HomeMy WebLinkAbout990432.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR THE 1999 SUMMER YOUTH
EMPLOYMENT AND TRAINING PROGRAM PLAN AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
1999 Summer Youth Employment and Training Program Plan from the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Human Services Department, to the Governor's Job Training Office, commencing April 1,
1999, and ending ..une 30, 2000, with further terms and conditions being as stated in said
authorization, and
WHEREAS, after review, the Board deems it advisable to approve said authorization, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization for the 1999 Summer Youth
Employment and Training Program Plan from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Human Services
Department, to the Governor's Job Training Office be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vole on the 8th day of March, A.D., 1999.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, CO OR O
ATTEST: ALI/
_ Dale K. Hall Chair
Weld County Clerk t haA O J11-- 4��{,!�
4.%c1c icy_'.�,� . 1 / Cc !� k___
Vir Barbara . Kirkmeyer, P,'o-Tem ,J
BY:
Deputy Clerk to the Bo- ., / w cett
George E. Baxter
AP OV AS O FORM: EXCUSED
M. J. Geile
nt Attorney 41‘,07 %�%
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Glenn Vaad
dl P 990432
HR0070
EXPENDITURE AUTHORIZATION
Signature Page
Service Delivery Area/One Stop Career Center
Name: Employment Services of Weld County
Address: P.O. Box 1805
City/State/Zip: Greeley. Colorado 80632
Program Proiect
Name: Summer Youth Employment and Training Program VAX#:
Title and Amount of Funds Title II-B $254,615.00
Period of Performance: From April 1, 1999 To June 30, 2000
The foregoing Expenditure Authorization has been reviewed and approved by the following parties and will
be incorporated into the CDLE/SDA Master Contract as an attachment. This signature page, when duly
i ned, authorizes the grant of fu ds by CDLE for the program/project identified herein.
1 / 63/x,/99
LEO Signature (above) Date
Dale K. Hall Chairperson
Name and Title(Typpd above)
-1-4d a1ag199
/WFB Chair grature (above) Date
Sue Biorland ' Chairperson
Name and Title (Typed above)
7
t-' SD irector Signature (above) Datt
Linda L. Perez Director
Name and Title (Typed above)
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itty , at:), ,,, /. t 7 --7
CDLE Director Signature (above) // Date
Vickie Armstrong
Name and Title (Typed above)
APPROVALS:
STATE CONTROLLER
RTH,R L.BARNHAR-T
BY/ / '(. / ..) -, - C1I'r4 .
Name(Typed)
State Controller Deleoate
Q9oV3ti
Weld County
Summer Youth Employment and Training Program Plan
FY 99
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Summer
1999
Weld County
Summer Youth Employment and Training Program Plan
FY' 99
Submitted by: Linda Perez
Director
Weld County Service Delivery Area
P.O. Box 1805
Greeley, Colorado 80632
(303) 353-3800 ext. 3363
Weld County Summer Youth Employment and Training Plan Page 1
Executive Summary
A. Grant Recipient
The Board of Weld County Commissioners will be the grant recipient of the funds from the
State.
B. Entity to Administer the Summer Youth Employment and Training Program (SYETP)
Employment Services of Weld County, the local Service Delivery Area (SDA) and One Stop
Center(OSC), will administer the Summer Youth Employment and Training Program.
C. Start and End Dates for Activities
Outreach March 1999 through July 1999
Eligibility Determination March 1999 through July 1999
Orientation March 1999 through June 1999
Assessment April 1999 through July 1999
Work Experience *May 1999 through September 1999
Reme diation/Academic Enrichment/
Employability Skills Enhancement *May 1999 through September 1999
*(The thirteen school districts in Weld County have different school schedules. The earliest
work experience activity start date would be May 19, 1999.)
D. Procurement Process for Subcontracting
The Weld County SDA does not subcontract services for the summer youth program.
E. Executive Summary
The Executive Summary is included as Attachment 1.
II. FY '99 Summer Youth Employment and Training Program Goals and Objectives
Focus and Impact of the Program
The focus of the Weld County SYETP and its anticipated impact is to enhance the basic educational
skills, enhance citizenship skills, and provide for work experience and academic enrichment
components for each youth participant which encourage them to remain in school or return to school.
A. SYETP Goals and Objectives
The coals and objectives for the SYETP are:
1. to have 85% of the total number of in-school youth return to school in the Fall of
1999 as measured by a follow-up survey which is conducted with schools and youth;
2. to have 90% of the youth participating in the remediation and academic enrichment
components enhance their academic performance, including their reading and
mathematics comprehension, as measured by attainment of school credit,
completion of grade level in the learning lab, or successful completion of other
classes, as determined by pre- and post-testing and reports from
remediation/enrichment component instructors;
Weld County Summe-Youth Employment and Training Plan Page 2
3. to have 90%of the youth participating in the work experience component enhance
their level of employability skills as measured by a Youth Participation Questionnaire
and a Work Site Questionnaire. The Questionnaires include the youth's evaluation
of the benefits received from participation in the areas of remediation, academic
enrichment, employability skills enhancement, and work experience;
4. to increase the coordination efforts with local youth serving agencies, such as local
education agencies, law enforcement agencies, and drug and alcohol abuse
prevention and treatment programs, and provide services to youth in need by
conducting orientations for agency personal, cross referral as appropriate, and
arranging for outreach/recruitment sites at thirteen school districts and youth serving
• agencies;
5. to have 80% of the youth participating in the program enhance their skills by using
relevant learning experiences, life skills training, as well as by using the PIC
approved competencies which meet or exceed the SCANS Foundation Skills and
which evaluate attendance, work attitudes, completion of assigned tasks, etc.
