HomeMy WebLinkAbout991279.tiff RESOLUTION
RE: APPROVE TWO NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR CORE
SERVICES FUNDS AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Notification of Financial Assistance
Awards for Core Services Funds between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, and the Weld County Department
of Social Services, commencing June 1, 1999, and ending May 31, 2000, with further terms and
conditions being as stated in said awards, and
WHEREAS, after review, the Board deems it advisable to approve said awards, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the two Notification of
Financial Assistance Awards for Core Services Funds between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, and the Weld
County Department of Social Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said awards.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of June, A.D., 1999, nunc pro tunc June 1, 1999.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, L ADO
ATTEST: � � � �,"_
Dale K. Hall, Chair
Weld County Clerk to th Poa • _Op\
1861 tia �� t XCUSED DATE OF SIGNING (AYE)
).i� t1�Yi7> �arbara J. Kirkmeyer, Pro-Tem
BY: � '' ' '
Deputy Clerk to the Boa )�LP\\ EXCUSED DATE OF SIGNING (AYE)
George Baxter
AP O S TO FORM:
M. J. 3eile
7 J
$torner ( 742 ,
Glenn Vaad
991279
CC S SS0026
ta‘gt 1\Ct 4414;
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
' GREELEY, CO 80632
Administration and Public Assistance (970)352-1551
C Child Support(970)352-6933
1
Protective and Youth Services(970) 352-1923
COLORADO MEMORANDUM
TO: Dale K. Hall, Chair Date: May 24, 1999
Board of County Commissioners
FR: Judy A. Griego, Director, and Social Services Q glitter
RE: Core Services Notification of Financial Assist ce Award
for the Weld County Department of Social Services
Enclosed for Board approval is a Core Services Notification of Financial Assistance
Award (NOFAA) for the Weld County Department of Social Services. The purpose of
the NOFAA is to conclude our Request for Proposal Process for vendors under the Core
Services Funds. The Families, Youth, and Children (FYC) Commission has
recommended approval of the NOFAA.
1. The term of the NOFAA is from June 1, 1999 through May 31, 2000.
2. The source of funds is Core Services, Family Issues Cash Fund. Social Services
agrees to pay vendors a unit cost as outlined in this Memorandum or plan.
3. Social Services will provide two generic programs for children and youth residing
primarily outside of Weld County or for special circumstances:
A. Generic Day Treatment Program:
1. Description: Social Services will purchase day treatment for six
children ages five to eighteen who are placed in their own homes,
family foster care homes, adoptive homes, groups homes and Child
Placement Agencies.
2. Cost Per Unit of Service: various provider monthly rates.
B. Generic Sex Abuse Treatment Program:
1. Description: Social Services will serve ten families including
adolescent offenders, adult offenders and families needing
specialized services.
2. Cost Per Unit of Service: various provider monthly rates.
If you have any questions, please telephone me at extension 6510.
991279
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core) Funds
Type of Action Contract Award No.
X Initial Award FY99 PAC-11000
Revision (RFP-FYC-98006)
Contract Award Period Name and Address of Contractor
Beginning 06/01/1999 and Weld County Department of Social Services
Ending 05/31/2000 Generic Day Treatment
315 North 11th Avenue, P.O. Box A
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
The ability to purchase day treatment for children Award is based upon your Request for Proposal (RFP).
who are placed in their own homes, family foster The RFP specifies the scope of services and conditions
homes, foster-adoptive, adoptive homes, group of award. Except where it is in conflict with this
homes, and CPA's. Six children (5-18 yrs) NOFAA in which case the NOFAA governs, the RFP
annually, five monthly average capacity, an upon which this award is based is an integral part of the
average of five hours per week for 52 weeks will action.
preserve placement and allows at-risk children to
remain in their own homes or the least restrictive, Special conditions
most family-like setting; and this service prevents
or reduces placement failures and multiple moves 1) Reimbursement for the Unit of Services will be based
for these vulnerable children. on a monthly rate per child or per family.
2) The monthly rate will be paid for only direct face to
Cost Per Unit of Service face contact with the child and/or family as evidenced
by client verification form, and as specified in the unit
Monthly Rate Per Varies of cost computation.
Unit of Service Based on Approved Plan 3) Unit of service costs cannot exceed the monthly and
En I res: yearly cost per child and/or family.
Signed RFP:Exhibit A 4) Rates will only be remitted on cases open with and
Supplemental Narrative to RFP: Exhibit B referrals made by the Department of Social Services.
