HomeMy WebLinkAbout960117.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR PLACEMENT
SSION FUNDS UNDER WELD COUNTY FAMILY SUPPORT
PROGRAM ALTERNATIVES
WITH WELD ICOUNTY DIVISION OF HUMAN SERVICES AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Notification of Financial Assistance Award
for Placement Altematives Commission Funds under Weld County Family Support Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Social Services, and the Weld County Division of Human
Services, commencing January 1, 1996, and ending September 30, 1996, with further terms and
conditions being as stated in said notification of award, and
WHEREAS, after review, the Board deems it advisable to approve said notification of award,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assisrotance
Award for Placement Alternatives Commission Funds under Weld County Family Support
9
ram
between the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Social Services, and the Weld County Division of
Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said notification of award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 29th day of January, A.D., 1996, nunc pro tunc January 1, 1996.
BOARD OF COUNTY COMMISSIONERS
WEI'D COUNTY, COLORADO' ,
r
�
i : 'S . i� �. 17�,''f'�'� arbara J. Kirkmeyer, Cha r
F Ir �r
r (ist b`fit tty Clerk to the Board ,�Z 7
-- , �e a Bax r r m
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L I ');',1A puty Clerk �the Board ale K. Hall
AP VED AS TO FORM Const nce L. Harbert
7 ! 1
ounty Attorney . H. Webs er
960117
SS0022
('L',: N5
Weld County Department of Social Services
Notification of Financial Assistance Award
for Placement Alternatives Commission (PAC) Funds
Under the Weld County Family Support Program
TYPE OF ACTION CONTRACT AWARD NUMBER
_x_ Initial Award PY96-PAC-9600
Revision of Earlier Action Issues on (RFP-PAC-9600)
CONTRACT AWARD PERIOD NAME AND ADDRESS OF CONTRACTOR
Beginning 01/01/96 and Weld County Division of Human Services
Ending 09/30/96 P.O. Box 1805
Greeley, Colorado 80631
COMPUTATION OF AWARDS
To serve 75 at-risk families with 25 family DESCRIPTION
advocates in the Greeley area and South
Weld County. The issuance of the Notification of Financial
Assistance Award is based upon your Request
Program Costs for Proposal (RFP) and Letter Amendments.
A. Project Manager The RFP specifies the scope of services and
Compensation: $ 8,844.00 conditions of an award. Except where it is in
B. Support Services* $24,727.00 conflict with this NFAA in which case the
C. Family Advocate NFAA governs, the RFP upon which this
Transportation $ 1.620.00 award is based is an integral part of the
D. Family Advocate Reimb. $55.000.00 action.
E. Total Amount(Subject SPECIAL CONDITIONS
To the Availability of
Federal and State Funds) $90.191.00 Contractor Match due to Weld County
Support Services* Department of Social Services
A. Child Care $1,292.00
B. Client Transportation $6.330.00 In Kind Match: $7,486.00 (8.3%of Total)
C. Recreation $7.105.00 Cash Match: $2,525.00 (2.8% of Total)
D. Employment/Training
Related Expenses $_500.00 Cash Match is due to Weld County
E. Other- Literacy (GED) 12,591,22 Department of Social Services by 04/15/96
Method of Calculating Support Services ENCLOSURES
Costs are outlined on the Detailed 14igned RFP with Amendment Letters
Budget Narrative Form.
5v{�- 1iq VALS:
PROGRAM OFFICIAL:
ra , 1-73% z 1ud . Grie o, Direst r
i ci ). Kirkmeyer, hair
p O We Cory Depart nt of ocial Services
\ �} f We d County Commissioners l \
/ Date:
960117
WELD COUNTY FAMILY SUPPORT
PROGRAM ACCEPTED AND SIGNED REQUEST
FOR PROPOSAL BID (RFP-PAC-9600) OF THE
WELD COUNTY DIVISION OF HUMAN
SERVICES, ISSUED JANUARY 29, 1996
ENCLOSURE OF NOTIFICATION OF FINANCIAL
ASSISTANCE AWARD (PY96-PAC-9600)
960117
INVITATION TO BID
DATE: November 1, 1995 BID NO: RFP-PAC-96001
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street,P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal(RFP-PAC-96001)for: Weld County Family Support Program Family Preservation
and Family Support Services Program Funds
Deadline: December12, 1995,Tuesday, 10:00 a.m.
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services,announces that competing applications will be accepted for new grants pursuant to the Board of Weld
County Commissioners authority under the Family Preservation and Support Services Act of the Omnibus
Reconciliation Act of 1993. The Placement Alternatives Commission wishes to approve at least two,nine month
programs targeted to run from January 1, 1996 through September 30, 1996, at targeted funding levels of
increments up to$90,000. The Weld County Family Support Program must provide services that will expand,
through collaborative community efforts, a family's support system which will:
* provide quality family education, mentoring,and client assessment/service access;
* use family advocates from the community who will provide case management directly to "young families
at high risk".
This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background,Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
TYPED OR PRINTED SIGNATURE
VENDOR
(Name) Handwritten Signature By Authorized
Officer or Agent of Vender
ADDRESS TITLE
DATE
PHONE#
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
1 960117
RFP-PAC-96001 Appendix B
WELD COUNTY FAMILY SUPPORT PROGRAM
Placement Alternatives Commission
PROGRAM FUND YEARS 1996
BID#RFP-PAC-96001
The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social
Services, announces that competing applications will be accepted for new grants pursuant to the Board of Weld
County Commissioners authority under the Family Preservation and Support Services Act of the Omnibus
Reconciliation Act of 1993. The Placement Alternatives Commission wishes to approve at least two,nine month
programs targeted to run from January 1, 1996 through September 30, 1996,at targeted funding levels of increments
up to $90,000. The Weld County Family Support Program must provide services that will expand, through
collaborative community efforts, a family's support system which will:
* provide quality family education,mentoring, and client assessment/service access;
* use family advocates from the community who will provide case management directly to "young families
at high risk".
