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Home My WebLink About970573.tiffRESOLUTION RE: APPROVE 1997 COMMUNITY SERVICES BLOCK GRANT PROJECT PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a 1997 Community Services Block Grant Project Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, and the Colorado Department of Local Affairs, commencing March 15, 1997, and ending March 14, 1998, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 1997 Community Services Block Grant Project Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, and the Colorado Department of Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of March, A.D., 1997, nunc pro tunc March 15, 199T ty Clerk to the Board eputy Cler o the Board APPRQIJED AST ORM: ounty A rn BOARD OF COUNTY COMMISSIONERS WELQ COUNTY, COLORADO Georg G E. Baxter, Chair oastance L. Harbert, Pro -Tern Dale Hall -;-1, / - I... . AHFT L<� Barbara J. Kirkmeyer W. H. Webster GU) C do: 7{6 970573 HR0068 1997 CSBG PROJECT PLAN GRANTEE- Weld County T)ivisinn of Tillman cervirec ADDRESS. P n Rnx 1Rn5, fxreeley rn S0617 PROJECT CONTACT PERSON• Walter T Sperkman (Name) Executive Director (Title) (970)151-1R00 (Phone) (970) 356-3975 (Fax) COUNTIES INCLUDED IN THIS PLAN (For multi -county service areas). N/A DATE: March 14. 1997 Objectives: CSBG ALLOCATION: $194,17RT FEDERAL OBJECTIVE CSBG DIRECT SERVICES CSBG NON -DIRECT SERVICES CSBG FUNDS ALLOCATED 1. Employment $ 7,895 $ $ 7,895 2. Education $ $ $ 3. Income Management $ $ $ 4. Housing $ $ $ 5. Emergency Services $ $ $ 6. Nutrition $ $ $ 7. Linkages with Other Programs $ 176,483 $ 10,000 $ 186,483 8. Self-sufficiency $ $ $ 9. Health $ $ $ 10.Other $ $ $ TOTAL $ 184,378 $ 10,000 $ 194,378 970573 I.(A).Objective 1 Employment (Direct Services): Employment Services of Weld County (ESWC) concentrates on providing a variety of employment, training, and educational services to many target groups in Weld County. The Job Training Partnership Act programs provide personal assessment, goal planning, training, educational enhancement, work experience, and job placement activities to low-income, at -risk adults and youth in Weld County. The New Directions program provides the same services targeted at AFDC clients. Job Services works with all employers and citizens of Weld County in supplying employment opportunities and information. ESWC works in coordination with Aims Community College and the University of Northern Colorado in arranging educational opportunities for clients. ESWC also works with several public and private businesses to provide employment opportunities that benefit clients and move them on the road to self sufficiency. Subcategory 1.3 lob Placement/Develooment CSBG funds allow for .25 FTE of a Client Services Technician in ESWC to work with clients in our federally funded programs. This FTE cannot be covered by other ESWC grants and by funding it CSBG allows us to serve more at -risk clients needing employment and training. The need for this service is continuing to grow as shown by our increasing number of clients enrolling for these services. These activities are not being subcontracted II (B)Objective 7 Linkages with Other Programs (Direct Services): Weld County Area Agency on Aging (AAA) provides a myriad of services targeted at the senior population of Weld County. The Older American Act Programs provide; home health care, elderly day care, peer counseling, respite care, general and minority outreach programs, legal counseling, ombudsman services, congregate nutrition at twenty-two sites around the County, home -delivered meals, nutritional counseling, in -home cleaning, elder abuse awareness, health/prevention services, liquid supplemental nutrition, as well as, advocacy, information and referral to the most -in - need senior population of Weld County. AAA also provides LIHEAP registration for seniors. The AAA is also a model state program for the Single Entry Point which provides case management services for clients referred from Social Services in need of Home and Community Based Services (HCBS), Home Care Allowance and Adult Foster care. AAA also provides Older Worker employment and training opportunities for the low-income seniors through Job Training Partnership Act programs. There are always gaps in services that need funding to enhance. Based on the results of several senior citizen surveys conducted in 1994 as part of the 1996-2000 Weld County Transit Development Plan, Human Services has chosen to target the rural elderly of Weld County with CSBG funds. Due to the size and rural nature of the county, this is a growing in -need population. Attachment #1 is a 1990 map of Weld County provided by UNC Geography Department, showing the size of the County and the percent of older persons 65 and older and how that population is spread throughout the rural parts of Weld County. Attachment #2 is "Percent of 60+, 65+, 75+, 85+ populations by Individual Weld County Towns" from the 1990 census statistics. Attachment #3 is "Weld Population Trends By Selected Cohorts --1970-2010" from the Colorado Division of Local Governments. It shows the projected increase in Weld County's 60-85+ population increasing from 66-70% from 1970-2010. Attachment #4 is "Selected Subgroups of the Older Population in Colorado as a Percent of the State Total" from the Colorado Division of Local Governments and 1990 and 1992 Census statistics. This attachment shows that Weld County has a 3.96% of the Colorado's 60+ population, 4.33% of the state's 75+ population, 4.06% of the state's 60+ low-income population, 3.85% of the state's 60+ minority population, 8.16% of Colorado's rural population, 3.84% of the state's 65+ frail disabled population. Attachment #5 is "65 and Older Poverty Rate" supplied by AAA from the 1990 census statistics. This attachment shows the poverty rate for the 65 + population of Weld County was above the state average. Weld was 11.8% and Colorado was 10.4%. All these attachments combined show a constantly growing population of rural elderly spread widely around Weld County. Large percentages of this group are low-income, minority and frail disabled individuals. In the surveys and assessments that we have acquired Weld Counties rural elderly have shown a constant need for linkage of services and transportation. Human Services is trying to address those needs by using CSBG funds for the following activities; Subcategory 7.4 Transoortation Projects Provide volunteer transportation to rural elderly who otherwise would not be able to travel distances to receive necessary services. CSBG funds will be used to reimburse these volunteers for gas and use of their vehicles at a rate of $.27 per mile. This service is subcontracted with WELDCOS, a senior resource agency in Weld County. 2 970573 The Weld County Transportation Department (Transportation) provides minibus services to all Human Services funded programs. Transportation provides door-to-door rides for all Family Educational Network of Weld County (FENWC) children to and from the sites and services. Transportation also provides rides for the FENWC families to program activities. This department also transports ESWC clients to training , education or work sites. It also provides, as requested in this grant, minibus services to the Weld County rural elderly from the senior sites around the County. Transportation also gives door-to-door service to the developmentally disabled to and from educational, training and work or rehab sites in the County. The department has both general and disabled buses to meet all needs of the demand services provided. CSBG funds will be used to provide mini -bus service to transport our rural seniors from central locations on a specific day for trips to health facilities, shopping centers, recreational activities, social services needs, and meal sites. This service allows seniors to gain necessary social interaction with peers, as well as, provide access to health and social services. The funds will also be used to provide mini -bus service to transport our rural handicapped and developmentally disabled so they may maintain self-sufficiency by employment or rehabilitation and personal training Subcategory 7.5 Elderly Proiects Provide training sessions to senior aide coordinators and volunteers so they may be better equipped to provide elderly outreach and information referral services to the rural elderly. CSBG funds will be used to pay for .15 FTE Community Services Director (Coordinator, County Senior Aide Program) who will assist townships in the hiring and training of Senior Aides and volunteers, as well as assist in setting up centers, networking the various parts of the programs and setting up new programs and linkages. Subcategory 7.8 Other Linkage Projects CSBG funds will also be used to provide linkages between programs for the purpose of implementing welfare reform. As the impact of welfare reform becomes more clearly defined in Weld County, CSBG funds will be mobilized to support the process of coordinating programs, enabling clients to make the best use of public resources and promote growth toward self-sufficiency. Subcategory 7.1 Information aZ Referral Using CSBG funding for administration of this grant allows Human Services to plan, coordinate and fill gaps in already established programs, as well as budgeting, tracking and reporting required CSBG information. This service is provided by our own department and is not subcontracted. 