Recommendation(s) 5) Requests for payment must be an original submitted lo
the Weld County Department of Social Services by the
Conditions of Approval
end of the 25`" calendar day following the end of the
month of service. The provider must submit requests
for payment on forms approved by Weld County
Department of Social Services.
Approvals: Program Official:
BY
Dale K. Hall, Chair Judy I . riego Direct()
Board of Weld County Commissioners Weld .oun Department of Social Services
Date: O6./6-2.a/9 Date:_ 52 yJ'?
999 /7y6gl
•
INVITATION TO BID
DATE: February 26, 1999 BID NO: RFP-FYC-99006
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-99006) for: Family Preservation Program--Day Treatment Program
Family Issues Cash Fund or Family Preservation Program
F n
Deadline: March 23, 1999, Tuesday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of Social
Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld
County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5-101) and
Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-
101). The Families, Youth and Children Commission wishes to approve services targeted to run from June I,
1999, through May 31, 2000, at specific rates for different types. of service, the county will authorize approved
vendors and rates for services only. The Day Treatment Program Category must provide a comprehensive, highly
structured program alternative to placement or more restrictive placement that provides therapy and education
for children. This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E._Bid Evaluation Process
PART C...Statement of Work
Delivery Date 0-
(After receipt of order) BID MUST BECSIIITED IN INK:
Al Arriessecq
TYPED OR PRINTED SIGNATURE
VENDOR Weld County Department of Social Services
(Name) Hand 'tten gnature Aut rized
Office or A nt of Ven or
ADDRESS 315B N 11 Avenue, P.O. Box A TITLE Director
Greeley CO 80632
DATE 3/( /Q9 -_
PHONE # 970.352.1551_ Ext. 6265
The above bid is subject to Terms and Conditions as attached hereto and incorporated
RFP-FYC-99006 Attached A
DAY TREATMENT PROGRAM BID PROPOSAL
FAMILY PRESERVATION PROGRAM
1999/2000 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 1999-2000
BID #RFP-FYC-99006
NAME OF AGENCY: Weld County Department of Social Services
ADDRESS: 315 N 11 Avenue.Post Office Box A.Greeley,CO 80632
PHONE: (970)352.1923
CONTACT PERSON: Al Arriessecq _TITLE: Social Services Manager II
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Day Treatment Program Category must provide
a comprehensive highly structured program alternative to placement that provides therapy and education for children.
I2-Month approximate Project Dates: X 12-month contract with actual time lines of
Start June 1, 1999 Start June 1. 1999
End May 31, 1999 End May 31, 1999
TITLE OF PROJECT: Generic Day Treatment
4( Art Re --5E
Name and Signature of Per or Preparing Document () Date
ut 3/1 g`44
Name and ature hief A -strati,Officer Applicant Agency Date
MANDATORY PROPOSAL REOUIREMEN1LS
Please initial to indicate that the following required sections are included in this proposal:
Indicate No Change from FY 1998-1999
Project Description
Target/Eligibility Populations No Change
Types of services Provided No Change ..
Measurable Outcomes No Change
Service Objectives No Change
Workload Standards No Change
Staff Qualifications No Change
Unit of Service Rate Computation No Change
Program Capacity per Month No Change
Certificate of Insurance
RFP-FYC-99006 /t Attached A
Date of Meeting(s)with Social Services Division Supervisor: Nrl —
Comments by SSD Supervisor: Not applicable. � SS rc
Name and Signature of SSD Supervisor Date
ti
•
RFP-FYC-99006 Attached A
Program Category Day Treatment
Project Title Generic Day Treatment
Vendor Weld County Department of Social Services
PROJECT DESCRIPTION
The project allows the Weld County Department of Social Services the ability to purchase day treatment
for children who are placed in their own homes, family foster homes, foster-adoptive and adoptive homes.
This service may not otherwise be available to these children(5 years of age through 17 years of age) and
families. This service preserves their placements and allows these at-risk children to remain in their own
homes or the least restrictive, most family-like setting. This service prevents or reduces placement failures
and multiple moves for these vulnerable children.
The project is imperative for the Weld County Department of Social Services to maintain and meet its
compliance requirements under the Child Welfare Settlement Agreement which requires country-wide day
treatment services for children and limiting the number of placements for children.
The project augments other potential day treatment projects to be offered by the Carson.Day Treatment
Program for school aged children (School District 6 and North Range Behavioral Health systems) and
Youth Passages' Day Treatment Program for adolescents (North Colorado Medical Center).