This program announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background,Overview and Goals PART E...Evaluation Process
PART C...Statement of Work
Name of Applicant AgencyWeld County Division of Human Services' Family Educational Network
Address: 1551 North 17th Avenue. P.O. Box 1Rn5
of Weld County
City: Greeley Phone: (q7n ) 353-3800
Contact Person: Walter J. Speckman Title: Executi vP ni rprtnr
Duration of Project: January 1. 1996 through September 30. 1996
Title of Project: Family Support Project [X] Greeley Area Project
Amount Requested: $90,000.00 [X] South Weld Area Project
Signatures:
(t-IL
�ii� Cee - 1//Ned ee of Person Pr ' g Proposal Date
/2-//i//991-
Signature of Chief Administrative Date
icer of Applicant Agency
MANDATORY PROPOSAL REOUIREMENTS
Please initial to indicate that the following required sections are included in this proposal:
'''P Target/Eligibility Populations ypes of Services Provided
inleasurable Outcomes ervice Objectives
Workload Standards Staff Qualifications
Unit of Service Rate Computation Budget Format
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27
RFP-PAC-96001
PLEASE PROVIDE A ONE PAGE BRIEF DESCRIPTION OF THE PROJECT ON THIS PAGE ONLY
The proposed Family Support Project to be operated by the Family Educational Network
of Weld County (FENWC)will support seventy-five (75) families throughout Weld
County, including the Tri-Town Area(Frederick, Firestone & Dacono), Erie, Hudson,
Keenesburg,Milliken, Johnstown, Greeley, Eaton, Ault, Pierce, Kersey, and Gill.
FENWC plans to utilize current staff as well as recruit program parents as Family
Advocates. FENWC will hire twenty-five (25)Family Advocates and maintain a ratio of
one Family Advocate per five families served.
The goals of the project include:
enhancement of our mental health contract,
better utilization of employment and training programs,
including Family Support participants in literacy programs.
expanding local health and dental contracts to include participants,
-developing transitional plans for children entering elementary schools,
increasing the number parenting classes currently offered by FENWC,
strengthening linkages with legal services and financial institutions, and
nurturing and strengthening the referral network in which FENWC
participates.
Services will be provided by a comprehensive case-management approach, which is
consistent with Head Start methods. These practices are necessary to implement a
successful Family Support Program which will increase the family's ability to become
functional and self-sufficient. This approach will refer families to community resources
and area agencies in order that their needs will be met. Families will also participate in
support groups and workshops offered by FENWC. The workshops include information
such as legal services, budgeting, child abuse, and child development. There will also be
follow-up on goals, which have been developed jointly with the Family Advocate. The
follow-up consists of a minimum of two home-visits per month.
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28
PROGRAM OVERVIEW
Family Educational Network of Weld County (FENWC) provides a comprehensive early
childhood education program which focuses on early childhood development and
provides support to families within Weld County, supported by the Head Start
framework. FENWC works with various agencies to identify the needs of families, and
determines eligibility for funding sources. Programs are individualized so that they are
responsive to the needs of each family. The following services are available to families
and children through FENWC.
Education Services. Individual Development/Education Plans (IDP's & IDP's) are
implemented to stimulate social, emotional, motor and intellectual learning
experiences, self-reliance, self-esteem and self confidence are encouraged, thus a
solid framework is established for future educational success.
Health Services. The Health Component works in collaboration with various
agencies and private providers to provide a broad range of medical, dental and
mental health activities. Children with disabilities are identified, and services are
provided for them. Health and nutrition education is provided to the parents to
promote sound physical and mental child development.
Family Services/Parent Involvement Services. FENWC considers parents an
integral part of the total staff. Parent participation is encouraged in the decision-
making process of their children's education, as well as decisions concerning the
over-all operation of the program. We support parents in their role, and jointly
develop goals for children.
Family Services works directly with various social agencies to obtain needed
assistance for families, and provide them with social services, educational and
employment training, to enable them to improve the quality and condition of their
lives.
The Family Educational Network of Weld County is committed to providing at-risk
children and families with a developmentally appropriate, comprehensive program which
will promote self-esteem, foster social-competence, develop independence, and enable
children and families to experience future lifetime successes.
The program objectives are:
1) To improve the child's health and physical abilities, including taking
appropriate steps to correct present physical and mental problems and to enhance
every child's access to an adequate diet. To improve the family's attitude toward
future health care and physical abilities.
960117
2) To encourage self-confidence, spontaneity, curiosity, and self-discipline which
will assist in the development of the child's social and emotional health.
3) To enhance the child's mental processes and skills with particular attention to
conceptual and communications skills.
4) To establish patterns and expectations of success for the child, which will
create a climate of confidence for present and future learning efforts and overall
development.
5) To increase the child's and the family's ability to relate to each other and
to others.
6) To enhance the sense of dignity and self-worth within the child and his family.
Funding for the Family Educational Network of Weld County comes primarily from
Federal Grants. Other funding sources come from the State of Colorado, passed through
local school districts, and from families that are willing to pay for services.
