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Home My WebLink About960524.tiff RESOLUTION RE: APPROVE HOUSING PRESERVATION GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Application for Federal Assistance for the Housing Preservation Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the Office of Rural Economic and Community Development, commencing October 1, 1996, and ending September 30, 1997, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Housing Authority Board, that the Application for Federal Assistance for the Housing Preservation Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Housing Authority, to the Office of Rural Economic and Community Development be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25th day of March, A.D., 1996. BOARD OF COUNTY COMMISSIONERS MA• �0 77 COUNTY, COLORADO Barbar J. Kirkmeyey Chair MI ty Clerk to the Board ."/ Cr Baxter, P -Te ��\, putt' Cle o the Board DaIe,K. Hall APPROVED AS TO F ��/ >��'� - CCConstagnce L. Harbert /)p Attorney 7-7 G/� � = t �Yl �/ W. I-.Webster I 960524 HA0016 fc; .ss; /I// ar- U.S. DEPARTMENT OF AGRICULTURE , NOTICE OF PREAPPLICATION REVIEW ACTION From: Pural Tlevalopninni- i (Department,bureau,or establishment) i Agency Number Reference Your Preapplication To: Weld County Housing Authority P.O. Box A Number Greeley, CO 80632 Dated: March 29, 1996 Grant 1. We have reviewed your preapplication for Federal assistance under 1 n d44 Hnnci ng Pre servati Stand have determined that your proposal is: eligible for funding by this agency and can-compete with similar applications from other grantees. XXX eligible but does not have the priority necessary for f ether consideration at this time. not eligible for funding by this agency. 2. Therefore, we suggest that you: file a formal application with us by (date) file on application with (Suggested Federal agency). }"1Y find other means of funding this project. 3. Based upon the funds available for this program over the last two fiscal years and the number of applications re- viewed, or pending, we anticipate that funds for which you are competing will be available after (month, year) 4. You requested $ Federal funding in your preapplication firm, and we: are agreeable to consideration of approximately this amount in the formal application. will need to analyze the amount requested in more detail. 5. A preapplication conference will be necessary not necessary. We are recommending that it be held at , on , at _ a.m./p.m. Please contact the undersigned for confirmation. 6. Enclosures: Forms Instructions Other (Specify) 7. Other Remarks: Thank you for your interest in our program. We encourage you to apply next year. natu• • I Title Date \4 MFH Specialist May 8, 1996 Organizational Unit Administrative Office Telephone Number Rural Fonsing State Offine 303-236-2801 Address 655 Parfet St. , Rn E-100 Lakewood, CO 80215 NOTE: This form will be used by Federal agencies to inform applicants of the results of a review of their preappli- cation request for Federal assistance. When the review cannot be performed within 45 days, the applicant shall be informed by letter as to when the review will be completed. When Federal agencies determine that the proposal is not eligible for Federal assistance, specific reasons should be provided in Item 7 Other Remarks. You arc advised against taking any actions or incurring any obligations which would either limit the range of alteratives to be considered or which would have an adverse effect on the environmenL Satisfactory completion of the environmental review process must occur prior to the issuance of the Letter of Conditions. - FORM AD622(12-72) cc: Barbara Rehbord, MFH Specialist, Greeley, CO APPLICATION FOR r — 2.DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE i 1. TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier Application Proapplica lion O Construction ❑ Construction 4,DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Non-Construction ❑ Non-Construction S. APPLICANT INFORMATION Legal Name. Organizational Un I Weld County Housing Authority Address (give city. county state. and zip code)- Name and telephone number of the person to be contacted on matters involving this application (give area code) P.O. Box A Greeley, CO 80632 James M. Sheehan (970) 356 4000 ext 4401 6. EMPLOYER IDENTIFICATION NUMBER(FIN): 1. TYPE OF APPLICANT: (enter appropriate letter in box) Ll A State H. Independent School Dist. 8 4 6 0 0 0 8 1 3 B. County I, State Controlled Institution of Higher Learning C. Municipal J. Private University C. TYPE OF APPLICATION: 0 Township K. Indian Tribe [2 New ❑ Continuation ❑ Revision E Interstate L Individual F Intermunicipal M Profit Organization If Revision,enter appropriate letter(s) in bax(es). El D G Special District N. Other(Specify)' A. Increase Award B Decrease Award C Increase Duration D Decrease Duration Other(specify) 9. NAME OF FEDERAL AGENCY: Office of Rural Economic and Community Develo ent 19 CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ASSISTANCE NUMBER: 1 D . /{ 3 3 . .Housing Preservation Grant Program for the TITLE'. Housing Preservation Grant Per `- - , moderate rehabilitation of eight (8) single Instruction 1944-N family,-low- and very low income, owner- it AREAS AFFECTED BY PROJECT(cities. counties. states. etc I- occupied dwellings. Weld County Census Tracts 17 , 18, 19.01 19.02, 20, 21, 22.01 , 22.02 and 25.01 including Eaton. Ft. Lupton, Milliken 13. PROPOSED PROJECT: 14, CONGRESSIONAL DISTRICTS OF. Start Date Fndinn Date a Applicant b Protect l'0-1-96 .9-3897 Fourth Fourth -. IS.