section,
subsection, paragraph, sentence, clause, or phrase thereof
irrespective of the fact that any one or more sections, subsections,
paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
NON -FINANCIAL AGREEMENT
THE GREELEY DREAM TEAM, DISTRICT 6, AND
EMPLOYMENT SERVICES OF WELD COUNTY
VIII. ENTIRE AGREEMENT
Page 6
This Agreement constitutes the entire understanding between the parties
hereto with respect to the subject matter hereof and may not be changed or
modified, except as stated in Section VI herein.
IN WITNESS WHEREOF, the parties hereto have duly executed this agreement
as of the day, month, and year first above written.
ATTEST:
APPROVED AS TO FORM AND SUBSTANCE:
COUNTY OF WELD,
STATE OF COLORADO
i rtri' V4
W.H. Webster, -,67// //9.
%////9
Chairperson, Board of County
Cosmissioners of Weld County
APPROVED AS TO FORM AND SUBSTANCE:
WELD COUNTY DIVISION
OF HUMAN RESOURCES
erc J. Speckman
cutive Director
APPROVED AS TO FORM AND SUBSTANCE:
WELD COUNTY PRIVATE INDUSTRY
COUNCIL
Richard Hillman
Chairman
APPROVED AS TO FORM AND SUBSTANCE:
DISTRICT 6
John Pa, eco
Superintendent
APPROVED AS TO FORM AND SUBSTANCE:
THE GREELEY DREAM TEAM
do 2z.c4
Sate Ruth
Director
Attachment VI
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES
AND DIVISION OF VOCATIONAL REHABILITATION
THIS AGREEMENT, made and entered into this 14th day of October. 1994, by
and between the Weld County Division of Human Resources' Employment Services of
Weld County. and the Division of Vocational Rehabilitation. Colorado Department
of Human Services.
WITNESSETH:
WHEREAS, Employment Services offers employment and training services to
unemployed, underemployed, and economically disadvantaged youth and adults of
Weld County, and
WHEREAS, Employment Services wishes to expand its program efforts and
placement activities on behalf of youth and adults with disabilities who are in
need of alternative methods to succeed in obtaining and retaining employment, and
WHEREAS, Employment Services receives authority from the Wagner-Peyser Act
and the Job Training Partnership Act to provide employment and training services
and employer relations services and to coordinate such activities with
appropriate agencies through a comprehensive employer relations program, and
WHEREAS, the Division of Vocational Rehabilitation has agreed to cooperate
with Employment Services in expanding its employer relations program so the youth
and adults with disabilities may obtain and retain employment, and
NOW THEREFORE, in consideration of the mutual covenants contained herein,
the parties agree as follows:
I. Purpose
This cooperative agreement is entered into by the Division of Vocational.
Rehabilitation and Employment Services of Weld County maximizing the two
agency sources in a coordinated fashion to:
A. Provide services to those individuals with disabilities who are
seeking employment and training.
B. Establish the means for a practical and effective relationship
between the two agencies for the stated purposes of:
1. Maximizing client vocational potential.
2. Ensuring client movement.
3. Establishing cooperation to avoid duplication of services.
4. Maximizing coordination in the delivery and expansion of
services and programs.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
II. Scope of Services
PAGE TWO
Division of Vocational Rehabilitation (DVR)
Rehabilitation is a service provided by the taxpayers througn State
Government. It is designed to develop and restore working
usefulness of physically and mentally disabled eligible individuals
so they may become self-supporting. Rehabilitation is an investment
in human welfare.
Rehabilitation serves any eligible disabled person residing in
Colorado, without regard to race. color, national origin, sex, age,
handicapping condition who, with the provision of certain services,
might be made employable.
Services are provided to meet the individual needs of eligible
disabled persons so that they may engage in safe and suitable
occupations.
Rehabilitation services available to employers without cost include:
counseling to conserve skills that are available, evaluation of
capacities of disabled applicants, aid in restoring and retraining
injured workers, advice in determining suitable jobs for disabled
personnel, referral of trained, skilled. reliable workers who have
the advantage of rehabilitation services, and tax credits.
B. Employment Services of Weld County (Employment Services)
Employment Services of Weld County is a department of the Weld
County Division of Human Resources, which is under the Board of Weld
County Commissioners. Employment Services is guided by an advisory
committee, the Weld County Private Industry Council, which provides
oversight responsibilities to the Board of Weld County
Commissioners.
1. Employment Services encompasses a single delivery system to
deliver employment and training services at no cost in
Northern Colorado, including Weld County, as well as to non -
Weld County applicants and employers. Services through Job
Service shall be provided to residents and non-residents of
Weld County. However, due to legal constraints, he Job
Training Partnership Act Program of Employment Service_ shall
serve only Weld County residents unless they are eligi._e for
the Economic Dislocated Worker Adjustment Act Program.
2. Employment Services provides training and employment
opportunities to the unemployed, underemployed, economically
disadvantaged adults and youth, other individuals facing
serious barriers to employment, and those seeking work to
increase the earned income of the economically disadvantaged
under a single delivery system.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE THREE
III. Target Population
The target population for this cooperative effort are those disabled
persons ages 16 or older who are, or may be expected to become. needful of
and eligible for vocationally related services through the agencies.
Eligibility determination is made by each agency as follows:
A. Division of Vocational Rehabilitation
Responsibility for determining eligibility of individuals for the
following services rests solely with the Division of Vocational
Rehabilitation. The criteria of eligibility for rehabilitation are:
1. The presence of a physical or mental impairment which creates
a substantial impediment to employment for that individual.