III. Program Activities/Services to be Provided
SYETP Proc -am Activities and Services
A. Objective Assessment
Each youth participant will receive an objective assessment which determines their basic
skills and supportive service needs. Information will also be obtained regarding past work
experiences with the Summer Youth Employment and Training Program and the
interest/preference of the youth which will be used to determine job assignments in the
prog-am.
Assessment of reading and math skills for all youth participants will be completed by one or
more of the following methods:
• Adult Basic Learning Assessment
• Job Corp Reading Test
• Results of the Comprehensive Testing Basic Skills
• A statement from the school identifying the youth's grade level and the school's
assessment of benefits from remediation activities if statement and assessment are
within the last 12 months
• District Objective Test
' Other tests or methods the schools use to determine the grade level of youth in math
and reading if those tests are within the last 12 months
• Aims Community College testing for GED in English, reading, and math for high
school dropouts
' For those youth who have graduated from high school, the final report card will be
requested. If they have obtained reading and math credit, further assessment will
not be needed.
The primary tool that the Weld County SDA will use, will be the Adult Basic Learning
Assessment. All youth enrolled in basic skills remediation and academic: enrichment
activities will be pre and post tested and the results will be recorded in the clients' MIS
records.
Weld County Summer Youth Employment and Training Plan Page 3
B. Individual Service Strateoy
Each participant will have an Individual Service Strategy (ISS) which will indicate selected
training components and any supportive service needs identified through the objective
assessment. Each participant will have an ISS included in their client file. If a youth is either
transferred or co-enrolled into Title II-C, or is planned to be enrolled into Title I!I-C, their Title
II-C I:.S will be updated to show the rationale for enrollment into the SYETP and a copy of
the updated ISS will be placed in the II-B client file. ISS's will address goals for employment
and education, services to be received under Title II-C, and will describe how the SYETP will
assist the youth in overcoming barriers to employment, and in setting and reaching goals.
The Irdividual Service Strategy which will be used in the Summer Youth Program is included
as Attachment 2.
C. Educational Activities
1. Orientation for Instructors Participating in the SYETP
Each academic instructor delivering educational activities in the SYETP will be
provided an orientation regarding the goals and objectives of the program. These
orientations will be done on an individual basis with each instructor prior to the
beginning of the academic component. Additionally, each instructor will be provided
a copy of the Work-Site Supervisor Handbook.
2. Availability, Assessment and Plan of Action to Improve Skills in Deficiency Areas
Youth Who Test Two Grade Levels Below
Youth that test two or more grade levels below their actual school level will be
required to attend remedial classes in conjunction with their summer work
experience, except those youth who live in the rural areas where transportation is not
available. It is not anticipated that many rural youth will need remediation as their
academic achievement is normally standard. Handicapped youth, including youth
with learning disabilities, will be reviewed on an individual basis to determine if
remediation is appropriate. Exemptions will be documented in the youth's file.
Each youth will be assessed through one of the means discussed in section III.A.
The assessment results will become part of the permanent record. It is estimated
that 100% or 140 youth will participate in remedial or enrichment activities.
The SYETP staff will be responsible for pre-testing to determine areas that may need
to be addressed with the youth through remedial or enrichment activities. These
areas will then be addressed through either computer-assisted instruction, teacher
directed instruction, or both. Youth who test two or more grade levels below their
actual grade level will be required to participate in remedial educational activities.
Youth not in need of remediation will receive academic enrichment or employability
skills enhancement. All youth will be provided pre-employment and work maturity
skills training and be evaluated against the PIC approved competencies.
The remedial and enrichment activities have been designed to be flexible and
individualized. The assisted instruction through the computerized learning labs and
general instruction, includes pre-and post-testing to determine the level of the skills
the youth needs to master the remedial or enrichment activities.
Weld County Summer Youth Employment and Training Plan Page 4
The youth who attend summer school or are pursuing a GED, will be attending
classes to up-grade their deficiency areas, or obtain school credit.
Youth who Test at or Above Grade Level
Youth who test at or above grade level will be encouraged to take advantage of the
options available for enrichment activities to increase their operational levels in
English or math, or to explore new academic areas that they have not previously
been involved in.
3. Educational Sites
Student/Teacher Ratio/Remediation or Enrichment Hours
It is anticipated that the student/teacher ratio will not exceed 15 to 1 for most
activities. However, School Districts determine the studentteacher ratio for their
programs. Each instructor determines the delivery of their instruction coordination
with similar programs in the community, and use of volunteers in the classroom.
Remediation and/or enrichment hours are based on the structure and design of each
component. School District programs, and GED hours are determined by the
responsible agency. Program availability and experience help determine target
hours for remediation and enrichment activities in the learning lab and Aims
Community College.
Participants and Locations
The Weld County SDA will have various approaches to deliver remedial and
enrichment activities. These approaches are as follows:
a). Remediation and enrichment classes will occur at Employment Services of
Weld County, 1551 North 17th Avenue, or Aims Community College both
of which are located in Greeley.
