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Home My WebLink About990829.tiff RESOLUTION RE: APPROVE 1999-2000 CORE SERVICES PROGRAM PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 1999-2000 Core Services Program Plan from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, to the Colorado Department of Human Services, commencing June 1, 1999, and ending May 31, 2000, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the 1999-2000 Core Services Program Plan from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, to the Colorado Department of Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vol:e on the 14th day of April, A.D., 1999. BOARD OF COUNTY COMMISSIONERS ® COUNTY, COLORADO ATTEST: �,/ j_�✓J ` Dale K:. Hall, air Weld County Clerk to tH B•: ��-,-`yy' EXCUSED '�^r <r Barbara,J. Kirkmey�Pro-Tem BY: 6czt 'v c>. ti►9,:�1 ��+ � ' Deputy Clerk to the CU1'N ll _ George axter D S TO FORM: _ h (Geile - �•unty Attorney01461,3 Glenn Vaa 990829 CC SS SS0026 • DEPARTMENT OF SOCIAL SERVICES PO BOX A 11 ig GREELEY,CO 80532 Administration and Public Assistance(970)352-1551 O Child Support(970)352-8933 Protective and Youth Services(970)352-1923 • MEMORANDUM COLORADO TO: Dale K. Hall, Chair Date: April 12, 1999 Board of County Commissioners FR: Judy A. Griego,Director, Social Services./ Ottf� �. �,�� LL Oft RE: Core Services Program Plan for FY1999-2 0 Enclosed for Board approval is the Core Services Program Plan for FY1999-2000. The Core • Services Program Plan will be submitted to the Colorado Department of Human Services for approval. This program is part of the Department's Child Welfare Allocation under SB97-218. The major provisions of the Core Services Program Plan are as follows: 1. The term of the Core Services Program Plan is June 1, 1999 through May 31, 2000. 2. This year the Core Services Program Plan incorporates the Independent Living, Alive/E Program. The Alive/E Program provides youth, ages 16-21, who are in foster care placement in Weld County or have been in foster care placement with emancipation services. 3. The budget for the Core Services Program Plan is $943,248.39 and is as follows: Service Name Total Funds Total Funds Total Core 80/20 100% Funding A. Alive/E Case Manage- $ 61,230.39 $ 61,230.39 ment and Direct Services B. Home Based Intervention $ 52,000.00 $ 13,000.00 $ 65,000.00 C. Intensive Home Therapy $125,520.00 $31,380.00 $156,900.00 D. Life Skills $122,000.00 $30,500.00 $152,500.00 E. Day Treatment Services $215,440.00' $53,860.00 $269,300.00 F. Sex Abuse Treatment $ 45,000.00 $ 11,460.00 $ 57,300.00 G. ADAD Contract $ 61,018.00 $ 61,018.00 H. Mental Health Contract $106,000.00 $106,000.00 I. Special Economic Assistance $ 14,000.00 $ 14,000.00 Total $560,800.00) $382,088.39 $943,248.39 1 of 2 990829 MEMORANDUM Dale K. Hall April 12, 1999 4. The Deparl:ment contracts through a Notification of Financial Assistance Award (NOFAA)process to vendors who successfully bid for services among the program categories outlined in Item 3, B through F. These NOFAA contracts will be presented for Board approval when the Core Services Program Plan is approved by the Colorado Department of Human Services. If you have any questions, please telephone me at extension 6510. 2 of 2 l CORE SERVICES Including Independent Living / Alive/E PROGRAM PLAN FY 1999-2000 FOR Weld COUNTY(IES) REQUEST FOR STATE APPROVAL OF PLAN X If this box is checked please complete all portions of the plan related to ALIVE/E, otherwise all statements related to Alive/E throughout this document will be considered not applicable. This Core Services Plan is hereby submitted for Weld [Indicate county name(s) and lead county if this is a multi-county plan], for the period June 1, 1999, through May 31, 2000. The Plan includes the following: 4) Completed"Statement of Assurances"; 4) Completed Statement of the eight(8)required Core services to be provided or purchased and a list of county optional services,County Designed Program