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Home My WebLink About980895.tiff RESOLUTION RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR MIGRANT HEAD START PROJECT GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Federal Assistance for the Migrant Head Start Project Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, to the Department the Health and Human Services, commencing January 1, 1998, and ending June 30, 1999, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Federal Assistance for the Migrant Head Start Project Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, to the Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of May, A.D., 1998, nunc pro tunc January 1, 1998. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ( I% i��♦ �C�z1 �v O r, Constanfje L.�Harber�, Chair Weld County CI to ,�� ''� �J� i�12 -T W. H. ebster, Pry m Deputy Clem"_ rg E. Baxter ABP VE AS ORM: Dale Hal ounty t ey J din t Barbara J. Kirkmeyer 980895 HR0069 pc-c Hs APPLICATION FOR EDAnsuOUTIED ".1°""" 90CM0136 FEDERAL ASSISTANCE . L1 nue maniacs &DAR RECiM0 n suAn State Socialiser LaalSRiw a 90CM0136 eDIWttl0inl a °'Y "D" &DATERECOnDtI FEDERAL AMMO, Fsaalanderturr 90CM0136 Xt) ND.Cerotluaen 0 NonCo numb• . - L YPISjsIsr INFORMATION 1 • ' Orpsnizana W Oft leit`County Division of Human Services Family Educational Network of Weld County tams(germ city.courtly sat*and zip wisp Wr►and Sooners number ol Ur Orson la be Contacted an mans,.SwONuhp Dtia,DatCa!On aihA on Ccde) 1551 N. 17th Ave. , P.O. Box 1805 Greeley, Colorado 80632 Walter J. Speckman, Executive Director . (970) 353-3800 ��pp� 7.TIPS of Y/IJGMD(ante/appnpntaN tette,in Der) tya ' L EMPLOYER ID®NUW[R IEIMk } EL Snits N Women:Wm Selo"Gat '� Fi (1 in n n R ] '21 6 Count/ L Sato Contrarian rsttU of*par t"N^0 C. 5Emkipd J. Riven LJni,•nsiy I.TiTE OF YPUCATfat . -D. Township K. ldan T,Ib• 0 E. Walston L nRxduM New ®(CutLshWlian ❑'R•w••m P.snatsmaal U.Pled E10antation G.Saeraal Gsuics M.Otter IS0aczty)' ,E RA.fl lL uses,•pupplta4 Y ec a)n Aww�F D.avatsa Duration A.flame Award 6 Nauss D.Deans*DDnnon Opal(madhk t•NAME OF FEDERAL AGENCY: DHHS/ACF/ACYF/Migrant Branch 1a CATALOG OF FEDERALDOMESTIG 9 3 a1 6 ]0 ( 0 1L DESWPTTYETDLE OF APPLJCAW71 PROJECT: Assn1.NCENUM/ER Migrant Head Start Project Program Year 98-99 Trm Migrant Head Start Basic, QI and T & TA 12. AREAS AnECTEn BY PROJECT(calms.=unties.stairs.•tck Colorado (State-wide) IS. PROPOSED PROJECT: I IL CONGRESSIORAL DISTRICTS Of: Stan Onto Eoa'ocp Dan a AMA:cant b.Ptg•cl • 7/1/98 6/30/99 IS.ESTIMATED FUNDING: 15.3 YrLICATIOM SU*JECTT0 READY aY run EEECUTIYE ORDER 1337E PROCESS? 230 XX N. " WAS SLADE AVAILABLE TO Tie STATE ORDER usn2PRCCESS FOR PtEVeN ON: a Fmoerd E 1 ,499,549 b. Aparirant E 207,511 'DO DATE • C San E DO D NO. '0 RRCGRAY tS MOT COVERED BI EO.12372 • a loin I i .CO O OR PROGRAM HAS NOT BEEN SELECTED BI STATE FOR REVIEW • a Otter E Jb IE Ptogtam Monf r NS G 17.ST APKICNT DC.M000iT CO AMY PntAALES DTI . D.TOTAL m O Tss E Ise AMC*r salon Yap. MD ' 1 ,707,060 oilDE M,AND NU ALL DATA al Tins APALGAnoM/REAPPLCATEMI An TINE ANDGOOGLY .Ott DOCUMENT HAS SEW CULT IL TO Tie • A DSY Of TAT FJSpWLE0 SO OFTM APPU nLtsaP lnnl CANTMO TIE APPLICANT, DOLrI ATTACHED ASSURAN CES to THE ASSSTASI vfl,OtGRD.ED aI THE t10+Eal1R+D numb, L Toed to arAuHerrbert, Chu. 0.-TRN c-ta 's ma . Constance Harbert, Chair, Weld County Bland of Count�Commissioners a(o9.�sw»a d.Santulli e A PAQI Snlatns L' / 05/27/98 65-72-1.4{4E-27.4W jJ.{l/ Sandals ro e 4 S'a' A IO2 nncNs cuhana�aD1 Wane RsavAaa.o Authorized for Local Reproduction . 95%395— PART III-BUDGET INFORMATION SECTION A-BUDGET SUMMARY Estimated Unobligated Funds I New or Revised Budget Grant Program � Function Federal I i or Activity Catalog No. Federal Non-Federal Federal I Non-Federal Total (a) (b) (c) (d) (e) (t) (g) - 1. PA23 93.600 $ $ $1,435,2911 $198,618 $1,633,909 $30,696' $4,243 $34,939 2. O1 $33,562'' $4,649 $38,211 3.T&TA I $0 5. TOTALS $ $ $1,499,549 i $207,511 $1,707,060 SECTION B-BUDGET CATEGORIES -Grant Program, Function or Activity Total Personnel _ (2) O1 (3) T&TA I(4) (5) 6. Object Class Categories (1) PA23 I $716,533 a. $705,727 $10,806 28,751 $18,600 $ b. Fringe Benefits $126,320 $2,431 1 128,751 C. Travel $0 d. Equipment $47,0$0 e. Supplies $47,000 $$67,000 f. Contractual $260,400 $0 g. Construction $328,2$0 h. Other $295,844 $17,459 $14,962li $0 65 i. $0 j. I k. TOTALS $1,435,291 $30,696 $33,562' $0 $1,499,549 7. Program Income $ $ $ ,$ $ i SECTION C-NON-FEDERAL RESOURCES (a) Grant Program (b)Applicant I (c)State 1 (d)Other Sources I (e)TOTALS $207,5111 $207,511 8. PA 23 $0 9 $0 10. 11. $207,511 $0 $0 $207,511 12. TOTALS (sum of lines 8 thru 11) SECTION D-FORCASTED CASH NEEDS Total for first year I 1st Quarter 2nd Quarter 3rd Quarter I 4th Quarter 13. Federal $1,499,549 $749,775 $224,932 $224,932 $299,910 14. Nonfederal $207,511 $103,756 $31,127 $31,127 $41,502 15. TOTAL(sum of lines 13 and 14 $1,707,060 I $853,530 I $256,059 $256,059 $341,412 SECTION E-BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT FUTURE FUNDING PERIODS (Years) (a) Grant Program (b) First (c) Second (d)Third I (e) Fourth 16. PA 23 $1,499,549 $1,574,5$60 $1,653,2x30 $1,735,9 17. $0 $0 $0 18. $0 $0 $0 19. $1,499,549 I $1,574,5261 $1,653,2531 $1,735,915 20. TOTALS (sum of lines 16-19) SECTION F-OTHER BUDGET INFORMATION (Attach additional Sheets if Necessary) 21. Direct Charges 122. Indirect Charge $0 HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90CM0136 A B C D Total Cash Non-Federal Percent Number of ACYF and Non- In-Kind Admini- Persons Federal strative FT PT I. PERSONNEL (Object class category 6.a) A. Administrative 100 1. Executive Director 2. Fiscal Manager 100 3. Head Start Director $14,455 100 1 100 4. Accountant 5. Office Manager $8,642 100 1 6. Office Techician $14,622 100 3 7. Center Director � 100 A. Fiscal Specialists i 100 B. Personnel Tech. 100 C. PBX Operator D. E. • 980*95- - GRANTEE/DELEGATE # 90CM0136 i, A B C D'1 Total Cash Non-Federal Percent Number of II ACYF and Non- In-Kind Admini- Persons Federal strative FT PT III I II B. COORDINATION III 1 1. Education Coordinator $8,260 2. Director/Education I Coordinator i 3. Health Coordinator $8,904 1 '4. Social Services $8,904 1 1 Coordinator i 'i5. Parent Involvement $7,022 1 I Tech. 6. Social Services/Parent I Involvement Coordinator I 1 17. Disabilities Coordinator $8,260 I (Hcp. Spec) I '8. Health/Disabilities I Coordinator 9. Nutrition Coordinator I 5 1 1 A. Site Manager $23,616 I B. Service Coordinators $65,562 10 C. Resource Coord. $10,806 1 9S0g 9� HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90CM0136 A Total Cash Non-Federal Percent Number of ACYF and Non- In-Kind Admini- Persons Federal strative FT PT C. Education 1. Teacher $221,270 15 20 2. Teacher Assist. $159,050 15 21 3. Home Vistor 4. Classroom Technical A $11,828- 2 5. Other Education Staff D. Health 1. Health Aide 2. Other Health Staff E. Nutrition 1. Cook 2. Nutritionist $2,8891 1 3. Other Nutrition Staff (Lunch Aides) F. Social Services 1. Social Service Aide 2. Other Social Service Staff G. Parent Involvement 1. Parent Involvement Aide 2. Other Parent involvement Staff • HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90CM0136 A C D B Total Cash Non-Federal Percent t Number of ACYF and Non- In-Kind Admini- Persons Federal strative FT PT H. Maintenance 1. Custodian $12,5581 3 2. Other Maintenance Staf I. Transportation 1. Bus Driver X12. Bus Aide 3. Other Transportation Staff J. Dual Roles 1. Family Worker 35 2. Teacher Aide/ $103,301 Bus Aide 3. Other Disabilities Staff 3 3 A. Recruiters $26,584 B. Lunch aide/Custodian C. D. TOTAL PERSONNEL $716,533 $0 6.00% 54 117_ 9495 HEAD START LINE-ITEM BUDGGRANTEE/DELEGATE # 90CM0136 A B C Total Cash Non-Federal Percent ACYF and Non- In-Kind Admini- Federal strative 2. FRINGE BENEFITS (object class category 6.b) 1. Social Security $54,815 2. State Disability I $1,931 3. Unemployment $21 888 4. Workers Compensation 5. Health/Dental/Life Insurance , $27,586 6. Retirement $22,531 17. Other Fringe TOTAL FRINGE $128,751 5 3. OCCUPANCY (object class category 6.h) 1. Rent 6f $0 $67,500 100 2. Depreciation/Use Allow $0 $7,738 3. Utilities $10,800 I 4. Telephone $5,100 5. Building Insurance 912 6. Child Liability Insurance 7. Maintenance/Repair* $12,938 $932 8. Renovation*9. Janitorial Service 6f $10,000 TOTAL OCCUPANCY $39,750 $75,238 7 9g495 HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90CM0136 A B C Total Cash Non-Federal Percent ACYF and Non- In-Kind Admini- Federal strative 4. CHILD TRAVEL 1. Contract/Rental (6f) $35,000 $5,000 2. Vehicle Maintenance/Repair 3. Vehicle Insurance 4. Vehicle Operating Expenses $100 0 5. Field Trips $1,314 6. Disabilities Travel 7. Other Child Travel TOTAL CHILD TRAVEL $174,314 $5,000 0 5. STAFF TRAVEL $16,200 50 1. Out-of-Town (6.c) $16,500 2. Local (6.h) TOTAL STAFF TRAVEL $32,700 $0 25 6. NUTRITION AND FOOD 1. Children's Food (6f) $50,800 2. Adult's Food (6f) $25,200 3. Other Nutrition $1,080 $1,500 TOTAL NUTRITION & FOOD $77,080 $1,500 0 7. FURNITURE & EQUIPMENT (object class category 6.d) 1. Vehicle Purchase 2. Office 3. Classroom/Outdoor 4. Kitchen 5. Equip/Maintenance/Repair* 6. Other Furniture/Equipment $0 $0 0 TOTAL FURNITURE & EQUIP HEAD START LINE-ITEM BUDGET GRANTEEIDELEGATE # 90CM0136 A B C Total Cash Non-Federal I Percent ACYF and Non- In-Kind Admini- Federal strative 8. SUPPLIES (object class category 6.e) 1. Office/Copying/Postage $4,000 2. Cleaning $500 3. Classroom/Home base $38,000 $4,000 