The learning labs at Employment Services or Aims, which utilize
computerized-instruction through the Invest Learning System or the Plato
Learning System, will be used to supplement teacher-directed instruction in
math and English. The labs will be available 5 days a week between the
hours of 8:00 a.m. and 5:00 p.m. from May 19, 1999 through September 30,
1999, to youth who participate in lab remediation activities. Approximately
100 youth will participate at the lab. Youth will be encouraged to participate
for a minimum of 20 hours during the summer.
An out-stationed computer lab, located at the Island Grove Apartments in
Greeley, will also be used to deliver computerized instruction through the
Invest Learning System. This will supplement teacher-directed instruction
in math and English. The Aims Community College Learning Lab is also
available on the Internet for those youth who have access or can arrange
access in their community.
Weld County Summer"outh Employment and Training Plan Page 5
b). Youth who are not in school and who do not have a GED or high school
diploma will be encouraged to attend a GED program at Aims Community
College and attend GED classes at the Learning Lab. Approximately 3
youth will work toward a GED or attend the High School Diploma Program
at Aims Community College. Based on need, additional remediation or
enrichment activities may occur.
(c). Two classes will be offered at Aims Community College in Ft. Lupton.
Youth in need of remedial activities will be able to choose from either a
morning or afternoon class. Approximately 20 youth will participate in the
Ft. Lupton classes.
•
Classes will be arranged by Aims Community College and will be held 1 day
per week. Youth will receive instruction in math, reading, and life skills.
General instruction, as well as individualized instruction methods, will be
used. Classroom pre- and post-testing will be initiated by the instructor to
determine how well the youth mastered the specific topic.
(d). School District 6 in Greeley, St. Vrain School District in Frederick, School
District RE-8 in Ft. Lupton, and School District RE-4 in Windsor operate
summer school programs. Youth who participate in the SYETP and are
designated by these School Districts as in need of summer school will be
required to attend the summer school classes. The youth will receive
academic credit for successful completion. Approximately 3 youth will
attend summer school.
4. School Credit
School credit will be provided through school districts for those youth who attend
summer school. School Districts determine the number of hours necessary to grant
school credit. Summer school is usually 8 weeks in duration at 16 hours per week.
Additionally a few of the rural school districts award school credit for youth who
participate in the learning lab.
5. Average Cost per Participant in Basic Education
The Weld County SDA will be using Summer Youth Employment and Training funds
to purchase services from instructors, pay tuition, provide supplies, etc. The real
cost for the remediation/academic enrichment activities is estimated at $22,450.00
for approximately 140 participants for an average of$160.36 cost per participant.
(This does not include incentives or bonuses as incentives are not paid solely for
participation in remediation or enrichment activities. See Section IV. A. for
information on incentives.)
6. Other Educational Activities
There will be a variety of classroom lectures, workshops, seminars, etc. offered to
youth who do not attend remediation classes or for other youth as part of their
academic/employment enrichment activities. As with the other activities, these
classes will focus and reinforce the PIC Competencies and SCANS Foundation
Skills. Youth will be encouraged to attend these employment oriented classroom
activities as a part of the youth's employment. Classes will be in the areas of career
and vocational exploration,job search assistance,job seeking/holding skills training,
work attitude/behavior, decision making, goal setting, and labor market.information.
•
Weld County Summer Youth Employment and Training Plan Page 6
It is anticipated that approximately 40 youth will participate in pre-employment
classes and will receive$15.00 for each of the 6 classes they successfully complete.
The total cost for the incentive is $3,600.00, with the average cost of$90.00 per
participant. It is not anticipated that any youth co-enrolled in the Title I I-C Program
will be involved in these activities. If so, costs will be charged to the Title II-C
Program.
D. School to Career
Employment Services of Weld County is and has been involved with the Weld County School
to Career Partnership as an executive member and partner since the initial stages of the
School to Career Program in Colorado. Employment Services participates in all Executive
Member meetings as well as all Partnership meetings and provides information to
Partnership Members as well as schools on accessing the One Stop Center and related
services. The School to Career Partnership Chair is a member of the Workforce
Development Board and chairs the Board's Youth Committee.
E. Secretary's Commission on Achieving Necessary Skills (SCANS)
All youth will be evaluated against the Weld County Workforce Development Board's
competencies which relate to the SCANS Foundation Skills. Included as Attachment 3 is the
assessment tool which will be utilized to evaluate the youths' progress in attaining the
identified competencies. These Competencies are addressed in Section IV. A. and youth
incentives and bonuses will be linked with this evaluation. The work and educational
activities will each focus on teaching and reinforcing these skills.
F. Work Experience
1. Increasing Private Sector Participation
To increase private sector participation,job referral and job placement activities will
be made available to all youth. These activities will be coordinated with the Job
Service function of Employment Services. There are no additional costs associated
with these activities.
2. Orientations
Job Site Supervisor Orientations and Selection of Work Sites
Work site applications are sent out during the outreach phase of the SYETP and
employers respond with information on the type of business and what positions are
available to youth. Work sites are evaluated on their appropriateness for youth
placement and on their ability to monitor and supervise youth placements.
Orientations for job site supervisors are conducted prior to placement of youth, and
items in the work site supervisors handbook are covered. Emphasis is placed on
supervisor responsibilities and job site safety. The Supervisor Orientation Handbook
is included as Attachment 4.