Services,to be provided or purchased; Completed program description of each proposed"County Designed Service"; Completed"Information on Fees" form; 4, Completed"Direct Service Delivery"firm; + Completed"Purchase of Service Delivery"form; $ Completed"Projected Outcomes"form; $ Completed"Overhead Cost"form; Completed"Final Budget Page"form; 4, • Completed"State Board Summary";and, 4) Completed"100%Funding Summary"form. This ALIVE/E Plan is hereby submitted for Weld [Indicate county name(s) and lead county if this is a multi-county plan], for the period July 1, 1999, through June 30, 2000. The Plan includes the following: Completed"Request for State Approval"form 4) Completed"State of Assurances" form 4, Completed"ALIVFJE Service Information"format Completed"Direct Service Delivery"and/or"Purchased Service Delivery" form 4) Completed"Youth Direct" form 4) Completed"Final Budget page" This Core Services and ALIVE/E Plan has been developed in accordance with State Department of Human Services rules and is hereby submitted to the Colorado Department of Human Services,'Division of Child Welfare Services for approval. If the enclosed proposed Core Services and/or ALIVE/E Plan is approved, the plan will be administered in conformity with its provisions and the provisions of State Department rules. The person who will act as primary contact person for the Core Services Plan is Dave Aldridge and can be reached at telephone number 970_397-1973, Exr,b.9Qlte primary contact person for ALIVE/E is Joyce Hause and can be reached at telephone number 970-352-1923. Fxt. 6.245 • If two or more counties propose this plan, the required signatures below are to be completed by each county, as appropriate. Please attach an additional si page as needed. /ATh/c'LL. Signatu. 'IREO'CO DEPR T OF SOCIAL SERVICES Sig ire,CHA'rr LACEMENT ALTERNATIVES COMMISSION DATE 04/14/99 _. Signature,CHAIR, BOARD OF CO COMMISSIONERS DATE Dale K. Hall 2 • CORE SERVICES-ALIVE/E PROGRAM PLAN STATEMENT OF ASSURANCES We 1r1 County(ies) assures that, upon approval of the Core Services-ALIVEIE Program Plan the following will be adhered to in the implementation of the Plan: Core Services Assurances: 1. Operation will conform to the provisions of the Plan; 2. Operation will conform to State rules; 3. Core Services Program Services, provided or purchased, will be accessible to children and their families who meet the eligibility criteria; 4. Operation will not discriminate against any individual on the basis of race, sex, national origin, religion, age or handicap who applies for or receives services through the Core Services program; 5. Services will recognize and support cultural and religious background and customs of children and their families; 6. Out-of-state travel will not be paid for with Core Services funds; 7. All forms used is the completion of the Core Services plan will be State prescribed or State approved forms; 8. Core FTE/Personal Services costs authorized for reimbursement by the State Department will be used only to provide Core Services authorized in the county(ies)' approved Core Services Plan; 9. The purchase of services will be in conformity with State purchase of service rules including contract form, content,and monitoring requirements;and 10. Information regarding services purchased or provided will be reported to the State Department for program, statistical and financial purposes. ALIVE/E statement of assurances: 1. ALIVE/E funds shall not be used for room and board; 2. Funds shall be used exclusively for the purposes specified in the plan; 3. Funds shall not be used to supplant, duplicate or replace existing child welfare funds and; 4. Funds shall not be used for county budget shortfalls. 