3 970573 II. BUDGET Cost Category Employment Linkages TOTAL Personnel 6,790 84,593 91,383 Operating 1,105 91,890 92,995 Capital Equipment Subcontract 10,000 10,000 Indirect(%f salaries) TOTAL 7,895 186,483 194,378 A. PERSONNEL COSTS Employment Personnel: .25 FTE Client Services Technician Linkages Personnel: .15 FTE Community Services Director .05 FTE Administrative Staff 3.10 FTE Drivers who provide transportation services B. OPERATING COSTS These costs include supplies, gas and oil for the vans, postage, printing, phone charges, repair and maintenance costs and other purchased services needed to provide services for the CSBG activities. Also includes transitional funding for upcoming welfare reform. These funds will be used to train clients in aspects of welfare reform and deal with issues related to welfare reform. C. CAPITAL EXPENDITURES None D. CONTRACT/SUBCONTRACT COSTS This category includes the cost of the WELDCOS contract to provide volunteer transportation for our rural elderly that have no other means of transportation to necessary services. E. AGENCY INDIRECT None. F. TOTAL CSBG FUNDS BUDGETED Employment: $ 7,895 Linkages to other programs: Admin 29,157 Training & Support 11,994 Transportation Projects 113,332 WELDCOS 10,000 Welfare Reform 22.000 Total $194,378 970573 1 4 CD O, C c I • Cr) fTh CO U 0_ k C) c O c- 0 U n yuaunpE;1y C C 970573 Attachment #2 ?moo= CF 60+, 65+, 75+. E5+ P0POLdTZC35 BY Z5D +aL wan. t.4: -sir TC1J tB- Town AULT 1.107 OACONO EATON 1.959 Err 1.244' EVANS 3.377 FIRESTONE 1.359 FORT 1.27 T -S 5.19 FREDERICK 988 GARDEN CITT 199 GZLCZES- 1.084 • GR__ rY 50.525 GROVER 135 HUDSON 918 JOr`iSTC5:d 1.597 070 KZEZEY 950 A E.: J.1.= 1.712 LJC =L"ZE 1.1..F..8 456 1.505. MEAD u TTr- r='i 2.22E YLTs^.. 324 FLEECE 823 PL T:777--- 1.515 R,SY..rK 96 S.+=.1={C= 106 airsoH 5,062 LSSO nen 50+ oco 55+ cca 75+ ccr _25 (21.2:. 374 (15.7=; 407 (220.7:1 43 (11.4:) 620 (10.5:1 88 (5.4:) 560 (10.8:1 125 (12.7:1 24 (12:; 80 (7.3:1 3.727 (14.4:) 37 (27.4=) 113 (12.8:1 273 (17:1 101 (17.7:1 139 (?4.1=1 (12.2:. 112 (_4.7%) 40 (3.7:1 164 (10.2:1 44 (L3.1%1 102 (12.22:) 121 (11.9:) 22 (22.9:) 17 (16:1 690 (13.6:) 191 (:7:; 252 (1�.1 325 (1.:1 103 (5:1 461 (3..) 68 (5.) 432 (E%) 103 (10:1 22 (2.2:) 54 (5:1 5.755 (11.:; 33 (24:) 88 ('-0^ 212 (12:l 75 (12:. 103 (11:. 153 (= . 20 (:0; 23 (5:1 113 (7:1 33 (10%) 74 (9:) 140 (9:1 17 (-8:) 12 (11:1 543 (12:) 89 (8%) 86 (4:) 156 (8:) . 61 (3:1 205 (3:1 25 (2:) 175 (3:l 48 (3%) 6 (3%) 26 (2:1 3,220 (5:1 15 (11:1 36 (4:1 99 (5:1 29 (7:) s (4:) 71 (47.) 45 (4,) 15 (3%) 33 (::) 77 (4: 25 (3:) 53 (4:1 8 (8:) 5 (5:1 269 (5%) 55+ 21 (2.:) .1 (>1%) 23 (1:) 7 (L:1 36 (1:) 3 (>1%) 37 (1:1 10 (L:1 2 (1:) 3 (>1.Z) 929 (2:) 2 (1.:) 9 (11) ZS (2:) 10 (2:. 4 (1 .5 (1:1 3 (1%) - (0:. 9 (1:3 4 (1.: ) 4 (>1:) 15 (1:1 1 (1:) 2 (2:1 54 (111 970573 C C U C is O C CI w e U k M N £# Iuawyey • ,asp:::: J U c n ;E.J U C U U L l n > L 7-7 C U U T J 6N p a v j a a 970573 C a o- ; 6 e o o - •. i o 0 0 0 0 0 n n n o- ei o_ 0 0 0 0 0 0 0 0 C C C x L 0 L LL' C L 0 a - W - Y 0 a • = ! 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C U < 0. auewgDE gv 0 C_ O C - C C O n -c or IL O _au n n i• yt a at k at M * M at > n• n ie . et w s 0 o 0 0 o 0 0 o C 0 .'1 n ........ ....... i O - ▪ — II 1 ill 0 n - A LABIMEf W W O 0 < C • W — C o S L<> O C Y W C C J W O J y < < U O O C C C O 30 0O11 .nEn « n oo ..... cone° o O C < Y C ▪ < ' lorL J - tt - < O .O C W I& — C W C •;"- c F o - —_ U W Y J _ O O < O _O _ 970573 Attachrent #5 ELDERLY 65 and Older Poverty Rate 1990 Weld County Greeley Colorado Females 65+ 13.5% 13.8% 12.4% Males 65+ 7.0% 7.0% 6.0% Total 65+ 11.8% 10.8% 10.4% > In 1991, the poverty rate for people 65 and older in Weld County was below the National Average. Weld was 11.8% and the Nation was 12.4%. > Present and future retirees will be better educated and have more economic flexibility and be in better health. > Public assistance income for the population 65 and older is 8.8% for Weld, 8.3% for Colorado, and 9.3% for Greeley. > The percent of people 65 and older receiving social sect iy income compared to the total is 8.1% for Weld, 7.9% for Colorado, and 8.5% for Greeley. Source= Linda Piper, Area Agency on Aging 65 and Older Poverty Status 1990 1 Weld County Greeley I Colorado White 110.9% 111.1% 9.6% Hispanic 130.5%. 125.7% 1 23.6% f Source= Linda Piper, Area Agency on Aging 33 970573 III. COMMUNITY ACTION PLAN 1. Community Needs Assessment For the Program Year 1997 (March 1, 1997 through February 28, 1998), Weld County is using the client surveys conducted in the preparation of the current Transit Development Plan. In addition, we have evaluated historical population trends for the County's seniors, using Census information and estimates from the Colorado Division of Local Government. Together, these sources have shown a continuing need for transportation services, especially for rural seniors and the developmentally disabled.. See Attachments 6,7 and 8. Current needs assessment for the employment segment of the CSBG grant request was derived from surveying applicant demographics for the six months ended/28/97. The majority of tracked applicants (58.4%) did not have either a high school diploma or G.E.D. and the majority ethnic group (70%) was Hispanic. This demonstrates Weld County's primary area of unmet employment need: placing an unskilled minority adult labor force. See attachment 9. Current needs assessment for the welfare reform segment is not possible at this time because specifics of welfare reform are unknown. Attachment 10 will be used in developing that needs assessment. 2. Description of service delivery system targeted tolow income individuals and families in Weld County._ and 4. Description of how CSBG funding will be coordinated with other public and private resources Weld County Division of Human Services is a one stop service center for various Federal and State programs all targeted at low income at -risk individuals. This includes the children's program area, Family Educational Network of Weld County (FENWC), which oversees Head Start, Migrant Head Start, and Preschool. The Area Agency on Aging umbrellas several senior programs including Older American Act programs, Single Entry Point and JTPA Older Worker. The Employment Service Area has JTPA Adult and Youth programs, Employment First, New Directions, Job Service, Americorp, Y.C.P.I, and an Educational Computer Lab. All of our programs are targeted to low income at -risk individuals. CSBG funding fills the gaps in integrated services we currently provide. 3.Description of how linkages will he developed to fill identified ea. in services thr.u' information ref rral ase management and follow-up consultations Because we are a Human Services agency serving a low income in -need population in various ways we have developed many partnerships with other county agencies pursuing the same goals. We currently work with Social Services, Weld Information & Referral Services(WIRS), primary and secondary educational systems as well as a host of nonprofits in Weld County aimed at self-sufficiency for the citizens of your area. 5. Description of outcome measures to be used to monitor success in promoting self sufficie familk tas bility and community revitalization. Outcome measures used to monitor success in promoting self-sufficiency are specific to the various components of the programs and are listed in the following charts. CSBG OUTCOME PLAN AND REPORT 5 970573 WELD COUNTY HUMAN RESOURCES Attachment #6 WELD COUNTY SENIOR POPULATION TRENDS' v e O 0 F F t Ell 6O+ POPULATION ■ 75+ POPULATION Source: 1980 s 1990 Census of Population 1995 Population Estimates from CO Div. of Local Gov't prepared 11/14/96 1980 1990 194.5 60+ POPULATION 14578 18012 19839 75+ POPULATION 4321 5936 6458 970573 Attachment #7 Page 1 of 4 Senior Citizen Surveys Several senior citizen surveys were conducted in 1994. Virtually all of these indicated that transportation is a significant issue to this segment of the population. County Area Aaency on Aging, April, 1994. • Poverty, transportation, medical care and home health care were the top four issues that respondents rated as