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Home My WebLink About970280.tiffRESOLUTION RE: APPROVE INVITATION TO BID FOR EMPLOYMENT AND TRAINING PROGRAM FOR OLDER INDIVIDUALS TO GOVERNOR'S JOB TRAINING OFFICE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Invitation to Bid for Employment and Training Program for Older Individuals from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Area Agency on Aging and Employment Services Program, to the Governor's Job Training Office, with terms and conditions being as stated in said bid, and WHEREAS, after review, the Board deems it advisable to approve said bid, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Invitation to Bid for Employment and Training Program for Older Individuals from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Area Agency on Aging and Employment Services Program, to the Governor's Job Training Office be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said bid. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 12th day of February, A.D., 1997. ATTEST,:; Weld Cdunty'Cleck to t ei oar BY AP o my Attorn: y //s BOARD OF COUNTY COMMISSIONERS WELD COUNTY�LORA(i� Cr/ -George E. Baxter, Chair Dale K. Hall FXCI ISFf Barbara J. Kirkmeyer IB ee b W. H. Webster 970280 HR0068 fE 12-13-96 RFP-BF-01297 NO. ECT INQUIRIES To: BEN FALLETTA err - UTTEN INVITATION FOR BID RETURN BID TO: STATE OF COLORADO DIVISION OF PURCHASING 225 EAST 16TH AVENUE SUITE 900 DENVER. COLORADO 80203 PHONE: 303-866-6100 FAX (303) 894.7445 HOT LINE 303-866-BUYY k:ID RETURN INFORMATION Bids properly marked as to Bld No., Dab and Hour of Opening, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto. will be accepted in the office of the DIVISION OF PURCHASING, Suite 900, 225 East 16th Avenue, Denver, Colorado 80203. Prior to the following date and time. Dale FEBRUARY 14, 1996 TIME 2:30 P.M. ALL BIDS SHALL BE OUOTED F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED TO THE FOLLOWING DELIVERY LOCATION AS INDICATED COMPLETE DESCRIPTION OF ITEMS OR SERVICES REQUEST FOR PROPOSAL BF -01297 EMPLOYMENT AND TRAINING PROGRAM FOR OLDER INDIVIDUALS AGENCY: GOVERNOR'S JOB TRAINING OFFICE SUBMIT 6 COPIES OF YOUR PROPOSAL IMPORTANT: PROPOSALS SUBMITTED IN RESPONSE TO THIS RFP MUST BE ACCOMPANIED BY THIS INVITATION FOR BID FORM AND MUST MANUALLY SIGNED IN INK. 'ELIVERY DATE .her receipt of order) ram', ?EEMS OF LESS THAN 30 CALENDAR DAYS WILL NOT BE CONSIDERED) SEE ITEM 10 INVITATION FOR RIO INSTRUCTIONS ON REVERSE SLOE N.A. ')OR ,,. SS Weld County Area Agency on Aging P.O. Box 1805 Greeley, CO 80632 Zip: Ha TITLE Chair BID MUST BE SIGNED IN INK George E. Baxter TYPED OR RINTE0 NATURE ature By Authorized Officer or Agent of Venda DATE 02/10/97 " Phone s:970-353-3800 FAN.970-356-3975 Toll Free a' 970280 VENDOR PLEASE RETAIN THESE TERMS AND CONDITIONS FOR YOUR FUTURE REFERENCE INVITATION FOR BID (IFB) / REQUEST FOR PROPOSALS (RFP) TERMS AND CONDITIONS 1. Late Olds/Proposals. LATE BIDS/PROPOSALS WILL NOT BE ACCEPTED OR CONSIDERED. It a the responstaiy of the biddx/ppposer (hereinafter bidder) to ensure that the bid/proposal (here- inafter bid) arrives prior to the time and at the place indicated in the bid. Telephone or facsimile responses will not be accepted unless to sated in the bid. 2. Speclntona Spedtcations are provided to identify the produNservice regured and to estab- lish an acceptable qualify level Bids on products of equal quality and usability will namely be consid- ered unless otherwise stated. The State wa he the sole judge it determining 'equals" in regard to quality and performance. Samples of product(s). when required, must be furnished free of expense to the state agency. and d not destroyed by testa, may upon request made at the time the sample is fur- nished. be returned at the bidders expense. Faster, to furnish brochures. specifications, and/or sam- ples as requested may be sufficient cause to consider a bid non- responsive. 3. Information Required. Bidders that furnish all the information required and are expected to examine the drawings. specifitions, schedule of delivery and all instructions. Should the bidder hid any pat of the listed specifications or arms and caches to be discrepant. incomplete or remise Questionable in any respect it that be the respcnsbfley of the bidder to call such matters to the atten- tion of to purchasing agent i inedately. Steatite do so we be at the bidder, risk Amendments to this bid wa be official only if furnished, is wring by Vie state agency purchasing office. Bidders should not rely on verbal statements that alter any specfcetion or other tam or condition of the bid. 4 Progsge/Serdces Provided. The bidder shall furnish the products and/or services in strict accordance with the specifications. and at the price set forth for each item In case of error in eMen- slot, the unit price will prevail. Al products quoted sat be newly manufactured and al the manuladur- ens current model, unless Otherwise speeded. 5. Bld Return Format IFB and RFP responses shat be submitted in a sealed envelope in accor- dance with the instructions in the WO or RFP T e IFS or RFP number and the opening date and time should be written in the lower left corner of the envelope If me bd padsage is too large to be returned n a td envelope. a bid envelope should be awed to the outside of the sealed bid package. 6 Valid Bid Period. No NJ slut be withdrawn for e period of less than sixty (60) calendar days sub- sequent to the opening of Me bas. unless omew6e ovulated 7. Discounts. Notwahflandag the fad that a baler *Provided forecast' dscohmt discounts offered for payment wit," less than thirty (30) calendar days we not be considered n evaluating offers for award, unless otherwise stpulated. Discounts of less than thry (30) calendar days will be taken if pay Mere is made within the discount period, even Oeegn not considered n evaluation of the bid- The tens 'Prof is not considered 10 meet the requrenent of the 30 day extern as noted above. B, Bid Accagance/Odlgalbn- The Stale of Colorado reserves the right to reed any or all bids and to waive i lormalfies and mayor neguantes n bids received and to accept as or any portion of the bid. W deemed in the best interest of the State and not contrary to ace This bid .ndies no obligation on the pail of the state agency to pay any costs insured in the preparation or the submission of such bids, or to purchase or contract for products of services, nor does the state agency's silence imply any accep- tance Of rejection of any offer. 