2. The individual can benefit from the provision of vocational
rehabilitation services in terms of an employment outcome.
Rehabilitation services are provided as long as there is
indication the individual is progressing in a positive manner
toward the planned vocational goal which is consistent with
his/her capabilities and abilities. The nature and scope of
services to be provided an eligible individual must be
contained in the IWRP (Individualized Written Rehabilitation
Program).
3. The individual needs vocational rehabilitation services to
prepare for, enter, engage in. or retain gainful employment.
B. Emplovment Services of Weld County
Applicants must be registered with Employment Services for Job
Service Center services. For additional services under the Job
Training Partnership Act, applicants must be found eligible through
an application process.
1. For the purpose of Job Service, an individual with
disabilities is defined as any person who has a physical or
mental impairment that substantially limits one or more major
life activities, has a record of such impairment, or is
regarded as having such impairment.
2. For the purpose of the Job Training Partnership Act, an adult
individual with disabilities must be 22 years of age or older
who has a documented physical or mental disability which
constitutes or results in a substantial handicap to employment
for that individual.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE FOUR
3. For the purpose of the Job Training Partnership Act, a youth
individual with disabilities must be 14 through 21 years of
age who is in a state/federally funded special education
program. vocational rehabilitation, mental health program,
and/or be under the care of a professional who can document
the handicapping condition.
IV. Services Provided by Each Agency
A. Division of Vocational Rehabilitation
1. Accept referrals from Employment Services on individuals who
allege to have, or appear to have, a physical or mental
disability, which would present a barrier to employment. Any
accompanying medical data or work history provided with the
referral will expedite the evaluation process.
2. Provide a diagnostic evaluation for every applicant, to the
extent necessary, to determine eligibility. This may include
medical, psychological, social, education, and/or vocational
evaluations.
3. Develop an Individualized Written Rehabilitation Program for
every eligible client, involving the client and other
significant parties, who is being referred for enrollment into
a program at Employment Services.
4. Monitor client activity and performance during the time of the
IWRP.
5. Job development and placement.
6. Development of on-the-job training sites.
7. Refer to Employment Services individuals on the waiting list.
8. Provide follow-up and job retention counseling.
9. Consult with employers on job modifications and accessibility
issues.
10. Coordinate payment for client services with other agencies.
B. Employment Services of Weld County
1. Refer individuals with disabilities to the Division of
Vocational Rehabilitation.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE FIVE
Accept referrals from the Division of Vocational
Rehabilitation who have an outline for the goals which are
planned for employment and training; an outline of major
barriers to employment and possible solutions to be used in
assessment and determination of entry into a JTPA program.
3. Provide access to services in the Learning Lab through a fee
structure basis for clients who may benefit from the
established computer assisted instruction.
4. Provide an assessment for clients on the waiting list and
determine if those clients may benefit from services and, if
so, enroll into appropriate programs.
V. Guiding Principles
Both agencies affirm that the principles listed below shall guide all
mutual and respective efforts to serve the target population of this
agreement.
A. Every disabled individual (16 years of age or older) is entitled to
vocational opportunities comparable to those of other citizens.
B. Every disabled individual is entitled to a thorough, consistent, and
fair process of assessment, interdisciplinary/interagency review,
and decision making with regard to their vocational needs,
abilities, goals, and level of services required.
C. Vocational needs of all disabled individuals must be understood and
addressed within the context of their full array of needs and
abilities.
D. Joint participation of rehabilitation counselors and employment
counselors in the interdisciplinary process is vital to the
development of effective client -centered vocational plans. Both the
rehabilitation counselor and the employment counselor possess
expertise and knowledge in areas which, if effectively shared and
coordinated. enhance the agencies' abilities to better serve the
client.
E. Active participation in decision making by the client shall at all
times be expected, and procedures shall be designed to ensure such
participation.
F. Cooperation and coordination between agencies constitutes the
foundation on which this agreement is built, and the degree in which
this agreement promotes the improvement and maintenance of such
coordination will be the measure of its success.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND PAGE SIX
DIVISION OF VOCATIONAL REHABILITATION
G. The crucial difference between overlapping services and duplication
of services must be understooa. and this understanding must be
clearly reflected in all cooperative efforts to serve the disabled
client. OVERLAP occurs when the multiple service needs of a
disabled individual require that the service capabilities of both
agencies be applied in a coordinated manner to meet those needs.
DUPLICATION consists of delivery of the same or similar service to
the client simultaneously by both agencies as a result of the
failure to communicate or the disagreement ar bout agency
utte nor is
responsibilities. Duplication of services is not appropriate
pp p
it in the best interest of the client. When identified, duplication
should be eliminated.
VI. Scone of Agreement
Each applicant is entitled to a local process which ensures that his/her
needs and wishes will be fairly addressed, and therefore, this agreement
encompasses the following issues:
A. Referrals and Time Lines
1. The Division of Vocational Rehabilitation will accept
referrals (defined in IV. B. 1.) from Employment Services
t with of
Weld County and schedule an intake app Referrals
rehabilitation counselor within 20 working dayaea
will be made in writing utilizing a
d
provided by Employment Services of Weld County.
2. Employment Services of Weld County will report to the Division
of Vocational Rehabilitation the status of the individuals
referred and provide monthly information which will include:
a. Eligibility status or registration status with
Employment Services.
b. Termination information.
c. Activities provided in the areas of referral to jobs,
training, job development.
B. Evaluation and Assessment Responsibilities
1. The Division of Vocational Rehabilitation will provide an
evaluation to the extent needed for every applicant requiring
services from Employment Services.