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? I a Federal $ 00 a YES THIS PREAPPLICATIONiAPPLICATION WAS MADE AVAILABLE TO THE 90,000 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b Applicant $ 30,000 .00 DATE_ _ 3-8-1996 c State $ 71 ,556 00 b NO n PROGRAM IS NOT COVERED BY EO 12372 d Local $ 00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other $ 00 I Program Income $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes If "Yes." attach an explanation. ® No g TOTAL $ 00 191 ,556 is. TO THE BEST OF MY KNOWLEDGE AND BELIEF.ALL DATA IN A •'-/'.'t Pc!✓.TION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT A HE LIC (� 7� L 0 ITN THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Authorized Representative ° e c Telephone lumber p p 1861 (970) 356-4000 ext Barbara J. Kirkmeyer ` . hair Wald County d Signal re of Authorized Repre.ent e , r '„/ 4 jBoard of Commissioners e Date Signed 4200 at / , c.f€A--' � , 03/25/96 Previous Editions Not 41 Ussable! ®� �. Standard Form 424 I REV 4-88) Prescribed by OMB c,irc idr A-102 Authorized for Local Reproduction 960524 • 4 I �� I i I yCV E .a.• r I a 2 H o CO LL OA o -A a a Cr) - M H H N H cCi j • A •y.?. -0 a1 aY a 0 � :i.. S Z Q: iA y = M N H H H 0 O d v u- a Ce. .V O O ` L o A O }/ N U `� H iH �u• H V V1 > H H 4, x�4 O 2 O f o a V D ~ c2 c. C d N Q O O Q` V a: O W a pe O O z CI �C n p z .,-jO O V ! m a 0 m O4. o ' J in 2 03 O O v z0 v :c2.. V _ o� u r+ H 11 Q H `� ; H N W C :¢ .` Q '^ ." w O c 6 ro . l+ •,„ ... 3O O G G O Q O O O O O O O Oitsb es O O •.-I O O O O LI- O '' v O O I O ;.�' Z u. 00 E 00 OI 00 C .11 .H "-N! .4 Q' .--I Lt) ul LU C — .-I ; W CT y. H tr H Q M H S' W al .. ` C 5,! d N - - L Y LL M a . 15 ED r• a •. �y c.-% to gM= O :75' co .ra: A e c E u Q v co M Q v. L O a' w c v O1 E 6i a7 A N V {� r O v .c E O o ai se .6 3 t I' v -- 1. E I. C r •'i� S CO E 0 A 2 o t -V ;;,w e p•� ≥ tcd ' 0 4' W 0. .. d Q P. wr' r+:° pp> in v co A 3 a c c M ° r Of E c` —a co a• 3 0 0 o c O oti q 0 '-4 < 00 d M W �n v v 0 r ;rtit " ~ o mu p _ O ai?i il' O �u .D v ai w a7 i �i a W } Z N M Q Y1 �� 960524 Position 3 USDA-FmHA FORM APPROVED Form FmHA 400-4 OMB. No.0575-0018 (Rev. 10-94) ASSURANCE AGREEMENT (Under Title VI,Civil Rights Act of 1964) The Weld County housing Authority (name of recipient) P.O. Box A, Greeley, Colorado 80632 (address) ("Recipient"herein) hereby assures the U. S. Department of Agriculture that Recipient is in compliance with and will continue to comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d et. seq.),7 CFR Part 15, and Farmers Home Administration regulations promulgated thereunder,7 C.P.R.§1901.202.In accordance with that Act and the regulations referred to above,Recipient agrees that in connection with any program or activity for which Recipient receives Federal financial assistance (as such term is defined in 7 C.F.R. §14.2) no person in the United States shall, on the ground of race, color, or national origin, be excluded from. participation in,be denied the benefits of,or be otherwise subjected to discrimination. 1. Recipient agrees that any transfer of any aided facility, other than personal property, by sale, lease or other conveyance of contract, shall be, and shall be made expressly, subject to the obligations of this agreement and transferee's assumption thereof. 2. Recipient shall: (a) Keep such records and submit to the Government such timely, complete, and accurate information as the Government may determine to be necessary to ascertain our/my compliance with this agreement and the regulations. (b) Permit access by authorized employees of the Farmers Home Administration or the U.S. Department of agriculture during normal business hours to such books, records, accounts and other sources of information and its facilities.as may be pertinent to ascertaining such compliance. (c) Make available to users,participants,beneficiaries and other interested persons such information regarding the provisions of this agreement and the regulations, and in such manner as the Farmers Home Administration or the U.S. Department of Agriculture finds necessary to inform such persons of the protection assured them against discrimination. 3. The obligations of this agreement shall continue: (a) As to any real property, including any structure,acquired or improved with the aid of the Federal financial assistance,so long as such real property is used for the purpose for which the Federal financial assistance is made or for another purpose which affords similar services or benefits, or for as long as the Recipient retains ownership or possession of the property, whichever is longer. (h) As to any personal property acquired or improved with the aid of the Federal financial assistance, so long as Recipient retains ownership or possession of the property. (c) As to any other aided facility or activity, until the last advance of funds under the loan or grant has been made. 4. Upon any breach or violation of this agreement the Government may,at its option: (a) Terminate or refuse to render or continue financial assistance for the aid of the property, facility, project. service or activity. (b) Enforce this agreement by suit for specific performance or by any other available remedy under the laws of the United States or the State in which the breach or violation occurs. Rights and remedies provided for under this agreement shall be cumulative. In witness whereof, , idel d County Housing Authority _ on this (name of recipient) sed this agreement to be executed by its duly authorized officers and its seal affixed h reto, or,if a natural person, has eS ted this a eeme Recipient tees `y � tal7 03/225/%0 Date O tIi 1 . - 1. . I . 