a major problem • Over 70% of the respondents rated the following as either a moderate or major problem: Transportation Accidental injury in the home Crime against older adults Elder abuse Poverty Mental health issues Home health care • Those issues seen as either somewhat serious or very serious by the majority of respondents were: Reluctance to ask for help Eligibility restrictions Cost of services Lack of information about services Lack of transportation to services Perception of cost as excessive Reluctance to rely on non -family for services • Transportation Services - Unmet need: No service on Sunday's and evenings • RSVP/Senior Companion - Unmet need: Transportation for clients, • Respite Care/Home Care - Unmet needs: Transportation, cost too high 970573 Attachment #7 Page 2 of 4 Tri-Town Senior Survey - fall, 1993 • Transportation - Most responding drive their own car (75% of women, 88% of men, 80% overall). Approximately 66% of the 20% who don't drive rely on family members (spouse, children, etc.). About one in ten of these rely on the Mini Bus for Senior Citizens, although more than a quarter had used the Mini Bus. People who had used the Mini Bus were mostly very satisfied with the service. Friends and neighbors are also relied upon for transportation. About one in eight people surveyed reported they face some sort of difficulty leaving home (about 1/2 of those who report they do not drive). Most of these difficulties involve problems with ambulation or using a wheel chair. Implications • Although most older adults drive their own cars, a significant number do not (more women than men). • A significant number of older adults face difficulties leaving home. • If family members are unavailable to provide transportation, for those who do not drive, transportation could be a challenge. • The Mini Bus for Senior Citizens may be an under-utilized resource for those who do not drive. Recommendations • Explore setting up a carpooling network. • Look for ways to better utilize the Mini Bus on the days it serves this community. • Explore accessibility issues in the community. 1994 Survey of Senior Center Coordinators • The community services that coordinators most frequently referred their members for were: transportation- hearing aid testing; and public or volunteer programs. In order to reach seniors in the community who were isolated, frail, or home bound, that might be in need of services, most coordinators reported that they made phone contacts. • What service do you feel is most needed in your community for seniors? 'Meal site program *Transportation *Senior housing Adult Clinic 'Intergenerational programs `Education 970573 :2 _: - -� I I Attachment #7 Page 3 of 4 *Exercise *Crafts *Accessible bus *Snow removal *Odd jobs *Meals on Wheels *Peer counseling *Blood pressure clinic (BOLD means answers given repeatedly) *' a,s Grouvs Summary_ - Area Agency on Aging, 1994 • Eaton Focus Group, April 6, 1994 One younger senior strongly favored a regularly scheduled public transportation system for all ages on a daily basis. is a big problem for seniors. This group unanimously agreed that transportation Bus, m most just Pointed out that there is a is information gap about the Mini don't know how to get the service. Also, said they believe many have reservations about riding a "Weld County" bus - think it is welfare. Believed seniors would pay a nominal fee for this service. • Fort Lupton Focus Group, April 7, 1994 - See need for wheelchair vans because the van through the Fort Lupton Housing Authority is not wheelchair accessible. Most seniors are not aware of where to call for transportation. Believe that family is called on most of the time to provide transportation, but would like not to impose on families, too much. - Services most needed: Support group for caregivers Respite care Transportation for wheelchair bound Congregate meal program • Greeley Focus Group, April 8, 1994 - See this as a problem for the disabled. Some expressed concern that there are home bound seniors who would like to go to church. Some feel that community volunteers could be more helpful here, but had concerns about insurance. - Apparently some churches assist with this, but others don't. Most seed to e content with the service already in place. Others feel many people to ask for help. Were complimentary of the Greeley door to door service, had friends who have used it. • Evans Focus Group, April 11, 1994 - Nearly all the men use their own private transportation and very few had any idea of how to get in touch with public transportation or even what was available. It was unclear whether the Mini Bus for ed out hecome from a town wheelchair available for Evans. One gentleman pointed of 1,200 people, fifty miles from Topeka, KS. These folks on their own had provided two vans to get people from the small community into Topeka for 970573 p I I I Attachment #7 Page 4 of 4 doctor services. There was a general consensus that if transportation was provided to smaller communities than it should be done for the whole county or don't do it at all. The Weld County Vision Together group identified concerns regarding the lack of transportation choices in the City and County. Overall Assessment of Unmet Need Based on the analysis conducted in this chapter it appears there are significant unmet transit needs in Greeley and Weld County. • The quantitative analysis estimates that existing transit services operated by the City meet approximately 65% of the demand. Interviews with community leaders, including the Greeley City Council, and public meetings, indicated the following potential needs: - Expanded evening and weekend service - Expanded use by UNC students - More direct routes - Potential commuter trips both within Greeley and to other intra-regional and inter -regional destinations - Transit connections among Greeley, Fort Collins & Loveland and to the Denver metro area. • The quantitative demand analysis for the County indicated a relatively high unmet need. Existing services were projected to be meeting roughly 55% of the estimated demand. Given the demographics of the area, this may include a significant demand by general public, as well as elderly and disabled, riders. The unmet demand likely includes additional trips by seniors and others for recreation, personal business and nutrition; commuter trips especially to Greeley and to other intra-regional locations and to the Denver metro area or other specialized medical facilities. The demands will be fine tuned in August, based on an analysis of estimated ridership by fare level. • It is also important to note that the recently completed North Front Range Regional Transportation Plan identifies a goal of a 10% shift in travel mode from single occupant vehicles through a combination of increased carpooling, greater transit use, bicycling and walldng. To achieve this goal, a dramatic increase in transit ridership must occur. Expanded service for work trips and additional UNC riders may offer the best potential. 970573 Attachment #8 Disability Information regarding persons with disabilities was obtained from 1990 census data on "Disability of Civilian Non -institutionalized Persons". This category includes all non -institutionalized persons 16 years old or older. Table 7 presents data on non -institutionalized persons with a mobility limitation for both the 16-64 and 65 plus age groups. 5tt a data far Greet ..sacs tg ti U odblogy� m 970573 1 WELD COUNTY HUMAN RESOURCES APPLICANT DEMOGRAPHICS SIX MONTHS ENDED 2/28/97 Attachment #6 Page 1 of 3 AGE OF APPLICANTS (20.1%) Under 18 ®18 TO 20 521 TO 24 ®25 TO 39 X40 TO 40 5 50 TO 54 5 55 TO 61 O 62 TO 64 BE 65 and up AGE Under 18 18 TO 20 21 TO 24 25 TO 39 40 TO 40 50 TO 54 55 TO 61 62 TO 64 65 and up Total 11 0.54% 283 13.86% 410 20.08% 1050 51.42% 211 10..33% 36 1.76% 32 1.57% 5 0.24% 4 0.20% 2042 100.00% Source: Weld County Applicant Demographics 03/26/9709:37 AM 970573 CSBGRF2.WK4 WELD COUNTY HUMAN RESOURCES APPLICANT DEMOGRAPHICS SIX MONTHS ENDED 2/28/97 Attachment #6 Page 2 of 3 ETHNIC GROUP (Those Responding) (1.2%) -v (@:41) (71. ■White, non -His ®Black, non -His •Hispanic ® Am Indian,Alas • Asian,Pacif Is ETHNIC GROUP White, non -Hispanic Black, non -Hispanic Hispanic Am Indian,Alaskan Asian,Pacif Isl Unspecified Total Responding Number Percent 532 26.05% 24 1.18% 1459 71.45% 19 0.93% 8 0.39% 1510 2042 Source: Weld County Applicant Demographics 03/26/9709:35 AM 9745721K4 4 WELD COUNTY HUMAN RESOURCES APPLICANT DEMOGRAPHICS SIX MONTHS ENDED 2/28/97 Attachment #6 Page 3 of 3 HIGHEST GRADE COMPLETED 03/26/9709:38 AM None First Second Third Fourth Fifth Sixth Seventh Eighth Nineth Tenth Eleventh HS or GED 1 or 1+ College Total 32 1.57% 16 0.78% 28 1.37% 51 2.50% 37 1.81% 41 2.01% 236 11.56% 37 1.81% 90 4.41% 233 11.41% 153 7.49% 239 11.70% 628 30.75% 221 10.82% 2042 100.00% Source: Weld County Applicant Demographics 970573 CSBGRF2.WK4 Attachment 10 ;1 C Qmf 0 r m m ea m r 9 Wet C raj 20 'egg gr f O M m X 4g X ag ' m a 0 go 8 mno Q r go - to rrN -m 0 N tel 0 r r N a ai 2g toN0) N to - 8 m N N - 0 rrN e tO n) tp 82g N t'f Q N N W n T r r a r(4 m V v t+l arr N N v N r r N m m V MMN N. 0. CNN C r r • r r N m O V Pf 000 N NVN V:)_ N r r N O tO N V) N Ma 0 ON uS) N rr n --N t0 in ton V N 01 C Q Cg Pf §a.