IL TARGET/ELIGIBILITY POPULATIONS
The proposed target/eligibility population will be identified through social caseworker files and referral
by caseworkers and is described as follows:
A. Total number of clients to be served in the 12-month program: 6 children.
B. Total individual clients and the children's ages. 5 years of age througt,l7 years of age.
C. Total family units. 5 family units.
D. Sub-total of individuals who will receive bicultural/bilingual services. Translator services provided
as needed for parents.
E. Sub-total of individuals who will receive services in. South Weld County For those referrals made
in South Weld County with the approval of school districts with placement and excess costs.
F. The monthly maximum program capacity_ 5 children.
G. The monthly average capacity. 5 children.
H. Average stay in the program (weeks) 52 weeks.
1. Average hours per week in the program. 5 hours=
RFP-FYC-99006 Attached A
III. TYPE OF SERVICES TO BE PROVIDED
A. Site based services. The program shall provide site-based services for at least 5 hours per day. The
site-based hours will be monitored through monthly reports from vendors and through required
caseworker site visits on a monthly basis.
B. Community collaboration efforts. The program shall collaborate by:
1. Documenting case records, monitoring the services of vendors through staff of the Weld
County Department of Social Services.
2. Consulting for therapeutic needs with the North Range Behavioral Health, Inc., or other
mental health providers, as required and necessary with vendors.
3. Gaining approval of the appropriate school districts for required educational costs (IEP
approval) and academic standards.
C. Program components. Each child or adolescent will be provided an individualized plan which
coordinates and documents educational, therapeutic, behavioral, and recreational services with
each day treatment provider(vendor).
D. Parental/Caretaker Involvement. The case plan will outline the level of parental/caretaker
involvement for each child or adolescent. The caseworker, through home and site visits, will report
such involvement through monthly provider reports.
E. Assessment and Plan of Child and Family: Each vendor of day treatment, which is required by
State licensing standards, must provide education through a certified teacher and individual/family
therapy for the child, and, as appropriate, for all family members. The Weld County Department
of Social Services will provide vocational/independent living for age appropriate adolescents and
care for the physical health needs of children though other Department resources.
F. Proactive planning for transition to public school setting or independent living: Day Treatment
compliments and facilitates all of the goals as follows:
1. Reintegration into public schools
2. Follow-up for individual and family therapy
3 Completion of day treatment
4 Identifies progress/outcomes
5. Reinforces gains
These goals are monitored by State staff who are assigned to monitor these goals through case
files for compliance with the Child Welfare Settlement Agreement.
•
RFP-FYC-99006 Attached A
All five children or adolescents will have each service component described in III A though P.
IV. MEASURABLE OUTCOMES
The measurable outcomes are very simple. One goal is to maintain the child in the placement or home they
are in at the time they receive day treatment. The other goal is to transition the child back to the public
school system upon graduation from the day treatment program. Children completing the day treatment
program will be residing in their own homes six months after discharge from the program
The methods to monitor the outcomes, include the following:
- open case files will be kept and monitored on each child and family
- monthly reports from the Day Treatment Program vendor will be monitored
- school records will be used
- discharge records from the Day Treatment Program vendor will be required
- staffing of the case will also be required
The measurable outcomes are:
A. 2 children will be placed within six months of Day Treatment graduation/discharge.
B. 3 children will be enrolled in public school from graduation/discharge from the Day Treatment
Program.
C. 5 families will be able to improve their ability to access resources through support services which
will be provided by the Department of Social Services and the vendors of Day Treatment
Programs. t.
V. SERVICE OBJECTIVES
The service objective of this fund is to be able to provide intensive services needed to preserve a
placement or to prevent the need for more restrictive care. The individual provider of day care will have
all the practical clinical goals of reducing inappropriate behavior, improving parental competency,
increasing self-control, etc. Quantitatively, the service objectives are the same as the measurable
outcomes. Two children will graduate within six months of the beginning of day treatment, to be
transitioned into public school. Three children will be able to attend public school after day treatment
services, and all families will increase their ability to access services.
VI. WORKLOAD STANDARDS
The Day Treatment Program will utilize State-licensed vendors which must comply with ratio standards of
pupiUtherapist and the duration of the program
RFP-FYC-99006 Attached A
A. 5 children and families will be served.
B. 52 weeks will be the duration/length of the program.
C. 5 hours per day will be per workload by staff members.
VII. STAFF QUALIFICATIONS
All vendors of day treatment are licensed by the State and required to meet appropriate licensing
requirements for Residential Child Care Facilities (RCCFs) and other private facilities.