Participant Orientations, Work Experience Operations, and Method Used for
Selecting Youth
The Weld County SDA requires that the youth's participation in the program
realistically reflect how a youth would be expected to behave in unsubsidized
Weld County Summer Youth Employment and Training Plan Page 7
employment. Therefore, there are strict requirements about reporting to work on
time, attendance, behavior at work, etc. To that end, orientations are geared
towards informing participants of their responsibilities while in the program and the
expectations and program goals of the Weld County SDA. Youth are informed that
if they do not participate according to the requirements, they will be terminated from
the Program. The Participant Orientation Handout is included as Attachment 5.
Youth who participate in work experience are exposed to various occupations, learn
basic work skills, receive encouragement to continue their education, earn money,
and develop career goals and objectives. Work experience activities will occur in
public or private non-profit agencies. The type of work experience offered to youth
will include custodian, grounds maintenance, teacher aide, clerical, reception,
maintenance, library aide, etc.
Work Sites for Youth with Special Needs
Youth with special needs will be assigned to work sites after it is deemed that the
work site can accommodate the youth's needs. Work site supervisors dealing with
youth with special needs will have a pre-award site visit, and matters concerning
supervision and job safety will be specifically addressed as they apply to each youth.
Pre-Award Site Visits
Pre-award site visits will be performed and documented on all job sites participating
for the first time in the SYETP, as well as those work sites which had workers
compensation claims during the FY'98 SYETP.
All SYETP participants shall be economically disadvantaged. By priority, the target
eligible population groups are:
• youth who are receiving welfare
• youth who are members of a household receiving welfare
• youth who are pregnant or parenting
• youth who are in school and plan to return to school
• youth who are dropouts
3. Number of Participants Assigned to Work Experience
Work experience activities will be provided to approximately 140 youth ages 14-21.
The majority of the participants enrolled in work experience will work for
approximately 4-8 hours per day 3-5 days per week for a total of 24 hours per week
for approximately 8 weeks.
There will be some youth who will work between 4 and 8 hours per day. 5 days per
week and between 6 to 8 weeks for a total of 32 hours a week.
4. Extensions of Participants Beyond the End of Program Date
Participants in work experience activities will not be extended beyond the end date
of the program.
Weld County Summer Youth Employment and Training Plan Page 8
5. Average Cost per Participant in Work Experience
The majority of the participants will work approximately 24-32 hours per week at
$5.15 per hour for approximately 8 weeks. The youth will earn on an average,
$123.60-$164.80 per week or$988.80-$1,318.40 over the course of the 8 weeks.
6. Co-enrollment in Title II-C
It is not anticipated that any youth co-enrolled in the Title II-C Program will be
involved in these activities. If so, costs will be charged to the Title II-C Program.
7. Competencies
The Weld County Workforce Development Board Youth Committee developed a
summer competency program which will be utilized for participants in work
experience and basic skills remediation. All youth will be evaluated against these
identified competencies which mirror the SCANS Foundation Skills. Included as
Attachment 3 is the assessment tool which will be utilized. Participants will be
evaluated by the work site supervisor and educational site instructor every two
weeks.
G. Nontraditional Employment for Women (NEW)
The Weld County SDA has established goals in the 1997-98 Combined Plan for the training
and placement of women in non-traditional employment and apprenticeships. To further the
placement of women in non-traditional settings, Weld County will include efforts to increase
the awareness and placement of Summer Youth Program female participants.
1. Efforts to Increase Training and Placement
Summer Youth staff will expand the assessment of female participants to determine
interests in non-traditional employment placements. The intent of this assessment
process will be to:
a). increase the number of work placements of female participants in non-
traditional jobs;
b). provide participants with information about non-traditional jobs, and non-
traditional job training programs for future consideration; and
c). determine and provide supportive services that will assist the female
participants in their placement and retention in non-traditional jobs.
2. Goals for Placement
The goal for the Weld County SDA is to have 9% or 6 female participants placed in
non-traditional work experience. The occupations for placement will be grounds
keepers, landscape specialists, and maintenance workers; DOT codes are
406.684.010, 406.687.010, and 899.684.046 respectively. Weld County does not
anticipate any new non-traditional work sites for the summer of 1998.
Weld County Summer Youth Employment and Training Plan Page 9
IV. Payments and S upportive Services
A. Incentives to Motivate Youth to Meet Identified Competencies
The Weid County Workforce Development Board Youth Activities Committee determined that
youth should be encouraged to develop skills which are deemed important to employers and
have importance to an individual's success in school. Based upon this recommendation.
youth will be evaluated by their work site supervisor and educational component instructor
on their overall performance in both their work and remedial/enrichment activities as follows
youth will be evaluated on attributes which mirror the SCANS Foundation Skills such as
attitude attendance, growth (grade gain in math and reading levels, or growth in the job),
participation in required activities, completion of work. teamwork, and work ethic.
Based L pon their overall performance in the above listed areas, as evaluated by the work and
educational sites, youth would be eligible to receive incentives at the end of the program.
Evaluaton's from the work site and the educational site will be added together for each of the
evaluated areas and averaged to determine overall performance. The incentives are tiered
and are based upon the youth's demonstrated overall performance.The incentives which can
be earred and the criteria for each are as follows; Below Expectations $0 (demonstrates
these traits less than 80% of the time), Meets Expectations $100 (demonstrates these traits
81-90°A of the time), and Exceeds Expectations $200 (demonstrates these traits 90-100%
or more of the time).