§ 7 r r r Rgag m rSD O H m m e n )` m T n 0 - mrrto v r000 mm O 00a m a t7 rrti ✓ m O Q N N O r r N to v n 0a00 tO m )e .or-- V N0 CC\ v n rrti V V m Q O tCNN 0)— r N' I. tU N r (0010 N._ Co t-i rr N' N Y ✓ N 0 V on to ro<v m h N O N h Y O r r N m 0) r r n a N vm.rl. MO Imo. N rrN s OSWF- 0 Si g• r4m t9 so. r • r • N M N N' A2 m Hr r • N N n m m m n m r vwt0 Or m N NC r NN O Y N - N m V' m se W CNN' P r0 r cri ter m N m m m Y) rNp_ vtam N 1100 m ON) r ti flic m to A O N N N NW •- ea 001 m 0 04 U7 10 111 g r or- v Y 897,730 877,549 N tO)n v O O f.• N�0 l0 thrrN r N m0 i. v MO b) OCO r tO aW' r rr N rrN O CV r r W Or e0 N N O m O7 N' v g r r N t0 a !0 0 g g CI 3 t3 3 _ fr M;i1 100 g5 S Ill a OmrC rr flirrri N 1 21. 0 0 O c m C N mlRa rfli dE tao ien C m m ma E Is- E. mw 2 24/.ttl 9 a asp CI • NN C N . O -ON) O- YrrlN ' te C N.N m V C I. O m a m m tyo O)rr Fr: v r 5 LL 1ror2 lAg m S§ m 99 wmo G ma, N W� LL W (se 75o oo zw aEa. .-m ) orC tO —Nr a ri9)a''--mr torN r M(NQ)-'N r 7 N to to co Ql0 W rC)0 ' tv tarty r N N m m m O' V 0 r N r I.NNU)aor y) N r('rm O �f t ))Nm rrOVr rm to r 5') r W a 0 m O m t 0 r t r trymeN)r0 t0+1 r Y Ul C N O O r M N m v v a o m r f 0 v Ormm V ee) � 22Z=8 Z= 8 ' Wrar tom C')t0 N for v craw C'5) r m r 2S,,, tea.» Sa. .J 9 a m u m _Iy 9 O e m I d to ' a • iPing c ga Q >V ti8- a 2 9'70173 0 y EJ 0 0 a ti Ct E a) on National Goa Federal Objective: 970573 o m 0 E 124 a4j ao 04 CI I) a Fri z 0 U E 0 O [U Cl) U a) cu m z U 0 a) 2 National F Q a F F z CD 970573 V rl o m -H 0 oa a „ o fai CI a 0 U 0 O W 0) U National 31 > -H U U N a) -n E .0 6 O z m U a) a) ro tri a) W F Q co a H 970573 ri 0 0 C m C 0 iO CO z a) E rt z U C a) en ObjC a) A 0 i)N m W m i-1 \ O H CI) M S ro • 0.1 h 0 C C m r) m 3 s i O HI ID CO H4.1 r • CON W 'O N to ro 1a) ,v $ C-riE> 0 •H4 )a aCre-1 O >wm to m -ri N 5-I SJ L it N OQ 0 a)C-- Co S+0ro ri (OH C w caw r+C wro • as O a) U -E 4..)H3w Si ma L Oa) -H rl .0 U 44EtNS a) O E C O a)ro- O as aA ,O al a) a)u EC.Q al C O S+ z > m 4-) a .O S, Sa a) CuO .C a w a 4-) ri a N a 7 w 3 m ri O DZI awro C to -r1 0 C O a) ri fa -rl -H u Lr-Q • Ei>. Caa))oG'C aawtUa) • m siu of n5 ri ri to rri 4-1 w U E -H O Sa riro roou(1) N ai 3 N • >. .C C m ✓ i a) a) ii Si a) N N w Ca) > uri m U S+ 0) a) .C U a) Ix 3urtm h HO NO O. a3 Hu INAL OUTCOME ACHIEVED G. O m A W roi 970573 0 0 i L co 0 F - r o • • al rl 0 E N CD o° aL a0 0 Qa a a w 0 u E 0 c7 w w u Ul E Tj z C U a) National Federal Objective: MF.ACUREMENT USED/TIME FRAMES Weld County Human Resources Demographics software 3/1/1997-2/28/1997 co to zS -- E a w O a IF PROGRAM CHANGES AND/OR LIMPROVEMENTSLANNED II MEASURES OUTCOMES Number of tracked applicants receiving employment OUTCOMES ACHIEVED OTHER RESOURCES USED AND IMPACT ON AGENCY OPERATION Of the estimated 4,000 applicants tracked, 1,000 attain employment. PROGRESS TOWARD GOAL/ ACHIEVEMENTS AT MID -YEAR FINAL OUTCOME ACHIEVED PROBLEM Lack of full time employment among low- income unskilled adult labor force MID -YEAR ACTIVITY FINAL STATUS ON MEETING OBJECTIVE GOAL W p a w E F ca w H 970573 0 V. Certifications The grantee assures that funds available through this program will be used to accomplish the State goal and to meet the objectives stated in the State CSBG guidelines. It is further assured that the proposed activities to be implemented with CSBG funds will meet the guidelines contained in the Federal CSBG Legislation, Title IV of the Civil Rights Act, the Age Discrimination Act of 1975, the Rehabilitation Act of 1973, Public Law 103-227, Part C, Environmental Tobacco Smoke, also known as the Pro -Children Act of 1994 (Act), and the State of Colorado CSBG Plan. The grantee also assures that it will: • specifically consider, in a public meeting, the designation of any local public or private entity to carry out the county community service activities under contract with the county, any local community action agency (CAA) which received federal fiscal 1981-82 funding. • prohibit any political activities by grantees or contractors being supported, in part or whole, by federal funds provided through this. program; # prohibit any activities to provide voters and prospective voters with transportation to the polls or provide similar assistance in connection with an election or any voter registration activity; • make available for public inspection each plan prepared as part of the program planning process. The grantee may, at its initiative, revise any plan prepared for CSBG funding and shall furnish the revised plan to the Director of the Community Services Block Grant under the Department of Local Affairs. Each plan prepared for submission shall be made available for public inspection within the county and/or service area in such a manner as will facilitate review of, and comments, on the plan; provide for coordination between community anti -poverty programs, where appropriate, with emergency energy crisis intervention programs conducted in such community; • make available appropriate books, documents, papers, and records for inspection, examination, copying, or mechanical reproduction on or off the premises upon reasonable request by the U.S. Controller General, the State, or their authorized representatives should an investigation of the uses of CSBG funds be undertaken; • in the case of non-profit private organizations contracting for CSBG funds with the State, have a board constituted so as to assure that (A) one-third of the members of the board are elected public officials currently holding office, or officials reasonably available and willing to serve is less than one-third of the membership of the board, membership on the board of appointive public officials may be counted in meeting such one-third requirements; (B) at least one-third of the members are persons chosen in accordance with democratic selection procedures adequate to assure that they are representative of the poor in the areas served; and © the remainder of the members are officials or members of business, industry, labor, religious, welfare, education, or other major groups and interests in the community. t in the case of county governments receiving grant funds, have an advisory committee on which the poor, elderly, and related service organizations of the county are reasonably represented; • in the case of county governments or subgrantees which receive a CSBG award in excess of $100,000, comply with the following three certifications related to the "Limitation on use of appropriated funds to influence certain Federal Contracting and financial transactions (P.L. 101-121, Section 319 and USC Title 31 Section 1352)": 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress 11 970573 in connection with the awarding of any Federal contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instruction. 3. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. t certify to the best of its knowledge and belief, that it and its principals: 1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by any Federal department or agency; 2. have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and 4. have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default. (If you are unable to certify to any of the statements in this certification, please attach an explanation to this application.) CONTRACTOR: POSITION TITLE: WELD COUNTY BOARD OF COMMISSIONERS GEORGE E. BAXTER, CHAIR W3/11/97) If County grantee: Chairman of the Board of County Commissioners must sign. If multi -county service agency: Chairman of the Board of Directors with delegated contracting authority must sign. 12 970573 Depwmrnt or Agency Number NAA Contract Routing Number WAIVER CONTRACT This contract, made this 1st day of March , 1997 by and between the State of Colorado for the use and benefit of the Department of Local Affairs, Community Partnership Office, Community Services Block Grant Program, 1313 Sherman Street, Room 500, Denver, CO 80203, hereinafter referred to as CPO or the State, and Board of County Commissioners, Weld County hereinafter referred to as the Contractor, WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and otherwise made available, and a sufficient unencumbered balance thereof remains available for payment in Fund Number 100, Contract Encumbrance Number as detailed in grant award letter; and WHEREAS, required