Existing data will be secured prior to arranging for and
paying for duplicate information. Information secured may
include medical, psychological. vocational, education, and/or
social evaluations.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE SEVEN
2. Employment Services will provide assessment information which
will outline employment goals and barriers to employment for
clients jointly serviced.
C. Exchange and/or Sharing of Evaluation and Assessment Renorts
1. The Division of Vocational Rehabilitation will share results
of evaluations and assessments as they relate to vocational
interests and provide a written consent to release
confidential information signed by the client or the client
and parent/guardian if client is under 18 years of age. There
are a few sources of information which are prohibited to be
shared under any circumstances. These would include but are
not limited to Social Security records, Veteran's
Administration records, and some medical records.
2. Employment Services of Weld County will share results of
activities that the Agency has undertaken with the individual
to the extent that they are vocationally related and provide
a written consent to release confidential information signed
by the client or the client and parent/guardian if client is
under 18 years of age. These activity results will include
referrals to jobs, referrals to services, assessment results,
and outcome information.
D. Establishing and Covering an In terdisciplinarv/Interagency Staffing
Team with the Client Present
1. The Division of Vocational Rehabilitation will assign a
rehabilitation counselor to every referral which is enrolled
in a JTPA Program. The name of the rehabilitation counselor
will be provided to Employment Services of Weld County.
2. Employment Services of Weld County will assign an Employment
Technician to every referral which is enrolled in a JTPA
Program. The name of the employment technician will be
provided to the Division of Vocational Rehabilitation.
3. It will be the responsibility of the employment technician
and/or the rehabilitation counselor to convene a staffing,
with the client present, between representatives of both
agencies to coordinate and expedite the services to the
client.
E. Development of a Plan
1. The Division of Vocational Rehabilitation is solely
responsible for the development of an Individualized Written
Rehabilitation Program (IWRP) in cooperation with the client
and other involved agencies. if appropriate. The IWRP may
include services provided by another agency if prior
negotiation with that agency has occurred. All services
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE EIGHT
provided are subject to a search for similar benefits prior to
expending Rehabilitation funds. Services not previously
planned in the IWRP will not be provided. All programs
developed will be reviewed at Least annually or more
frequently per the Individualized Written Rehabilitation
Program.
2. Employment Services of Weld County will obtain information
from the Division of Vocational Rehabilitation regarding
employment and training needs and/or planned activities for
the development of an Individual Service Strategy.
F. For those clients who are determined in need of only one service
(Employment or Rehabilitation), a clear statement will be developed
stating when. and by what criteria, involvement from the other
agency will begin.
VII. Interaeencv Liaisons
Staff from the Division of Vocational Rehabilitation and Employment
Services of Weld County shall be the designated liaisons to further define
and interpret the parameters of this agreement.
VIII. Termination
This agreement shall be rendered void upon written notification by either
party.
IX. Resolution
Issues or concerns arising from the activities covered under this
interagency agreement. will be outlined in writing and provided to the
local Division of Vocational Rehabilitation Supervisor and the Employment
Services Director for prompt resolution.
X. Evaluation
The agencies affirm that the interagency agreement will be a success based
on the following criteria:
A. The coordinated approach to serve individuals with disabilities by
building a quality relationship between the agencies in the
development of activities as stated in this agreement.
B. Arranging at least one interagency meeting with all appropriate
staff for the purpose of orientation and information sharing
regarding agency roles.
INTERAGENCY AGREEMENT
BETWEEN EMPLOYMENT SERVICES AND
DIVISION OF VOCATIONAL REHABILITATION
PAGE NINE
XI. Modifications
All modifications of this Interagency Agreement shall be in writing and
signed by both parties.
XII. Entire Agreement
This Interagency Agreement constitutes the entire understanding between
the parties hereto with respect to the subject matter hereof. and may not
be changed or modified except as stated in Paragraph XI herein.
IN WITNESS WHEREOF, the parties hereto have duly executed this Interagency
Agreement as of the day, month. and year first above written.
THE BOARD OF COUNTY COMMISSIONERS DIVISION OF VOCATIONAL
OF WELD COUNTY, COLORADO REHABILITATION
,,/ I / iI / 7 ) /COJi= G�a�,. /4
W.H. Webster, Chairman
ATTEST:
WELD COUNTY CLERK TO THE BOARD
BY:
DEPUTY CLERK TO THE BOARD(
Approved:
Richard Hillman, Chairman
Weld County Private Industry Council
vo/g6/94
Waite W)4ickm ecutive Director
Weld unty Division of Human Resources
Linda Li Perez, Director
Employment Services of Weld County
Nancy Hill, ;Program Supervisor
WELD COUNTY DIVISION OF HUMAN SERVICES
ORGANIZATION CHART
WELD COUNTY
COMMISSIONERS
Attachment VII
Various Administrative
and Advisory Committees
Weld County Private Industry Council
Human Resources Committee
Area Agency on Aging
Family Educational Network Parent
Policy Council
Division of Human Services
Executive Director
Other County Departments
Social Services
Finance
Computer Services
Health
Administrative Unit
Fiscal Management
Personnel/Office
Management
CHILDREN PROGRAMS
Head Start (4 Centers)
Migrant Head Start
(State-wide)
Commodity Supplemental
Foods
Elderly Supplemental
Foods
State Funded Pre -School
Program (2 School
Districts)
High Scope Research
Program
SENIOR CITIZENS
PROGRAMS
Area Agency on Aging
Senior Nutrition
(23 Sites)
Senior Coordinator
(20 Centers)
Transportation
(40 Vehicles)
Case Management
Senior Employment
Ombudsman
Senior Legal Services
YOUTH AND ADULT
EMPLOYMENT PROGRAMS
Job Service
Job Training
Partnership Act
Job Opportunities and
Basic Skills (JOBS)
Food Stamp Job Search
Dislocated Workers
- Larimer County
Care -A -Van
- University of Northern
Colorado
-Plan de Salud Health
Clinic
- Sunrise Health Clinic
-Colorado Migrant Health
Department
- Weld Mental Health
- Weld Food Bank
- Private Dentists
-Trinity Housing
- BOCES
- Restitution Center
PURCHASE
OF SERVICES COORDINATION AGENCIES
- Centennial Developmental
Services, Inc.