4. Medical/Dental $2,000 $5,0001 5. Kitchen $1,500 6. Disabilities Supplies PA23DS $1,000 7. Other Supplies TOTAL SUPPLIES $47,000 $9,000 9. OTHER CHILD SERVICES 1. Education Consultant 2. Substitutes 3. Volunteers(Education) 4. Med./Dental/Screening/Care(q° $140,000 $25,0001 5. Mental Health Assess./Care(6fl $10,000 $2,5001 6. Nutrition Consultant 7. Speech Therapy 8. Disabilities Services $15,000 9. Other Services TOTAL OTHER CHILD SERV. $150,000 i $42,5001 0 980 9c HEAD START LINE-ITEM BUDGET GRANTEE/DELEGATE # 90CM0136 A B C Total Cash Non-Federal Percent ACYF and Non- In-Kind Admini- Federal strative 10. OTHER PARENT SERVICES 1. Parent Activities (6.h) $4,500 Parent Travel 2. Out-of-Town (6.c) $2,400 3. Local (6.h) 4. Other Parent Services $3,000 $10,000 TOT OTHER PARENT SERV. $9,900 $10,000 0 11. OTHER (object class category 6.h) 1. Audit 2. Legal (6.h) 3. Theft Bond 4. General Liability Insurance 5. Payroll/Accounting 6. Subscriptions/Memberships $1,200 7. Printing/Advertising $1,500 8. T & TA CDA $12,000 $1,0001 9. Other T & TA $2,962 10. Other Training 11. Disabilities Training 12. Other Disabilities 13. Storage $1,000 14. Other DP $17,459 15. Administrative Overhead $87,400 $5,000 100 16. County Central Service Costs $58,273 20 17. TOTAL OTHER $123,521 $64,273 55 9t0895 HEAD START LINE-ITEM BUDGET GRANTEEIDELEGATE # 90CM0136 A B C Total Cash Non-Federal Percent ACYF and Non- In-Kind Administrative Federal 13. TOTALS ALL BUDGET CATEGORIES $1,499,549 $207,511 10% TOTAL BUDGET (Cols A+B) $1,499,549 $207,511 10% TOTAL ACYF BUDGET (A + B + C below) A. Program Funds/+QI $1,465,987 B. Transition Funds C. T&TA Funds $33,562 TOTAL NON-FEDERAL BUDGET Cash $73,273 . In-Kind $134,238 q.g1) q BUDGET NARRATIVE Personnel: Pays for staff gross salaries. See Attachment I for salary breakdown according to position and site. Resource Coordinator for new computer project is out of QI funding. The Quality Improvement monies will be used for 50% salary and fringe for a Vocational/Educational Assistant (see attached job description), to provide literacy training to parents and staff using the new technological educational system being installed into the twelve Head Start Centers. (QI) Fringe Benefits: Pays for fringe benefits for regular employees at the following rates: . FICA .0620 x salary . Medicare .0145 x salary . Disability .0054 x salary . Life Insurance .00037 x salary . Retirement .06 x salary . Workman's Compensation .0050 x salary for admin/office positions .0059 x salary for teacher-type positions .0747 x salary for aides in classroom . Health and Dental $1,660.44 /staff/year (Retirement, disability, life, and health insurance are only available to full-time employees.) See Attachment I for fringe total for each position. Occupancy: Utilities -this cost was figured on a historical basis--approximately $1200 per site per MHS year. It includes cost for water, electricity, gas and trash. Telephone-this cost was calculated on a historical basis of$567/site/MHS year. Child Liability Insurance-Based on last years billing. Maintenance/Repair- Cost is estimated on historical basis of school district charges. yqo 19.5 Janitorial Service - Cost is estimated on a historical basis of district charges, Child Travel: Contract/Rental-This is the estimated contract transportation for the Western Slope area. Vehicle Operating Expenses - The Weld County Department of Transportation will be providing our transportation for all of our sites in the Weld County Area. Transportation is treated as an Internal Service Pool and serves most all of the Division of Human Services (DHS)transportation needs. Charges for this service are based on the number of miles and the number of hours the transportation department spends on each of the programs it serves. In the past these costs were broken down and charged in separate line items for personnel costs and operating costs.Now, all of the areas/programs will receive a direct one line item cost, based on the above criteria,that will include a combined total of all the costs incurred. We have budgeted for this service based on historical cost patterns. Field Trips - This includes all costs of field trips based on historical cost. Staff Travel: Local-These funds are used for coordinators mileage reimbursement for travel to and from the centers to monitor progress. Mileage is reimbursed at $.27 per mile. Out-of-Town-funds to allow staff to attend National/Regional meetings for Migrant Head Start. (T & TA) Nutrition and Food: Children's food - Pays for the costs of childrens meal not covered by the CACFP reimbursement. Adult food - Pays for the costs of adult meals for teachers, ta's, and volunteers who are supervising the mealtimes for the children in the family style setting. These costs are contracted out and are not reimbursable by USDA. This cost is estimated at $25,200. Other food - Pays for the cost of food projects. gs��95 Supplies: Office/Copying/Postage-This covers the cost of office supplies, copying and postage used at the sites. Cleaning- Covers the cost of cleaning supplies used at the sites. Classroom/Homebase- This covers the cost of all classroom supplies needed --estimated at $4200/site/MHS year. Medical/Dental-These funds are used to cover the cost of drugs,vaccines, first aid kits or any minor medical supply needed in the program. Kitchen-Pays for the costs of kitchen supplies, including paper products and utensils, used to serve snacks and meals and food projects. Disability Supplies-Pays for the Special Need supply cost. Other Child Services: Medical/DentaUScreening - This line item covers the cost of our contract with Colorado Migrant Health. Mental Health Assess - Cost of contracted mental health services. Other Parent Services: Parent Activities-PPC account that is budgeted by them for allowable MHS Parent needs-- -i.e.,meeting costs,parent activity needs and supplies,necessary mileage for meetings, child care costs for meetings,per diem for parents participating in activities and trainings,etc. The budget is planned out by the PPC and run through their own checking account. Out-of-town - Pays for the cost of two parents to attend National training conference. Other Parent Services - Pays for parents to attend Computer Educational Lab or other training and educational programs. Other: Subscriptions/Memberships - It includes subscriptions to publications used at the centers. It also includes registration costs. Printing/Advertising- Funds used to advertise for staff and clients for the program. CDA and Other TA training-Training costs to get all staff to meet program requirements as well as the needed continuing training and education. (T & TA) See Professional Development Plan. Storage- This covers the cost of storage at our Western Slope sites. Other DP -This will be used for on-going costs, maintenance and supplies for the system. On-going costs include payments to US West for the telephone and communication lines, costs for hardware maintenance, and any upgrades necessary for the program operation of our newly developed Wide area network. (QI) Administrative Overhead/Direct Allocated Costs - This is a change associated with the new financial system we are using. This cost is the administrative cost that the program incurs through the DHS. Like the transportation costs, these costs are compiled in an Internal Service Pool and are charged to the programs based on the number of hours that the administrative staff spends on each of the programs it serves. The budgeted amount is based on an approximate 15% coverage. .15 Executive Director- for overseeing and planning of the DHS programs. $ 16,035 .15 Fiscal Officer - for budget preparation and grant tracking. $ 8238 .15 Accountant- for cost allocation and reporting. $ 4,841 .15 Fiscal Specialist - for the purchasing function and contract maintenance. $ 4232 .15 Fiscal Specialist- for account payables. $ 3,870 .15 Personnel Mgr. - for personnel function and payroll. $ 5,829 .15 PBX Operator- for PBX operation. $3,557 Supplies $ 4,000 Building Charges (Utilities, repair& maintenance, B & G, Overhead etc.) $ 26,000 Data Processing & Communications $ 5,5W Travel $ 5,298 Total $ 87,400 BUDGET NARRATIVE PROGRAM ACCOUNT 20 T & TA CDA: Pays for the costs of staff members working to acquire their CDA. This cost is based on the amount spent on these services in the past. Other T & TA Training: Pays for the costs of educational or skill enhancement training for all staff. This would include the Computer Educational lab, educational institutions, seminars, and trainings. 9goigr MHS BREAKDOWN OF SALARY/FRINGE TOTAL PERCENT TOTAL SALARY AMOUNT ATTRIB. MHS MHS TOTAL MHS FRINGE &FRINGE ATTRIBUTABLE TO MHS FRINGE SALARY SAL&FRINGE FTE POSITION HRLY RT TO 1998 MHS 1998 HEAD START DIRECTOR 20.44 7,956.94 50,472.13 17,160.52 34.00% 2,705.36 14,455.17 17,160.52 SITE MANAGER 18.99 7,510.27 47,009.47 15,983.22 34.00% 2,553.49 13,429.73 15,983.22 EDUC.COORDINATOR 11.68 3,598.00 27,892.40 9,483.41 34.00% 1 223.32 8,260.09 9,483.41 HEALTH COORDINATOR 12.59 5,538.77 31,725.96 10,786.83 34.00% 1,883.18 8,903.65 10,786,83 SOCIAL SERV.COORDINATOR 12.59 5,538.76 31,725.96 10,786.83 34.00% 1,883.18 8,903.65 10,786.83 PARENT INVOLV.TECH 10.23 4,811.77 26,090.17 8,609.76 33.00% 1,587.89 7,021.87 8,609.76 OFFICE MGR 12.59 5,538.77 31,725.96 10,469.57 33.00% 1,827.79 8,641.77 10,469.57 DISABILITIES COORD. 