1 a • Chair ®RR1p , I Title —Weld County Board of Commissioners Title Pll I lI . u d I thi:collection ofr l un t' ted to rerage 15 minules I .1 l /ng the time/.neviewing instructions.searching existing data sun-es,gathering and maintaining the data eded and completing e d revinving the indlection ofinfirnr t .Send comments regardi g th -burden estimate or any other aspect of this collection of information, including suggestionsliidreducing this harden,m Department of Agriculture Clearance Officer,OIRM.AG Box 7630.Washington,D.C.20250;and to the Office of Management and Budget, Paperwork Right-ton,Project.(OMB No.ni75-Ot)t.S).tt,,hington,D.C.20503.Pleave DO NOT RETURN this form to either of these addresses.Forward to FmHA only. *U.S.GOVERNMENT PRINTING OFFICE-O524 2. To be bound by the provisions of the Equal Opportunity Clause in construction work performed by Recipient and paid for in whole or in part with the aid of such financial assistance. 3. To notify all prospective contractors to file the required `Compliance Statement', Form FHA 400-6, with their bids. 4. Form AD-425, Instructions to Contractors, will accompany the notice of award of the contract. Bid conditions for all nonexempt Federal and Federally assisted construction contracts require inclusion of the appropriate "Hometown" or "Imposed" plan affirmative action and equal employment opportunity requirements. All bidders must comply with the bid conditions contained in the invitation to be considered responsible bidders and hence eligible for the award. 5. To assist and cooperate actively with the Farmers Home Administration and the Secretary in obtaining the compliance of contractors and subcontractors with the provisions of the Equal Opportunity Clause and the said rules, regulations, and orders, to obtain and furnish. to the Farmers Home Administration and the Secretary, Form AD-560, Certification of Nonsegregated Facilities, to submit the Monthly Employment Utilization Report, Form CC-257, as required and such other information as they may require the supervision of such compliance, and to otherwise assist the Farmers Home Administra- tion in the discharge of its primary responsibility for securing compliance. 6. To refrain from entering into any contract, or extension or other modification of a contract, subject to such Executive Order with a contractor debarred from Government contracts or federally assisted construction contracts pursuant to Part II, Subpart D, of such Executive`Order or to prior authority, and to carry out such sanctions and penalties for violation of the provisions of the Equal.Opportunity_ q Opportunrty Clause as may be,imposed upon contractors and 'subcontractors by,the Fanneis Home Administration or the Secretary pursuant to such Subpart D. 7. That if Recipient fails or refuses to comply with these undertakings, the Farmers Home Administration may take any or all of the following actions: (a). cancel, terminate, or suspend said financial.assistance in whole or in part;(b)refrain from extending any further assistanceunder the program involved until satisfactory assurance of future compliance has been received from Recipient; and (c) refer the case to the Office of Equal Opportunity, U. S. Department of Agriculture for appropriate action. Witness the due execution hereof by Recipient on this, the date first above written. t7r3isa� �TY 'HOUSING AUTHORITYmeet .. Recipient . Recipient ,`VAS 1861. ttlyM Met '4k11��.�,�r • ��' "7) Name o orporate Recipient B L1 / Chair, Weld unty X» Secretary Board of Commissioners 'U.S.GPO:1992-654-009/63006 • 960524 USDA-FmHA FOR M APPROVED Position 3 Form FmHA 1940-20 OMIT No. 0575-0094 (Rev. 11-14-83) REQUEST FOR ENVIRONMENTAL INFORMATION Name of Project Location Item Ia. Has a Federal, State, or Local Environmental Impact Statement or Analysis been prepared for this project? El Yes ❑No ❑Copy attached as EXHIBIT I-A. 1b. If-"No," provide the information requested in Instructions as EXHIBIT I. Item 2. The State Historic Preservation Officer(SHOP) has been provided a detailed project description and has been requested to submit com- ments to the appropriate FmHA Office. E Yes ❑No Date description submitted to SHPO March 19.1996 Item 3. Are any of the following land uses or environmental resources either to be affected by the proposal or located within or adjacent to the project site(s)? (Check appropriate box for every item of the following checklist). • Yes No Unknown Yes No Unknown 1. Industrial El a ❑ 18. Beaches ❑ la ❑ 2. Commercial ❑ U ❑ 19. Dunes ❑ £ El 3. Residential ❑ U ❑ 20. Estuary ❑ 4I ❑ 4. Agricultural ❑ Ca El 21. Wetlands ❑ ci ❑ 5. Grazing ❑ LI1 ❑ 22. Floodplain ;Q ❑ ❑ 6. Mining, Quarrying ❑ Ci El 23. Wilderness El ❑ (designated or proposed under the Wilderness Act) 