-Meals on Wheels
- Larimer County Human
Development
- Home Health Care
- Adult Day Care
(Eldergarden)
- Peer Counseling (Weld)
-Catholic Community
Services
- Adams County Mental
Health
- Island Grove Treatment
Center
-Aims Community College
-17 School Districts
- Greeley and Weld
Housing Authority
-Colorado Rehabilitation
Services
-Weld Information and
Referral Services
-Colorado State University
- Dream Team
- Colorado Child & Adult
Care Food Program
-Northern Colorado Center
on Deafness
Attachment VIII
WELD COUNTY, COLORADO
- �-
DEMOGRAPHIC PROFILE
Annual Rate Of Inflation
(1991)
Weld County +2.04%
United States + 2.8%
Weld County
Personal Income Growth
1975 1980 1985 1989
$.64 bill. $1.05 bill. 51.588 bill. 51.943 bill.
ECONOMY
Unemployment
1987 1988 1989
Weld Co. 8.0 6.9 6.1
Greeley 9.4 8.1 7.2
1990 1991
4.8 4.7
5.7 5.5
Per Capita Income
(1989)
Weld Co. Colorado U.S. Avg.
$14,230 $17,682 $17,592
Metro Area
GREELEY. CO 92.3
St Louis. MO 97.3
Atlanta. GA 100.4
Minn./St. Paul. MN 102.3
Denver, CO 102.5
Phoenix. AZ 104.5
Cincinnati. OH 107.1
Washington, D.C. 111.0
Seattle. WA 117.8
126.9
ACCRA Cost of Living Index
4th Qv, 1991
100%
Composite Index
Average Household Income — $35,348.00 Los Angeles, CA
Average Wage — Weld County 1991 — $21,550.00 Average Yearly Living Expenses — Family of Four — $34,146.24
Census
Weld
1960 72,344
1970 89.297
1980 123,438
1990 131,821
Ethnic Distribution
White
Hispanic
Black/Other
Age Distribution (Weld)
Under 20 32%
20-44 42%
45-64 17%
Over 64 9%
Greeley
26,314
38,902
54,612
60,536
77%
21%
2%
Average Wage and Salary Employment in 1990
Industry
Number
% loul %ol Pnvate
Employment Employment
Total
Private
Agriculture
Mining
Construction
Manufacturing
Trans. Comm P.U.
Wholesale Trade
Retail Trade
Fire
Service
Misc.
Public
46.415
37.957
2.871
629
2.148
9.675
2.016
2.415
7.585
1,930
8.682
6
81.77% 100.00%
6.19 7.56
1.36 1.66
4.63 5.66
20.85 25.49
4.34 5.31
5.20 6.36
16.34 19.98
4.16 5.09
18.71 22.87
01 .02
8.458 18.23
Company
1. ConAgra Companies
2. University of Northern Colorado
3. Eastman Kodak
4. North Colorado Medical Center
5. School District #6
6. State of Colorado
7. Hewlett Packard
8. Weld County
9. Aims Community College
10. State Farm
11. City Of Greeley
12. McLane Western
Other MAJOR employers are Adolph Coors
(Electronic Fab).
POPULATION
Weld County Population
1980 1990
Census Census
Weld County 123,438 131.821
Ault 1,056 1,107
Dacono 2,321 2,228
Eaton 1.932 1,959
Erie 1,231 1,258
Evans 5,063 5,877
Firestone 1.204 1,358
Fort Lupton 4.251 5.159
Frederick 855 988
Garden City 123 199
Gilcrest 1,025 1,084
Greeley 53.006 60,536
'Grover 158 138
Hudson 698 918
EMPLOYMENT
Annual Rate of Growth — Weld County Industry (1984-1989)
ens IDD vea91.04
1980 1990
Census Census
Johnstown 1,535 1,579
Keenesburg 541 570
Kersey 913 980
LaSalle t,929 1,783
Lochbuie 895 1,168
Mead 356 456
Miliken 1.506 1,605
Nunn 295 324
Pierce 878 823
Platteville 1.662 1,515
Rayner 80 98
Severance 102 t06
Windsor 4,277 5,062
Unincorporated 35,542 32,948
Total
2.3%
Nein
MAJOR EMPLOYERS
Number Of Employees
Product/ Service
Meat Packing/Ag. Commodities, Ag. Services
State University
Sensitized Photo Products
Regional Hospital, PsychCare, Related Medical
Public Education
Government
Electronic Components
Government
Vocational Education/Arts And Sciences
Regional Office — Insurance
Government
Trill
1.5% FIRE
a j `I
Total Labor Force
Employed
Unemployed
Unemployment Rate
Sams
2.7% Publ. Ada
23%
Weld Greeley
71,536 31,141
68,201 29,426
3,334 1,711
4.7% 5.5%
4,000
3,700
2,550
1,550
1,400
1,000
848
853
792
775
485
Food Distribution 400
Co., Western Sugar, M.C.I. Services, Norwest Publishing, National Farms,Inc, and EFTC
TRANSPORTATION
Corporate Income
Tax:
Unemployment
Compensation Rate:
No unitary tax
Personal Income
Taxes:
Property Taxes:
Electricity
Public Service Company
For rate information call:
(303) 353-1144
Serving Greeley and parts of
Weld County.