RFP-FYC--99006 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
Since this program will purchase services instead of providing them, rates will be
determined by the State for State licenced programs and are governed by State rules and
regulations. Educational costs are the responsibility of the school district for which
the child is of residence.
Average Annual Rate per Child/Family: $15,600.
Average Monthly Rate per Child/Family: $1,300.
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in this
Request for Proposal. This rate may only be used to bill the Weld County Department of
Social Services for direct, face-to-face services provided to clients referred for
these services by the Department. Requests for payment based on units of service such
as telephone calls, no shows, travel time, mileage reimbursement, preparation,
documentation, and other costs not involving direct face-to-face services will not be
honored. Likewise, billings must be for hours of direct service to the client,
regardless of the number of staff involved in providing those services. Therefore, it
is imperative that this rate be sufficient to cover all costs associated with this
client, regardless of the number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client Hours [A]
Total Clients to be Served Clients [13]
Total Hours of Direct Service for Year Hours [C]
(Line [A] Multiplied by Line [B]
Cost per Hour of Direct Services $ Per Hour [D]
Total Direct Service Costs $ [E]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $__ [F]
overhead Costs Allocable to Program $ [G]
Total Cost, Direct and Allocated, of Program$__ [H]
Line [E] Plus Line [F] Plus Line [G] )
Anticipated Profits Contributed by this Program $ [I ]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line [I] ) $__ ( -1
Total Hours of Direct Service for Year [K,j
(Must Equal Line (C] ) -- ---- - - - -
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ IL]
RFP-FYC-99006 Attached A
Day Treatment Programs Only:
Direct Service House Per Client Per Month _- [MI
Monthly Direct Service Rate $ [NJ
[A] This is an estimate of the total hours of direct, face-to-face service each client will.
receive from the time he or she enters the program until completing the program.
(B] This is an estimate of the number of clients who will be served during the period from
June 1, 1999, through May 31, 2000.
[D] This represents the average hourly salary and benefits that your organization pays its
direct service providers plus any costs which are directly attributable to the face-to-
face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and clerical
personnel which are not incurred in providing direct, face-to-face service to the
client, but can be allocated to this program for time spent on the program for
activities such as travel, phone conversations, "no-shows," discussions with involved
parties, meeting preparation, and report completion.
[G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies, Postage,
Travel Reimbursement, Telephone Charges, Equipment, and Data Processing which are not
incurred in providing direct, face-to-face service to the client, but can be allocated
to this program for time spent on the program for activities such as travel, phone
conversations, "no-shows," discussions with involved parties, meeting preparation, and
report completion.
[H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue this
program, your agency would realize a reduction in costs approximately equal to this
amount.
[I] This represents the total amount of profit your firm expects to realize as a result of
operating this program. Any difference between Lines [H] and [J] must be substantiated
by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request for
Proposal.
[H] To be completed by prospective providers of the Day Treatment Program only, this line
represents the estimated number of hours per month your organization will provide
direct, face-to-face services per client.
[N] To be completed by prospective providers of the Day Treatment Program services only,
this line represents the actual direct, face-to-face monthly service rate at which you
will be requesting payment for the services provided under the conditions of this
Request for Proposal. Calculated by multiplying Line [L] by Line [M] .
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission(Core) Funds
Type of Action Contract Award No.
X Initial Award FY99-PAC-11001
Revision (RFP-FYC-99007)
Contract Award Period Name and Address of Contractor
Beginning 06/01/1999 and Weld County Department of Social Services
Ending 05/31/2000 Generic Sexual Abuse Treatment
315 North 1 lth Avenue, P.O.Box A
Greeley, CO 80631
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial Assistance
Award is based upon your Request for Proposal(RFP). The
A maximum of ten clients will be served. The primary RFP specifies the scope of services and conditions of award.
focus of the account would be adolescent offenders and Except where it is in conflict with this NOFAA in which case
their families. Depending on the gravity of the the NOFAA governs,the RFP upon which this award is based
presenting issues, there will be variability as to how is an integral part of the action.
much contact is required on a weekly basis. This
program can also be used for adult offenders or Special conditions
families needing specialized services.
1) Reimbursement for the Unit of Services will be based on a
Cost Per Unit of Service hourly rate per child or per family.