Children may qualify for the following programs; The Head Start and Migrant Head Start
Programs, Colorado Pre-school Program, School Districts' Special Needs Programs, and
families paying for services.
The Family Educational Network of Weld County provides services to 388 Head Start
eligible children, 162 Colorado Preschool Program children in 4 school districts, and
children who pay for services. We also provide services for 386 "up-stream" Migrant
Head Start eligible children, six weeks through 4 years old. The Migrant Head Start
program operates from June through September in the Northern areas of Colorado and the
Western Slope. There are a total of 12 sites for the "regular programs", and 11 sites for
the migrant program including one site in Fort Morgan, 2 sites on the Western Slope; 1 in
Olathe and the other in Grand Junction.
960117
PROGRAM NARRATIVE
FENWC will recruit twenty-five (25) Family Advocates in Greeley (including the rural
areas of Northern Weld County) and South Weld County (including the Tri-town area,
Erie, Hudson, Keenesburg), to serve 75 families (a 1:3 ratio) who meet established
criteria and screening standards by:
Identifying qualified persons currently enrolled in FENWC Early Childhood
Programs.
Identifying qualified persons previously enrolled in FENWC Early Childhood
Programs.
Identifying persons currently or previously enrolled in FENWC programs who
meet cultural/ethnic criteria and who have children with developmental
disabilities.
Identify families who have provided support and advocacy on behalf of FENWC,
and are currently receiving support services from other Weld County systems.
Utilizing existing FENWC staff.
Enclosed is a copy of FENWC's training calendar which meets or enhances current
program objectives. This calendar will be modified to meet the need of the Family
Support Program. All training and workshops are evaluated for quality, content and
effectiveness, and kept on file for review. A support system for Family Advocates will
also be implemented.
Collaborative efforts with Weld County Agencies, include; Weld Mental Health, local
school districts, WIRS, local medical and dental providers, employment and training
programs, literacy programs, etc. are in place for the express purpose of supporting and
providing comprehensive services for"at-risk" children and families. The program goals
for expansion and modification of current efforts to meet the requirements of the Family
Support Program will include;
enhancement of our mental health contract to provide counseling which will
include Family Support participants,
better utilization of employment and training programs for the purpose of
developing employment skills leading to self-sufficiency,
including Family Support participants in literacy programs and implementing
evening classes in the computer lab at the Division of Human Services,
expanding local health and dental contracts to include participants,
960117
developing transitional plans for children entering elementary schools in
order to continue supporting the child in all areas of development, in
particular; social/emotional development,
increasing the number of parenting classes (Parent Activity Calendar, attached).
By increasing parenting classes, the availability of classes opens up to more of the
general population served by FENWC,
strengthing linkages with housing, legal services and financial institutions, and
nurturing and strengthening the referral network in which FENWC participates.
In keeping with the Head Start Philosophy of comprehensive service-delivery, case-
management services will meet the range of family needs from the most basic through
more far-reaching needs such as mental health, employment and training etc. Families
will become knowledgeable regarding existing community resources available to them
and develop proficiency in utilizing these systems leading toward self-sufficiency,
therefore; enhancing the quality of life. With newly developed skills, the stresses of
day-to-day life will be lessened, therefore; allowing the creation of a more functional
family unit and decreasing the probability of placing children in abusive situations.
FENWC currently uses a collaborative approach in its family support systems and has
created a network of services which extend community-centered services to targeted
families. FENWC currently is connected with the mental health center to provide
services to mono-lingual Spanish speaking families as well as our"general" population,
has linkages with support systems dealing with children and families with developmental
and emotional issues, as well as coordinating closely with literacy and employment and
training programs. All of these systems are an effective piece of our approach to case-
management, which meets the fundamental needs of families.
Currently, 83% of FENWC's population is Hispanic. All written material sent to families
is bilingual. We also hire a proportionate number of staff to meet the needs of the
population served. Every classroom is required to have one bilingual staff person and
one-half of the administrative staff are bilingual.
Staff employed for the project will be bilingual, culturally sensitive, and have experience
working in case-management or the human service field.. Currently FENWC has a cadre
of staff with extensive education including a Doctorate in Education, Masters in Early
Childhood Education, a Licensed Nurse Practitioner, B.A. in Administration, to name a
few. These employees will be of great support to the Family Advocates and target
families. All parent and staff training is culturally sensitive and balanced. For example
the Cara y Corazon Parent Training curriculum is used for parenting education and has
been specifically developed for use with the Hispanic population and is easily adaptable
for use with all cultures.
960117
FENWC currently has a recruitment process in place which identifies "at-risk" families
and children according to federal mandates. These mandates meet or exceed the
requirements for "Young Families at Risk." The current process for recruitment includes
use of media, agency referral, door-to-door canvassing, and use of current parents to
assist with the recruitment process. Recruitment of participants for the Family Support
Program will come from within current or previous FENWC enrollment. If FENWC
receives funding through the Family Support Initiative it will make acceptance of the
Department of Social Service referrals or agency referral a priority to acceptance into it's
early childhood programs.
