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Home My WebLink About971997.tiffSOCIAL SEFRW/ICES Revenue Change s co $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Property taxes Fund Balance Federal/State 1998 Revenue 01998 01997 TOTAL: $11,280,933 (1997: $34,926,975) Property taxes $4,163,848 36.9% Federal/State $6,117,085 54.2% 195 Fund Balance $1,000,000 8.9% 971997 w u SOCIAL SERVICES 0 N ge 00 om PO N N Si .1 30.00 0.2% CARE $900.000 S. 1% miscellaneous fraud food stamps aid to needy disabled institutional care v -d administration day care jobs old age pension general assistance administration fema leap medicaid foster care placement alternitive care aid to dependent children 196 All Funds Expenditures Social Services Expenditures and Local Taxes 0 O O 0 0 0 0 O N O O O 00 O a7 197 co a) x c0 Fill — DSocial Services O N 0 CO 0) 0, ^T 1 ) 0) 1 - CD 0) T in / a) a) r a) a) T `'JM a) a) T SOCIAL SERVICES FUND The Department of Social Services: COMPARISONS 1997 Budget 1998 Budget Dollar Change Percentage Change COUNTY SHARE $4,304,257 $4,163,484 - 140,773 3.27% Welfare reform and Electronic Benefit Transfer (EBT) will have significant impact on Social Services during 1998. Client eligibility, program design, state rules, allocation methods, and funding levels, are some of the major changes that will occur. In addition, EBT will change the method under which clients and providers receive grants or payment for services. It will take about a year and a half to determine the financial impact of these changes. Social Services will begin to use EBT in 1998. Distribution of grants and provider payments will be handled by a state contractor. Clients will receive their benefits at automated teller machines and at point -of -sale terminals. The providers of services, such as foster care and day care, will receive payment directly into their bank account. The department will no longer receive advance payments for most programs, instead it will receive a monthly bill from the state or an adjustment to administrative advances. This change will affect the cash balance for the department and the interest earned for funds on deposit. Administration funding will be broken down into additional allocations. In the past the majority of funding was combined into Regular Administration. The new approach creates a separate allocation for TANF, Child Welfare, Child Care, and General Administration. Counties will have limited flexibility in how administrative funding can be spent. Allocation of overhead will be determined by the state and charged to the various program areas. Efforts will be made to increase child support collections during 1998. TANF will result in increased contact with clients to establish child support as soon as possible. Increased interstate actions are planned for 1998. A minor reduction is anticipated in the level of child support incentives due to changes in federal rules. AFDC and JOBS were replaced in July 1997 with Temporary Assistance to Needy Families (TANF). A greater emphasis will be made to help clients find employment as opposed to granting them a welfare payment. A federal time limit will be in effect for most clients. The TANF funds may provide for additional staff funded by the state and federal governments. Day care funding has been increased to reduce the number of clients on TANF. It is difficult to predict the level of expenditures for Foster Care for 1998. Statewide caseloads and costs have grown dramatically over the last few years. Beginning in July 1997, the state imposed allocations for the cost of foster care. Expenditures in excess of the allocation must be paid for by the counties. At this time it looks like the allocation will be sufficient to receive reimbursement for all expenditures. Some programs like AND, OAP, and LEAP should remain stable for 1998 in both caseload and level of expenditures. During 1997 and 1998, construction of a building and remodeling of the Walton Building will occur and a new phone system will be installed. In addition, upgrades to the local area network will be made to accommodate about seventy to eighty additional computers supplied by the state. Because of TANF and EBT the gross 1998 Social Services budget has dropped to $11,080,933 from $34,266,975 in 1997. The county share from property taxes remains the same as last year at $4,163,848. $800,000 from fund balance will be used to remodel the Social Services Building. The $800,000 is 100% county funding. 198 u- Ul 11 u aO,m CO CC J Q < . 2' O'1M MI 0 CO' 0 Z a, O U W ii,ACCOUNT TITLE H cc tu to < i J Z Z z OO U Q 0 z D a CO 0 0 N 0'-0 O O 0'.010'-0 0 010 0.0 0110 0'010,0' O'O''o'0 0.0 0 0.0,01010 0 0 00. 0 ',O 0'010 010 0',01,010 O 000C) CDOb O o O 0'1,010 O 01,0 0 O O 0,0.0 0 '.O,O'O O'Odo co 0 1 �'r , 10 0,0 0'0',0 vria> N 0',N 'C) r N'Q'N r, 0 co r 0 0 0 0 0 0 0 0:0.0 oo 0 0 0'0,010 O O o0 0 0 O'O'1O'IO o 0 0 0 0 O'1 o'l00 0 0.O'0Oiol0 0,0'0 0 0 0'1010 o O o tri o 0 010'10'0.0 0',O 010,0'10 O of O. 60 O 0,0 0 N th m. o 0'0 o 010 0 0'10 o rn �1 1 o 10''O1 cNv1'a 1iN r- 0 m ai rn, r N N N r1 N O 0 0 0 0'.0'10 00 0 0.0100010 O'.0 0 0.0'0 0.0 0 0 0 0 0 00'10 0 0 0.0'.0',0 01,0'.0,0'0 0 0000000 0 0 0 O.d'N to O Olo:olo 110100'0 0 0 0 0 000 0 o O 0 O.O co r N 0 O.Q'O 10 101 o, OO N O O 0'0 0 0 r N O N O Q1N CO r 0 O) 1r 01 C) Q U) CD CD N O N r r4 r N N (O 1 10 00 O O O r 0 co O N OO) O ' O N6 N N N N 0 r�� O cO UO 'O OD O OICOIN '0 Q'r 01� NIQ,N N N N r N CD (r) N Q CO r r N <b (T Q,. 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N,N NN 199 0 0 0'0' N'N N DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 1998 Regular Administration Medicaid Transportation Fraud Child Support Administration TANF Aid to the Needy Disabled Day Care Old Age Pension Foster Care Family Preservation LEAP - Administration LEAP - Outreach General Assistance Housing Grants SUB -TOTAL Federal and State County $ 4,939,885 15,000 211,500 757,100 0 0 0 0 0 20,000 64,000 19,600 0 90,000 $6,117,085 Federal/State Reimbursements County Property Tax Fund Balance (Remodel) TOTAL REVENUE $ 1,693,448 0 70,500 372,900 1,000,000 110,000 550,000 35,000 900,000 100,000 0 0 132,000 0 $4,963,848 $ 6,117,085 4,163, 848 800,000 $11.080.933 200 Total $ 6,633,333 15,000 282,000 1,130,000 1,000,000 110,000 550,000 35,000 900,000 120,000 64,000 19,600 132,000 90,000 $11.080,933 SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 1998 ACCOUNT #i, 1997 1998 1998 FUND ORGN 'EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND JOBS 3:3b,Z FAMILIES WITH DEPENDENT CHILDREN 6,100,000.00 NEEDY AND DISABLED 510,000.00 DAY CARE 3,500,000.00 OLD AGE PENSION 1,750,000.00 CHILD WELFARE 3,900,000.00 PLACEMENT ALTERNATIVE CARE ICI 700,000.00 ADMINISTRATION -LEAP 49,450.00 OUTREACH 19,600.00 FUEL 800,000.00 NON -FUEL I 15 000.00 GENERAL ASSISTANCE 132,000.00 FEMA 25,00O00 ESG 40,000.00 ESCH 25,000.00 0 LO r r` r r N NN' Q Q O O 0 0 N NIN O N (O O 0 010 N CO Q 0 If) CO r r r N N N' N N N CV Q Q Q Q QQ Q 0 0 CO N Q N I O IO 0r:N CO C)',CO N N N NI Q Q+Q 0'0 U) 0 LO O NA 0'N 0 m N N.O r N Cr) Q Q CO CO CO t0r CO CD CO NN N N N CV CV N N N' N' Q._Q Q.Q, Q'Q NT Art Q OO O.O O O 00 00 0 IN CV N.N N,N'.N CV O10 O O'O'i0 0 0'.0110 OlOjOOl IN NININ INICAI 0 O'O'IO O O O OIOI00000001000 N NN N..N 201 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payments Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs for these programs. Federally State County Mandated Mandated Cost Share Temporary Assistance to Needy Families X X 20.0% Aid to the Needy Disabled X X 20.0% Low Income Energy Assistance X X 0.0% Old Age Pension X 0.5% Employment First X X 10.0% General Assistance* Optional Optional 100.0% * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by state law. However, local government have a higher degree of managerial flexibility with these programs. Federally State County Mandated Mandated Cost Share Child Protection - Casework Services Youth Services - Casework Services Foster Care Day Care X 20% X 20% X 20% X 20% Administration: Cost associated with administration include compensation for caseworkers, technicians, and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Regular Administration. The state establishes an allocation and reimburses at a rate of 35% to 80% based on the type of expenditure. Expenditures greater than the allocation are reimbursed through surplus distribution. Administration is broken down into Regular Administration, Child Support, Low Income Energy Assistance Program, Placement Alternative Commission, Employment First, and Fraud. 202 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Regular Administration -- 2100-42110 DEPARTMENT DESCRIPTION: Administration of social services and assistance payment programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation which limits the reimbursement for administrative expenditures. Personnel Services $ 3,827,229 $ 4,251,600 $ 4,508,333 $ 4,508,333 + O0MME ....................... ........................ ....................... ........................ dEXT......................... Supplies Purchased Services 171,704 749,684 146,000 881,100 175,000 825,000 175,000 825,000 Fixed Charges Capital Gross County Cost 323,034 90,190 $ 5,161,841 153,900 20,000 $ 5,452,600 325,000 800,000 $ 6,633,333 325,000 800,000 $ 6,633,333 Revenue 9,017,090 4,130,000 4,939,885 4,939,885 Net County Cost $ -3,855,249 $ 1,322,600 $ 1,693,448 $ 1,693,448 Budget Positions 116.5 116.5 121.0 121.0 SUMMARY OF CHANGES: Welfare reform has significantly changed the manner in which staff are funded. At this time no determination has been made as to what allocation staff will be charged. It appears that additional staff can be funded from TANF using 100% State and Federal dollars. Subject to funding approval, an additional five staff members are included in 1998 for TANF. In addition, $800,000 is budgeted under capital for remodeling of the Walton building and workstations for the department. A salary adjustment of 4% is included in the budget. OBJECTIVES: Administer federal, state, and county public assistance and social services programs. Staff provides child protection, adult protection and youth services. In addition, administrative support and eligibility determination for public assistance is accomplished by regular administrative staff. n!a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 203 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Employment First -- 2100 - 42115 DEPARTMENT DESCRIPTION: Program which requires food stamp clients to be actively looking for employment. This program is administered by the Weld Human Services Department. 'GETED CURRENT FY 0 0 RECOMMEND. NEXT FY ". 0 Supplies Purchased Services Fixed Charges Capital 119,607 135,000 Gross County Cost $ 119,607 $ 135,000 $ 0 $ 0 Revenue 1,701 121,500 Net County Cost Budget Positions $ 117,906 $ 13,500 0 0 SUMMARY OF CHANGES: Program eliminated July 1, 1997, with TANF. OBJECTIVES: The federal government requires that clients who receive food stamps be actively involved in a job search program. Clients on AFDC with children under age seven are not required to participate. Other clients who do not have to participate are those already involved in a job search program, such as Unemployment Insurance. WORKLOAD ACTUAL ESTIMATE© PROJECTED Number of households (Avg.) 2,500 1,250 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 204 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation -- 2100-42120 DEPARTMENT DESCRIPTION: Purchase of transportation for categorical recipients to reach medical resources. 100% state funded. ICTUAL BUDGETED REQUESTED if.FMCOMMpit. RESOURCES LAST Pt , ANEXtEttNEXT Pt I; 0 0 0 0 Supplies Purchased Services 5,390 15,000 15,000 15,000 Fixed Charges Capital Gross County Cost $ 5,390 $ 15,000 $ 15,000 $ 15,000 Revenue 15,000 15,000 15,000 Net County Cost 5,390 0 0 0 Budget Positions SUMMARY OF CHANGES: No significant changes are anticipated for this program OBJECTIVES: Provide transportation to obtain medical care for Medicaid recipients and for foster care children. Usually paid in the form of mileage reimbursement to recipients, volunteers, and caretakers. WORKLOAT ACTUAL. a ATEDS Dig Average assisted per month 10 10 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 205 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Case Services -- 2100-42125 DEPARTMENT DESCRIPTION: Provides travel and psychological exams for foster care children. c IURCES 0 Personnel Services CUR ENT E' 0 0 ECOMMEND 0 Supplies Purchased Services 19,150 7,500 7,500 7,500 Fixed Charges Capital 14,060 8,000 8,000 8,000 Gross County Cost Revenue $ 33,210 $ 15,500 12,400 $ 15,500 12,400 $ 15,500 12,400 Net County Cost Budget Positions $ 33,210 3,100 3,100 3,100 SUMMARY OF CHANGES: No change. OBJECTIVES: Case Service expenditures are for psychological exams and travel associated with children in foster care. In addition, the department will use case services to arrange for transportation of "run -away" children to return them to their parents or relatives located in another state. Average Payments Per Month 5 5 5 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 206 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Medical Exams -- 2100-42135 DEPARTMENT DESCRIPTION: Provides funding for medical exams required by clients. RESOURCES ACTUAL LIa5T BUDGETED CURRENT Fl REQUESTED NEXT RECOMMEND NEXT EY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services 4,395 9,100 Fixed Charges -23 Capital Gross County Cost $ 4,372 $ 9,100 $ 0 $ 0 Revenue 7,280 Net County Cost $ 4,372 $ 1,820 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: Eliminated with EBT. OBJECTIVES: Provides for medical exams to establish eligibility for nursing home care, AND, or Medicaid. Every six months AND cases are examined to determine if the client is still eligible. WORKLOAD iAcTiltfAL ... gSTIMATereiiii.. PROJECTED is Medical Exams Per month 35 35 35 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 207 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Fraud -- 2100-42140 DEPARTMENT DESCRIPTION: This program investigates welfare and food stamp fraud. Personnel Services $ 199,511 $ 268,500 $ 280,000 $ 280,000 Supplies Purchased Services 5,373 2,000 2,000 2,000 Fixed Charges Capital Gross County Cost $ 204,884 $ 270,500 $ 282,000 $ 282,000 Revenue 199,511 202,875 211,500 211,500 Net County Cost 5,373 $ 67,625 $ 70,500 $ 70,500 Budget Positions 6.25 6.25 6.25 6.25 SUMMARY OF CHANGES: No significant changes are anticipated. OBJECTIVES: The purpose of this unit is to detect fraud in the TANF and Food Stamp Programs. Most referrals come from the general public. Efforts made by this unit reduce the number of cases and reduce participation in the programs. Serious violations are referred to the District Attorney's Office for prosecution. WORKLOAD ACTUAI4iik ESTIMATED P OJECTED Cases Reviewed Annually 2,800 2,800 2,800 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 208 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: IV -D Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ........................................ RESOURCES:. Personnel Services $ 662,593 $ 711,800 $ 800,000 .................... MEAND .................... ................... .................... ................... FY $ 800,000 Supplies 5,438 10,000 10,000 10,000 Purchased Services 208,678 252,150 250,000 250,000 Fixed Charges Capital Gross County Cost Revenue 29,872 -20,098 $ 886,483 609,614 $ 973,950 681,765 30,000 40,000 $ 1,130,000 757,100 30,000 40,000 $ 1,130,000 757,100 Net County Cost $ 276,869 $ 292,185 $ 372,900 $ 372,900 Budget Positions 23 23 25 25 SUMMARY OF CHANGES: Efforts will be made to reduce TANF cases through IV -D collections. Increased revocations of professional and occupational licenses will be used as a tool to increase collections. Increased interstate actions are planned for 1998. OBJECTIVES: Obtain child support payments for AFDC and "non -welfare" households. Child Support collections lower the cost of the AFDC Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. WORKLOAD . RCTiIAL ESTIMATED PROJECTED Average open cases 8,500 8,500 8,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 209 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Food Stamps -- 2100-42250 DEPARTMENT DESCRIPTION: This department is used to record the disbursement of food stamps to qualified recipients. Personnel Services 0 0 CURRENT F REQUESTE NEXT:F`Y 0 RECOMMENI_ NEXT 1W 0 Supplies Purchased Services 8,019,396 9,515,000 Fixed Charges -26,750 -30,000 Capital Gross County Cost $ 7,992,646 $ 9,485,000 $ 0 $ 0 Revenue 8,024,170 9,485,000 Net County Cost $ -31,524 0 0 0 Budget Positions SUMMARY OF CHANGES: With EBT this budget unit will no longer be operative OBJECTIVES: The federal govemment provides counties with coupons to disburse to families and individuals to purchase food staples that meet eligibility standards. WORKLOAD ;ACTUAL ESTIMATED PROJECTED Average Households 3,600 3,600 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 210 BUDGET UNIT REQUEST SUMMARY Number of seminars attended 90 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Staff Development -- 2100-42260 DEPARTMENT DESCRIPTION: Training programs for staff assigned to child protection and youth in conflict. Personnel Services 0 ECEl CURRENT F 0 0 AMEND NEXT" FY 0 Supplies Purchased Services 2,138 9,000 Fixed Charges Capital Gross County Cost Revenue $ 2,138 1,378 $ 9,000 8,100 $ 0 $ 0 Net County Cost Budget Positions 760 900 SUMMARY OF CHANGES: Not funded under Welfare Reform. 