2) The hourly rate will be paid for only direct face to face
Hourly Rate Per Unit of Service Based contact with the child and/or family,as evidenced by client-
on Approved Plan Provider Rate signed verification form, and as specified in the unit of cost
computation.
Encloos s: 3) Unit of service costs cannot exceed the monthly and yearly
1/ Signed RFP:Exhibit A cost per child and/or family.
Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases with, and referrals
made by the Weld County Department of Social Services.
Recommendation(s) 5) Requests for payment must be an original submitted to the
Conditions of Approval Weld County Department of Social Services by the end of the
25°i calendar day following the end of the month of service.
The provider must submit requests for payment on forms
approved by Weld County Department of Social Services.
Appr Is: Program Official:
By By
Dale K.Hall, Chair Judy A. riego, irector
Board of Weld County Commissioners Weld C my Department of ocial Services
Date: eX/oo/9 p Date: 572A �9
INVITATION TO BID
RFP-FYC 99007
DATE: February 26, 1999 BID NO: RFP-FYC-99007
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street, P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal (RFP-FYC-99007) for: Family Preservation Program--Sexual Abuse Treatment
Program Family Issues Cash Fund or Family Preservation
Program Funds
Deadline: March 23, 1999, Tuesday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that competing applications will be accepted for approved vendors pursuant to the
Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R_S.
26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home
Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services
targeted to run from June 1, 1999, through May 31, 2000, at specific rates for different types of service, the
County will authorize approved vendors and rates for services only. The Sexual Abuse Treatment Program
must provide for therapeutic intervention through one or more modalities to prevent further sexual abuse
perpetration or victimization. This program announcement consists of five parts, as follows.
PART A...Administrative Information PART D._Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work //
Delivery Date — C7 c-4-c-.4 d ?� ('
(After receipt of order) BID MUST BE SIGNED IN INK
Chris Karl
TYPED OR PRINTED SIGNATURE
VENDOR Weld County Department of Social Services _ , 0 U
(Name) Hand ten Si nature y A horized
Office Agent of Ve dor
ADDRESS 315B N 11 Avenue_P.O. Box A TITLE Director
Greeley CO 80632 DATE 3/ r1 q q
PHONE # 970.352 1551 Ext 6250
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 35
RFP-FYC-99007 Attached A
SEX ABUSE TREATMENT PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING
FAMILY PRESERVATION PROGRAM
1999/2000 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 1999-2000
BID #RFP-FYC-99007
NAME OF AGENCY: Weld County Department of Social Services
ADDRESS: 315 N 11 Avenue.Post Office Box A.Greeley.CO 80632
PHONE: (970)352.1551
CONTACT PERSON: Chris Karl _ TITLE: Social Services Manager II
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Sex Abuse Program must provide for
therapeutic intervention through one or more modalities to prevent further sexual abuse perpetration or
victimization.
12-Month approximate Project Dates: X 12-month contract with actual time lines of:
Start June 1. 1999 Start June 1. 1999
End May 31.2000 End May 31.2000
TITLE OF PROJECT: Generic Sex Abuse
Name and Signature ofPerson Preparing Document Date
li G ,un 18/g9
Name Sign a Chief Aistr Officer Applicant Agency D
LLLLLL MANDATORY PROPOSAL REOUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for
Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 1998-1999 to
Program Fund year 1999-2000.
Indicate No Change from FY 1998-1999
G,e Project Description No Change
C� Target/Eligibility Populations No Change
CK Types of services Provided No Change
(.L Measurable Outcomes No Change
Service Objectives No Change
GC Workload Standards No Change
CC Staff Qualifications No Change
Cc Unit of Service Rate Computation No Change
Program Capacity per Month No Change
Certificate of Insurance
24
RFP-FYC-99007 Attached A
Date of Meeting(s)with Social Services Division Supervisor: Not Applicable __—
Comments by SSD Supervisor:
Name and Signature of SSD Supervisor
25
RFP-FYC-99007 Attached A
Program Category Sex Abuse Treatment Program Bid Category
Project Title: Generic Sex Abuse Treatment
Vendor Weld County Department of Social Services
PROJECT DESCRIPTION
Weld County is requesting the continuance of the generic sexual abuse fund. This fund has been
effective in providing offense specific therapy, victim therapy, and related services for families on an
outpatient basis in a number of locations. It allows caseworkers to specifically tailor interventions to
the needs of families and provides a continuum of care and access to the specialized treatment needed
by offenders and victims of sex abuse. It affords the Department flexibility in assuming the court-
ordered responsibility to arrange offense specific therapy, and to keep children from needing
placement or more restrictive and expensive levels of care.