11.68 5,258.44 29,552.84 10,047.96 34.00% 1,787.87 8,260.09 10,047.96 CLASSROOM TECHNICAL ASS 8.70 4,340.46 22,436.46 7,404.03 33.00% 1,432.35 5,971.68 7,404.03 CLASSROOM TECHNICAL ASS 8.28 2,550.64 19,773.03 6,722.83 34.00% ' 867.22 5,855.61 6,722.83 RECRUITER 7.65 4,017.01 19,929.01 5,779.41 29.00% 1,164.93 4,614.48 5,779.41 RECRUITER 8.45 4,263.45 21,839.44 6,333.44 29.00% 1,236.40 5,097.04 6,333.44 RECRUITER 7.65 4,017.01 19,929.01 5,779.41 29.00% 1,164.93 4,614.48 5,779.41 SERVICE COORDINATOR-BM 11.47 5,193.75 29,051.35 8,424.89 29.00% 1,506.19 6,918.70 8,424.89 SERVICE COORDINATOR-EM 10.91 5,021.25 27,714.04 8,037.07 29.00% 1,456.16 6,580.91 8,037.07 SERVICE COORDINATOR-MA 10.91 5,021.25 27,714.04 8,037.07 29.00% 1456.16 6,580.91 8,037.07 SERVICE COORDINATOR-MA 10.91 5,021.25 27,714.04 8,037.07 29.00% 1,456.16 6,580.91 8,037.07 SERVICE COORDINATOR-JEF 11.47 5,193.75 29,051.35 8,424.89 29.00% 1.506.19 6,918,70 8,424.89 SERVICE COORDINATOR-CE 10.65 4,941.15 27,093.15 7,857.01 29.00% 1,432.93 6,424.08 7,857.01 SERVICE COORDINATOR-FR 11.20 5,110.58 28,406.58 8,237 91 29.00% 1,482.07 6,755.84 8,237.91 SERVICE COORDINATOR-FM 10.39 4,861.06 26,472.26 7,676.95 29.00% 1,409.71 6,267.25 7,676.95 SERVICE COORDINATOR-GJ 10.39 1,761.31 23,372.51 6,778.03 29.00% 510.78 6,267.25 6,778.03 SERVICE COORDINATOR-OL 10.39 1,761.31 23,372.51 6,778.03 29.00% 510.78 6,267.25 6,778.03 RESOURCE.COORDINATOR 10.39 4,861.06 26,472.26 13,236.13 50.00% 2,430.53 10,805.60 13,236.13 TEACHER-BM 10.48 4,908.40 26,706.80 7,744.97 29.00% 1,423.44 6,321.53 7,744.97 TEACHER-BM 9.73 4,675.96 24,914.36 7,225.16 29.00% 1,356.03 5,869.13 7,225.16 TEACHER-BM 9.27 4,533.40 23,815.00 6,906.35 29.00% 1,314.69 5,591.66 6,906.35 TEACHER ASST-BM 7.27 4,953.93 20,075.52 4,215.86 21.00% 1,040.32 3,175.54 4,215.86 TEACH AID/BUS AID-BM 5.65 1,776.90 13,528.90 2,841.07 21.00% 373.15 2.467.92 2,841.07 TEACH AID/BUS AID-BM 5.65 1,776.90 13,528.90 2,841.07 21.00% 373.15 2,467,92 2,841.07 TEACHER ASST-BM 6.94 6,547.81 49,853.40 10,469.21 21.00% 1375.04 9.094.17 10,469.21 TEACH AID/BUS AID-BM 5.65 1,776.90 13,528.90 2,841.07 21.00% 373.15 2,467.92 2,841.07 TEACHER-MAD 10.48 4,908.40 26,706.80 8,813.24 33.00% 1,619.77 7,193.47 8,813.24 TEACHER-MAD 10.48 3,247.96 25,046.36 8,265.30 33.00% 1,071.83 7,193.47 8,265.30 TEACHER-MAD 9.73 4,675.96 24,914.36 8,221.74 33.00% 1,543.07 6,678.67 8,221.74 TEACHER-MAD 10.48 4,908.40 26,706.80 8,813.24 33.00% 1,619.77 7,193.47 8,813.24 TEACHER ASST-MAD 7.27 4,953.93 20,075.52 6,624.92 33.00% 1,634.80 4.990.13 6,624.92 TEACHER ASST-MAD 7.65 5,126.08 21,038.07 6,942.56 33.00% 1,691.61 5,250.96 6,942.56 TEACHER ASST-MAD 6.94 2,182.60 16,617.80 4,819.16 29-00% 632.95 4,186.21 4,819.16 TEACH AID/BUS AID-MAD 5.65 5,330.71 40,586.70 11,770.14 29.00% 1,545.90 10,224.24 11,770.14 TEACHER ASST-MAD 7.27 3,293.48 18,415.08 6,076.98 33.00% 1,086.85 4,990.13 6,076.98 TEACHER-EM 9.98 4,753.44 25,511.84 8,418.91 33.00% 1,568.64 6,850.27 8,418.91 TEACHER-EM 10.48 4,908.40 26,706.80 8,813.24 33.00% . 1,619.77 7,193.47 8,813.24 TEACHER-EM 10.48 4,90840- 26,706.80 8,813.24 3300% 1,619.77 7,193.47 8,813.24 TEACHER-EM 9.51 4,607,78 24,388.58 8,048.23 33.00% 1,520.57 6,527.66 8,048.23 TEACHER ASST-EM 7.65 5,126.08 21,038.07 6,942.56 33.00% 1,691.61 5,250.96 6,942.56 TEACHER ASST-EM 7.46 5,040.00 20,556.80 6,783.74 33.00% 1,663.20 5,120.54 6,783.74 TEACHER ASST-EM 6.94 2,182.60 16,617.80 3,489.74 21.00% 458.35 3,031.39 3,489.74 TEACHER ASST-EM 6.94 2,182.60 16,617.80 3,489.74 21.00% 458.35 3,031.39 3,489.74 TEACH ASSIT/BUS AID-EM 5.65 5,330.71 40,586.70 8,523.21 21.00% 1,119.45 7,403.76 8,523.21 TEACHER-JEF 10.48 3,247.96 25,046.36 8,265.30 33.00% 1,071.83 7,193.47 8,265.30 TEACHER-JEF 9.27 4,533.40 23,815.00 7,858.95 33.00% 1,496.02 6,362.93 7,858.95 TEACHER ASST-JEF 7.65 5,126.08 21,038.07 6,942.56 33.00% 1.691.61 5,250.96 6,942.56 TEACHER ASST-JEF 7,27 4,953.93 20,075.52 6,624.92 33.00% 1,634.80 4,990.13 6,624,92 TEACH ASSIT/BUS AID-JEF 5.65 5,330.71 40,586,70 8,523.21 21.00% 1,119.45 7,403.76 8,523.21 TEACHER-CEN 9.73 4,675.96 24,914.36 8,221.74 33.00% 1,543,07 6,678.67 8,221.74 TEACHER-CEN 9.73 4,675.96 24,914.36 8,221,74 33.00% 1.543.07 6,678.67 8,221.74 TEACHER ASST-CEN 7.27 4,953.93 20,075.52 6,624.92 33.00% 1,634.80 4,990.13 6,624.92 TEACHER ASST-CEN 7.08 4,867.85 19,594.25 6,466.10 33.00% 1,606.39 4,859.71 6,466.10 TEACH ASSIT/BUS AID-CEN 5.65 5,330.71 40,586.70 8,523.21 21.00% 1,119.45 7,403,76 8,523.21 TEACHER-FRED 9.51 5,867.73 25,648.53 7,438.07 29.00% 1,701.64 5,736.43 7,438.07 TEACHER-FRED 9.51 5,867.73 25,648.53 7,438.07 29.00% 1,701.64 5,736.43 7,438.07 TEACHER-FRED 9,51 4,607,78 24,388.58 7,072.69 29.00% 1,336,26 5,736.43 7,072.69 TEACHER-FRED 9.51 4,607.78 24,388.58 7,072.69 29.00% 1,336.26 5,736.43 7,072.69 TEACHER-FRED 9.98 4,753.44 25,511.84 7,398,43 29.00% 1,378.50 6,019.93 7,398.43 TEACHER ASST-FRED 7.46 5,040.00 20,556.80 5,961.47 29.00% 1,461,60 4,499.87 5,961.47 TEACHER ASST-FRED 7.08 4,867.85 19,594.25 5,682.33 29.00% 1,411.68 4,270.66 5,682.33 TEACHER ASST-FRED 7.84 3,551.71 19,858.90 5,759.08 29.00% 1,030.00 4,729.09 5,759.08 TEACHER ASST-FRED 7.08 4,86785 19,594.25 5,682.33 29.00% 1,411.68 4,270,66 5,682.33 TEACH AID/BUS AID-FRED 5.65 ' 8,884.51 67,644.50 14,205.34 21.00% 1,865.75 12,339.60 14,205.34 TEACHER ASST-FRED 7.46 5,040.00 20,556.80 5,961.47 29.00% 1,461.60 4,499.87 5,961.47 - JANITOR-FORT 6,94 1,176.47 15,611.67 4,527.38 29.00% 341.18 4,186.21 4,527.38 RECRUITER-FORT 7.46 1,264.62 16,781,42 3,524.10 21.00% 265.57 3,258.53 3,524.10 TEACHER-FORT 9.27 7,944.02 104,352,00 30,262.08 29.00% 2,303.77 27,958.31 30,262.08 TEACHER ASST-FORT 6.94 10,913.01 83,089.00 24,095,81 29.00% 3,164.77 20,931.04 24,095.81 T.AIDE/BUS AIDES-FORT 5.65 8,884.51 67,644.50 19,616.90 29.00%. 2,576.51 17,040.40 19,616.90 OFFICE TECH--FORT 8.08 1,369.72 18,176.12 5,271,07 29.00% 397.22 4,873.86 5,271.07 AREA MGR.-WS 11.66 1,976.60 26,229.40 11,016.35 42.00% 830.17 10,186.17 11,016.35 RECRUITER-WS 7.46 2,529.24 33,562.83 9,733.22 29.00% 733.48 8,999.74 9,733.22 1 TEACHER-WS 9.27 15,888.04 208,704.00 68,872.32 33.00% 5,243.05 63,629.27 68,872.32 1 TEACHER ASST-WS 6.94 21,826.02 166,177.99 54,838.74 33.00% 7,202.59 47,636.15 54,838.74 ' 1 TEACH AID/BUS AID-WS 5.65 17,769.02 135,289,00 39,233.81 29.00% 5,153.02 34,080.79 39,233.81 OFFICE TECH.-WS 8.08 2,739.44 36,352.24 10,542.15 29.00% 794.44 9,747.71 10,542.15 JANITOR--WS 6.94 2,352.94 31,223.33 9,054.77 29.00% 682.35 8,372.41 9,054.77 NUTRITIONIST 13.89 2,354.63 31,245,83 3,124.58 10,00% 235,46 2,889.12 3,124.58 GRAND TOTAL 426,946.92 2,829,804.06 845,284.87 128,751.43 716,533,45 845,284,87 gyoggs. NON-FEDERAL MATCH BREAKDOWN County Central Service Costs---Weld County has discounted the total central services costs charge to Head Start and Migrant Head Start programs. The total amount for 1998 was supposed to be $118,923, but the County will donate $82,648 to the programs. Of that, $40,498 will be donated to Migrant Head Start. The additional 17,775 that would be charged to Migrant Head Start will be covered by Weld County Human Services. That will bring the total of this line item to 58,273. Parent Volunteer Time---Documented time parents devote in the classrooms, at meetings and trainings and other Migrant Head Start activities,will be calculated to donate to the program. The estimated amount is$10,000 and is based on current rate of accumulation. Time is calculated based on equivalent job value of service plus fringe. Rental Value of Donated Property/Space---Third party appraisal of annual rental value of property the modulars sit on that we are not charged for as well as cafeteria, playground and office space provided at no charge is $67,500. Donated Value of Food for meetings or classroom needs is estimated at $1,500. Donated Value of Classroom Supplies from vendors----$4,000. Donated Value of Vaccines from the State $5,000. Donated Value of Medical/Dental Services ---$25,000. Donated Value of Transportation by contractor---$5,000. Discounted Value of Mental Health Services donated---$2,500 Donated Value of Trainings not charged to program--$1,000 State Match for wrap around child care $15,000. Donated Value of Time-Olathe Housing Authority and Mesa County School District----$5,000. Weld County will cover the cost of depreciation costs---$7,738. THE TOTAL MATCH IS $207,511. 