7. Forests ❑ C ❑ 24. Wild or Scenic River El il ❑ 8. Recreational El [i ❑ (proposed or designated under the Wild and Scenic Rivers Act) 9. Transportation ❑ l4i El 25. Historical, Archeological Sites El ❑ 4 (Listed on the National Register of Historic Places or which may be eligible for listing) 10. Parks ❑ U ❑ 26. Critical Habitats ❑ ❑ 11. Hospitals ❑ U El (endangered(threatened species) 27. Wildlife ❑ ;Q ❑ 12. Schools ❑ [--2 El 28. Air Quality ❑ El Q 13. Open spaces ❑ IR ❑ 29. Solid Waste Management ❑ U ❑ 14. Aquifer Recharge Area El U1 El 30. Energy Supplies ❑ El ❑ 15. Steep Slopes El U El 31. Natural Lankmark El El ❑ 16. Wildlife Refuge ❑ U El (Listedon National Registry of Natural Landmarks) 17. Shoreline ❑ U El 32. Coastal Barrier Resources System El El ❑ Item 4. Are any facilities under your ownership,lease,or super utilized in the accomplishment of this project,either listed or under consideration foi listing on the Environmental Pr t' e y of Violating Facilities? ❑Yes El No 03/025/61(0 t l d:_�qA (Da ) L_. �cd LI) `-..e' 1; (dplicantrr \-.&,,, --Lrf Chair ©jot IA,yf ri (Title) . . This information is being collected so that FmHA can comp) wi h the various Federal environmental requirements that affect the processing of your application.The information will be reviewed by FmHA staff and used in analyzing the potential en- vironmental impacts of your application.Completion of this form is necessary for obtaining a benefit. 60524 OMB Approval No.0348-0040 ASSURANCES - NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: I. Has the legal authority to apply for Federal (e) the Drug Abuse Office and Treatment Act of assistance, and the institutional, managerial and 1972 (P-L. 92-255), as amended, relating to financial capability (including funds sufficient to nondiscrimination on the basis of drug abuse; (0 pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism ensure proper planning, management and com- Prevention, Treatment and Rehabilitat.on Act of pletion of the project described in this application. 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or 2. Will give the awarding agency, the Comptroller alcoholism; (g) §§ 523 and 527 of the Public Health General of the United States, and if appropriate, Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee- the State, through any authorized representative, access to and the right to examine all records, 3), as amended, relating to confidentiality of books, papers, or documents related to the award; alcohol and drug abuse patient records; (h) Title iVIII of the Civil Rights Act of 1968 (42 U.S.C. § and will establish a proper accounting system in 3601 et seq.), as amended, relating, to non- accordance with generally accepted accounting discrimination in the sale, rental or financing of standards or agency directives. housing; (i) any other nondiscrimination 3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which from using their positions for a purpose that application for Federal assistance is being made: constitutes or presents the appearance of personal and (j) the requirements of any other or organizational conflict of interest, or personal nondiscrimination statute(s) which may apply to gain. the application. 4. Will initiate and complete the work within the 7. Will comply, or has already complied, with the applicable time frame after receipt of approval of requirements of Titles II and III of the Uniform the awarding agency. Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P L. 91-646) 5. Will comply with the Intergovernmental which provide for fair and equitable treatment of Personnel Act of 1970 (42 L'.S.C §§ 4728-4763) persons displaced or whose property is acquired as relating to prescribed standards for merit systems a result of Federal or federally assisted programs. for programs funded under one of the nineteen These requirements apply to all interests in real statutes or regulations specified in Appendix A of property acquired for project purposes regardless OPM's Standards for a Merit System of Personnel of Federal participation in purchases Administration (5 C.F.R. 900, Subpart F). 8. Will comply with the provisions of the Hatch Act 6. Will comply with all Federal statutes relating to (5 U.S.C. §§ 1501-1508 and 7324-7328) .which limit nondiscrimination. These include but are not the political activities of employees whose limited to: (a) Title VI of the Civil Rights Act of principal employment activities are funded in 1964 (P.L. 88-352) which prohibits discrimination whole or in part with Federal funds. on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as 9. Will comply, as applicable, with the provisions of amended (20 U.S.C. §§ 1681-1683, and 1685-1686), the Davis-Bacon Act (40 U.S.C. §§ 276a to 276a- which prohibits discrimination on the basis of sex; 7), the Copeland Act (40 U.S.C § 276c and 18 (c) Section 504 of the Rehabilitation Act of 1973, as U.S.C. §§ 874), and the Contract Work Hours and amended (29 U.S.C. § 794), which prohibits dis- Safety Standards Act (40 U S C 6 i 327-333), crimination on the basis of handicaps; (d) the Age regarding labor standards for federally assisted Discrimination Act of 1975, as amended (42 construction subagreements. U.S.C.