The fund is managed by a supervisor and accessed by caseworkers through the standard FPP referral
process. Care is taken to assure that only those who can clinically benefit from outpatient treatment
are accepted. Those with insurance or teens in residential programs with offender services are
excluded. Clear expectations on length of treatment, therapeutic goals, and types of service will be
specified before the approval of funding.
This program has fulfilled a significant gap in services for the Department. Referrals have been
constant, and caseworkers have reported satisfaction with the progress demonstrated by their clients.
The ability to access qualified providers who often specialize in sex offense dynamics has added
greatly to the Department's treatment arsenal, particularly for families outside the Greeley area. The
continuation of the generic account is important for the families needing these specialized services, and
for the Department's ability to demonstrate reasonable efforts in preventing placements and addressing
the safety needs of children.
II. TARGET/ELIGIBILITY POPULATIONS
The primary focus of the generic account will be adolescent offenders and their families. These
children can be as ygpng as ten years old to 18 years old. They will have to meet the out-of-home
placement criteria, and services will have the purpose of preventing imminent placement or of
reunifying the family. Family participation and a systems approach is important in sex offense therapy,
so involving the entire family will be a priority. When abuse is within the family, services for the victim
will also qualify for this fund, regardless of their age. Clients with developmental disabilities may also
qualify, if other programs are unable to address their needs. South County residents and those needing
bilingual/bicultural services will also merit consideration for this fund.
Offender behavior can be compulsive and chronic, so treatment programs for this population can be
intensive and enduring. Depending on the gravity of presenting issues, there will be variability as to the
intensity of services on a weekly basis. The need for assessment, group therapy, family and individual
counseling, and polygraph testing will be determined on a case by case basis. Treatment can last for
one year, though some clients may need more than a year of treatment. Only those clients showing
consistent compliance and clinical benefit will continue to qualify for funding.
26
RFP-FYC-99007 Attached A
As this fund would not be dependent on one provider, capacity is not a concern.
III. TYPE OF SERVICES TO BE PROVIDED
This will be an individualized sexual abuse treatment program for children and families who do not
require full scale services, or whose specific needs can be met by tailored services.
The Department will use providers with expertise in treating offender behavior, or sexual abuse
trauma. Treatment modalities will vary depending on the individual needs in each case. Group therapy
is important for most offenders, as well as individual therapy. Polygraph testing and family therapy are
also applicable. The Department needs to find qualified providers who can identify the precursors and
cognitive distortions that accompany offense behavior. These providers also need to be skilled in the
confrontive techniques needed to assure safety and progress in the offender. Caseworkers will make
clear to providers the treatment priorities that need addressing to achieve reunification or prevent
placement. Specific modalities can be accessed as needed, from diagnostic assessments to perpetrator
or victim groups as determined by the case.
This program will serve 7-12 families per year.
IV. MEASURABLE OUTCOMES
The caseworker, in collaboration with the therapist, will be responsible for monitoring the progress of
their clients utilizing this fund. As safety issues are of primary importance, clients who reoffend will be
evaluated for a more restrictive level of care, and likely be disqualified from outpatient care.
Intuitively, this makes sense as you would not measure the progress of a developmentally disabled
perpetrator with the same tool that as you would measure the progress of an adolescent incest victim.
Each provider who the Department contracts with will have their own means of measuring outcomes.
Some general guidelines for caseworkers to use will include the following parameters:
A. Behavioral parameters
1) Satisfactory completion of assignments;
2) Consistent use of treatment tools;
3) Demonstrated ability and desire to minimize contact with children and/or stimulus that
perpetuates the cycle of abuse;
4) Appropriate social and recreational activities;
5) Financial responsibility;
6) Well functioning in work or school;
7) Give up denial-four levels:
Admit the abuse occurred and discuss details, recognize the impact, take responsibility,
accept the extent to which sex abuse is part of the fabric of their lives, and that they can
reoffend at any point;
8) Successful completion of the clarification process;
9) Pass a polygraph.