9. Evaluation and Award. For a competitive sealed bid, award we be made to the low responsive and respcnable bidder. For a competitive sealed proposal. award will be made to the responsive and responsible offeror whose proposal is defennned to be most advantageous to the State, price and other errors considered, in accordance with the Deena described in the RFP. 10. Protest. A protest of any portion of this solicitation must be submitted to the soliciting agency, in accordance with The 24, Article 109. C.R.S., as amended. Bidder must submit relevant d,aments, eltbits or other evidence within seven (7) nerving days alter be:to n e aware of the facts giving rise b the protest. II. Valid Contract. The state agency will not be responsible for any products delivered or services performed prior to issuance of e purWse order signed by an authorized representative of the state agency's purchasing department or a contract sighed by a duly a Werized representative of the sale agency. 12. Vendor Forms. In the event bidders form(s) or pan(s) of forms are included as an attachmenl(s), bidder agrees thatin the event of inconsistencies or contradictions, the terms and conditions of Me solicNtion downers that suprrsede and control over those contained in to bidders fam(s) regard- less of any statement to the contrary it a bidder bmm(s). 13. Waste Reduction. The Sate desires and encourages that bids be subnited on recycled paper, printed on both sides. Whirs the appearance of bids and professional presentation is mporant to use of non- recyclable or non- recycled glossy paper is discouraged. I4 Indemnification. In me event any snide sold or delivered under this purchase order d Covered by any patent. copyrght, badernark, or application therefor. the vendor we indemnify and hold harmless fine State of Colorado from any end sa loss. cosi, expenses and legal lees on account of any cams. legal actions. or Ndgements on account of manufacture. sale or use of such article n violation. nfringe. mentor the lie of eyes under such patent copyright. trademark or application IS. Minty- owned Business Enterprise (MBE) Participation. It is the intent of the State f0 meet the 17% MBE business parti:pation goal set by Governors Executive Order #0055. 87. MBEs are encouraged to participate as prop contractors, subcontractors and/or suppliers. Accrdngly, direct bidding from, and rye venture proposals iuiudng, mnony- owed businesses are strongly encour- aged. A swssslul bidder must complete a vendor MBE permeation status form, including subcon- tractor/supplier participation status. before a contract can be finalized. PURCHASE ORDER TERMS AND CONDITIONS Offer/Acceptance. If the purchase order refers to your bd, then the purchase order is en ACCEP- TANCE or your OFFER TO SELL in accordance with M terms and conditions of the IFB/RFP, as stat- ed in your bid. If no bid is referenced the purchase order is an OFFER TO BUY, subject to your acceptance. which can be demenstrated by your performance of the ptdese order or by a banal fin. My COUNTER- OFFER TO SELL is automatically construed as CANCFI I ATION of the purchase order unless a change order is issued mounting a counter offer. 2. Safety edomneton. Al dsertmiesa, eQ tserl and materials proposed and/or used in the perfor- mance of this purchase order must conform l0 the standards required by the William- Steiger Occupational Safety and Heath Act of 1970. Bidders must furnish at Material Safety Data Sheets (MSDS) for arty regulated chemicals, equipment or hazardous materials at the tine of delivery, 3. Changes. He vendor arms to furnish tie products and/or services in stria accordance with the specifications, and at the price set form to each tem. Nothing in to purchase order may be added to, mottled, superseded or ,meow leered except in weep aged by an authorized representative of the bale agency purchasing office and acbowiedged by the vendor. Each shipment received Or ser- vo perbamed sat be only upon the hems mntaned in the purchase order, notwithstanding any terms that may be contained it any invoke or other act of vendor Other then aduwwiedgement of e when charge ceder to the purchase ceder. 4. Delivery. in its acceptance of any (notation offer, to slate agency is relying on the promised delivery dale, installation. or sauce perormance as material and basic to as acceptance. In the event of vendors aline to deliver or perform as and when promised, the state agency reserves the right to canal as order, or any pan tereof, without prejudoe to its Other light, and vender agrees that Me state agency may return at or pat Ot any cmpnenl so made. and may charge vendor with any loss or expense sustained as a result of such failure to deliver Of perform as promised. Settlement of a pur- chase order terminated for convenience of the State not involving delay or late delivery may be resolved by neyaated agreement. In such cases. every effort we be made to reach a ar and prompt settlement with the `endor. 5 New Products. Alt products deliverers against this purchase woe, sae be nevAy manufactured and of the manufacturer's current model, unless otherwise specified 6 Ouallry. The State will be the vote judge an determining -equals- with regard to quality. pea and penonance. 7 Warranties. All provisions and remedies of the Uniform Commercial Code relating to both implied and expressed warranties are herewith referred to and made a part of these Terms and Conditions and are in addition to any warranties stipulated n the specifications 8. InsfectIon Receipt of products or services n response TO this purchase order can result n autho- rized payment on the part of the state agency Final a¢epanca a dependent upon completion of an appeable Inspection procedures. Stud the products or services fail to meet any inspection require- ments the State may exercise all of as rignls. including those provided in the Uniform Commercial Code. 9. Cash Discount. The cash discount period win stern from date of receipt of acceptable invoke, or from date of receipt of acceptable products/services at the specified destination by an authorized agency representative, Mk/never is later. 10 Taxes. The state agency. as purchaser. is exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code INo. Be- 730123K) and fawn all date and kcal government use taxes (C.R.S. 39- 26- 114(a) and 203. as amended]. Tax exempt numbers for the specific state agency may be found elsewhere in this document. Vanden' is hereby notified that when materials are purchased for the benefit of the State, such exemptions apply except that in certain political subdivisions (for example - City of Denver) the vendor may be required to pay sales or use taxes even though the ultimate prod- uct or service is provided to the Stale. These sales or use taxes wit not be reimbursed by the State. 