Gas
United Power, Inc.
For rate information call:
(303) 659-0551
Serving parts of southern
Weld County.
Poudre Valley REA
For rate information call:
(303) 686-7431
Serving parts of western and northern Weld County.
Greeley Gas Company
For rate information call:
(303) 352-7171
Public Service Company
For rate information call:
(303) 353-1144
Water/Sewer
Several area water systems serve northern Colorado and provide an
abundant supply of water. Water is available for use residentially in
the municipalities of the county; and for use in irrigated farming, a
supply is easily accessible and affordable. Considerable foresight by
leaders in the county in purchasing water has ensured an adequate
water supply not only during drought, but to accommodate
considerable population and industry growth. Sewer services are
municipally provided in most areas of the county.
INIMaimumal
Retail Sales Tax: State of Colorado(excluding food).... 3%
City of Greeley (including food) 3%
Many of small municipalities have 2%-3%
sales tax
5.0% on first $50,000
5.5% above $50,000
2.9% on first $10,000
and no inventory tax in Colorado.
5% of Federal Taxable Income
The state does not levy a property tax.
Depending on the location within Weld
County property taxes will amount to
approxiately 1'k% -2S% of the actual
value of real estate. Industrial property is
assessed for tax purposes at 29% of actual
value.
HOUSING & CONSTRUCTION
Construction:
Total Bldg. Permits
Total Value
Total Bldg. Permits
Total Value
1988 1989 1990 1991
— Greeley 1,544 1,533 2,157 2,528
$22,203 aus22,349 ®u$25,600 mu. $23,683 miu.
— Weld 1,642 1,813 1,495 1,775
$28,281 mu$31,439 mu$32,463 ®u $32,565 miu.
Housing Affordability Index
Housing 4th Qtr 91 4th Qtr 91
Opportunity Median Median
Index* Income Price
Greeley 77.9 $30,800
Denver 72.0 $41,900
Colorado Springs 71.4 $34,100
Ft. Collins/Loveland 70.3 $37,500
Boulder/Longmont 68.3 $43,900
* essentially. percentage afpopulation which can afford to hue a house
Affordability
Rank
Region Nation
$66,000 1
$89,000 3
$79,000 4
$82,000 7
$99,000 10
37
60
62
70
85
Distance From Greeley To Selected Cities
City Miles Population
Loveland 19 _
Fort Collins 29
Estes Park 45
Boulder 50
Metro Denver 50
Cheyenne, Wyoming 50
Seattle
Los Angeles
Phoenix
Albuquerque
City/State
(From Denver)
Albuquerque
Atlanta
Chicago
Houston
Kansas City
Los Angeles
Minneapolis
New York City
Orlando
Phoenix
Seattle
Washington, D.C.
37,100
87,750
7,100
87,800
1,850,000
50,000
Minneapolis New York City
Houston
Atlanta
Orlando
Miami
Air Freight Freight Ground
Travel By By Miles
Time Rail Truck (From
(Hours) (Days) (Days) Denver)
1 2 2 437
2 5 7 1,430
2 2 3 1,021
2 3 3 1,034
11/4 2 2 606
2 3 4 1,031
11 3 3 917
31/4 5 8 1,794
2r/ 5 8 1,805
11 3 3 813
2/ 3 4 1,341
3 5 8 1,620
Air
International Airport
New Denver International Airport
(under construction — completion 1994)
Stapleton International Airport
Distance from Greeley:
Stapleton — 50 miles. New Airport — 40 miles
General Aviation Airports
Greeley/Weld County Airport
Erie Airport
Fort Collins/Loveland Airport
Rail
Freight — Burlington Northern, Union Pacific
Passenger — Amtrak
Truck
35 motor freight companies service Weld County.
Public Education
There are 12 public school districts in Weld County
Enrollment
RE -2 Eaton 1 173 RE -8 Ft. Lupton 2,385
RE -3J Keenesburg1,172 RE -9 Ault- Highland.. .799
RE -4 Windsor 1,781 RE -101 Briggsdale 72
RE -5J Johnstown/.... 1,207 RE -11J Prairie 103
Milliken RE -1 Gilcrest 1,750
Dist. 6 Greeley 12,144 RE -12 Grover 83
RE -7 Kersey 928 StYrain RE -1J SW.Weld 2,861
TOTAL: 26,458
ACT Average Test Score Comparison
Weld County Colorado United States
22.2 21.4 20.6
Enrollment
Student/Teacher Ratio: 23/1
Dropout Rate — Grades 9-12: 7.4%
RETAIL
Greeley
Taxable Sales
% Change
Weld
Taxable Sales
96 Change
*In 1990, Greeley began collecting a 3% sales tax on food.
1990 figures INCLUDE sales on food.
Shopping Centers
Greeley Mall — 63 stores. Service area population: 150,000
Located on U.S. 34 By-pass
Major Anchors: Sears, Joslins, J.C. Penneys, Fashion Bar,
Montgomery Ward.
Strategically -placed neighborhood retail centers throughout the
county make local shopping convenient.