approval, clearance, and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the State annually receives a Community Services Block Grant ("CSBG") from the U. S. Department of Health and Human Services ("HHS"), Office of Community Services, under the Community Services Block Grant Amendments of 1994, 42 U.S.C. sections 9901-9912 (the "Act"), to provide through county governments a range of services and activities directed at achieving a measurable and potentially significant impact on the causes of poverty and providing assistance to low-income families and individuals, including the elderly poor, as prescribed in the Act; and WHEREAS, the Governor has designated the Department of Local Affairs as the administering agency of the funds; and WHEREAS, the State annually distributes CSBG funds received from HHS to county governments on a formula basis in accordance with an adopted State CSBG Plan; and WHEREAS, the Contractor has been determined to be an eligible entity, as defined by the State CSBG Plan, to contract with the state and to undertake the services desired; and WHEREAS, the Contractor is capable and desires to perform the services. NOW THEREFORE, it is hereby agreed that: I. Legislative Authority This contract is authorized by and subject to P. L. 103-252, Human Services Amendments of 1994, the FY 1996 CSBG Appropriation Legislation, U.S.C. Sections 9901-9912, and Title 45 Part 96, Department of Health and Human Services Block Grant Regulations. II. Legal Authority Page I of 10 pages 970573 The Contractor warrants that it possesses the legal authority to enter into this contract. The person or persons signing this contract on behalf of the contractor also warrant that they have full authorization to execute this contract. III. State Responsible Administrator Questions related to this project or performance under this contract should be directed to the following State representative: William Robinson, CSBG Director, Community Partnership Office, 1313 Sherman Street, Suite 500, Denver, Colorado 80203, (303)8664916, f:(303)866-4992, or such other State representative as has been identified in writing by the State. IV. Scope of Services The Contractor, or its authorized designee, shall annually submit to the State; upon notification of its CSBG fund allocation by the State, a Project Plan for the expenditure of those funds as required in the then current State CSBG Plan. Upon written acceptance of the Project Plan by the State, though an award letter in the format attached as exhibit A, the Contractor shall do, perform and carry out in a satisfactory and proper manner, as determined by the State and in conformance to the State CSBG Plan and Federal Laws regarding the Act, an work elements within the approved Project Plan. Grant project plans and Grant Award Letters will become a part of this contract until such time as the grant is closed out. Except for the terms and conditions and special provisions of the contract, the award letter shall supersede in the case of conflict between the two. V. Community Services Block Grant Requirements and General Provisions The Contractor agrees to perform in accordance with, and to comply with, the Community Services Block Grant Program Requirements and General Provisions issued by the U. S. Department of Health and Human Services, Office of Community Services, and all revisions, refinements, and modifications as may be made thereof, which are a part of this contract and incorporated herein by this reference. A copy of these provisions are provided to the Contractor and are available of file with the State. VI. Responsible Contract Administrator The performance of the services required herein shall be under the direct supervision of an employee or agent of the Contractor, who is hereby designated as the administrator -in -charge of this Project. If at any time the administrator -in -charge is not assigned to this Project, a mutually acceptable replacement administrator -in -charge shall be designated, and the State shall receive notification of such replacement assignment and the plan to permanently fill the administrator position. VII. Scope of Services\Budget Modification Procedures The State may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder as set forth in the Community Services Block Grant Award Letter. Such changes in the scope of services of the Contractor shall be in writing via the issuance of a Community Services Block Grant Award Letter, accepting the contractor's proposed modifications made in writing, and shall be incorporated without written amendment to this contract. Any revisions to the scope of services initiated by the Contractor must be approved by the State Responsible Administrator. Any award letter shall not be effective until approved by the State Controller or such assistant as he may designate. It is understood that the award letter may be used in the case of modifications only for increased or decreased funding, corresponding adjustments to service and activity levels and any budget line items. Page 2 of 10 pages 970573 VIII. Period of Performance This contract shall commence at the time of its execution and shall continue so long as the U.S. Department of Health and Human Services (HHS) continues to award an annual Community Service Block Grant to the State and the HHS approved State CSBG Plan continues to allocate those CSBG funds to the Contractor. Grant award letters for each specific grant will identify the performance period for that grant. IX. Contract Amount The State will annually determine and notify the Contractor of the amount of its CSBG allocation at the time HHS notifies the State of the approval of the annual State CSBG Plan and the amount of the State's Community Services Block Grant. Written acceptance through an award letter by the State, of the Contractor's Project Plan will authorize the Contractor to expend funds and initiate payment requests on their allocation in accordance with the State CSBG reimbursement procedures. X. Method of Payment The method of payment under this contract will be cost reimbursement with all contract costs charged to the project budget categories specified in the award letter. No costs will be chargeable to a project budget category except to the extent that such benefits are received by such category. XI. Reimbursement Procedures If costs incurred are allowable and warranted, the CPO will reimburse the Contractor on a need basis. To receive payment, the Contractor shall submit certified invoices in such form and detail as required by the CPO. XII. Advance Payments Monies obligated under an Award Letter may be made available on an advance payment basis. Utilizing this procedure, cash may be advanced to the Contractor to cover estimated disbursement needs for the initial period. Such advances shall be subject to the following provisions: a. Cash advances should be limited to immediate cash needs, and should not exceed thirty (30) days, with the exception that a cash advance of two months may be requested during the first month of the program year. b. The request for advance shall be accompanied by a detailed statement of costs disbursed to date and a detailed estimate of costs to be disbursed during the period covered by the advance. c. Advance payments are limited to the total amount specified in the Award Letter and could be limited or eliminated at any time by CPO should the Contractor's lack of performance under this contract present a programmatic or financial risk to the State (CPO). Advance payments are limited by the instructions on the "Request for Advance or Reimbursement" (CSBG 102) form. XIII. Taxes All participants receiving wages or wage equivalent payments (living allowances), must have appropriate Federal, State, and Local income tax withheld on those earnings. Federal Insurance Contributions (FICA) payments must also be withheld. Page 3 of 10 pages 970573 XIV. Personnel The Contractor shall perform its duties hereunder as a Contractor and not as an employee. Neither the Contractor nor any agent or employee of the Contractor shall be or shall be deemed to be an agent or employee of the State. The Contractor shall pay when due all required employment taxes and income tax withholding, shall provide and keep in force worker's compensation (and show proof of such insurance), and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the Contractor, its employees and agents. The Contractor is responsible for providing Workmen's Compensation Coverage and Unemployment Compensation Coverage for all of its employees to the extent required by law, and providing such coverage for themselves. In no case is the State responsible for providing Workmen's Compensation Coverage for any employees or subcontractors of the contractor pursuant to this agreement, and the