11. Prompt Payment Sate law and regulations provide that vendors wit be paid within forty- five days after receipt Of products or services and a correct notice of amount due, unless otherwise agreed to by contract or special conditions of the purchase order. A State lability not paid within forty- five days a considered delnquent and. unless otherwise agreed to, interest on the unpaid balance that be paid beginning with the forty- sixth day at the rate of one percent per month on the unpaid balance until paid in full. A liability mall not arse if a good atilt dispute exists as to the agency's obligation to pay all or a portion of the ability. Vendors shall invoice the State separately for interest on delinquent amounts due. The billing sat reference the delinquent payment, the number of days interest to be paid and the applicable interest rate. (Ref. Sec 24. 30- 202(24). 0 R.S., as amended.) 12. Assignment_ Except to assignment of antitrust Gams and accounts receivable, neither party to the contract may assign any portion of the agreement without the prior written consent of the other party Vendor and State recognize that in actual economic practice, antitrust violations ultimately impact the puigaser. Therefore, vendor hereby assigns to the State any and a1 daims it may now have or hereafter acquire under federal or sate antitrust laws relating to the Iancaar products or ser- vices purchased Or acquired by the State of Colorado pursuant to this purchase order. Assignment of agr trust and aCCOuras receivable May be made only with written notice to the State. 13. indemnincetion. nee event any ankle sold or delivered older this purchase order is covered by any patent copyright trademark, or application therefor. the vendor will indemnify and hold armless the State of Colorado from any and at loss. costexpenses and legal fees on account of any claims, legal actions, or judgements on accord of manufacture, sale or use of such article in violation, inhrige- rsent er the like of rights Wider such patent, copyriglht, trademark or application. It this puNuse order is to services, to Be extent authorized by law, the c retractor shalt indemnity. save, and hold armless the State, is employees and agents. against any and al claims, damages, liability and court awards indudsg costs, etpensen and attorney fees ironed as a resut of any act or omission by the vendor, OF its enlpbyees, agents aEWrtegas or assignees pursuant to the tams of this purchase order. 14. Independent Contractor. THE CONTRACTORNENDOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE NEITHER THE CONTRACTORNENDOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR/VENDOR SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTORNENDOR SHALL PAY WHEN DUE ALL REWIRED EMPLOYMENT TAXES AND IeanadF TAX WITHHOLDING, INCLUDING ALL FEDERAL AND STATE INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS CONTRACT. CONTRACTORNENDOR ACKNOWLEDGES THAT THE CONTRACTORNENDOR AND ITS EMPLOYEES ARE NOT ENTI- TLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTORNENDOR OR A THIRD PARTY PROVIDES SUCH COVERAGE MID THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTORNENDOR SHALL HAVE NO AUTHO- RIZATION. EXPRESS OR IMPUED. TO BIND THE STATE TO ANY AGREEMENTS. UABIUTY. OP UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTORNENDOR SHALL PROVIDE, AND KEEP IN FORCE, WORKERS' COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF CONTRAC- TORNENDOR ITS EMPLOYEES. AND AGENTS. 15. Communication M communications, including reports. notices, and advice of any nature. con, earning administration of this purchase order, prepared by vendor for the state agency's use, must be furnished solely to the Purchasing Agent within the agency purchasing office. 16. Vendor Forms. In the event bidder's form(s) or pans) of forms are included as an anachment(s), bidder agrees that in the event of inconsistencies or contradictions. the terms and conditions of the solicitation document sal supersede and control over those contained in the bidder's lorm(s) regard- less of any statement to the contrary in a bidder form(s). 17. Compliance Wei Laws. Bidder agrees to comply with all appliable federal and state laws, regu- lations and policies, as amended. including those regarding discrimination, unfair labor practices, anti - kickback and collusion. 1B. Amerkans with Disabilities Act (ADA) Requirements. If this solicitation contemplates the provi- sion of state services to the public, the vendor shall, in addition to any other requirements under Title II I of the Americans with Disabilities Act, comply with the Tele II requirements of the Americans with Disabileles Act regarding the accessibility of the Sale's services and programs, as an explicit require. ment. The vendor assures that, at all times during the performance of any resulting contract, no quali- fied individual with a disability sall, by reason of that disability, be excluded from participation in, or be dead benefits of, services, programs, or activities performed by the vendor for the benefit of the State. 19. Insurance. The contractor sat obtan, and maintain at at times during the term of this purchase order, insurance as specified in the solicitation, and shall provide pool of such coverage. 20. Venue. The laws of the State of Colorado. U.S.A. shall govern in connection with the fometion. performance and the legal enforcement of this purchase order. Further, 24 C.R.S. 101 through 112. as amended. and Rules adopted to inclement these statutes. govern this procurement. 970280 Attachment A COVER PAGE EMPLOYMENT AND TRAINING PROGRAMS FOR OLDER INDIVIDUALS PROGRAM YEAR 1997 Proposal # Client Group(s) to be Served: JTPA NAME OF APPLICANT AGENCY: Address: Title IIA & Title III Older Weld County Area Agency on Aging Worker Program P.O. Box 1305 City: Greeley Phone: (970) 353-3800 Ext. 3320/3330 Contact Person: florin E Piper / Director Zip: 80632 Pete D. Archuleta Older Worker Specialist Title: APPROXIMATE PROJECT DATES: Start: Jill y 1. 1997 End: June 30, 1998 AMOUNT REQUESTED: $ 50,000 SIGNATURES: binda E._ Piper Name and Signature of Person Pre Walter J. Speckman Name and Signature of Chief Administraft0 cer of Applicant Agency MANDATORY PROPOSAL REQUIREMENTS Please initial to indicate that the following required sections are included in this proposal: Statement of Need Goals and Objectives Service Delivery System Administrative Capability Past Performance Cooperation and Coordination Budget Evaluation 02/10/97 Date 02/10/97 Date HALLSEILStSPUWIPSHABWOwJn S O?,fO C. PROGRAM ABSTRACT: The Weld County Area Agency on Aging Older Worker Program was established in 1983 to meet the needs of the 55+ population in Weld County. We are applying for $50,000 to support recruitment, training, and job development activities for 25 Title II -A participants and 5 Title III EDWAA participants. The program coordinates with the Title V Green Thumb Program, Rocky Mountain SER Jobs for Progress the local SDA and the Weld County Human Services Learning Center Lab which trains eligible older workers in the use of the computer and provide individualized GED instruction. The