3 • CORE SERVICES TO BE PROVIDED/PURCHASED Place an"X"to indicate which of the following Core Services Program Services will be provided/purchased in accordance with State Department rules: X Alive/E X Home Based Intervention X Intensive Family Therapy X Sexual Abuse Treatment Service X Day Treatment X Life Skills X Special Economic Assistance X . Mental Health Services X Substance Abuse Treatment Services List county optional services of"County Designed Service"that will be provided/purchased in accordance with State Department rules: 4 CORE SERVICE COUNTY DESIGNED SERVICE Service Name: Optional services approved as a part of the county's Core Services Plan are approved on an annual basis. For a County Designed Service to be extended beyond one year, this portion of the plan must be submitted and approved annually by th.e State Department. Given that County Designed programs are not standardized across counties, it is important to provide detailed information as outlined below. This information can be use to justify continued funding of the program with the legislature. The information listed below is to be completed for each County Designed Service to be included in the County(ies)' Core Services Program Plan. 1. Describe the service and components of the service, define the goals of the program. 2. Define the eligible population to be served. 3. Define the time frame of the service. 4. Define the workload standard for the program: • number of cases per worker, • number of workers for the program, and • worker to supervisor ratio. 5. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent, ee7.303.17 for guidelines. 6. Define the performance indicators that will be achieved by the service, see 7.303.18. 7. Identify the service provider. 8. Define the rate of payment e.g., $250.00 per month. • INDEPENDENT LIVING ALIVE/E SERVICE NARRATIVE SUMMARY Service Name: Weld County ALIVE/E The county's independent living services or ALIVE/E services are approved as a part of the county's annual plan. This portion of the plan must be submitted and approved annually by the State Department. Given that services are not standardized across counties, i.t is important to provide detailed information as outlined below. The information listed below is to be completed an included with the annual plan. 1. Describe the service and components of the service, 2. Define the goals of the program. 3. Define the eligible population to be served. 4. Define the time frame of the service. 5. Define the workload standard for the program: • number of cases per worker; • number of workers for the program. 6. Identify the service provider. 7. Indicate funding source i.e. ALIVE/E, Child Welfare Block etc. • * Use this form only for services funded by ALIVE/E FUNDS OR CHILD WELFARE BLOCK FUNDS For Core Services funds the county needs to complete the"County Designed"form. 6 ALIVE/E SERVICE NARRATIVE SUMMARY This proposed service is the same service Weld County has provided in the past through ALIVE/E Funding. This proposal is being made to convert the program to the CORE Services Funding. 1. Describe service and components of the service. ► Assessment ► Establishing the Independent Living Treatment Plan ► Alive/E Groups involving budgeting, interviewing and employment skills, community resources, choosing an appropriate apartment,meeting health and social needs etc. ► Individualized Training as needed. ► Monthly monitoring. ► Assistance in locating employment, housing, educational financial aid and other services. ► Twice a year progress reports and discharge reports. ► Ongoing consultation and information sharing with the caseworker/case manager, placement providers and other treatment providers. ► Follow up monitoring as the youth desires after emancipation until age 21. 2. Define goals of the service. Emancipation and improved independent living skills. 