B. Supportive Services
Participants enrolled in the Program will receive assistance from this activity if it is necessary
to receive these services to successfully participate in the summer program.
Generally, supportive services will provide the transportation, equipment, materials, uniforms,
safety s;hoes, safety glasses, textbooks, child care, etc., needed for youth to participate in the
SYETF activities identified in this section. The supportive services monies may also be used
to provide the youth with the equipment, materials. and/or tools needed to secure and
maintain a full-time permanent position. It is anticipated that approximately $500.00 in
suppor:ive services dollars will be used for work-related equipment, child care. or materials
for youth participating in the Program. No bulk purchases will be made for participants
according to the state procurement policies.
C. Follow up Services
Follow-up services will not be provided to II-B participants.
V. Program Monitoring
A. Basic Education
Each educational site will be monitored by the designated Summer Youth staff during the
SYETP. If the component is less than four weeks. the site will be monitored once; if the
duration of the component is four weeks or more. the site will be monitored twice. A
monitoring tool will be used to evaluate time and attendance procedures, instructional
material, pre-and post-test procedures, competency attainment procedures, and if the goals
of the Basic Education component are being met. The monitoring tool includes an evaluation
by the participant. The monitoring tool is included as Attachment 6.
Weld County Summer"outh Employment and Training Plan Page 10
B. Work Experience
Each work site will be formally monitored at least once during the SYETP. The designated
Summer Youth staff will conduct this monitoring as well as a bi-weekly informal monitoring.
The formal monitoring will be completed and placed in the youth's file within the 1st month
of placement. New sites will be formally monitored within 2 weeks of placement of a youth
to ensure the requirements of time and attendance, appropriate work, and safety concerns
are understood.
Formai monitoring tools will be used which evaluate compliance with applicable laws and
regulations including minor labor laws, compliance with CDLE policy and Weld County SDA
plans, completion of required documents including time and attendance sheets, and the
effectiveness in meeting the goals of the Work Experience component.
The monitoring tool includes an evaluation by the participant. The monitoring tools are
included as Attachment 6.
The Program Coordinator will select two sites from each Summer Youth staff and conduct
a formal review which will check compliance issues, paperwork, time and attendance
procecures, and the effectiveness of the component. Testing and data entry procedures will
be monitored bi-weekly.
The Weld County Employment Services' Fiscal Officer will monitor and evaluate payroll
procedures at least once during the Program.
C. Procedure for Corrective Action
Corrective action will be taken immediately on compliance or safety issues. If the issue can
not be immediately corrected, the work experience will be suspended until corrective action
is taken. Generally, corrective actions on deficiencies will be made on the spot. Follow-up
visits will be made in 1 week and formal monitoring tools will be completed and placed in the
participant file. The designated Summer Youth staff will be responsible for oversight and
followup. SYETP participants will complete a Participant Evaluation at the end of the
Program.
VI. Coordination
A. Youth Serving Agencies
The Weld County SDA implements extensive coordination between the SYETP and other
youth serving agencies during the summer. The Juvenile Court system provides outreach
and referrals to the Summer Youth Program, and their eligible youth are encouraged to
participate in the SYETP by the Juvenile Courts system staff.
Other youth serving agencies, such as drug and alcohol prevention/treatment centers, and
comn-unity service agencies which serve youth may participate as a work site, as an
outreach tool, or will provide services to youth as needed.
Weld County also will coordinate activities and services with the Governor's Summer Job
Hunt Program, and the local School to Career Partnership. Employment Services operates
the Summer Job Hunt Program and will refer youth not eligible for the SYETP. Additionally,
youth seeking services under the Summer Job Hunt Program will be evaluated for their
potential eligibility for the SYETP and referred when appropriate. Employment Services is
Weld County Summer Youth Employment and Training Plan Page 11
a member of the local School to Career Partnership and is represented on the Executive
Comm ttee. Activities for participants will be coordinated with STC when appropriate. It is
worthy to note that the PIC Competencies which will be utilized are the same as those
adopted by the local STC Partnership.
B. Computerized Learning Systems
The Learning Lab and the Josten Learning System located at Employment Services of Weld
County will be used for remediation/academic enrichment activities unless noted otherwise
in Section IIIC.
Coordination with Aims Community College will take place for individuals pursuing GED and
those in need of remedial education in math and reading, as well as with local school districts
for individuals selected to attend summer school.
C. Local Educational Agencies
The Weld County SDA coordinates activities with the 13 school districts in Weld County. The
areas nclude: work experience sites, outreach, recruitment, assessments, and remedial or
enrichment activities as appropriate. The local educational agencies will assist in determining
which youth should participate in the remediation activity. It is anticipated that the priority will
be youth who need academic credit for graduation requirements or who are at least one
grade level behind in math or reading. If the Weld County SDA selects youth for remediation,
priority will be given to those youth whose assessments indicate that they would benefit from
the remediation activity. The assessment factors include low grades, low test scores, etc.
Youth who do not have a GED will be encouraged to enter a GED program at Aims
Community College in Greeley.
VII. Assurances
A. All SYETP participants shall be economically disadvantaged youth or determined to meet the
eligibility requirements for free meals under the National School Lunch Act. Documentation
will be maintained in the participant record file.