Contractor agrees to indemnify the State for any costs for which the State may be found liable in this regard. XV. Equal Employment Opportunities/Affirmative Action The Contractor shall insure Equal Employment Opportunities (EEO) to all individuals and shall take Affirmative Action (AA) to all individuals to ensure adequate utilization of members of protected classes of workers who have been victims of past discrimination. EEO shall mean that no individual shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in administration of, or in any program funded under this section because of race, color, national origin, age, sex, handicap, political affiliation, or belief. Contractors shall be governed by the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975, on the basis of handicap under Section 504 of the Rehabilitation Act, on the basis of sex under Title IX of the Education Amendments of 1972, or on the basis of race color, or national origin under Title VI of the Civil Rights Act of 1976. Programs and activities funded under this Act are considered to be programs receiving Federal financial assistance and are subject to all provisions of EEO. XVI. American Disabilities Act Provision The Contractor assures the State that at all times during the performance of this contract that no qualified individual with a disability shall, by reason of such a disability, be excluded from participation in or denied benefits to the services, programs, or activities performed by the Contractor, or be subjected to any discrimination by the Contractor upon which assurance the State relies. XVII. General Contract Provisions a. Federal Funding. Payment pursuant to this contract, if in Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability of the Federal funds for the purposes hereof. In the event that said funds, or any part thereof, becomes unavailable as determined by the State, the State may immediately terminate this contract. b. Compensation. Unless otherwise provided, the State shall establish billing procedures and reimburse the Contractor for actual, reasonable and necessary expenses incurred in providing services pursuant to this contract, based on the submission of quarterly itemized expenditure statements. Payments pursuant to this contract shall be made as earned, in whole or in part, from available Federal funds Page 4 of 10 pages 970573 encumbered for the purchase of the described services. The liability of the State, at any time, for such payments shall be limited to the amount of such encumbered funds remaining. In the event this contract is terminated, final payment to the Contractor may be withheld at the discretion of the State until the State tenders final acceptance of the Contractor's performance or completion of a final audit by the State. Incorrect payments to the Contractor due to omission, error, fraud, of defalcation shall be recovered from the Contractor either by the Contractor reimbursing the State or by deduction from subsequent payments under this contract or other contracts between the State and the Contractor, or by the State as a debt due to the State. c. Confidentiality of Records. In the event the Contractor shall obtain access to any records or files of the State in connection with, or during the performance of, this contract, the Contractor shall keep such records and information confidential and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent as such laws and regulations apply to the State. The Contractor agrees to notify and advise in writing, all employees, agents, consultants, licensees, or sub -contractors of the said requirements of confidentiality and of possible penalties and fines imposed for violation thereof, and secure from each an acknowledgement of such advisement and agreement to be bound by the terms of this agreement as an employee, agent, consultant, licensee, or sub -contractor of the Contractor, as the case may be. Any breach of confidentiality by the Contractor or third party agents of the Contractor shall constitute good cause for the State to cancel this contract, without liability; any and all information delivered to the Contractor shall be returned to the State. Any State waiver of an alleged breach of confidentiality by the Contractor or third party agent of the Contractor is not to imply a waiver of any subsequent breach. d. Ownership of Materials and Information. The Contractor agrees that all materials, information, data, computer software, documentation, studies and evaluations produced in performance of this contract is the sole property of the State. e. Reporting. Unless otherwise specified, the Contractor will submit quarterly fiscal reports and semi-annual programmatic and narrative reports in the format designated by the Community Services Block Grant Program. As this form may undergo revisions, the Contractor will be notified 45 days prior to the date reports are to be submitted and will be provided with the reporting format and any additional documentation necessary. The preparation of reports in a timely manner shall be the responsibility of the Contractor and failure to comply may result in delay of payment of funds or termination of the contract. Required reports shall be submitted to the CSBG State office within the month following the end of each calendar quarter and upon the expiration and termination of the contract, or at such time as otherwise specified. f. Records. In accordance with C.F.R. 76.734, which implements 20 U.S.C. 1232f(a), grantees and subgrantees must retain records for five years after completion of the activity for which they use grant or subgrant funds. The Contractor shall maintain a complete file of all records, documents, communications and other materials which pertain to the operation of programs or the delivery of services under this contract. Such materials shall be sufficient to properly reflect all direct and indirect costs of labor, materials, equipment, supplies, and services, and other costs of whatever nature for which a contract payment was made. These records shall be maintained according to generally accepted accounting principles and shall be easily separable from other Contractor records. Page 5 of 10 pages 970573 All such records, documents, communications, and other materials shall be the property of the State and shall be maintained by the Contractor, in a central location and custodia, on behalf of the State, for a period of five (5) years from the date of final payment under this contract, or for such further periods as may be necessary to resolve any matters pending (including audits performed by the federal government). g. Performance Monitoring. The Contractor shall permit the State, or any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this contract. Such monitoring may consist of internal evaluation procedures, examination of program data, special analysis, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that shall not unduly interfere with contract work. The Contractor authorizes the State to perform audits or inspections of its records at any reasonable time during the term of this contract and for a period of three (3) years following the termination of this contract. h. Non-performance Remedies. In addition to other specified remedial actions, the State may exercise the following remedial actions should it find that the Contractor substantially failed to satisfy or perform the duties and obligations in this contract. Substantial failure to satisfy the duties and obligations shall be defined to mean insufficient, incorrect, improper activities or inaction by the Contractor. These remedial actions are as follows: 1) Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; 2) Request the removal from work on the contract of employees of the Contractor whom the State justifies as being incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on the contract it deems to be contrary to the public interest or not in the best interest of the State; 3) Deny payment for those services or obligations which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the State. Denial of the amount of payment must be reasonably related to the amount of work or performance lost to the State; or, 4) Terminate the contract for cause. i. Non -assignability. Unless otherwise provided, the duties and obligations of the Contractor cannot be assigned, delegated, nor sub -contracted except with the express written consent of the State. Sub -contracts permitted by the State shall be subject to the requirements of this contract and the Contractor is responsible for the performance of any sub -contract. In addition, except as otherwise provided, this contract shall inure to the benefit of, and be binding upon, the parties hereto and their respective successors and assigns. Copies