3. Define the eligible population to be served. Youth. ages 16-21, who are in placement in Weld County or have been in placement and their goal is to emancipate. These youth may be referred to the Weld County Alive/E Program by their Social Services caseworker from Weld County or other Colorado counties. They may also be referred by the Division of Youth Services case manager when they are placed in a community setting within Weld County or they return to Weld County to emancipate. Youth placed at RCCF/RTC levels may not be referred until 60 days before their discharge from that program. Developmentally delayed youth are not appropriate. Youth referred by Division of Youth Services case managers will be terminated from the program or denied access to the program if they present a physical risk to the caseworkers. 4. Define the time frame of the service. The period of involvement can be five years if the youth desires and continue to meet the eligibility criteria. The average length of involvement is two years. 5. Define the workload standard for the program. ► number of cases per worker: Each caseworker carries an average of 14-17 cases, depending upon the demand. ► number of workers for the program: Weld County employs two half time Alive/E caseworkers. 6. Identify the service provider. Weld County Social Services. 7. Indicate funding source. The majority of the funds are derived from the federal Alive/E grant. Weld County supplements the program through the Child Welfare Block Grant and the 80/20 County Match by providing for the costs involving supervision, travel, training, and operating costs(supplies, equipment, capital outlay, rent and utilities, telephone,postage, and printing). INFORMATION ON FEES Please check the following that applies: X Fees will not be assessed for Core Services Program Services. (STOP. 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C U_ w C , w i * PROJECTED CORE SERVICES OUTCOMES FOR PERFORMANCE INDICATOR S FOR FY 1999-2000 Service Over 85%' 85%-25%2 Under 25%3 Total Clients Served Home Based Intervention 2 20 1 23 Intensive Family Therapy 24 28 21 73 Sexual Abuse Treatment 2 20 -0- 22 Day Treatment 8 11 6 25 Life Skills 4 61 23 88 Special Economic Assistance 85 -0- -0- 85 Mental Health Services -0- 30 -0- 30 Substance Abuse Treatment -0- 126 -0- 126 County Design Services(List) None None None None ALIVE/E 10 65 5 80 . '"Client meets 86%or more of the treatment goals 2-Client meets between 85%-25%of the treatment goals 3 Client meets 24%or less of the treatment goals 26 CORE SERVICES PROGRAM OVERHEAD COST 1. PROVIDED SERVICE A. Total Salaiy/Fringeffravel/Operating Costs of Line Service Workers and their Immediate Supervisors B. Formula Percentage Allowed for Overhead Costs 15% C. Provided Service Overhead Costs (A X B) 2. PURCHASED SERVICE A. Purchased Service Dollar Amount $701,000.00 B. Formula Percentage Allowed for Overhead Costs 3.7% $0 - 50,00C =5% $50,001 -100,000 =4.9% For each$50,000(in total expenditure) increase the overhead decreases by .1 %. C. Allowed Amount for Overhead Costs (A X B) $25,937.00 D. Base Overl-.ead Cost Allowed $500.00 E. Purchased Service Overhead Costs(C+D) $26,437.00 ^` 3. TOTAL OVERHEAD COSTS (I C +2E) DISTRIBUTION OF OVERHEAD COSTS AMONG SERVICES* SERVICE Provided Purchased. Total Overhead ServiceY Service Z Costs Overhead Costs Overhead Costs 1. Home Based Intervention $2,505.00 $2,505.00 2. Intensive Family Therapy $5,905.30 $5,905.30 3. Sexual Abuse Treatmem $2,220.10 $2,220. 10 4. Day Treatment $10,064.10 $10,064. 10 5. Life Skills $5,742.50 $5,742.50 6. County Designed Service COLUMN TOTALS $26,437.00 $26,437.00 * Formula to determine overhead cost by service: Step 1: total provided service cost (by service) x 15% = provided service overhead cost Step 2: total purchased service cost (by service) x % listed in 2B = Y $500 divided by the number of purchased service = Z, then Y + Z = overhead cost Step 3: Provided service overhead cost plus purchased service overhead cost equals total overhead cost. 27 • GENERIC COST SUMMARY SHEET I. Account Code (either 17XX or I 8XX) 2. Total number of children to be served by provided services 80 3. Total number of children to be served by purchased services 0 4. Average number of children (total 2 +3) to be served monthly 34 5. Total number of families to be served 0 6. Average number of families to be served monthly 0 7. Employee FIE number(should be the total staff listed on Direct Service Delivery Page) 1 8. Provided cost FTE & Youth Direct Funds $53,765.56 Overhead cost (From Overhead cost summary sheet) 7,464.83 Total provided cost $61 .23039 9. Monthly provided cost per child $ 7b5_..37 [this is determined by dividing the total provided cosi. by the number of children to be served from provided services and then dividing that total by the number of months the service will be provided.] 