B. The Weld County SDA assures that not less than 65% of the total number of Title II-C who
are concurrently enrolled participants shall have one or more barriers to employment.
C. The Weld County SDA assures that all work sites will adhere to the Child Labor Laws and
Fair Labor Standards Act.
D. A two page summary report of the FY '99 SYETP will be submitted to the Colorado
Department of Labor and Employment, Employment and Training Programs by November
30, 1999, which shall include:
1). a brief description of activities offered during the Summer Youth Employment and
Training Program;
2). characteristics of participants; and
3). the extent to which the activities met the objectives set forth in the Summer Youth
Employment and Training Plan.
Weld County Summer`Youth Employment and Training Plan Page 12
VII. Financial Management Procedures
A. Allocation
The a dget Information Summary for the time period of 04/01/99 through 06/30;00 is located
as Attachment 7.
B. Budget Information Summaries
The C uarterly Expenditure Form is included as Attachment 8.
C. Cost Categories
Cost categories are budgeted in accordance with JTPA Letter#93-03-F1.
Administration costs will not exceed 15% of the total budget and will follow allowable costs
outlined in JTPA letter#93-03-F1.
Wages from Work Experience will be charged to the Training Cost Category and will include
RCA taxes and all other applicable deductions. Training will also include supportive service
costs, classroom training and remediation, transportation and all allowable costs associated
with ifis cost category and program.
The Weld County SDA does not plan to purchase property with the current allocation.
At this time, Weld County does not plan to transfer funds to the Title II-C program as allowed
in §256.
D. Other
Weld County SDA's FY 99 SYETP will follow Program Guidance Letters (PGL) #93-02-AD1
and#94-11-AD1 for procurement and#93-10-F4 for property management.
Weld County does not expect to generate income from any activities. If any income is
generated, Weld County SDA assures it will adhere to PGL 93-04-F3.
The Planned Participation and Termination Summary is included as Attachment 9.
Attachment 1
EXECUTIVE SUMMARY
One Stop Career Center: Employment Services of Weld County
II. Brief Description of Program Design:
The focus of Weld County's SYETP and its anticipated impact is to provide for work experience and
academic enrichment components for each youth participant which encourages them to remain in
school or to return to school.
Weld County plans to serve 140 youth in work experience components for approximately 8 weeks
at 24-32 hours per week. Youth will receive$5.15 an hour for their work activity. The youth will also
be placed in either remedial education or academic enrichment activities during their participation.
Weld County has structured its remedial and enrichment activities to be flexible and individualized and
each youth will be encouraged to participate in these activities a minimum of 2 hours per week.
Incentives for participation and performance will be paid to the participants.
Each youth part cipant will be assessed to determine their basic skills and supportive service needs.
Information regarding past experiences with the Summer Youth Employment and Training Program
and the interest/preference of the youth will be used to determine job assignments in the program.
III. Funds available for 1999 Summer Program:
Total II-B funds available $279,598.66 (Includes Carry-in of$50,445.17)
Include carry-in
IV. Participants:
New Participants 140
II-C Co-enrolled Participants 0 _—
Total Participants 140
Cost per participant $1,997.13 —_
Take the total projected e7penditures for the period 10/1/98 to 9/30/99 divided by the number of participants to be served
during this time frame.
WELD COUNTY EMPLOYMENT SERVICES Attachment 2
SUMMER YOUTH INDIVIDUAL SERVICE STRATEGY
Initial Vax#_ Technician:
Revised (Date— ) Technician Phone Number: 353-3800 ext.
Name
SSN Age Birthdate
Street Address City/Zip
Mailing Address City/Zip
°School Currently Attending r Last Grade Completed
ABLE Test Scores One of the goals of the SYETP is to assist youth in attaining the necessary
reading and math skills needed to become successful in future education
Reading and employment. If participation in an education component is deemed
necessary by your technician, attendance in that program is required to
Math maintain your employment in the summer program.
Date Tested:
Educational Goal Employment Goal
Educational Component Anticipated school status this coming Fall
❑ Computer Lab (ES) ❑ Computer Lab (Aims) ❑ Return to School
❑ GED/Diploma Program ❑ Computer Lab (Island Grove) ❑ Attend Vo-Tech School
❑ Aims—Ft. Lupton ❑ Other: ❑ Attend College
(ie, summer school, enrichment) U Other: (specify)
Start Date Estimated End Date
Scheduled Hours and Days_
Employment and Training Needs Supportive Service Needs
❑ Work Experience ❑ Child Care
❑ Safety Equipment
Start Date Estimated End Date ❑ Other
Scheduled Hours and Days_
I agree to take part in the above mentioned activities during the SYETP. I understand that if I need to be absent from
work or class for any reason, I must call my technician AND my supervisor or instructor ahead of time. I will give my
best effort to my job and to my classes.
Participant Signature Date Technician Signature Date
(Revised 2/99)
\ttacnment 3
PAYROLL TIME SHEET
Name: Technician:
Social Security Number: Program:
Pay Period From: To: Per Hour:
Sun Mon Tues Wed Thurs I Fri Sat
Hours Hours Hours Hours Hours Hours Hours
Sun Mon Tues I Wed Thurs Fri Sat
Hours Hours Hours Hours Hours Hours Hours
Sun Mon Tues Wed Thurs Fri Sat
Hours Hours Hours Hours Hours Hours Hours
Performance Evaluation
Dresses Appropriately
Gets Along With Others 5 = 100%of Time
Shows Up On Time d = 90% of Time
Attends As Scheduled 3 = i30% of Time
Displays Positive Attitude
Follows Instructions 2 = 70%of Time
Completes Assigned Iasi s 1 = 60%of Time
"I hereby certify the hours worked
are correctly reported."