1989 1990 1991
$348.9 mill. $424.7 mill. $487.5 mill.
+ 4% + 22%* + 15%
$1.271 bill. $1.349 bill. $1.349 bill.
+ 5% + 6% + 6%
COMMUNITY/SERVICES
Number of Hotels/Motels: 15
Commercial Banks: 19
Total Deposits: 1989 1990 1991
(in millions of $) $753,650 $756,862 $905,100
Newspapers: Major Daily — Greeley Tribune, circ. 26.200
Weeklies — 12 weeklies serve the smaller
Weld Communities
Radio Stations: 3 AM 2 FM
Healthcare:
Hospitals — North Colorado Medical Center, Greeley —284 beds
1990 Population Service Area — 232,000
Physicians: 171 Dentists: 40 Medical Clinics: 6
Recreation:
Over 35 parks throughout county
4 public/or private golf courses
Within 4 hours driving distance to: 2 National Parks. 4 National
Mounuments, 2,000 Trout Lakes, 11 National Forests
Events:
Greeley Jazz Festival — May
Greeley Independence Stampede — Late June -4th July
Cinco De Mayo, Greeley — May
Arts Picnic, Greeley — July
Bronco Training Camp—July/August
Also, several of the smaller communities have annual festivals
Cultural:
Union Colony Civic Auditorium. Greeley
1,700 seat performing arts facility
UNC Performing Arts Series
Rooms: 700
Higher Education
University of Northern Colorado, Greeley
Major Degree Programs: Elementary Education, General
Business, Nursing
Fall, 1991 Enrollment 10,500
Aims Community College, Greeley and Fort Lupton
The largest junior college in Colorado with over 1,500
courses offered each quarter.
Fall, 1991 Enrollment 19,000 (4,300 FIE)
Weld County is privileged to have within easy commuter distance
5 major universities:
Colorado State University, Fort Collins
University of Colorado.at Boulder
Univeristy of Colorado at Denver
Denver University
Colorado School of Mines, Golden
FINANCE/INCENTIVES
Enterprise Zone
Weld County has a state -designated enterprise zone in 16
municipalities, including Greeley, offering substantial state
tax credits for businesses locating within the zone.
Revolving Loan Fund
"GAP" financing for industry projects that create new jobs
in rural areas of Weld and Larimer counties.
Waivers Of Fees & Permits
Waivers for new industrial construction are available in several Weld
cities.
Special Incentive Packages
EDAP will prepare a full proposal for industrial employers re.
financing, incentives, rates, labor, etc.
AGRICULTURE
Weld County is an agricultural empire of 2.500,000 acres of which
96% is devoted to farming and raising livestock. Weld County ranks
fourth in the nation and first state-wide in the value of agricultural
products sold. The bulk of the county's agriculture economy is
centered in livestock production.
Crop Value: Acres Produced:
(percentage of total value)
Barley
All other
Land Area— Weld: 4,004 sq. miles Latitude: 40.25° North
Elevation: 4.658 Longitude: 104.37' West
CLIMATE
Weld County is a semi -arid climate. Average yearly statistics:
Mean Monthly Temp. — Jan. 40° F Days Sunshine: 341
Mean Monthly Temp. — July 90° F Snow -free Days: 335
Annual Total Precipitation: 12"
Annual Total Snowfall: 35"
WELD COUNTY
(4OO4 Square Miles)
Windsor
Milliken
rohnstown }:605
tsrs
For Information Contact:
Greeley/Weld Economic Development Action
Partnership (EDAP)
810 9th Street, 2nd Floor
P.O. Box S
Greeley, Colorado 80632
(303) 356-4565
(303) 352-2436 (FAX)
A FORT COLL
BOULDER
DENVER
C EYENNE
WYOMING
Nen Airport
Current Supleton
Airport
Sources Of Information: U.S. Census Bureau, Colorado Department of Employment and Training, Colorado Department of Loca
Affairs, Weld County, City of Greeley, Gree ey Board of Realtors, Greeley/Evans School Dist. 6, Weld
County Airport, Colorado Legislative Council, University of Northern Colorado Department of
Economics.
Attachment IX
COLORADO JTPA COMPUTER NETWORK
UTILIZATION IN WELD COUNTY
REGISTRATION
JOB SERVICE
* 511
* Skill screens
* UI
NO
JOB MATCH
YES
NO
JTPA
JOBS
Employment First
Transfer of all
common data elements
and acquire additional
program elements
Eligibility Determination
(Utilize COIN, Food Stamps
and CUBS)
YES
Colorado JTPA Computer Network
GGCC
CACTIS
JOBS
Program
Info
COIN
Welfare
Info
FOOD
STAMPS
Food
Stamp
Info
EMPLOYMENT
FIRST
Program
Info
INTERNET
SYSM
CUBS
UI Info
Wage Info
ODDS
Job Service
Info
Job Orders
Job Match
Job Referrals
PHOENIX
Attachment X
Fund Source Flow Chart
Department of
Labor
Department of
Health and
Human Services
Department of
Labor
Department of
Agriculture
Governor
Colorado Workforce
Coordinating
Council
Governor's
Job Training
Office
State Board of
Social Services
State Department
of Social
Services
State Advisory
Board
Colorado Department
of Labor and
Employment
State Board of
Social Services
State Department
of Social
Services
Weld County
Commissioners
Employment Services
of Weld County
Weld County
Private Industry
Council
JTPA
Adult II -A
Youth II -C
Title II -B
Title III
JOBS
NEW DIRECTIONS
JOB SERVICE
BASIC LOBOR EXCHANGE
EMPLOYMENT FIRST
FOOD STAMP
EMPLOYMENT SERVICES OF WELD COUNTY
ORGANIZATIONAL STRUCTURE
Attachment XI
Weld County Division
of Human Services
Employment Services of Weld County
Manager
Administrative Assistant
Grants and Contracts
Committee Staff Support
Client Data Systems
Reception
Registration
Employment First
Migrant/Seasonal
Farmworkers
Disabled Individual
Employer Relations
Referral
Placement
Job Match
Job Listing
Marketing
Job Solicitation
Job Development
Special Employment
Services
JOBS Program
Dislocated Worker Program
Adult Employment Program
Summer Youth Program
In -School Youth Programs
Out of School Youth Program
Summer Job Hunt
Employment & Training
Community Agency Linkages
Local Veterans Employment
Representatives
Veteran's Services
Veteran Service Coordination
Veteran's Preference Monitoring
Attachment XII
EMPLOYER'S SURVEY
To assist Employment Service in providing the best possible services to
employers a survey was conducted. In June 1994, a survey was mailed to
693 employers who utilize our services since March 1994. A total of 501
responded answering the following questions.