§§ 6101-6107), which prohibits discrim- ination on the basis of age; Standa,r) Form 4248 (4 681 Prescribed by Ch'9 Circular A 102 Authorized for Local Reproduction 960524 WELD COUNTY HOUSING AUTHORITY'S HOUSING PRESERVATION GRANT APPLICATION I. Statement of Activities: a. Types of, and Conditions for Financial Assistance: The Weld County Housing Authority (WCHA) , as administrator of the FmHA Housing Preservation Grant Program (HPG) for the County of Weld, proposes to moderately rehabilitate eight (8) owner-occupied dwelling units of very low and low income persons during the program year ending September 30, 1997. Rehabilitation activities will address Weld County's Uniform Building Code (UBC) violations, health and safety code violations, handicapped accessibility and over-crowding. Structural changes may be provided to alleviate overcrowding. This program will leverage HPG funds with the WCHA's existing HOME Housing Rehabilitation Program, and the Weld County Revolving fund program. HPG funds will not duplicate funds provided through the HOME program. Funds will be used to restore substandard dwellings to a condition meeting Weld County's Uniform Building Code (UBC) , the WCHA's Section 8 and Minimum Property Rehabilitation Standards and Thermal Performance Construction Standards. Each applicant for the housing rehabilitation program must meet the income and other eligibility criteria as outline in the management plan for the program (See attachement A) . All homeowner assisted by HPG funds must prove that they have occupied the unit at least twelve months prior to the time of the assistance and must, during the next five years continue to occupy the unit. Ownership must be verfied through the Weld County Assessors Office or by documentation provided by the applicant which clearly verifies ownership of the property. HPG funds will be used to leverage existing HOME funds previously awarded the County. HPG funds will make it possible to rehabilitate properties which may not be feasible without leveraged funds due to the extensiveness of the rehabilitation. Under our housing rehabilitation program, no more than fifty percent of the total project costs will be allocated to FmHA HPG. Loans will be amortized at an interest rate ranging from -0- per cent to 5 per cent based onn the income of thew household, over a term which will conform with the ability of the homeowner to repay. A promissory note and deed of trust will be required to be signed by the approved family. A lien will be placed on the property for the term of the deed of trust. b. Selection Process and Determination of Housing Needs: The WCHA will solicit applications through broad media publicity, local community outreach, contracts with local leaders, public notices and hearings, and door-to- doorcontacts with citizens of the program target area. Applicants will be evaluated based on the WCHA's existing applicant ranking system. Points will be awarded to each applicant according to their personal and household characteristics, such as income, housing conditions, age, disability or handicap, and overcrowded conditions. Applicants showing the greatest need will be assisted first. Each dwelling will be inspected by the WCHA's rehabilitation specialist and the Weld County Building Inspection Department. Inspections will assess the number and degree of code violations and health and safety hazards as they relate to the various standards mentioned above. As part of the final application and evaluation procedure, each dwelling will be evaluated based on its geographical proximity to a 100-year floodplain. Any dwelling located within a 100-year floodplain will not be eligible for rehabilitation assistance. Also, 1 960524 any dwelling proposed for rehabilitation which is 50 years in age or older will be evaluated by the WCHA -and submitted to the State Historic Preservation Office for their review. If the State Historic Preservation Office determines that mitigation concerning the rehabilitation of the structure will be necessary, the WCHA will comply fully with their instructions. Based on the inspection of each unit scheduled for rehabilitation, a work description itemizing the size, type and quality of all necessary repairs will be put out for bid to qualified general contractors. Overcrowded units will be addressed through the rehabilitation program through the addition of living space/bedrooms when feasible. All bidding procedures will be supervised by WCHA, and low bids will be recommended to each applicant for selection. Once a contract and proceed order are signed between owner and contractor, the WCHA, in conjunction with the County Building Inspection Department, will conduct periodic on-site inspections prior to any payment requests by the contractor. When 80% of the contract work has been satisfactorily completed and inspected, and all lien waivers from general contractors, subcontractors and suppliers have been received, a payment for 50% of the original contract amount will be issued. When 100% of the contract work has been completed and inspected, a payment for an additional 30% of the contract amount will be issued. A payment for the remaining 208 of the contract amount will be issued not later than thirty days from the date of the final inspection. Any change order payments will be issued as a fourth payment. A Certificate of project completion must be signed by the homeowner before the before the final payment