0 0 OBJECTIVES: Monies spent on staff development are designed to improve an employee's ability to perform his duties. Group and single training can be provided through this program. The training sessions are usually conducted during the normal work day. Reimbursement ranges from 80% to 100% depending on the type of training. ESTIMATED 90 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 211 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 156,909 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: JOBS -- 2100-42300 DEPARTMENT DESCRIPTION: Program that prepares and assists clients with obtaining employment to reduce Aid to Families with Dependent Children caseload. BU3ETED CURRENT FY $ 155,200 REQUESTED NEXT FY 0 RECOMMEN. NEXT FY 0 Supplies Purchased Services 3,605 952 17,400 1,925 Fixed Charges Capital Gross County Cost Revenue 95,011 -38 $ 256,439 196,703 160,750 $ 335,275 301,748 $ 0 $ 0 Net County Cost Budget Positions $ 59,736 2 $ 33,527 2 $ 0 $ 0 SUMMARY OF CHANGES: Program no longer operated with TANF. OBJECTIVES: Provide educational employment training, work experience, and job placement for targeted AFDC head -of -households in conformance with the state plan and the Federal Family Assistance Act. Human Services provides services to Social Services for this program in the form of educational programs, career counseling, and job referrals. Expenditures should help to reduce the number of households utilizing AFDC. Average Caseload 235 235 PROJECTED FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 212 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to BUDGET UNIT TITLE AND NUMBER: Needy Families - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. Personnel Services 0 Cu RENT 0 QUESTED NEXT 1✓Y ::> 0 REC IMMEND NEXT FY 0 Supplies Purchased Services 10,000 Fixed Charges Capital Gross County Cost Revenue 5,259,474 -1,559,836 $ 3,699,638 2,920,347 6,090,000 $ 6,100,000 4,880,000 1,000,000 $ 1,000,000 1,000,000 $ 1,000,000 Net County Cost Budget Positions $ 779,291 $ 1,220,000 $ 1,000,000 $ 1,000,000 SUMMARY OF CHANGES: Federal welfare reform limits the amount of time clients are eligible for a cash grant. The primary emphasis of this program is helping clients to obtain employment and providing temporary assistance until employment is secured. Budget amount only reflects county share with EBT. OBJECTIVES: Provide assistance payments to eligible recipients of the AFDC program. The average household is comprised of the caretaker mother and two children. The county contributes 20% of the cost of benefit payments o recipients. WORKLO ACTUAL . ESTt ATED PROJECTED Average caseload 1,300 1,300 1,300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 213 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. BU ETED CURRENT FY 0 REQUESTED 0 RECOMMEN.. NEXT FY 0 Supplies Purchased Services 20,000 Fixed Charges Capital Gross County Cost Revenue 497,293 -79,284 $ 418,009 481,051 490,000 $ 510,000 408,000 110,000 $ 110,000 110,000 $ 110,000 Net County Cost Budget Positions $ -63,042 $ 102,000 $ 110,000 $ 110,000 SUMMARY OF CHANGES: Stable caseloads and no grant increase is anticipated for 1998. County share only due to EBT. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. This program serves as a supplement to the Federal Social Security Program. Average caseload 1,900 1,900 1,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 214 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Day Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. B13DGETED CURRENT FY 0 REQUESTED NEXT`FY 0 RECOMMEND NEXT FY 0 Supplies Purchased Services 2,569,647 3,500,000 550,000 550,000 Fixed Charges -5,242 Capital Gross County Cost $ 2,564,405 $ 3,500,000 $ 550,000 $ 550,000 Revenue 2,177,245 2,800,000 Net County Cost $ 387,160 $ 700,000 $ 550,000 $ 550,000 Budget Positions SUMMARY OF CHANGES: Additional cases are anticipated for 1998 due to welfare reform and increased state funding. County share only due to EBT. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of "special needs" children when child protection is a concern. The program is available to clients enrolled in the JOBS/New Directions Program. The department pays state rates for payment of day care services. Average caseload 575 575 PROJECTED 575 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 215 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5% by the state. Administrative costs are reimbursed 80% and are included as part of the Social Services Administrative budget. Personnel Services CURREN` 0 0 1 Et ST 0 0 Supplies Purchased Services 70,000 Fixed Charges Capital Gross County Cost Revenue 1,617,199 -21,837 $ 1,595,362 1,561,601 1,680, 000 $ 1,750,000 1,735,000 35,000 $ 35,000 35,000 $ 35,000 Net County Cost Budget Positions $ 33,761 $ 15,000 $ 35,000 $ 35,000 SUMMARY OF CHANGES: A 2.5% cost of living adjustment is anticipated for this program. The caseload should be stable for 1998. Some minor increases are expected for home care allowance. County share only due to EBT. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100% by the state, except for home care allowances where the county contribution is 5% of these costs. Administrative costs are reimbursed 80% by the state. OAP money payments serve as income supplement to social security payments in many OAP households. Average caseload 1,800 1,800 1,850 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 216 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Foster Care of Children -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24 -hour care family foster homes, group homes, residential treatment centers, residential child care facilities. Personnel Services 0 �E'fEB C RRENT . 0 0 RECOMIMEN NEXT" lV. 0 Supplies Purchased Services 3,402,022 4,200,000 1,200,000 1,200,000 Fixed Charges Capital Gross County Cost Revenue -324,314 $ 3,077,708 2,269,690 -300,000 $ 3,900,000 3,120,000 -300,000 $ 900,000 0 -300,000 $ 900,000 0 Net County Cost Budget Positions $ 808,018 $ 780,000 $ 900,000 $ 900,000 SUMMARY OF CHANGES: Efforts are being made statewide to reduce the number of children placed in foster care. It is uncertain what will happen to the case load and costs for this program. Expenditures will be closely monitored by the department in this program. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youths beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. WE5RKL 7At ACTUAL ES MATED PROJECTED Average caseload 490 500 500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 217 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Family Preservation Program -- 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. Personnel Services Supplies Purchased Services $ 37,478 1,610 ?G3ETED CURRENT FY 0 5,000 tEQUESTEL NE CT FY REECOMMEND NEXT EY $ 25,000 0 $ 25,000 0 Fixed Charges Capital 839,504 695,000 95,000 95,000 Gross County Cost Revenue $ 878,592 721,038 $ 700,000 560,000 $ 120,000 20,000 $ 120,000 20,000 Net County Cost Budget Positions $ 157,554 $ 140,000 $ 100,000 $ 100,000 SUMMARY OF CHANGES: Over the last few years the number of providers and variety of available services has increased. The department anticipates the full usage of funds for 1998 with increased emphasis on limiting the number of foster care placements. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out of home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the state for approval. Cases are monitored to determine the effectiveness of providers and program. Average caseload 110 110 110 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 218 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: LEAP Administration -- 2100-42610 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100% federally funded. Personnel Services $ 48,357 $ 41,150 STED NEXT;FY $ 54,500 RECOMMEND -senor $ 54,500 Supplies Purchased Services 887 928 1,000 5,800 2,000 6,000 2,000 6,000 Fixed Charges Capital 1,500 1,500 1,500 Gross County Cost Revenue $ 50,172 30,305 $ 49,450 49,450 $ 64,000 64,000 $ 64,000 64,000 Net County Cost Budget Positions $ 19,867 5 $ 0 5 $ 0 5 $ 0 5 SUMMARY OF CHANGES: No significant changes are anticipated for this program. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. Average household 3,200 3,200 PROJECTED..., 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 219 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: LEAP - Outreach -- 2100-42615 DEPARTMENT DESCRIPTION: Provides communication to the public concerning LEAP Program and eligibility requirements. Personnel Services $ 1,851 arm: CURRENT F"?' $ 18,500 $ 18,500 RECOMMEND NEXT F? $ 18,500 Supplies Purchased Services 3 862 1,100 1,100 1,100 Fixed Charges Capital Gross County Cost Revenue $ 2,716 24,101 $ 19,600 19,600 $ 19,600 19,600 $ 19,600 19,600 Net County Cost Budget Positions $ -21,385 SUMMARY OF CHANGES: No significant changes OBJECTIVES: The federal government provides associated with LEAP. These funds are used to assistance. 0 $ 0 $ 0 anticipated in this program for 1998. 100% of the funding for outreach activities alert the public to the availability of heating Average household 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 220 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: LEAP Program -- 2100-42620 DEPARTMENT DESCRIPTION: Program provides financial assistance to low income households for household utility costs. Personnel Services 0 !; CURRENT FY' 0 0 RECOMMEND NEXT<Pt 0 Supplies Purchased Services 535,567 800,000 Fixed Charges Capital Gross County Cost Revenue -10,953 $ 524,614 519,714 $ 800,000 800,000 $ 0 $ 0 Net County Cost Budget Positions $ 4,900 $ 0 $ 0 $ 0 SUMMARY OF CHANGES: Budget not operative with EBT. OBJECTIVES: The program helps clients with the cost of heating their homes or apartments. Most payments are made directly to the energy providers. Payments are available during the winter months only. They are reimbursed 100% by the federal government. Average households 3,200 3,200 3,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 221 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: LEAP - Emergency -- 2100-42625 DEPARTMENT DESCRIPTION: Program makes payments for clients that have lost utility service or have received notice of shutoff. Personnel Services 0 CURRENT F 0 0 RECOMMEND N X FY 0 Supplies Purchased Services 14,264 15,000 Fixed Charges Capital Gross County Cost Revenue $ 14,264 14,960 $ 15,000 15,000 $ 0 $ 0 Net County Cost Budget Positions $ -696 $ 0 $ 0 $ 0 SUMMARY OF CHANGES: Budget not operative with EBT. OBJECTIVES: The purpose of LEAP Emergency is to provide for advance payments in which no vendor agreement is in effect and discontinuance of heating fuel/gas is going to occur. Window, thermostat, and furnace replacement are also covered under this program. Average households 100 100 100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination. BOARD ACTION: 222 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for federal/state categorical assistance programs and provides help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. TE CURRENT FY 0 0 RE N PJEX1 0 Supplies Purchased Services 110,850 134,000 134,000 134,000 Fixed Charges Capital -320 -2,000 -2,000 -2,000 Gross County Cost Revenue $ 110,530 $ 132,000 $ 132,000 $ 132,000 Net County Cost Budget Positions $ 110,530 $ 132,000 $ 132,000 $ 132,000 SUMMARY OF CHANGES: The amount for 1998 was not increased from 1997. Below is a breakdown of the amounts requested: Dental Vision Shelter Kind Prescription Burial Shelter Case Mgt. Refund $ 17,000 17,000 50,000 10,000 5,000 25,000 10,000 - 2.000 Total $ 132.000 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non mandated and funded 100% by the county. 223 GENERAL ASSISTANCE (CONTINUED) 2100-42700 n/a PROJECTED FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program 100% county funded. BOARD ACTION: 224 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Housing Grants -- 2100--42810/42815/42820 DEPARTMENT DESCRIPTION: Housing grants for mass shelters and direct payments for rent. Personnel Services 0 Et�UESTEB NEXT FY 0 0 MME NEXT FY 0 Supplies Purchased Services 70,085 90,000 90,000 90,000 Fixed Charges Capital Gross County Cost Revenue $ 70,085 70,085 $ 90,000 90,000 $ 90,000 90,000 $ 90,000 90,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: No significant changes are anticipated for this program. OBJECTIVES: The goal of these federal grants is to assist clients that are homeless or who are in the process of being evicted from their current apartment. WORKLOAD ACTUAL:: ESTIMATES) PROJECTED Number of households 250 250 250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 225 icei COLORADO 226 HEALTH FUNS Revenue Changes $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Interfund Transfers Federal/State Fund Balance Charges for Services Licenses & Permits Miscellaneous 1998 Revenue TOTAL: $3,776,333 (1997: $3,493,060) Interfund Transfers $1,276,306 33.8% Miscellaneous $12,772 0.3% Charges for Services $943,573 25.0% Licenses & Permits $263,100 7.0% 227 01997 01998 Fund Balance $125,000 3.3% Federal/State $1,155,582 30.6% TOTAL: $3,651,333 (1997: $3,393,060) 228 n O C O e 6 . mry Eo 'E ti o ` avai •E co Qw To wn 2w CO N- O) 0) m CD O 0 All Funds Expenditures C? CC CV W Health Fund Expenditures and Local Taxes COO • N O O CO O co 0 V O N 229 co a) x cU I— I 0 Health Subsidy O cc 0) 0) T- 0) so) T (0 0) T 0) 0) T II - 0) 0) T M a) 0) T N 0) 0) 0) 0) T 0) CO 0) PUBLIC HEALTH FUND SUMMARY The Weld County Health Department budget recommended for 1998 is $3,651,333. This is an increase of $258,273 over the current year's budget. This increase is due to a projected increase in revenues and expenditures for the Environmental Protection Services division and adjustments in grant programs. The Department projects a $73,575 total increase in net county cost or 6.1% for the 1998 budget when salary adjustments are included. The Administrative Division of the Health Department continues to provide fiscal, personnel, and general administrative support to the other divisions. In addition, this division administers the vital statistics function for Weld County. For fiscal year 1998, the Administrative Division projects an increase of $18,000 revenue from the issuance of certified copies of birth and death certificates. During the past year, the Health Promotions section was merged with the Nursing Division into the Community Health Services Division. These two budgets are currently separate, but will be consolidated for the 1999 budget cycle. At present the funding level for Health Promotions is $385,754, with grants revenue being $240,626. Community Health Nursing continues to provide clinical public health services to those who have no other access to preventive health care, and to those in the outlying areas of the county. The Nursing Division is projecting an increase in Medicaid of approximately $21,600. This is due to the recently negotiated contract with North Colorado Family Medicine for Colorado Access clients, and to an increase in fees for the Travel Clinic. The gross budget for Nursing is $1,950,799 with $905,548 supported by grants and fees. The growth in our community continues to create increasing demands for service from our Environmental Projection Services Division. This Division projects a $127,299 increase in revenue due primarily to a proposed increase in Individual Sewage Disposal System Permit fees, household hazard material revenues, as well as a new Ambulance license and inspection fee. The Health Department continues to seek ways to enhance efficiency and effectiveness, as demonstrated by the move last year to consolidate administrative positions in Nursing and Health Promotions, as well as a general move toward self -directed work teams. This budget request should allow for continuation of effective and efficient services to our community, as well as fund necessary expansions in service in response to growth in the community. 230 0 0 0 0 0 0 0 0,0 O 0'0.0 0 0 0 O,O.O),o O 0'.0 O O 0.0 O O O1O O'O 0 0 0 0 0 0 0 O'O 0 0 0 0 0,0'0 O O 0'0,0 0 0 0 0 0.0.0 O O':O:O O O O O O n O O in O O n O O N O O O O N N m O O O Q O N O O N O O O N O O LO N.O r O U)'n IQ N) N , N, rn, O N Q r N N',N O) O C)'r 'N�n CD r C) 0'0 r �I CV 0 N Q N O r N N M NI O ' co I ... i O O O 0,0 O 0 0 0 0 -000 O O 0.0 0,0 0,0 o Olo,o O'O'O 0 0 0 0 0 0 OIo O o O O O O o O o O:O,Oo O 0,0 O O O O O O O O O O O o O O 0 0 0 O 0 0 0 n 0 O )O r o in NO O O 01N )N O o'O O 4,6 csi N N O o O )n O in N COC1 . 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O.m m V V V V V V CO 0 0 0 0 0' O N N N O NIN N O'M•M M.M M fh N u) o fO N (N M N.o(N N N'N N (N IN'u) (N N N'.N N 'M N N N.N N NN :N IN'N N N'N N NIN',N NNININ NN!N,N N NN N N N NN N 233 0 0 0 0 0 0 0 10 0 0 O N'0 C) N CD CO C) co W �W 'core I W W — - 1 O ce'IW m'U dEL c4 0 x c r C W W m Q O r W Q' x 2 2 0 0 rei c01 M 0'00 0 0 0 0.0 0 0 0 0 C.)of r 0 CO O N I O N) CO 01100 CO N CO O u t) OS r0u) v U) r CO N (D r r N W O 10 0 0 0 0 010,0 O O O D71 NiDO I- O r,N �D 0 0 C) LO 0b N- C) C) C) r r C) W N ce OO¢ zzwzw 0'10'0 Ors r W W.WW z W J z+- 0 0 0 O W w J U'IU UO2 S 'OA' -0> W _I -1' CC J J J J J Q Q - zzzc or O 0 0 0 0 0) 000 D) K Z 000 03000 rn 0'O rn U U a.❑ Z U- 01000 C)'.<D 0 LO LO (D N N N N N 234 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 2,303,232 $ 2,407,359 $ 2,634,326 AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY -- All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. sRECOM ......................:. ........................ ....................... $ 2,634,326 Supplies 161,973 170,538 196,719 196,719 Purchased Services 749,000 762,765 766,220 766,220 Fixed Charges Capital/Contra Gross County Cost Revenue 529,301 -454,557 $ 3,288,949 2,038,184 488,686 -436,288 $ 3,393,060 2,190, 329 499,159 -445,091 $ 3,651,333 2,375,027 499,159 -445,091 $ 3,651,333 2,375,027 Net County Cost $ 1,250,765 $ 1,202,731 $ 1,276,306 $ 1,276,306 Budget Positions 67.03 69.63 71.92 71.92 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; and 4) To develop programs that address the major public health issues within the county. 235 HEALTH SUMMARY ALL DEPARTMENTS (CONTINUED) FUND 2500 - ..., OAc AGTUAL< STIMATE t PROJECTED Birth/Death Certificates 10,494 10,000 10,300 Administrative - Staff Hours 12,528 14,616 14,616 Health Education - Units of Service 20,636 21,000 21,800 Community Health Services - Client Contacts 27412 27,9000 27,900 Environmental Protection - Units of Service 41,778 34,880 34,880 FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: 236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT 181350 BUDGET UNIT TITLE AND NUMBER: Non -Program Revenue -- 2500-4110 DEPARTMENT DESCRIPTION: Non -program revenues from the County General Fund subsidy and State per capita health funds. RESOURCES ' ACTUAL CAST El BUDGETED CCURRENT REQUESTED iiiNextryN RECOMMEND :::::Netafrig,O Personnel Services $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 149,890 172,430 181,350 181,350 Net County Cost $ -149,890 $ -172,430 $ -181,350 $ -181,350 Budget Positions SUMMARY OF CHANGES: Increase in State Per Capita revenue of $8,920 's based on actual 1997-1998 contract from Colorado Department of Public Health and Environment. OBJECTIVES: 1) To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 237 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Health Department, including personnel, fiscal management, data and records management, procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths which occur in Weld County are kept and certified copies are available upon request from the deputy registrar. RESOURCES LA 7 FY CURRENT.F? N Personnel Services $ 215,659 $ 244,698 $ 263,766 JMMEND T.FY $ 263,766 Supplies Purchased Services 8,618 316,880 14,400 228,635 17,350 232,025 17,350 232,025 Fixed Charges Capital Capital/Contra Gross County Cost Revenue 39,151 19,534 -488,478 $ 111,364 101,538 39,150 -446,883 $ 80,000 80,000 39,950 1,425 -456,516 $ 98,000 98,000 39,950 1,425 -456,516 $ 98,000 98,000 Net County Cost 9,826 0 0 0 Budget Positions 6 6 7 7 SUMMARY OF CHANGES: Increase in Personnel Services 's the result of one Office Technician III being transferred from the Nursing Division to the Administration Division as of January 1, 1997. An amount equal to the salary, health insurance, retirement, and Medicare for this position was also transferred from the Nursing Division budget to the Administration Division. Therefore, this transfer of Personnel will have no net financial impact on the Health Department. Salary adjustments of 4% are included in the budget. Increase in supplies, purchased services, and fixed charges reflect projected usage based on actual expenses for the previous year. Increase in capital account is for a folding machine which will be used by all divisions. These increases totaling $9,633 will be more than offset by an $18,000 increase in revenue from the sale of certified copies of birth and death records. 