The following statistics support FENWC's ability to recruit families which meet the
criteria established for participants in the Family Support Program:
TOTAL NUMBER OF FAMILIES
CURRENTLY BEING SERVED 550
Number of families receiving AFDC 212
Number of working families 338
(90% are at or below 185% of the poverty level)
Number of families with less than a
12 grade education 69
Number of families divorced within
the last year 32
Numbers of families moved within the
the last year 15
Number of families referred by the
Department of Social Services 5
Number of mono-lingual spanish
speaking parents 74
Number of parents with disabilities 11
Number of children with disabilities 73
Number of families served in South County 90
Number of families served in North County 460
The family support services to be provided, include;
A minimum of two home visits per month. The home visits will provide education
to the parent in the areas of behavior management, stress management, child
development, child abuse and neglect, providing a healthy and safe home
environment, assessing health needs of the child and family, dealing with sibling
rivalry, and other education deemed necessary in order for the family to become
functional.
Weekly parenting classes using the Cara y Corazon Curriculum and/or the STEP
Parenting Curriculum. Child care and transportation will be provided if needed,
for all classes and activities.
960117
Bi-weekly support groups for the parents.
Eligible children will be enrolled into the Head Start or the Colorado Preschool
Program. Family members (youth and elderly) qualifying for employment and
training and elderly programs will be referred to and enrolled into appropriate
programming.
Substance abuse counseling if needed, these services will be provided via contract
with a credentialed agency (Island Grove Regional Treatment Center).
Various workshops and parent activities including the topics of financial
management, identifying childhood illnesses, accessing medical and dental care as
well as community resources, legal resources, Infant/Toddler CPR, Adult CPR,
First Aide, substance abuse, domestic violence, nutrition, finance and budgeting,
etc.
Family Advocates will be available by page to support families at critical times to
avoid possible crisis situations in the home.
A series of recreational field trips which may include trips to the Denver Art
Museum, the Museum of Natural History, etc.
The methods by which FENWC provides case-management are congruent with Head
Start methods which have continuously received positive self and federal evaluations.
These practices are consistent with those necessary to implement a successful Family
Support Program, in increasing the family's abilities to become functional and self-
sufficient.
•
960117
MANAGEMENT PRACTICES
Within 2 weeks of entering the program a complete Family Needs Assessment(attached)
will be complete for each family. The Family Needs Assessment includes a section
whereby families set goals and a plan to attain those goals in conjunction with a Family
Advocate. The Family Needs Assessment includes a grid, whereby; a family's success
may be measured, with tangible and meaningful results. The family's action plan grid
also measures the effectiveness of the program, and documents participant progress. The
Family Advocate then has the responsibility to follow-up, a minimum'of two home visits
monthly will be done by the Family Advocate, scheduled with the family. Program
participants will also be able to contact the Family Advocate via phone at any time when
support or information is needed.
Due to the nature of the programs operated by FENWC, if and when dollars for the
Family Support Project cease, FENWC will have the ability to continue services to the
targeted population.
The following is a projected time-line for program implementation:
January 13, 1996, eligible families will be identified for participation in the
program. Identification of families will be an on-going process.
Month of January staff will receive training on enhanced case-management skills
and cultural sensitivity.
By January 31, First Home Visits will be scheduled.
February 17, All Family Needs Assessments will be complete, and individual
family goals will be established.
February, parent trainings and parenting classes will commence. See attached
parent activity calendar.
March 13 begin preliminary program evaluation.
Complete preliminary evaluation by March 31, 1996.
Develop and implement an action plan for program improvement based upon the
evaluation, by April 15, 1996
September 1, 1996, commence post program evaluation.
September 30, 1996 complete program evaluation.
The program evaluation will consist of the following:
960117
An analysis of family progress in meeting it's individualized goals.
An analysis of the program's ability to meet established goals as outlined
previously.
Family response to how we have responded to their needs.
It is required by Head Start law that parents, staff and community representatives
complete a comprehensive evaluation of the program. The Family Support
Program will be included in this assessment
The project will be co-managed by the Director and Site Manager of FENWC (see
attached resumes). Fiscal management and practices are in keeping with Weld County,
state and federal regulations.
960117
RFP-PAC-96001
APPENDIX C
DETAILED BUDGET NARRATIVE FORM
SUPPORT SERVICES Amount
A. Child Care $ 1,292.00
B. Client Transportation 5,625.00
C. Recreation 6,400.00
D. Employment/Training Related
Expenses 500.00
E. Other- Operational 4.670.00
PersonnellSalary 52,866.00
Personnel/Fringe 9,527.00
Literacy 7,500.00
Staff Mileage 1,620.00
Total Supportive Services* 90.000.00
Explain Method of Calculating
A. Child Care The costs of child care were calculated for 2 hours per week for 35 weeks at a
cost of$4.45 per hour for three providers during parenting classes,and 2 hours per
month for 9 months for three providers at$4.45, during parent workshops.
B. Client Transportation Provides for$75.00 per family during the project period, includes-
transportation for parenting classes and workshops. and appointments, if needed.
C. Recreation Pays for four"field trips"per project year for 75 families, 5 staff, at$20.00
per person. Includes transportation. food and fees.
D. Employment/Training Related Expenses Pays for coordinating costs to coordinate
employment and training programs with the Job Service of Weld County. Participants
will be screened by Job Services and placed in programs as deemed appropriate.
E. Other Expenses Pays for operating overhead to include printing, copying, supplies and
equipment,background checks for Family Advocates and other incidental costs.
Personnel costs pay for the Family Advocate Salary and Fringe Benefits, Literacy
Training for 15 persons at $500.00 per person at the Division of Human Services
Computer Lab, staff mileage at$.27 per mile for an estimated 6000 miles.