Total Hours: __
Employment Technician Signature
"I hereby certify the hours worked "I hereby certify the hours worked
are correctly reported." are correctly reported."
Employee Signature Worksite Supervisor Signature
NOTE: .:LL _!GNATURES MUST 3e' PRESENT CZ PAY!3OLL '.'JILL .icT .3E ICC___J
WHITE: FISCAL OFFICE YELLOW: CLIENT FILE PINK: EMPLOYEE COPY GOLDENROD: WORKSITE COPY
WORK SITE EVALUATION FORM Attachment 6
Page 1
Work Site: Report Date:
Direct Supervisor: Date of Visit:
Note changes in Comment Section: (Address. shifts. direct supervisor)
Has this work site experienced a Worker's Compensation Claim for the employee during the month?Yes No
Describe accident and action steps to correct:
Far Below Below Meets Above Well Above Not
Standard Standard Standard Standard Standard Observed
I Is the Direct Supervisor knowledgeable ot'hislher responsibilities within
the Program?
2 Is the work site agreemenucontract available?
3 Does it appear that there is sufficient pr3ductive work for the employee?
4 Review the time keeping procedures for the fallowing:"
a. is a daily record kept tor each participant's time and attendance'
b. Does the record appear reasonable and correct!
c. Are the time records signed by the participant and work site
supervisor?
5 Arc necessary equipment and materials provided to accomplish the work
task?
6 Alternate arrangements available for in:lement weather?
i I
7 Is the participant operating any equipment? If so.has the participant
been instructed in the safe operation of the equipment and the required
safety equipment to be uses?
8 Does the work site abide by the appliczble regulations.including non-
displacement of regular workers.non-discriminatory activities?
9 Are an\ of the work site activities recreational in nature!•
* Comment on those areas rated below or far below standard
Comments: _
Note any major issuesiconcerns:
Recommended action to improve the work site:
Employment Technician:
Comments/Review.
Special Programs Coordinator:
** Common problems are:time filled in for days not yet worked:time tilled in for participants absent;participants don't actually sign in or out when they arrive or leave;
getting paid for lunch breaks:all/many participants signing irtiout at exactly the same time:blank or incomplete time sheets are pre-signed
***NOTE: Recreational work activities should be scrutinized. This work activity is allowable only if the participants are supervising,training,or leading non-participants.
Attachment 6
Page 2
PARTICIPANT MONITORING INTERVIEW
Youth Technician Youth Name
Completing Interview Address
Interview each youth assigned to the site. Use the following questions to
ascertain whether participants are being adequately oriented, properly supervised
and gainfully occupied in their SYETP activities.
Yes No
1. Program Orientation. Did your supervisor/instructor
inform you about: (check as many as apply)
A. Work hours?
B. Lunch time?
C. Time and attendance policies?
D. Hourly pay?
E. Pay Dates?
F. What to do if you have a problem or a
complaint?
G. What to do if you are injured while at the
site?
2. Has the supervisor talked to you about job safety
and the requirement to use safety equipment?
3. Do you feel that you are asked to do any unsafe
tasks?
4. Do you understand your job duties?
5. Do you feel that you have enough equipment, tools
or materials for this activity?
6. Have you had any problems with your pay?
7. Do you have any problems regarding this activity?
Attachment 6
Page 3
REMEDIATION SITE MONITORING
Youth Technician Site
Completing Monitoring Address
Use the following questions as a guide to assess the adequacy and quality or the
remediation site.
Number of youth assigned to this site
1. Review the time and attendance keeping procedures
for the following:
Yes No
A. Is a daily record kept for each participant's
time and attendance?
B. Does the record appear reasonable and accurate?
(Common problems are: time filled in for days not yet
attended: time filled in for participants absent;
- participants don't actually sign in when they arrive or
sign out when they leave; all/many participants signing
in/out at exactly the same time; blank or incomplete
time sheets are pre-signed or pre-certified; getting
paid :For lunch breaks, etc. )
C. Are the time and attendance records signed by
the participant and instructor?
2. Does the instructional material appear to be adequate
to meet the remediation needs of the participants?
3 . Is there adequate instructional material for each
participant?
4. Does each participant have the needed supplies for
the class?
5 . Is there a pre- and post-test procedure established
to evaluate course progress?
6. Has a pre-test been administered for each
participant. and have the scores been recorded by
the instructor?
7. Have instructional tasks been effectively assigned
so that each participant has continuous work 80%
of the time?
8. Does it appear that the goals of the Basic
Education component are being met?