Learning Lab is a excellent resource center because it allows the eligible participant to start training in a low-key environment. The target group for the program are those individuals who meet the age and income requirements for the IIA JTPA Older Worker Program as well as the Title III EDWAA Program. Of the twenty-five Title II -A participants, eighteen will be placed in quality full-time or part-time employment of not less than twenty hours per week, for a placement rate of seventy percent. Of the five Title III participants, four will be placed in quality full-time or part-time employment of not less than twenty hours per week, for a placement rate of seventy percent. The placement wage will not be lower than $4.85 per hour, with an anticipated average placement rate of $6.00 per hour. We will enroll eightteen Title IIA and three Title III JTPA eligible older worker participants in hard skills training at Aims Community College, Front Range Community College or the Weld County Human Services Learning Lab. We will enroll three Title IIA and one Title III JTPA eligible older workers in a on-the-job training activity. Coordination with the Green Thumb Program will allow us to place five eligible Title IIA participants in short-term subsidized training. Work experience opportunities for two Title IIA and one Title III JTPA eligible older workers will also be provided. The goals will be met with the following objectives: Aims Community College, Front Range Community College, AARP Works Program, the Weld County Human Services Learning Lab, the On -The -Job Training Program , and the Work Experience Program will be utilized for training. Coordination will continue with Bonell Good Samaritan Center and other local agencies in Weld County to train and place eligible JTPA participants. We will use an employability development plan that will develop the best possible plan for the client. Recruitment of new clients will occur through advertising in newspapers, weekly church newsletters, agency brochures, posters, and word-of-mouth advertising by satisfied clients. Jjob development will be emphasized to assure that employers are aware of the Older Worker Program in Weld County. We will do desk -side counseling for those JTPA participants in need of counseling. Counseling will be limited to job search and job placement problems only. We believe that the goals and objectives set for the coming year will result in a positive outcomes. 970280 D. PROGRAM NARRATIVE: 1. Statement of Need: The growth and overall well being of older adults fifty years of age and older, particularly low income and minority seniors, will influence the specific initiatives of the Area Agency on Aging Seniors In Industry Program in 1997 and beyond. According to the Colorado Employment Herald, January 1995 population for Weld County/Greeley is at 148,355. Persons 55 years of age and older is 22,973. This represents 15.4% of the total population of Weld County. According to analysis taken from the Weld County Area Agency on Aging Four Year Plan; between 1980 and 1990 the 60 and 75 plus cohorts increased by 66.2% . Of particular interest is a comparison of the change in the 60 plus population for Weld County as compared to 15 other Area Agency on Aging planning and service areas throughout the state. According to an analysis prepared by the Aging and Adult Services Division, Weld ounty will experience a 28.6% increase in the 60 plus between 1980 and 2000. This places Weld 25th out of 63 Colorado counties in 60 plus growth rate for this time period. An examination of selected subgroups as a percent of the State total shows Weld County ranked 7th out of 63 counties in percent of low income 60 plus, 6th in percent of minority 60 plus, and finally 1st in percent of rural population 60 plus. (Revised Population Estimates, Division of Local Affairs) The 55 plus and 60 plus current and projected census data indicate that specialized employment services for older adults continue to be a needed service for Weld County older adults. The tremendous growth in the housing market continues to price many seniors out of the rental market. We believe many seniors will need part time work to keep up with the inflationary growth in the housing sector. Another factor that could impact the Weld County older adult is the competition for jobs brought on by the new welfare reform law. A positive factor is the change in the OAP regulations which allows an older adult on OAP the opportunity to work to earn extra money without the fear of loosing their benefits. 2. Goals and Objectives: Older workers are no longer looked at as a liability. With new businesses moving into the area the demand for workers is increasing. Weld County unemployment rate is now at 3.7%. We believe that, with the right marketing strategy and aggressive job development, quality employment can be obtained for the older worker. Goals for the Seniors In Industry Program will be addressed through two major performance areas. These performance areas are first, 9707110 recruitment of eligible older workers and second, measurable training and job development outcomes. The following are specific goals in these two major performance areas that will be achieved under this proposal: Marketing and Recruitment Goals * Newspaper advertisements (Greeley Tribune) - monthly * Newspaper advertisements (Rural Papers) - quarterly * Seniors Marketplace (monthly articles in coordination with Title V Older Worker Program) * Posters (Senior Centers, Job Service) - continuous * New Brochures - continuous * Church bulletins - bi annually * South Aims Campus - Recruitment coordination registrars office - quarterly * Recruitment letters to all 55 plus job service registrants - monthly * Referrals from employers seeking opportunities for older workers facing lay off - continuous coordination with EDWAA Program * Presentations to Rural Senior Aide Coordinators - quarterly * Formalized recruitment and placement with six key Weld agencies * Notices to OAP recipients (in coordination with Department of Social Services) (Bold represents new recruitment goals for this proposal) Job Development Goals * Enroll twenty five Title IIA JTPA eligible older worker clients in a JTPA activity by June 30, 1998. * Enroll five Title III EDWAA eligible older workers in a JTPA activity by June 30, 1998. * Enroll nineteen Title IIA and three Title III JTPA eligible clients in hard skills training at Aims Community College, Front Range Community College, or the Weld County Human Services Learning Center Lab by June 30, 1998. * Enroll three Title IIA and one Title III JTPA eligible clients in a on-the-job training activity by June 30, 1998. * Coordinate with the Title V Green Thumb Program to enroll five Title IIA JTPA eligible clients in a short-term subsidized training site by June 30, 1998. * Provide work experience opportunities for two Title IIA and one Title III JTPA eligible clients by June 30, 1998. Of the twenty five Title IIA JTPA eligible clients enrolled, eighteen will be placed in quality full-time or part-time employment of not less than twenty hours per week, for a placement rate of seventy percent. Of the five Title III JTPA eligible clients enrolled, four will be placed in quality full-time or part-time employment of not less than twenty hours per week, for a placement rate of seventy percent. The placement wage will not be lower than $4.85 per hour, with an average placement wage of $6.00 per hour. We will be serving only those JTPA eligible applicants who are residents of Weld County. 