27
RFP-FYC-99007 Attached A
B. Attitudinal parameters
1) Understand the need for, and seeks out confrontation (consistent lack of defensiveness
and openness);
2) Be more concerned about what he is doing wrong vs. underscoring in the eyes of
others what he is doing right;
3) Understand and live the no cure philosophy;
4) No longer intimidating group members and other individuals;
5) Decisions of making other members of the program (therapists and clients) centrally
important in his life;
6) Must be in touch with and focused on his own personal inadequacies;
7) Must make appropriate lifestyle changes;
8) Be attentive and begin working on relationships with family, friends, work;
9) He must treat therapists and clients as allies versus people to be placated and put up
with;
10) Display an ability to be self-limiting in lifestyle and personal liberties in the service of
erring on the side of being overly cautious to insure he does not engage in minimization
that could lead to reoffending;
11) Be responsible for anticipating the concerns that others may have about them being sex
offenders.
C. Family Parameters
I) The family's capacity to place responsibility solely on the offender(not to blame the
victim's behavior or characteristics for the abuse);
2) Capacity to confront the offender;
3) Believing the victim's self report of abuse;
4) Having accurate knowledge of the extent of the offender's abusive behaviors;
5) No longer denying, minimizing, rationalizing, or justifying the offender's behavior;
6) More concerned with victim impact than consequences or offender's discomfort;
7) Openly discussing attitudes, thinking, and behavior patterns in the offender that are
associated with his abusive behavior;
8) Concerned with issues of protection, supervision, and the possibility of reoffense;
9) Harmonious and supportive relationships within the family.
Additionally, providers who access this fund will be monitored by the Effectiveness and Outcomes
Committee surveys to determine the effectiveness of the service.
V. SERVICE OBJECTIVES
The essential goals of treatment for the perpetrator are:
1. Owning and accepting responsibility for sexually inappropriate behavior.
2. Reduction in deviant sexual arousal patterns and impulses, and development of
appropriate patterns.
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RFP-FYC-99007 Attached A
3. Identification and elimination of the cognitive distortion utilized to rationalize,justify,
and excuse perpetration.
4. Identification of the sexual abuse/assault cycle and development of cycle management
ability.
5. Development of an awareness of the impact of sexual abuse on the victim.
6. Development of techniques to manage anger, as well as power and control issues, more
effectively.
7. Resolution of the issues related to abandonment and the offender's own victimization
issues.
8. Development of skills requisite to healthy and age appropriate social and sexual
relations.
For the family system, it is important that they demonstrate the capacity to recognize and confront the
offender's abusive patterned behaviors, prior to any unsupervised contact with the offender. Parental
competency will be increased by an understanding of the following:
1. How the offender controlled, manipulated, and arranged for time alone with the victim.
2. How the offender controlled and manipulated the family to avoid detection.
3. Understanding of offenders' specific cycle of abuse and relapse chain of events.
4. Complete apprehension of no-cure and containment principles as related to recovery.
5. Review of a safety plan with practices of behavioral response on the part of the family
if the safety plan is not followed by the offender.
6. Understand the scope of deviant behaviors.
7. Information and supervision for non-abused potential victims.
For the Department, the objective will be to provide for the manifold needs of these families in the
least restrictive setting, and at the most cost effective rate. By using experts in the field, we will also
aspire to increase the quality of services available. Therapy can address conflict management, and the
ability to access other resources. Service objectives will be measured and evaluated by the treatment
providers and DDS caseworkers will monitor the progress.
Caseworkers will also give providers written instructions on billing, the need to preauthorize
services, start dates, time limitations, and the right of the Department to terminate services at any time
Therapists with whom the Department pays through this account will also be expected to cooperate
with the Effectiveness and Outcomes Committee surveys.
VI. WORKLOAD STANDARDS
As Weld County is not the provider of these services, an exact description of workload standards is
not possible. By consulting with the following quality programs, an estimation of caseload practice can
be derived. The programs consulted include Child Safe, RSA(Redirecting Sexual Aggression), and
SORS (Sexual Offense Resource Services). These programs have from four to nine therapists directly
working with clients. The average number of clients per therapist is 20-25. The therapist is responsible
for individual and family therapy, as well as case management for these clients. Additionally, the
therapists conduct approximately four groups per week. Each program has a designated supervisor,
and staffings are standard practice. Treatment modality is dependent on clients' needs.
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RFP-FYC-99007 Attached A
VII. STAFF QUALIFICATIONS
The whole ideal behind the request for this fund involves obtaining expertise and experience to
treatment offenders. Literally every considered program can boast of extensive experience in this field,
either therapeutically or systemically. Though each program is unique in their structure and
composition, they are all used to dealing with the justice system and other agencies that may be
involved. All treatment personnel have advanced degrees and significant training in treating either
offenders or victims. Supervision on a weekly basis is an important component, and continuing
education is expected. The responsibility of the caseworker and supervisor of this fund will be to only
use programs that meet these qualifications. Availability of staff will depend on which program is
utilized.