will be issued. This will assure homeowner satisfaction with the work performed. • c. Development Standards for Housing Preservation Work: The WCHA will use the Farmers Home Administration's adopted Minimum Property Rehabilitation Standards and Thermal Performance Construction Standards as promulgated by the Farmers Home Administration. d. Time Schedule for Completion of HPG Program: The HPG program year will conincide with the WCHA's HOME program year which is scheduled to begin October 1, 1996 and will end in September 30, 1997. e. HPG Program Staff: Program administration will require one full-time equivalent staff person. f. Estimated Number and Type of HPG Beneficiaries: Sixty five percent of the families assisted through the Housing Preservation Grant program shall be very low income persons. The remanining families shall have incomes below 80% of the median income limit_ In previous housing rehabilitation programs the WCHA has administered, an average of 438 of the beneficiaries were members of minority groups, while 57% were members of -non- minority groups. The WCHA expects approximately the same number of minority and non-minority beneficiaries from the HPG program. g. Proposed Target Area: The area targeted for HPG funds will encompass Census Tracts 17 and 18, 19.01, 19.02, 20 and 21, 22.01, 22.02 and 25.01. All FmHA-exempted service areas will be excluded from use of these funds. 2 360524 h. Estimated HPG Program Budget: The annual budget for the HPG program was arrived at as follows: ADMINISTRATION COSTS Salaries Rehabilitation Specialist (Contract Cost) @ $925 /unit $7,400 Community Services Technician $680/mo ® 501 4, 000 Employee Benefits FICA and Medicare 920 Health, Life and Disability 750 Retirement 750 Office Supplies 130 Postage 150 Advertising/legal notices 100 Telephone 200 Travel 200 mi./month for 12 mons. 600 Subtotal 3,600 TOTAL ADMINISTRATIVE COSTS 15,000 TOTAL REHABILITATION COSTS =$ 75,000 TOTAL PROJECT COSTS =$90,000.00 The project utilizes less than 20t of total funds for administration. i. Description of Accounting System ' The WCHA proposes to draw down program funds per rehabilitation contract. Administration funds will be drawn down for actual and anticipated costs. Fiscal administration will be conducted by the WCHA and the Weld County Finance Department. All program funds will be deposited with the Weld County Treasurer in a separate account of the WCHA. The Weld County Finance Department utilizes a fund accounting approach which allows for separate accountability of funds. There are no outstanding or unresolved audit or investigative funding which will impair our abiliuty to carry out our objectives. j . Method of Evaluation to Determine Program Effectiveness: The WCHA will evaluate rehabilitation activities weekly by on-site inspections, as well as inspections by the Weld County Building Inspections Department. The Weld County Inspection Department is an entity of Weld County government, organizationally under the Weld County Planning Department, while the Housing Authority is organizationally under the Department of Social Services. The WCHA will contract all rehabilitation work to qualified general 3 960524 contractors who supervise all construction activity. The WCHA's Director and the Housing Authority Board of( Commissioners will make spot inspections of various dwellings periodically. Quarterly, interim and final program reports will be prepared and submitted to the FmHA for review. k. Sources and Amounts of Other Financial Resources PROJECT TOTAL WCHA HOME ACTIVITY FUNDS FUNDS FUNDS Administration $15,000 $15, 000 $0 Housing Rehabilitation $86,556 15,000 $71,556 Total $101,556 $30,000 $71,556 HOME funds through the Colorado Division of Housing have been awarded to Weld County to be utilized for housing rehabilitation of owner occupied housing. If awarded, HPG funds will only be utilized for the rehabilitation of owner occupied housing. 1. Use of Program Income: All program income will be recycled into the WCHA's revolv- ing and on-going housing rehabilitation program. m. Plan for Disposition of Security Instruments: Upon the dissolution of the WCHA, all security instruments held by the WCHA as a result of HPG activities will be delegated to the Weld County Commissioners and the County Attorney's Office for disposition. II. WCBA'S Experiefe and Management Capability: a. Projects Completed or In-Progress: Name of Project Year Completed Total Cost Source Section 8 Existing on-going $612,290 HUD CDBG-Gill Rehab. 1983 1985 $288,000 DOLA DOH-East Eaton Rehab. 1985 $ 62,912 DOH CDBG-Kersey Rehab. 1984 1986 $295,000 DOLA Rental Rehabilitation 1986 $ 21,000 DOH Section 8 Voucher on-going $351,000 HUD CDBG Rehab. 1986 1987 $350,000 DOLA DOH-Emergency Rehab. 1987 $ 25,000 DOH CDBG Rehab. 