3. Administrative Capability: The Seniors In Industry Program is part of the Weld County Area Agency on Aging which is one of three major programs administered under the umbrella of Weld County Division of Human Services (WCDHS). Besides aging programs, services for children and families and a full range of employment services is offered through the 9'70??0 WCDHS umbrella. Combined, this non profit governmental agency has an average budget of 5 million in local, state, and federal dollars per year. The Board of County Commissioners is the legal policy making board for WCDHS. The Area Agency on Aging has had a central role in planning and resources development for Weld County older adults for over 19 years. The office has grown to encompass a full range of services for older adults. These services are offered directly or through contracts with community agencies to address needs of seniors along the continuum of abilities including long term care case management services. We believe this environment is an ideal organizational placement for the older worker program. This environment provides the older worker specialist with a broad range of services and contacts in the aging network and with a wide variety of employment services (Job Service and JTPA) through WCDHS Service Delivery Area - all under one roof The Older Worker Specialist has six years of experience working in the older worker program. At age 48 this employee experienced personally the trauma of a lay off due to the reorganization of a company he had worked for for 25 years. He retrained with assistance from the EDWAA Program and graduated with honors from Aims Community College. His personal experience has given him the skills and sensitivity required to work with both older adults and employers. The Older Worker Specialist conducts the assessment and the Individual Service Strategy for each of the individual older worker participants. He has access to the VAX management information system network, and he uses a terminal on his desk for client tracking. He makes all the necessary entries and updates for the older worker participants. The Older Worker Specialist also does all the reporting of the activities associated with the older worker program, including the quarterly report sent to the Governor's Job Training Office, the report to the local Private Industry Council, and a monthly activity report to the Director of the Area Agency on Aging. The Administrative Assistant for the Area Agency on Aging, who is bilingual, assists with outreach in the Hispanic older worker community in Weld County. Personnel within the Service Delivery Area assist with intake and registration of the older worker when necessary. Several workers directly associated with the older worker program are in their late forties and early fifties, none are 55 years of age or older. The WCHS Fiscal Officer is responsible for all the fiscal accounting and reporting for the Seniors In Industry Program. Copies of the bonding certificates for Weld County employees are attached. 370?±}© 4. Current and Past Performance: The idea for an older worker program in Weld County was first discussed in 1980 as an Area Agency on Aging initiative. This initiative came about because of the number of requests coming to the Area Agency on Aging for employment assistance. The Area Agency worked with the local Private Industry Council to develop the first program. In the beginning, training funds were not available. In 1986, the Area Agency applied for its first grant under the Job Training Partnership Act in order to provide training opportunities as well as job matching. Some of the first trainees under this grant are still employed. The original name of the program was changed from Seniors Serving Industry to Seniors In Industry to avoid confusion with the Supplemental Security Income Program. In the thirteen years of its existence, the Seniors In Industry Program has served hundreds of clients. The typical client has been the displaced homemaker with few marketable skills; men who, because of health reasons, require less strenuous work; workers 55 years of age and older who have been laid off due to economic conditions; workers with outdated skills; and workers who need extensive counseling to build up their self- esteem and confidence. The average age of the older worker client has risen from sixty to sixty-two and the average annual reportable income of $1,580 has gone to $3246. The reportable average income for program years 1993 and 1994 rose to approximately $6,500 per year due in part to the change in the JTPA income eligibility requirement. For the program year 1995-1996 the income guidelines were changed to reflect a 25% Social Security disregard. Demographically, 85% have been non minority, 15% percent minority, 70% female, and 30% male. The placement rate the last five years has been between 65 and 70 percent. The placements have been for an average of 30 hours per week and at an average hourly wage of $ 5.87. The average length of enrollment for the JTPA eligible client has been six months. The Seniors In Industry Program provides initial desk -side counseling to the eligible client. If needed, the client is enrolled in a job club activity that will teach job search skills, resume writing, and interviewing skills. The AARP Works Program has been a very valuable resource for this type of training. Job search assistance is provided to those people who are in need of the service. Job development is also provided as part of the job search effort. Being co -located with the Weld County Job Service Center offers the opportunity to share job orders that are placed by phone. Since 1983 the older worker program has stressed retraining as an important part of placing the older worker into employment. Aims Community College has been available for classroom training since the program began. They have offered classes that are formatted strictly for 9?0" Pa the older worker. Aims has been able to offer vocational training, computer training, and technical skills training to those clients who have chosen to