10. Purchased cost Overhead cost 0_-- (From Overhead cost summary sheet) 0 Total purchased cost 0 -- 11. Monthly purchased cost per child 0 [this is determined by dividing the total purchased cost by the number of children to be served from purchased services and then dividing that total by the number of months the service will be provided.] 12. TOTAL COST REQUESTED [Total provided cost+ $61 ,230.39 Total purchased cost] 13. Total 80/20 service cost requested 0 14. Total 100%service cost requested $61,230. 39 28 FINAL BUDGET PAGE FY 1999-2000 CORE SERVICES-ALIVE/E PROGRAMS Account Service Name Other DSS Other ALIVE/E Total Funds Total Funds TOTAL FPP Code Funds Source Funds 80/20 100% FUNDS Funds 1905 AL1VE/E Case $49,765.56 Management $49,765.56 1905 ALIVE/E Youth Direct $4.000.00 $4,000.00 Services 1905 ALIVE/E Overhead Costs $7,464.83 $7,464.83 1783 Home Based Intervention $52,000.00 $13,000.00 $65,000.00 1784 Intensive Home Therapy $125,520.00 $31,330.00 $156,900.00 1785 Life Skills $122,000.00 $30,500.00 $152,500.00 1786 Day Treatment Services $215,440.00 $53,860.00 $269,300.00 1787 Sex Abuse'reatment $45,840.00 $11,460.00 $57,300.00 r County Design 1889 ADAD Contract $61,018.00 $61,018.00 1 1888 Mental Heath Contract $106,000.00 $106,000 00 1877 Special Economic $14,000.00 $14.000.00 Assistance TOTALS $60,870.39 $560,800.00 $382,088.39 $943,248.39 Account Codes 17)x denotes 80t20 funded service Account Codes 18xx denotes 100%funded service Account Codes 1905 denotes State funds for ALIVE/E 29 a. 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O cc \ \ vi } } } \ 0 0 cn / 0 0 « e s e Llt at / � \ / ) ) \ / ) ) ) ) j \ / � \ \ \ \ en en ~ ~ \ ) en en in in tn vt in vt O + ON O11 (31 dl Ck Cil 01 ON / § { ® 0' 01 CIN 0' / N 0 0 0 0 0 2 0 0 0 en • u § l 01 H \ g1/4, _ - _N- N CN 01 , 2 O ‘.4-,„ Ti boCO j { , U — 0 / & ; j O \ } \ ) \ a 0 3 3 § : z , f § \ } \ O0 > m & < j = = 2 2 . © f / 6 ) \ / t / CO / 0 » \ \ } } \ \ { v 4 / \ 2 & & 3 N 70 U F O O M rn cr, .c. < V OO d' N N N 00 00 00 00 00 00 00 00 00 00 00 00 00 CC 00 N N N N N N N N N N N N N N N 0 0 O U O V 0 C o a v cu m Ei 0. o b 0 0 o 0 0 NCD 0 0 0 'D '^ i 'D 2 o r` • 2 v� N o N N H N 0 > 0 0 co co O, CA 'C rn N o ,' 0 o ati En 65 fA 49 65 69 65 69 69 SO £H O V3 U a~.. 0 0 — N 0 0 0\ ti a)r w 0 0 0 0 0 0 0 C C 0 0 0 0 C C o xxxxxxx xxxxxxxxx o, E- — Z 0 0 0 0 0 0 0 o 0 0 0 0 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 C4 o o 0 0 0 0 O 0 0 0 0 0 0 0 O N N N N N N N N N N _N N N N N Q M M e Cr, Cr, M Cr, M Cr, Cr, Cr, M M Cr, M wa 0 et n v� ,n r, v� h ,n vi in ,n in n Vi vi ,n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C, 3 H a, o, o, o. d o, a o. o, d a, rn o, o, o,X , a D\ O, D` O, O, O. O, 0, O. O0, O, D, 0 .Z. o" ao 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a o L. 1/40 co o co COa0 1/40 o �O U+ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U o — F M 4 w. roC N O 0 > U u o m a. c H C MO b 0 CO ,O b M N rn _ N 00 N - 0 N A. 0 O O, T 01 O— O, o U 000 N Q N N 0 0 N Cr, O 00 0 an U O 9 v -O 0 N L a O v o V] U o m °° x .o U ' 0 -a, 'a d o v © X a v v 0 ) O ci '� 2 `° °' ,Coy ti u v F 0 .2 0 ro m .o CO F U 9 — 0 0 c • • ` 2 a.o z '> o Z 0 0 0 '0 .