238 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, Community Health Services and Health Promotion. Vf0kCi(t f3% ACTUAL,; STIM: IT Q k lJ6CTEfl i Birth and Death Certificates 10,494 10,000 10,300 Administrative Staff Hours 12,480 14,560 14,560 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2500-41200; 2500-41210 DEPARTMENT DESCRIPTION: Provides community organizational and educational services in the areas of adolescent pregnancy prevention, injury prevention, chronic and communicable disease prevention, and environmental health education. REQUEST E. Personnel Services $ 250,338 $ 242,548 $ 249,499 RECOMMEA NEXT FY $ 249,499 Supplies 9,417 14,200 16,567 16,567 Purchased Services 49,809 54,126 71,391 71,391 Fixed Charges 57,805 50,119 48,297 48,297 Capital 1,501 3,395 0 Gross County Cost Revenue $ 368,870 231,434 $ 364,388 231,815 $ 385,754 240,626 $ 385,754 240,626 Net County Cost $ 137,436 $ 132,573 $ 145,128 $ 145,128 Budget Positions 7.09 8.05 7.84 7.84 SUMMARY OF CHANGES: The change in FTE's is attributed to the loss of grant funding for health education. Some grants are up with others eliminated or reduced for a net loss of .21 FTE. Increase in net county cost is in part a result of the loss of net gains projected in the Health Promotion program grants. There is also a slight increase in allocated overhead expenses, and salary adjustments of 4% are included in the budget. OBJECTIVES: 1) Identify and access resources to develop and/or implement health promotion/disease prevention programs relative to needs as justified by data; 2) Increase WCHD ability to perform effective health promotion/education activities by providing technical assistance and training to department staff; 3) Reduce teen pregnancy and other youth risk -taking behavior through implementation of community -based programs promoting the strengthening of family skills; 4) Provide and track health data to WCHD staff for the purpose of resource allocation and program decision making; 5) Increase access to Health Department services through community outreach activities; and 6) Reduce solid waste entering the Weld County waste stream through community education and promotion of alternative disposal programs. 240 HEALTH PROMOTION (CONTINUED) 2500-41200 2500-41210 WORKLOAD ACTUAL: ESTIMATED PROJECTED Health Education Programming 3.857 3,500 3,800 Public Information Production 14,543 15,000 15,000 Internal Technical Assistance 2,236 2,500 3,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 241 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2500-41300 DEPARTMENT DESCRIPTION: Holds clinics for tuberculosis, sexually -transmitted diseases, maternity, family planning and blood pressure screening. Provides immunizations; physical assessments, screening, counseling, and teaching in clinic setting; home visits for health promotion, evaluation and health assessment; and community activities. ACTUAL t UDGETED RirSOURG 514%.`t` FY;IitURRENttNS $ 1,308,803 RECt MMEN! NEXT FY $ 1,160,316 $ 1,206,487 $ 1,308,803 Supplies Purchased Services 103,268 257,200 97,250 283,853 110,615 279,245 110,615 279,245 Fixed Charges 274,682 251,956 252,136 252,136 Capital 7,159 7,200 0 0 Gross County Cost $ 1,802,625 $ 1,846,746 $ 1,950,799 $ 1,950,799 Revenue 792,610 883,875 905,548 905,548 Net County Cost $ 1,010,015 $ 962,871 $ 1,045,251 $ 1,045,251 Budget Positions 33.94 35.58 35.08 35.08 SUMMARY OF CHANGES: The decrease in Personnel Services results from a transfer of 1.0 FTE Office Tech from Community Health Nursing to Administration and the increase of .50 FTE in a community outreach worker from the Cancer Prevention Grant. Purchased services reflect the increase in the cost of contraceptive supplies and clinic supplies in our family planning and maternity programs, in addition to increasing caseloads in those respective programs. Salary adjustments of 4% are included in the budget. OBJECTIVES: 1) Continue to assess fee collections/billing, increase collections through use of computerized client data base for more aggressive billing and collections; 2) Explore other resources such as grant funding, Medicare, and third -party billing; 3) Continue program evaluation and on -going analysis of cost effective methods of providing health services; and 4) Expedite Medicaid billing using computerized electronic billing. 242 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 WORKLOAD ACTUAL ESTIMATED PROJECTED General Clinic Services 15,331 15,000 15,000 Family Services 7,174 7,900 7,900 Children's Services 4,907 5,000 5,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 243 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Environmental Protection Services -- 2560-41400 DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by requiring safe, healthful, and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ACTUAL $ 713,626 $ 812,258 $ 676,919 CURRENT FY RECOMMEND NEXT :FY $ 812,258 Supplies Purchased Services 40,670 125,111 44,688 196,151 52,187 183,559 52,187 183,559 Fixed Charges 157,663 147,461 158,776 158,776 Capital 5,727 10,000 10,000 Gross County Cost Revenue $ 1,006,090 762,712 $ 1,101,926 822,209 $ 1,216,780 949,503 $ 1,216,780 949,503 Net County Cost $ 243,378 $ 279,717 $ 267,277 $ 267,277 Budget Positions 20.0 20.0 22.0 22.0 SUMMARY OF CHANGES: Gross county costs have increased to cover expanded services in HHW program and ISDS. Revenues are up due to proposed permit fee increase to cover costs of ISDS program and enhance service to applicants. The decrease in net county cost due to increased revenues is requested to fund 1 FTE for the ISDS program. An additional FTE is requested for increased service in HHW sites and Community Outreach. This position would be funded with currently allocated Solid Waste Funds with no request for additional funding from that program. Salary adjustments of 4% are included in the budget. 244 ENVIRONMENTAL PROTECTION SERVICES (CONTINUED) 2560-41400 OBJECTIVES: 1) To minimize the risk and rate of transmission of food -borne illnesses in Weld County; 2) To assure institutional environments are maintained in a healthy and safe manner; 3) To minimize the risk and rate of transmission of vector -borne disease in Weld County; 4) To minimize the risk of transmitting waterbome disease through public swimming pools and natural bathing areas in Weld County; 5) To protect air quality in Weld County; 6) To minimize the negative environmental impacts from waste disposal; 7) To attain and maintain Federal Drinking Water Standards in Aquifers which provide drinking water for domestic and public use; 8) To encourage water conservation; 9) To maintain water supplies adequate to sustain prime effectiveness and efficiency; 10) To attain an effective and efficient public health and environmental protection system through cooperative partnership at the federal, state, regional, and local levels; and 11) To provide laboratory support for the Community Health Services Division. WO LiOAD AOTAMIZE ESTIMATEDITI A Dim P OJECT D Staff Hours 41,600 , 41,600 45,760 Lab Samples 14,838 14,900 14,900 Lab Tests 26,940 27,000 27,000 FINANCE/ADMINISTRATION RECOMMENDATION: The increase in fees for Individual Sewage Disposal System (ISDS) inspections to $315 is recommended in light of the new legislation passed in the 1997 session. The increase will also allow the county, for the first time, to come close to full recovery of costs for the program. The fee increase will also allow for the funding of the recommended additional ISDS program staff person to improve customer service by being able to respond sooner for inspections. The delay of up to 7 to 10 days for an inspection has resulted in many complaints, but with the current staffing level there are times earlier responses cannot be made. Shifting of resources in the Household Hazardous Waste (HHW) Program to fund an additional FTE to increase the service level in this area at both the HHW sites and on clean-up days with municipalities is recommended. The shift should result in no increased county costs. BOARD ACTION: 245 itctir '"DC. COWRAOO 246 CV Ca CV Ct CCs 5 ct Ca z Ca C1) a• S Ct 5 z 0 to N 0 O N O 0 0 r 0 to O 247 cJHuman Services to T 1996 1997 1998 1990 1991 1992 HUMAN SERVICES FUND SUMMARY The Human Services Fund for 1998 is projected to increase by $848,466 or 11.4% for a total of $8,297,470. Major changes are associated with Welfare Reform and implementation of the Temporary Assistance to Needy Families (TANF), which places a major emphasis on helping clients find employment as opposed to granting them a welfare payment. Welfare Reform will require Human Services and Social Services to work closely together programmatically, similar to when Weld County had the Welfare Diversion Program in the 1980's. This approach calls for information networks, consolidation of programs, one -stop career centers, vouchers, and training programs, which are all familiar methods to Weld County. Being totally reliant upon state and federal funding sources, Human Services continues to operate in an environment of uncertainty. The Human Services Fund's 1998 budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 1998 budget. The primary programs of Human Services are associated with the Job Training Partnership Act (JTPA) funded under the Department of Labor, Employment and Training Administration, through the Governor's Office. This program is anticipating $1,223,200 for 1998. In addition, the Job Service contract will be for $255,000. Temporary Assistance to Needy Families (TANF) is funded at $250,000 primarily for training of TANF clients. The Human Services Fund is totally funded through state and federal programs with the exception of the 25% local match for the Aging Program, which amounts to $12,351. All Human Services indirect costs are included in the 1998 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 1998 funding levels: Transportation Supplemental Foods Area Agency on Aging Senior Nutrition CSBG Weatherization $ 572,000 1,075,000 503,850 372,500 160,000 12,000 In these above programs Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 1998. The budget includes funding for Head Start programs totaling $1,981,388, with an additional $1,592,532 for Migrant Head Start. 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N1O 0 N 0 O 0 O CO N NN:N 252 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: HEAD START PROGRAM -- FUND 2611 DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for economically disadvantaged pre-school age children. ACTUAL BUDGETED l 2ES tURCES LAST El CURRENT FY' REQUESTED NEXT FY RECOMMENL NEXT FY $ 948,499 $ 1,155,000 $ 1,107,666 $ 1,107,666 Supplies 78,559 85,000 77,959 77,959 Purchased Services 567,108 537,000 640,763 640,763 Fixed Charges 53,472 50,000 55,000 55,000 Capital 0 Gross County Cost $ 1,647,638 $ 1,827,000 $ 1,881,388 $ 1,881,388 Revenue 1,647,638 1,827,000 1,881,388 1,881,388 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: This budget includes all Head Start program components. Budget is up $54,388 or 2.98 %. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. WORKLOAD ACTUAL ° ESTIMATEII PROJECTED Children Served 520 530 537 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 253 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: MIGRANT HEAD START -- 261495 & 261496 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool -age migrant children. ACTUAL LAST # Y CURRENT FY NEXT F`Y ---e.tOR $ 619,186 $ 855,000 $ 864,898 $ 664,898 Supplies 51,855 41,000 52,000 52,000 Purchased Services 802,808 594,000 640,634 640,634 Fixed Charges 30,503 50,000 35,000 35,000 Capital Gross County Cost $ 1,504,352 $ 1,540,000 $ 1,592,532 $ 1,592,532 Revenue 1,504,352 1,540,000 1,592,532 1,592,532 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Budget decreased $10,000 due to federal budget cuts. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan approved by the Board. WORKLt Att ACTUAL ESTIMATED PROJECTRARL Children Served 370 400 400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 254 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 0 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: PRESCHOOL FUND --2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. iEtUESTE CURRENT FY . NEXT F? $ 100,000 Rl NEXT Fl $ 100,000 Supplies 5,000 5,000 Purchased Services 195,000 195,000 Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 300,000 $ 300,000 Revenue 300,000 300,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Preschool contract with various Weld County school districts. OBJECTIVES: Provide preschool services to school district requesting the services. Clients served PROJECTED 200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 255 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: FAMILY SUPPORT PROGRAM -- FUND 2619 & 2649 DEPARTMENT DESCRIPTION: This program uses PAC funds to provide intense case management to high risk families. ACTUAL LAST FY $ 70,000 JESTED j ::IvErrryza COMMENI NEXT.FY $ 41,618 $ 50,000 $ 50,000 Supplies 14,672 1,000 15,000 15,000 Purchased Services 43,309 29,000 35,000 35,000 Fixed Charges Capital Gross County Cost Revenue $ 99,599 99,599 $ 100,000 100,000 $ 100,000 100,000 $ 100,000 100,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide intensive case management to high risk families. WORKLOAD ACTUAL e IT A OS PROJECTED Clients Served 75 75 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 256 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JOB SERVICE -- 262695 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. 't ED U NT FY Personnel Services $ 150,047 $ 136,000 REQUESTED NEXT F1( $ 160,000 RECOMMEND NEXT $ 160,000 Supplies 2,065 300 5,000 5,000 Purchased Services 58,759 63,700 90,000 90,000 Fixed Charges Capital Gross County Cost Revenue $ 210,871 210,871 $ 200,000 200,000 $ 255,000 255,000 $ 255,000 255,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Budget is up $55,000 per contract with the State of Colorado for Job Services. OBJECTIVES: 1) Administer Job Service Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. Applicants registered 14,500 ESTIMATED 14,700 PROJECTED 15,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 257 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 8,998 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: SUMMER JOB HUNT -- FUND 2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. ET::: $ 9,000 $ 9,000 $ 9,000 Supplies Purchased Services 68 934 100 900 100 900 100 900 Fixed Charges Capital Gross County Cost Revenue $ 10,000 10,000 $ 10,000 10,000 $ 10,000 10,000 $ 10,000 10,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer Job Service contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. WORKLOAD;ACTUAL < itsT AT D PROJECTED Youth Served 350 350 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 258 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 82,625 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JOBS PROGRAM -- 262895 DEPARTMENT DESCRIPTION: The program allows eligible AFDC clients to participate in training and educational opportunities to help make a transition to self sufficiency. BUDGETED igitURRENtiVitiO $ 66,000 REQUESTED NEXT FV 0 CoMME _. NEXT FY 0 Supplies 1,968 300 0 0 Purchased Services 73,065 77,700 0 0 Fixed Charges Capital 0 0 0 0 Gross County Cost $ 157,658 $ 144,000 $ 0 $ 0 Revenue 157,658 144,000 0 0 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Program will end on June 30, 1997, and be replaced by TANF. OBJECTIVES: 1) Administer Job Service Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the Job Service plan approved by the Board. Clients served/month 225 230 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend elimination of program. BOARD ACTION: 259 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: EMPLOYMENT FIRST -- 262995 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities. Personnel Services $ 81,502 $ 60,000 OURCES LAST; URRExIT` FY TE NEXT FY $ 90,000 END EXT .F`C $ 90,000 Supplies Purchased Services 1,570 34,881 200 59,800 2,500 37,500 2,500 37,500 Fixed Charges Capital Gross County Cost Revenue/Transfers In $ 117,953 117,953 $ 120,000 120,000 $ 130,000 130,000 $ 130,000 130,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Program has increased $10,000 or 8.33%. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. WORKLOAD:,.. gAQTUALSE ESTIMAT D PROJECTED Clients Served 1500 1500 1500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 260 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 0 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Youth Corps (YCPI) --Fund 2630 DEPARTMENT DESCRIPTION: Employment and Training for drop outs. JESTED NEXT FY $ 30,000 RECOMMEND NEXT F`! $ 30,000 Supplies Purchased Services 2,000 33,000 2,000 33,000 Fixed Charges Capital Gross County Cost Revenue $ 0 $ 0 $ 65,000 65,000 $ 65,000 65,000 Net County Cost Budget Positions 0 0 SUMMARY OF CHANGES: New program at the federal level. OBJECTIVES: 0 0 WORKLOADACTUAL ESTIMATED PROJECTED Clients served 25 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 261 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: SUMMER OF SERVICE --FUND 2631 DEPARTMENT DESCRIPTION: Work experience and team building for corporate staff children during summer months. Personnel Services 0 RESO.URCES'. IUDGETED CURRENT FY 0 JESTED NEXT;n $ 30,000 RECOMMEND NEXT FY $ 30,000 Supplies Purchased Services 2,000 20,000 2,000 20,000 Fixed Charges Capital Gross County Cost Revenue $ 0 $ 0 $ 52,000 52,000 $ 52,000 52,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: New program at the federal level. OBJECTIVES: Provide work corporate work experience for youth during the summer months. 