98®893 WAIVER REQUEST OF 20%NON-FEDERAL MATCH PY 98-99 As allowed under the Head Start Act,Weld County Division of Human Services(WCDHS)is requesting a waiver of the non-federal matching requirement of 20%for program year 97-98. Based on our analysis,WCDHS anticipates reaching 12.2%,versus the required level of 20%. WCDHS is requesting this waiver because of difficulties in meeting the required leveL The primary reasons for this are the following: First,there are certain qualities unique to Migrant Head Start which constitute a barrier to the attainment of non-federal in-kind donations. These qualities consist of the following; a) The lifestyle and work hours of the migrant population inherently impede the donation of time and services within the Migrant Head Start program. b) The effect of weather conditions and housing availability affects the arrival and departure of families, often limiting the availability of parents as resources. c) The migrant season in Colorado is primarily in the summer months thereby limiting the availability of school district resources which limit their services during these months. (Criteria 1) Second, the Weld County program collaborates with contractors to supply major program services to the migrant children. Many of these contractors are also Federally funded and therefore their resources for services cannot be counted as match. For example, the Colorado Migrant Health Program supplies most all of our health and dental services across the State. Weld County's needs are beyond the scope of what is generally provided by Migrant Health and Weld pays them for that extended service. However, their general services provided could be a huge match if it were not a Federally funded program also. The Weld Migrant Head Start program also takes advantage of all the school districts free lunch programs. This again is a Federally-funded program. The Job Training Partnership Act Summer Youth program provides bus monitors for the Migrant Program. Again, Federally-funded. The Weld Migrant Head Start program is supplemented to a huge extent by other federally funded programs. If we could use Federal funds as a match,we would exceed our required amount by what is listed in this paragraph. (Criteria 1) Third, there has been a decrease in the availability of funding at the local level. The major impacts to the Weld County 1998 budget are the Tabor amendment which imposes a reduction in the mill levy,plus property tax, spending and revenue limits not exceeding the inflation and growth in new net construction. Another major local impact to the County budget is the critical construction and operation of the new County jail. These factors limit the availability of cash match resources to County run programs. Weld County has supplied a great deal of support to this program but some items are not considered match by technicalities in the regs. For example,Weld County provides a large amount of space to the Family Education staff in the Human Services building without charging rent/lease costs to the program even though the County has a lease/purchase agreement on the building. Because of a regulation technicality, according to federal monitors, a 98OS9 donated value of a lease/purchase agreement is not an allowable match even though the value of a pure lease would be ok. The same holds true for the several modulars that Weld County purchased for the Family Educational programs. If they had been leased vs. purchased, the cost of the lease could have been charged or donated to the program. This support adds up to tens of thousands of dollars annually. Weld County does also give the Family Educational programs a break on the annual central services cost allocated. For 1998, the County has reduced the cost by donating $58,273 of these costs to in-kind match. This amount we do count as match. So, while the County does supply a great deal of resources to the Family Educational programs, most of it cannot be reported as match. (Criteria 1 and 3). The above is presented as support for WCDHS's need to request a temporary waiver of the non- federal matching requirement of 20% for fiscal year 98-99. The steady influx of funds into Migrant Head Start, combined with a decrease in many local budgets, has made obtaining the required level of non-federal in-kind very difficult. This, in addition to the unique challenges associated with migrant head start, has necessitated the need for this request. WCDHS takes the requirement of obtaining the non-federal match very seriously. We will continue to seek in-kind should a temporary waiver be granted. Thank you for your serious consideration of this request and your continued support. 91086/5 PART IV PROGRAM NARRATIVE PA 23 The Family Educational Network of Weld County provides a comprehensive early childhood education program that focuses on early childhood development. The program provides support to migrant families in Northern Colorado, supported by the Migrant Head Start framework. FENWC works with various agencies to identify the needs of migrant families and determines eligibility for Migrant Head Start Children. We individualize programs so that they are responsive to the needs of each family. The following services are available to eligible migrant children and families through FENWC. • Education Services. Teaching staff writes and uses Individual Development Plans(IDP's),for each child. This document is a working document to stimulate social, emotional, motor and intellectual learning experiences;self-reliance,self-esteem and self-confidence are encouraged,thus, they establish the principles for future educational success. • Health Services. Our Health Component works in collaboration with the Colorado Department of Health, local health clinics and private providers to furnish a broad range of medical, dental and mental health activities. We identify children with disabilities, and Migrant Health and local migrant clinics provide services for them. We provide health and nutrition education to the parents to promote sound physical and mental child development. • Family Services/Parent Involvement. Family Services works directly with various social service agencies to obtain needed assistance for families and to provide social services, educational and employment training to parents. This support enables families to improve the quality and condition of their lives. FENWC considers parents an integral part of the total staff. Parent participation is encouraged in the decision-making process of their children's education and the overall operation of the program. We support parents in their role and jointly develop goals for their children. The Family Educational Network of Weld County is committed to providing migrant children and families with a developmentally appropriate, comprehensive program that promotes self-esteem, fosters social- competence, develops independence, and enables children and families to experience future successes. Funding for FENWC comes primarily from Federal Grants, administered by the Department of Health and Human Services/Administration for Children, Youth and Families/Administration of Children and Families/Head Start Bureau/Regions XII and VIII. Other funding sources come from the State of Colorado, passed through local school districts. Children qualify through the following funding sources: The Migrant Head Start and Head Start Programs, Colorado Preschool Program, School District' Disabilities Funds, and families paying for services. During the summer months the Migrant Head Start Children have their own classrooms so that we meet their unique needs. FENWC currently has eleven sites throughout Northern Colorado. 1 910 89 I. OVERVIEW OF PROGRAM DESIGN: The Family Educational Network of Weld County proposes to continue its comprehensive Migrant Head Start Program to provide services to eligible migrant children and families. Our targeted enrollment is 250 children. All centers operate sixty-six hours per week. Children will receive services Monday through Friday, 6:00 a.m. until 6:00 p.m. and Saturday from 6:30 a.m. until 2:30 p.m. We have arranged with local child care providers to provide services for children who may enter the area ahead of schedule or stay longer than most families. We are hoping to secure funds from the Colorado Department of Human Services,Office of Child Care Services, to subsidize the care of migrant children in child care settings while our program is not operational. During this time, community-service workers will provide the case management of families and ensure that comprehensive Head Start services commence upon the day of enrollment. We will conduct educational home visits with the families once per week. We have decreased the size of the infant and toddler classrooms to comply with the new Head Start Performance Standards. This requires hiring additional staff for one additional infant, and one additional toddler classroom in Greeley. Other issues that have affected our budget are; the loss of USDA meal reimbursements for a fourth meal, the inability of the Colorado Migrant Health Program to help us with health care monetarily, and increasing transportation costs. The Program Options proposed are: PA-23 Extended Day/Extended Week, Monday through Friday (twelve hours per day), Saturday (eight hours), serving infants, toddlers and preschool age children and their families. PA-23 Disabilities Extended Day/Extended Week,Migrant Head Start/Handicapped Services, serving infants,toddlers and preschool age children and their families. The following center information includes the anticipated number of eligible migrant children that we will serve. The number of children that we serve at each site may be higher than the number licensed by the State of Colorado Department of Human Services,Office of Child Care Services. Colorado's migrant population is extremely mobile. We have an open enrollment system and continually replace children,therefore; this allows a higher projection of numbers at each site. See attached map for site locations. 2 9v895 L L O Y O y a) a) — d y > > > > Faz WTy O 'd .O .O O Q 'O^ c C U Vii Ca U L Le) Ca Ca Y L L03 a) L C) C) C) - Q CA O• AV' SV.! V V .. UOO E .0 V N V 5 O E coV] ["' Ea)co 0CNC t0tl a) Fy a)a) O `En CC° a? cd Z Cy] ,� CID F 3 N N N rl VD N •>V> DC y W W z > > > > > > > ≥ O W F 0 .OD L F L _o .0 p z aQy !n ttl Rf ctl al ttl ctl O C 03 03 03 aQW ^� i.a a A O C a2 c E ti ti y y CC ti y CI) C.) t C Z • ca a) a) a) d a) a) a) E O en O O P o .G A . Y CL A .0 co C cd C Ca O a H �g 1/40 D CI cC cr, DI Ca Ca cCd Caa) a) v a) a a) t xl O ci, co CO a cc, � EC eM N CO L en CO N�! > G an V a) OD WO C C C C C Ca L V 4 a) O lt y C C C t 'O C t t z y Ct cd VD C V C F C L C T. C L •LO C N •UC L L' 0 77 �"' yr F" U U L - U 4' F" ro U 0 U O A b t 'O •:. O O . 