30
RFF-FYC-99007 Attached A
VIII. COMPUTATION OF DIRECT SERVICE RATE
Program providers consulted estimated their time spent with clients equal to half of their work time up to 8
percent of their time. On a monthly basis, one-half of their time would equal 87 hours of direct hours per
therapist. Remaining time is spent on reports, staffings, travel, court, and collateral contacts associated with
case management. As the County would be paying for direct client care at rates listed in the next section, the
issue of the proportion of direct cost to indirect cost is not crucial.
This form is to be used to provide detailed explanation of the hourly rate your
organization will charge the Core Services Program for the services offered in
this Request for Proposal. This rate may only be used to bill the Weld County
Department of Social Services for direct, face-to-face services provided to
clients referred for these services by the Department. Requests for payment based
on units of service such as telephone calls„ no shows, travel time, mileage
reimbursement, preparation, documentation, and other costs not involving direct
face-to-face services will not be honored. Likewise, billings must be for hours
of direct service to the client, regardless of the number of staff involved in
providing those services. Therefore, it is imperative that this rate be
sufficient to cover all costs associated with this client, regardless of the
number of staff involved in providing these services.
(Explanations for these Lines are Provided on the Following Page)
Total Hours of Direct Service per Client Hours [A]
Total Clients to be Served Clients [B]
Total Hours of Direct Service for Year Hours [C]
(Line [A] Multiplied by Line [B]
Cost per Hour of Direct Services $ Per Hour [D]
Total Direct Service Costs $ -- [E]
(Line [C] Multiplied by Line [D] )
Administration Costs Allocable to Program $ -- [F]
Overhead Costs Allocable to Program $ ___ [G]
Total Cost, Direct and Allocated, of Program$ __ [H]
Line [E] Plus Line [F] Plus Line [G] )
Anticipated Profits Contributed by this Program $ _ [I]
Total Costs and Profits to be Covered
by this Program(Line [H] Plus Line [I] ) $ —_ [J]
Total Hours of Direct Service for Year --[K]
(Must Equal Line [C] ) _---
Rate per Hour of Direct, Face-to-Face Service
to be Charged to Weld County Department of
Social Services $ __ [L]
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RFP-FYC-99007 Attached A
Day Treatment Programs only:
Direct Service House Per Client Per Month [M]
Monthly Direct Service Rate $ [N]
[A] This is an estimate of the total hours of direct, face-to-face service each
client will receive from the time he or she enters the program until completing
the program.
[B] This is an estimate of the number of clients who will be served during the period
from June 1, 1999, through May 31, 2000.
[D] This represents the average hourly salary and benefits that your organization
pays its direct service providers plus any costs which are directly attributable
to the face-to-face session with the client.
[F] This represents the salary and benefits of direct service, supervisory, and
clerical personnel which are not incurred in providing direct, face-to-£ace
service to the client, but can be allocated to this program for time spent on the
program for activities such as travel, phone conversations, "no-shows,"
discussions with involved parties, meeting preparation, and report completion.
[G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies,
Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing
which are not incurred in providing direct, face-to-face service to the client,
but can be allocated to this program for time spent on the program for activities
such as travel, phone conversations, "no-shows," discussions with involved
parties, meeting preparation, and report completion.
[H] This represents the Grand Total Costs directly attributable or allocable to this
program. It should be a reasonable assumption that if you decided to discontinue
this program, your agency would realize a reduction in costs approximately equal
to this amount.
[I] This represents the total amount of profit your firm expects to realize as a
result of operating this program. Any difference between Lines [H] and [J] must
be substantiated by an amount indicated on this line.
[L] This is the actual direct, face-to-face hourly service rate at which you will be
requesting payment for the services provided under the conditions of this Request
for Proposal.
[M] To be completed by prospective providers of the Day Treatment Program only, this
line represents the estimated number of hours per month your organization will
provide direct, face-to-face services per client.
[N] To be completed by prospective providers of the Day Treatment Program services
only, this line represents the actual direct, face-to-face monthly service rate
at which you will be requesting payment for the services provided under the
conditions of this Request for Proposal. Calculated by multiplying Line [L] by
Line [M] .
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