1 ORKi OAO ACTUAL ESTIA A'TE© PROJECTED Children served 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 262 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Temporary Assistance to Needy Families --Fund 2632 DEPARTMENT DESCRIPTION: Replaces JOBS/New Directions AFDC Employment and Training Programs. ACTUAL. LAST FY CURRENT FY 0 0 $ 80,000 ffigOOMMP NEX1' FY $ 80,000 Supplies Purchased Services 5,000 165,000 5,000 165,000 Fixed Charges Capital Gross County Cost Revenue 0 $ 0 $ 250,000 250,000 $ 250,000 250,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: New program replacing JOBS/New Directions AFDC employment and training programs. OBJECTIVES: Provide employment training to clients. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 263 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 130,843 AGENCY/DEPARTMENT NAME HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II -A ADULT PROGRAM -- 263695 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged adults. CURRENT FY $ 193,500 $ 140,000 COMMEN.., NEXT FY $ 140,000 Supplies 1,708 6,500 2,000 2,000 Purchased Services 86,537 100,000 90,000 90,000 Fixed Charges Capital Gross County Cost Revenue $ 219,088 219,088 $ 300,000 300,000 $ 232,000 232,000 $ 232,000 232,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program reduced at the federal level by $68,000 or 22.6%. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. Clients Served 250 225 PROJECTED _!' 225 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 264 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II -C YOUTH PROGRAM -- 263795 DEPARTMENT DESCRIPTION: Employment/Training/Education/Remediation opportunity for economically disadvantaged youth. ACTUAL LAST FY $ 28,704 DGETED ORENttlill F? $ 30,500 G313ESTED NEXT $ 30,000 RECOMMENI Hli!NEXT!!!Pitig $ 30,000 Supplies Purchased Services 70 18,326 500 19,000 200 18,000 200 18,000 Fixed Charges Capital Gross County Cost Revenue 47,100 47,100 $ 50,000 50,000 $ 48,200 48,200 $ 48,200 48,200 Net County Cost Budget Positions 0 0 0 $ 0 SUMMARY OF CHANGES: Program reduced $800 for next fiscal year. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD 4N.C, , HA. Ha STIMATED PROJECTED Clients Served 150 80 75 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 265 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA II -6 SUMMER YOUTH -- 263895 DEPARTMENT DESCRIPTION: Employment/Training/Education opportunity for low income youth during summer vacation from school. ACTUAL LAST F'Y $ 130,000 CURRENT EY UESTED NEXT F'? RECOMMEND NEXT F'Y $ 105,868 $ 150,000 $ 150,000 Supplies 280 1,000 2,000 2,000 Purchased Services 39,895 49,000 60,000 60,000 Fixed Charges Capital Gross County Cost Revenue $ 146,043 146,043 $ 180,000 180,000 $ 212,000 212,000 $ 212,000 212,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Program dollars are up $32,000 or 18% OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL is ESTtMATE3 PROJECTED Clients served 200 150 150 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 266 BUDGET UNIT REQUEST S UMMAR Y AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA PI GRANT -- 264095 DEPARTMENT DESCRIPTION: Supplements the JTPA IIA and IIC programs. Received as a bonus for meeting program goals. Personnel Services $ 4,684 $ 25,000 $ 5,000 RCES 2ENT F XT FY • NEXT $ 5,000 Supplies 1,000 2,000 2,000 Purchased Services 12,768 9,000 15,000 15,000 Fixed Charges Capital Gross County Cost $ 17,452 $ 35,000 $ 22,000 $ 22,000 Revenue 17,452 35,000 22,000 22,000 Net County Cost Budget Positions 0 0 0 SUMMARY OF CHANGES: Program funding is down $13,000 or 37% for 1998. 0 OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. WORKLOAD ACTUAL_ ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 267 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA EDWAA 60% -- 264395 DEPARTMENT DESCRIPTION: Provides employment and training programs to JTPA eligible clients who have lost their jobs through no reason of their own. RESOURCES Personnel Services ACTUAL:: JAW'S. $ 68,704 JETED CURRENT F? $ 70,000 $ 50,000 RECOMMEND NEXT .FY $ 70,000 Supplies 0 5,000 5,000 5,000 Purchased Services 45,863 65,000 55,000 55,000 Fixed Charges Capital Gross County Cost $ 114,567 $ 120,000 $ 130,000 $ 130,000 Revenue 114,567 120,000 130,000 130,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program funding is up $10,000 for the next fiscal year. OBJECTIVES: 1) Administer JTPA grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. Clients Served 100 95 93 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 268 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: EDUCATIONAL LAB -- FUND 2645 DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Educational Lab. •ICTUAL BUD T:.. R-SOURCES1 7 Y CURRENT: $ 101,895 $ 70,000 $ 95,000 RECOMMEND NEXT FY . $ 95,000 Supplies 5,244 10,000 6,000 6,000 Purchased Services 10,436 70,000 49,000 49,000 Fixed Charges Capital Gross County Cost $ 117,575 $ 150,000 $ 150,000 $ 150,000 Revenue 117,575 150,000 150,000 150,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide a computer educational experience for clients. Clients served 2,000 2,000 2,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 269 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AMERICORP PROGRAM -- FUND 2646 DEPARTMENT DESCRIPTION: Youth corp program done in conjunction with Larimer County. RESOURCES ACTUAL BIJDGSTEM*. LUST FY CURRENT FY QUESTEI3 RECOMMEN_ NEXT: FY NEXT FY Personnel Services $ 77,632 $ 40,000 $ 90,000 $ 90,000 Supplies 124 2,000 2,000 2,000 Purchased Services 12,324 76,000 20,000 20,000 Fixed Charges 2,000 Capital Gross County Cost $ 90,080 $ 120,000 $ 112,000 $ 112,000 90,080 120,000 112,000 $ 0 $ 0 $ 0 $ Revenue Net County Cost Budget Positions 112,000 0 SUMMARY OF CHANGES: Program funding level has dropped $8,000 or 6.67%. OBJECTIVES: Provide Federal Americorp program for youth in conjunction with Larimer County. WORKLOAD ACTUAL;:! ESTIMATED PROJECTED !, Clients on team 9 8 8 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 270 BUDGET UNIT REQUEST S UMMAR Y Personnel Services $ 19,798 $ 30,000 $ 20,000 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AREA AGENCY ON AGING ADMIN -- FUND 2651 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior Programs of the Area Agency on Aging. RECOMMEN NEXT F'Y $ 20,000 Supplies 634 1,355 1,000 1,000 Purchased Services 24,723 13,000 24,000 24,000 Fixed Charges Capital Gross County Cost Revenue/Transfers In $ 45,155 32,804 $ 44,355 32,004 $ 45,000 32,649 $ 45,000 32,649 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions SUMMARY OF CHANGES: No change. Local match for AAA administration. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. Programs Administered 11 11 12 ESTIMATED FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 271 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA SUPPORT SERVICES -- FUND 2652 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; Adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. Personnel Services $ 38,049 $ 39,000 akin ESTEC $ 40,000 MMEN NEXT:FY . $ 40,000 Supplies 72 1,000 1,500 1,500 Purchased Services 97,916 105,000 98,500 98,500 Fixed Charges Capital Gross County Cost Revenue $ 136,037 136,037 $ 145,000 145,000 $ 140,000 140,000 $ 140,000 140,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program has been reduced $5,000 or 3.45%. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. (h O ,.:.:AD ACTUAL : ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 272 BUDGET UNIT REQUEST S UMMAR Y Personnel Services $ 29,953 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA CONGREGATE MEAL PROGRAM -- FUND 2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. ETE CURRENT' $ 32,000 $ 72,000 RECOMPA MEN�,:. $ 32,000 Supplies 12,404 10,000 15,000 15,000 Purchased Services 241,577 227,000 250,000 250,000 Fixed Charges 7,163 Capital Gross County Cost Revenue $ 291,097 291,097 $ 309,000 309,000 $ 297,000 297,000 $ 297,000 297,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program reduced by $12,000 or 3.9%. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. Meals served 65,000 65,000 PROJECTED 65,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 273 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA HOME DELIVERED MEALS -- FUND 2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals from our nutrition sites and through Meals on Wheels. RESOURCE. ACTUAL LASS Fym 1 C3ETED .-URRENT*Prig, REr STEb NEXT RECOMMEND # NEXT Y Personnel Services $ 6,498 $ 0 $ 6,500 $ 6,500 Supplies 8,897 13,000 9,000 9,000 Purchased Services 59,684 48,000 60,000 60,000 Fixed Charges Capital Gross County Cost $ 75,079 $ 61,000 $ 75,500 $ 75,500 Revenue 75,079 61,000 75,500 75,500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions SUMMARY OF CHANGES: Grant funding increased $14,500 or 23.78% for 1998 OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. WORKLOAD ACTUAL < EEDE ;PROJECTED Meals Served 35,000 35,000 35,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA IN -HOME SUPPORT -- FUND 2655 DEPARTMENT DESCRIPTION: This grant provides in -home support services to the elderly. Personnel Services $ 6,736 $ 5,000 RESOURD.S €. QUESTS NEXT': FY $ 7,000 RECOMMEND:. Nay XT FY $ 7,000 Supplies Purchased Services 30 8,000 1,000 1,000 Fixed Charges Capital Gross County Cost $ 6,766 $ 13,000 $ 8,000 $ 8,000 Revenue 6,766 13,000 8,000 8,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program funding reduced $5,000 or 38.5%. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. : 0 ; .. CtAaib IiIADIVAL,ESTIMATEDM PROJECTED Clients served 32 35 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 275 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA HEALTH SERVICES -- FUND 2656 DEPARTMENT DESCRIPTION: This grant provides health services to needy elderly clients. CURRENT Personnel Services $ 1,916 $ 5,000 $ 4,000 .................................. RECOMMEA NEXT FY $ 5,000 Supplies Purchased Services 8,770 0 19,000 1,500 13,500 1,500 13,500 Fixed Charges Capital Gross County Cost $ 10,686 $ 23,000 $ 20,000 $ 20,000 Revenue 10,686 23,000 20,000 20,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Program funding reduced $3,000 or 13% in 1998. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 276 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA ELDER ABUSE GRANT -- FUND 2657 DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on elder abuse. Personnel Services 999 0 $ 1,000 tMEN $ 1,000 Supplies 60 Purchased Services 1,138 1,000 500 500 Fixed Charges Capital Gross County Cost Revenue $ 2,197 2,197 $ 1,000 1,000 $ 1,500 1,500 $ 1,500 1,500 Net County Cost Budget Positions 0 SUMMARY OF CHANGES: Program funding is up $500. 0 OBJECTIVES: Provide training to the community on elderly abuse. 0 0 n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 277 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA SPECIAL OMBUDSMAN -- FUND 2658 DEPARTMENT DESCRIPTION: These funds supplement the support services fund. Personnel Services 0 800 RESOURCES LAST FY. REQUES`: NEXT;: 0 MMENE NEXT FY 0 Supplies 43 100 100 Purchased Services 1,429 200 1,500 1,500 Fixed Charges Capital Gross County Cost $ 1,472 $ 1,000 $ 1,600 $ 1,600 Revenue 1,472 1,000 1,600 1,600 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Grant funding is up $600. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulat'ons; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. f;ORKLOAD ACTUAL ESTI ATEDE PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 278 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA SINGLE ENTRY POINT -- 265995 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. Personnel Services RESOURCES:". ACTUAL LAST FY $ 210,911 REQUESTED RECOMMEND CURRENT . INEXTrYin EXT FY $ 180,000 $ 230,000 $ 230,000 Supplies Purchased Services 1,055 37,994 15,000 55,000 1,500 40,000 1,500 40,000 Fixed Charges Capital Gross County Cost $ 249,960 $ 250,000 $ 271,500 $ 271,500 Revenue 249,960 250,000 271,500 271,500 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Program funding is up $21,500 or 8.6% for 1998. OBJECTIVES: 1) Administer program as defined by CDSS rules and regulations; and 2) Provide services to eligible clients as specified in the AAA grant approved by the Board. WORKLOAD.ACTUAL. ESTCA ATE D PROJECTED Clients served 250 270 300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 279 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA LEAP -- FUND 2660 DEPARTMENT DESCRIPTION: This program allows for outreach for the Leap program. Personnel Services 0 $ 9,500 $ 9,000 $ 9,000 Supplies Purchased Services 22 500 1,000 1,000 Fixed Charges Capital 283 Gross County Cost Revenue $ 305 305 $ 10,000 10,000 $ 10,000 10,000 $ 10,000 10,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide outreach low income energy program for elderly in Weld County. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 280 BUDGET UNIT REQUEST SUMMARY Personnel Services $ 20,483 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA OLDER WORKER -- 266195 DEPARTMENT DESCRIPTION: Provides employment and training programs to economically disadvantaged persons 55 years of age or older. EU ETED Ct RRENT F,111 $ 28,000 REQUESTED IE7TFY $ 22,000 RECOMMEN_ NEXT FY $ 22,000 Supplies Purchased Services 10,243 2,000 10,000 2,000 16,000 2,000 16,000 Fixed Charges Capital Gross County Cost $ 30,726 $ 40,000 $ 40,000 $ 40,000 Revenue 30,726 40,000 40,000 40,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer Job Training Partnership Act grants in accordance with DOL rules and regulations; and 2) Provide services to eligible or targeted clients as specified in each JTPA grant approved by the Board. Clients Served 30 30 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 281 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: FEDERAL TRANSIT GRANT -- FUND 2662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. TED.. ................. ................. +nr Personnel Services $ 18,124 $ 30,000 $ 25,000 $ 25,000 Supplies Purchased Services 438 20,838 3,000 7,000 2,000 15,000 2,000 15,000 Fixed Charges Capital 11,919 Gross County Cost Revenue $ 51,319 51,319 $ 40,000 40,000 $ 42,000 42,000 $ 42,000 42,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Grant funding increased by $2,000 for 1998. OBJECTIVES: 1) Administer program as defined by DOT rules and regulations; and 2) Provide services to eligible clients as specified in the UMTA grant approved by the Board. ifYQM, , AOTUAt,. ESTOMAT D PROJECTED Passenger Trips 8,800 8,800 9,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 282 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: JTPA Older Worker EDWAA--Fund 266395 DEPARTMENT DESCRIPTION: Retraining for laid off older workers. Personnel Services 0 0 $ 8,000 CURRENT;I RECOM MEND:: FY $ 8,000 Supplies 2,000 2,000 Purchased Services 10,000 10,000 Fixed Charges Capital Gross County Cost Revenue $ 0 $ 0 $ 20,000 20,000 $ 20,000 20,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: New program for 1998. OBJECTIVES: Retrain laid off older workers. WORKLOAD hCT AL'. ESTIfi ATE] PRQJECTED Clients served _ PO FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 283 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 3,000 $ 3,000 AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AAA OTHER PROGRAMS -- FUND 2669 DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the aging programs. NEXT FY _.. $ 3,000 Supplies 500 250 250 Purchased Services 1,101 2,500 3,000 3,000 Fixed Charges 663 Capital Gross County Cost Revenue $ 1,764 1,764 $ 6,000 6,000 $ 6,250 6,250 $ 6,250 6,250 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Funding has increased by $250 for 1998. OBJECTIVES: Supplement other seniors programs in Weld County. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 284 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: TRANSPORTATION -- FUND 2670 DEPARTMENT DESCRIPTION: This fund covers the revenues and expenditures associated with contracted or private minibus transportation services. ACTUAL LAST FY $ 230,004 CURRENT FY $ 180,000 REQUESTED NEXT F`'! $ 200,000 RECOMMEND NEXT F'. $ 200,000 Supplies Purchased Services 24,056 10,000 90,000 5,000 95,000 5,000 95,000 Fixed Charges Capital Gross County Cost Revenue 58,090 $ 312,150 312,150 $ 280,000 280,000 $ 300,000 300,000 $ 300,000 300,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Budget is pro'ected at $300,000 for 1998 with a $20,000 increase. OBJECTIVES: N/A n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 285 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: SUPPLEMENTAL FOODS -- 267695 DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. Personnel Services $ 32,707 $ 50,000 $ 50,000 $ 50,000 Supplies 862,719 850,000 900,000 900,000 Purchased Services 137,720 125,000 125,000 125,000 Fixed Charges Capital 34 Gross County Cost Revenue $ 1,033,180 1,033,180 $ 1,025,000 1,025,000 $ 1,075,000 1,075,000 $ 1,075,000 1,075,000 Net County Cost Budget Positions 0 0 0 0 SUMMARY OF CHANGES: Funding is up $50,000 or 4.9% for 1998. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. Participant Caseload 4,000 4,500 4,400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 286 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: WEATHERIZATION PROGRAM -- 267795 DEPARTMENT DESCRIPTION: This program covers the administrative cost of running the DOE Weatherization program. ACTUA RESO RCES !LAST !.. 0 CURRENT FY' 0 0 RECOMMEND ,,,NOXVFYIER 0 Supplies Purchased Services 13,050 12,000 12,000 12,000 Fixed Charges Capital 957 Gross County Cost $ 14,007 $ 12,000 $ 12,000 $ 12,000 Revenue 14,007 12,000 12,000 12,000 Net County Cost 0 0 0 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: Provide DOE Weatherization program jointly with Northeastern Counties. n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 287 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: COMMUNITY SERVICES BLOCK GRANT -- 267895 DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. Personnel Services $ 63,942 $ 95,000 $ 75,000 $ 75,000 COMMEf Supplies 1,000 1,000 1,000 Purchased Services 48,341 43,700 45,000 45,000 Fixed Charges Capital 43,633 20,300 39,000 39,000 Gross County Cost Revenue $ 155,916 155,916 $ 160,000 160,000 $ 160,000 160,000 $ 160,000 160,000 Net County Cost 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program as defined by DOLA rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. Programs Served 6 6 6 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 288 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: VEHICLE REPLACEMENT POOL -- ORG 60130 DEPARTMENT DESCRIPTION: Pool that accumulates depreciation on minibus vehicles and pays out for new vehicles. RE OURES;. Personnel Services 0 GETED 4JRRENT fY 0 REQUESTS_ NEXT FY 0 MEND NEXT FY 0 Supplies Purchased Services Fixed Charges Capital 16,220 145,000 230,000 230,000 Gross County Cost $ 16,220 $ 145,000 $ 230,000 $ 230,000 Revenue 16,220 145,000 230,000 230,000 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: Budget based upon projected depreciation and corresponding revenue. OBJECTIVES: Replace minibus fleet on a planned basis. Minibuses replaced 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 289 i&ttl Wilk COLORADO 290 SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of $1,090,000. It is recommended that this amount, coupled with the $500,000 carry-over fund balance in the General Fund be retained, especially with all the uncertainty of state and federal funding and tax collections. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $890,000 with no anticipated beginning fund balance. Funds are committed to offset environmental health costs, the household hazardous waste program ($487,643), overhead of $10,654, and trash enforcement and pickup program ($55,227). The remaining $336,476 is undesignated. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at $280,612 based upon the anticipated operating costs for 1998. The budget reflects funding of Island Grove Park ($261,409), the Missile Site Park ($31,703), Airport Park development ($7,500), and $37,388 remains undesignated. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of $2,000,000 has been established for 1998, which is greater than the required 3% of fiscal spending. 291 O Z w W ✓ z A o W ;i D 1 LL Ico cc E 11J 2 Mil i Z N Oi U U W 0 O O O O O O O c0 0 0 O Im O O 0 0 to (0 O O 'O O O O O O O O o to m O O O O O Tr - 0 Z O J J ''. W Z'; I - °N J WI J,Z Q' d' Z'W I- I W 1;0 Q > F- O W Z W a W Q J Z • J ? re W I- Z W ZO N F W Z Z ID8• � izu rw w.— -i F 9 i l w 0-- F O GWO'Q 2 — J Z Z 0 010 U` U a a Z ILL N V' 0 0 0 O▪ C0 n r 0 O N N 292 IT RECOMMEND r N co m 7 °2 a w cc OW Z LL cola FI~ D ZX m ' 7 • W m 0 em I- 0 QQ• ' E Z E 0 • 0) U y 2 O f U 2 D LL W K f O 2 W a W O O O A I0 ro O O O co N O O O O .O O O O O O o5 o5 0 0 0 0 O O O O CD CD N N 0 2 D LL H N 7 Q 2 O - 2 F -NQ amp c Q cc ' O ad Q'2 cc CC w' JZ'I0 O 0 l- O M r 293 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used for the acquisition, development, and maintenance of new conservation sites within Weld County. ACTUAL LAST FY 0 0 0 0 Supplies Purchased Services 207,343 222,573 252,736 252,736 Fixed Charges Capital 8,810 41,427 65,264 65,264 Gross County Cost Revenue $ 216,153 364,826 $ 264,000 264,000 $ 318,000 318,000 $ 318,000 318,000 Net County Cost Budget Positions $ -148,673 0 0 0 SUMMARY OF CHANGES: Revenues are projected at $318,000, which is the increased level from Amendment 8 passed in 1992. The county cannot expect this amount to grow significantly from this point on except from increased lottery sales and population growth. Expenditures for the Missile Site Park are set at $31,703; and Island Grove Park maintenance is held to $221,033 and provides for capital improvements of $20,376 for a total of $241,409, or a 6.2% increase. $7,500 is included for development of the Airport Park. Undesignated amounts equal $37,388. The increased lottery funding at the state level will go into the GoCo funding, which is competitively distributed to local entities. However, even if park development funds are received maintenance dollars most likely will have to come from the County General Fund in the future unless another funding source is created. OBJECTIVES: See criteria following Administrative Recommendation. WORKLOAD 1 TUAt E I ED ZEROJECT a n/a 294 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Policy issue regarding use of county capital dollars to fund Island Grove Park improvements. Historically, the following is the amount of money received annually since the lottery started: 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 $ 194,698 195,304 151,033 138,069 162,736 154,074 130,764 136,726 200,103 220,219 264,371 205,534 327,162 312,024 The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park, with the exception of the following items: Entity 1983: Greeley 1984: Greeley 1985: Greeley 1986: Greeley LaSalle Ault Dacono Windsor Ft. Lupton Independence Stampede Purpose Civic Auditorium Civic Auditorium Civic Auditorium Civic Auditorium Community Center Park System Park Improvements Park Improvements Pearsin Park Sports Complex Headquarters Facility Since 1987 all funds have gone to the two county parks. 295 Amount $ 141,464 $ 143,000 $ 90,000 $ 51,500 10,000 7,500 3,000 6,000 10,000 5,000 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 In 1984, the Board adopted the following criteria, in priority order, for the use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or complement the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. FINANCE/ADMINISTRATION RECOMMENDATION: Capital items totaling $40,376 were requested, but only $20,376 are recommended as follows: ITEM REQUESTED (4-H Building) ADA Lift Platform $ 20,000 $ -0- Exhibition Building Tile Floor 5,000 5,000 4-H Building Room #2 Carpet 2,500 2,500 4-H Building Room #4 and #5 Windows 3,000 3,000 4-H Building Room #4 and #5 Carpet 4,500 4,500 4-H Building Stage Floor 3,600 3,600 Motorola Radios (2) 1.776 1.776 $ 40,376 $ 20.376 RECOMMENDATION The Greeley -Weld County Airport has requested $7,500 for matching funds for a GoCo Grant to develop a park at the Airport. The park would eventually be tied into the Poudre River Trail. The Airport would maintain the park. Policy Issue. Road improvements at Is;and Grove Park would be budgeted in the Public Works Fund. 296 0 0 0 O 0 0 W co 2 m'2 X1O 0 W w r Z w Z m 0 7 uj > -ID w w. m rce Z LL m CwO 7 m 2 2 O� U CO ACCOUNT TITLE O O 0 0 O 0 O O O O O o O O O 0 O O O O 0 O 0 O O 0 La 0 z H J LL uJ Z W O ? l= CL CL F z CO X K J O r 0 N 0 O rn 0 O c) N 297 WUi rt Ot F j Z 0, Z w a a'0 Z x aol"D w,w , m A , Z OII' O Z �, O 5 2 ❑ Z 05 X10 IU H 0 0 • 0 0 0 0 0 0 0 rn 0 0 0 0 0 0 0) 0 0 0 0 0 m 0 2 O_ f U LL W I- 0 i2 W ILL x w 0 0 0 0 0 0 0 0 0)o 0) Z J LL f Z N W 0 0 ? WZr Z,2 2 W'0 0U-11z'� za 2 010,i - xc 2 O z 0 o O U z LL o. 0 0 0 re) 0 N 298 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short -falls. ACTUAL LAST FY 0 BUDGETED CURRENT $ 0 REiUESTEi -i!!!nexrfYiR 0 MEN NEXT FY 0 Supplies Purchased Services Fixed Charges 220,000 900,000 1,090,000 1,090,000 Capital Gross County Cost Revenue/Fund Bal. $ 220,000 1,055,460 $ 900,000 900,000 $ 1,090,000 990,000 $ 1,090,000 990,000 Fund Balance $ -835,460 0 $ 100,000 $ 100,000 Budget Positions SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $1,090,000 by carry- over fund balance of $990,000 and property tax of $100,000. OBJECTIVES: n/a P. ROJECTED _ ] n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $1,090,000 and the Emergency Reserve of $2,000,000 provides an adequate reserve for the county and should be retained. BOARD ACTION: 299 0 0 0 0 0 0 C co 2 w 0 0, T- O U w O O O 0 0 00 0 0 0 Z W LL = r W Wet, 0 W 00 0 IX W D d W Ce O O >- } - d' Z Q W 2 (7 2 W y Ui W ,ACCOUNT TITLE r re U w w U ttlQ 2 2 2 i 0 0 0 U U C 2 7 U- O O C 2 U- LL W en K w Xw Q N w • r t z W 2 0 0 O U' cc w a w 2• W zw X CC I- < 0 1 -Ur N 0 0 N 300 00 Z D LL IF rt Z W w y O- w X CC >- 0 O Z } W O < W W • y 0 W ;i 0 0 W R' H cm 00 co 7 m m EXPENDITURE FUNCTION a a a a 0 0 a 0. 0 0 0 O 0 a 0 N N O a to a 0 0 a a 0 a 0 0 a a a a N N O a O 00 0 0 a 0 0 0 z 7 LL W W co W W W 0 W10 CO CO 0 W. 7 W W CC 0 w0W Z2 J W WinCC J 2 w ,- • Z ▪ O 0 0 0 U U Q 0 Z 7 LL O O U) 0 0' N 301 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 0 AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only, and that each local government shall reserve for 1993 1% or more, for 1994 2% or more, and for all later years 3% or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. L#i #ESTEt ..,. 0 ME EXT FY 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost Revenue/Fund Bat 1,800,000 $ 1,800,000 0 2,000,000 $ 2,000,000 2,000,000 2,000,000 $ 2,000,000 2,000,000 2,000,000 $ 2,000,000 2,000,000 Net County Cost Budget Positions $ 1,800,000 0 0 0 SUMMARY OF CHANGES: The Emergency Reserve is funded at $2,000,000 which meets the 3% fiscal year spending requirement. OBJECTIVES: n/a WORKIPAP ACTUAL ESTIMATED.:::: :::::PROJtwt TED n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $2,000,000 be funded to comply with Amendment One (TABOR) requirements passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: 302 W m 0 co 2 m'O U IW 0 0 to m m O 0 W I Q' n W W CD rx m 02 Q O nre ', O'Q J E'. 0 2 to Co. w J i- Z O U U t - C U W U m a i_ rz zCe O U U 0 Z LL 0 O O O 0 O 0 O O O rn CO CO '0 O 0 O O Oo O o O 0 as m 0 z co W U U'O W C ¢ i- ceN yoa 3 OO -J 007 IL IL' O W IW.N O ,Ka a ''' O xs'O U U.r 303 F N m W 0, 7 1O2 a w cc v) W cc o 1. Z F 0 LL W m'O W d co 0 X y W gm') m LL � o >- J ce O< w 2 co co Z F_0 Z CC 7.O 0 U U Q Z I U. o 0 0 0 0 0 R t7 0 N F- 0 N n O c13 o v co m 0 O 0 0 O O 0 ✓ O b N N- 0 N N- 0 Y Q O h co 0) co 0 0 0 0 0 0 0 Q (0 o v I- N 0 u Q O F- t0 Q I-- m N- z w LU w U 0 2 Z' j w F CD w ' LL.W N Z • Z -71 CO 0 7 CC, N O w wF Z Q Q WU0 U � 2 Q O N N O N 0> 0 0 O O' n r N N 'TOTAL SOLID WASTE FUND 304 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. CTUA1 LAST' FY BUDGETED :. cvoRENtirog Personnel Services 0 $ 20,115 $ 24,927 RECOMMEND NEXT FY $ 24,927 Supplies Purchased Services 1,104 700 48,939 700 23,600 700 23,600 Fixed Charges Capital 6,000 6,000 6,000 Gross County Cost $ 1,104 $ 75,754 $ 55,227 $ 55,227 Revenue 0 0 Net County Cost 1,104 $ 75,754 $ 55,227 $ 55,227 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget reflects the elimination of the payment to the Useful Public Service program for trash pick-up ($25,339). Salary adjustments of 4% are included. No other changes. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide roadside trash pick-up and enforcement. WORKLOAD ACTUAL . ESTIMATED PROJECTED Calls for service 157 160 160 Enforcement citations - 28 30 30 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION 305 BUDGET UNIT REQUEST SUMMARY Personnel Services $ -794 $ AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems, promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. 3 E'TED REQUESTED RECOMMEND CUR NT ! Y NEICT EY NEXT FY 0 $ 0 $ 0 Supplies Purchased Services 1,116,841 757,776 824,119 824,119 Fixed Charges 6,642 6,470 10,654 10,654 Capital Gross County Cost $ 1,122,689 $ 764,246 $ 864,034 840,000 $ -75,754 $ Revenue Fund Balance $ 258,655 890,000 -55,227 $ 834,773 $ 834,773 890,000 -55,227 Budget Positions SUMMARY OF CHANGES: Revenues are up $125,000 with the use of the Ault landfill by Larimer County trash haulers; however, the increase is offset by the $75,000 transfer (1% of Erie landfill revenues) to the Erie Road Trust Fund, per the 1996 IGA with the Town of Erie. Net revenue increase to this fund is $50,000 for 1998. Health Department costs for the Household Hazardous Waste Program and inspections of landfills are budgeted at $487,643, overhead at $10,654, and the undesignated amount is $336,476. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide household hazardous materials program. 306 SOLID WASTE FUND (CONTINUED) 2700-90200 Household Hazardous Material Landfill inspections 2 cleanups/day 36 4 cleanups/day 36 4 cleanups/day 36 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. $336,476 remains undesignated in the 1998 budget to mitigate the impacts of landfills, such as road access, clean-ups, and transfer stations. BOARD ACTION: 307 iAscrr COLORADO 308 CAPITAL PROJECT FUNDS SUMMARY Capital Project Funds are established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 1998 - 2002 is presented in this section and relates to the specifics of the 1998 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 1998 program is funded at $1,475,000 with all of the resources coming from property taxes, except for $200,000 from interest income. Anticipated projects include $100,000 for special projects, $50,000 for a grader shed, and $1,325,000 for a Public Works Headquarters. The 1998 capital budget focus is primarily on the completion of the construction of a new Public Works facility and completion of the Public Health Building and Social Services Building. The funds for the Public Works Headquarters and Health Building will not have an impact on the 1998 operational budget. When completed in 1998, they should have a positive financial impact by eliminating costly maintenance of an old building and a lease payment in the case of the Health Building. The construction of the new motor pool facility in 1989 and the construction of the Public Works Headquarters will provide a number of economies and efficiencies by consolidating the Public Works operation. The consolidation will allow the closure of three old high -upkeep sites. Management and coordination of the operation will be much enhanced with the operation being supervised and functioning from one central location. The central storage function will allow improved inventory control and management. The completion of the Public Health Building that was funded in 1997 will result in a decrease in operational costs for the Health Department. Currently, the county is leasing a building from the North Colorado Medical Center, which includes a lease payment, plus utilities and maintenance. The new building will eliminate the lease payment and be more economical to maintain. As one examines the other capital projects in the five-year plan, no operational impacts are projected. The remainder are maintenance type projects of existing facilities or Court projects. Under Colorado law, the operational costs of Court operations are a state financial obligation. County government simply provides the facility and maintains it. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance of the buildings involved. 309 0 Z W 0• ICI0 I W cc 0 0 0 '0 00 0 0 0 0 0 0 o 0 0 N o id N N O 0 N ACCOUNT TITLE 0 0 W mc .Q 2f_ z Z (7 0 0_ 0 U Q C z 7 U- 0 0 0 0 00 0 0 0 o ui o t - r.) K 0 0 0 o o o 0 0 0 0o 0 0 N - m l') C C LL W N N C4 XwX F 7 Q. f W O F F- 2 • y > W tlicL7 Z J O 0 Z Q X W O F a za - gen I -U ,N Z =am U W - CC N X - o 2 w Or 0 0 N- 310 z 0 O z U- LL W z I- C Z W a X it Z F O D 0 < 0 Z 7 LL O O 0 O O 0 O O O O Lou) r r a a O O O O 00 O O O O N N r r as 0 O O O O 0 O O co (O 0 rn N N CJ M z 0 7, N 5 Z O LL ▪ Z Z • W Z Z E Q O z w y w ? 4 er I CC O ? Q J O aa-I d d 00 O 1- O to O 0 0 311 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with CRS 29-1-301(1.2) April 5, 1984. Formerly Public Works - County Buildings Fund (Fund 33). Personnel Services 0 LAST F''! ETEDII€. ..................... ..................... ................................... CURRENT F'? 0 NEXT F'! 0 0 NEXT FY Supplies Purchased Services Fixed Charges Capital 5,401,531 3,296,000 1,475,000 1,475, 000 Gross County Cost Revenue/Fund Bal. $ 5,401,531 1,695,210 $ 3,296,000 70,000 $ 1,475,000 200,000 $ 1,475,000 200,000 Net County Cost Budget Positions $ 3,706,321 $ 3,226,000 $ 1,275,000 $ 1,275,000 SUMMARY OF CHANGES: The Capital Expenditure Fund accounts for various capita improvement projects for county buildings. The 1998 program is funded at $1,475,000 with all of the resources coming from property taxes, except $200,000 from interest income. Anticipated projects include $100,000 for special projects, $50,000 for a grader shed, and $1,325,000 for a Public Works Headquarters. OBJECTIVES: n/a WORKLOAD ACTUAL ~ ESTIMATED PRIVECTfl;km n/a FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 1998 funding level of the Proposed Long Range Capital Plan for 1998-2002. The actual plan is on the pages immediately following. BOARD APPROVAL: No change. 312 WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 1998 - 2002 Presented By: Donald D. Warden, Director Finance and Administration September, 1997 313 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 1998 - 2002 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget, a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule, estimate of cost, anticipated revenue sources, methods of financing, and such other information as may be required." This five-year plan projects capital improvements for 1998 - 2002. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four (4) sections: 1. Introduction 2. Financing Alternatives 3. 1998 - 2002 Five-year Plan 4. 1998 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county, and the altematives available for financing the remainder of the capital projects program. The 1997 - 2001 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation, the proposed solution, and the financing plan for each project. The last section of the report provides a recommended 1998 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 1998 county budget. 314 FINANCING ALTERNATIVES 315 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally, when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 316 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach, assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. 317 Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed -charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period, one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 5. During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. 318 DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI, Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the state, unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204 -- 1957). In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which, together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3% of the assessed value in the county, which is slightly over thirty million dollars in Weld County. Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of multi- year debt. It states that an election is required: "Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans, creation of any multiple -fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years." In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized, made and executed in accordance with the laws of the state, including the borrowing of money to fund county projects, the pledging of project revenues and repayment thereof, and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." 