77 '_ O 'O A b 4= .�.i y t ,L' U A U .C U M CO A U N ,�' U U C a1-* Uoo •Uoo Uoo 0 o Uoo o Uoo o Uoo o Lp, v V� `a," co oo y oo O O CO °3 .� a a) .� - 'r aa)) > ... t C t G t A c) 0 ;50 C 'C U 0780 0 O cy c.) cd t cd t 0 t .- cA cc! t `n ctt t (' O t '� W C A C O O O aL) CI) O c0., -I OCL) G O 9 O 0 V I rI H I CI I Pr .9 H LL .9 H a - F4 a 3 y . - - N N .-y 4 4 4 4 .-. .--. O .G 3 = co a) C 0 eM N 1O p C c o O 1.4 V W L O C °9 V V w0 Z t�.1 O 'O W rn C. ��1 C p p y S�CII C C. L d a`) Ir .2 °'to C c�Vtl U d d ot a o W W h U W W O o q E E, Ca L 4 p CO > C O F E .c F till c° 0 E L a) O .O. N O V cu ai a-. v m t ewe O v°), C a) "a Cl ? d v cpd W W O °) .. t C7 C7 C7 © W * * * * * U Statistical Information: 1 - Funded Enrollment 250 2 -Number of Children with disabilities to be Served 25 (minimum) 3 -Number of Children for whom Fees will be Charged 0 4 -Number of Children Whose Income will Exceed the Poverty Level 25 (maximum) 5 -Number of Hours Per Week of operation 66 North Central Colorado 66 Western Slope 66 Northeastern Colorado 6 -Number of Weeks Per Year of operation 12-16 7-Number of Teachers/Group Leaders 47 8 -Number of Teacher Assistants/Aides 69 9 -Number of Classes 27 The primary objectives of FENWC are to provide the following services to Migrant Head Start children and families to foster a higher degree of social competence: 1) Parent Involvement, 2) Health Services, 3) Nutritional Services,4) Social Services, and 5) Educational Services. The Family Educational Network of Weld County also encourages active parent involvement in the following manners: 1)Parent Policy Council, 2) Center Committee, 3) in the classroom as paid volunteers or observers, 4)volunteers in the component areas, 5)working with the children at home, 6)taking the lead as the primary educator/caretaker of the child. A major emphasis continues to be parent education. When eligible families are enrolled into the program, they receive an informational packet regarding the program and specific component areas and responsibilities. The packet includes educational, nutritional, mental health and disability educational material. Parents receive educational information that we provide via the Parent Involvement Van, Home Visits,and information sent home with their children. Information available to families includes books and videos that they can check out from the Parent Involvement Van, lending libraries. Area agencies also coordinate visits to migrant families with the Van. FENWC works cooperatively with Weld County's Division of Human Services, Learning Lab and other educational institutions to provide literacy services to the migrant farm workers. We have expanded the coordination of literacy services with the learning lab to include technological (computerized)adult basic educational programs and English as Second Language. Computerized instructional services will be available at all centers. We refer migrant families to appropriate agencies for education, if the computerized instructional services do not meet the needs of the families. The Family Educational Network of Weld County assesses the needs of families and their children and ensures that an individualized program is adopted to meet their particular needs. A Family Needs Assessment and Partnership Agreement are completed with each family by a service coordinator to decide how the Migrant Head Start Program may support the family. Once the assessment and agreement are complete, a plan is written for the family,which takes into consideration the individual needs of the child and family. Goals and objectives are developed with the family's participation. The goal of the Family Partnership Agreement is to move families toward "self-sufficiency." Regular follow-up is provided. 4 91089x' To promote a viable,functioning Policy Council,FENWC will conduct trainings at the center levels and with the Parent Involvement Van. After they have trained parents at this level, parents will select representatives for the Policy Council. We will hold Policy Council meetings monthly, during the summer months (July, August, and September) and in March during the off-season. Quarterly we conduct meetings with the Regional Head Start Program's Policy Council to assure coordination of both programs. The program gives parents room and board, per diem, child care and wage reimbursements, as needed to attend the meetings: The Education Component uses the developmentally appropriate High/Scope as a framework to meet the diverse needs of the children served. We have developed a theme-based curriculum that reflects the needs, interests and culture of the migrant population. Children's primary language is spoken and written in the classroom. English is spoken to the children so that they are exposed and to begin learning English. We design Lesson Plans around three Head Start areas: Education and Health,Parent Involvement, Disabilities Services and Mental Health. Parents are involved in curriculum planning at the Center Committee Meetings to ensure that we meet the individual and cultural needs of the children and families. The Education Component is meeting the literacy goals by sharing children's books at the Center Committee Meetings and through the Parent Involvement Van's lending library. The DDST-2(Denver-2) is the developmental indicator we use to identify possible delays or disabilities. If the screening pinpoints a possible developmental disability, professionals complete further assessment, by which; the most suitable means to serve a child is determined. After the process is complete, and receiving a professional diagnosis, an Individual Education Plan (IEP)or Individual Family Service Plan (IFSP) is written by an interdisciplinary team including the parents. By writing the IEP/IFSP as a team, the child receives the benefit of support in the classroom, and in the home to ensure growth around needs. Follow-up and support for the family are done via home visits, parent/teacher conferences and telephone contacts (if possible). Through this process the family and child receive support for their unique needs. The Family Educational Network of Weld County (FENWC) is dedicated to providing quality comprehensive services to children and families. To achieve this goal, FENWC participates in a strong network that we have developed within the communities served. This network offers maximal support and services to migrant children and families. Besides, offering support to families of FENWC, we have developed a system that supports staff in training, personal development and needed direct services. The Networking Relationships of FENWC include: • A contract with the Colorado Department of Health and Environment, Colorado Migrant Health Program offers complete, consistent and comprehensive health/dental services to children and families. The services include immunizations, physical examinations, medical screenings, well- child care, dental screenings and services, and pharmaceutical needs. • Local health clinics provide on-site preventive and acute health care for children, via our contract with Migrant Health • Contracts are in place with North Range Behavioral Health Center(formerly Weld Mental Health) and Roberta Sullivan(Western Slope). These contracts provide mental health services to children and families and consultative services to program staff. 5 • Current negotiations with the Colorado Department of Human Services, Office of Child Care Services includes the possibility of funds from the Child Care Development Block Grant to pay for extended child care services(before and after program operations)for children. • Improving relationships with local school districts. These relationships include, free land to place our modular centers in Fort Morgan and Grand Junction. There remains a lack of coordination with local education agencies, for children with disabilities. We are currently pursuing contracts with LEA's. • FENWC is involved in many community and state-level advisory boards,coalitions and task forces to advocate for migrant families and their children. The Family Educational Network of Weld County believes that to ensure success we must work with entire families for children to develop self-esteem and be successful in future life endeavors. It is important that our program work with the parents so they understand the important role they have in their child's life, as the primary educator. FENWC works with parents so they may gain confidence to work with their children at home and feel comfortable in a school setting to support their children. We try to enable them to further their own educational and skill levels. OVERVIEW OF COLORADO CROPS AND ACTIVITY (Excerpts from:Colorado Agricultural statistics, 1995 preliminary-1994 revised,Colorado Department of Agriculture,and the 1997 FENWC Community Assessment) Approximate Land Area: 66.4 Million Acres Approximate Cropland area: 10.9 Million Acres Approximate Irrigated Area: 3.2 Million Acres Number of Farms and Ranches(1995): 25,000 Land in Farms and Ranches (1995): 32.7 Million Acres Average Size of Farm and Ranch (1995): 1,308 Acres Colorado Farm Income The gross farm income for Colorado's 25,300 farm in operation during 1994 totaled $4.58 billion, down 4 percent from $4.78 billion generated from the 25,500 farms in operation during 1993. Livestock and livestock products continued to be the leading contributors to Colorado's cash receipts with a total value of$2.78 billion in 1994. Receipts from cattle and calves accounted for 55.4 percent of the total cash receipts from all commodities. Receipts from crops totaled $1.25 billion in 1994, representing 31.0 percent of the total. Wheat was the state's second leading contributors to cash receipts, followed by corn. Milk remained the fourth leading contributor to cash receipts. Hay was fifth, potatoes ranked sixth, hogs were seventh, sheep and lambs were eighth,onions were ninth and dry beans were tenth. Cash receipts from the top ten commodities accounted for 90 percent of the total cash receipts from all commodities in 1994. 