960117
RFP-PAC-96001
APPENDIX D
BUDGET REQUEST
Date From: January 1. 1996 Date To: Sptember 30. 1996
Dollar Amount Requested: $90.000.00
PROGRAM COSTS
A. Project Manager Compensation* $65,910.00
Project Mgr. Cost Per Hour $20.40
B. Support Services** 22,470.00 (89% of A)
C. Family Advocate Transportation 1.620.00
D. Total Amount Requested $90.000.00
CONTRACTOR MATCH
In Kind Match $ 7,470.00 (8.3% of D)
Cash Match 2,520.00 (2.8%of D)
960117
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960117
PARENT
ACTIVITY
CALENDAR
FAMILY EDUCATIONAL NETWORK OF WELD COUNTY
PARENT ACTIVITY CALENDAR 1995-96
September
9/28/95 Open House @ District Six Centers 11:00am-6:00pm
9/29/95 Head Start Opens
October
10/16/95 CPR Training 8:00am-4:00pm Iocation:TBA
November
11/9/95 Nutrition Workshop 6:30pm -7:30pm @ Jefferson Center
11/14/95 Dental Workshop 6:00pm-7:30pm @ Island Grove Center
11/17/95 PPC Retreat/Training @ Ramkota Inn 1:00pm- 10:00pm
11/18/95 PPC Retreat/Training @ Ramkota Inn 8:30am-2:30pm
11/27/95 Health Training/First Aide Location/Time: TBA
December
12/6/95 Community Resources-info. nite @ HSD 6:00pm-7:30pm
12/11/95 CPR Training @ Red Cross Bldg.. 8:00am -4:00pm
12/12/95 Christmas Skating Party @ Warnoco West 6:30pm-8:30pm
January
1/9/96 Child Abuse Training loc/time: TBA
1/22/96 First Aide Training 8:00am- 12:00am Loc: TBA
1/23/96 Parent/Teacher Conferences
1/24/96 Parent/Teacher Conferences
1/31/96 SillyCize 6:30pm-7:30pm Loc:TBA
February
2/8/96 Dental Workshop Loc/Time: TBA
2/9 or 2/16 PPC Valentine Social Loc/Time: TBA
2/19/96 CPR Training Loc/Time: TBA
TBA Parent Trainings-EA
March
TBA Parent Training-EA
3/6/96 Substance Abuse/Domestic Violence Training Loc/Time: TBA
3/11/96 First Aide/Health Training Loc/Time: TBA
April
4/4/96 Child Development Training-Loc/Time: TBA
4/11/96 Nutrition Training 6:30pm-7:30pm loc: TBA
4/13/96 Parent/Vol Appreciation BBQ
4/22/96 CPR Training @ Red Cross Bldg. 8:00am-4:00pm
May
5/4/96 Cinco de Mayo-PPC fundraiser
5/13/96 First Aide/Health Training Loc/Time:TBA
TBA Cara y Corazon training Loc/Time: TBA
une
TBA Cara y Corazon training Loc/Time: TBA
1y
7/4/96 Independence Stampede Parade
960117
FAMILY
NEEDS
ASSESSMENT
Date Completed:
CONFIDENTIALITY STATEMENT:
Information shared with the FENWC Staff / /
will be kept strictly confidential unless its
release is authorized in writing.
Family Needs Assessment
I, , verify that the FENWC Service Coordinator,
, has visited my home and we have completed the
Family Needs Assessment.
Child's Name:
Update on Address(if needed):
New Phone: New Message Phone:
New Work Phone: Extension
Update on Medicaid information: Are you on Medicaid? _NO YES (complete info)
Medicaid Number: For Emergency Use Only ?_YES_NO
Family Profile
Family Composition:
1. Name of Head of Household
Age: School (number of years completed):
2. List other children in the home (under 18 years):
Relationship to Current
Name Head of Household Age Name of School Grade
3. Other adults residing in the home(18 years and older):
Relationship to Highest Grade in
Name Head of Household Age School Completed
960117
4. Employment:
A. Are any adults in the household employed? YES NO
Who? Where?
B. What are problems preventing employment? (If Applicable)
Transportation Health Lack of GED
Child Care Reading Other:
Skills
5. Family residence is: Owned Rented Public Housing House
Apartment Trailer Other:
HOW CAN WE HELP YOU?
Using Aware I need help in I would like Needs Follow-up
this area information in
immediately this area
Social Services
Supplemental Food —
Mental Health
Legal Services — — —
Parent Skills/Training — — —
Planned Parenthood — — —
Rehabilitation — —
Weatherization/LEAP — —WIC — —Food Bank — —
Medical Services/Clinics — —Clothing — —
Health Department — — —
Employment Services — — —
Education Services
(GED/ESL/Computer)
Drug&Alcohol — —
Counseling — —
Domestic Violence — —
Child Abuse/CARE — —
Local Schools — —
Public Housing — —
Other: —
960117
FAMILY ASSISTANCE PLAN
FAMILY GOAL(S):Please list goal(s)by family. Use family Action to be taken By Whom/Date
profile,needs survey,and discussions with family members.
ACCOMPLISHMENTS
WHAT WAS DONE? BY WHOM? NEXT STEPS/FOLLOW UP
COMMENTS:
960117
CO-MANAGER
RESUMES
JANET LUNA-FLAUGHER
23687 WCR 46 La Salle, CO 80645 (303) 284-5230
Occupational, TO DEMONSTRATE FOR THE AMERICAN PUBLIC the remarkable job that
Objective: public education is currently doing with our nation's youth.
TO STRENGTHEN AND IMPROVE that system.
Education: Bachelor of Arts, Colorado State University. Major: Modern
Languages. Secondary Education endorsement, 1968. Fluent in
$panish. Reading proficiency in Italian and Portuguese.