A = BELOW EXPECTATIONS
B = MEETS EXPECTATIONS
C = ABOVE EXPECTATIONS
Questions that were asked on the survey were:
1. Do you feel the staff asked the appropriate questions to make a
quality job referral?
Employers responses indicate:
4% = A
78% = B
18% = C
96% of the responses indicate there are no concerns with overall
services, staff work well with employers in trying to select
appropriate individuals who posses the essential skills required by
the employer's job order.
2. Did applicants respond to you in a timely manner?
Employer responses indicate:
17% = A
63% = B
20% = C
Many employers are concerned with the applicants not showing for job
interviews or being on time.
3. Did Employment Services do a quality job of screening based on your
criteria?
Employers responses indicate:
17% = A
64% = B
19% = C
Employers rate this area below expectations in some instances
because they assume ESWC validates references, driver's license or
work history etc.
Page 2
4. Did you receive an adequate number of referrals to make the best
selection?
Employers responses indicate:
34% = A
47% = B
19% = C
Employers are concerned with the number of job referrals made for
applicants versus the number of no shows.
5. Did you cancel your job order?
Employers responses indicate:
56% YES 44% NO
20% of job orders are canceled with Employment Services of Weld
County. 80% of all job orders listed are filled. The percentages
reflected by the survey are misleading due to the fact that
employers do not directly interpret the questions asked in the
survey regarding job orders cancellation.
Employers quite often cancel their job orders because they promote
from within, or hire an individual referred by an employee. Changes
in job requirements may also cause an employer to hire through
channels. Some of the positions that were canceled were positions
that are short term employment and pay did not compensate for some
of applicants.
6. Would you list your job opening with Employment Service again?
Employers responses indicate:
88% YES 12% NO
NO COMMENT
7. Did you access other service?
Employers responses indicate:
41% YES 59% NO
Most employers utilize other services to ensure hiring the best
qualified applicant for the position.
EMPLOYER'S COMMENTS ON SERVICES PROVIDED BY EMPLOYMENT SERVICES OF WELD
COUNTY
Office Personnel very friendly and helpful. Pleasant to visit with about
our employment needs.
Assistance is greatly appreciated. We hired a person you sent for an
interview and is working out well.
We were unable to find someone with the skills we were seeking.
Person Employment Service sent for an interview was hired and is working
out well.
Send more qualified applicants.
We received about six candidates, including a female, which was good. You
are doing a good job in matching jobs to people.
Talking with you is frustrating, usually end up talking to five people.
I was impressed with the speed of your service and the follow up.
Everyone was pleasant and polite. Would have like to have seen more
referrals (the amount of travel required by the job limited our
referrals).
This was the best year of service in the last three years.
Try to get your staff to listen to people. I answered the same questions
3 or 4 times during the interview.
I feel the problem was that many of the people who applied wanted to
collect unemployment and were not interested in working.
We were happy with the applicant we got. Thanks for your help.
I got a lot of calls from candidate -I would prefer not get any calls just
application.
Of the four applications received, four were scheduled for a 2nd interview
and two did not show for the second.
SUMMARY:
18% of the employers felt that services were below expectations.
63% of the employers felt that services were average.
19% of the employers felt that services were exceeded expectations.
Western Temporary will be willing to provide apresnetion on how to find a job.
Attachment XIII
EMPLOYMENT AND TRAINING UNIT
CUSTOMER SERVICE PLAN
SUBJECT:
I. PURPOSE:
II. BACKGROUND:
Employment Services of Weld County, Employment and Training
Unit's response to U.S. Department of Labor, Training and
Employment Information Notice No. 6-94.
To establish the Employment and Training Unit's plan to
develop and implement customer service standards for the
women, men, youth, and employers we serve.
U. S. Department of Labor Training and Employment
Information Letter No. 6-94 and it's attachments
requires all State and local delivery systems to develop
and publish customer service standards. These plans
include strategies to improve services by taking into
account the expressed needs and preferences of our
client populations. The plan developed by the
Employment and Training Unit, Employment Services of
Weld County, will announce to our customers the quality
and timeliness of service they can expect from us.
Staff of the Employment and Training Unit worked with
the Special Programs Coordinator to develop a customer
service plan responsive to the U. S. Department of
Labor's letter and also consistent with the way the Unit
works with our customers. The following is the Customer
Service Plan developed by the Employment and Training
Unit Staff.