6 North Eastern Colorado The Northeast area of Colorado includes the counties of Morgan, Logan, Washington, Sedgewick, Phillips and Yuma. Crops requiring farm workers are sugar beets,pickles,beans, potatoes, onions and a green house in Brush. There are two principle migration waves,the first from mid-May into late July,for the sugar beets. Sugar beet acreage is estimated to be the same as last year. However, similar to Weld County there is an increase in automation that will decrease the need for manual labor by approximately 10%. The second migrant impact is from mid-July to September for the potato season,requiring migrant labor through mid-August. The onion harvest is in August. It is estimated that there are approximately 2700 farm workers in the area,with 65 eligible households for the Migrant Head Start Program. The area is experiencing a high influx of solo-males. In the past year 16 active migrant families registered with the employment services. There are most undocumented families in the area,therefore; not registered with the employment services. The undocumented families primarily come from Guatemala. The Department of Education,Migrant Education Program identified 113 eligible Migrant Head Start children. The Colorado Department of Health, Migrant Health Program provided services for 100 migrant children less than five years old. The Family Educational Network of Weld County provides Migrant Head Start Services for approximately thirty children ages six weeks through four years old. The Excel Corporation Packing Plant employs many farm workers in the area and therefore, they do not qualify as migrants under the Migrant Head Start definition. The needs for migrant families in North Eastern Colorado are as follow: 1) A lack of affordable, adequate housing. 2) There are not adequate services for the migrant population. Plan de Salud del Valle opened a health clinic that should have a positive impact in migrant health services. 3) There is a lack of bilingual staff in the service organizations. 4) There is high competition for field work, migrant farm workers are paid low salaries, and working conditions are poor. 5) Child care does not meet the needs of the MSFW. North Central Colorado North Central Colorado consists of the following counties: Weld,Adams, Boulder, and Larimer. This area is very rich agriculturally and the following crops only represent part of the produce from this area: sugar beets,pickles,onions,potatoes, lettuce, spinach, corn, sweet grain, silage,and carrots. The total estimated acreage is 234,570. Of the total 196,000 acres for corn,sweet grain and silage require minimal manual labor. Thirteen-hundred(1300) itinerant migrant farm workers(mostly solo-males) are expected to come into the area for the summer of 1998. The total farm worker population in this area is estimated at 10,500. The Colorado Department of Education, Migrant Education Program identified 459 migrant children. The Colorado Department of Health,Migrant Health Program provided services to 394 migrant children. As is true in North Eastern Colorado, there is an increase of solo-males entering the area for work, and fewer families migrating into the area. The itinerant workers begin arriving late April and leave early October. Most of the migrants arriving in April are males with their families joining them in June. 7 91(8g9 The needs for migrant families in this area are: 1) Housing - only one labor camp is scheduled to serve families,the other labor camps will serve solo-males. 2)Medical services are limited as funds are inadequate for the provision of proper staffing, health supplies and follow-up. Local Migrant Health Clinics are inundated with migrant families and can only provide minimal care. The areas of greatest concern are pre and peri-natal care, immunizations of children, long term intervention and pesticide awareness. 3)There is high competition for work,wages are low, and working conditions generally are poor. Western Slope The Western Slope of Colorado is west of the Continental Divide. The following counties are provided Migrant Head Start Services by FENWC: Delta, Mesa and Montrose. The primary crops in the area are, apples, cherries, peaches, broccoli, cauliflower, sweet-corn, lettuce and grapes. Seventy percent(70%)of the tree crops are found in Delta County. The growing season runs from April through October, with the peak season beginning the middle of June and ending mid-September. According to grower surveys, local farm workers are involved in the planting and initial phases of crop production. The mobile-migrants begin arriving into the area in mid-June and stay through the beginning of September. This area is also seeing fewer families migrating into the area. The families arriving in the area tend to settle-out and become active members of community. It is estimated that there are approximately 1300 farm workers in the area,ninety-five migrant families with 150 children. The Colorado Department of Education, Migrant Education Program identified 108 migrant children. The Colorado Department of Health,Migrant Health Program served 108 eligible migrant children. The needs and issues for the migrant families in this area are: 1) High Pregnancy Rates 2) Medical/Dental Care 3) Safe/Sanitary Housing 4) Spouse Abuse 5) Mental Health Services 6) Migrant Child Care 7) Transportation 8 PROGRAM ACCOMPLISHMENTS Following is a summary of program accomplishments for the previously funded program year. These achievements have strengthened our program and have enhanced services to the children and families of the Migrant Head Start Program. • We have hired a Disabilities Services/Mental Health Specialist, who is well versed in the laws of serving persons with disabilities, and disabilities services have increased for children identified as having special needs. • We are creating playgrounds for the migrant population, specifically the infant/toddler age group. • We have revised menus that better reflect,the likes and nutritional needs of the migrant population. • Policy Council has funds released directly to them from the Parent Activity line item, so that they will have a bigger part in the budget process. There has been successful coordination with the Regional Head Start Policy Council. • We currently have revised and have a draft of a staff development plan that addresses individual professional development,particularly for the classroom staff,however;we will require that all staff participate in professional development activities. • We have developed a curriculum that will allow easier involvement of parents,that better reflects the migrant population. • We have analyzed staffing needs, and we have adjusted to meet the new Performance Standards. • An additional building has been secured for our site in Olathe. • We ordered a Parent Involvement Van for the Western Slope, and will be up and running this program year. The following is a brief summary of continued concern. There has been some progress made in these areas; however, we continue to put forth much effort moving forward to eliminate these issues. • The low enrollment level of the program continues to be a concern. In hopes to improve enrollment levels, we began recruitment days earlier. The new eligibility criteria, allowing families to have migratory movement within a twenty-four month period rather than a 12-month time-frame has increased enrollment. The reasons for lower enrollment are; growers continue to recruit solo-males, lack of housing and more families are"settling-out";therefore, creating a larger local work force. • Although we have made gains in our disability services, it remains difficult to secure needed support from the Local Education Agencies. Our program has children living in fourteen different school districts. Not all districts buy into the need to provide services for temporary residents, particularly when the school districts do not receive reimbursement for these children. We are trying to secure arrangements so that the districts will help with identifying disabilities and writing Individual Education Plans/Individual Family Service Plans for children with(suspected)disabilities. 