Masters of Arts, University of Northern Colorado. Majors:
Curriculum and Instruction, 1977, and Cultural Anthropology,
1983.
Type D Certification, University of Northern Colorado. Secondary
Endorsement, 1986.
Doctor of Education, University of Northern Colorado. Major:
Educational Leadership and Policy Studies, 1990.
Primary Family Educational Network of Weld County Site Manager, 1992-
Experience: present. Supervise and evaluate managerial and teaching staff
at 11 Head Start centers county-wide. Leading the development
and implementation of the program's restructuring efforts.
Weld County School District 6 Night School Principal, 1988-1992.
Facilitated expansion and implementation of new programs,
including Child Care, Food Services, Extended Learning Lab. and
Continuous Progress and Interdisciplinary Courses within an
Outcomes-Based Education framework.
Greeley Central High School Spanish Teacher, 1977-1985, 1989-
1992. As department chairperson, initiated Foreign Language
Week, Spanish Language Camp, Foreign Language Scholarship
Program, and Student Travel Programs.
Coordinator of School District 6 Chapter I, Migrant, and ESL
Program, 1988-1989. Established and directed a task force to
develop a district-wide communication and service delivery
model to support the School District 6 mission.
960117
JANET LDNA-FLADGHER 2
School District 6 Talent Search Director. 1985-1988. Public
Commendation from the Colorado Commissioner of Education for
establishing an exemplary drop-out prevention and retrieval
program in only one year. Motivated parents of high-risk
students to raise $1000 yearly for student scholarships.
Pueblo School District 60 Spanish Teacher, 1968-1975.
Developed a Conversational Spanish curriculum and a Foreign
Language Week. including a mini-olympics, costume day,
knowledge bowl, and recognition banquet.
Related Director, Weld Citizens Action Network, 1995.
Achievements:
Recorder, Centennial Rotary, 1995.
Stakeholder, Vision Together Healthy Communities Initiative,
1994-1995.
Member, Rodarte Center Advisory Board, 1994-1995.
Member, Principal's Council, Central High School, 1990-1992
Member, Alternative Programs Advisory Board, 1988-1991.
Member, Partners Board of Directors, 1988.
Published Author.
Personal: I love children, traveling the back roads, writing, gardening,
making tamales at Christmas, and leading the way toward
effective change in education. I derive the greatest pleasure
from being with my family.
Dedicated: to the belief that, given the time they need and the right
information and tools, all children can experience educational
and personal success. My mission is to inspire, guide, and
support championship educators who will empower children to
achieve that success.
960117
THERESA S. KELLER-AMAYA
1311 18th Street
GREELEY, COLORADO 80631
(303)351-8860 (home)
(303)353-38O0 (work)
$MPLOYMENT EXPERIENCE
DIRECTOR 6/89 TO PRESENT
Family Educational Network of Weld County, Greeley, Colorado
Responsibilities include the administration and management of three Early
Childhood Programs; Head Start, Migrant Head Start and The Colorado Preschool
Program. Along with direct administrative duties this position requires
collaboration and involvement with community and state agencies and boards.
PARENT INVOLVEMENT/SOCIAL SERVICE COORDINATOR 4\88 TO 6\89
Family Educational Network of Weld County, Greeley, Colorado
Responsibilities include recruitment of eligible families for the Head Start,
Migrant Head Start and Colorado Preschool Program. Responsible for the
implementation and coordination of parent activities and interaction with area
agencies to assist families. Ensure that the Parent Involvement/Social Service
component maintains compliance with Federal, State and local mandates.
FAMILY SERVICES, COMMUNITY SERVICE WORKER 10/85 TO 4/88
Family Educational Network of Weld County, Greeley, Colorado
Responsible for instructing families within Head Start and Migrant regarding the
health, education, parent involvement and social service components of the
program. Assist with recruitment of students for programs. Assist in writing
of bilingual newsletters, translate and interpret for monolingual Spanish
speaking families, and refer families to area agencies.
EDUCATION
UNIVERSITY OF NORTHERN COLORADO, 1982, B.A. SPANISH
UNIVERSITY OF NORTHERN COLORADO, 1984-1986, Post Graduate Studies
AIMS COMMUNITY COLLEGE, personal and professional development
CECEMAC, 1979, Morelia, Mich. Mexico
960117
AFFILIATIONS
COLORADO HEAD START DIRECTORS ASSOCIATION, Chairperson 1990 to present
GREELEY/EVANS SCHOOL DISTRICT 6, Strategic Planning Committee
UNITED. WAY, Success By Six, FEMA Board and various committees
GREELEY HOUSING COALITION
WELD INFORMATION AND REFERRAL SERVICES, Secretary
COLORADO MIGRANT RURAL COALITION
COLORADO PRESCHOOL PROJECT, Advisory Board
GOVERNOR'S OFFICE OF POLICY AND INITIATIVES
First Impressions, Advisory Board
Colorado 2000, Goal #1 Task Force
Advisory Committee for State Funded Family Resource Centers
COLORADO DEPARTMENT OF SOCIAL SERVICES; Office of Child Care Services,
Advisory Committee
COLORADO ACHIEVEMENT COMMISSION, Task Force On Early Childhood Education, Student
Readiness, and Parental Responsibility
•
960117
WELD COUNTY FAMILY SUPPORT
PROGRAM ACCEPTED AMENDMENT LETTERS
OF THE REQUEST FOR PROPOSAL BID (RFP-
PAC-9600) OF THE WELD COUNTY DIVISION
OF HUMAN SERVICES, ISSUED JANUARY 29,
1996
ENCLOSURE OF NOTIFICATION OF FINANCIAL
ASSISTANCE AWARD (PY96-PAC-9600)
960117
•
7I((, DEPARTMENT OF HUMAN RESOURCES
ADMINISTRATION 1551 NORTH 17TH AVENUE
P.O.BOX 1805
' GREELEY,COLORADO
C. PHONE(303)353-3816
COLORADO
January 4, 1996
Judy Griego
Director
Weld County Department of Social Services
PO Box 1805
Greeley, Colorado 80632
Dear Ms. Griego:
Please find below our response to your questions regarding our proposal for the Weld County Family
Support Program.