319 Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially, that is, a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally, the last maturing bond comes due ten to thirty years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields or return on investment demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond, it is generally agreed to be a more secure investment than other types of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-year term; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed, not by pledge of the full faith, credit, and taxing authority of the county. Projects typically financed by revenue bonds include airports, stadiums, and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations. Although it may seem possible to pledge any non -tax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt, there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty. years, frequently as long as thirty years. 320 The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures. 2. Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field. In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements, such as the necessity of the service, control over competition, and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county, which gives the county the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also, some court cases indicate the annual rental must be paid from non -property tax revenues to avoid the lease being considered a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather, it is usually a promise to pay only one year at a time, with an implied intention to continue payment until ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from seven to ten years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are higher. 321 Building Authority: A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction, which also appoints the Board of Directors of the corporation. Weld County created such an authority in 1987 named the Weld County Finance Corporation. The directors are the Director of Finance and Administration, County Attorney, and Director of General Services, each appointed for ten year terms. The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20. 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a "no action" letter should be secured from the Security and Exchange Commission, exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities, the authority leases the facilities to the county. Again, this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. 322 BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation, created in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of General Services as directors. Tax -Exemption of Interest: Once the non-profit corporation is created, the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities, the proposed lease terms, terms of title reversion to the county and the proposed method of financing. Corporate Bonds and the S.E.C.: As corporate bonds are subject to registration requirements of the Securities and Exchange Commission, a "no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract Once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 323 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. "no action" letter. 3. Finalization of financing. The Bond Issue: When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority, the county can lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether there is an existing loan on the building, and negotiations, a bond issue can be for only the amount necessary for a down payment. The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains. A revenue ruling would be required, however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 324 COMPLETED CAPITAL PROJECTS 1992 -1996 325 0) 0 w i 0 cc 0 J co H ▪ a) a- I Q N Urn Or w� I- w J 0 2 0 0 To t • o) Tyr -zr • 0)) 75 Q a) • N 7 0) U Cr) Q r 000 W o co r•-• r-- 0)- o) r r CO » (n O N- W O O N- COLO r0rr r U) N- CO a00(O(O CO M O M LID M W h o (O 0)r CON0)r in OI-0)II) (O (O CO (O (O M r N W I C V I N (O V W V °°N O (ON 05 05 (O O(ON(OO CO- NM W N M N O) CO r r N V' r r O) N CO a 00 (OCV NW ID CO (O COO(0 Mt M- 01 CO Cr) r Or WC CO V IN LOOOW MW O N CIS NWMW N v N (0MMO NN o r N- Tr r r N M r 0r 'tM(O'Cr CO I- r 0 O W CO O N O 0) r W CO IN (O O V O •4t CO 0 O CO N O N (O I- r 0 r ' N (O CO IN r CO N O CO r CO M m- O ow) CO O CO W COM- CO CO IN CO M 0 O CD CO (0 CO 00)) O CO N CO r V 0) (0 � W O fH .r - CC) O O V M r (0(0 O W O r 0 O W 0 0 0 0 0 IN h 0 CO I-- IN W W in N V t n Nr O (O O (O W W M M(O r r0 N'Q IN 0 (n 7 CO Mr 70) N Lf) N N,71 M(O V OIL V (OO(OM O co- W co co (O co co O 0 M r r co 0 (O r in co O N r (O N 1 r (O r co N r 1 V N 4i N N r 4) N X (6 co co 4) N X Cl Nco U) a 4) 4) 7 N N ` n O N N • '0• 0 U ✓ C t u) C O V E N 0 2 0 N co 4) 0 ma) C U 0 0 O N V N N y N O U U 4) Z. 4) C U c o= N _O) r 0 cor0 0 W a N N 7 c/l (0 CS O 04) E (p a C= m 2(0t2V c(oOore G(A d 7 4) 7 y t N W M N t L 'O U y Ct L 4) 1° En 4) O N '(p o o> o 0 0 4) 4) a O ) O 326 N O W N M CO LO (0 N- N- O W (n N N 1998 - 2002 FIVE YEAR CAPITAL PROJECTS PROGRAMS 327 1998 - 2002 FIVE-YEAR CAPITAL PROJECTS PROGRAM O O N O O N O O O N O O m 0 0 0 0 0 0 0 o o o U) N O H r r r M V3 O O O a O O O O O 0 N N O O O O O U) O tfi O O O a a O O O a O O U) O N U) O O0 O O 0 0 0 0 0 0 O U) O S 6 U) O U) N 0 r r O O O N CO r O 0 0 U7 N CO r1� 0 0 0 U) N CO O O O O O O O O O J U) N M EA O O J O c0 O O > in 1- in v UIREMENTS w PUBLIC WORKS CAPITAL FUND CO Jail Reserve O U) 0 0 O 6 6 M N 0 0 CO Public Works Headquarters Grader Sheds Parks/Recreation 328 Miscellaneous projects 0 TOTAL PUBLIC WORKS RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS 329 PUBLIC WORKS CAPITAL FUND RESOURCE CAPACITY 1998 - 2002 1998 $ 200,000 PROPERTY' TAX $ 0 $ 1,475,000 $ 1,275,000 1999 50,000 1,275,000 0 1,325,000 2000 50,000 1,275,000 0 1,325,000 2001 100,000 1,275,000 0 1,375,000 2002 100,000 1,275, 000 0 1,375,000 330 CASH FLOW ANALYSIS REVENUES EXPENDITURES CASH RESOURCES BEGINNING FUND BALANCE CAPITAL FUND OTHER/ INTEREST CONSTRUCTION ENDING FUND BALANCE 1998 $ 0 $1,275,000 $200,000 $1,475,000 $ 0 1999 0 1,275,000 50,000 275,000 1,050,000 2000 1,050,000 1,275,000 50,000 275,000 2,100,000 2001 2,100,000 1,275,000 100,000 275,000 3,200,000 2002 3,200,000 1,275,000 100,000 225,000 4,350,000 331 CORRECTIONAL FACILITY Existing Situation: The Weld County Jail was constructed in 1978 and has been remodeled three times to increase the capacity to 294 beds as of 1994. Jail population continues to grow at a rate of 50 inmates per year, due to mandatory incarceration, population growth, backlog of state inmates into the county jail, and stiffer sentencing practices. Although alternative jail programs are being developed there will be no relief in the growth rate in the immediate future. Proposed Solution: An additional jail complex has been constructed in the Weld County Business Park. The total project of approximately 211,355 square feet will be constructed in phases, with the first phase being approximately 125,775 square feet and the remaining phases planned over a 20-30 year period. Portions of Phase One were built in 1996-97 and include the core support facilities and one pod to house 160 inmates. Each additional phase would be in increments of 160 beds. The current facility would continue to be operated as a pre-trial and maximum security facility. The new facility would start out as only minimum security and move to medium security in later phases. The entire site was developed in 1996 along with construction of portions of Phase One. The first phase of the project was completed in 1997. Financing: With the recent development of the first phase of the facility, it is recommended that the county reserve $4,350,000 in additional resources in the five year plan for funding of additional phases of bed space. 332 1 E4i n; t -it ; gt i4 ttt Q ttt ggg a ggg 444 444 I t t t g g4 gg 8 Q 8 s t t 2 2 2 4 4 4 t 6 t WELD COUNTY BUSINESS PARK Existing Situation: In 1987 Weld County acquired 160 acres located in the southwest corner of "O" Street and North 11th Avenue in Greeley, adjacent to the existing Public Works Headquarters. Funds for the property came from the sale of the Health Building. Proposed Solution: The property is large enough to allow for future consolidation of county facilities in one area. The utilities and site improvement were developed in 1988 at an estimated cost of $1,750,000 with the aid of a $630,000 EDA Grant. The first facilities, completed in 1989, included a 15,000 square foot building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way. The new correctional facility is located on this site, with the site being adjacent to the existing Public Works Headquarters. Public Works building and storage needs can be accommodated to the north of existing headquarters site. A portion of the property has been made available for commercial development and be offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989. Financing: Development, using future years' funds, is programmed into the long-range plan under specific projects, which include a correction facility ($4,350,000), and Administrative Facility ($3,500,000). 334 PUBLIC WORKS BUILDING/WAREHOUSE Existing Situation: In 1982, the county acquired property on 11th Avenue for the site of all Public Works functions. The site, as purchased, included an office area, shop, and one adjacent building. It is proposed that this site be developed as the Public Works Headquarters and house all Public Works operations and storage facilities for the county. In 1987, the adjacent 160 acres were purchased for added gravel mining and building/storage area. In 1988, the site was developed and a new county motor vehicle shop was constructed. Weld County's Public Works operations are currently housed in three branch locations in Johnstown, Ault and LaSalle. Certain efficiencies could be achieved by having a central location of all Public Works functions. It would enhance the management control and effectiveness of the Public Works Department. In addition, the county currently does not have adequate facilities for central warehousing for all office supplies, maintenance parts for Buildings and Grounds, and other general storage requirements for the Public Works operation. As a result, Weld County cannot adequately take advantage of the benefits of volume buying and inventory control, due to the lack of the proper warehouse space and function. Proposed Solution: It is proposed the Public Works Headquarters site in the Weld County Business Park continue to be developed into a centralized Public Works area. It is proposed that a facility be developed that would provide adequate garage area, warehouse area, and adequate fenced parking for all county equipment. If a facility of this nature can be developed by the county, it would mean that the three outlying shops could be eliminated. A warehouse facility would enable Weld County to develop a proper supply and warehouse function, thus allowing some free space in the Centennial Complex for further expansion to cope with the growth pressures in the Centennial Complex. It is proposed that the development of this site be accomplished in 1998, in addition to the current facilities located at the 11th Avenue site. The current site can be converted into the headquarters for the Human Service's Transportation unit. Financing: It is recommended that the county utilize funding in 1998 for construction. 335 GRADER SHEDS Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate road maintenance function in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. Twelve have recently been replaced -- Nunn (1981), Gwonda (1982), Vim (1983), New Raymer (1984), Mead (1985), Rockport (1986), Kiowa (1987), Severance (1987), Gilcrest (1989), Ault (1989), Briggsdale (1991), Keenesburg (1994) Stoneham (1994), and Dacono (1995). Replacement order is as follows: Ft. Lupton (1998), Galeton (1999) and Gill (2000). Proposed Solution: An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function, it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified. Financing: It is recommended that the county budget $50,000 per year in 1998 - 2000 to construct, maintain, and upgrade grader sheds. The funding mechanism should be a pay as you go function out of the Capital Projects Fund. 336 MISCELLANEOUS PROJECTS Existing Situation: Each year there are several small projects to update or renovate county facilities, provide for new county programs, and remodel to accommodate changing programs or meet new legal standards. An approach which provides miscellaneous funds of this nature can prevent postponing necessary remodeling of facilities and, thus, avoid added cost or delay of potential savings to the county and taxpayers. In addition, such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of $100,000 per year be set aside for such projects in the Long Range Capital Projects Plan. Financing: It is recommended the county budget $100,000 in each future year. 337 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested the county proceed very cautiously and very conservatively in the area of financing. To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can be used as a funding mechanism in years beyond 2002. The primary reserve would be for a future correctional facility or other facilities at the North County Complex. Proposed Solution: Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation, or could be used as an accumulation of capital outlay funds for funding of projects beyond 2002. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. 338 MISCELLANEOUS FUNDS 339 AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially those enhancements that will ensure the safety of airport operations. If the Board decides to continue to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FAA ADAP program during the next five years. Funds can also be made available to maintain FAA constructed facilities. Proposed Solution: In the Long Range Capital Projects Plan from 1998 $271,850 is included to accommodate capital improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects that emphasize safety features and other essential enhancements to the current operation. Financing: Funding of $271,850 is included in the budget for 1998. See the following page for the funding of the Airport Master Plan. 340 AIRPORT EXPANSION O 0 0 0 N COO O CO CO CO 4% O Tr- O r V CO to CO a) O r a) O) H co' 69 CD O O O O CO O CD 93 $ 4,000,000 M O O Q M 0 0 CO M O O O M W to l)) M CO r M M M 0 9 •V CO CO CO h M V O CO CO CO CI CO C ) r CO (9 V' O N CO CO CO M CD V O O O a CD (O 0) O C) r 69 C 0 .y C Cn co a c -2 a 4W H - cu Q 0) 115 Oli I— IL U Land Acquisition Advance Land Acquisition Pay Back 14,824,741 N 'Cr 0 CO Lf) CO O a a N CO O O O co co O CO CD OM N- 69 CD O - O 0 M OI O 0 M O O CD O CO OI O 0 A O O 0 OI O O O 0 OI O N V c 0 I I CO CO N N -- CO CO CD CO CO CO CD CO CO CO at O O 0 O O 0 O O O O O O O o O N N O 0 0 0 0 0 N 0 0 0 0 0 CO O_ O_ O_ LO CO to O M O co- M 0 CO CV N 000 0 CO 0 M N N M M CFA to M O N- 00 O N 0 O) CC) O M O O (P a a CO M 6911 69 O O O O 0 O_ O_ M CO N N N- N - CD CA O) M O CO O CO lf) N N N- N to le O O COM O) N CO CO O 6 O CO N N R N r r CENI S TOTAL COST: W Z H w O !L "- CJ Energy Impact 341 County - Budget Expense City - Budget Expense O O County - Advance City - Advance N n N CO 'Cr r 69l CO CO CO CD CD CD $ 4,000,000 O co M to V CD M to to LC) 0 Cn rn CO O O # 0 N N N N N N fA 93 93 EA CD O CD O CD CD CD CD CO CD V �t V i (fl 69 9) 0 0 0 0 O O x O O 0 0 i 69 69 O O r (10- 0 0 691 Cfl CO a0 Lei O a M x a a a a (fill S S N- 0 CD O TOTAL REVENUE: i # a to to CO M O O x O 69 93 O O CO CD CO CD In CO N (» M COD N O CCOn CO (0 N (fl 93 CO O M O N 69 69 93 O * -J C 7 O3 UU x T U N i a) 3 W t CD O D- D X CD > x � C O # 0 Advance From Contingency $ CONSERVATION TRUST FUND Existing Situation: With the passage of SB119 (The Colorado Lottery), 40% of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is anticipated to be $312,000 per year. The funds must be used for "the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, CRS, 1973). With the passage of Amendment 8 (GO COLORADO) these funds should stabilize at $312,000 per year, plus lottery sales growth. See Conservation Trust Fund for detailed discussion. Proposed Solution: The Board has the option to use the funds in the following ways: 1. Maintain and improve Island Grove Park. 2. Maintain and improve the Missile Site park. 3. Acquire and maintain open space. 4. Develop and maintain trails. 5. Other project requests from throughout the county. Financing: In addition to Conservation Trust Funds, it is recommended that the county finance parks and recreation projects at a level of $125,000 per year beginning in 1999. 342 ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery to the maximum amount possible prior to use of general county tax funds. 343 WilDe COLORADO 344 PROPRIETARY FUNDS SUMMARY Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost -reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. AMBULANCE ENTERPRISE FUND: The Ambulance Service is funded totally from 1998 projected fees of $3,363,893 with no county subsidy. Total expenditures include $1,601,400 for salaries, $673,719 for bad debt allowance, $293,217 for county overhead, $200,000 for depreciation and the remainder for service and supplies. The budget for new equipment is $25,000. A 4.3% rate increase is calculated to support the service in 1998. If Medicare regulations change a 10% rate increase may be necessary to raise the same amount of revenue. MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to $3,338,691 in 1998, with $1,371,550 budgeted for new capital equipment. The budget reflects the continuation of the contract fleet management approach adopted by the Board in August 1984, with the current provider being TECOM. Contract amount is $826,091 for 1998 and excludes the City of Greeley. Depreciation is up to $1,318,092 for new equipment purchases. HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self- insurance health insurance program which includes dental and vision coverage. Details of the program and coverage are found under the specifics of the fund summary. In 1998, the county will continue with only dental and vision being self -insured. Health coverage will be provided by a private company. INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are $851,520 in 1998, with a property tax levy of $550,000. Details of the program are provided under the specifics of the fund summary. PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of $736,838 in Weld County. Funding is at current level and reflects no capital upgrades. WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County Finance Corporation, which accounts for the lease purchases of county buildings. The active leases are for the correctional facility and the administrative buildings in the Weld County Business Park. 345 O Z 7 LL W W N Z - W d'w CC TX LU Z O w r Ill IX z • 2 Q'5 J ml CO CO 0 Z w m'5 Si 0 cI0 W F W m O m ❑ 7 U Co 'U ma i 7' Z' Z .0 Z C 0'O_ U U Z 7 LL O O O O O O o CO CO o rn rn c CO N r CO N CO CO N1 C1 C1 o 0 O O O o CO CO O O1 CO P V CO N r r6 tO CID i !C) CO Coni O O O O O O o vi vi O of of NI' 0 CO N IC d O O ni co" o Z 7 LL W w 7 co Z K w a w C C N - J w w Z C U O'W W ' C C - 5 5 U w w a E Z CO U) J C C C 7 w O 0 co > LL tl 2 o !F 0 0 0 J CC Z C C < ? O, U 0 O� O O co v e 0 0 N N O O O O O O N 346 0 z W 00 , —'0 W 0 ,0 '0) 0 m 0 C r co w m0)• iO W re Z 0 N ' '' D. z it-- W re I 02 Z W.m W LL " W O. U!