9 90 g93 CHALLENGES FOR THE NEXT FUNDING CYCLE During the next three years we hope to reach the following goals: Goal #1: Develop a Management Information System infrastructure and network all sites with the central office, increase our technological capacity to help parents with literacy skills, and secure computers in the toddler and preschool classrooms. We pursued and received funding to expand technological capacities to expand our MIS, and added a technological adult literacy instructional unit. The system is scheduled to be operational by June 30, 1998. Goal #2: Coordinate and integrate activities of the Migrant Head Start Policy Council and the Region VIII Head Start Policy Council better to meet the overall needs of FENWC without losing the integrity of the Migrant Head Start Programs or Region VIII Head Start Programs. The Migrant Head Start Policy Council and the Region VIII Policy Council have revised their bylaws to include quarterly joint meetings. Meeting sites will be alternated between Greeley and Grand Junction. The meetings have occurred as incorporated into the bylaws, and have increased the knowledge of each council regarding the unique issues faced by each program. Goal#3: Have 80% of our Centers NAEYC Accredited by the year 2000.We have run into snags in the accreditation process for the Migrant Program because of the short program duration. The movement of parents makes it very difficult to get parent surveys' and involvement throughout the process. Therefore, we have been unable to involve the parents in the process. The Education Specialist has been speaking with NAEYC to figure out a way that we can receive the accreditation in a meaningful way for our Migrant Program.Accreditation has not been an issue with the Regional Program and four centers are slated to receive their accreditation this spring. Goal#4: Facilitate communication and coordination between the Migrant Head Start Program and the Regional Program. The communication has dramatically increased between the Migrant and Regional federal staff. An example of this coordination has been the awarding of funding from both programs to facilitate our technological project. FENWC has also been very diligent in communicating with program staff, so that they are aware of issues facing our overall program. The one area that still needs additional coordination is that of the Training and Technical Assistance Network. There have been preliminary discussions,particularly regarding our Quality Improvement Plan; however, since the T/TA system has changed gears, the coordination has been minimal. Another area of concern is Migrant Programs receive training in with Early Head Start, and often the trainings do not address the needs of migrant families and children. Goal #5: (5 year goal) All classroom staff will have a minimum CDA, both Infant/Toddler and Preschool. Attached is the draft of our Professional Development Plan that addresses this goal. 10 PROGRAM NARRATIVE PA 23 DISABILITIES PROGRAM YEAR 1998 The Family Educational Network of Weld (FENWC) continues to engage support from the Colorado Department of Education,in hopes of securing support for disabilities services from all school districts where eligible Migrant Head Start(MHS)children live. We currently have lists of all Child Find Specialists within the fourteen school districts where MHS children reside. We are in the process of completing agreements regarding the evaluation process and service provisions for children suspected with having disabilities. It remains a difficult task to secure services for the migrant population for two primary reasons; 1)There is a severe shortage of bilingual service providers and therapists, 2) School districts do not receive reimbursement for migrant children identified during the summer months, as they typically leave and are not receiving services at the time of the count date. We have hired a Disabilities Services Coordinator, who has helped us in overcoming the existing barriers. They screen children, using the Denver Development Screening Tool - II (DDST-2)within two weeks of enrollment into the program. If any child is suspect of having a disability,we refer them to the local Child Find/Part C Team for an evaluation and recommended services. If the Child Find/Part C Team is unable to evaluate a child, the Disability Services Specialist pulls a team of contracted or volunteer providers to evaluate the child and develop an IEP/IFSP. When children leave the program, a packet of information, including the Individual Education Plan is sent with the family, in hope that services for the child may continue with as little interruption as possible. 11 9Ws9S PROGRAM NARRATIVE PA 20 TRAINING AND TECHNICAL ASSISTANCE PROGRAM YEAR 1996 As was true with last year,training and technical assistance will be focused primarily on the temporary staff. The past year FENWC assessed the training needs of these staff members and established a task force to identify strengths and weaknesses of our training program. One weakness we identified was the fact that we have many levels of expertise within our staff and our training needs to be varied enough to meet the needs of all staff, not just the newer,temporary staff. Consequently we have developed training tracks that we will use during the pre and in-service trainings. CDA training continues to be a priority. Currently all classrooms have CDA credentialed staff members; however,we believe that the more staff members trained and certified,the better quality program we have to offer our families and children. As aforementioned, one of our five year goals that all classroom staff has both their Infant/Toddler and Preschool CDA's. We have developed a Professional Development Plan (attached) which focuses primarily on center level staff; however, all staff will be required to pursue professional development activities. 12 91095 PROFESSIONAL DEVELOPMENT PLAN REQUIREMENTS: Lunch Aide entry level on-going Work toward High School Diploma/GED, and/or ESL. On-going Documented professional development as specified on Performance evaluations and recommended by immediate Supervisor. Teacher Assistant entry level High School Diploma/GED, 1820 hours of experience. completion of 3rd year CDA, preschool. completion of 5th year CDA, infant/toddler. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. Teacher entry level CDA, preschool and infant/toddler. completion of 5th year Director Certification. completion of 7th year A.A.S. in ECE. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. Service Coordinator entry level Director Certification. completion of 3rd year CDA. Infant/Toddler& Preschool completion of 5th year A.A.S. in ECE. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. Community Service Worker entry level High School Diploma/GED. completion of 3rd year Course work toward an A.A. completion of 5th year A.A. Human Development or related field. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. Office Technician entry level High School Diploma/GED. completion of 3rd year Completion of certificate program in related field. completion of 5th year A.A in related field. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. 9SgeUs Parent Involvement Technician entry level A.A. in related field. on-going On-going documented professional development as specified on performance evaluations and recommended by immediate supervisor. Specialist entry level B.A. in corresponding field. on-going On-going continuing education and certifications/licensure as applicable. Director entry level B.A., M.A. preferred in corresponding field. on-going On-going continuing education. 986) 9 5-- PROCESS A) The three month evaluation will include: 1) For staff with less than an Associate Degree or not currently attending a higher educational institution. a) An assessment of their educational levels/needs and personal goals. b) For staff with less than 8th grade literacy levels, a plan to reach 12th grade levels, using the DHS learning system. 2) For staff who have met the 12th grade levels or are attending a community college. a) A long-term plan should be written to ensure that employees meet the 1st or 3rd year requirements, including; time-frames, required courses, support systems, monitoring methods. 3) For staff needing to learn English/Spanish, a plan to learn English/Spanish, including support services(payment, tutors, social programs, etc.) B) The six and twelve month evaluations will include: 1) An evaluation of the employee's progress, including areas of excellence and difficulties, as well as identifying problems/barriers in meeting the requirements. 2) For staff who have not met the 12th grade literacy level or met English proficiency. a) A plan for continuing support must be written. b) A method and time-frame must be determined for on-going monitoring and support. 3) For staff who have met the 12th grade levels or are attending a community college. a) A long-term plan should be written to ensure that employees meet the 3rd year requirements, including; time-frames, required courses, support systems, monitoring and evaluation methods. C) Subsequent evaluations up through the 3rd year evaluation will include progress evaluations 1) An evaluation of the employee's progress, including areas of excellence and difficulties, as well as identifying problems/barriers in meeting the requirements. 2) A plan for continuing support and establish a time-frame for completion, on-going monitoring and support. D) The 3rd year evaluation will reflect status(completion or failure to meet)of 3rd year requirements. 1) For staff who have met the 3rd year requirements,a plan will be written to meet the 5th year requirements or on-going staff development activities. 2) For staff who have not met the 3rd year requirements: a) An evaluation of the employee's progress, including areas of excellence and difficulties, as well as identifying problems/barriers in meeting the requirements. b) If staff do not meet the requirements on schedule or seek professional development opportunities as required, disciplinary action will occur up to and including termination. c) Progress will be monitored monthly. d) The next evaluation will reflect status of meeting the requirements. If the requirements are complete a plan will be written to meet the 5th year requirement. If the requirements are not met, the steps in D)2) will be repeated until the requirements are met. 9©*9s E) Subsequent evaluations up through the 5th year evaluation will include progress evaluations 1) An evaluation of the employee's progress, including areas of excellence and difficulties, as well as identifying problems/barriers in meeting the requirements. 