Mission Statement
The educational, job training and placement services that are provided to
you through the Employment and Training Unit of Employment Services of
Weld County are provided as a result of partnerships with federal, state
and local governments and the Weld County Private Industry Council: We
are committed to you, "our customers", and it is our goal that you are
satisfied beyond your expectations in the services we provide. As a unit,
your case managers have developed a vision of where the unit wants to go
as well as a pledge to you, our customers, that we will provide quality
services which exceed your expectations the first and every time.
To implement this plan the Employment and Training Unit developed specific
activities which are designed to accomplish the goals of the mission
statement. These activities will be monitored by the Special Programs
Coordinator on a regular basis and evaluated as to their effectiveness in
meeting the goals of the mission statement. Activities developed are as
follows:
III. Activities
A. Pledge Card
The Employment and Training Unit will develop a Customer Pledge Card
which will be provided to all individuals enrolled in an employment
and training program. The pledge card will consist of the following
affirmations:
Beginning November 1, 1994 the case managers of the Employment and Training
Unit commit themselves to:
1. Case managers will be courteous and polite in the
treatment of all customers.
2. Case managers will be prompt in the response to calls and
the needs of customers.
3. Case managers will continually stress to the customer
that we are committed to delivering quality services
which support and meet the customers' needs and will
result in the best job for them. Decisions will be made
as quickly as possible and will always be made with
integrity and credibility.
4. Case managers will continually evaluate procedures to
ensure the customer is served in the most expeditious
manner.
B. Appointment Scheduling
Case managers will schedule adequate time for appointments for each
customer to ensure the customer is afforded sufficient time to
address their situation and needs, and therefore feel confident the
case manager is committed to providing quality services.
C. Arranginj Backup Case Manager
Case managers will establish teams to ensure that when one case
manager is out of the office, another case manager will have enough
information to assist the customer or provide them with reliable
information as to when they can contact their assigned case manager.
D. Development of Customer Satisfaction Surveys
The Employment and Training Unit will develop and utilize three (3)
customer satisfaction surveys to acquire customer feedback regarding
services. These surveys will cover:
1. the intake process which includes the application,
objective assessment, and Individual Service Strategy
processes;
2. a survey which asks for feedback during training which
covers the quality of training and an assessment of how
the case manager is meeting their needs;
3. and a survey after completion of training and the
program which asks for feedback regarding the quality of
the program experience. This survey will have questions
structured similar to the questions asked by OMNI in the
13 week follow-up.
E. Monthly Meetings
The Employment and Training Unit staff will meet on a monthly basis
to discuss customer service issues and specific customer concerns.
During this monthly meeting, staff training will take place to
ensure that case managers are kept abreast of new initiatives and
programs which could better serve the customer needs.
F. Evaluation of Program Process
Case managers will continually evaluate program processes to ensure
the customer is served in the most expeditious manner. This will
include evaluations of the application, objective assessment, and
Individual Service Strategy processes.
The Employment and Training Unit will work together to explore
options for developing continuous quality improvement efforts in the
delivery of services.
IV. Unit Contact Person
The Special Programs Coordinator will be the responsible person for the
implementation and evaluation of the Customer Service Plan. Customers who
are dissatisfied with services will be referred to the Special Programs
Coordinator for assistance.
Attachment XIV
gust TTY SERVICE COMMITIEDTT
-As a case manager of the Employment and Training Unit,
I commit to you, my customer:
1. That I will be courteous and polite in the treatment
of you, my customer, at all times.
2. That I will be prompt in the response to your r_lls
and your needs as a customer.
3. That I am committed to delivering quality services
which support and meet your needs and will result in
the best job for you. Decisions will be made as
quickly as possible and will always be made with
integrity and credibility.
4. That I will continually evaluate procedures to ensure
you are served in the most expeditious manner.
Casa Manager Signature
Attachment XV
Case Manager Evaluation
Do you feel your case manager assists you to resolve problems that
prevent you from attending scheduled activities or work?
YES OR NO
Comments:
Do you understand what the program is trying to do for you and what
the role of your case manager is? YES OR NO
Comments:
What suggestions do you have for your case manaager to help you?
Comments:
What suggestions do you have for your case manager to improve him/
her -self?
Comments:
Overall comments of the program.
Overall comments of your case manager.
Rate your case manager on a scale of 1-10 (1 -Lowest 10 -Highest)
1 2 3 4 5 6 7 8 9 10
EMPLOYMENT SERVICES OF WELD COUNTY
1551 North 17th Avenue, P.O. Box 1805
Greeley, Colorado 80632
303 353-3815
NAME OF BUSINESS:
Attachment XVI
NAME:
DATE:
To assist Employment Services in providing
you the best services possible, please take
the time to complete this survey. Provide
answers by checking A=Below Expectation,
B=Meets Expectation & C=Above Expectation.
For your convenience a self-addressed stamped
envelope is enclosed.
TELEPHONE:
1. Do you feel the staff asked the appropriate
questions to make a quality job referral?
2. Did applicants respond to you in a timely
manner?
3. Did Employment Services do a quality job of
screening, based on your criteria?
4. Did you receive an adequate number of
referrals to make the best selection?
5. Did you cancel your job order? YES NO
A
BELOW
EXPECTATION
EXPECTATIONS
MEETS:-2
EXPECTA
ABOVE
E.XPECTA
If yes. why?
6. Would you list your job opening with
Employment Services again? YES NO If not, why?
7. Did you access services other than those
of Employment Services to list your job
opening? YES NO
Were they successful?
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