>- < < ..__ m'D 0 CO rn CO 0 ci rn N Cri u'z r0 0O 0 < O Z J LL 00 0 0 0) CO cO 0 0 0 O co 0 0 0 LANCE ENTRPRISE FUND U'w ZQ J m E. • 0 ¢ r 0 0 347 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AMBULANCE ENTERPRISE FUND BUDGET UNIT TITLE AND NUMBER: Ambulance -- 5000-23100 DEPARTMENT DESCRIPTION: The Ambulance Service responds to both routine and emergency calls for the county. It is an advanced life support (paramedic) provider. Personnel and vehicles are stationed in Greeley, Evans, and Fort Lupton. Personnel Services $ 1,267,912 $ 1,531,296 $ 1,601,400 CURRENT FY RECOM NEX1 MEND' FY $ 1,601,400 Supplies Purchased Services 121,988 281,083 125,000 270,300 139,000 377,557 139,000 377,557 Fixed Charges 326,013 1,128,789 493,217 493,217 Debt Service 569,973 25,000 752,719 752,719 Gross County Cost Revenue $ 2,566,969 3,165, 591 $ 3,080,385 3,080,385 $ 3,363,893 3,363,893 $ 3,363,893 3,363,893 Net County Cost Budget Positions $ -598,622 29 0 29 0 32 0 32 SUMMARY OF CHANGES: Continue four-year reduction in medics' scheduled workweek (52 to 48 hours) with parity change in pay and additional personnel. Professional Services includes 3 additional dispatchers for emergency medical dispatch ($96,957). Overall supply and service accounts are up to reflect activity of the Ambulance Services call volume and usage. No vehicles are requested for purchase in 1998; however, the department has request permission to order two ambulances and their appertaining equipment in October 1998 for delivery in January 1999. Fees are recommended to be adjusted by 4.3% to fund the operation in 1998, which is will within the inflationary range of medical services. A 10% rate increase may be necessary if Medicare regulations concerning acceptance of assignment of payment in full are passed. OBJECTIVES: 1) To keep the Ambulance Service on a self-supporting (zero subsidy) basis; 2) To maintain maximum possible collection ratios; and 3) To develop appropriate, additional revenue sources. 348 AMBULANCE SERVICE (CONTINUED) 5000-23100 Emergency Transports Routine Transports Dry Runs 4,200 1,400 2,400 PROJECTE 1,475 2,450 4,225 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Emergency medical dispatch (EMD) charge back of $96,957 from Communications is recommended to fund the added EMD service to the public. Ordering of the vehicles in late 1998 is recommended. Finally, the fee adjustment of 4.3% seems reasonable, and is recommended. The fee adjustment is included in the budget as presented. If Medicare regulations are changed a 10% rate increase is recommended to keep the Ambulance Service operating without subsidy. BOARD ACTION: 349 0 Iz W 0 f IW T W w O 2 I m C9 Z W . m ❑ W I 0 J c O LL. m dILO OI< OII2 U ,ACCOUNT TITLE H y.0 w m'Q f_ J Z Z Z (7 7 re O O__ U U Q 0 Z LL 0 of 0 U) 0 N m U) O N O) 0 v 0 W W 0 K K w w N V) O O LL LL O 0 =re I U U O 1010 0 O O O O N 0 rn o N 0 o O IN O !Q) O HD NI O !. d N IM N 0 N cn 0 0 0 0 0 0 0 0 0 0 O e0 0 MIN O N 0 m 0 of CO M 0 O 0 0 rn M 0 N Z J D O u_ z0 CO y g a D 0 01 z W O O U Z w N o 5 W CJ J J 0 Z Q Q 2 .0. 0, 0 A 0 0 0 CO o -v OO 0O CO CO CO CO CO 0.0) 0 0 0 0 0 0 0 0 0 p O 350 0 0 0 0 0 r r tn0o iO i (p N • Y0O N- :CO CO N - e 00 0 0 0 m N N N • (0 0 CO ▪ 0 V Cl- gni'0 O x coo,ID o w °CL I LL CC 0 a' O 22 2 N XPENDITURE FUNCTION 2 r- C, K 0 O 0 U U < ❑ 2 7 LL O 0 O O O a I O 0) O> O IO • CO m L r N N O CO 0 2 - D Z 2 LL W, J w 0 U O 0- W SIf cCtO0 �f U ZIll ,Q 7 O O 0 0. LO 0 LO co N- CO - m 0 0 0 0' 0 0 OD CO 351 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550 DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use. „TUAL BUDGETED I SOURCES LAS Y CURRENT FY 0 0 0 ► ECOMIMEN_ NEXT l 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 1,251,610 $ 1,251,610 1,371,550 $ 1,371,550 1,371,550 $ 1,371,550 Revenue 1,251,610 1,371,550 1,371, 550 Net County Cost 0 0 0 0 Budget Positions SUMMARY OF CHANGES: See the following pages for the listings of equipment to be purchased in 1998. OBJECTIVES: N/A W :LOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 352 Sheriff: Civilian Vehicles (3) Building and Grounds: Full size 4 X 4 (2) Building Inspection/Planning: Full -Wheel Drive Vehicle (3) Shop: Service Truck Public Works: See List GRAND TOTAL IGA EQUIPMENT Request Recommended Approved $ 51,000 $ 51,000 40,000 40,000 69,000 69,000 60,000 60,000 1.151.550 t151,550 $ 1,371,550 353 $ 1.371,550 $ 1,371.550 O asILel CO 0 O O Cr; N 0 0 O m (A 0 0 0 0 LU 0 0 0 n (n in o N M co - CO CO O LU N m L 0 0 0 M 0 0 0 0 N Co 0 0 CO N 0 0 N CO - N col 0 0 N n O O 0) O O M 69 N in N N O O O CO - 69 O O O Co O O O N O O O M N 0) W co ((00 0 Co O V 0 0 15040028 Mini Van 15250004 2 -Door Blazer 4 -Door Sport Utility Vehicle v) rn C C a) a) ✓ a) C C rn _0) C C w w O CD O 0) m a a> 0) a O CO O) N CO r - m m CO (o I 1 CO N N a r a) 0 N m CO (a N N N a O O 0 0 co 00 N N (a r V CO N CO 0 N CO Op Walk Behind Compactor o w a a)) w O O o ci 0 N al L O C > C 0 To o m N J H s .-0 4O Track Backhoe Rental Skid Loader Small Track Loader 939 Bridge Division Bridge Division Bridge Division Bridge Division Bridge Division Bridge Division Bridge Division m 0 r V) co O) m T CO Q) (NI a a a) a) N (N L O O O O co- co - 0 m N Z a) Z a) Z N O O N co O 0 Cr) L Pavement Master Eraser Used Tandem w/Snow Plow Radios (Walkie/Talkies) Maintenance Support Maintenance Support Maintenance Support Maintenance Support Maintenance Support Maintenance Support Maintenance Support Maintenance Support 354 0 0 0 o 0 6 in in o mcc N 0 U) N O N 0 0 o o 0 o O O 0 0 Cr) O CO 0 0 0 N 0 0 0 O N 0 0 0 O N 0 0 0 O N 0 0 0 O O 0 N N O V3 0 U) U) N 0 00 00 00 0 0 00 0 0 In 0 0 O O M N En O O N N 09 O O O O co O O O 0 co O O O O co 0 O O v N 69 O O 0 O m N m a a CO a a a rn O a a U) a a 0 0 m 0 co CC rn m co N J Ism`Q v co a rn 2 S U (0 N- O O O O O O V .. co V Lf) o N N Z CO in t0 N f-0 a r O O 00 CO O 0 CU U) 0 N Tandem w/Snow Plow Tandem w/Snow Plow Tandem w/Snow Plow Cinder Spreader Boxes 3/4 -Ton w/Tomilift w o_ a a M d d d w m rn o, m 0) C C CC C C C U U 0 U 0 0 0 J J J J J J J To 0 r .0 J N O a a O a a O a a N Z N CO N U) N N N 4) m 0 z O J a d V m 0 a m O d V m 0 ce 0 b m co Motor Grader Motor Grader Motor Grader Motor Grader C 0 ..(75 0 Q GRAND TOTAL 355 BUDGET UNIT REQUEST SUMMARY Personnel Services AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-96300 DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. .CTUAL BUDGETED Littg•rei actIRMENtET` 0 0 RECOMMEND NEXT ~Y 0 Supplies 528,827 362,039 475,476 475,476 Purchased Services 1,442, 814 1,479, 589 1,512,306 1,512,306 Fixed Charges 1,433,489 1,236,481 1,350,909 1,350,909 Capital Gross County Cost $ 3,404,010 $ 3,078,109 $ 3,338,691 $ 3,338,691 Revenue 3,376,483 3,198,109 3,629,091 3,629,091 Net County Cost $ 27,527 $ -120,000 $ -290,400 $ -290,400 Budget Positions SUMMARY OF CHANGES: Depreciation has been adjusted to the new estimate, which affects both expense and anticipated revenue. Overhead charge back to this department are down $72,054. Using historical data and a 4% inflation factor on the contract for fleet services ($54,907) gives the following fluctuations: small items of equipment up $1,000, fuel cost of goods sold up $112,437, phones up $1,810, and repair& maintenance buildings down $24,000. These fluctuations drives the revenue up by $74,100 or 3.8%. Gain on sale of assets estimated revenue is up $170,400 because of major pieces of equipment scheduled to be sold in 1998. OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the county departments through privatization. WORKLOAD ACTUA ----- ESTIMATE© PRROJECTED Number of vehicles 418 410 410 FINANCE/ADMINISTRATIVE RECOMMENDATION: Recommend approval. BOARD ACTION: 356 O Z W to 2 S1O 'O W CC l0 0 '0'0 0 0 ci O O o O 0 0 0 0 N O N • o N O N WIO a ✓ � M ci 0 0 O 0 0 ci O O O 0 0 0 0 O N O O O O) r) d 0 W z U, LL IJ N, W d w w Co a 'UI r y U W WI�'IW 7 a w ma° OF O 0 J'Q z Z LL ILL IN 2'. al :Re w llw LL'IU J ;a O la lo .. 'IF j.�',J KIKIW IIQ wow IQ l- x x'Q cc a I!O y'H!O 0!0 to !I- f';O�H o tn; CO Zr- e co LAIN- n N- 0' m e-- 0:0 0. 0,0 IN I.OI I N 357 0 0 0 0 0 0 0 0 0 0 cm Z IX Z J Z 'I r W aaa 00 x �I7 y W m Z' z Z Q, Z E D N EXPENDITURE FUNCTION 0 00 N N 0 0 N M M C z LL ›- )- D a N a b N z O F Z U' • X ZG- P ' O a 1- 0 0 r 0 0 CD 358 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - PRINTING AND SUPPLIES BUDGET UNIT TITLE AND NUMBER: Printing and Supplies -- 6100-17600 DEPARTMENT DESCRIPTION: Provides printing and supply support services to the county. RESOURCES $ 52,452 Personnel Services UR N' QUESTED NEXT FY $ 52,516 Supplies 35,104 146,700 Purchased Services 67,989 67,647 Fixed Charges Capital 1,616 82,379 Gross County Cost $ 157,161 $ 0 $ 0 $ 0 Revenue 157,292 349,242 Net County Cost -131 0 0 0 Budget Positions 2 2 SUMMARY OF CHANGES: This activity has been transferred to the General Fund due to the change in the function and structure of the program. Many of the services provided are not charged to using departments, as a result the department does not function as an Internal Service Fund. See General Fund Department Number 17600 for details of the operation. OBJECTIVES: N/A Reprographic Work Orders Impressions 2,058 2,186, 850 2100 2,200,000 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend closing this fund out and transferring the function to the General Fund for the reasons cited above under Summary of Changes. BOARD ACTION: 359 0 2 W 00i m 2 0 rt W ACCOUNT TITLE r rc w W U m 2 Z zC7 O O U Q 0 Z U- 0 0 rn N: CD O 0 O) N r b O O O O O O CI al m al CD CD CD r 0 O O O 6 6 N N M C) LO N • 0 z LL N W z O Z P • C CD 7 W' Zo W'O J W W 5'wi= w O'',.J U aif W) L- 0 M O N 360 y' O I W Z'CC LL W.z. 0 Z0 Q X Iao Wm W O Z SIB' F- Q JI2I W2H cn y. Hw 0 co re-' Hi0 O w rt O O O O Horn co O O OO 0 O rn O m 1- 0 0 m 2 O 0 '2 U- LL W J F 0 Z w a x w 0,0 0 O 6 ''.6 M N 0 0 LO en 2 U- LL W 0 ZQQ 2 Z ZS 0 - Q W Q S LE- zr O WIO Q 1 0 MO_ 0 0 Q 'p 2 7 LL O 0H O.O'. o itI 361 BUDGET UNIT REQUEST SUMMARY Personnel Services 0 0 AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400 DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self -insured health program. U,,,g4TgP1 COMMENC NEXT EY NEXT j!tiNk 0 0 Supplies Purchased Services 63,404 2,500 5,000 5,000 Fixed Charges 157,278 120,764 162,964 162,964 Capital Gross County Cost $ 220,682 $ 123,264 $ 167,964 $ 167,964 Revenue 216,203 123,264 Net County Cost Budget Positions 4,479 0 $ 167,964 $ 167,964 SUMMARY OF CHANGES: This budget reflects the cost of self -insuring the dental and vision reimbursement plan ($162,964) and wellness ($5,000). OBJECTIVES: 1) Provide employee health/dental/vision insurance in the most cost effective way possible; and 2) Provide a wellness program to all employees. Single coverage Family coverage 606 211 610 215 JECTE©...,;}: 610 215 FINANCE/ADMINISTRATION RECOMMENDATION: Due to the increased costs of the insurance program the County sought outside proposals for a triple option program with managed care in 1996. The low proposer was Blue Cross/Blue Shield with an HMO, Point -of -Service, and Custom Plus option. As a result of the bidding process, Weld County received a two-year fixed cost proposal, so there is no rate increase for 1998. In 1998, the County will continue to provide basic HMO care costs for employees with the choice to add dependent and/or Point -of -Service and Custom Plus options at their own expense. Dental/Vision coverage will remain self -insured. 362 IS - HEALTH INSURANCE 6200-93100 (CONTINUED) The 1998 program is calculated with current participation as follows: Single Coverage: 606 Dependent Coverage: 211 DENTAL AND VISION: Administration/wellness Costs = $ 5,000 Fixed Costs: $ 5,000 LOSS FUND: Dental Vision REVENUE: = $ 127,964 = 35,000 GRAND TOTAL - COSTS $ 167.964 Single Vision/Dental 817 X $13/month X 12 Dependent Vision/Dental 211 X $16/month X 12 BOARD ACTION: No change. = $ 127,452 = 40,512 TOTAL REVENUE $ 167,964 363 1998 HEALTH INSURANCE 1998 Insurance rates are as follows: CUSTOM PLUS . Employee: Health Dental/Vision TOTAL County Employee $ 141.37 13.00 $ 154.37 $ 138.37 16.00 $ 148.74 13.00 $ 161.74 $ 138.37 23.37 $ 138.37 61.96 Dependent Health Dental/Vision TOTAL Total Employee Total County $ 233.40 16.00 $ 249.40 $ 265.40 138.37 $ 245.42 16.00 $ 261.42 $ 284.79 138.37 $ 309.10 16.00 $ 325.10 $ 387.06 138.37 Employee Costs: 1997 1998 DIFFERENCE $ 265.40 265.40 $ 0.00 364 $ 284.79 284.79 $ 0.00 $ 387.06 387.06 $ 0.00 PLAN COMPARISON Lifetime Maximum Unlimited HMO PO5i ................ NonHMO .............................. CUSTOM PLus_ '. Unlimited $1 Million $1 Million Office Visit Co -payment $10 $10 n/a n/a Preventive Care Co -payment $10 $10 Not Covered Not Covered Emergency Room Co -payment $50 $50 n/a n/a Hospital Admission Co -payment $100 $100 n/a n/a Outpatient Surgery Co -payment $25 $25 n/a n/a Individual Deductible n/a n/a $250 $200 Family Deductible n/a n/a $500 $400 Co-insurance n/a n/a 70-30% 80-20% Individual Max Out of Pocket* n/a n/a $2, 750 $1,200 Family Max Out of Pocket' n/a n/a $5,500 $2,400 Prescription Drug Co-payent r+ A f 5 110 10 *For allowable covered charges including deductible and co-insurance. DENTAL PROGRAM: $10 > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > 100% PREVENTIVE CARE > 50%/50% CARE OTHER THAN PREVENTIVE > EXCLUDES ORTHODONTIC CARE > MAXIMUM AMOUNT PAID FOR SINGLE OR FAMILY $1000/YEAR VISION PROGRAM: > COVERAGE FOLLOWS HEALTH INSURANCE PROGRAM COVERAGE FOR BOTH SINGLE AND FAMILY PLANS > MAXIMUM AMOUNT PAID FOR SINGLE $300/YEAR OR FAMILY $600/YEAR > NO DEDUCTIBLE > 50% OF COVERED EXPENSES INCURRED > EXAMINATION, LENSES, AND FRAMES LIMITED TO ONE EACH YEAR LIFE: Three times annual salary up to $400,000 at 37¢/$1,000 DISABILITY: $.25/$100 compensation WELLNESS: Wellness program will be continued to all county employees. Executive Pay Plan: Elected Officials, and Chief Deputies have a direct benefit plan for health purposes. 365 0 Z co2 m 2 0 U W rt ✓ 03 CA D °' a w cc 0 Z.W Z W w 0,0 U >' ' CO Z W' Q'x R' LA. co co O m rQ J 5 m y Q J 0 0 N 0 N 0 O N O O 0 0 O1N O )o 0 N co N O '.0''0 ICI 0.0 0 lo OIO O iOlO O O N O) O O O 0 0 co O O O N N O to 0 0 • N O N o 0 0 0 O 6 6 o a) o) o )n u) 0 0 N O N 0,0:0 cites) 0,0 0 0 0 h 0 OO 0 O O N 10 OIO N Ali N a) 100.000 Id o'00 ad 000o a) O O O O O 010 O N 0 N CO 0 I Z U- CU LL co N w W w 5I H'�.N IIN: z re I a)(n tiv ui'IOJ 07< F W W w M l 0 0 0 ct I y CC K W CO cc K cc cc ≥IOLL OW IQQJZ !}Z W o N CO f0n '0 �0 z'o 1,o3 ZI_. 'W J I-- a 0 0 0< iQ 0 ¢,¢Ii m z z W WwQI (n(nia�$ J o z z J J W U'00J JZWWIJJ O ¢ .D 111'8 j- 1010 ''Ot < r'O 00 Q r i wiU.O,F- it • CC O cO Q Si Z IZ Z 0 7 0- • O U Q 0 Z LL N 0 m 0 :0 0 0 0 0 N CO CO N 0)o)___ 0 0 coo M O O, i 0 0 0 O 0 01 K O V I 0'10 O'! CI M CO, o!0) o) O 366 LIABILITY INSURANCE FUND 0 0 0 0 0 0 o'O O co P AO LO rD r'Ci c CO N P P CO O O O O'0 0 O O O co P N A LO N: Ci c- c- CO CD P P CO _ '',EXPENDITURE FUNCTION 2 r0 D O• 0 0 <.0 2 U- 0 0 0 O O 0 ✓ '- co CO 0) CO CD LO Nc0 CDD P P CO 0 2 D LL W Z U O Q H K CO D Z Z 2 O W U' j Co. Q W , JJ CC 551,1_4 Q'O J 0 0 o o NVI VI CO CO rn 00 0 0' C> n CD CO 367 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - INSURANCE BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300 DEPARTMENT DESCRIPTION: Central fund to provide countywide insurance coverage. Administered by Finance and Administration unit in the General Fund. Personnel Services ACTUAL LAST FY 0 0 STED NEX. ...'NEXT FY 0 COMMEND 0 Supplies 343 5,000 6,100 6,100 Purchased Services 9,021 41,100 41,850 41,850 Fixed Charges Capital 605,580 819,498 803,570 803,570 Gross County Cost $ 614,944 $ 865,598 $ 851,520 $ 851,520 Revenue 327,297 315,598 301,420 301,420 Net County Cost $ 287,647 $ 550,000 $ 550,100 $ 550,100 Budget Positions SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of CAPP, but using the self -insured option under the insurance pool for a fixed cost of $175,765, and loss fund of $258,175. Effective January 1, 1992, Weld County became self -insured for workers' compensation. Workers' compensation includes excess insurance and bonds costing $54,230, claims administration costs of $38,350, and a loss fund of $325,000. Unemployment insurance is being charged directly to departments. The program is supported by property tax ($550,000), charges for service ($206,520), interest ($65,000), and compensation for losses ($30,000). OBJECTIVES: Provide countywide insurance coverage in most cost effective manner possible. Property and Casualty Claims Workers' Compensation Claims 140 118 14050 120 PROJECTED 140 120 368 INSURANCE FUND 6300-93300 (CONTINUED) FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance program as outlined above in the summary of changes. In accordance with Section 8-44-110, CRS, it is recommended that a mill levy be used to fund the insurance program for local county activities and a charge back mechanism be used only for programs funded by state and federal funding sources. Weld County, through CAPP, has reduced limits of coverage and placed reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases. Continuation of the self -insured program for workers' compensation is recommended, which should result in cost savings, plus no shared risks with other counties. Unemployment costs are recommended to be charged directly to departments for revenue raising strategies and departmental accountability for costs. The fund enjoys a fund balance of $650,000 to safeguard against any extraordinary losses in a given year. BOARD ACTION: No change. 369 SELF-INSURANCE FUND POLICY LIMITS, COVERAGES, RETENTIONS CAPP: Property (Includes EDP, Inland Marine, Auto Physical Damage): "All Risk" basis with sublimits of Aggregate applying separately to Flood & Earthquake $50,000,000 Each Occurrence $500,000 Each Occurrence. *General Liability: Bodily Injury/Property Damage: $400,000 Each Claim "Automobile Liability: Bodily Injury/Property Damage: Personal Injury Protection: $400,000 Each Claim Statutory 'Errors & Omissions: $400,000 Each Claim $1,000,000 Aggregate Crime Coverages: Monies & Securities (Inside): Monies & Securities (Outside): Employee Fidelity: $150,000 Each Loss $150,000 Each Loss $150,000 Each Loss 'Excess Liability (Federal and Out of State only): $1,750,000 Each Claim Maintenance Deductible: $500 Applying only to Property, Auto Physical Damage & Crime Losses. 