1. Your bid outlines that you will serve 75 families that are currently or previously enrolled
in FENWC Early Childhood Programs; however,your bid does not address those
families who meet the Weld County Family Support Program eligibility criteria and how
these families who do not meet FENWC eligibility criteria (i.e.,young families at risk who
have children older than four years of age,etc.) will be recruited with or referred from
other community agencies or schools. Our expectation would be to serve 50% of the 75
families who are not exclusively FENWC eligible families.
FENWC will make every attempt to serve at least 50%of the families who do not meet
FENWC eligibility criteria. The methods used will be those addressed in the original proposal
to include, media advertising, agency referral, door-to-door canvassing, and the use of parents
to assist with the recruitment process.
2. Your bid states that you will recruit twenty-five Family Advocates in Greeley and South
Weld County; however,you will utilize existing FENWC staff. Please name the existing
FENWC or other Human Services staff who will be providing direct services to 75
families and the number of new staff to be hired for this purpose.
There will be a total of sixteen existing staff members providing direct services to families;
therefore, we will recruit nine additional staff members. The current staff who will function as
Family Advocates will be: Dixie Hansen, Health Specialist; Karen Hansen, Special Needs
Technician; Mollie Erbes, Education Specialist; Leticia Galindo, Family Services Specialist;
Marcos Sanchez, Parent Involvement Specialist; Linda Luna,Office Manager;ten Service
Coordinators; Dorothy Perez, Delia Vasquez, Pat Sandoval, Annette Sandoval-Cline, Agnes
Martinez, Loletta Dudley, Julie Munday, Jildi Gentry-Chacon,Jennifer Werner, and Mabel
Tapia.
960117
3. Your bid is unclear on what percentage of time these twenty-five(25)Family Advocates
will be providing in direct services to families. In reviewing the family support services
to be provided (i.e.,a minimum of two home visits per family),it appears that the Family
Advocates will be spending 5% of their time in direct services to families. Our
expectation is that the level of direct services to families must be increased. Please
describe in more detail what the anticipated percentage of time that your Family
Advocates will be providing to the project.
Existing staff will devote 10%- 15%of their time to the Family Support Program, providing
direct services to program clients. New staff will spend 100%of their time providing direct
services to program participants. To meet the requirements of the program, Family Advocates
will increase the mandated home visits to participants to one per week.
4. Your bid describes the use of existing FENWC staff as Family Advocates and as
Managers for the project. We need a better understanding of the cost allocation of staff
between your required federal funding and the Weld County Family Support Program
funding. What percentage of FTE will be devoted to FENWC activities versus the Family
Support Program funding.
Attached is a copy of our current time allocation accounting form. A line has been added
which will reflect time devoted to the Family Support Program. We estimate that 10%to 15%
of managerial and direct service time(of current employees)will be committed to the Family
Support Program.
5. Your bid describes a co-managed approach; however,we need the designation of one
manager who is responsible for the day-to-day operation of the project. Who is this
manager and what percentage of time will this manager devote to the project versus the
other"co-manager?"
Attached you will find FENWC's Organizational Chart. FENWC is managed in a cooperative
manner. The Director,takes responsibility for program development, and the Site-Manager
has responsibility for program operation. Both positions report directly to the Executive
Director of the Division of Human Services. Because of established managerial practices it
makes sense to continue our current system of management, for all projects in which we are
engaged. FENWC will also continue to operate within its site-based management principle;
therefore, any concerns regarding program operations should be referred to the Site Manager,
Janet Luna-Flaugher.
6. According to your responses to Items 1 through five,and the conditional allocation award
reflected below,please revise your budget narrative by completing Appendix C,Detailed
Budget Narrative Form,and Appendix D, Budget Request.
The revised versions of the aforementioned Appendices are attached.
If you need further information or clarifications please contact,Tere Keller-Amaya at 353-3800 *3342.
Sincerel ,
W t J. Spec an, Executive Director
960117
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DEPARTMENT OF HUMAN RESOURCES
ADMINISTRATION
1551 NORTH 17TH AVENUE
P.O. BOX 1805
WI I - GREELEY,COLORADO 80632
CPHONE(303)3533816
COLORADO
January 8, 1996
Judy Griego
Director
Weld County Department of Social Services
PO Box 1805
Greeley, Colorado 80632
Dear Ms. Griego:
Please find below our response to your questions regarding our proposal for the Weld County
Family Support Program.
1. This is good as far as it goes. Maybe they should be specific as to what agencies will
be used and procedures used to generate correct recruitment. We expect that a
majority of the non-FENWC eligible referrals will be from the Department of Social
Services. Other agencies which will refer clients will be; CARE,The Children's Clinic,
Sunrise Community Health Center, Plan de Salud del Valle Health Center, WIRS, The
Probation Department, Family Connects, Weld Mental Health,North Colorado Medical
Center, Weld BOCES and local school districts.