use their services. Four years ago another training resource, the Weld County Human Services Learning Center, was made available for use by the older worker client. This has proven to be a very beneficial resource center, because it allows the older worker to learn in a low-key environment. In the past four years many JTPA eligible clients have taken advantage of computer classes offered through the learning center. The learning center also offers clients the opportunity for individualized GED training. We continue to offer on-the-job training and the work experience program. The Title V Green Thumb Program is used for those clients who need training but, because of economic hardships, also have to work to survive. The Green Thumb Program accounted for fifteen subsidized training slots with local host agencies. During the last five years, we have placed in excess of one hundred older worker clients into classroom or vocational training. There were fourteen clients placed in on-the-job training activities and four clients placed into a work experience position during the last five years. For three of the last six years, Colorado Community College and Occupational Education System (with money provided by the Governor's Job Training Office) was the funding source for the Seniors in Industry Program. The last three years funding was received from the Governor's Job Training Office. For the program year 1990-1991, the program was granted $19,475, for the program year 1991-1992 we were granted $35,000, and for program year 1992-1993 we were granted $31,500. Program year 1993-1994 saw our funding increase to $37,500 and for program year 1994-1995 our funding was decreased to $28,500. Our funding for program year 1995-1996 was $34,800 for Title IIA and a first ever funding amount of $10,000 for the Title III EDWAA Program. Program year 1996-1997 saw our funding cut to $25,000 for the Title IIA Program. No funds were received for the Title III EDWAA Program for the 1996-1997 program year. Our coordination efforts with Rocky Mountain SER, Larimer County Employment & Training, AARP, Aims Community College, and the Green Thumb Program has worked well in strengthening the older worker programs in northern Colorado. Our actual performance versus the planned performance this program year is within the acceptable levels set by the funding source. In the program years 1990-1993, we were able to meet or exceed the goals set forth for those years. Because of changes to the income eligibility requirements of the JTPA regulations and funding for program year 1993-1994 being delayed, the program years for 1993 and 1994 were challenging. Taking into consideration the depressed economic 9'70"'10 conditions in Weld County for so many years and the difficulty in working with the older worker, we believe that we have done well in serving the needs of the older worker population in Weld County. 5. Collaboration and Coordination Strategies We are planning to utilize all the supportive services that are available to the older worker program in Weld County. Aims Community College will continue to be our main source for classroom and vocational training. Aims will tailor classes just for the older worker participant. The expansion of training to the Aims South Campus, located near Fort Lupton, worked out well. The south campus serves a growing sector of the county due to its close proximity to Denver and the new airport. The marketing coordinator for Aims South has agreed to coordinate closely with the Area Agency on Aging to reach out to qualified older workers in the area and to tailor classes to meet their needs. This will be accomplished through collaboration with the registration process, Aims outreach flyers and radio announcements, and public speaking engagements. Also Aims South will provide classroom space for the AARP Works Program at no charge to the older worker program. The Aims Geriatric Aide Program is a nursing home and home health aide training program done in cooperation with local nursing homes. Six (6) older worker trainees have been referred to this program to become certified aides. With the growing demand for qualified aides, we expect referrals to this program to continue. The Weld County Job Service, a SDA program and the local One -Stop Center, provides the needed resources to effectively operate a successful older worker program. The Service Delivery Area shares job orders, the use of Employability Development Plans, the MIS Vox System, OJT contracts, and a comprehensive computerized learning center with the Older Worker Program. The Learning Center which provides fifteen computers for individualized training is an excellent on site training resource. The Learning Center staff will coordinate with the Seniors in Industry Program to furnish and update materials for use in our job club activity. The Learning Center staff is also coordinating with the Seniors in Industry Program to develop a marketing strategy specifically to be used in job development efforts. Another coordination strategy which will continue under this proposal is outreach to the WELDCOS, Inc. which is a not for profit umbrella organization comprised of 25 rural senior aide coordinators. Due to the rural nature of Weld County 9'70"'!0 and due to the fact that the census data places. The Seniors In Industry Program will place more effort on recruiting rural seniors. The WELDCOS, Inc. organization meets monthly. The Area Agency on Aging staff and the Older Worker Specialist, specifically will provide these coordinators with brochures, flyers, and opportunities for speaking engagaments to explain and promote the program. We will continue to co -enroll participants with the Title V Green Thumb Program for short-term subsidized training for the older worker participant unable to attend training without a job. Rocky Mountain SER will again be used as a cooperative partner. As a program of the Weld County Area Agency on Aging, the Older Worker Program has the opportunity to keep current on the aging issues that can affect the older worker. Area Agency staff also are another good employment resource. Case managers with the Area Agency on Aging have been able to make job referrals to the Older Worker Specialist for families in need of in -home health care or general maintenance to their clients' homes. Other agencies which collaborate with the Area Agency on Aging Older Worker Program is Meals on Wheels, Weld Mental Health Peer Counseling Program, American Red Cross, and United Way. The new initiative is a recently formalized collaborative effort with six Weld County Agencies directly involved in the employment of older adults. This agreement was reached in a meeting among representatives from Bonell Good Samaritan Center, Western Temporary Services, Inc., Absolute Temporary Services, Seniors Are Special Respite Care Program, RVNA Home Health Care, Inc., and the Aims Community College CNA Program. These agencies have offered to directly assist the Seniors In Industry Program recruit and place older workers. This group will meet at least quarterly to review the needs of Older Workers and how recruitment and placement can be advanced. Specific areas of assistance will be recruitment of older workers for home health aide and respite aide openings and referral for subsidized training opportunities from the temporary employment agencies. We believe this new collaborative effort will improve and expand our ability to serve older workers in our community. 