'Claims Made Coverage Form CAPP retains $150,000 for each claim/loss for property and $250,000 for each claim/loss of liability to a combined total per claim/occurrence of $2,000,000 for all CAPP members. Thus, the total coverage available to CAPP members for the first $150,000 per person of loss and loss expense will be $4,000,000 for the year, excluding defense costs and associated expenses. An annual stop loss of $4,000,000 for all claims is provided for total losses of all members. Weld County has taken the self -insured option with a $125,000 deductible per incident. WELD COUNTY: Workers' Compensation $300,000 Self -Insurance Boiler $1,000 Deductible Clinic Malpractice $1,000 Deductible 370 $325,000 Loss Fund Retention $10,000,000 Each Occurrence Excess $500,000 Each Claim/Aggregate excess O Z w co f -lO w K D w Z'z cn LL W m OO w w, m w u- u_ to C 0 m '- MCC M z 0 2 2 D w CO Q D Z Z Z O O U U Q 0 Z LL co co 0 0 co r) ro co m C" C 0 m r r- 0 0 0 0 O (0 c') M 0 0 N cr c' r-- 0 0 0 0 N: CO CO rn rn O 0 C.- 0 r 0 z U- LL 0 w w w U U — w • K W W w N CO In Z O O r w'w a KO Q Q F _ r O 0 0 !- 0 V 0 0 r- 371 PHONE SERVICES FUND 0 2 W co O U W K U) W F - C F Z a 00 X m D W m m LL r O CC >- CO CO EXPENDITURE FUNCTION * 0 Z 0 0 O Q 0 2 7 LL O O O O cd • a) N CO m 0 to CO N) N- 0 O O O CO a) M c0 c0 m <o co co N- 0 0 0 0 N: r CO CO rn m v c NN. (00 O 2 LL N W d' W W U co W > 2 It 0 CO 0. W'4 I- O • O 0- 0 v r O. O CoN 372 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400 DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system. Personnel Services $ 110,108 $ 104,184 $ 108,551 NXTFY RECCMM. NEXT FY $ 108,551 Supplies 8,281 5,300 5,300 5,300 Purchased Services 452,186 445,128 454,529 454,529 Fixed Charges Capital 119,892 120,325 168,458 168,458 Gross County Cost $ 690,467 $ 674,937 $ 736,838 $ 736,838 Revenue 692,225 674,937 736,838 736,838 Net County Cost $ -1,758 0 0 0 Budget Positions 3 3 3 3 SUMMARY OF CHANGES: Budget reflects an increase of $61,901 all attributed to the new phone system at the new jail complex. Corresponding revenue from the new jail offsets the costs. OBJECTIVES: To operate and maintain all county phone systems, including research for replacement, improved productivity, and other service requests. WORKLOAD ACTUAL EStT D PROJECTED Centennial Incoming Calls 43,960 44,000 45,000 Social Services Incoming Calls 26,500 26,750 26,750 Health Building Incoming Calls 6,2543 6,300 6,300 Human Services Incoming Calls 27,163 _ 27,500 27,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 373 O Z 'I Li- z ZI 0IW W z IceI d • O I0) O ce OIQ W EI o 2I Z '71 Q Ito ZI LL' ACCOUNT TITLE ACCOUNT NUMBER f O V < Z O 0 0 7 U- 00 0 0 N N N N 0 0) O 0 r) c) r o O O o Lri Lei N N m O) 0 0 N) ✓ N- 0 O N MLO N) N (Ni Z 0 I- < U 0 O O z a o O J • _ 7 m 0 O 2 0 < < z J LL LL i • O N 0 V O O n 0 0 to O 374 CO Z C! O F Z aW r s a) p LL m m U O W U >- z, ce z2 LL 2 0 EXPENDITURE FUNCTION 0 0 0 0 10 0 N N CD rn a o N N rN- • 0 0 0 0 0 0 N N O) C) m 0 CD CO I-- n 00 0 N N co CO N N N N z 0 CC O a Q O O 0 o a w U O• z U z W LL U -i z Q a'r ? O LL.r 0 0 N 0 0 C 375 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority -- 6500-17700 DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings. Personnel Services 0 0 0 0 Supplies Purchased Services Fixed Charges Capital 181,300 291,535 739,925 739,925 Gross County Cost Revenue $ 181,300 280,120 $ 291,535 291,535 $ 739,925 739,925 $ 739,925 739,925 Net County Cost Budget Positions $ -98,820 SUMMARY OF CHANGES: 0 0 Budget reflects the following county lease/purchase contracts: Administrative Building Correctional Facility Total OBJECTIVES: n/a RENT $ 205,000 55,000 INTEREST $ 90,325 389,600 TOTAL $ 295,325 444,600 $260,000 $ 479,925 $ 739,925 0 WORKLOAD ACTUAL ESTIMATED PROJECTED n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 376 GLOSSARY ACCOUNTING PROCEDURES All processes which discover, record, classify, and summarize financial information to produce financial reports and to provide internal control. ACCRUAL BASIS The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. ACCRUED EXPENSES Expenses incurred but not due until a later date. ACTIVITY ACTIVITY CLASSIFICATION A specific and distinguishable line of work performed by one or more organizational components of a government for the purpose of accomplishing a function for which the government is responsible. For example, "food inspection" is an activity performed in the discharge of the "health" function. Expenditure classification according to the specific lines of work performed by organization units. For example, "sewage treatment and disposal", "garbage collection", "garbage disposal", and "street cleaning" are activities performed in carrying out the function of "sanitation". The segregation of the expenditures made for each of these activities constitutes an activity classification. ALLOCATE To divide a lump -sum appropriation into parts which are designated for expenditure by specific organizational units and/or for specific purposes, activities, or objects. ALLOCATION A part of a lump -sum appropriation which is designated for expenditure by specific organizational units and/or for special purposes, activities, or objects. ALLOT To divide an appropriation into amounts which may be encumbered or expended during an allotment period. ALLOTMENT A part of an appropriation which may be encumbered or expended during an allotment period. ALLOTMENT PERIOD A period of time less than one fiscal year in length during which an allotment is effective. Bi-monthly and quarterly allotment periods are most common. ANNUAL BUDGET A budget applicable to a single fiscal year. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. 377 APPROPRIATION BILL, ORDINANCE, RESOLUTION, or ORDER APPROPRIATION EXPENDITURE A bill, ordinance, resolution, or order by means of which appropriations are given legal effect. It is the method by which the expenditure side of the annual operating budget is enacted into law by the legislative body. In many governmental jurisdictions, appropriations cannot be enacted into law by resolution but only by a bill, ordinance, or order. An expenditure chargeable to an appropriation. Since virtually all expenditures of governments are chargeable to appropriations, the term expenditures by itself is widely and properly used. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. AUTHORITY BUDGET BUDGET DOCUMENT A government or public agency created to perform a single function or a restricted group of related activities. Usually such units are financed from service charges, fees, and tolls, but in some instances they also have taxing powers. An authority may be completely independent of other governments or partially dependent upon other governments for its creation, its financing, or the exercise of certain powers. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. The instrument used by the budget -making authority to present a comprehensive financial program to the appropriating body. The budget document usually consists of three pads. The first part contains a message from the budget -making authority, together with a summary of the proposed expenditures and the means of financing them. The second consists of schedules supporting the summary. These schedules show in detail the information as to past years' actual revenues, expenditures, and other data used in making the estimates. The third part is composed of drafts of the appropriation, revenue, and borrowing measures necessary to put the budget into effect. 378 BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget -making authority to the legislative body. The budget message should contain an explanation of the principal budget items, an outline of the government's experience during the past period and its financial status at the time of the message, and recommendations regarding the financial policy for the coming period. BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating budget into the general ledger as part of the management control technique of formal budgetary integration. BUDGETARY COMPARISONS BUDGETARY CONTROL Governmental GAAP financial reports must include comparisons of approved budgeted amounts with actual results of operations. Such reports should be subjected to an independent audit, so that all parties involved in the annual operating budget/legal appropriation process are provided with assurances that government monies are spent in accordance with the mutually agreed -upon budgetary plan. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGETARY EXPENDITURES Decreases in net current assets. In contrast to conventional expenditures, budgetary expenditures are limited in amount to exclude amounts represented by noncurrent liabilities. Due to their spending measurement focus, governmental fund types are concerned with the measurement of budgetary expenditures. BUDGETED FUNDS CAPITAL BUDGET CAPITAL OUTLAY Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Board approval is composed of budgeted funds. A plan of proposed capital outlays and the means of financing them. Expenditures for equipment, vehicles, or machinery that results in the acquisition or addition to fixed assets. 379 CAPITAL PROGRAM CAPITAL PROJECTS FUND CAPITAL RESOURCES CONTINGENCY ACCOUNT CONTINUING APPROPRIATION DEFICIT DEPRECIATION ENCUMBRANCES A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long-term work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, Special Assessment Funds, and Trust Funds). Resources of a fixed or permanent character, such as land and buildings, which cannot ordinarily be used to meet current expenditures. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise included in the budget. An appropriation which, once established, is automatically renewed without further legislative action, period after period, until altered or revoked. The term should not be confused with INDETERMINATE APPROPRIATION. (1) (2) The excess of the liabilities of a fund over its assets. The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. (1) Expiration in the service life of fixed assets, other than wasting assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. (2) The portion of the cost of a fixed asset other than a wasting asset which is charged as an expense during a particular period. In accounting for depreciation, the cost of a fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the entire cost of the asset is ultimately charged off as an expense. Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. 380 ESTIMATED REVENUE EXPENDITURES FISCAL PERIOD FISCAL YEAR FIXED ASSETS FUNCTION FUNCTIONAL CLASSIFICATION FUND FUND BALANCE GENERAL FUND GRANT The amount of projected revenue to be collected during the fiscal year. The amount of revenue appropriated is the amount approved by the Board. Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. The unmodified use of the term expenditures in this text is intended to mean budgetary expenditures. Any period at the end of which a government determines its financial position and the results of its operations. A 12 -month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. For example, public health is a function. Expenditure classification according to the principal purposes for which expenditures are made. Examples are public safety, public health, public welfare, etc. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. The fund used to account for all financial resources except those required to be accounted for in another fund. A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed the grantee. 381 INDETERMINATE APPROPRIATION INDIRECT COSTS INTERFUND TRANSFER INTERGOVERNMENTAL REVENUE INTERNAL SERVICE FUND LINE -ITEM BUDGET MANDATE An appropriation which is not limited either to any definite period of time or to any definite amount. A distinction must be made between an indeterminate appropriation and a continuing appropriation. In the first place, whereas a continuing appropriation is indefinite only as to time, an indeterminate appropriation is indefinite as to both time and amount. In the second place, even indeterminate appropriations which are indefinite only as to time are to be distinguished from continuing appropriations in that such indeterminate appropriations may eventually lapse. For example, an appropriation to construct a building may be made to continue in effect until the building is constructed. Once the building is completed, however, the unexpended balance of the appropriation lapses. A continuing appropriation, on the other hand, may continue forever; it can only be abolished by specific action of the legislative body. Costs associated with, but not directly attributable to, the providing of a product or service. These costs are usually incurred by other departments in the support of operating departments. Amounts transferred from one fund to another. Revenue received from another government for a specified purpose. In Weld County, these are funds from municipalities, the State of Colorado, and the Federal Government. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Printing and Supply Fund and the Computer Services Fund. A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specified category. Any responsibility, action or procedure that is imposed by one sphere of government on another through constitutional, legislative, administrative, executive, or judicial action as a direct order or that is required as a condition of aid. 382 MILL MODIFIED ACCRUAL BASIS OBJECT OPERATING BUDGET The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of property valuation. The accrual basis of accounting adapted to the governmental fund type Spending Measurement Focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period". Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger - than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. All governmental funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personal services, contractual services, materials, and supplies. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. 383 OPERATING EXPENSES OPERATING GRANTS OPERATING INCOME OPERATING TRANSFER ORGANIZATIONAL UNIT ORGANIZATION UNIT CLASSIFICATION OVERHEAD PROGRAM PROGRAM BUDGET Proprietary fund expenses which are directly related to the fund's primary service activities. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. The excess of proprietary fund operating revenues over operating expenses. Routine and/or recurring transfers of assets between funds. A responsibility center within a government. Expenditure classification according to responsibility centers within a government's organization structure. Classification of expenditures by organization unit is essential to fixing stewardship responsibility for individual government resources. Those elements of cost necessary in the production of an article or the performance of a service which are of such a nature that the amount applicable to the product or service cannot be determined accurately or readily. Usually they relate to those objects of expenditure which do not become an integral part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc. An organized set of related work activities which are directed toward a common purpose or goal and represent a well defined expenditure of county resources. A budget wherein expenditures are based primarily on programs of work and secondarily on character and object class. A program budget is a transitional type of budget between the traditional character and object class budget, on the one hand, and the performance budget, on the other. 384 REIMBURSEMENTS RESERVE (1) Repayments of amounts remitted on behalf of another party. (2) Interfund transactions which constitute reimbursements of a fund for expenditures or expenses initially made from it which are properly applicable to another fund -- e.g., an expenditure properly chargeable to a Special Revenue Fund was initially made from the General Fund, which is subsequently reimbursed. They are recorded as expenditures or expenses (as appropriate) in the reimbursing fund and as reductions of the expenditure or expense in the fund that is reimbursed. (1) An account used to earmark a portion of fund balance to indicate that it is not appropriate for expenditure. (2) An account used to earmark a portion of fund equity as legally segregated for a specific future use. RESIDUAL EQUITY TRANSFER Non -recurring or non -routine transfers of assets between funds. REVENUES (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers -in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers -in are classified separately from revenues. SOURCE OF REVENUE Revenues are classified according to their source or point of origin. SUBACTIVITY SUBFUNCTION A specific line of work performed in carrying out a governmental activity. For example, "cleaning luminaries" and "replacing defective street lamps" would be subactivities under the activity of "street light maintenance". A grouping of related activities within a particular governmental function. For example, "police" is a subfunction of the function "public safety". 385 SURPLUS TAXES TAX RATE TAX RATE LIMIT TAX ROLL TRADITIONAL BUDGET WORKLOAD MEASURES WORK PROGRAM WORK UNIT The use of the term "surplus" in governmental accounting is generally discouraged because it creates a potential for misleading inference. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. The amount of tax stated in terms of a unit of the tax base; for example, 25 mills per dollar of assessed valuation of taxable property. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. A term sometimes applied to the budget of a government wherein expenditures are based entirely or primarily on objects of expenditure. Specific quantitative and qualitative measures of work performed as an objective of the department. A plan of work proposed to be done during a particular period by the administrative agency in carrying out its assigned activities. A fixed quantity which will consistently measure work effort expended in the performance of an activity or the production of a commodity. NOTE: Most of the above definitions were taken from Governmental Accounting, Auditing, and Financial Reporting, MFOA, Chicago, 1980, Appendix B. pp. 53-77. 386 Hello