The procedure to be used as stated in the original proposal includes; media advertising,
agency referral, and door-to door canvassing. A brochure will also be developed
describing eligibility criteria and the services offered under the Family Support Program.
A referral form will also be developed for referring agents to complete and forward to
FENWC. We will also meet with each individual organization explaining the program
and the eligibility criteria.
2. This is fine,but how many are bilingual, bi-cultural? Of current employees, eight are
bilingual(english/spanish), nine are bi-cultural (Hispanic), one bi-cultural (African
American). A minimum of 50 percent of the Family Advocates to be hired will be
bilinguaUbi-cultural.
960117
3. Suggest that procedure of accountability for staff time in their program be
developed and utilized. Aside form using the Time Allocation Sheet, staff members
will be required to submit a monthly report which includes the following: amount of time
spent weekly with each family, a summary of each family's progress, changes in goals or
family situations. These reports will be compared to the Time Allocation Sheets.
4. I think they misunderstood the question. What we need is an actual percentage and,
if you want an actual money amount. As stated in the previous response, 10% - 15%of
existing staff time will be devoted in providing direct services to program clients. New
staff will spend 100%of their time providing direct services to program participants.
5. I think the question was not answered. Ask again for a specific person and
percentage of time allocated to Family Support Program. They can use whatever
management system they wish as long as we have a contact person and responsible
party. Again as state in our previous response,the person responsible to the Family
Support Program will be the Site Manager, Janet Luna-Flaugher. Approximately 10% -
15%of her time will be devoted to the project.
For further clarification please contact me at extension 3317.
Respectfully,
Walter J. Speckman
Executive Director
960117
RFP-PAC-96001
APPENDIX C
DETAILED BUDGET NARRATIVE FORM
SUPPORT SERVICES Amount
A. Child Care $ 1 292,00
B. Client Transportation _ 5.625.00
C. Recreation 6,400.O0
D. Employment/Training Related
Expenses 500.00
E. Other- Literacy (GED) 9.500.00
Total Supportive Services* 23.317.00
Explain Method of Calculating •
A. Child.Care The costs of child care were calculated for 2 hours per week a35 ws.eksii
a cost of54.45 per hour for duce providers during parenting classes, and 2 hours ocr
month for 9 months for three providers at$4.45. during parent workshops.
B. Client Transportation Provides for$75.00 per family during fhe_ rR oiec .period,
includes: transportation for parenting classes and workshops, and appointments, if
needed.
C. Recreation for four"field trips"per project year for 75_families, 5 staff, at$20.00
per person. Includes transportation. food and fees.
D. Employment/Training Related Expenses Pays for coordinating costs to coordinate
employment and training programs wit the Job -ce of Weld County_ Participants
ill be screened by Job Services and placed in programs_as deemed appropriate.
E. Other Expenses Pays for GEDinstruction and materials for 19clients at a cost of
$500.00 per client.
•
RFP-PAC-96001
•
960117
APPENDIX D
BUDGET REQUEST
Date From: January 1. 1996 Date To: September 30, 1996
Dollar Amount Requested: $90.191.00
PROGRAM COSTS
A. Project Manager Compensation* $65.254.00
Project Mgr. Cost Per Hour $20.85
B. Support Services** 23.317,00 (89%of A)
C. Family Advocate Transportation 1.620.00
D. Total Amount Requested Sala)
CONTRACTOR MATCH
In Kind Match $ 7.486.00 (8.3%of D)
Cash Match 2.52.5 (2.8%of D)
•
960117
rif,\ ,,,....,.\\
DEPARTMENT OF SOCIAL SERVICES
GREELEY, COLORADO 80632
119
Administration and Public Assistance (970) 352-1551
Child Support(970) 352-6933
Protecitve and Youth Food Stamps (970) 356-3850
C Fax (970) 353-5215
COLORADO
January 23, 1996
MEMORANDUM
TO: Barbara J. Kirkmeyer, Chair, Board of Weld County Commissioners
FR: Judy A. Griego, Director, Social Services !" J{ C11,I.G�(S'}'O
RE: Notification of Financial Assistance AwarfI.(jI.Unddr the We'l'd County Family Support Program
and with Weld County Division of Human Services
Enclosed for Board approval is a Notification of Financial Assistance Award under the Weld
County Family Support Program and with Weld County Division of Human Services. This
Notification of Financial Assistance Award concludes the bid process (RFP-PAC-9600), which was
conducted under the authority of the Board of County Commissioners. The Placement Alternatives
Commission recommends approval of the bid submitted by the Weld County Division of Human
Services as follows:
1. The term of the award is January 1, 1996 through September 30, 1996.
2. Total reimbursement amounts under the award is $90,191.00 as follows:
a. Project Manager Compensation: $$24,727.00
8,84 00
b. Support Services:
c. Family Advocate Transportation: $ 1,620.00
d. Family Advocate Reimbursement: $55,000.00
3. Weld County Division of Human Services agrees to provide $7,486 In Kind Match and $2,525
Cash Match.
4. Weld County Division of Human Services will serve 75 at-risk families of child abuse and
neglect with the support of 25 family advocates in the Greeley area and South Weld County.
The family advocates will provide crisis and case management services.
4. eSupport services ith at-risk mployment and tra ning related lexpenses,, and literacy (GED) expep ies include: child care, client ation, recreation,
es
If you have any questions, please telephone me at extension 6200.
960117
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