6. Budget: The budget request is $50,000. Of that, $40,000 will be used for the Title 11A Program and $10,000 will be used for the Title III EDWAA Program. Of that request, 10% or $5,000 is Administrative, 73% or $36,299 is Direct Training 970290 and 17% or $8,701 is Training Related. The following breakdown shows all estimated costs budgeted within each cost category. All personnel percentages are estimates of time staff will spend on activity benefiting this grant. Cost Category Breakdown ---Administration 5% Salary + fringe --Director, Area Agency on Aging --Management of grant, assures compliance with program requirements & evaluates outcomes --$2,726.. 2% Salary + Fringe --Fiscal officer ---Budget, reporting and audit of grant ---$868. 2% Salary + Fringe--Accountant--Cost allocates to grant & tracks expenditures to grant ---$524. 2% Salary + Fringe --Client Services Tech. --Eligibility verification & MIS for grant requirements --$482. Operating costs associated with administrative staff ---$400. Total Administration budget $5,000. Cost Category Breakdown --Direct Training 40% Salary + Fringe --Client Services Technician --Objective assessment, ISS, skill level evaluation, counseling, testing and case management ---$10,670. 4 OJT's at an average of $1,700 each ----$6,800. 15 clients enrolled in secondary education --average 2 quarters cost = $600, $600 x15 clients = $9,000. 7 clients enrolled in computer educational lab for hard skills training --3 month program at $75/month for 7 clients = $1,575. 5 clients enrolled in short term subsidized employment---avg. $500/client x 5 = $2,500. Direct Training Cost Category Breakdown continued 3 Work experience clients--20hrs/wk. for 12 weeks @ $5/hr + FICA & Worker's Compensation = $3,932. Staff training costs ---$500. Direct costs associated with training activities --$1,322 Total Direct Training Budget ---$36,299. 970^'80 Cost Category Breakdown--Training-Related 30% Salary + Fringe --Client Services Technician --Outreach, intake, initial assessment, orientation, referral, job search assistance, job club, job development, follow-up, etc. ---$8,001. Supportive services for clients ---$200. Direct costs associated with training related activities ---$500. Total Training Related Budget = $8,701. Total Budget = $50.000. Evaluation and Continuation: a. Evaluation: Monthly activity reports on the Seniors in Industry Program are submitted to the Private Industry Council and the Supportive Services Committee of the Weld County Area Agency on Aging Advisory Board. The Director of the Weld County Area Agency on Aging is given a monthly summary report on the Seniors in Industry Program activities. The Area Agency on Aging Director and the Older Worker Specialist meet on a regular basis to discuss activities of the Seniors in Industry Program. These staffing meetings have helped to provide timely information to the Area Agency on Aging Director and have allowed for evaluation changes to be made to the program. The required state reporting is submitted on a quarterly basis. b. Continuation: In the event these funds are exhausted we will explore other sources of funding for our older worker program. We would work with the Service Delivery Area for possible funding through their IIA Adult Program. There are also private sources available that will often fund older worker programs. The Colorado Senior Employment Network has in the past offered to develop a list of possible funding sources that could be used at a time of emergency or to supplement the funding that is obtained from JTPA. This could still be looked at as a viable option. Though training opportunities would be weakened without training funds; the Area Agency would seriously consider continuing some form of specialized job matching for Weld County older adults. 970^0 JTPA Title II -A IMPLEMENTATION PLAN Attachment B List below the specific program objectives to meet your program goals. State objective end results; quantify as appropriate. Please provide a timetable and action plan to implement the goals and objectives described. PROGRAM TITLE Weld County Area Agency on Aging/Seniors in Industry Program PROGRAM OBJECTIVES (Quantify; State as End Results) Activities related to Program Objectives TARGET COMPLETION DATES MEASUREMENT METHOD Enroll 25 eligible older Advertise in newspapers, weekly June 30, 1998 Monthly & workers. church bulletins, agency brochures, word of mouth advertising from satisfied clients. quarterly reporting Enroll 19 eligible older Enroll at Aims Community June 30, 1998 Monthly & workers in hard skills training. College, Front Range Community College, Weld County Human quarterly reporting Services Learning Lab. Enroll 3 eligible older workers in an OJT activity OJT Training Program (JTPA) June 30, 1998 Monthly & quarterly reporting Enroll 5 eligible older workers in the Green Title V Green thumb Program June 30, 1998 Monthly & quarterly reporting Thumb Program Enroll 3 eligible older JTPA Work Experience Training June 30, 1998 Monthly & workers in a Work Program. quarterly reporting Experience Activity 97O 2O JTPA Title III EDWAA IMPLEMENTATION PLAN Attachment B List below the specific program objectives to meet your program goals. State objective end results; quantify as appropriate. Please provide a timetable and action plan to implement the goals and objectives described. PROGRAM TITLE Weld County Area Agency on Aging/Seniors in Industry Program PROGRAM OBJECTIVES (Quantify; State as End Results) Activities related to Program Objectives TARGET COMPLETION DATES MEASUREMENT METHOD Enroll 5 eligible older Advertise in newspapers, weekly June 30, 1998 Monthly & workers. church bulletins, agency brochures, word of mouth advertising from satisfied clients. quarterly reporting Enroll 3 eligible older Enroll at Aims Community June 30, 1998 Monthly & workers in hard skills training. College, Front Range Community College, Weld County Human quarterly reporting Services Learning Lab. Enroll 1 eligible older workers in an OJT activity OJT Training Program (JTPA) June 30, 1998 Monthly & quarterly reporting 970 ,7,0 Attachment c QUARTERLY PROGRAM PERFORMANCE AND EXPENDITURE