Attachment 7
JTPA BUDGET INFORMATION SUMMARY (BIS)
(Title II-B)
El Original a Modification#_
SDA: Emoloymert Services of Weld County Title of Funds: II-B
Period of Performance: Year of Funds: FY 99
From: April 1, 1999 To: June 30, 2000 Reference Code: WE82B
Original Allocation $ 254,615.00 VAX ER#:
Current Budget$_254,615.00
Transfer In (+) 0 From PY - II-C
Transfer Out (-) _ 0 To PY - II-C
Revised Budget$ 254,615.00
COST CATEGORY Current Changes Title Transfer Revised
Budget In(+)/Out(-) In(+)/Out(-) Budget
Administration $25,461.50 $0 $0 $25,461 50 10%
Training and
Participant Support $229,153.50 $0 SO $229,153.50 90%
TOTAL $254,615.00 $0 $0 $254,615.00 100%
Attachment 8
PROJECTED QUARTERLY EXPENDITURES- CUMULATIVE
FY 99 TITLE II-B YOUTH
Service Delivery Areal Employment Services of Weld County
One Stop Center
EXPENDITURES Through Through Through Through Total
12-30-98 3-31-99 6-30-99 9-30-99
ADMINISTRATION $4,971.00 $3,932.00 $6,404.00 $40,488.87 $55.755.87
TRAINING&
SUPPORTIVE SERVICES $4,049.00 $4,672.00 $32,536.00 $182,585.79 $223,842.79
TOTAL EXPEND. $9,020.00 $8,604.00 $38,940.00 $223,034.66 $279,598.66
INSTRUCTIONS
1. The table is to be completed using projections of actual II-B cumulative expenditures for the Program Year. All figures
should include Il6 amounts carried in from other program years and exclude funds to be carried out. They should also
include any funds expected to be transfered in and exclude any funds expected to be transferred out.
As actual carry-in figures become available at close out of the cureent year, this form should be modified if amounts
available for carry-in are significantly different than what is projected here.
ADMIN TRG/SS
New Allocation $25,461.50 $229,153.50
Carry-in $34,113.60 $ 16,331.57
Less Carry-out ($3,819.23) ($21.642.28)
Amount Available $55,755.87 $223,842.79
Attachment 9
PLANNED PARTICIPATION AND TERMINATION SUMMARY
Title IIB - SUMMER YOUTH
Service Delivery Area/ Employment Serives of Weld County
One Stop Career Center
PLANNED ENROLLMENTS AND TERMINATIONS
FY 99 TOTALS
1. Total Participants 140
2. Total Terminations 140
3. Enter Unsubsidized Employment 0
4. Other SDA Termination 0
5.. Transfer/Co-enroll IlC _ 0
PLANNED PROGRAM ACTIVITIES
FY 99 TOTALS
I. Work Experience (JA) _140
II. Limited Internship (JB) 0
III. Basic Skills (BA)/Academic Enrichment _140
IV. Non-Trad Employment — 6
V. OccupationalNocational Training __ 0
mEmoRAnDum
Dale K. Hall, Chair March 1, 1999
COLORADO From
To. Date
Walter J. Speckman, Executive Director
Summer Youth Employment and Training Program
Subject:
Enclosed for Board approval is the Weld County Job Training Partnership Act Summer Youth
Employment and Training Program Grant for the Fiscal Year 1999.
The proposal requests $305,060.17,which includes Fiscal Year 1999 funding of$254,615.00
and Fiscal Year 1998 carry-in funding of $50,445.17. The grant is directed toward serving
economically disadvantaged youth between the ages of 14 and 21. The youth will be provided
with approximately 8 weeks of work experience in public and private non-profit agencies.
Youth will also participate in either basic skills remediation classes, academic enrichment
activities, or employability classes.
If you have any questions, please telephone me at 353-3800.
990432
Attachment 8
PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE
FY 99 TITLE II-B YOUTH
Service Delivery Area/ Employment Services of Weld County
One Stop Center
EXPENDITURES Through Through Through Through Total
12-30-98 3-31.99 6-30-99 9-30-99
ADMINISTRATION $4,971.00 $3,932.00 $6,404.00 $40,488.87 $55,755.87
TRAINING&
SUPPORTIVE SERVICES $4,049.00 $4,672.00 $32,536.00 $182,585.79 $223,842.79
TOTAL EXPEND. $9,020.00 $8,604.00 $38,940.00 $223,034.66 $279,598.66
•
INSTRUCTIONS
1. The table is to be completed using projections of actual II-E1 cumulative expenditures for the Program Year. All figures
should include IIB amounts carried in from other program years and exclude funds to be carried out. They should also
include any funds expected to be transfered in and exclude any funds expected to be transferred out.
As actual carry-in figures become available at close out of the cureent year, this form should be modified if amounts
available for carry-in are significantly different than what is projected here.
ADMIN TRG/SS
New Allocation $25,461.50 $229,153.50
Carry-in $34,113.60 $ 16,331.57
Less Carry-out 1$3.819.231 ($21.642.281
Amount Available $55,755.87 $223,842.79
Attachment 9
PLANNED PARTICIPATION AND TERMINATION SUMMARY
Title IIB -SUMMER YOUTH
Service Delivery Areal Employment Serives of Weld County
One Stop Career Center
PLANNED ENROLLMENTS AND TERMINATIONS
FY 99 TOTALS
1. Total Participants
140
140
2. Total Terminations
3. Enter Unsubsidized Employment
0
4. Other SDA Termination 0
0
5. Transfer/Co-enroll IIC
PLANNED PROGRAM ACTIVITIES
FY 99 TOTALS
140
I. Work Experience (JA)
0
II. Limited Internship(JB)
III. Basic Skills (BA)/Academic Enrichment 140
IV. Non-Trad Employment
6
V. OccupationalNocational Training 0
Hello