> o T >, 't o [ o 0. wm a? a. E oq a) a a, CO �o+ 0 a 1O o oz cG o a Ix Q H W G -i 00 > O O U A > '� 1+` 0 co m �, c g o g A g U 0 0 0 o w 0 O Q 4i m T O.'i ' C7 U ,U ,o g o °, o up , s � , 0 a c o C L .o °' 1 v v 0 _U o 0 as o Q < '- o 14 a a 3 a' � i3 3 v� PURCHASE OF SERVICE CONTRACT CORE SERVICES PROGRAM THIS CONTRACT, made this day of , 1998 by and between the County Department of Social Services at , hereinafter called"County"and (name) (address) , hereinafter called"Contractor". (Tax I.D.or Social Security Number) 2. This contract will be effective from until 3. County agrees to purchase and Contractor agrees to provide (Core Service) to at _at other such (population to be served) (location service is to be provided) location as shall facilitate the provision of such services. This service is described in Staff Manual Volume 7, Section , and, if appropriate, the State approved County Core Service Plan. 4. County agrees to purchase and contractor agrees to furnish units of service at the cost of per unit of service for a maximum amount of this contract of$__ 5. The parties agree that the Contractor's relationship to the county is that of an independent Contractor. 6. The parties agree that payment pursuant to this Contract is subject to and contingent upon the continuing availability of funds for the purpose thereof. 7. County agrees: a) To determine child eligibility and as appropriate, to provide information regarding rights to fair hearings b) To provide Contractor with written prior authorization on a child or family basis for services to be purchased. c) To provide Contractor with referral information including name and address of family, social, medical, and educational information as appropriate to the referral. d) To monitor the provision of contracted service. e) To pay Contractor after receipt of billing statements for services rendered satisfactorily and in accordance with this Contract. 8. Contractor agrees: a) Not to assign any provision of this Contract to a subcontractor. b) Not to charge clients any fees related to services provided under this contract. c) To hold the necessary license(s)which permits the performance of the service to be purchased, and/or to meet applicable State Department of Human Services qualification requirements. d) To comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap. e) To provide the service described herein at cost not greater than that charged to other persons in the same community. fl To submit a billing statement in a timely manner,no later than 45 days after services. Failure to do so may result in nonpayment. g) To safe guard information and confidentiality of the child and the child's family in accordance with rules of the Colorado Department of Human Services and the County Department of Social Services. h) To provide County with reports on the provision of services as follows: • Within weeks of enrollment/participation, submission of a treatment plan for the child/child's family with specific objectives and target dates. The treatment plan is subject to county approval. • At intervals of months, from time the time of enrollment/participation, submit reports that include progress and barriers in achieving provisions of the treatment plan. a) Tc provide access for any duly authorized representative of the County or the Colorado Department of Human Services until the expiration of five (5)years after the final payment under this Contract, involving transactions related to this Contract. b) Indemnify County, Colorado Department of Human Services from the action based upon or arising out of damage or injury, including death, to persons or property caused or sustained in connection with the performance of this contract or by conditions created thereby, or based upon any violation of any statue, regulation, and the defense of any such claims or actions. 9. In addition to the foregoing, the County and Contractor also agree: 10. Termination: Either party may terminate this Contract by thirty(30) days prior notification in writing. County Director's Signature Contractor's Signature Date _ Contractor's Title Original to Contractor Date Copy to the Case File Copy to County Bookkeeping Copy to State Accounting ss\efcontract.sgg Hello