1987 1988 $200,000 DOLA Rental Rehabilitation 1987 $100,000 DOH FmHA Housing Preservation 1990 - $100, 000 FmHA CDBG 1988 1989 $230,000 DOLA Rental Rehabilitation 1989 $100,000 DOH CDBG 1989 1990 $230,000 DOLA Rental Rehabilitation 1992 $75, 000 DOH CDBG 1990 1992 $230, 000 DOLA CDBG 1991 1993 $184,000 DOLA DOH-Guadalupe 1994 $41, 000 DOH HOME 1993 1995 $180,000 DOLA HOME Rental Rehab 1995 $130,400 DOLA 4 960524 HOME Replacement 1995 20, 000 DOLA HOME 1995 Program 1996 71,556 DOLA b. Management Capability: The WCHA has previously administered housing rehabilitation programs since 1983. We are currently administering a housing rehab program in the target areas of CT 17 and 18, 19.01, 19.02, 20 and 21, 22.01, 22.02 and 25.01. Although our target area encompasses communities which are not in the FMHA designated areas, no FmHA funds will be used in a non FmHA area. Our housing rehabilitation program applies a deferred payment loan/straight loan strategy to addressing the rehabilitation needs of the low and moderate homeowners. As a result, the staff and -management team are already organized and in operation. The staff is organized as follows: Jim Sheehan, Director, WCHA; twenty years experience in an administrative capacity concerning state and federally funded programs: Section 8 Existing; CDBG Housing Rehabilitation; DOH Grant Programs; Rental Rehabilitation; Low Energy Assistance Program (LEAP) ; etc. Reports to the Director of Social Services. It is the intent of Weld County to contrac the rehabilitation specialist function to the Greeley Urban Renewal Authority. Greeley Urban Renewl Authority has administered successfull housing rehabilitation programs for twenty years within the City of Greeley. Management responsibility of the Housing Preservaation Program will continueto rest with Weld County. Per FmHA Instruction 1944-N, Section 1944.679(3) , staff of the Housing Authority have considerably more than two years of successful experience in managing: housing rehabilitation programs and housing assistance programs which benefit low and very low income families. III. Evidence of Applicant's Legal Existence: Weld County County Housing Authority is a quasi-political entities under Title Five section 29-4-501 of the Colorado Revised Statutes. The County Commissioners of Weld County serve as ex-officio members of the Weld County Housing Authority Board. Members of the Weld County Housing Authority Board: Barbara Kirkmeyer , Chairman George Baxter, Pro Tem Constance Harbert W.H. Webster Dale Hall IV. Financial Statement: Not applicable per FmHA instruction 1944-N; 1944.676(b) (5) . V. Narrative Statement of Area Housing Needs: The statistics that follow reflect the percentages of low and very low income housholds in the proposed HPG target area. Using an average for the entire target area, 24% of all households have annual incomes below $10, 000; approximately 38% of households of Spanish origin have annual incomes below $10, 000. These figures, coupled with the fact that a high percentage of the area's housing stock was built in the first half of the century, indicate that a moderate housing rehabilitation 5 960524 program would be a welcome benefit to those persons lacking the financial resources to repair their dwellings. Finally, the HPG Program will serve to continue the efforts of the Weld County Housing Authority in preserving existing housing stock from continued deterioration. a. Target Area Statistics: (based on 1990 Census) • Census Tract 15 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS 4,137 647 HOUSEHOLDS 1,484 174 MEDIAN INCOME $29, 930 $17,252 HOUSEHOLDS BELOW $15,000 PER YEAR 604 or 41% 116 or 55% HOUSEHOLDS BELOW $10,000 PER YEAR 318 or 21% 64 or 37% TOTAL FAMILIES 1,152 107 FAMILIES BELOW POVERTY LEVEL. . . 44 or 3.8% 8 or 18% OCCUPIED HOUSING UNITS - 1,491 253 OCCUPIED HOUSING UNITS LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 34 or 2% 1 or 3% 41% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 90% BEFORE 1970. Census Tract 17 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS 4,355 1,291 HOUSEHOLDS 1,414 315 MEDIAN INCOME $27,428 $21,393 HOUSEHOLDS BELOW $15, 000 PER YEAR 540 or38% 163 or 52₹ HOUSEHOLDS BELOW $10,000 PER YEAR 320 or 23% 82 or 26% TOTAL FAMILIES 1,166 280 FAMILIES BELOW POVERTY LEVEL 104 or 8.9% 19 or 18% OCCUPIED HOUSING UNITS 1,431 243 OCCUPIED HOUSING UNITS LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 34 or 2% 5 or 2% 22% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 92% BEFORE 1970. Census Tract 18 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS - - 2, 923 709 TOTAL HOUSEHOLDS 988 171 MEDIAN INCOME $27,850 $14,330 HOUSEHOLDS BELOW $15,000 PER YEAR 433 or 44% 38 or 22% HOUSEHOLDS BELOW $10, 000 PER YEAR 232 or 24% 26 or 15% TOTAL FAMILIES 870 153 FAMILIES 'BELOW POVERTY LEVEL 62 or 8% 30 or 18% OCCUPIED HOUSING UNITS 1, 003 160 OCCUPIED HOUSING UNITS 6 960524 LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 16 or 2% 2 or 1% 28$ OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 471 BEFORE 1970. Census Tract 19.01 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS 8,764 3,426 TOTAL HOUSEHOLDS 2, 851 684 MEDIAN INCOME 26, 5425 21, 562 HOUSEHOLDS BELOW $15,000 PER YEAR 692 or24% 441 or 64% HOUSEHOLDS BELOW $10, 000 PER YEAR 437 OR159% 212 or 31% TOTAL FAMILIES 2,296 612 FAMILIES BELOW POVERTY LEVEL 322 OR 9% 18 or 19% OCCUPIED HOUSING UNITS 2, 855 645 OCCUPIED HOUSING UNITS LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 26 20 VALUE LESS THAN $35,000 227 or 13% 100 or 16% 42% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 91% BEFORE 1970 Census Tract 20 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS 9,620 1, 748 TOTAL HOUSEHOLDS 3,406 430 MEDIAN INCOME 31, 090 16,333 HOUSEHOLDS BELOW $15,000 PER YEAR 589 OR 17% 400 or 93% HOUSEHOLDS BELOW $10, 000 PER YEAR 315 OR 9% 138 or 32% TOTAL FAMILIES 2,651 