FORM Title II -A Older Worker QUARTER NUMBER OF CLIENTS SERVED NUMBER OF CLIENTS PLACED FUNDS EXPENDED Jul. -Sept., 1997 8 (8) 5 (5) $12,800 ($12,800) Oct. -Dec., 1997 8 (16) 5 (10) $12,800 ($25,600) Jan. -Mar., 1997 4 (20) 3 (13) $ 6,400 ($32,000) Apr. -June, 1997 5 (25) 5 (18) $8,000 ($40,000) Title III EDWAA QUARTER NUMBER OF CLIENTS SERVED NUMBER OF CLIENTS PLACED FUNDS EXPENDED Jul. -Sept., 1997 2 (2) 1 (1) $4,000 ($4,000) Oct. -Dec., 1997 1 (3) 1 (2) $2,000 ($6,000) Jan. -Mar., 1997 1 (4) 1 (3) $2,000 ($8,000) Apr. -June, 1997 1 (5) 1 (4) $2,000 ($10,000) Note: ( ) Figures are cumulative .970:7J0 February 4, 1997 Vicky Ricketts, Executive Director Governor's Job Training Office 720 South Broadway, Suite 550 Denver, CO 80222 Dear Ms Ricketts: WELDCO'S Inc. is a private non profit organization made up of senior representatives from twenty-two (22) rural communities throughout Weld County. We are organized to provide information and referral, educational and recreational opportunities for older adults in our communities. Our monthly meetings are staffed by the Weld County Area Agency on Aging who provides us technical assistance on an on going basis. We are most happy to support the Area Agency's proposal for funding to help provide training and placement for qualified older workers. We regard this as a valuable resource to our communities and commit to refer older workers to the program when appropriate. One of our current senior coordinators is now a paid employee with her town after completing a cooperative training program through Title V and the Weld County JTPA Older Worker Program. We look to the Area Agency as a "help source" for many situations encountered by our clients. The Area Agency Older Worker Program is one of many vital services that this agency provides that we depend upon. Sincerely, Hilda 447 Linda Kudrna, President WELDCOS Incorporated Fort Lupton Senior Center Fort Lupton, Colorado 80621 ROCKY MOUNTAIN JOBS FOR PROGRESS, INC February 4, 1997 Vickey Ricketts, Director Governors Job Training Office 720 South Broadway, Suite 550 Denver, CO 80220 Dear Ms. Ricketts, Rocky Mountain SER/Jobs for Progress, Inc. strongly supports the Weld County Agency on Aging in their funding request for Older Workers for FY 97. Our agencies will continue to collaborate services for older workers in this area. We will refer 55+ Hispanics desiring employment and training to Weld County Agency on Aging. This is a vital service as SER historically has targeted and provided services to the Hispanic population. Only by maintaining this strong relationship can we assure that all older workers are receiving quality services in Weld County. Sincerely, Joe Andrade Senior Field Representative 805 7th Street . Greeley, CO 80631 . (970) 353-9251 . (303) 353-9341 (faiso n 02.04.94 12:48 NO.569 P02 r Service . Ilnip)oynitzti . nab* February 4,1997 Vicky Ricketts, Director Governor's Job Training Office '720 South Colorado Blvd., Suite 550 Denver, CO 80222 Dear Ms. Ricketts: L am writing on behalf of the Weld County Area Agency on Aging and the proposal they are submitting to provide services under the Job Training Partnership Act in Colorado. Green Thumb has developed a cooperative agreement with this agency in order to assure older persons will have the opportunity to develop competitive Job skills. Green Thumb will offer the following as Title V Bladed positions are available: 1. Training through community service and government agencies. 2. Unsubsidized job development/assistance. 3. Payment of minimum wage for approved hours worked while enrolled. 4. Develop private sector job training opportunities in cooperation with JTPA. 5. Make appropriate referrals to Weld County Area Agency on Aging for support services and Older Worker Program. t Coordinate co -enrollment activities with JTPA programs administered by Weld County Arca Agency on Aging. We are committed to coordinate outreach, intake, and assessment of program participants to the extent feasible to avoid duplication of effort and remain in compliance with each agency's roles and regulations. Thank you for this opportunity to support the Weld County Area Agency on Aging proposal to provide job training services. Sincerely, Margaret A. Auker (Peggy), M.P.A. Director Wyonang/Cotorado/Ulah Program 1902 TlIONxn AvEM% • SUM 209 CHETUNNE • WYOMINO 82001 307.034,7417 PHONE 307.658.4187 PAX 'x hh National Office 2000 N. 14TH ST • Sian Boo ANar1ATON • Warms/. 22201 703.52'2.7072 PHONE 703.522.0141 PAX ' S.r ti. ita.•f . f WliDc COLORADO February 4, 1997 Vickey Ricketts, Director Governor's Job Training Office 720 South Colorado Blvd., Suite 500 Denver, Colorado 80222 Dear Ms. Ricketts: DEPARTMENT OF HUMAN RESOURCES EMPLOYMENT SERVICES OF WELD COUNTY 1551 NORTH 17TH AVENUE P.O. BOX 1805 GREELEY, COLORADO 80632 APPLICANT (303) 3533815 EMPLOYER (303) 3533800 As Director of the Weld County Employment Services I would like to support the Weld County Area Agency on Aging Seniors In Industry proposal to provide services to older workers under the Job Training Partnership Act. For many years now our two programs have collaborated closely as a result of being peer agencies under the Weld County Human Services umbrella organization. We commit to provide to Seniors In Industry the following services: Access to daily job orders Access to the Computerized Learning Center for GED and computer training Access to the VAX System Use of forms Registration and intake services Client referrals to the Seniors In Industry Program Cooperation and collaboration with EDWAA services Any service that will maximize the ability of the program to serve the older workers Assistance with job development and employer contacts This program has been a valuable service for Weld County seniors and will be a key service for seniors in the coming years. We are happy to have a closely coordinated relationship with this program. Sincerely yours, La Perez, Director Weld County Employment Services 13702 mEmoRAnDum Wilk COLORADO To George E. Baxter, Chair Date February 10, 1997 oax From Walter J. Speckman, Executive Director,Human Services subject: Older Worker Grant Proposal Enclosed for Board approval is a grant proposal to the Job Training Partnership Office. The grant application is for $50,000 to provide employment counseling, training, job development, and job placement for 30 low income older adults 55 years of age and older. This program is administered by the Weld County Area Agency on Aging with support from Weld County Employment Services. Job Training Partnership Act funds have been available to Weld County for this program since 1986; however, each application is competitive and there is no guarantee of funding. Questions may be directed to Linda Piper, Director Weld County Area Agency on Aging, extension 3320. 970280 Hello