of any and all contracts entered into by the Contractor in order to accomplish this project shall be submitted to the Department of Local Affairs, Community Partnership Office upon execution, and any and all contracts entered into by the Contractor or any of its sub -contractors shall comply with all applicable federal and state laws and shall be governed by the laws of the State of Colorado, notwithstanding provisions therein to the contrary. j. Litigation. Unless otherwise provided the Contractor shall notify the State, within five (5) days after being served with a summons, complaint, or other pleading in a case which involves services provided under this contract and which has been filed in any Federal or State court or administrative agency, and shall deliver copies of such document to the State. k. Continued Performance/Disputes. Any disputes arising under this contract shall be resolved in accordance with the Community Services Block Grant Act and regulations and procedures established by CPO. Performance under this agreement shall continue pending resolution of any such dispute. Page 6 of 10 pages 970573 1.. Termination for Cause. The State shall have the right to terminate this contract for cause by giving the contractor at least ten (10) days notice by certified or registered mail, return receipt requested of the reasons for termination. If the default is not cured within the time specified, this contract shall terminate upon written notice by the State. m. Termination For Convenience. Any provision of this contract to the contrary notwithstanding, in the event termination of this contract becomes necessary, in the State's sole discretion, to comply with any court order concerning State personal services contracts generally, or this contract specifically, this contract may be terminated by the State immediately upon the giving of notice to the Contractor with out further obligation of the State. The State may terminate this contract at any time the State determines that the purposes of the distribution of monies under the contract would no longer be served by completion of the Project. The State shall effect such termination by giving 30 days written notice of termination to the Contractor and specifying the effective date of such termination. In that event, all finished or unfinished documents and other materials as described in paragraph "d", Ownership of Materials and Information shall, at the option of the State, become its property. n. Severability. To the extent that this contract may be executed and performance of the obligations of the parties may be accomplished within the intent of the contract, the terms of this contract are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. o. Lobbying Activities. The Contractor assures that it shall comply with Public Law 101-121, Section 319, 29 CFR Part 93, restrictions on lobbying. p. Drug -Free Workplace. The Contractor shall ensure compliance with the Drug -Free Workplace Requirements for Federal Grant Recipients under Sections 5153-5158 of the Anti -Drug Abuse Act of 1988 (41 U.S.C. 702-707). q. Political Activity. No funds paid to the Contractor hereunder shall be used for any partisan or non-partisan political activity or to further the election or defeat of any candidate for public office; nor shall they be used to provide services, or for the employment or assignment of personnel in a manner supporting or resulting in the identification of programs conducted pursuant to this contract with (1) any partisan or non-partisan political activity or any other political activity associated with a candidate, or contending faction or group, in an election for public or party office; (2) any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election; (3) any voter registration activity. The Contractor shall otherwise comply with the requirement of 5 USC 1501-1508, which are incorporated herein by this reference as if fully rewritten. r. The Environmental Tobacco Smoke Certification. The Contractor assures that it shall comply with the Environmental Tobacco Smoke Certification, also known as the Pro -Children Act of 1994. s. Financial and Uniform Administrative Requirements. By accepting this Contract, the Contractor agrees to comply with the Community Services Block Grant and applicable Federal Statutes (particularly Sections 675(c)(1) through 675(c)(14)), regulations and guidelines. The Contractor agrees to operate the funded Program in accordance with the approved Grant application and budget, supporting documents, and other representations made in support of the approved Grant application. The applicable Page 7 of 10 pages 970573 Federal cost principles, statutory and administrative provisions are provided to the Contractor by the State. t. Audit Requirements. Audit requirements for nonprofit organizations or institutions of higher education are covered in OMB Circular A-133, and OMB Circular A-128 covers requirements for government agencies. The circulars contain the audit requirements for Federal grantees. The purpose of the circulars is to set uniform audit standards and to minimize the need for multiple audits when you have more than one Federal grant. The cost of the audit is an "administrative cost". u. Noncompliance with OMB Standards. Contractors who do not comply with contract terms or OMB requirements, may have costs charged to the contract questioned or disallowed following an audit. (If the financial management system is seriously inadequate, the CPO can stop making advance grant payments, suspend funding, terminate the contract, recover funds, or take other legal steps.) Most common audit findings resulting in questioned or disallowed costs include: * inadequate accounting practices; - * poor internal controls; * inadequate documentation and record keeping; * inaccurate financial status reports; and * failure to return interest on Federal grant funds. v. Required Financial Documentation. All costs charged to the contract must be documented. For example, the Contractor must maintain signed time and attendance records for each and every individual employee and payroll documents approved by an official of the organization. Individual time distribution records must be maintained for allocating an employee's salary between this contract and other funding sources.. Source documentation must be maintained for other costs such as receipts, travel vouchers, invoices, bills, or affidavits. Volunteer costs must be documented. All in -kind and other matching contributions, including grant award documents and receipts from other funding sources must be documented. XVIII. Discretionary Audit The State, through the Executive Director of the Department, the State Auditor, or any of their duly authorized representatives, including an independent Certified Public Accountant of the States's choosing, or the federal government or any of its properly delegated or authorized representatives shall have the right to inspect, examine, and audit the Contractor's (and any subcontractor's) records, books, accounts and other relevant documents. Such discretionary audit may be requested at any time and for any reason from the effective date of this contract until five (5) years after the date final payment for this Project is received by the Contractor, provided that the audit is performed during normal business hours. XIX. Actions to Achieve Plan The State shall have the option to recapture and/or reallocate unexpended funds necessary to achieve planned levels of activity within its total jurisdiction. XX. Entire Understanding This contract is intended as the complete integration of all understandings between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State Fiscal Rules. The Community Services Block Grant Award Letter is considered to be an attachment to and part of this contract. Page 8 of 10 pages 970573 SPECIAL PROVISIONS CONTROLLER'S APPROVAL 1 This contract shall not be deemed veld until it shall have been approved by Po Controller of the State of Colorado or such assistant as he may designate. This provision is applicable to any contract kwolvmg the payment of money by the State. FUND AVAILABILITY 2. Financial obligations of the State of Colorado payable after the anent fiscal year am contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. BOND REQUIREMENT 3. If this contract involves the payment of more than fAtytfhousand dollars for the construction, erection, repair, maintenance, or improvement of any bulling, road, bridge, viaduct, tunnel, excavation or other public work for this State, the contractor shall, before entering upon the performance of any such work included in this contract, duly execute and deliver to the State official who will sign the contract, a good and sufficient bond or other acceptable