368 FAMILIES BELOW POVERTY LEVEL 770 58or 16% OCCUPIED HOUSING UNITS 3,413 425 OCCUPIED HOUSING UNITS LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 30 5 VALUE LESS THAN $35,000 267 or 11% 73 or 17% 3% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 59% BEFORE 1970 Census Tract 21 PERSONS OF ALL PERSONS SPANISH ORIGIN TOTAL PERSONS 7, 159 1,665 TOTAL HOUSEHOLDS 2,582 441 MEDIAN INCOME $28,922 $21,113 HOUSEHOLDS BELOW $15, 000 PER YEAR 565 or 40% 230 or 52% HOUSEHOLDS BELOW $10, 000 PER YEAR 332 or 25% 163 or 37% TOTAL FAMILIES 1,976 364 FAMILIES BELOW POVERTY LEVEL 182 or 8% 64 or 18% 7 960524 OCCUPIED HOUSING UNITS 2,417 371 OCCUPIED HOUSING UNITS LACKING COMPLETE PLUMBING FOR EXCLUSIVE USE 8 or 1% 8 or 2% 33% OF THE DWELLINGS IN THIS AREA WERE BUILT BEFORE 1939; 64% BEFORE 1970. The WCHA does not anticipate the use of HPG resources for historic properties. Current policies of the Board require special review and approval; however, if an approved applicant's dwelling is determined eligible for inclusion in the National Register of Historic Places, the WCHA will contact the State Historic Preservation Office and mitigate rehabilitation activities per the Historic Preservation Act of 1966 and the Executive Order 11593, "Protection Enhancement of the Cultural Environment." In addition to the methods of evaluation for determining program effectiveness as outlined in paragraph (b) (1) (x) , program reports will be submitted to the FmHA as they relate to the HPG Time Schedule included in the Statement of Activities. Also, interim and final program reports will include statistics such as: the number and type of beneficiaries (i.e. : elderly, handicapped, female head of household) ; number of minority and/or women-headed business enterprises awarded contracts; etc. VI. Listing of the WCHA's Current Activities: Weld County and the WCHA are currently administering a HOME Housing Rehabilitation Program in the proposed HPG -targetarea, and in nearby communities exclusive of the HPG target area. The funds granted are sufficient to assure the continued operation of Weld County's current activities during the period of the HPG grant agreement. HOME funds, will also serve as the match for the HPG Program. VII. Description of Process for Identified Historic Properties: 1) The WCHA will file Historic Building Inventory Record Forms with the State Historic Preservation Office for any dwelling fifty years of age or older. No rehabilitation activities will be undertaken until a response detailing the dwelling's historical significance is received from the SHPO. 2) If the dwelling is determined to possess significant historical and cultural value, the WCHA will coordinate rehabilitation with the SHPO. All descriptions of work and specifications concerning the historical dwelling will be submitted for the SHPO's review. The WCHA will comply fully with the intent of the Historic Preservation Act and Executive Order 11593; Protection and Enhancement of the Cultural Environment. VIII. Consultation with Local Government Officials: See attached letters from incorporated communities in the proposed target area. A copy of the WCHA's Statement of Activities concerning the HPG Program was provided to the Colorado Division of Local Government their review. IX. Public Comment Period / Statement of Activities: Public Notice of the availability of the WCHA's Statement of Activities was published March 8, 1996 in the Greeley Tribune (please see Affidavit of Publication) . The required fifteen-day comment period 8 960524 began the day of publication, ending March 23, 1996. No questions, comments or complaints were received as of March 31, 1996. 9 960524 e-He (f/f 6 WELD COUNTY HOUSING AUTHORITY PHONE(303)352-1551 P.O.O. Box BoxA ' GREELEY, COLORADO 80632 COLORADO TO: Barbara J. Kirkmeyer, Chair, Board of County Commissioners FROM: Judy Griego, Director, Department of Social Services_ ,j. th.4 Q �t,CAIto SUBJECT: 1996 Housing Preservation Grant (HPG) ) IUI Jl DATE: March 19, 1996 As discussed at the Housing Authority Work Session of March 18, 1996, Weld County Housing Authority is requesting funds in the amount of-$90,000, through the Housing Preservation Grant Program, for the rehabilitation of eight (8) owner occupied single family units in the rural areas of the County. $75,000 will be available for program funds and $15,000 for administration of the program. Management policies for the HPG program-are identical to our HOME program with the exception that HPG funds may only be used in rural areas of the County and that the occupant family own the property for at least one year prior to assistance. The Housing Preservation Grant program requires matching funds. The matching funds for this application consist of HOME funds provided by the State and Revolving Loan funds provided from the revenues of previous housing rehabilitation loans which are being paid back to the Housing Authority. Although responsibility of the program will rest with the Housing Authority, it is our intent to proceed with negotiations with the Greeley Urban Renewal Authority to contract the housing rehabilitation specialist function to that agency. Staff is recommending your approval of the Housing Preeervation Grant Application. If you have any questions, please telephone me at 352-1551, Extension 6200. 960524 Hello