2) A plan for continuing support and establish a time-frame for completion, on-going monitoring and support. F) The 5th/7th(teachers)year evaluation will reflect status(completion or failure to meet) of 5th/7th year requirements. 1) For staff who have met the 5th/7th year requirements,a plan will be written for continuation of professional development based upon identified areas of job related needs/interests. 2) For staff who have not met the 5th/7th year requirements. a) An evaluation of the employee's progress, including areas of excellence and difficulties, as well as identifying problems/barriers in meeting the requirements. b) If staff do not meet the requirements on schedule or seek professional development opportunities as required, disciplinary action will occur up to and including termination. c) Progress will be monitored monthly. d) The next evaluation will reflect status of meeting the requirements. If the requirements are complete a plan will be written for continuation of professional development based upon identified areas of job related needs/interests. If requirements are not met,the steps in, F)2),will be repeated until the requirements are met. G) All evaluations will also reflect identified areas which an employee would benefit from additional training, i.e.; supervisory skills, communication skills, time-management t. These issues will also be addressed in professional development plans. H) Step increases for the 1st, 3rd, 5th and 7th years will be determined by an individuals successful completion of their professional development requirements. I) Staff currently employed who do not currently meet the requirements will commence with their professional development plans September, (fall quarter) 1998, and follow the 1-3-5/7 year process. If staff do not meet the requirements on schedule or seek professional development opportunities as required, disciplinary action will occur up to and including termination. J) FENWC has funding for staff development related to professional development will be financially supported by FENWC only after other financial support options have been exhausted. See CDC policy for payment of staff development activities. K) FENWC will also support professional development by coordinating college level course work with Aims Community College and other institutions as deemed appropriate, including four year institutions, and graduate work, within budgetary constraints. L) If necessary, and approved by the supervisor and directors, a flexible schedule may be allowed, if job performance and quality are not compromised. 98®F9� Y 4- o a U ♦.. Ca nill m L. we a Cl) E mm c w 3 W 0 } a C _W 0 a0 o m 3 m Y V _o a) x m .c g a) .. o Q m Z m o O • U8 j m a J a. 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CO o a m v o 5 aa - a3 m 4 `o • m C N (A m p a CD C O . 98019r WELD COUNTY DIVISION OF HUMAN SERVICES POSITION INFORMATION SHEET Title: Vocational/Educational Assistant- Head Start Supervisor: Vocational/Educational Coordinator Department: Weld County Division of Human Services' Employment Services Position Supervises: Varies Working Hours/Days: Monday through Friday, 40 Hours per Week - Hours Vary Fringe Benefits: Health Insurance, Life Insurance, Sick Leave (after 30 days), Vacation Leave(after successful completion of first six months), Retirement Package, Worker's Compensation and Social Security Benefits Review Period: Twelve month review period. No vacation may be taken during the first six months of the review period. At the end of the sixth month and end of the twelfth month, the supervisor will conduct a formal evaluation and recommendations for continued employment will be made to the Executive Director. Salary: $1,500.00 per month/$10.33 per hour REFERENCES WILL BE CHECKED HIRING PROCEDURE The Executive Director of the Weld County Division of Human Services receives the recommendations of the Interviewing Committee and hires individuals based upon those recommendations and the reference checks. The Executive Director is the only staff member within the Division of Human Services with the authority to hire or fire. All individuals must be registered for employment with the Employment Services of Weld County located at 1551 North 17th Avenue, Greeley, Colorado,prior to being considered for any position with the Weld County Division of Human Services. Please check with the Employment Services Receptionist or appropriate Technician at 353-3800 or at the above location. All appointments to positions within the Weld County Division of Human Services will be made on the basis of merit and fitness as determined by job-related, competitive selection procedures that are equally applied to all qualified applicants. The Division of Human Services' staff is protected against coercion for partisan political purposes and are prohibited from using their official authority for the purpose of interfering with or affecting the results of an election or nomination for office. REQUIREMENTS 1. Bachelor's degree with 15 semester hours in counseling curriculum with one year experience as an instructor or counselor, or equivalent experience. 2. One year demonstrated experience teaching youth and/or adults. 3. Secondary or Vocational Certified Instructor. 4. Experience with WordPerfect, Lotus, and DBase preferred Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female. (1) 98ofs9r REQUIREMENTS (Continued) 5. Demonstrated work experience and ability to relate effectively with all applicant groups. 6. Able to communicate effectively, both orally and in writing. 7. An interest to become a counselor, including participation in continuing training. 8. Bilingual (English/Spanish)highly desirable. 9. Able to type 35 words per minute. 10. Knowledge of data entry and demonstrated ability to use a computer system effectively. 11. Able to interpret and follow oral and written instructions. 12. Must participate in pre- and in-service training. JOB DUTIES (Include but are not limited to the following): 1. Facilitate activities in the Learning Lab and at Head Start remote sites. 2. Communicate effectively with a diverse range of clients, co-workers, GED instructors, etc. 3. Assist the Vocational/Educational Coordinator in the scheduling and supervision of the Learning Lab and remote sites. 4. Assist the Vocational/Educational Coordinator in keeping an inventory of all instructional materials for the Educational Lab including all books, supplies, video library, and testing materials. 5. Assist the Vocational/Educational Coordinator in prescribing and supervising the basic skills program component to include: + Diagnose and prescribe remediation techniques and basic skills for adult and youth learners. Work one-on-one with participants and in small groups. + Design curricula to meet the needs of GED or remediation participants in addition to those lessons available through the Learning Lab. + Oversee youth and adult competency development in the Learning Lab to meet expectations in basic skills, vocational job specific areas, and pre-employment areas. Work with assigned staff to complete and document competencies. + GED and ABE preparation, development and implementation to include appropriate documentation, reporting, and attendance requirements. + Participate in linking basic skills remediation with participant's training and/or job targets. 6. Assist the Vocational/Educational Coordinator in prescribing and supervising the vocational skills component to include: + Diagnose and prescribe vocational techniques for adult and youth learners. Work one-on-one with participants and in small groups. + Design curricula to meet the needs of participants in addition to those lessons available through the Learning Lab. + Oversee youth and adult competency development in the Learning Lab to meet expectations in basic skills, vocational job specific areas, and pre-employment areas. Work with assigned staff to complete and document competencies. + Vocational preparation, development and implementation to include appropriate documentation, reporting, and attendance requirements. + Participate in linking vocational curricula with participant's training and/or job targets. + Coordinate activities with schools and alternative educational agencies. 7. Train Head Start staff in computer applications. Weld County is an Affirmative Action/Equal Employment Opportunity Employer. Male/Female. (2) fteriteto MEMORANDUM TO: Weld County Board of DATE: May 27, 1998 0 County Commissioners FROM: Walter J. Speckman, Executive Director COLORADO Division of Human Services SUBJECT: Migrant Head Start Continuation Proposal to the Division of Health and Human Services Migrant Head Start Branch for FENWC Presented before the Weld County Board of County Commissioners for approval is a proposal for the Continuation of the Migrant Head Start Program to the Migrant Head Start Branch for the FENWC/Migrant Head Start. The continuation grant begins July 1, 1998 and ends June 30, 1999. For further information please contact Tere Keller-Amaya at extension 3342. q os-95 Hello