surety to be approved by said official in a penal sum not less than one-half of the total amount payable by the terns of this contract Such bond shall be duly executed by a qualified corporate suety, conditioned upon the faithful performance of the contract and in addition, shall provide that if the contractor or his subcontractors fail to duly pay for any labor, materials, teary hire, sustenance, provisions, provender or other supplies used or consumed by such contractor or his subcontractor in performance of the work contracted to be done orfais to pay any person who supplies rental machinery, tools, or equipment in the prosecution of the work the surety will pay the same in an amount not exceeding the sun specified in the bond, together with interest at the rate of eight per cent per annum. Unless such bond is executed, delivered and filed, no claim to favor of the contractor arising under such contract shat be audited, slowed or paid. A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in feu of a bond. This provision is in compliance with CRS 38-26-106. INDEMNIFICATION 4. To the extent authorized by law, the contractor shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract DISCRIMINATION AND AFFIRMATIVE ACTION 5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practice (CRS 24-34-402), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16,1975. Pursuant thereto, the following provisions shat be contacted in all State contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: (a) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, minion, ancestry, mental or physical handicap, orage. The contractor will take affirmative action to iwae fatapp&ards are employed, and tat employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be frrxted to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advert sags; layoffs or terminations; rates of pay or other forms of compesatian; and selection for training, indudng apprerdiceshp. The contractor agrees to post in conspicuous places, available to employees and applicants tor employment, notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. (b) The contractor wit, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that at qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. (c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the contractor's canmitoent under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the saes, regulations, and relevant Orders of the Governor. (d) The contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules. regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the office of the Govemor or his designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. (e) A labor organization will not exclude any individual otherwise qualified from full m entership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of race, creed, color, sex, national origin, or ancestry. (f) A labor organization, or the employees or members thereof vnT not aid, abet, inch, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any personhorn complying with the provisions of this contract or any order issued ttereuder, or attempt either tiredly or indirectly, to commit any act defined in this contract to be discriminatory. Form 6 -AC -02B Revised 153 395-53-01-1022 Page 9 of 10 Pages 970573 Community Services Block Grant Award Letter INITIAL AWARD: XX MODIFICATION: 1. Contract Logging Inquiry Number (CLIN): ,07 0 2. Encumbrance Number: KCS7042 3. Accounting Line: 100-KSB0-105-5120/02-C727 4. Vendor Number: ,10.‘;e919/4.3 J"art 2. Grath •Information 5. Master Contract Number: KCSO42 6. Award Made to Grantee: Weld County 7. Total Award Amount: $ 194,378 8. Performance Period: From: 3/1/97 To: 6/30/98 9. Scope of Service or Project Plan: It is agreed you will provide services in the following program category(ies) as identified in your Project Plan: Emergency Services and Linkages with other Programs. 10. Modifications to Scope of Service/Project Plan: 11. Grant Considerations: All fiscal terms and conditions entered into by the State and the Grantee in the original Contract are incorporated by reference. This amendment to the contract is effective as of , but in no event shall it be deemed valid until it has been approved by the State Controller or his designee. This applies to both Amendments and Modifications to the Scope of Service. 12. Reviewed B Date: /R1 y' 13. Issu B : % sII of Community Partnership Office 14. Approved: State Controller, Clifford W. Hall By: _ Auten, Controller Date: P3/17 Michael Smith, NOTE: This Award Letter serves as notice to proceed with work approved under this grant. Acceptance of the grant implies agreement with the terms and conditions as stated in the master contract and this award letter. (g) In the event of the contractor's non-compliance v4t h the non-discrimination dauses of this contract or with any such roles, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared befgble for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opporunty and Affirmative Action of April 16, 1975, or by rules, regulations or orders promulgated in accordance therewith, or as otherwise provided by law. (h) The Contractor will include the provisions of paragraphs (a) through (h) in every sub -contract and subcontractor purchase order unless exempted by rules, regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub -contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non- compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation, with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. COLORADO LABOR PREFERENCE 6a. Provisions of CRS 8-17-101 & 102 for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereunder and are financed in whole or in part by State funds. b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a preference against a non-resident bidder from a slate or foreign country equal to the preference given or required by the state or foreign country in which the non-resident bidder is a resident. tf it is determined by the officer responsble for awarding the bid that compliance with this subsection .06 may cause denial of federal funds which would otherwise be available or would otherwise be inconsistent with requirements of Federal law, this subsection shall be suspended, but only to the extent necessary to prevent denial of the moneys or to eliminate the inconsistency with Federal requirements (CRS 8-19-101 and 102). GENERAL 7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra -judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in pan shall be valid or enforceable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 8. At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and state laws, rules and regulations that have been or may hereafter be established. 9. The signatories aver that they are familiar with CRS 18-8-301, el seq., (Bribery and Corrupt Influences) and CRS 18-8-401, et. seq., (Abuse of Public Office), and that no violation of such provisions is present. 10. The signatories aver that to their knowledge, no state employee has any personal or beneficial interest whatsoever in the service or property described herein: IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written. Contractor. (FullLegalN WELD CO Y BOAR OF COMMISSIONERS .40 GEORGE E. BAXTER (03/31/97) Position (Title) CHAIR 84-6000813 (If Corporation:) Attest (Seal) 7, By /1t DEPUTY uma.sn.ur.0 . tT CLERK TO THE BOARD PRE -APPROVED FORM CONTRACT REVIEWER Form 6 -AC -02C Revised 1/93 395-53-01-1030 STATE a 0 ROY RO By EXECUTIVE .IRE DEPARTMENT OF °R• Larry Kallenberger Local Affairs APPROVALS STATE CONTROLLER Clifford W. Hall Rose Marie Auten Page 10 which is the last of 10 Pages mEmoRAnuum COLORADO George E. Baxter, Chairman To Board of County Commissioners Date March 25, 9 7 I l� From Walter J. Speckman, Human Services subject: 1997 Community Services Block Grant Enclosed for Board approval is the Community Services Block Grant for Program Year 1997 to the Colorado Department of Local Affairs from the Weld County Division of Human Services. The total of the request is for $194,378. The focus of the grant is linkage of services and access to transportation for the in -need rural elderly of Weld County. The finding will allow for staff time to set up, coordinate, and train the Senior Aide volunteer pools at rural Senior sites. The grant also funds the operating costs of Senior Minibus Transportation for the rural elderly from the rural senior sites. It also subcontracts Weldco's Senior volunteer pool to transport seniors in volunteer vehicles for one-time needs that Minibus cannot address, and reimburses the volunteer at $.27/mile. The term of this request will be March 15, 1997 through March 14, 1998. If you have any questions, please telephone me at 353-3800, extension 3317. 970573 Hello